ITEM
REPORTS
CLS01
15/02/16
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Report to General Manager
1: Arts and Cultural Projects and Programs 2015 selected photographs
2: Deaccession Policy Artwork and Library Collections
SUBJECT:
Arts and Cultural Projects and Programs 2015, Deaccession Policy Artwork
and Library Collections
AUTHOR:
Alison Clark, Team Leader Arts and Culture, Lisa Sammut, Cultural Events
and Projects Officer, Ian Hoskins, Council Historian
ENDORSED BY:
Martin Ellis, Director Community and Library Services
EXECUTIVE SUMMARY:
Every year the Arts and Culture team delivers a range of programs, projects and events aimed
at engaging a broad cross section of the community. The team consists of one full time and
two part time staff who are responsible for coordinating over twenty arts programs and
events, ranging from mid to large scale community arts activities. This report details some of
the key programs and outcomes. This report also presents the current Deaccession Policy
Artwork and Library Collection for consideration.
FINANCIAL IMPLICATIONS:
The related financial implications are negligible. The associated costs are covered by the
financial year 2015/16 budget.
RECOMMENDATION:
1. THAT the report be received.
2. THAT the draft Deaccession Policy Artwork and Library Collections Policy be placed on
public exhibition for 28 days.
3. THAT should Council receive submissions, a further report be prepared for Council’s
consideration. Should Council receive no submissions, Council consider the Deaccession
Policy Artwork and Library Collections Policy as adopted at the end of the closing period for
submissions.
Report of Alison Clark, Team Leader Arts and Culture and Lisa Sammut, Cultural Events and
Projects Officer, Ian Hoskins, Council Historian
Re: Arts and Culture Projects and Programs 2015, Deaccession Policy Artwork and Library
Collections
(2)
LINK TO DELIVERY PROGRAM
The relationship with the Delivery Program is as follows:
Direction:
4. Our Social Vitality
Outcome:
4.1 Community is connected
4.2 Community is diverse
4.3 Enhanced arts and cultural programs an facilities 4.7 Community is active and healthy 4.8 Enhanced community facilities, information and services
4.9 Enhanced community safety and accessibility
BACKGROUND
The full range of Arts and Cultural activities are outlined in detail in the revised Arts and
Cultural Strategic Plan 2015 - 2017. This report includes a selection of the events including
Australia Day Community Awards, Seniors Week Art Project, Guringai Festival exhibition,
Story to Screen Film Youth Project, Children’s Art Exhibition, Mental Health Week
Exhibition, Creating Wellbeing monthly program of arts activities, Christmas Community Art
Project and the annual Children’s Festival.
The team is also responsible for producing the annual Arts and Culture Guide, managing
Council’s Public Art Program and the biennial North Sydney Art Prize as well as overseeing
three new exhibition spaces and several artist studio spaces including the inTransit Art Space,
Inside Outside Sculpture Plinth, North Contemporary Art Space, Primrose Park Artist
Studios, Coal Loader Artist Studio and Don Bank Writer in Residence Program.
.
CONSULTATION REQUIREMENTS
Community engagement will be undertaken in accordance with Council’s Community
Engagement Protocol.
SUSTAINABILITY STATEMENT
The sustainability implications are of a minor nature and did not warrant a detailed
assessment.
QBL Pillar
Environment
Social
Economic
Implications
 Existing resources utilised. Recycling encouraged.
 While the range of activities is based on creative and cultural
expression, the social aspect is critical in both the development of the
programs and the outcomes.
 The arts and cultural programs run at a very low cost as outlined in
the 2014/2015 budget.
Report of Alison Clark, Team Leader Arts and Culture and Lisa Sammut, Cultural Events and
Projects Officer, Ian Hoskins, Council Historian
Re: Arts and Culture Projects and Programs 2015, Deaccession Policy Artwork and Library
Collections
(3)
Governance
 Complies with Council’s Arts and Cultural Strategic Plan 2012-2017.
WHS risks identified and addressed.
DETAIL
Australia Day Community Awards
North Sydney Council’s Australia Day Community Awards were held in conjunction with the
Citizenship Ceremony on Monday 26 January 2015. The community awards form part of the
Australia Day Council awards program administered by local government. The nomination
form was widely distributed across the community via The North Sydney Council website,
Stanton Library, notice boards, community centers, local primary Schools and high schools,
church groups, sporting groups, retirement villages and local news media. The nomination
process closed on 30 September 2014 and confirmation of award winners took place at the
Council Meeting held on 17 November 2014.
The ceremony was attended by the honorable guest speakers Joe Hockey MP and Jillian
Skinner MP. The awards were presented by the Mayor Jilly Gibson and the Australia Day
Ambassador Lorrae Desmond MBE to the following recipients:
Citizen of the Year - Annette Bowman for her volunteer work with the New South Wales
Police.
Young Citizen of the Year - Lexie Duncan for her volunteer work in the performing arts as a
founding member of the Loreto Songbirds.
Community Group of the Year - Bushcare Community Nursery Group for their volunteer
assistance with the bush land reserve around The Coal Loader Centre for Sustainability,
Waverton.
Seniors Week Art Projects
NSW Seniors Week is an annual celebration featuring hundreds of free or discounted events
held across NSW by government, community and commercial organisations. North Sydney
Council supports Seniors Week by running key arts and cultural focused community projects
at no cost in addition to promoting and supporting activities facilitated by local Community
Centre’s (free or low cost). The Council offered two separate projects this year.
The first was a free ‘Fresh Prints! Printmaking Workshop’ on the 20 March for a group of 16
participants and consisted of sketching native flowers and learning new techniques by printing
their drawings using a pasta press. This workshop was led by a professional artist facilitator at
The Coal Loader Centre for Sustainability during the North Sydney Art Prize, with a
communal table and all the required materials and equipment set up on a verandah.
Participants provided enthusiastic and positive verbal feedback of the program and the
facilitator was highly impressed by the quality and quantity of artworks created in this
experimental workshop.
The second project was the creation and installation of a public community yarn-storming
project titled ‘A Stitch in Time’. This project consisted of 23 workshops with 2 local knitting
groups at Stanton Library and Crows Nest Community Centre from 1 December to 6 March
Report of Alison Clark, Team Leader Arts and Culture and Lisa Sammut, Cultural Events and
Projects Officer, Ian Hoskins, Council Historian
Re: Arts and Culture Projects and Programs 2015, Deaccession Policy Artwork and Library
Collections
(4)
led and facilitated by a professional artist. The final installation was displayed in the trees of
Civic Park from 14 March to 1 May 2015 for all visitors to the park to explore and enjoy.
Participants provided highly positive feedback expressing a great interest in participating in
future opportunities and visitors to Civic Park also provided positive feedback verbally and
through letters of support and congratulations to Council. The facilitator also reported on the
positive bond and friendship created between all the participants involved.
Other activities in the North Sydney LGA included ‘In Conversation - An Evening with
Russell Boyd’ hosted by the North Sydney Community Centre, Seniors Luncheon Garden
Party at Kirribilli Neighborhood Centre, Yoga and breakfast, You and Widowhood and
Facebook for Seniors hosted by Stanton Library, lunch, tai chi, yoga and more hosted by the
Crows Nest Centre as well as gym and aqua classes at North Sydney Olympic Pool.
Guringai Festival Exhibition
The Guringai Festival in its 15th year celebrates Australia’s first peoples culture in the
Northern Sydney Region supported by 11 Council’s and many community groups offering
programs to educate and celebrate Indigenous culture with a variety of activities ranging from
story to dance, bushwalking, art exhibitions, film screening and talks.
The Council hosted the 15 Years: Guringai Festival Poster Exhibition at inTransit Art Space,
which presented a collection of posters and archival material ranging from the initial festival
in 2001 to the present and featured the artworks of local Aboriginal artists Bibi Barba, Jessica
Birk, Kerrie Kenton, Paul McCarthy and Tim Moriarty. The exhibition was opened by the
Mayor, Jilly Gibson with special guest speaker Susan Moylan-Coombs, Co-chair and Founder
of the Guringai Festival. Following this exhibition, the posters then travelled for exhibition at
additional locations in surrounding LGA’s including Mona Vale Library and at the official
launch of the Weaving Bridges project at Manly Council.
Other activities in the North Sydney LGA include;
 Traditional storytelling, art, dance and music at children’s playgroups
 Bush food talk and taste
 Art exhibitions
 Film screening
 Aboriginal musical performance
 Indigenous walks
Story to Screen Film Youth Project
Story to Screen, now in its second year, provided local secondary school students, in Years 712 with an opportunity to participate in filmmaking workshops with professional filmmakers.
A number of workshops were offered to students. These included an 8 week after school
filmmaking workshop and 1 day holiday filmmaking intensive held at Stanton Library
(facilitated by Gary Parmanathan, Colourfest and Ludwig El Haddad , Independent Artist and
Filmmaker); a 2 day Holiday Workshop in Claymation (Stop motion animation) delivered by
Digi Ed; and a 2 day Holiday workshop in Stop Motion Animation delivered by Digi Ed in
partnership with Bradfield Young Carers Program at Kirribilli Centre for Young Carers.
Report of Alison Clark, Team Leader Arts and Culture and Lisa Sammut, Cultural Events and
Projects Officer, Ian Hoskins, Council Historian
Re: Arts and Culture Projects and Programs 2015, Deaccession Policy Artwork and Library
Collections
(5)
Over 40 students from local High schools including Cammeraygal High School, North
Sydney Girl’s High, Marist College, Monte Sant Angelo, Wenona School, Redlands and
Mosman High participate pated in the workshops. All films made by students in the
workshops were screened at an evening film screening at the Independent Theatre on the 16
September 2015. The free screening was well attended by participating students, family,
friends and the local community with positive feedback and expressions of interest from
students to participate in the project next year.
Children’s Art Exhibition
The North Sydney Children’s Art Exhibition is in its third year and was held during
Children’s Week. The aim is to engage local primary school aged students to engage in a
meaningful arts activity and to share their creativity with the broader community.
Primary school aged children in the North Sydney local government area participated in the
themed postcard exhibition titled ‘Stories to tell’. Students were provided with 2 postcards,
one lined and one blank and were invited to make an artwork on one postcard and write a
short story on the other in response to the theme. Over 250 artworks and short stories were
exhibited at inTransit Art Space and the Children’s section of Stanton Library from the 21
October - 30 November.
Students from Cammeray Public School, Loreto Kirribilli Junior School, Neutral Bay Public
School, North Sydney Demonstration School, St Aloysius Junior College, St Mary’s Primary
School, and Cammeraygal Montessori participated. An Awards presentation took place on
the 24 October, during the North Sydney Children’s Festival, with awards presented by the
Mayor, Jilly Gibson.
Mental Health Month NSW Exhibition
Mental Health Month NSW is part of a national mental health promotion campaign held
throughout October each year. In celebration, Council presented the ‘Being Me’ art exhibition
of mixed media artworks created over the previous 12 months by students in Council’s
Creating Wellbeing Program. The exhibition was held in Council’s inTransit Art Space and
included over 40 works including ceramics, painting, photography and sculpture.
The closing event included afternoon tea and a free arts and craft workshop with a
professional art tutor. Over 90 invited members of the public, Council staff, participants of the
Creating Wellbeing program as well as Lower North Shore Mental Health Services support
workers and staff attended the event which also coincided with the launch of Council’s mental
health awareness project Lost Bird Found aiming to create a positive dialogue around mental
health and highlight the services available both in our community and online. The event was
opened by Martin Ellis, Director Community and Library Services and included a musical
performance by the New Day Carers Choir from Uniting Care Mental Health.
Report of Alison Clark, Team Leader Arts and Culture and Lisa Sammut, Cultural Events and
Projects Officer, Ian Hoskins, Council Historian
Re: Arts and Culture Projects and Programs 2015, Deaccession Policy Artwork and Library
Collections
(6)
Creating Wellbeing
The Creating Wellbeing program was designed to address reported isolation experienced in
the community, especially by those living with and recovering from mental illness. Council
offers 12 workshops over the course of the year, lead by professional art tutors and exploring
a range of activities including ceramics, painting, sculpture, collage and photography. The
program is heavily promoted to Lower North Shore Mental Health Services while also being
open to the public through local community centers and libraries. The program has received
excellent attendance over the course of 2015 with an average of 16 per workshop including a
growing number of enquiries.
The program included numerous outings in order to provide an opportunity for socializing
and encourage exercise, including a Walking with Camera’s excursion to the Northern
Beaches and the Sydney Observatory as well as a tour and an art workshop in relation to the
North Sydney Art Prize at the Coal Loader Centre for Sustainability in Waverton. Workshops
included the popular and ongoing Potting with Pim as well as painting classes Nightscapes in
Paint, Adventures in Watercolours and Exploring Colour.
Christmas Community Art Project
Now in its second year, the Christmas Community Christmas Project during the month of
December is an annual collaborative art project for invited local residents that aims to
encourage a sense of community connectedness including diverse and multicultural
perspectives. ‘Home for Christmas’ was an expansive art installation which consisted of over
200 painted birdhouses installed in the trees and fencing in Civic Park. Over the course of 3
months, over 200 local children, students and adults from Cammeraygal High School and the
MOSAIC Multicultural Centre decorated the birdhouses guided by local professional artist
Karen Atkins.
To accompany the installation, Council photographed each individual birdhouse and included
these photographs in the ‘Home for Christmas’ Exhibition at inTransit Art Space with the aim
of focusing on the unique and individual details of each birdhouse. The project was launched
and promoted during Council’s Twilight Markets where a free Christmas Tree Decoration
Craft Stall engaged with the public, offering children and adults the opportunity to fold and
decorate a small paper house with local professional artist Tamsin Salehain.
Children’s Festival
The Children’s Festival was held in Civic Park on 24 October with the theme Cosmic
Playtime and a focus on play, theatrics, imagination, exploration, storytelling and the makebelieve. The event was opened by the Mayor, Jilly Gibson and approximately 4000 patrons
attended the event. A newly developed and central feature of the festival was the opportunity
for learning and creativity through interactivity and engaging, hands-on and free activities.
Some of the activities where provided by contractors but the majority where offered by local
Children’s services groups who used the day as an opportunity to promote their services to the
community. The activities included a range of arts based activities:  Circus Playground
 Boxtopia with Sustainability and Reverse Garbage with boxes donated by Bunnings
 Magic Patch Mural painting activity
Report of Alison Clark, Team Leader Arts and Culture and Lisa Sammut, Cultural Events and
Projects Officer, Ian Hoskins, Council Historian
Re: Arts and Culture Projects and Programs 2015, Deaccession Policy Artwork and Library
Collections
(7)
 Storytime Cave with the Aboriginal Heritage Office and Stanton Library
 Chalk Fort drawing activity
 Face Painting
 Petting Zoo
 Craft stalls including mask making, wearable art, rocket cups, papier-mâché
volcanoes, hula hooping, origami, kaleidoscopes and magic wand-making.
This year, a smaller and more intimate stage area included performances by local school
bands North Sydney Girls High School Wind Orchestra and Cammeray School Concert Band
as well as performances that directly encouraged audience participation including:
 Let’s Bollywood Dance Workshop with Mango Dance Studio
 The Brightsparks Singers
 Tall Tales for Little Ears with Just Giraffe Theatre
 Drumming Workshop with the Drumbeats World Drumming Show.
Highly positive feedback was received from several members of the community both verbally
and via email as well as positive comments provided in a short survey by approx. 60 patrons
giving valuable feedback regarding their favourite activities (being free arts and crafts
activities, Boxtopia, Circus Playground, Petting Zoo and overall interactivity of the event).
Arts and Culture Guide 2016
The North Sydney Arts and Culture Guide is an annual printed 24-page publication produced
and distributed by Council. The guide provides an informative snapshot of North Sydney’s
diverse artistic and cultural scene and contains up-to-date details for the coming year
including sections on Art Galleries, Art Spaces and Studios, History and Museums, Literary
Arts, Music and Dance, Theatre and Film, Markets and a Monthly Highlights section. The
guide is distributed broadly across the local community via North Sydney Council’s customer
service, online, Community Centre’s, Stanton Library, Art Galleries and Studios,
Performance Spaces, Theatres and Cinemas, Cafes and Museums.
inTransit Art Space
The inTransit Art is managed by the Arts and Cultural team who invite artists and community
groups to exhibit works that engages with local issues, concepts and themes. The aim is to
present a varied and informative exhibition program that responds to existing arts and
cultural activities while supporting artists and community groups.
2015 exhibition highlights included The Australian War Memorial’s digital exhibition A
camera on Gallipoli, featuring First World War photographs taken by Sir Charles Ryan,
Sense of Place: an exhibition of 43 artworks by local artists as part of North Sydney’s 125
year anniversary celebrations; 15 Years: Guringai Festival Poster Exhibition in celebration of
the 15 year anniversary of the Guringai Festival in the Northern Sydney Region, Sunshine
Studios Art Exhibition of works by artists with a disability and Being Me: a Mental Health
Week exhibition showcasing works on paper and ceramics by Creating Wellbeing
participants.
Report of Alison Clark, Team Leader Arts and Culture and Lisa Sammut, Cultural Events and
Projects Officer, Ian Hoskins, Council Historian
Re: Arts and Culture Projects and Programs 2015, Deaccession Policy Artwork and Library
Collections
(8)
Inside Outside Sculpture Plinth
The Inside Outside Sculpture Plinth is a new exhibition space located in Civic Park and offers
artists the opportunity to exhibit works for up to eight weeks. Since its opening in March it
has displayed sculptures by leading artists Jenny Green, John Wright, Denese Oates and Jane
Theau. It has quickly become a feature in Civic Park.
North Contemporary Art Space
Council’s newest Pop Up Space, North Contemporary Art Space, is up and running with a
range of exhibitions and community art activities being organised by three visual artists and a
musician. The new group of artists opened the North Contemporary Art Space September and
have held four group exhibitions, offering a diverse range of artist talks, music and poetry
events as well as exhibition opportunities to local artists. The space at 53 Ridge Street has
been popularly received and demonstrates an ongoing need for exhibition space in the LGA.
Deaccession Policy Artwork and Library Collections
Council owns many significant items that comprise its Art and Cultural and Historical
Collections. The items are valued at in excess of $3 million. Managing these collections
entails costs in itself. Effective management depends upon policies that guide both the
acquisition, conservation and deaccession, or disposal, of items. The attached deaccession
policy sets out both the circumstances in which the disposal of an item can be considered and
the procedure necessary to ensure appropriate safeguards are in place so that items are not
removed injudiciously.
ATTACHMENT TO CLS01 - 15/02/16
Attachment 1: Arts & Cultural Projects & Programs 2015 selected photographs
Australia Day Community Awards 2015
Page 9
ATTACHMENT TO CLS01 - 15/02/16
Page 10
(2)
Seniors Week Program
Seniors Drf,g rmkg r
ATTACHMENT TO CLS01 - 15/02/16
Page 11
(3)
15 Years: Guringai Festival Poster Exhibition
ATTACHMENT TO CLS01 - 15/02/16
Page 12
(4)
Story to Screen Project
Children’s Art Exhibition & Awards
ATTACHMENT TO CLS01 - 15/02/16
Page 13
(5)
Mental Health Month Exhibition
ATTACHMENT TO CLS01 - 15/02/16
Page 14
(6)
Mental Health Month Event
ATTACHMENT TO CLS01 - 15/02/16
Page 15
(7)
Creating Wellbeing Program
ATTACHMENT TO CLS01 - 15/02/16
Page 16
(8)
Christmas Community Art Project
ATTACHMENT TO CLS01 - 15/02/16
Page 17
(9)
Children’s Festival
ATTACHMENT TO CLS01 - 15/02/16
Page 18
(10)
ATTACHMENT TO CLS01 - 15/02/16
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(11)
Arts & Culture Guide
inTransit Art Space
ATTACHMENT TO CLS01 - 15/02/16
Page 20
(12)
Inside Outside Sculpture Plinth
ATTACHMENT TO CLS01 - 15/02/16
Page 21
(13)
North Contemporary Art Space
ATTACHMENT TO CLS01 - 15/02/16
#
Page 22
DEACCESSION POLICY
ARTWORK AND CULTURAL AND HISTORICAL
COLLECTIONS
Page 1 of 6
1.
STATEMENT OF INTENT
1.1
To maintain a relevant collection that reflects the values of North Sydney
Council’s Artworks Acquisition Policy, Public Art Policy and Local History
Collection Development Policy.
2.
1.2
To provide adequate storage space for collection items within allocated budget.
1.3
To frequently review and consolidate Council collections.
ELIGIBILITY
An artwork or object in the collections may be considered for deaccession if it meets one or more
of the following eligibility criteria:
2.1
Irrelevance to Collection
If an item does not meet the criteria specified in Council’s Artworks Acquisition
Policy, Public Art Policy or Local History Collection Development Policy. This
includes cases where the Collection Development Policy has been refined or
altered and an item is subsequently considered to be irrelevant to the collection.
2.2
Provenance
If there is no clear documentation indicating the ownership or use of an item, the
research and display potential of that item may be negligible rendering the object
irrelevant to the collection.
2.3
Contested Ownership
In instances were there is no documentation transferring ownership to Council,
the original owner may hold legal title and reclaim the object.
2.4
Maintenance and Conservation
If an item requires maintenance that is costly comparative to the monetary,
aesthetic or historic value it provides. This may include the poor and/or
deteriorating condition of an item, or the inability of Council to store an item
appropriately to ensure its future preservation.
2.5
Health and Safety
If an item presents a physical threat to the public’s health and safety.
ATTACHMENT TO CLS01 - 15/02/16
DEACCESSION POLICY POLICY
3.
Page 23
Page 2 of 6
2.6
Duplication
If an artwork duplicates another work or is considered to have inferior production,
display or research values to a similar work in the collection.
2.7
Rightful Owners
If the item should be returned to the group from which it came from, inclusive of
Aboriginal, Torres Strait or other Community Groups.
DEFINITIONS
Deaccession: the formal process of removal of a current item from the collection
3.1
register, catalogue or database.
3.2
Disposal: the physical removal of an item from the organisation after it has been
deaccessioned.
4.
PROVISIONS
4.1
Deaccession Process
A) Identify item/s for deaccession
A significance assessment of the item is completed, to report on the cultural
and historic significance, and the condition and conservation requirements, of
the item. The deaccession form is filled out.
B) Identify conditions of original acquisition
Method of original acquisition should be verified for each item. If an item
was bequeathed or donated, its legal restrictions should be observed. If there
are no legal restrictions, then all effort should be made to contact the donor or
representative/s to notify of deaccession proposal. If the donor is unknown,
the intention of Council to deaccession the item should be made public, to
allow the donor or donor’s relatives to come forward. This is at minimal by
public notice on national-reach publication, Council website and local media.
C) Deaccession form approved
The deaccession form is presented to Historical Services Team, Arts Team
and Council representative or relevent committee for signatories’ approval.
D) Cooling off period
The approval must be noted in a Council Report and presented at the
immediate following Council Meeting.
E) Disposal
Item is disposed after 4 weeks of Council Meeting date, at which deaccession
was presented, provided that no further information has come to light during
the cooling off period which may affect the decision, particularly regarding
legal title or historical significance.
F) Update collections database and enter item onto the Deaccession Register
To be performed by Historical Services Team.
ATTACHMENT TO CLS01 - 15/02/16
DEACCESSION POLICY POLICY
4.2
Page 3 of 6
Methods of Disposal
4.2.1
4.2.2
4.2.3
4.2.4
4.2.5
4.3
Page 24
Return to Donor – if the original acquisition agreement requests item be
returned to donor or representative, this must be followed.
Transfer – permitted only to a non-profit organisation.
Exchange – with an organisation, registered collector or tax registered
artist. Organisations include museums, galleries, or other local and state
bodies. Exchange details must be noted on deaccession form prior to
report to Community Services Committee.
Outright Sale – permitted in the form of public auction. Auction details
must be noted in deaccession form prior to report to Community Services
Committee. Council staff and volunteers are not permitted to participate
in the auction of deaccessioned items. All funds are subsequently
transferred into the acquisition or conservation budget for Council
collections.
Destruction – if the item presents health or safety threat, the item may be
destroyed through approved disposal and waste professionals.
Special Conditions
4.3.1 Items which have conditions attached must be returned to rightful owner
or remain in Council collection for the agreed minimum period.
4.3.2 Items that require special heritage conservation or are affected by
legislation must not be removed from collection, unless requested by legislative
body.
5.
RESPONSIBILITY/ACCOUNTABILITY
Deaccession must be approved by a minimum of five members of staff from the
following sections.
5.1
Community Development, Arts Team
Responsible for review and consolidation of artwork collection in line with
Council’s Artwork Acquisition Policy. Signatories include the Team Leader Arts
and Culture, , Arts and Culture Officer and/or Cultural Events and Projects
Officer. Once approved by Arts Team, deaccession form is presented to Historical
Services Team for approval.
5.2
Library, Historical Services Team
Responsible for review and consolidation of historical collection items in line
with Council’s Local Studies Collection Development Policy. Signatories include
the Historian, Local History Librarian and/or Senior Historical Services Librarian.
Once approved by Historical Services Team, deaccession form is presented to
Arts Team for approval.
ATTACHMENT TO CLS01 - 15/02/16
DEACCESSION POLICY POLICY
6.
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Page 4 of 6
5.3
Director Community and Library Services
Approval by unit Director prior to report to Council.
5.4
Aboriginal Heritage Officer (where relevant).
Items of indigenous cultural heritage are referred to Aboriginal Heritage Officer
for approval prior to presentation of deaccession proposal to Community Services
Committee. Aboriginal Heritage Officer recommends method of disposal.
5.5
Community Services Committee
Deaccession report is presented to Community Services Committee. Comments to
be included in report to next Council Meeting. Notice of deaccession must be
published for public viewing for a minimum of 4 weeks before disposal of
collection item.
RELATED POLICIES
The Policy should be read in conjunction with the Artworks Acquisition Policy,
6.1
Public Art Policyand Local History Collection Development Policy.
6.2
7.
Deaccession approval form must accompany each item.
DEACCESSION FORM
Page following.
ATTACHMENT TO CLS01 - 15/02/16
Page 26
DEACCESSION POLICY POLICY
Page 5 of 6
8. DEACCESSION APPROVAL FORM
Date:
_____ / ______/ _______
Name of Officer:
Position Title:
Collection Item Number:
Collection Item Name:
Justification:
If ‘Exchange’, please attach new items details.
If ‘Outright Sale Auction’, please attach auction
date, time, location and auctioneer name.
Method of Disposal:
Minimum of five staff approval signatories, plus Community Services Committee
approval. List Full Names and Signatures.
Signatories -
1. Arts and Culture Officer and/or Cultural Events and Projects
Officer:
Supported Yes / No
2. Team Leader Arts and Culture:
Approved Yes / No
If Not Approved, Comments:
3. Local History Librarian and/or Senior Historical Services
Librarian:
Supported Yes / No
4. Historian:
Approved
Yes / No
If Not Approved, Comments:
5. Director, Community and Library Services:
Approved Yes / No
If Not Approved, Comments:
6. Is the item of indigenous cultural heritage?
Yes / No
If yes, Aboriginal Heritage Officer:
Supported Yes / No
Recommended Method of Disposal
7. Council representative or relevant committee:
Approval Yes / No
Date of final approval
_____ / ______/ _______
ATTACHMENT TO CLS01 - 15/02/16
DEACCESSION POLICY POLICY
Ownership Search
Page 27
Page 6 of 6
Date completed
Notification on national reach media (web or print)
_____ / ______/ _______
Notification on North Sydney Council website
_____ / ______/ _______
Notification in local print media
_____ / ______/ _______
Searched Council database and archives
_____ / ______/ _______
Attempted contact of possible owners
_____ / ______/ _______
Other_______________________________________ _____ / ______/ _______
If supporting ownership search documentation is attached, please list documents: