Contents
Page
Notice of Meeting
2
Program of the Day
3
Agenda for 26th Annual Meeting, IEEE Malaysia Section
3
Minute of 25th IEEE Malaysia Section AGM
4
Annual Report for 2015
18
Financial Report for 2015
40
Appendix A : List of Joint Chapters/Societies/Affinity Groups
46
Appendix B : Proposal for Amendments to The IEEE Malaysia Section
Constitution
47
IEEE Malaysia Section 26th Annual General Meeting
January 30, 2016
NOTICE OF 26th ANNUAL GENERAL MEETING
Please be informed that the 26th Annual General Meeting of IEEE Malaysia Section, and its
Chapters, is as scheduled below.
You are cordially invited to attend the AGM. A door gift shall be given to the first 200
members who are eligible to vote and sign up for the meeting via registration online by 15th
January 2016. Please use this link to register:
http://goo.gl/forms/B6BXY3A7BQ
Date: 30 January 2016 (Saturday)
Time: 9.00 am
Venue: PULLMAN Bangsar
0830
0900
1000
1030
1230
1400
1530
Registration and Coffee
Chapter AGM
Coffee *Last call for door gift collection through online registration
IEEE MALAYSIA SECTION AGM
Lunch
Chapter AGM
Coffee
The IEEE Section AGM Agenda:
1. To accept the minutes of the 25th Annual General Meeting
2. To receive Chairman's Report for 2015 Session
3. To receive Treasurer's Report and Accounts for 2015 Session
4. Revision of IEEE Malaysia Constitution
5. Dissolution of Committee for 2015 Session
6. Election of Committee for 2016 Session and to appoint 2 auditors
7. Any other business
For nomination of IEEE Malaysia Executive Committee 2016, please use this link:
http://mytechconsult-electronics.com/agm/
Thank you
Yours sincerely,
Associate Professor Dr Zuhaina Zakaria
Chair
Institute of Electrical and Electronics Engineers
Malaysia Section
2
IEEE Malaysia Section 26th Annual General Meeting
January 30, 2016
PROGRAM OF THE DAY
0830
0900
Registration and Coffee
Chapter AGM – ComSoc/VTS, PES, SP, GRSS, CPMT, CSS, AP/MTT/EMC,
RAS, SMC
Section AGM
Lunch
Chapter AGM – CE, EMBS, IE/IA, WIE
Coffee Break
1030
1230
1430
1600
AGENDA FOR 26TH ANNUAL GENERAL MEETING, IEEE MALAYSIA SECTION
1.
Welcoming address by 2015 IEEE Malaysia Section Chair
2.
To accept the minutes of the 25th Annual General Meeting
3.
To receive Section's Report for 2015
4.
To receive Treasurer's Report for 2015
5.
Amendment of IEEE Malaysia Section Constitution
6.
Dissolution of Committee for 2015
7.
Election of Committee for 2016 and Appointment of 2 auditors
8.
Address by the 2016 IEEE Malaysia Section Chair
9.
Any other business
3
IEEE Malaysia Section 26th Annual General Meeting
January 30, 2016
IEEE Malaysia Section
MINUTES OF 25th ANNUAL GENERAL MEETING
17 JANUARY 2015
PALM GARDEN HOTEL, IOI RESORT
List of Attendance: as Attachment
AGENDA:
1.
Welcoming address by 2014 IEEE Malaysia Section Chair
2.
To accept the minutes of the 24th Annual General Meeting
3.
To receive Section's Report for 2014
4.
To receive Treasurer's Report for 2014
5.
Amendment of IEEE Malaysia Section Constitution
6.
Dissolution of Committee for 2014
7.
Election of Committee for 2015 and Appointment of 2 auditors
8.
Address by the 2015 IEEE Malaysia Section Chair
9.
Any other business
4
IEEE Malaysia Section 26th Annual General Meeting
January 30, 2016
MINUTES OF MEETING
1.0
Welcoming Address by 2014 Section Chair
1.1 The 2014 Section Chair, Dr Norliza Mohd Noor welcomed all members to the 25th
Annual General meeting. The 2014 Executive Committee was introduced to the
members and the agenda of the meeting was informed to the members.
1.2 The Chair shared the vision of the Section for 2014 which emphasize on increasing
memberships and their participation; enhancing Section and Chapter activities and
visibilities; enhancing Student Branch activities, active participation with all level of
communities and healthy financial standing. Dr Norliza highlighted that reflecting
the global nature of IEEE, R10 and R8 are now the two largest IEEE Regions.
1.3 Members were informed that total grants awarded to IEEE Malaysia Section in 2014
are USD 4,800.00 for 13 different projects. These grants were distributed to
successful chapters and members.
1.4 The chair also congratulates Dr Lee Yoot Khuan from Universiti Teknologi MARA
recipient of R10 Educational Activities Award (Informal Education) for year 2014.
1.5 The chair also announced that IEEE Malaysia hosted the IEEE Region 10 Meeting
that has been held in Kuching, Sarawak on 2nd and 3rd March 2014.
1.6 There are total of 42 conferences have been successfully organized by Malaysia
Technical Chapters in 2014.
1.7 Malaysia hosted the IEEE Region 10 Technical Symposium 2014 (TENSYMP). This
conference was held from 14th – 16th April 2014. There are 135 participants and
delegates (55.7% overseas) with 156 accepted papers.
1.8 Future planning includes bidding for 2016 TENCON and setting up permanent office
for IEEE Malaysia Section.
2.0
To accept minutes of the 24th Annual General Meeting and matters arising
The minutes of the 24th IEEE Malaysia Section Annual General Meeting was presented to
the members. The minutes proposed to be accepted with amendments by Michael Joseph
and seconded by M. Zain Abdullah.
3.0
To receive 2014 Section Annual Report
3.1
The Section Chair, Norliza Mohd Noor presented the Annual Report. Among the
highlights were:
 There was an increase in total number of active members by 9.97% compared
to 2014. This is contributed from increases in the number of active members
in all grades except Affiliate and Associate.
 In 2014, the Section and Chapters were very active in promoting conferences.
A total of 42 sponsored conferences compared to 26 conferences in 2013
were held.
5
IEEE Malaysia Section 26th Annual General Meeting


3.2
4.0
January 30, 2016
In addition, the section has also organized the following events:
o Leadership Training Camp to provide the Chapter Chairs
comprehensive information to run the chapters.
o Workshops to assist members to elevate to Senior Member grade. As a
result, the number of senior member has increased from 247 in 2013 to
291 in 2014 (17.8% growth).
o IEEE National Final Year Project Symposium to provide opportunity
for final year undergraduate students to showcase their projects and to
engage industry participation in the activities of higher education
institutions.
2014 also observed the formation of one new chapter, two new student
branches and four student branch chapters. There are IEEE Malaysia Section
Computational Intelligence Society Chapter, Asia Pacific Univ of Tech and
Innovation, INTI International University, Curtin EMBS Student Chapter,
Asia Pacific Univ of Tech and Innovation Communications Society Student
Chapter, INTI International University Computer Society Student Chapter and
UiTM Power & Energy Society Student Chapter
Kalai Selvan Subramaniam proposed the 2014 Annual Report to be accepted and
seconded by Razali Budin (TAMCO).
To accept 2014 Treasurer’s Report
4.1
The treasurer, Badrul Hisham Ahmad presented the Financial Report for two
accounts as follows:
4.1.1 IEEE MALAYSIA SECTION ACCOUNT: The total cash in hand and bank
balance ending 31st December 2014 is RM79 539.36.
4.1.2 IEEE MALAYSIA STUDENT ACCOUNT: The total cash in hand and bank
balance ending 31st December 2014 is RM2 957.25.
4.2
A few comments were raised and they were as follows:
4.2.1 Hamzah Asyrani proposed Section to list all the conferences that pay their
conference surplus to the Section.
4.2.2 Christopher Chew raised concern about Section’s fixed deposit income
that is taxable as per public ruling.
4.2.3 Razali Budin enquired whether Section need to register for GST if
section’s revenue exceed RM500 000.
4.3
Dennis M Wong (Swinburne) proposed the 2014 Treasurer’s report to be accepted
and seconded by Harun (UKM).
6
IEEE Malaysia Section 26th Annual General Meeting
5.0
Amendment of IEEE Malaysia Section Constitution
5.1
5.2
6.0
January 30, 2016
Section Excom for Professional Activities, Franklin Joseph, presented the
proposed amendments to the Section constitution. The proposed amendments
cover the setting up of subsection, chapter, student branches, affinity group
accounts and standard naming conventions to be adopted, new clause requiring
compliance to prevailing tax laws, and revision to the election process.
Prof Burhanuddin (past chair) indicated that the amendments would need to be
circulated at least 28 days before the AGM to allow members to read and
comment. He suggested that the proposed amendments to be postponed until the
next AGM and to comply with the early notification clause for amendments.
Dissolution of 2014 Executive Committee.
Norliza Mohd Noor as the Section Chair thanked the Executive Committee for their hard
work and untiring commitment. She thanked the Chapter chairs and members for
successfully organizing various events for 2014.
7.0
Election of the 2015 Executive Committee and 2 auditors
Position:
Chair
Candidate
Zuhaina Zakaria
Proposer
Franklin Joseph
Seconder
Rozita Jailani
Zuhaina Zakaria won the post of Chair uncontested.
Position:
Vice-Chair
Candidate
Mohd Faizal Mohd Fauzi
Ali Selamat
Mohd Fuad Rahmat
Mohd Redzuan Affandi
Proposer
Norliza Mohd Noor
Fakrul Hazman
Mohd Nasir Taib
Fakrul Hazman
Seconder
Syed Khaleel
Lim Kok Cheng
Yahaya Md Sam
Mohd Helmy Abd
Wahab
A voting exercise was carried out and Mohammad Faizal Mohd Fauzi won the post of
Vice Chair
7
IEEE Malaysia Section 26th Annual General Meeting
Position:
January 30, 2016
Honorary Secretary
Candidate
Rozita Jailani
Proposer
Franklin Joseph
Mohd Nasir Taib
Seconder
Zuhaina Zakaria
Syed Khaleel Ahmad
Rozita Jailani won the post of Honorary Secretary uncontested.
Position:
Honorary Treasurer
Candidate
Lee Yoot Khuan
Badrul Hisham
Christopher Chew Kai
Thong
Proposer
Afaf Rozan Radzol
Rozita Jailani
Fakrul Hazman
Seconder
Zuhaina Zakaria
Zuhaina Zakaria
Nursuriati Jamil
A voting exercise was carried out and Christopher Chew Kai Thong won the post of
Treasurer
Postion:
Committee Members
Candidate
Md Pauzi Abdullah
Dianne Cheong Lee Mei
Lee Yoot Khuan
Franklin Joseph
Mohd Fuaad Rahmat
Hamzah Asyrani Sulaiman
Jafreezal Jaafar
Dennis Wong
Mohd Redzuan Affandi
Fawnizu Azmadi Hussin
Mohd Khairul Md Salleh
Proposer
Franklin Joseph
Chuah Hean Teik
Chong Yu Zheng
Rozita Jailani
Rozita Jailani
Mohd Azlishah Othman
Fakhrul Hazman
Norliza Mohd Noor
Mohd Helmy Abd Wahab
Nor Hisham Hamid
Zuhaina Zakaria
Seconder
Zuhaina Zakaria
Fakhrul Hazman
Afaf Rozan Radzol
Mohd Fuaad Rahmat
Franklin Joseph
Mohammad Zainol
Nor Azura Md Ghani
Rozita Jailani
Fakhrul Hazman
Vijanth Sagayan
Rozita Jailani
A voting exercise was carried out and the following members were elected into the
committee:
1.
2.
3.
4.
Franklin Joseph
Md Pauzi Abdullah
Lee Yoot Khuan
Fawnizu Azmadi Hussin
8
IEEE Malaysia Section 26th Annual General Meeting
January 30, 2016
Two auditors were appointed and they were:
1.
2.
Dennis M Wong
M. Zain Abdullah
The Executive Committee Members for 2015 are as follows:
CHAIR
ZUHAINA ZAKARIA
VICE CHAIR
MOHAMMAD FAIZAL AHMAD FAUZI
HON. SECRETARY
ROZITA JAILANI
HON. TREASURER
CHRISTOPHER CHEW
COMMITTEE
FRANKLIN JOSEPH
MD PAUZI ABDULLAH
LEE YOOT KHUAN
FAWNIZU AZMADI HUSSIN
AUDITORS:
DENNIS M WONG
M. ZAIN ABDULLAH
8.0
Speech by the 2015 Section Chair
8.1
8.2
9.0
IEEE Malaysia Section Chair for 2015, Dr Zuhaina Zakaria thanked the members
for their support. She also congratulated the new line up of committee.
She pledged that IEEE Malaysia Section will more visible and information will be
disseminated more effectively to encourage members’ participation.
Adjournment
The meeting was adjourned at 12.30 pm.
Prepared by
Approved by
Rozita Jailani
Norliza Mohd Noor
Honorary Secretary 2014
IEEE Malaysia Section
Chair 2014
IEEE Malaysia Section
9
IEEE Malaysia Section 26th Annual General Meeting
January 30, 2016
ATTACHMENT 1: ATTENDANCE
List of Attendance of Members
No
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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23
24
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26
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35
Name
ABD MANAN SAMAD
ABDUL RASHID HUSAIN
ABD KADIR MAHAMAD
AFAF ROZAN MOHD RADZOL
AFTHAB AHAMED KHAN
AHMAD FARID BIN ABIDIN
ALI ZAHID
ALPHA AGAPE GOPALAI
ALWIN KUMAR RATHINAM
ANANG HUDAYA MUHAMAD AMIN
AWANG JUSOH
AYMAN ABD EL-SALEH
AZIATI HUSNA AWANG
AZMI AWANG MD ISA
BABUL SALAM B KSM KADER IBRAHIM
BADRUL HISHAM AHMAD
CHEANG KOK MENG
CHONG SHIN HORNG
CHRISTOPHER CHEW
CHUI YEW GONG
DARWIN GOUWANDA
DILEEP KUMAR
DINESH SATHYAMOORTHY
DR AHMAD NAIM CHEE PEE
DR. ADIB HABBAL
DR. MADHAVAN S.
DR. MOSLEMUDDIN
EDMOND ZAHEDI
ERNY HARMIZA KAMARUDIN
ESTHER LING
FAKHRUL HAZMAN YUSOFF
FAKHRUL ZAMAN ROKHMI
FAUZIAHANUM CHE SUNAN
GOBI VETHARATNAM
HAMZAH ASYRANI BIN SULAIMAN
10
Member #
90606218
90236210
90406958
80260881
92907451
92164099
91250773
80698364
90580281
90379984
93270378
90555013
92548520
80631795
80415814
90508375
92228952
92568137
41275320
41546074
90394163
92608986
90329227
93289425
90703036
80553587
92942906
802249
92546002
92346728
91233587
80664822
80579166
92288882
90686877
Grade
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
IEEE Malaysia Section 26th Annual General Meeting
No
36
37
38
39
40
41
42
43
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45
46
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55
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59
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61
62
63
64
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67
68
69
70
71
72
73
74
Name
HANAFIAH YUSSOF
HASHIMAH HASHIM
HAZLINA SELAMAT
HIZAMEL M. HIZAN
IBRAHIMA FAYE
IHSAN YASSIN
IR DR ZOOL H ISMAIL
IRRAIVAN ELAMVAZUTHI
ISKANDAR BAHARIN
JAFREEZAL JAAFAR
KHAIRIL ANUAR
KUSHSAIRY ABDUL KADIR
LEE ZHI HONG
LIM CHOT HUN
LIM KING HANN
LIM MOK SAM
LIM TIEN SZE
LIM WEE GIN
M. ZAIN
MAHANIJAH MD KAMAL
MAHMOD AL-IMAN
MAI MARIAM MOHAMED AMINUDDIN
MAISAM ESLAHI
MAISANALI ABU
MAISARA OTHMAN
MANDAVA RAJESWARI
MASHANUM OSMAN
MAZLAN HASHIM
MD. MASUM BILLAH
MEGAT SYAHIRUL AMIN MEGAT ALI
MOHAMAD HARRIS MISRAN
MOHAMAD ZOINOL ABIDIN BIN ABD AZIZ
MOHAMED FAIDZ MOHAMED SAID
MOHAMED HUZAIMY YUSOH
MOHAMED RAWIDEAN B MOHD KASSIM
MOHAMMAD ALI TOFIGH
MOHD AMRALLAH MUSTAFA
MOHD AZLISHAH OTHMAN
MOHD FAIRUZ ISKANDAR OTHMAN
11
January 30, 2016
Member #
80606969
80718309
90506167
90798179
92587079
90180383
41526221
92050430
92347697
92732401
80393488
90394143
92606759
92273361
92134243
93300144
41452809
80508917
41631501
80445216
92104993
92832128
92417226
80632745
80487955
90770570
92996790
90783421
92134250
91181337
92922704
92839984
41571843
90348819
41253368
90390814
92989770
92278058
90428369
Grade
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
IEEE Malaysia Section 26th Annual General Meeting
No
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76
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Name
MOHD FUA'AD RAHMAT
MOHD HELMY ABD WAHAB
MOHD HEZRI FAZALUL RAHIMAN
MOHD IZHWAN MUHAMAD
MOHD KHAIRUL MOHD SALLEH
MOHD MISRAN MOHD RADZI
MOHD NIZAR HAMIDON
MOHD SHAKIR MD SAAT
MOHD TAFIR MUSTAFFA
MOHD TARMIZI ALI
MOHD ZAKI DAUD
MUHAMMAD FAHMI MISKON
MUHAMMAD FAIDZAL BIN ZAINAL
MUHAMMAD YAHAYA
MUNSIF ALI JATOI
NABILAH IBRAHIM
NADIA TAN MEI LIN
NASRI SULAIMAN
NAZIF EMRAN BIN FARID
NINA NORLINA MADZIN
NIRANJAN DEBNATH
NOORITAWATI MD TAHIR
NOR HISHAM HAMID
NOR ZAIHAR YAHAYA
NOR'AINI A. JALIL
NORHAFIZ AZIS
NORHALIZA ABDUL WAHAB
NORHAYATI BT SOIN
NORIZAL ABU BAKAR
NUE EMILEEN ABD RASHID
NUR IDORA ABDUL RAZAK
NURMIZA OTHMAN
ONG LEE YENG
PIK JIAN LOW
PROF FATIMAH IBRAHIM
RAED
RAHIMI BAHAROM
RAJA THERA KRISHNAN DATO RAJA
GOPAL
12
January 30, 2016
Member #
92920241
80408438
41354510
41594866
90524840
41337291
41356221
92629085
90382867
80211943
80591936
80648296
41430453
90939271
92984019
92858355
80743253
41437928
41473503
80219586
40221973
80443851
90543428
92509439
80144140
92695781
92294262
90662495
41537187
80209345
80007251
93296449
92712411
85016305
41617805
93184057
80722077
Grade
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
93293050
M
IEEE Malaysia Section 26th Annual General Meeting
No
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Name
RAMLI ADNAN
ROBIAH AHMAD
RODNEY H.G. TAN
ROSDIAZLI IBRAHIM
ROSLINA MOHD SIDER
ROSNI ABU KASSIM
ROZITA JAILANI
RUHIZAN LIZA AHMAD SHAURI
S.M.A MOTAKABBES
S.PARASURAMAN
SAZALINSYAH RAZALI
SHAMSUL AIZAM ZULKIFLI
SHARUL KAMAL ABDUL RAHIM
SHEE FUEE CHEW
SIAN LUN LAU
SITI NOORJANIREH
SOHELI FARHANA
SUHAIDI SHAFIE
SUHAILA SUBHI
SURIATI PAIMAN
SYAHRUL AFZAL CHE ABDULLAH
SYED ABDUL MUTALIB AL JUNID
SYED KHALEEL AHMED
TANG TONG BOON
TAY YONG HAUR
TEOH BOON YEW
THAHARA RAMACHANDRAN
TUONG-THUY VU
VEERA RAGAVAN
VIJANTH SAGAYAN ASIRVADAM
WAHIDAH MANSOR
WAN NURDIANA WAN IBRAHIM
WAN NURSHAZWANI WAN ZAKARIA
WAN ZUHA WAN HASAN
WEI PENG KWAN
YAHAYA MD.SAM
YAHYA ABD RAZAK
YAP WEN JIUN
YASMIN H MD THAYOOB
13
January 30, 2016
Member #
90752931
92423928
80701975
90543422
41356415
93060439
80015117
80646453
9255977
90376510
90649853
92811211
92459596
8979361
90886544
92428276
92498579
90564817
41612745
90424977
92527805
91192535
682500
41474281
41356211
90640410
93290526
90764855
80666230
41623278
41436063
90570442
93296584
41418013
90663564
40073082
92994022
41479965
80736683
Grade
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
IEEE Malaysia Section 26th Annual General Meeting
No
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153
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156
157
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161
162
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167
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Name
YEOH ENG CHIN
YOGESWARAN MOHAN
YONG BANG MING
YONG THIAN KHOK
YUSMARNITA YUSUF
ZAIN ASHRAF ABD MALEK
ZAINAL ARIF BURHANUDIN
ZAIPATIMAH ALI
ZUHAIRIAH ZAINAL ABIDIN
ZULKIFLEE ABD LATIF
ZURIATI JANIN
ABBAS MEHDIZADEH
ABD RAHMAN RAMLI
ABDUL HALIM MOHD YATIM
AHM ZAHIRUL ALAM
ANIS NURASHIKIN
ASRAL BAHARI
ASSOC. PROF. DR. P SUSTHITHA MENON
AZHAR ARIPIN
BORHANNUDDIN MOHD ALI
CHEONG LEE MEI
CHIEN-SING LEE
CHONG YU ZHENG
DENNIS WONG
DR MOHAMMAD FAIZ LIEW ABDULLAH
DR.MARDENI ROSLEE
FAWNIZU AZMADI HUSSIN
FRANKLIN JOSEPH
GOBBI RAMASAMY
HAFIZAL MOHAMAD
HAZIAN MAMAT
HUSSAIN MAHDI
IR. DR. DAVID BONG BOON LIANG
IZHAM ZAINAL ABIDIN
KALAI SELVAN SUBRAMANIAM
KARTHIGAYAN MUTHUKARUPPAN
KHAIRUL SALLEH MOHAMED SAHARI
KIM SHYONG SIOW
KOO VOON CHET
14
January 30, 2016
Member #
41495750
91188639
92280073
92372196
90687175
80269721
90543978
80474500
80581348
90862883
92538611
90305491
496182
1107697
41276664
40233473
41348831
90569420
85009859
625764
90604835
41466049
90382501
41284239
41516208
92253600
41477681
1646579
40246188
41274985
90564738
92073634
80444568
80617173
3706132
85007949
80446802
92531483
41333966
Grade
M
M
M
M
M
M
M
M
M
M
M
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
IEEE Malaysia Section 26th Annual General Meeting
No
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Name
LAI WENG KIN, PHD
LEE YOOT KHUAN
LIM SOO YONG
LIM WEE TECK
LOO CHIN KIONG
M IQBAL SARIPAN
MAHAMOD ISMAIL
MD PAUZI BIN ABDULLAH
MD ZAIMI JAMALUDDIN
MICHAEL JOSEPH
MAHAMOD ISMAIL
MD PAUZI BIN ABDULLAH
MD ZAIMI JAMALUDDIN
MICHAEL JOSEPH
MOHAMAD HADI SOHOD
MOHAMAD KAMAL A RAHMAN
MOHAMED FAU'AD FAISAL
MOHAMMAD EFFENDY YAACOB
MOHAMMAD FAIZAL AHMAD FAUZI
MOHAMMAD TARIQUL ISLAM
MOHD AZIZI ABDUL RAHMAN
MOHD NASIR TAIB
MOHD REDZUAN AFFANDI
MOHD RIZAL ARSHAD
MOHD ZAINAL ABIDIN AB KADIR
MUHAMMAD IBRAHIMY
MUHAMMAD RAMLEE KAMARUDIN
MUSSE AHMED
NIK RUMZI NIK IDRUS
NOOR AIN KAMSANI
NORASHIDAH MDDIN
NORDIN RAMLI
NORLIZA MOHD NOOR
NURUL AMZIAH MD YUNUS
RAJASVARAN LOGESWARAN
RAZALI BUDIN
SABIRA KHATUN
SAHRUL HILMI B. IBRAHIM
SHAHRUL NAIM SIDEK
15
January 30, 2016
Member #
4867586
41372353
90234848
40168206
41466055
80514814
4251088
80002691
41452459
3572138
4251088
80002691
41452459
3572138
90363543
41296858
90537060
92147776
80401642
90348688
80619601
41329574
41581578
41310140
80512360
40274918
90361275
41413605
40221325
92510750
80413007
80236363
4970141
41533446
40315185
8260937
80686627
80732490
90339306
Grade
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
IEEE Malaysia Section 26th Annual General Meeting
No
230
231
232
233
234
235
236
237
238
239
240
241
242
243
244
245
246
Name
SHEROZ KHAN
SITI ANOM AHMAD
SYED ABD RAHMAN SYED ABU BAKAR
TEDDY S GUNARAN
THINAGARAN PERUMAL
VENAL RAJA MANIKAM
WONG SHAW FONG
YOUNES BAHAR ARJMAND
ZAHRUL FAIZI HUSSEIN
ZAIKI AWANG
ZAILI AWRAY
ZALIMAN SAULI
ZUHAINA ZAKARIA
ZULHEDRY ABDUL MANAF
YAP ZHUN HAU
BISWAJEET PRADHAN
HEAN T CHUAH
January 30, 2016
Member #
1549179
90740408
41280164
85018563
41618960
92647770
80760953
41442134
41630125
40169413
40169413
40304398
40335331
90611323
93287651
92707127
8527277
Grade
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
AM
AFFILIATE
FELLOW
List of Attendance of Graduate Student Members
No
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
Name
ABDULLAH ABBAS
ADRIAN SIE
AHSAN RAZA SHEIKH
ALI NAJAH AL-SHAMANI
BASSAM ALASEEL
HAROON RASHID
IBRAHIM MUSTAPHA
JOSHUA A. ABOLARINWA
KARTIKA KAMARDIN
MOHAMMED REYASUDIN BIN BASIR KHAN
MOHAMMMAD ALOMARI
MOHDN NAIM BIN MOHD IBRAHIM
MORUFU OLUSOLA IBITOYE
MUDHAFAR HUSSEN ALI
RAFID SAGBAN
S. SAMSIAH
SOLAH WAHEED
16
Member #
92889896
92518130
92060833
93057712
93279007
92752593
90256239
90243474
90625924
92668417
90724907
80415155
92405775
92701196
92786462
91203591
92313936
IEEE Malaysia Section 26th Annual General Meeting
No
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
Name
SYAMIMI SHAMSUDDIN
YASEEIN SOUBHI HUSSAIN
YASIR AMER ABBAS
JONATHAN OOI
WONG ZHENG YONG
ALI NAJAH AL-SHAMANI
BASIL ANDY LEASE
CHAI HONG FENG
ESTHER KUEH YUE NING
FADI M. ALBATSH
FARES ALARIQI
FATIMAH ABD RAHMAN
HAYDAR ABDULAMEER MARHOON
JAMAL RAJABI
JASON HA HENG TECK
KHAIRUNISSA ISMAIL
KHONDKER JAHID REZA
MARYAM VAR NASERI
MAYTHAM SABEEH AHMED
MICHAEL KENNEDY
MOHAMMAD SAAD ALAM
MUHAMMAD EHSAN
MUSHTAQ
NAVEED AZIZ KHAN
NOUR EDDIN TABBAKHA
NUR IZZATUL SAIPUL BAHARI
NURHAZIMAH NAZMI
NWAJBARA SAMUEL
OKEKE EHISBIEBERE
OSAMAH IBRAHIEM ABDULLAZIZ IBRAHIEM
TING FENG TAN
YAP HEAN DING SHENG
17
January 30, 2016
Member #
92149900
90802056
92308937
93296022
90639221
93057712
92820250
93813620
92893350
92236681
93273284
93061417
92985653
92841719
92811669
92929107
93040497
92922898
92458733
93229705
93010573
92666968
92695067
93200387
93005941
93061337
93280744
92757244
93086946
92929405
92959960
93191397
IEEE Malaysia Section 26th Annual General Meeting
January 30, 2016
IEEE Malaysia Section Report (2015)
PART A - SECTION SUMMARY
A.1 Executive Summary
A.1.1 The Section Executive Committee members for year 2015, elected during the 25th Annual
General Meeting on 17th January 2015 and their portfolio are as follow:
No.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Portfolio
Chair
Vice-Chair /Membership/Chapter Development
Hon. Secretary
Hon. Treasurer
Professional Activities/Industrial Relation
Communication/Newsletter
Educational Activities
Student Activities
Past Chair/Award and Recognition
Auditor
Auditor
18
Committee
Zuhaina Zakaria
Mohammad Faizal Ahmad Fauzi
Rozita Jailani
Christopher Chew
Franklin Joseph
Fawnizu Azmadi Hussin
Lee Yoot Khuan
Md Pauzi Abdullah
Norliza Mohd Noor
Dennis M Wong
M. Zain Abdullah
IEEE Malaysia Section 26th Annual General Meeting
January 30, 2016
Secretariat
Faculty of Electrical Engineering, Universiti Teknologi MARA, Shah Alam, Selangor.
Tel: 03 55436083, Fax: 03 55435077
Email: zuhaina@ieee.org, rozita@ieee.org
A total of eight Executive Committee meetings and two chapter chairs meetings* were held
during the year of 2015.The attendance of Executive Committee is as follows:
Zuhaina Zakaria
M Faizal Ahmad
Fauzi
Norliza Mohd Noor
Rozita Jailani
Christopher Chew
Franklin Joseph
Fawnizu Azmadi
Hussin
Lee Yoot Khuan
Md Pauzi Abdullah
TOTAL
23/1
23/2
13/3
14/3*
10/4
22/5
4/7
15/8*
9/10
5/12
√
√
√
√
√
√
√
√
√
√
√
√
x
x
√
√
√
√
√
√
x
√
√
√
√
√
√
x
√
√
√
√
√
√
√
√
√
√
√
√
√
√
√
x
√
√
√
x
√
√
√
√
√
√
√
x
√
√
√
√
x
√
√
√
x
x
x
x
√
x
√
√
8/9
x
x
6/9
√
√
8/9
√
√
8/9
√
√
8/9
√
x
6/9
√
x
6/9
√
√
8/9
√
√
8/9
√
√
8/9
A.1.2 Section Highlights
A.1.2.1
This year, IEEE Malaysia Section joined Kharagpur (India), South
Australia, and Queensland (Australia) Sections in celebrating its 30th year anniversary.
Over the 30 years we have held many major events ranging from conferences and
technical talks to social events. From these activities, the presence of IEEE in the
Malaysian public has been enhanced tremendously.
2015 has observed the formation of two new Chapters, Dielectrics and Electrical
Insulation Society Malaysia Chapter (DEIS) and Oceanic Engineering Society Chapter
(OES). In addition, petition request to form Nilai University Student Branch and UTM
PES Student Chapter was approved in 2015. With these additional chapters and student
branch/chapter, there are 24 technical chapters, 2 affinity groups, 20 student branches
and 5 student branch chapters as of end 2015.
IEEE Malaysia Section this year emphasized on the students’ activities and a big
portion of the financial resources was spent on supporting 3 main events namely
Leadership training camp for student volunteers, Malaysia Student Congress and
Undergraduate Final Year Project Competition. IEEE Malaysia also provided support
for 4 volunteers to represent IEEE Malaysia in R10 Student/Young Professional/WIE
Congress in Sri Lanka.
19
IEEE Malaysia Section 26th Annual General Meeting
January 30, 2016
It was also a great year for us since members of IEEE Malaysia received numerous
grants as shown in Table A.1. Furthermore, our volunteers are recognised by the awards
given either from Region 10 or IEEE as described in section B.4.5.1 and B.6.
In terms of membership, statistic for 2015 shows there was a decline in the number of
active members. However, the number of senior members has increased from 291 in
2014 to 345 in 2015 (18.6% growth). This is due to efforts taken by Section and several
chapters in organising a workshop to assist members to elevate to Senior Member grade.
This initiative has enabled IEEE Malaysia Section to emerge as 3rd best Section in the
Senior Member elevation category and receive USD150 from R10. Another initiative
introduced in 2015 was the special corporate rates for IEEE members from Berjaya
Hotel and Resorts.
We are also proud of the appointment of our past chair, Dr Norliza Mohd Noor as R10
Individual Benefits & Services Coordinator, and MGA Unit Operation Support
Committee Technical Chapter Representative. These appointments acknowledged her
active participation and involvement in IEEE.
Table A.1: List of support and grant received from IEEE/Region 10
Item
Types of Fund
1
R10
Professional
Activities
Engineering
Projects in
Community
Service (EPICS)
2
Organiser
Pauzi Abdullah
Undergaduate FYP Competition
Rosmiwati Mohd
Mokhtar
Safety operation and conservation
of electrical appliances among
flood victims
Syamimi Shamsudin
3
R10 WIE Fund
Lee Yoot Khuan
4
5
Tan Ting Feng
6
Susthitha Menon
7
8
9
10
11
12
Lee Yoot Khuan
R10 EA Support
Fund
Project Name
Kim Siow Shyong
Haslina Jaafar
Fazirulhisyam Hashim
Aswas Asngadu
Jasronita Jasni
WIE Day
Essay Competition for High
Schools
Fast and Quality Report Writing
via KJ Method
Electrical and Electronic
Engineering Workshop for
Schools
IEEE EMBS Electronic
Education for Dyslexic Children
Educational Outreach to Yangon,
Myanmar
Higher Education Student Project
Exhibition Day
Success in Engineering Studies–
How to
Low Cost Hearing Aid (LCHA)
Pre-university Program
Engineeing Profession / Career
Talk
20
Chapter
Amount
(USD)
Status
Malaysia
Section
500
Completed
USM SB
5000
Ongoing
WIE
WIE
200
300
Withdraw
Completed
USM SB
250
Completed
EDS
400
EMBS
400
Completed
CPMT
200
Completed
CASS
200
Completed
Com/VT
200
Completed
UM SB
400
-
PES
400
Completed
Completed
IEEE Malaysia Section 26th Annual General Meeting
January 30, 2016
A.1.2.2 The major conferences successfully organized in 2015 are listed in Table A.2 below:
Table A.2: List of conferences organised in 2015
No
Sponsored Conferences
Organizational
Unit(s)
Date
Location
1
2015 IEEE International Colloquium on Signal Processing &
Its Applications (CSPA)
CS
6-8 Mar
2015
Kuala Lumpur
2
2015 IEEE Symposium on Computer Applications &
Industrial Electronics (ISCAIE)
IE/IA
12-14 Apr
2015
Langkawi
3
2015 IEEE Control and System Graduate Research
Colloquium (ICSGRC)
CS
10-11 Aug
2015
Shah Alam
4
2015 IEEE International Conference on System Engineering
and Technology (ICSET)
CS
10-11 Aug
2015
Shah Alam
5
2015 IEEE Regional Symposium on Micro and
Nanoelectronics (RSM)
ED
19-21 Aug
2015
Kuala
Terengganu
6
2015 IEEE Conference on Wireless Sensors (ICWiSe)
C
24-26 Aug
2015
Melaka
7
2015 IEEE Conference on e-Learning, e-Management and eServices (IC3e)
C
24-26 Aug
2015
Melaka
8
2015 IEEE Conference on Open Systems (ICOS)
C
24-26 Aug
2015
Melaka
9
2015 IEEE International Circuits and Systems Symposium
(ICSyS)
CAS
2-4 Sep
2015
Langkawi
10
2015 International Conference on Electrical, Electronics and
System Engineering (ICEESE)
IM
30 Sep - 1
Oct 2015
Selangor
11
2015 IEEE Conference on Sustainable Utilization And
Development In Engineering and Technology (CSUDET)
MMU SB,
SMC, SP
15-17 Oct
2015
Cyberjaya
12
2015 IEEE International Symposium on Robotics and
Intelligent Sensors (IRIS)
RA
18-20 Oct
2015
Langkawi
13
2015 IEEE Conference on Energy Conversion (CENCON)
PEL
19-20 Oct
2015
Johor Bahru
14
2015 IEEE International Conference on Signal and Image
Processing Applications (ICSIPA)
SP
19-21 Oct
2015
Kuala Lumpur
15
2015 IEEE Student Symposium in Biomedical Engineering
& Sciences (ISSBES)
EMB
4-Nov-15
Shah Alam
16
2015 IEEE International Conference on Engineering
Education (ICEED)
E
17-18 Nov
2015
Kanazawa,
Japan
17
2015 IEEE International Conference on Control System,
Computing and Engineering (ICCSCE)
CS
27-29 Nov
2015
Penang
18
2015 Malaysian International Conference on
Communications (MICC)
VT/COMM,
Section
23-25 Nov
2015
Kuching
19
2015 IEEE International Conference on Smart
Instrumentation, Measurement and Applications (ICSIMA)
IM
24-25 Nov
2015
Kuala Lumpur
21
IEEE Malaysia Section 26th Annual General Meeting
No
Sponsored Conferences
January 30, 2016
Organizational
Unit(s)
Date
Location
Section
13-14 Dec
2015
Kuala Lumpur
20
2015 IEEE Student Conference on Research and
Development (SCOReD)
21
2015 IEEE International RF and Microwave Conference
(RFM)
AP/MTT/EMC
14-16 Dec
2015
Kuching
22
2015 IEEE Conference on Systems, Process and Control
(ICSPC)
CS
18-20 Dec
2015
Kuala Lumpur
23
2015 International Conference on Biomedical Engineering
(ICoBE)
EMB
30-31 Mar
2015
Kuala Lumpur
24
2015 International Conference on Computer,
Communications, and Control Technology (I4CT)
Section
21-23 Apr
2015
Kuching
25
2015 International Conference on Computing Technology
and Information Management (ICCTIM)
Section
21-23 Apr
2015
Batu Pahat
26
2015 International Symposium on Mathematical Sciences
and Computing Research (iSMSC)
C
19-20 May
2015
Ipoh
27
2015 International Conference on BioSignal Analysis,
Processing and Systems (ICBAPS)
SP
26-28 May
2015
Kuala Lumpur
28
2015 International Conference on Smart Sensors and
Application (ICSSA)
IM
26-28 May
2015
Kuala Lumpur
29
2015 International Conference on Telematics and Future
Generation Networks (TAFGEN)
VT/COM
26-28 May
2015
Kuala Lumpur
30
2015 Computational Intelligence, Modelling & Simulation
(CIMSim)
Section
27-29 Jul
2015
Kuantan
31
2015 International Conference on IT in Asia (CITA)
C
4-5 Aug
2015
Sarawak
32
2015 International Conference on Space Science and
Communication (IconSpace)
GRS, VT/COM
10-12 Aug
2015
Langkawi
33
2015 International Conference on Intelligent and Interactive
Computing (IIC)
CIS
11-12 Aug
2015
Melaka
34
2015 International Symposium on Agents, Multi-Agent
Systems and Robotics (ISAMSR)
C
18-19 Aug
2015
Putrajaya
35
2015 International Conference on Software Engineering and
Computer Systems (ICSECS)
C
19-21 Aug
2015
Kuantan
36
2015 International Symposium on Technology Management
and Emerging Technologies (ISTMET)
TMC, Section
25-27 Aug
2015
Langkawi
37
2015 Game Physics and Mechanics International Conference
(GAMEPEC)
Section
25-27 Aug
2015
Langkawi
38
2015 International Conference on Research and Education in
Mathematics (ICREM7)
WIE
25-27 Aug
2015
Kuala Lumpur
39
2015 International Conference on Statistics in Science,
Business and Engineering (ICSSBE)
C
2-3 Sep
2015
Putrajaya
22
IEEE Malaysia Section 26th Annual General Meeting
No
Sponsored Conferences
January 30, 2016
Organizational
Unit(s)
Date
Location
Section
7-9 Sep
2015
Langkawi
40
2015 Asia Modelling Symposium (AMS)
41
2015 International Conference on Green Computing and
Internet of Things (ICGCIoT)
CE
8-10 Oct
2015
Delhi, India
42
2015 IAPR Asian Conference on Pattern Recognition
(ACPR)
CIS
3-6 Nov
2015
Kuala Lumpur
43
2015 Innovation & Commercialization of Medical Electronic
Technology Conference (ICMET)
WIE
30 Nov - 1
Dec 2015
Kuala Lumpur
44
2015 3rd International Conference on Artificial Intelligence,
Modelling & Simulation (AIMS)
Section
2-4 Dec
2015
Kota Kinabalu
45
2015 Malaysian Software Engineering Conference (MySEC)
C
16-17 Dec
2015
Serdang
A.1.2.3 Dr Zuhaina Zakaria and Dr Mohammad Faizal as Chair and Vice Chair respectively
attended the 2015 IEEE Region 10 meeting which held in Dhaka, Bangladesh from 7th –
8th March 2015.
A.1.2.4 Dr Zuhaina Zakaria, Dr Norliza Mohd Noor, Dr Lee Yoot Khuan and Esther Ling were
invited as speakers for the WIE Leadership Summit in Chennai, 10 – 12 September
2015. Their travel expenses were supported by the Malaysia Convention Bureau
(MyCEB).
A.2:
Financial Report
As given in Treasurer’s report
23
IEEE Malaysia Section 26th Annual General Meeting
January 30, 2016
PART B - ORGANIZATIONAL ACTIVITIES
B.1 Membership Development Activities
B.1.1: The objectives of the Membership Development Committee (MDC) of IEEE Malaysia are
as follows:
- To promote qualified Members to Senior Members
- To increase the number of professional and student members within Malaysia Section
- To retain as many members as possible
B.1.2: Figure B.1 presented the trends of total active IEEE members in Malaysia from 2008
until 2015. As shown in the figure, the total number of active members as of 31st
December 2015 is 3479. In general, the number of active members for IEEE Malaysia in
2015 decreased by 3.54% as compared to 2014.
The highest percentage of grades is Member followed by Graduate, Student and Senior as
shown in Figure B.2. The decrement in the number of active member was contributed
from decreased number of active members in all grades (except Affiliate and senior) as
depicted in Figure B.3.
4000
3607
3479
3280
3500
2880
3000
2052
2500
1663
2464
1975
2000
1500
1000
500
0
2008
2009
2010
2011
2012
2013
2014
Figure B.1: Total Number of IEEE Malaysia Active Members (2008-2015)
24
2015
IEEE Malaysia Section 26th Annual General Meeting
10%
0%
0%
1%
2%
January 30, 2016
12%
15%
60%
Affiliate Member
Graduate Member
Associate
Member
Student Member
Senior Member
Figure B.2: IEEE Malaysia Active Members by Grade (2015)
Associate
2011
Affiliate
Member
53
Graduate
Member
364
Member
89
Student
Member
276
Life
Member
3
Fellow
1535
Senior
Member
143
2012
47
83
258
489
1820
180
2
1
2013
44
68
293
598
2026
247
3
1
2014
15
2015
43
58
447
685
2105
291
5
1
49
411
552
2073
345
5
1
Figure B.3: IEEE Malaysia Active Members by Grade (2011-2015)
25
1
IEEE Malaysia Section 26th Annual General Meeting
January 30, 2016
B.1.3: The number of members according to the technical societies in 2015 compared to the last
four years is as shown in Table B.1:
Table B.1: Number of members in the Technical Societies (2011-2015)
Code
2011
2012
2013
2014
2015
Aerospace and Electronic Systems
11
11
31
28
24
AP003
Antennas and Propagation
53
60
105
119
126
BT002
Broadcast Technology
5
6
18
19
17
AES010
C016
Society
Computer
262
256
503
536
482
CAS004
Circuits and Systems
75
84
187
202
213
CE008
Consumer Electronics
13
19
51
57
85
CIS011
Computational Intelligence
53
63
123
157
191
COM019
Communications
Components, Packaging and
Manufacturing
388
363
1142
1236
1019
44
40
86
88
69
CS023
Control Systems
66
70
125
133
138
DEI032
Dielectric and Electrical Insulation
20
19
36
39
38
Education
43
42
88
92
103
88
88
138
149
145
EMB018
Electron Devices
Engineering in Medicine and
Biology
56
75
143
146
168
EMC027
Electromagnetic Compatibility
21
25
38
41
40
GRS029
Geoscience and Remote Sensing
21
37
54
51
63
IA034
Industry Applications
35
32
75
108
129
IE013
Industrial Electronics
46
53
104
102
109
IM009
Instrumentation and Measurement
27
35
123
95
95
IT012
Information Theory
6
5
28
26
27
ITS038
Intelligent Transportation
3
3
18
10
9
MAG033
Magnetic Society
14
12
24
22
25
MTT017
Microwave Theory and Techniques
65
63
102
108
106
NPS005
Nuclear Plasma Science
-
3
8
9
9
OE022
Oceanic Engineering
19
12
19
23
24
PC026
Professional Communication
5
5
13
12
14
PE031
Power and Energy Society
141
137
220
266
284
PEL035
Power Electronics
67
56
82
85
91
PHO036
Photonics Society
50
47
76
84
85
PSE043
Product Safety Engineering
3
1
6
7
5
RA024
Robotics and Automation
79
108
152
155
161
CPMT021
E025
ED015
26
IEEE Malaysia Section 26th Annual General Meeting
Code
Society
January 30, 2016
2011
2012
2013
2014
2015
RL007
Reliability
13
10
30
31
28
SIT030
Social Implications of Technology
9
10
27
28
25
Systems, Man and Cybernetics
42
35
75
81
88
SP001
Signal Processing
86
100
184
182
263
SSC37
29
31
67
65
61
TEM014
Solid-State Circuits
Technology & Engineering
Management
9
26
UFF020
Ultrasonics, Ferroelectric
5
5
11
11
10
VT006
Vehicular Technology
19
15
46
49
51
WIE050
Women in Engineering
141
108
147
139
160
SMC028
No Information
B.1.4: Social Meetings and Membership Drives were carried out by Chapters at various
institutions/organizations through various ways such as promoting IEEE Membership
during conferences and workshops amongst others.
B.2 Chapter Activities
B.2.1: There are four joint chapters, twenty chapters, and two affinity groups under IEEE
Malaysia Section. The technical chapter and affinity group chairs are as shown in Appendix.
B.2.2: Most of the chapters were active and the less active chapters have been supervised by
Membership /Chapter Development portfolio.
B.2.3: Table B.2 summarised the activities for each chapter based on five main categories.
AP03/MTT17/EMC27
C16
CAS04
CE08
COM19/VT06
CPMT21
CS23
CIS11
E25
ED15
EMB18
7
7
16
17
43
7
5
1
4
16
17
27
1
9
1
1
3
0
5
2
1
1
2
2
5
14
11
28
2
19
6
7
17
5
6
1
1
16
34
5
0
0
0
5
0
Non-technical
Professionals
Technical
Conferences
Adm. meeting
Table B.2: Activities for each chapter (2015)
2
2
6
5
16
1
15
0
0
2
1
Total
18
24
38
50
124
15
44
9
12
41
25
IE13/IA34
YP
GRS29
IM09
PEL35
ED15/MTT17/SSC37 (PENANG)
PE31
PHO36
RA24
SMC28
SP01
WIE
TM14
DEI32
OE22
3
7
1
11
10
0
8
9
3
4
5
3
4
1
2
0
1
3
2
0
0
0
1
1
3
2
1
0
0
1
10
4
2
4
2
14
8
6
0
33
1
1
1
3
1
5
0
17
0
0
3
6
1
0
6
0
2
0
3
Non-technical
January 30, 2016
Professionals
Technical
Conferences
Adm. meeting
IEEE Malaysia Section 26th Annual General Meeting
3
1
1
0
1
11
2
2
0
15
1
0
0
5
Total
5
25
7
34
16
3
36
25
13
5
62
7
8
2
13
(i) For details of each item, please refer to the chapter annual report in the respective chapter AGM.
(ii) The figures above are based on the L31 reported statistics from https://meetings.vtools.ieee.org/main as
of 11th January 2016.
B.3 Professional and Continuing Education Activities
B.3.1 Professional Activities /Industrial Relation
B.3.1.1
IEEE Malaysia members contributed professionally at the national level this past year.
Mahamod Ismail and Hafizal Mohamad continue to serve on the Technical Advisory
Committee at the Multimedia and Communication Commission (MMCC). Franklin
Joseph serves as the Vice Chair of the Sectorial Training Committee (STC) under the
Human Resource Development Department for the electrical, electronics and
machinery sub-sector. The STC is tasked to develop a common national standard of
skill sets industry-wide.
B.3.1.2
The proposed efforts for a joint award with Institute of Engineers Malaysia (IEM) with
the purpose of recognizing and complimenting the efforts of young engineers and
scientist in Malaysia who contributes to the betterment of humanity are ongoing.
28
IEEE Malaysia Section 26th Annual General Meeting
January 30, 2016
B.3.2 Educational Activities
B.3.2.1
IEEE Malaysia Section Leadership Camp for Chapter Leaders (Part I) was held with
the aim to enhance leadership training and share experiences with new Chapter Chairs,
Secretaries and Treasurers for running of the Chapters. This was held on the 14th
March 2015, Bluewave Hotel, Shah Alam, Malaysia. The speakers were Dr Norliza
Mohd Noor, Dr Zuhaina Zakaria, Dr Rozita Jailani, Christopher Chew and Dr Syed
Abdul Rahman Syed Abu Bakar.
B.3.2.2. IEEE Malaysia Section Leadership Camp for Chapter Leaders (Part II) was held at the
2nd Chapter Chairs Meeting, 15th August 2015, Intekma Resort & Convention Centre,
Shah Alam, Malaysia. This time, the training was targeted at Education Activities,
Chapter Account and Amendment to Constitution. The speakers were Dr Zuhaina
Zakaria, Christopher Chew, Franklin Joseph and Dr Lee Yoot Khuan.
B.3.2.3
Promoting Education Activities has also been conducted for Student Leaders by Dr
Lee Yoot Khuan, during 2015 IEEE Malaysia Section Leadership Camp for Student
Leaders, 22nd August 2015, Universiti Kebangsaan Malaysia, and for all IEEE
Student Members at the 2015 IEEE Malaysia Student Congress, 7th November 2015
in Universiti Putra Malaysia.
B.3.2.4
IEEE Malaysia Section has garnered 8 out of the 17 proposals being approved for
2015 R10 EAB Support Fund, Asia Pacific region. The total grant stood at USD2450,
with projects falls into the Education Outreach (6) and Professional Activity (2)
category. Proposals from Malaysia totalled at 13, which makes a remarkable success
rate of 62%. This showed success of the Malaysia Section in raising awareness of the
members of Education Activities.
B.4 Students Activities
B.4.1:
With one new student branches formed in 2015, there are now 20 Student Branches
(SB) under IEEE Malaysia Section. The newly formed SB is Nilai University. There
are now 5 Student Branch Chapters: i) Curtin EMBS Student Chapter, ii) Asia Pacific
Univ of Tech and Innovation Communications Society Student Chapter in the
Malaysia Section, iii) INTI International University Computer Society Student
Chapter, iv) UiTM PES Student Chapter. The newly formed student branch chapter in
2015 is UTM PES Student Chapter.
29
IEEE Malaysia Section 26th Annual General Meeting
B.4.2:
No
1
The name of Counsellors and Chairs for IEEE Student Branches as of 31 December
2015 is listed below:
University/Institution Name
Year
Formed
Universiti Teknologi Malaysia
(UTM)
Universiti Teknologi Mara
(UiTM)
Universiti Putra Malaysia (UPM)
Universiti Kebangsaan Malaysia
(UKM)
Universiti Teknologi Petronas
(UTP)
Universiti Islam Antarabangsa
Malaysia (UIAM)
Universiti Malaysia Sabah
(UMS)
Universiti Multimedia (MMU)
1999
Monash University- Sunway
Campus
10 Universiti Tunku Abdul Rahman
(UTAR)
11 Universiti Malaya (UM)
12 Universiti Sains Malaysia (USM)
2007
13 Universiti Tenaga Nasional
(Uniten)
14 Curtin University Sarawak
2010
15 University of Nottingham
Malaysia Campus
16 Universiti Selangor (UniSel)
2013
17 Universiti Utara Malaysia
18 Asia Pacific Univ of Tech and
Innovation
19 INTI International University
2013
2014
20 Nilai University
2015
2
3
4
5
6
7
8
January 30, 2016
9
Counselor
Counselor's Email
2000
Mohamad Kamal A mkamal@fke.utm.my
Rahim
Rozita Jailani
rozita@ieee.org
2001
2001
Noor Ain Kamsani nkamsani@upm.edu.my
Mahamod Ismail mahamod@eng.ukm.my
2005
M Zuki B Yusoff
2006
Musse Mohamud
Ahmed
Lim Pei Yi
2007
2007
2009
2009
2009
2011
2013
2014
mzuki_yusoff@petronas.com.
my
mussemoh@gmail.com
lpy@ums.edu.my
Mohamad Yusoff
Alias
Madhavan
Shanmugavel
Chong Yu Zheng
yusoff@mmu.edu.my
Fatimah Ibrahim
Rosmiwati Mohd
Mokhtar
Yasmin H Md
Thayoob
Garenth Lim King
Hann
Chilukuri Venkata
Mahendra
Mohamed Khan
Aftab Ahamed
Khan
Adib Habbal
Meisam Eslahi
fatimah@um.edu.my
rosmiwati@gmail.com
madhavan.shanmugavel@mo
nash.edu
chongyz@utar.edu.my
yasmin@uniten.edu.my
glkhann@curtin.edu.my
Mahendra.Chilukuri@notting
ham.edu.my
khan@unisel.edu.my
adib@ieee.org
eslahi.meisam@gmail.com
Ayyoub Akbariayyoub@ieee.org
Moghanjoughi
Abbas Mehdizadeh mehdiizadeh@ieee.org
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IEEE Malaysia Section 26th Annual General Meeting
January 30, 2016
B.4.3: Student Activities
B.4.3.1 IEEE Malaysia sends 2 Section Student Representatives to IEEE Region 10
Student/Gold/WIE Congress, Colombo, Sri Lanka from July 9 – 12, 2015. The R10
Congress provides a platform for R10 students to network among fellow students’
volunteers in the region and at the same time explore and discuss knowledge, skills and
ideas surrounding emerging technologies. IEEE Malaysia section is represented by
i.
Simon Yeoh , Section Student Representative 1 (Undergraduate student from
Universiti Sains Malaysia, Penang)
Hussain Falih Mahdi, Section Student Representative 2 (Postgraduate Student
from Universiti Kebangsaan Malaysia, Bangi)
ii.
B.4.3.2 2015 Leadership Camp for IEEE Student Branch was hosted by UKM Student Branch.
It was held at the Senate Hall, Chancellery, Universiti Kebangsaan Malaysia on 22
August 2015. The aim of the camp is to provide information on the roles of student
branch as well as sharing experiences between student branches. Over 48
representatives from 11 student branches in Malaysia Section attended the camp and
shared their experiences in promoting IEEE and organizing activities in their respective
student branch. Total expenditure paid by IEEE Malaysia Section: RM4,360.52.
B.4.3.3 The 2015 IEEE Malaysia Student Congress was hosted by UPM Student Branch. The
Congress was held at the Faculty of Engineering, Universiti Putra Malaysia on the 7th
November 2015 and participated by 134 IEEE Student/Postgraduate Members. Among
the sessions are IEEE Talk by IEEE Malaysia representative, student leaders, IEEE
Final Year Undergraduate Project Exhibition and award ceremony. Total expenditure
paid by IEEE Malaysia Section: RM6,330.94.
B.4.3.4 2015 IEEE Final Year Project (FYP) Competition was held between June-July 2015
This year is the 2nd edition which is initially initiated in 2014. The aim of the event is to
provide opportunity for final year undergraduate students to showcase their research and
development. This activity that has been successfully conducted with the cooperation
between Malaysia Section and 13 IEEE Chapters. The activity is divided into two parts;
i) FYP online Submission ii) FYP exhibitions. IEEE Malaysia Section has conducted
online Final Year Project Competition in which students were requested to submit a
softcopy of their A1 poster and short video explaining their final year project. They can
submit their Final Year Project in one out of 13 tracks as shown in Table B.4 below.
No.
Track
1.
Power and Energy
2.
3.
4.
Telecommunication
Electronics
Control & Systems
Sponsor
IEEE Power & Energy Society (PES)
Chapter
IEEE Comsoc/VTS Chapter
IEEE CAS Chapter
IEEE CSS Chapter
31
IEEE Malaysia Section 26th Annual General Meeting
No.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Track
January 30, 2016
Sponsor
Signal and Image Processing and
Analysis
Robotics and Automation
Photonics Technologies
Micro and Nano Devices
Geoscience and Remote Sensing
Computational Intelligence
Microwave Theory and
Technique / Antenna
Propagation / Electromagnetic
Compatibility
Under Water Systems and Under
Water Robotics
Biomedical Engineering
IEEE SPSoc Chapter
IEEE RAS Chapter
IEEE Photonics Society chapter
IEEE Electron Devices Malaysia Chapter
IEEE GRSS
IEEE CIS Chapter
IEEE AP/MTT/EMC Joint Chapter
IEEE OES Chapter
IEEE EMBS Chapter
The winners for each track received 1st Prize: RM300, 2nd Prize: RM200, 3rd Prize:
RM100 (sponsored by Technical Chapters in Malaysia) as well as plaque and certificate
from IEEE Malaysia Section. The winners from all tracks were then requested to
showcase their project’s A1 poster during IEEE Malaysia Student Congress 2015 and at
the same time, receiving the prize and certificate from IEEE Malaysia Section/IEEE
Chapters. Total expenditure paid by IEEE Malaysia Section: RM3,363.42. Prize money
sponsored by chapters: RM 6,700.00
B.4.3.5 The IEEEXtreme Global Programming Competition is a global challenge in which
teams of IEEE Student members compete in a 24-hour time span against each other to
solve a set of programming problems. The 2015 edition took place on 24 October 2015.
114 students (38 teams) from various universities in Malaysia took part in the
competition i.e. Curtin University-Sarawak (10 teams), IIUM (1 team), UKM(1 team),
MMU(1 team), Nilai University (3 teams), UTP (3 teams), UPM (4 teams), Swinburne
University Of Technology (3 teams), University of Nottingham - Malaysia Campus (1
team) and USM (11 teams). IEEE Malaysia sponsored food and beverage for each team
for the 24 hour competition. Total expenditure paid by IEEE Malaysia Section: RM
2,850.00
B.4.3.5 The 2015 IEEE Student Conference on Research and Development (IEEE-SCORED
2015) was hosted by Asia Pacific University (APU) IEEE Student Branch and coorganized by IEEE Malaysia Section. The conference was held at Berjaya Times Square
Hotel, Kuala Lumpur, Malaysia between 13-14 December 2015. The conference has
attracted more than 200 papers submission from locals and overseas. 145 papers were
accepted and presented.
32
IEEE Malaysia Section 26th Annual General Meeting
January 30, 2016
B.4.4 Student Representatives:
Section Student Representative (SSR) is the communication medium between IEEE
student members and IEEE Malaysia Section as well as helping the section in planning
and making suggestions to sections regarding student activities. The elected SSR for
2015 were:


SSR 1 (undergraduate): Simon Yeoh, USM
SSR 2 (postgraduate): Hussain Falih Mahdi, UKM
B.4.5: Award/Recognition
B.4.5.1 Award from IEEE Region 10
 USM Student branch won the First Prize for 2015 IEEE Region 10 Website Contest.
Their winning website: http://usmieeesb.eng.usm.my
 Student branch counselor Lim King Hann of Curtin University Sarawak has been
elected as one of the recipient for IEEE Region 10 Outstanding Branch Counselor
and Branch Chapter Advisor Award for 2015.
 USM Student Branch won the Silver prize for 2015 IEEE Region 10 Darrel Chong
Student Activity Award
 Curtin University Sarawak won the First Prize of 2015 IEEE Region 10 Exemplary
Student Branch Award
B.4.5.2 IEEE Malaysia Outstanding Student Branch Award is an annual award given to the
student branch that is judged to provide the greatest overall contribution and service to
its members. The awards are given during IEEE Dinner in January. During 2015 IEEE
Dinner, the winners are;
 Large* Student Branch Category
o 1st Prize: Universiti Kebangsaan Malaysia (UKM)
o 2nd Prize: Universiti Sains Malaysia (USM) & Curtin University Sarawak
o 3rd Prize: Universiti Utara Malaysia (UUM) & Universiti Putra Malaysia
(UPM)

Small* Student Branch Category
o Universiti Tenaga Nasional (Uniten)
*Large Student Branch: has 50 and more IEEE student & postgraduate student member, Small Student
Branch: has less than 50 IEEE student & postgraduate student membership (membership must be
active/paid of the calendar year)
B.4.5.3 IEEE Malaysia Student Leadership Award is initiated in 2015 to recognize outstanding
IEEE student leaders who significantly enhance learning inside and outside the
university. The award is given during 2015 IEEE Malaysia student branch leadership
camp on 22 August 2015. The 2015 recipients are:
33
IEEE Malaysia Section 26th Annual General Meeting


Outstanding IEEE Malaysia Student Leadership Award
o Hussain Falih Mahdi- UKM SB
Merit Award
o Ali Najah Kadhim- UKM SB
o Gorakanage Ashen Indimal Gomes- UPM SB
o Yeoh Hong Boon- USM SB
o Basil Andy Lease- Curtin Sarawak SB
o Esther Kueh- Curtin Sarawak SB
o Yasir Amer- Uniten SB
o Jason Ha Heng Teck- Curtin Sarawak SB
o Nur Izatul Saipul Bahari- UPM SB
o Tan Ting Feng- USM SB
B.4.5.4 International Appointment
 IEEE Region 10 Students Activities Committee:
o Hussain Falih Mahdi, UKM SB

IEEE Xtreme Programming 9.0 Region 10 Coordinator:
o Simon Yeoh Hong Boon, USM SB

IEEE Xtreme 9.0 Competition Ambassadors (2015):
o Lilian Ung, Curtin Sarawak SB
o Hussain Madhdi, UKM SB
o Ng Ping Jian, USM SB

IEEE Day Ambassador
o Hussain Falih Mahdi, UKM SB
o Ali Najah Al-Shamani, UKM SB
o Ibrahim Anwar Ahmad
34
January 30, 2016
IEEE Malaysia Section 26th Annual General Meeting
January 30, 2016
B.4.6: Student Branch Activities
Each IEEE Student Branch has completed a number of activities for the year 2015. The
summary of activities is listed below;
Professional
Membership
Social
Others
1 Universiti Teknologi Malaysia (UTM)
2 Universiti Teknologi Mara (UiTM)
3 Universiti Putra Malaysia (UPM)
4 Universiti Kebangsaan Malaysia (UKM)
5 Universiti Teknologi Petronas (UTP)
6 Universiti Islam Antarabangsa Malaysia (UIAM)
7 Universiti Malaysia Sabah (UMS)
8 Universiti Multimedia (MMU)
9 Monash University- Sunway Campus
10 Universiti Tunku Abdul Rahman (UTAR)
11 Universiti Malaya (UM)
12 Universiti Sains Malaysia (USM)
13 Universiti Tenaga Nasional (Uniten)
14 Curtin University Sarawak
15 University of Nottingham Malaysia Campus
16 Universiti Selangor (UniSel)
17 Universiti Utara Malaysia
18 Asia Pacific Univ of Tech and Innovation
19 INTI International University
20 Nilai University
Educational
University/Institution Name
Technical
No
Administrativ
e Meeting
Number of Activities conducted for 2015
2
10
6
27
2
18
30
12
3
10
3
3
3
3
3
28
2
5
1
4
9
7
2
4
-
1
-
1
-
-
8
10
12
3
0
1
1
1
2
5
2
10
7
4
4
3
5
1
3
28
3
3
9
9
3
12
4
10
1
5
5
1
5
40
4
1
2
9
12
3
4
8
31
1
10
2
4
29
6
4
3
6
3
1
3
2
3
8
1
3
2
2
6
1
2
2
1
2
1
1
1
1
3
1
-
1
1
2
-
B.5 Affinity Group Activities
B.5.1 Young Professional (YP)
IEEE Malaysia Young Professional (IEEE Malaysia YP) has been pre-occupied with
interesting and well organized activities through the year 2015.
The Affinity Group has co-organized a number of technical, professional and educational
talks at various Institute of Higher Learnings (IHLs) in Malaysia. The members have also
been actively promoting IEEE via five different membership development programs
targeting at the future young professionals and engineers. Together with other IEEE
society, IEEE Malaysia YP has also involved in Final Year Project moderation at three
different universities, namely UPM, UKM, and UTHM. In addition, two student visits to
35
IEEE Malaysia Section 26th Annual General Meeting
January 30, 2016
the industries have been organised, each at every half of the year, in order to provide
students with early exposures and realistic expectations from the actual work world.
Apart from that, during the fasting month of Ramadhan, IEEE Malaysia YP has
organized a charity event by visiting and celebrating young patients at Hospital Serdang,
Selangor. The Affinity Group have also took the initiative to be the main organizer for
IEEE Malaysia Bowling tournament which have brought together delegates from various
IEEE societies in Malaysia in a fun social sport event.
The members hope to ride on 2015 momentum and look forward to more exciting and
beneficial activities in the year 2016. One of the main events planned for 2016 is to be the
co-organizer for IEEE International Conference on Advances in Electrical, Electronics
and System Engineering (ICAEESE’2016) which will be held at the end of the year 2016
at Putrajaya, Malaysia. International rapport with IEEE Region 10 representatives is
formed by attendance to 2015 IEEE R10 SYW Congress in Sri Lanka and through this,
more global impact activities will be organized in the future.
B.5.2 Women in Engineering (WIE)
There were two major events that were successfully conducted by IEEE WIE, which are
the Hiking at Broga Hill and IEEE WIE Award and Essay Competition for High Schools.
The Hiking activity at Broga attracted non-WIE members. The IEEE WIE Award and
Essay Competition for High Schools were aimed at high school students. The theme of
the essay completion is on famous female scientists or engineers. A participant is
required to select a female scientist/ engineer that has inspired her. The project was
awarded the R10 fund.
B.6 Awards & Recognition Activities
B.6.1 Award constituted by the R10 - 2015 IEEE R10 Outstanding Individual Award for
Humanitarian Technology Activities (HTA)
This is a new R10 award introduced in 2015 to recognize professional members of IEEE
who have made an outstanding contribution to the society through their dedicated work in
supporting the livelihood of the people through humanitarian technologies. The 2015
award winner was presented to Dr Lee Yoot Khuan from Universiti Teknologi MARA.
B.6.2. 2015 Chapter Award from the Technical Society
Best Chapter Award : IEEE CSS Malaysia Chapter
Best Chapter Award : IEEE CAS Malaysia Chapter
Best Chapter Award : IEEE EMBS Malaysia Chapter
Best Chapter Award runner up: IEEE PES Malaysia Chapter
High Performance Chapter Program (HPCP): IEEE PES Malaysia Chapter
EDS Region 10 Chapter of the year: IEEE EDS Malaysia Chapter
36
IEEE Malaysia Section 26th Annual General Meeting
January 30, 2016
B.6.3 Award constituted by the section
2015 IEEE Malaysia Outstanding Volunteer/WIE/YP Award and Best Performing
Chapter Award is an annual award given to the IEEE members that are judged to provide
the greatest overall contribution and service to IEEE. The awards are given during IEEE
Dinner on 30th January 2016 at Pullman hotel Bangsar. The winners are;




Outstanding Chapter Award – PES
Best Performing Student Branch Award – USM
Outstanding Volunteer Award – P. Susthita Menon
Outstanding Student Volunteer Award – Hussain Fatih
Best Performing Chapter Award and WIE/YP/Individual Volunteer Award for 2015 to be
announced during the annual dinner held on the 30th January 2016 at Pullman Hotel
Bangsar.
B.7 Communication Activities (Newsletter, Home Page, E-mail etc.)
B.7.1 Home Page
IEEE Malaysia Section’s homepage was given a facelift to align with that of R10. The
website, http://www.ieeemy.org is being improved for easy navigation and userfriendliness. There are nine tabs: Home - Besides the general information, contains
upcoming events and the latest posts; Events & Activities; Chapters - 15 with links to
respective websites; IEEE Students - 19 student branches yet to be linked to their
respective websites; Executive Committee; Membership - key values of IEEE
membership; Organizing Conference - IEEE Malaysia Conference Procedure for Chapter
Chairs; and Contact.
IEEE Malaysia Section's homepage has been updated with 231 new contents including
announcement, events and activities. Through 1 Jan 2015 to 31st December 2015, the
website has been visited 21,902 times. The most visitors are from Malaysia (64.46%) and
followed by India (6.77%), USA (3.63%), Indonesia (1.7%), Japan (1.31%), Singapore
(1.23%) and etc. The source of website visitors are from search engine (57.68%), direct
(32.57%), refferal (7.59%) and social media (2.14%).
The section also provides hosting for 11 chapters and student branches. 9 conferences
website also utilizing section hosting. Total bandwidth usage for all website hosting is
310.15 Gig. The section hosting also has been upgraded in May 2015 to higher hosting
plan to meet the demand.
37
IEEE Malaysia Section 26th Annual General Meeting
January 30, 2016
B.7.2 Facebook
IEEE Malaysia Section’s Facebook page is another channel for section intent to reach the
audience. From Jan to Dec 2015, total new likes is 1,588. Total post is 127 new posting
that includes announcement, events and activities. All 2015 post have total reach 29522
and has been engaged by 3022 users.
B.7.3 Newsletter
Quarterly newsletter functions as a touch-base with the activities of section, student
branches and chapters primarily for the awareness of all members in the Malaysia section.
The newsletter reflected news that was either covered first-hand by the editor or
contributory news from the chapter representatives and student counselors. The quarterly
newsletter can be downloaded from http://www.ieeemy.org (tab Events & Activities,
Navigation Panel - Newsletter). Members were also informed of the quarterly newsletter
through IEEEMY@listserv.ieee.org
B.7.4 Articles to R10 Quarterly Newsletter
The following Section activities have been reported in The IEEE Region 10 Newsletter
(http://www.ieeer10.org/newsletter).



Malaysia section hosts the annual appreciation award night (page 2, March 2015)
IEEE Malaysia volunteersfor flood relief mission (page 4, March 2015).
IEEE Malaysia WIE Affinity Group awarded best projects at UNITEN and UTP and
social awareness activities (page 6, June 2014)
B.7.5 30th Anniversary Commemorative Publication
IEEE Malaysia Section is publishing a special 30th Anniversary Commemorative
Publication this year. Data compiled include the historical data on Malaysia section,
specifically on the leadership portfolios and achievements. Data collected are from three
main sources.



IEEE Asia Pacific database.
The individual section chairs—past and current.
Various annual reports available in the archive and on the web.
The publication also features the 25 active technical chapters in Malaysia. Each chapter
history is compiled and edited by an appointed associate editor. This special publication
will be made available in softcopy form (PDF) to all members.
38
IEEE Malaysia Section 26th Annual General Meeting
January 30, 2016
B.7.6 Communication Points
The following are key communication points with their respective group.
Chapter Chairs: chapterchairs@ieeemy.org
Executive Committee: excomm@ieeemy.org
Members: IEEEMY@listserv.ieee.org and ieeemy@googlegroups.com
PART C - OTHERS
C.1
Special Events
a) IEEE Universiti Kebangsaan Malaysia Students branch and IEEE Malaysia
Communications & Vehicular Technology Joint Chapter celebrate IEEE Day with
poor kids at Pangsapuri Seri Mawar.Jalan Seri Putra 4 Bandar Seri Putra 43000
Kajang Selangor.
b) IEEE UKM Student Branch, have been sending volunteers to clean and replenish the
Limau Kasturi National School at Gua Musang, Kelantan which affected most by the
current floods in Kelantan last year. A small library and a computer lab have been
established by UKM sponsorship at this school to support the children and student for
the continuation of the learning process.
C.2
Relationship with National Societies
The Section has good relations with national professional bodies or societies. Several
conferences organized by the Section were either co-organized with these bodies or
participated by their members. IEEE Malaysia Section and the Institute of Engineers
Malaysia (IEM) has already agreed on a joint awards IEEE-IEM to recognized
individuals and corporations’ contribution for the betterment of the engineering
community.
C.3.
Collaboration with other IEEE Sections
There is no collaboration with other IEEE Sections in 2015.
C.4
Support extended to Sub-sections & Society Chapters within the Section
IEEE Malaysia Section conducts 5 meetings in a year with the Section Executive
Committee and twice a year with Chapter Chairs. During the meeting with chapter chairs
at the beginning of the year, all chapters are required to present their plans and financial
standing. At the second half of the year, chapters are required to report their activities.
39
IEEE Malaysia Section 26th Annual General Meeting
January 30, 2016
Section will distribute grant of amount RM1000 to all chapters, which will be disbursed
RM500 each in two installments. All Student Branches will also receive financial
incentives from section.
C.5
Best Practices of your Section (which you would like to share with other Sections for
the benefits of members)
Each year, IEEE Malaysia organized a leadership camp for new chapter chairs,
secretaries and treasurers. In this camp, the volunteers were given training on
section
management, vtools, SAMIEEE and other key information to assist them in organizing
their activities.
C.6
Problems anticipated and suggestions for solutions, if any
The decrease in membership especially members needs to be addressed more
aggressively by all concerned. All chapters also need to be more pro-active in attracting
members by increasing their presence through organizing more high-impact activities.
PART D - GOALS AND PLANS
D.1
Continuation of project/activity in progress and their implementation
plans
The Section will continue to support all activities that already in the pipeline from the
previous years. The Section will monitor the activities to ensure that the implementation
of all activity is according to the IEEE By-laws and benefits the members. At the same
time the Section will continue with activities that will nurture the IEEE Malaysia Student
Branch so that they remain active and relevant to their community. Section will
encourage more participation from Student Branches in embarking community work and
social responsibility especially to the underserved community.
D.2
Goals and Future Plans
The IEEE Malaysia Section goal is to be the leader of technical society for electrical and
electronic engineers in the country. We hope to increase the visibility of IEEE among the
public and to enhance benefits to members by providing members with access to high
quality technical information through lectures, short courses, workshops and conferences.
We are also putting more efforts in promoting community services Malaysian-wide by
increasing cooperation with the industry and society at large. Section has embarked on
IEEE SIGHT project with the underserved community in the local area, and will continue
40
IEEE Malaysia Section 26th Annual General Meeting
January 30, 2016
to do so and expand the effort to the regional area.
The Section also plans to attract more members and upgrade the membership status of its
members. Efforts to increase student members and student branches will be carried out
more actively.
D.3
Any innovative ideas to make IEEE more creative and value added for sustaining
the membership retention and recruitment goals.
Sharing stories in social media on why an individu joined IEEE such as #IEEEMyStory could
attract new members in knowing more about IEEE.
Prepared by
Approved by
Rozita Jailani
Hon Secretary
IEEE Malaysia Section 2015
Zuhaina Zakaria
Chair
IEEE Malaysia Section 2015
41
IEEE Malaysia Section 26th Annual General Meeting
January 30, 2016
Financial Report for Year Ended 31st December 2015
IEEE MALAYSIA SECTION INCOME & EXPENSE STATEMENT for year ended 31st December 2015
INCOME
RM
1
IEEE membership rebates
73,889.32
2
IEEE Support grants
33,309.14
3
Grant from other sources
4
Income from Sponsorship - (eg. joint conferences & seminars)
5
Income from Chapters - (eg. joint conferences & seminars)
6
7
Income from Others - (joint conferences & seminars)
Income from conferences & seminars
8
Income from other activities/sources
9
Annual dinner (2015)
6,000.00
10
Misc income
5,094.45
0.00
6,371.47
38,454.86
0.00
0.00
18,477.71
Total =
181,596.95
EXPENSES
1
Grant to Chapters
17,500.00
2
3
Conference surplus to Chapters
Conference surplus to Others
4
Conference & congress expenses
12,287.79
5
Other activity expenses
29,657.98
6
Annual dinner expenses (2015)
6,175.00
7
ExCom meeting expenses
9,872.95
0.00
0.00
42
IEEE Malaysia Section 26th Annual General Meeting
January 30, 2016
8
Administration expenses
9,346.08
9
AGM expenses (2015)
49,643.05
10
Activity support expenses
40,192.26
11
Donations and social outreach
12
Misc Expenses
5,417.65
12,435.12
Total =
192,527.88
Surplus/(Deficit)
(10,930.93)
IEEE MALAYSIA SECTION BALANCE SHEET @ 31st December 2015
ASSET
Note Ref.:
RM
Non-Current Assets
1
2
Property, plant and equipment
Investment
0.00
0.00
Total Non-Current Assets
0.00
Current Assets
3
a
b
Bank balance
MBB Shah Alam closing balance (31Dec15)
MBB KL Main closing balance (31Dec15)
4
5
6
7
8
Fixed deposit
Cash in hand (31Dec15)
Stocks
Receivables - (grant from IEEE)
Receivables from Sponsorship - Conference
income
9
Receivables from Chapters - Conference
income
10
Receivables from Chapters - Other income
43
54,786.04
158.53
0.00
0.00
0.00
0.00
0.00
A 5a
10,148.60
A 8(a-d)
17,201.26
IEEE Malaysia Section 26th Annual General Meeting
11
12
January 30, 2016
Receivables from Others - conference income
Receivables from Others - other income
0.00
0.00
Total Current Assets
82,294.43
TOTAL ASSETS
82,294.43
Represented by :
1
a
b
c
d
Accumulated surplus
MBB Shah Alam Opening bank balance (1 Jan
2015)
MBB KL Main Opening bank balance (1 Jan
2015)
Opening cash (1 Jan 2015)
Surplus/(Deficit) - 31Dec2015
82,420.67
10,670.69
14.00
-10,930.93
Total accumulated surplus
82,174.43
LIABILITIES
2
a
3
a
Long Term Liabilities
Hire purchase payables
0.00
Total Long term Liabilities
0.00
c
d
Current Liabilities
Payables - conference expenses
Payables to 3rd parties - share of conference
income
Payables to Chapters - share of conference
income
Payables to 3rd parties - others
e
Payables to Chapters - others
f
g
Payables - conference support expenses
Payables - others
b
0.00
0.00
0.00
0.00
B 12a
120.00
Total Current Liabilities
120.00
Total Liabilities
120.00
44
IEEE Malaysia Section 26th Annual General Meeting
January 30, 2016
TOTAL ACCUMULATED SURPPLUS AND
LIABILITIES
82,294.43
This financial statement was duly signed by:
Zuhaina Zakaria (Chair)
Christopher Chew (Hon. Treasurer)
Dennis M Wong (Auditor 1)
M. Zain Abdullah (Auditor 2)
NOTES TO FINANCIAL STATEMENTS
B
EXPENSES
1
Grant to Chapters
IM
PES
COMSOC/VTS
CPMT
SP
CASS
PELS
C
CSS
EDUSOC
EMBS
GOLD
RAS
CES
WIE
EDS
PHOTONIC
TEMS
CIS
RM
17,500.00
1,500.00
1,000.00
1,000.00
500.00
1,000.00
1,000.00
500.00
500.00
500.00
2,000.00
1,000.00
1,000.00
500.00
500.00
1,000.00
500.00
500.00
1,500.00
1,000.00
45
IEEE Malaysia Section 26th Annual General Meeting
UiTM SB
2
3
Conference surplus to Chapters
Conference surplus to Others
4
Conference & congress expenses
Student congress 2015
TENCON 2015
5
6
7
8
9
January 30, 2016
500.00
0.00
0.00
12,287.79
9,694.36
2,593.43
Other activity expenses
Leadership camp 2015 - travel expenses
Leadership camp 2015 - hotel expenses
Leadership camp 2015 - misc expenses
Chapter Chairs' meeting 2015 - travel expenses
Chapter Chairs' meeting 2015 - hotel expenses
FYP awards
MICC meeting - Kuching
R10 meeting - Dhaka, Bangladesh
FYP meeting
ICON Space opening - Langkawi
SM workshop expenses
Annual dinner expenses (2015)
F&B
Sound & music
Door gift
29,657.98
2,440.00
7,542.00
360.52
1,660.00
4,180.00
6,700.00
541.20
4,022.67
1,200.00
661.59
350.00
6,175.00
2,000.00
2,500.00
1,675.00
ExCom meeting expenses
F&B
Projector rental
Travel expenses
9,872.95
2,818.95
350.00
6,704.00
Administration expenses
Printing and paper
Postage
Accounting service
Secretarial servcie
Mail service
Webmaster allowance
Web hosting
Membership rebate
375.50
11.00
2,200.00
2,100.00
350.00
1,800.00
710.58
1,799.00
9,346.08
AGM expenses (2015)
Hotel facilities, F&B and dinner
49,643.05
40,418.00
46
IEEE Malaysia Section 26th Annual General Meeting
Door gifts
banner
10
11
12
a
b
c
d
e
January 30, 2016
9,000.00
225.05
Activity support expenses
R10 EA support - Lee YK
R10 EA support - Azrul
R10 WIE support - Rudzidatul
R10 EA support - Rosmiwati
R10 EA support - Adib
R10 EA support
R10 SYPW Congress - Yeoh HB
R10 SYPW Congress - Yeoh HB
R10 SYPW Congress - Hussain
R10 SYPW Congress - Esther Ling
R10 EA support - Curtin
R10 SYPW Congress - Lee YK
R10 SYPW Congress - Norhana
Xtreme student support
USM EPICS
40,192.26
1,769.00
1,769.00
1,673.50
1,769.00
1,415.20
1,061.40
1,084.11
1,375.93
2,513.90
2,007.14
377.30
1,100.00
1,556.78
2,850.00
17,870.00
Donations and social outreach
Flood donation - UKM SB
Flood donation - various
4,500.00
917.65
5,417.65
Misc Expenses
Rebate GST charge to TEMS (payable)
Gifts - 30th Anniv keychains
GST payment (3Q15) to Kastam
Bank charges
GST charges
120.00
3,350.00
8,794.38
167.50
3.24
12,435.12
Total =
192,527.88
Surplus/(Deficit)
(10,930.93)
47
IEEE Malaysia Section 26th Annual General Meeting
January 30, 2016
APPENDIX A
List of Joint Chapters/Societies/Affinity Groups
Name Joint Chapters/Societies/Affinity Groups
Antenna & Propagation (AP), Microwave Theory and
Techniques (MTT) and Electromagnetic Compatibility
(EMC)
Communication (ComSoc) and Vehicular Technology (VT)
Electron Devices (EDS), Microwave Theory and Techniques
(MTT) and Solid-State Circuits (SSCS), Penang
Industrial Applications (IA) and Industrial Electronics (IE)
Circuits and Systems (CAS)
Components, Packaging, and Manufacturing Technology
(CPMT)
Computer Society (CS)
Consumer Electronics (CE)
Control (CS)
Education (EduSoc)
Electron Devices (EDS)
Engineering in Medicine and Biology (EMBS)
Geoscience and Remote Sensing (GRS)
Instrumentation and Measurement (IM)
Photonic (PS)
Power and Energy Society (PES)
Power Electronics (PELS)
Robotic and Automation (RAS)
Signal Processing (SP)
System, Man and Cybernetics (SMC)
Technology Management Council (TMC)
Young Professional (YP)
IEEE Malaysia Women in Engineering (WIE)
Dielectric and Electrical Insulation (DEI)
Oceanic Engineering (OE)
48
Chapter Chair
Badrul Hisham Ahmad
Fazirulhisyam Hashim
Tun Zainal Azni Zulkifli
Nooritawati Md Tahir
Nurul Amziah Md Yunus
Siow Kim Shyong
Fakhrul Hazman Yusoff
Thinagaran Perumal
Mohd Nasir Taib
Juliana Johari
Badariah Bais
Wahidah Mansor
Koo Voon Chet
Kushairy Kadir
Ahmad Ashrif A Bakar
Zuhaina Zakaria
Nik Rumzi Nik Idris
Hanafiah Yussof
Syed Abdul Rahman Syed Abu
Bakar
Khairul Salleh Mohamed Sahari
Pei-Lee Teh
Aduwati Sali
Nur Emileen Abd Rashid
Yanuar Z. Arief
Mohd Rizal Arshad
IEEE Malaysia Section 26th Annual General Meeting
January 30, 2016
APPENDIX B
PROPOSAL FOR AMENDMENTS TO THE
IEEE MALAYSIA SECTION CONSTITUTION
PREAMBLE
Our constitution was accepted by the Registrar of Societies (RoS), Malaysia, in 1987. Since then, we
have made one amendment to the constitution in 2007. Since circumstances have changed from our
inception, and since IEEE requires that our constitution (or bylaws in IEEE jargon) should be updated
every 5 years or so, it is proposed that we review our constitution from time to time, starting with this one.
OBJECTIVES
The objectives of the amendment are, among other things, to align it with the bylaw recommended by
IEEE being a regional unit of the said organization, while maintaining the local requirement by the
Registrar of Societies, Malaysia.
JUSTIFICATIONS




To update some clauses to make it aligned with that of the IEEE,
To propose a biennial election process where office bearers hold office for 2 years,
To formalize the setting up of sub-sections, chapters and student branches,
To introduce a more streamlined naming convention in the management of finances.
FORMAT
The document is presented in 2 columns. The first column is the present constitution while the second
one is the proposed amendment wherever relevant. If there are no amendment proposed the associated
second column is left blank. If there are additional texts to be made to the present constitution, these are
highlighted in bold italics. If there are clauses that are proposed to be deleted, this will be indicated with
a strikethrough across the clauses concerned. The clauses that are affected with the amendments are
underlined.
RECOMMENDATIONS
Distinguished members are kindly requested to go through this proposal, make comments and
suggestion, and finally approve the proposed amendment
49
IEEE Malaysia Section 26th Annual General Meeting
January 30, 2016
INSTITUT JURUTERA ELEKTRIK DAN ELEKTRONIK,
CAWANGAN MALAYSIA
[THE INSTITUTE OF ELECTRICAL AND ELECTRONICS ENGINEERS, MALAYSIA SECTION]
ORIGINAL TEXT
1.
PROPOSED AMENDMENT
NAME
The organization shall be known as Institut Jurutera
Elektrik dan Elektronik Cawangan Malaysia [The
Institute of Electrical and Electronics Engineers,
Malaysia Section].
2. INTERPRETATION
In these rules unless there be something in the subject
of context inconsistent therewith :
“Section” means the Institut Jurutera Elektrik dan
Elektronik, Cawangan Malaysia [Institute of Electrical
and Electronics Engineers, Malaysia Section].
“IEEE” means the Institute of Electrical and Electronics
Engineers Inc, 445 Hoes Lane, Piscataway, New
Jersey, 08855 USA.
“Institute” means the IEEE.
“President” means the President of IEEE.
3.
PLACE OF BUSINESS
Its place of business shall be at Faculty of Engineering,
University Putra Malaysia, 43400 Serdang, Selangor
Darul Ehsan or at such other place to be determined by
the Section Executive Committee from time to time
subject to the approval of the Registrar of Societies
4.
PURPOSES
Its purposes are:
(a)
Scientific and educational, directed towards the
advancement of the theory and practice of electrical
engineering, electronics, radio and allied branches
of engineering and the related arts and sciences;
means to these ends include, but are not limited to,
the holding of meetings for the reading and
discussion of
professional papers, and the
publication and circulation of works of literature,
science and art pertaining thereto;
(b) Professional, directed towards the advancement of
the standing of the members of the professions it
50
Its place of business shall be at the Faculty of
Electrical
Engineering,
Universiti
Technology MARA (UiTM), 40450 Shah
Alam, Selangor or at such other place to be
determined by the Section Executive
Committee from time to time subject to the
approval of the Registrar of Societies
IEEE Malaysia Section 26th Annual General Meeting
January 30, 2016
serves; means to this end include, but are not
limited to, the conduct and publication of surveys
and reports on matters of professional concern to
the members of such profession, collaboration with
public bodies and with other societies for the benefit
of the engineering professions as a whole, and the
establishment of standards of qualification and
ethical conduct.
(c) In fulfilling these purposes, the Section
shall be divided into:
i.
Sub-Sections - to promote
networking and closer interaction.
ii. Chapters – to promote
professional development.
iii. Student branches – to promote
educational development.
5.
MEMBERSHIP
(a) The Section has its membership IEEE members
who are for the time being residing in Malaysia.
(b) The IEEE membership consists of the
following grades in descending order of
rank:
i. Honorary Member
ii. Fellow
iii. Senior Member
iv. Member
v. Associate
vi. Student
vii. Exchange
All admission and transfer between the
grades
is administered by IEEE in
accordance with the
By-Laws of IEEE.
Admission to membership in
IEEE in any
grade shall not be affected by the race,
religion, nationality or sex of the applicant.
The membership of different classes of as above
shall be registered with IEEE
Malaysia Section on
submission of the
prescribed application forms
(subject to
their status of current membership with
IEEE).
A person who is currently undergoing
studies
of training in the field of electrical
engineering is
eligible to become a
Student member of the IEEE. A
person who is normally a graduate in the field of
electrical engineering or areas related
to
it
and has shown adequate ability in a
professional
capacity as an engineer is
eligible to be a Member
of the IEEE. A person who is not a Student Member
and
who
has
not
adequately
met
the
requirements for the grade of
Member
of
51
(c) The IEEE membership consists of the
following grades in descending order of
rank:
viii. Honorary Member
ix. Fellow
x. Senior Member
xi. Member
xii. Graduate Student Member
xiii. Associate
xiv. Student
xv. Exchange
A Graduate Student member must carry at
least 50% of a normal full-time academic
program as a registered graduate student
in a regular course of study in IEEEdesignated fields. The total cumulative
period for a member to hold the Student
member grade and/or the Graduate Student
member grade is limited to eight years.
IEEE Malaysia Section 26th Annual General Meeting
IEEE may be eligible for
the
grade
of
Associate Member of IEEE.
Exchange members are members in good
standing of a technical or scientific society
recognized by IEEE Executive Committee for
Exchange Membership privileges
provided such
privileges are reciprocally
offered
to
IEEE
members the society
recognized.
An
exchange
member shall be for over a period not exceeding 3
years and shall have the rights and privileges of
members except the right to vote and hold office.
The grades of Senior Member, Fellow are higher
grades than Member of IEEE and
are eligible for
admission or transfer on
the basis of seniority
and peer
recommendation. Honorary Members
are persons of distinction elected to the position.
(d) All members of the grade of Member, Senior
Member, Fellow and Honorary Member are eligible
to vote and are termed voting members.
6. DUES AND FEES
The annual subscription payable to IEEE is as the
annual rate determined by IEEE subject to revision from
time to time.
7.
PROHIBITIONS
(a) Gambling of any kind whether for stakes or not, is
forbidden on the Section’s premises. The
introduction of materials for gambling or opium
smoking and of bad characters into premises is
prohibited.
(b) The funds of the Section shall not be used to pay
the fines of members who have been convicted in
court.
(c) The Section shall not attempt to restrict or in any
other manner interfere with trade or prices or
engage in any trade union activity as defined in any
written law relating to trade unions for the time
being in force in Malaysia.
(d) The Section shall not hold any lottery, whether
confined to its members or not, in the name of the
Section or its office-bearers, Section Executive
Committee or members.
52
January 30, 2016
Graduate
Student
members,
upon
graduation or upon reaching the total
cumulative eight-year limit as a Graduate
Student
member
(whichever
occurs
first), will be transferred automatically to
member grade.
All members of the grade of Graduate
Student Member, Member, Senior Member,
Fellow and Honorary Member are eligible to
vote and are termed voting members.
IEEE Malaysia Section 26th Annual General Meeting
(e) The Section shall not indulge in any political activity
or allow its funds and/or premises to be used for
political purposes.
(f) No university or university college student shall be
admitted as a member of this Section without the
prior written approval of the relevant officers of the
university or college concerned.
8.
DISSOLUTION
(a) The Section shall not be dissolved except with the
consent of not less than three-fifths of the voting
members of the Section for the time being resident
in Malaysia expressed, either in person or by proxy
at a general meeting convened for the purpose.
The IEEE Regional Activities Board (RAB) may
dissolve any Section for any reason deemed
sufficient by RAB.
(b) In the event of the Section being dissolved as
provided above, all debts and liabilities legally
incurred on behalf of the Section shall be fully
discharged, and the remaining funds and assets in
the custody of the Section shall be disposed of in
such manner governed by IEEE bylaws
(c) Notice of dissolution shall be given within seven
days of the dissolution to the Registrar of Societies
in Malaysia.
9.
MEETING
(a) The Section shall hold Section Executive
Committee meetings for the transaction of the
regular business of the Section and for the
presentation of papers and their discussion, and
shall engage in such other activities as necessary,
suitable and proper for the fulfillment if its
objectives.
(b) Notice for Section, committee meetings shall be at
least seven days, and the quorum shall be more
than half the Section Executive Committee
membership.
(c) The total number of meetings in the Calendar year
shall not be less than 5, or as defined by IEEE
bylaws
10.
PRIVILEGE
Any voting member of the Section shall be entitled to
enjoy the rights and privileges of membership of the
Section.
53
January 30, 2016
IEEE Malaysia Section 26th Annual General Meeting
11.
January 30, 2016
REGISTER OF SECTION
The name of every person in the Section together with
the grade of membership and address shall be
maintained in a Register by the Honorary Secretary of
the Section or the Chair of the Membership
Development Committee (MDC).
12.
FISCAL YEAR
The operating fiscal year of the Section shall be from
January 1 to December 31 of every year.
13.
SECTION MANAGEMENT
The Section Executive Committee shall manage and
supervise the property and affairs of the Section in
accordance with the rules of the Section.
14.
SECTION COMMITTEE
(a) The Section Executive Committee shall consists of
a group of members elected from the said section
who shall number not less than five and not more
than ten.
(b) The Section Executive Committee shall be entitled
to co-opt not more than five voting members to
become ordinary Committee members if and when
required.
15.
ANNUAL GENERAL MEETINGS
(a)
Annual General Meetings shall be held to :
(i)
To receive the Committee’s report on the
working of the Section during the previous
year;
(ii)
To receive the Treasurer’s report and the
audited accounts of the Section for the
previous year ;
(iii) To elect a Committee and to appoint
auditors for the ensuing year ;
(iv) To deal with such other matters as may
be put before it.
An Annual General Meeting shall be held in the
month of January (preferably in the first half)
each year at such time and place as the Section
Executive Committee may determine. The
Notice convening the Meeting shall state the
time and place thereof and the business to be
(b)
54
An Annual General Meeting shall be held no
th
later than the 15 of February of each year
at such time and place as the Section
Executive Committee may determine.
IEEE Malaysia Section 26th Annual General Meeting
January 30, 2016
transacted thereat together with the duly
audited annual accounts of the previous year
and shall be posted to members of the Section
at least twenty-eight days prior to the date of
such meeting.
16.
SPECIAL GENERAL MEETINGS
(a)
Special General Meetings may be held at any
time for any specific purpose relating to the
business of the Section
A Special General Meeting shall be convened –
(i)
pursuant to a resolution of the Section
Executive Committee, or
(ii)
on a requisition signed by at least ten
voting members of a Section stating the
purpose for which the meeting is to be
held, which requisition shall be posted
or delivered to the Honorary Secretary.
The Honorary Secretary shall, not less than
twenty-eight days prior to the date of any
Special General Meeting, send to every
member of the Section, by prepaid ordinary
post, or where appropriate via email or fax,
notice of the date, time, place and business of
such meeting. A Special General Meeting
requisitioned by the members shall be held
within 30 days of the receipt of such requisition
by the Hon. Secretary.
No resolution upon any matter related to the
regulating or governing of the Section shall be
deemed to be carried at a Special General
Meeting unless carried by at least three-fourths
majority of the Section members present in
person or by proxy and voting.
(b)
(c)
(d)
The Honorary Secretary shall, not less than
twenty-eight days prior to the date of any
Special General Meeting, send to every
member of the Section, by prepaid ordinary
post, or where appropriate via email or fax,
and/or any other electronic means as
agreed by the Section Executive
Committee, notice of the date, time, place
and business of such meeting.
17. OFFICERS OF SECTION
(a) The Executive Committee of the Section shall
comprise of officers for :
i.
ii.
iii.
iv.
v.
vi.
vii.
Chair
Vice Chair
Honorary Secretary
Joint Secretary
Honorary Treasurer
Immediate Past Chair
4 Ordinary Committee Members
The Executive Committee (ExCom) of the
Section shall comprise of officers for:
i.
ii.
iii.
iv.
iv.
v.
vi.
(b) The office bearers of the Section and every officer
performing executive functions in the Section shall
be Malaysian citizens. However non-citizens may
be allowed to hold office with the prior approval of
the Registrar of Societies.
55
Chair
Vice Chair who shall be Chair Elect
Honorary Secretary
Joint Secretary
Honorary Treasurer
Immediate Past Chair
4 Ordinary Committee Members
IEEE Malaysia Section 26th Annual General Meeting
18.
TERMS OF OFFICE
All Section officers shall be elected annually. The terms
of office for all officers shall normally be one year, but in
any case shall continue until their successors are duly
elected and take office. A plurality of the votes cast shall
be necessary for election.
No officer may serve in the same position for more than
two consecutive years.
19.
January 30, 2016
All Section officers shall be elected biennially.
The terms of office for all officers shall
normally be TWO years, but in any case shall
continue until their successors are duly elected
and take office. A plurality of the votes cast
shall be necessary for election.
No officer may serve in the same
position/portfolio for more than two
consecutive years.
INDEMNIFICATION OF OFFICE BEARERS
To the extent permitted by law, the Section
shall indemnify any office-bearer and
person managing or assisting in the
management of the Section, against
judgment, fines, legal fee and legal
settlement amounts, to which the office
bearer and person is made a party by virtue
of such service; PROVIDED that such
indemnification is not otherwise prohibited
by law [refer Societies Act 1966].
20.
BALLOT FOR ELECTION
(a) All Section Executive Committee officers shall be
elected at each Annual General Meeting of the
Section.
(b) The Section shall, not later than 28 days prior to the
date of the proposed Annual General Meeting, invite
the said Section members to nominate as
candidates for election to hold office in the Section
Executive Committee in the ensuing twelve months.
(c) Nominations shall be required to be in writing and
shall be signed by one voting member of the
Section as proposer; and shall contain an
endorsement signed by the candidate that he
accepts nomination.
(d) Nominations shall be posted or delivered to the
Honorary Secretary of the Section prior to the
commencement of the Annual General Meeting.
(e) If the said nominations are equal to the number of
those to be elected to the Committee, then the
persons so nominated shall be deemed to be
elected.
(f) If the said nominations fall short of the number of
56
All Section Executive Committee officers shall
be elected biennial at an Annual General
Meeting of the Section with exception of the
Chair who shall be occupied by the Chair
Elect when the position is vacant. .
IEEE Malaysia Section 26th Annual General Meeting
January 30, 2016
those to be elected to the Committee, then
nominations may be invited at the Annual General
Meeting. If there is still a shortfall of nominations
then.
Provided that there shall be at least half in number
of the total nominations who are members of the
Section, then no ballot shall be conducted and the
candidates nominated shall be declared to be
elected and shall constitute the Committee, and all
vacancies in consequence thereof shall be deemed
casual vacancies to be filled as hereinafter
provided.
If the nomination of members received be less than
half in number of the total nominations, then all
nominations shall be deemed invalid and no ballot
shall be held and in lieu thereof the retiring member
of the Committee shall be deemed to have been
nominated exclusively and shall be declared elected
and shall constitute the Committee for the ensuing
year or until such time as a supplementary election
conducted so far as possible in the manner
hereinbefore set out shall be required and held prior
to the next ensuing Annual General Meeting on the
requisition in writing of not less than twelve voting
members of the Section.
(g) If the said nominations exceed the number to be
elected, then an election shall be conducted at the Any member entitled to vote, who cannot
Annual General Meeting, either by a show of hands, attend the meeting in person, may appoint a
or by ballot, as directed by the Chair for the time proxy to vote on his/her behalf. Each member
being of the said Meeting. Any member entitled to can only carry ONE proxy vote.
vote, who cannot attend the meeting in person, may
appoint a proxy to vote on his behalf.
(h) In the event of a ballot being conducted, the Chair
for the time being shall call for the election of a
returning officer for the purpose of the ballot, and
shall have delivered to him all ballot papers
received. The returning officer shall determine the
validity of same and count the votes therein
recorded, and report the results in writing to the
Chair of the Annual General Meeting.
(i) The appropriate number of candidates obtaining the
highest proportion of votes shall be elected, but in
the event of any deadlock arising because of
equality of votes as between any candidates, a
revote shall be conducted whether by show of
hands or ballot.
(j) The Section ExCom may decide to
conduct electronic balloting (e-ballot)
for election, the following timeline shall
be adhered to:
i. all nominations, complete with
signature to be submitted three [3]
months prior to the Annual General
Meeting.
ii. e-ballot will be conducted one [1]
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IEEE Malaysia Section 26th Annual General Meeting
January 30, 2016
month prior to the Annual General
Meeting.
iii. results of e-ballot will be announced
during the Annual General Meeting.
21.
VACANCIES
(a) Any vacancy on the Section Executive Committee
occurring during a year shall be filled by the
Committee within two months after such vacancy
shall have occurred, unless the minimum number of
members on the Committee are in excess of seven.
A person appointed to fill such vacancy shall hold
office only until the conclusion of the Annual
Meeting next following his appointment.
(b) The Honorary Secretary of the Committee shall,
within fourteen days of any change of membership
of the Committee, notify the Regional Activities
Department of the IEEE.
22.
PROCEEDINGS AT GENERAL MEETINGS
(a)
The Chair shall preside at all General Meetings of
the Section at which he is present. In his absence,
the Vice Chair shall preside, but in his/her
absence, the meeting shall elect a member of the
Committee, or failing him/her, any member of the
Section to be Chair.
(b)
The Chair shall have a casting vote as well as a
deliberative vote, provided that the deliberative
vote shall have no effect unless made before the
result of the voting is known.
(c)
The Vice Chair shall take over the functions of the
Chair in the absence of the Chair at any meeting
of the Section. He shall also be a signatory to
cheques drawn by the Section as stated under
Item 22(b) on Finance.
(d)
The Honorary Secretary shall be responsible for :
(i)
(ii)
(iii)
(iv)
the conduct of the business of the Section
in accordance with its rules, and shall carry
out the instructions of the General Meeting
and that of the Section Executive
Committee;
keep all books, documents and papers
except the accounts and financial records;
maintain the membership register;
attend all meetings and keep minutes of
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(a) The Chair shall preside at all General
Meetings of the Section at which he/she
is present. In his/her absence, the Vice
who is the Chair Elect shall preside, but
in his/her absence, the meeting shall elect
a member of the Committee, or failing
him/her, any member of the Section
Executive Committee to be Chair.
(c) The Vice who is the Chair Elect shall
take over the functions of the Chair in the
absence of the Chair at any meeting of
the Section. He/She shall also be a
signatory to cheques drawn by the
Section as stated under Item 22(b) on
Finance.
IEEE Malaysia Section 26th Annual General Meeting
(v)
January 30, 2016
meetings;
submit an annual report of the Section to
the Regional Activities Department, IEEE.
(e)
The Honorary Treasurer shall be responsible for
the finances of the Section. He/ She shall keep
account of all financial transactions and shall be
responsible for their correctness. He/ She shall in
conjunction with the Chair sign all cheques on
behalf of the Section.
(f)
The Immediate Past Chair shall function in an
advisory capacity to the Section Executive
Committee and shall assist in the management of
activities of the Section.
(g)
The Executive Committee Members shall assist in
the management of the activities of the Section.
They shall hold one or more of the following
Standing Committees as assigned by the Chair.
The Standing Committees are:
(i) Membership Development;
(ii) Awards and Recognition;
(iii) Newsletter and Multimedia;
(iv) Educational Activities;
(v) Students Activities;
(vi) Professional Activities.
These Committees may also be held by the Chair,
Vice Chair, and Honorary Secretary as deem fit.
(h)
The quorum of members of the Section at any
General Meeting shall number at least twice the
total number of the Section Executive Committee
members. If a quorum be not present within half
an hour from the time appointed for such meeting
:
(i)
if convened upon a requisition, the meeting
shall lapse; or
(ii)
in any other case, the meeting shall stand
adjourned to the same day in the following
week at the same place and time, or
otherwise as may be decided by the Chair.
If at such adjourned meeting a quorum be
not present, it shall stand adjourned sine
die.
(i)
The Chair of the Meeting may, with the consent of
any General Meeting, adjourn the same from time
to time and from place to place, but no business
shall be transacted at any adjourned meeting
other than that unfinished at the meeting from
which the adjournment took place.
(j)
Any motion or amendment to the Rules proposed
and seconded at a General Meeting shall be put
by the Chair and decided by a majority of the
members of the Section present in person and
59
These Committees may also be held by the
Chair, Vice Chair (who is the Chair Elect) and
Honorary Secretary as deem fit.
IEEE Malaysia Section 26th Annual General Meeting
January 30, 2016
voting on a show of hands. These rules may not
be amended except by resolution of a general
meeting. Such amendments shall take effect from
the date of their approval by the Registrar of
Societies. Any amendments to the rules shall be
forwarded to the Registrar of Societies within 60
days of being passed by the general meeting.
23.
(a)
FINANCE
The Section Executive Committee shall cause
banking accounts to be opened and kept in the
name of the Section with such banks as it may
think proper.
(b)
To facilitate the management of
banking accounts, the following
naming convention shall be used for
clarity and standardization:
i. IEEE Malaysia Section – main
Section account.
ii. IEEE Malaysia [sub-section name]
Sub Section - for respective subsection accounts.
iii. IEEE Malaysia [Chapter name] –
for respective Chapter accounts.
iv. IEEE Malaysia [University/ College
name]
Student
Branch
–
for
respective student branch accounts.
v. IEEE [Conference name] – for
respective conference accounts.
(b)
All cheques drawn on such accounts
shall
be signed by any two of Honorary
Treasurer and
Chair or Vice Chair who
are
to
be
the
authorized signatories.
(c)
(c)
(d)
No expenditure exceeding RM 2,000.00 in any
one time shall be incurred without the prior
sanction of the Committee, and no expenditure
exceeding RM 20,000.00 on assets and
investment in any one time shall be incurred
without prior sanction of a general meeting.
Expenditure less than RM 2,000.00 may be
authorized by Chair or Vice Chair and
Honorary Treasurer.
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All cheques drawn on such accounts
shall be signed by any two of the
following:
i) Chair
ii) Vice Chair (Chair Elect)
iii) Honorary Treasurer
Expenditure less than RM 2,000.00 may
be authorized by any two of the
following:
i) Chair
ii) Vice Chair (Chair Elect)
iii) Honorary Treasurer.
IEEE Malaysia Section 26th Annual General Meeting
24.
AUDIT
(a)
Two persons not members of the Section
Executive Committee will be elected as Hon.
Auditors at each Annual General Meeting and
will hold office on a yearly basis and shall not
be re-elected consecutively.
(b)
They will be required to audit each year’s
accounts and approve it to be placed before
the Annual General Meeting. They may be
required by the Chair to audit the Section’s
accounts for any period within their tenure of
office at any date and make a report to the
Section Executive Committee.
25.
IEEE LOGO
(a)
Description
A vertical arrow surrounded by a circular arrow, both
these is framed by a convex curvilinear rhombus which
in turn is enclosed by a concave curvilinear rhombus.
The colour of these shapes are in one tone (white) and
set in a background colour of another tone (blue)
(b)
Interpretation
The vertical arrow represents an electric current and
the circular arrow, the corresponding magnetic field.
Both these entities are the essential quantities in
Electrical Engineering.
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IEEE Malaysia Section 26th Annual General Meeting
NOTES
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