Questions and Answers for RFP 15-01-27-BC
Page 3, Section II, question 2: What are UCDMC’s current affiliations?
Please refer to page 19 of the proposal. Pictures depict 4 affiliation sites and its cities of location. In
addition, UC Davis Comprehensive Cancer Center is located in Sacramento (main campus), along with
physician outreach in Rocklin and Elk Grove stationed within our Primary Care Network sites.
Page 3, Section II, question 10: What is UC Health (only reference in the document)?
Health refers to the five academic health centers which form an $8.6 billion enterprise. More
information may be found here: http://health.universityofcalifornia.edu/
Page 3, Section II, bolded section: Are there any parameters or limitations in modifying the scope of the
engagement?
Modification of the scope of the engagement can be considered if warranted and agreed upon
between the consulting firm and the management team overseeing the project.
Page 10, Section 6: What is the “supplier information form” that is to be turned in with the proposal? Is
the supplier information form the information at the bottom of page 8?
Filling out page 8 will take care of this information.
Page 19: There is no mention in the descriptions of Rocklin or Elk Grove, as shown on the map. These
appear to be physician office locations that provide infusion and follow-up visits, is that correct? Are
those physicians part of the UC Davis Medical Group?
Correct. Both Rocklin and Elk Grove are Primary Care Sites with offices for infusion and follow-up
visits. The physicians at these locations are part of the School of Medicine and not employed through
UCDMG.
General question: Should the proposal be made to UCDMC or UCDHS?
We will accept either name.
Is this RFP by invitation only or can any company with appropriate qualifications submit a proposal?
All submittals to this response will be considered
Are any of the hospitals in the current Cancer Care Network eligible to participate in the 340B Drug
Purchasing program? If so, which ones?
Yes all hospitals listed in our RFP are participating in 340B. More information can be found here.
http://opanet.hrsa.gov/340B/Default
Which hospitals in the network are Joint Ventures and which hospitals are fee-based affiliations? Is it
possible to see the organization chart and current governance for the current network?
Mercy Merced and Rideout are both JV partners, whereas Tahoe Forest and AIS are non-equity
affiliates.
Will we be given access to the UC Health development plan to determine fit?
We are unsure of the question being asked. However, materials surrounding UC Health is located:
http://health.universityofcalifornia.edu.
Will the company selected for the RFP be expected to provide legal advice or will UC Davis attorneys
provide legal assistance as applicable for California laws and regulations?
No
What are the current cancer patient payer mix and payment models for UCDMC and affiliate cancer
centers?
Payor mixes will vary depending on location, and due to time sensitivity of obtain such data points,
we will be happy to provide such data as needed once the consultant has been chosen.
What telemedicine technologies are currently used by UCDMC and specifically by the cancer center?
What are the key drivers and strategic goals for the UC Davis expansion plan?
Future expansion and continual growth of the Cancer Care Network will be in alignment of
institutional goals of UC Davis Medical Center, along with alignment of strategic directions from the
University of California Office of the President.
Is there an existing strategic plan for the UC Davis Cancer Center and/or cancer care at UCDMC? If so,
when was it developed?
No.
How important is the expansion of the Cancer Care Network among the strategic priorities for the
future growth and development of the UC Davis Cancer Center
It is very important.
The RFP outlines a process that includes meetings with UCDMC management. Is it envisioned that this
group will include leadership from the UC Davis Cancer Center, the Cancer Care Network, the UC Davis
School of Medicine, and/or the UC Davis Medical Group?
Other leadership across the health system will be included and as warranted, and will be updated during the
process.
In an academic medical center environment, the communication of findings and recommendations
often require additional sessions with key stakeholders. Given the three month time frame indicated in
the RFP, would UCDMC be amenable to a slightly longer time frame to build consensus for the Cancer
Care Network expansion plan?
We will consider extended time frames if warranted.
We understand the contract will be awarded on the lowest cost per quality point. Has the system
determined the relative weight to each category? Are you able to release the point system and/or more
specifics related to the review process?
Quality points will be given. The areas scored with the most points are the vendors understanding of
the project and how they have done similar projects and detailed proposal of how they will do this
project.
The RFP states that respondents can modify the proposed scope provided the suggested approach can
be more efficient in assessing the key issues and creating consensus on solutions. Should we assume
that any modifications in scope must not extend the timeline past the 3 months outlined in the RFP?
We do understand that circumstances may alter the timeline as the project goes underway. Though
we ask the original submission stay within the 3 months, we may be willing to extend if deem
warranted.
Are you able to share information regarding the existing LLC or clinical affiliate agreements?
a. Which partners are non-equity affiliates and which are JV partners?
Mercy Merced and Rideout are both JV partners, whereas Tahoe Forest and AIS are
non-equity affiliates.
b. Does UCDMC have a majority or minority ownership in its JV relationships?
For Merced- 50/50, Rideout 51/49 (Davis)
c. Are there uniform requirements in place for partners to become affiliates?
Yes
d. What does UCDMC provide affiliates (e.g., brand, care protocols, increased access to
subspecialists, etc.)?
Brand, access to subspecialists, market segmentation, care protocol standards.
e. Does the UC Davis Cancer Center provide and/or oversee care at partnership sites?
Cancer Center Network provides clinical (physician and nursing education and
training) at the remote sites according to standards set by UCDMC.
Is UCDMC a closed medical staff?
UCDMC is an open medical staff (requires faculty appointment).
What employment tracks are available within UCDMG (e.g., tenure, clinical/educator, academic
clinician, etc.)? What is the current mix?
UCDMC offers several career tracks, which are highlighted in
http://www.ucdmc.ucdavis.edu/academicpersonnel/ and all UCDMG physicians hold faculty
appointments.
Is UCDHS participating in any risk sharing arrangements with payors? If so, please describe.
UCDHS has ACO w/ Anthem Blue Cross that has some risk sharing and shared savings.
When is UC Davis Cancer Center’s next NCI committee review?
January or February 2016.
Does the UC Davis Cancer Center have its own integrated organizational structure?
Yes
Can UCDMC offer more information regarding “the project funding allotment” mentioned in RFP
section IV. BASIS OF AWARD.
We expect the bidders to give us information on the cost of this assessment. Funds are available for
what the University has seen for similar engagements.
The RFP cover indicates “Request for Proposal” and the table of content reads “Request for Quotation.”
Is there a distinction regarding this opportunity?
We are expecting a proposal and a price quote.
Please describe the UCDMC current affiliations that would be leveraged to create this network in CA and
NV.
Please refer to RFP page 19 or our website at http://www.ucdmc.ucdavis.edu/cancercarenetwork/
Do you plan to have all sites board certified?
Yes.
Please clarify UCDMC plans to provide expanded MD Cancer services – are board certified MDs an issue?
No.
Will this expanded service come from your network JV members?
Not necessarily.
How will the medical faculty practice plan be involved with this venture?
Medical group sites may be used to host infusion centers or follow-ups, but the physicians from the
medical group would be separate from any cancer center networks.
Will submittal of questions establish our firm as a "potential responder of record" or a "known
prospective bidder?" If not, please indicate the procedures for doing so.
There is no necessity to make it known you are a prospective bidder.
Please confirm that UCDMC does not require a separately sealed cost proposal – that the cost and
technical proposal components can be included as separate sections within one document.
Your proposal can be all inclusive.
Page 8 of the RFP provides a number of blanks for vendor contact information as well as a signature.
Does this information pertain specifically to X. GENERAL INFORMATION / CERTIFICATION above only? If
not, what does it pertain to? Are bidders required to complete this information, sign it and include it in
the proposal?
Please sign and return page 8 of the proposal in your response.
We understand that, as stated on page 5 of the RFP, “It is a requirement that vendors provide a
complete narrative with answers to all statements listed in Attachment 1 and Attachment 2. The
narrative response must reference each corresponding section and item number in the order provided
on the attachment.”
(a)
Please clarify that a complete bid would include all of the following:
Tier 1 Qualification Statement, Attachment 1 (RFP pg. 9-10) referred to as
“Attachment 1” on pg. 4 of the RFP under VI. BASIS OF AWARD;
Tier 2 Technical Proposal, Attachment 2 (RFP pg. 11); and
Attachment 1 – Cost Proposal (RFP pg. 12).
Your bid should include responses to the tiers and the request for detailed pricing.
(b)
Please confirm the above three components and list any other required
submittal components. Page 8 must be signed
(c)
Given that bidders must address each question in order within the above
components, is there a UCDMD-preferred order in which bidders must provide the
required proposal components overall?
Your response should be in an easy to read format in the order of the requested
material.
Does the Independent Consultant Agreement (RFP pg. 13 – 18) need to be completed, signed and
submitted with a bidder’s proposal?
No, this form will be used for the Business contract to the awarded vendor.
We understand that evidence of insurance must be included with a bidder’s proposal. Is it required
that those certificates name the Regents of the University of California as an additional insured at the
time of proposal submittal?
The Regents must be named. The Insurance required can be submitted when the award is made to
the vendor and vendors are not penalized if this is not included.