City of Thunder Bay
2015 Proposed Budget
Executive Summary
Table of Contents
Page
Tax Supported and Rate Supported Budget Summary Gross & Net
1
Organization Structure Effective July 1, 2014
2
Understanding the Budget
3-7
Summary of FTEs by Department 2012 to 2015
8
Tax & Rate Complement Change Summary 2014 to 2015
9 - 10
Tax Supported Budget Summary
11 - 14
Tax Supported Capital Budget Summary with Sources of Financing 2015
15
Tax Supported Capital Budget EIRP Summary
16
2015 Capital Budget - Summary of Projects Funded from OCIF
17
Tax Supported One Time Summary
18 - 21
Tax Supported User Fee Summary
22 - 25
Tax Supported Reduction Summary
26 - 28
Tax Supported Expansion Summary
29 - 35
City of Thunder Bay
2015 Proposed Budget
Executive Summary
Table of Contents
Page
Rate Supported Budget Summary
36
Rate Supported Capital Budget Summary
37
Rate Supported One Time Summary
38
Rate Supported User Fee Summary
39
Rate Supported Reduction Summary
40
Rate Supported Expansion Summary
41
Items Referred to by Resolution
42 - 43
City of Thunder Bay
2015 Proposed Budget
Tax & Rate Budget Summary
2014
2015
$ Change
% Change
Tax Supported
Operating Budget Gross
302,040.7
312,661.7
10,621.0
3.5%
Operating Budget Net
196,456.3
205,450.8
8,994.5
4.6%
Capital Budget Gross
48,433.5
50,267.0
1,833.5
3.8%
Capital Budget Net
23,335.6
23,640.6
305.0
1.3%
Total Tax Supported Budget Gross
350,474.2
362,928.7
12,454.5
3.6%
Total Tax Supported Budget Net
219,791.9
229,091.4
9,299.5
4.2%
Operating Budget Gross
33,060.6
34,687.7
1,627.1
4.9%
Operating Budget Net
(6,625.6)
(9,222.2)
(2,596.6)
39.2%
Capital Budget Gross
19,038.6
18,030.4
(1,008.2)
-5.3%
Capital Budget Net
16,476.3
16,320.3
(156.0)
-0.9%
Total Rate Supported Budget Gross
52,099.2
52,718.1
618.9
1.2%
9,850.7
7,098.1
(2,752.6)
-27.9%
Operating Budget Gross
335,101.3
347,349.4
12,248.1
3.7%
Operating Budget Net
189,830.7
196,228.6
6,397.9
3.4%
Capital Budget Gross
67,472.1
68,297.4
825.3
1.2%
Capital Budget Net
39,811.9
39,960.9
149.0
0.4%
Total Budget Gross
402,573.4
415,646.8
13,073.4
3.2%
Total Budget Net
229,642.6
236,189.5
6,546.9
2.9%
Total Rate Supported Budget Net
Rate and Tax Supported Budget
1
Rate Supported
The Corporation of the City of Thunder Bay
Corporate Structure
Effective: July 1, 2014
City Council
Affiliated Local Boards & Commissions
City Manager
Tim Commisso
City Solicitor & Corporate
Counsel*
Office of the City Clerk*
John Hannam, City Clerk
Nadia Koltun, City Solicitor
Corporate Strategic Services
Karen Lewis, Director
•
•
•
Corporate Communications
Strategic Initiatives
Tourism Thunder Bay
Development & Emergency
Services
Mark Smith, General Manager
DIVISIONS:
• Thunder Bay Fire Rescue
• Superior North EMS
• Building Services
• Licensing & Enforcement
• Planning Services
• Realty Services
• Administrative Services
*Listed above are the City-funded boards and commissions. The
City Manager participates on external boards or a designate as
noted
Community Services
Michael Smith, General
Manager
DIVISIONS:
• Recreation & Culture
• Asset Management
• Transit Services
• Central Support Services
• Waterfront Coordinator
• Corporate Projects
*Report to Council for statutory purposes and to City Manager for administrative purposes
•Lakehead Region Conservation Authority
•Thunder Bay District Health Unit Board of Health
•Thunder Bay Hydro Corporation Board and Thunder Bay Hydro
Electricity Distribution Inc. Board (GM Infrastructure & Operations)
•Community Economic Development Commission (City Manager)
•Parking Authority Board (GM Development & Emergency
Services)
•Thunder Bay Community Auditorium Board
•Thunder Bay District Social Services Administration Board
•Thunder Bay Police Services Board
•Thunder Bay Public Library Board
•TBayTel Municipal Service Board (GM Corporate Services & Long
Term Care)
•Victoriaville Board of Management
2
Corporate Services &
Long Term Care
Carol Pollard, General Manager
& City Treasurer/CFO*
Infrastructure &
Operations
Darrell Matson, General Manager
DIVISIONS:
• Homes for the Aged
• Human Resources &
Corporate Safety
• Financial Services
• Revenue
• Corporation Information
Technology
• Internal Audit & Continuous
Improvement
DIVISIONS:
• Environment
• Engineering
• Roads
• Parks
• Central Support
Understanding the Budget
Common Budget Terms
Tax Supported Budget
The portion of the City’s budget which is funded through property taxes and funds a variety of services
that contribute to the health, safety and quality of life in the City of Thunder Bay including:
• Roads & Waste Management
• Parks
• Emergency Services
• Recreation & Culture
• Planning
• Homes for the Aged
Net Taxable Assessment Growth
The additional taxation revenue the City receives from new assessment generated by construction
activity (expansions and new buildings) less lost assessment from demolitions and successful assessment
appeals.
Capital Budget
One time expenditures for major projects (often referred to as “infrastructure”) such as roads,
vehicles/equipment, parks, sidewalks, trails, streetlights, playgrounds and buildings. It includes both the
development of new, and the maintenance/rehabilitation of existing infrastructure.
Capital Outlay from Revenue (or Capital out of Revenue)
The portion of the Capital Budget that is paid for by property taxes as opposed to grants, transfers from
reserves or other funding sources.
Enhanced Infrastructure Renewal Program (EIRP)
Special component of the Capital Budget introduced in 2011 as an incremental strategy to address the
infrastructure deficit through increased capital out of revenue funding. EIRP is restricted only for capital
renewal and replacement of existing assets in the following categories: Pavement Rehabilitation, Road
Network Improvements, Bridges & Culverts, Streetlights, Sidewalks, Storm Sewers, Parks, and Facilities.
Annual Infrastructure Deficit
The gap between capital funding required to maintain the assets in accordance with asset management
plans and the current Capital Budget.
Debenture Debt
A type of long term loan used as partial financing for major capital projects. The debt, including interest,
3
Rate Supported Budget
The portion of the City’s budget that is fully funded by fees that are only applied to the users of the
service. These rates are separate from the property tax bills. The rate supported budget included
Waterworks, Wastewater, Solid Waste (Landfill & Recycling), and Boater Services.
is repayable over 10 to 25 years (generally 10). Debenture debt spreads the project costs and related tax
rate increase over a number of years and ensures that future taxpayers pay their fair share of capital
projects being completed today.
Municipal Tax Levy
The total of all municipal expenditures funded by property taxes.
Municipal Tax
The tax amount and payment-in-lieu of taxes that is calculated using the applicable general and special
area tax rates. The general tax rate is applied to all properties to fund the services required to operate
the municipality as determined in the budget process. Special area tax rates are applied to properties
within areas that benefit from additional services. Municipalities are responsible for setting both the
general and special area tax rates to fund all provided services. Municipal taxes do not include education
taxes.
Special Service Area Tax Rates
A municipal tax rate, in addition to the municipal general tax rate and the education tax rate, which is
applied to a property for a service which is delivered to all properties in a municipality or limited to a
part of the municipality or that is intended for a special purpose. Special Service Area Rates allow a
municipality to levy additional charges on specified properties in areas that benefit from a service but
also protect properties from being charged for services they do not receive. Individual properties may
be subject to one or more Special Area Rates. Thunder Bay has established special service area tax rates
to charge for the provision of garbage, sewage & drainage, public transportation and street lighting
services.
Full Service Tax Rate
A percentage rate that is applied to the current value assessment or CVA of a property to determine the
taxes payable. Municipalities set a municipal general tax rate for each property class to pay for city wide
services and special area rates, also known as urban service area rates, to pay the costs for services that
affect only certain areas within the municipality. The provincial government sets the Education Tax Rate.
The municipality is responsible for collecting education and property taxes. The term Full Service Tax
Rate includes all of the municipal and education tax rates.
Property Class
A category assigned to each type of use that occurs on a property. Descriptions are set out in provincial
legislation to identify the criteria for residential, multi-residential, commercial, industrial, pipeline, farm,
4
Education Tax
A tax, collected by a municipality as part of the property tax, that is used to fund the cost of elementary
and secondary school education. The Ministry of Finance sets the education tax rates for all property
classes annually. The municipality forwards the education taxes levied to applicable school boards using
a formula established by the province.
and managed forests property classes. A municipality may adopt optional classes (new multi-residential,
office building, shopping center, parking lots and vacant land, residual commercial, large industrial,
professional sports facility and resort condominiums) by by-law. Thunder Bay currently has adopted the
New Multi-residential and Large Industrial property classes.
Tax Ratios
Indicators of the mathematical relationship between the municipal tax rate for the residential class and
the tax rates for other property classes. As the residential class is the basis for comparison for other
classes, its tax ratio is always 1.0. That means that if the tax ratio for a class has a value of 2.0, the tax
rate for the class when measured against the residential rate is two times more. Municipal councils have
the ability to change tax ratios to some extent within parameters established by the province.
Net Operating Budget
Expenditures (e.g. wages/benefits, supplies, contracted services, utilities, payments off legislative levies,
debt payments etc.) required to deliver day to day City services reduced by certain revenues received by
the City (e.g. user fees, specific grants, building permit fees etc.) and transfers to/from reserve funds.
Reserves/Reserve Funds
Monies set aside for specific purposes, including both operating and capital budget items. There are two
types of reserve/reserve funds:
Statutory/Obligatory – municipalities are required by legislation to establish certain reserve
funds (e.g. Dedicated Gas Tax, Subdivision Deposit for Public Purposes)
Discretionary – can be established by Council for a specific purpose (e.g. Tax Assessment
Appeals, Recreation Trails).
Base Budget
Status quo budget with the same staffing, service levels, and user fees as previous years. This budget will
differ from the previous year’s budget as it reflects increases/decreases in costs for existing staff and
services as well as revenue trends.
One Time Items
Budgeted expenses and revenues that are temporary in nature (e.g. pilot program, one time grant).
User Fee Changes
Portion of budgeted revenues that relate to a change to the rate of a user fee (not related to change in
consumption/up-take of user fee).
Expansion
An increase in budgeted staffing levels or expansion of service not related to a one time item.
5
Gross Operating Budget
Expenditures required to deliver day to day City services.
Reduction
A reduction in budgeted staffing levels or reduction of service not related to a previous one time item.
How Reassessment Affects the City’s Budget
While assessment is the responsibility of the Municipal Property Assessment Corporation (MPAC), the
rules and regulations about assessment are set by the Province of Ontario. Reassessments are
completed every four years, with assessment increases phased in equally over the four year period.
Impact on the City – the City does not get any additional tax revenue as a result of reassessment (i.e. it is
revenue neutral). The first step each year is to lower/increase the existing Municipal Tax Rate to reflect
the fact that the City now has a higher/lower assessment base.
Impact on Individual Taxpayer – Taxpayers may see an assessment related increase or decrease,
depending on their assessment increase relative to the City’s average. The Province has mandated that
assessment related increases be phased-in equally over four years, while assessment related decreases
are granted immediately.
How Tax Rates Are Calculated
The following is a simplified explanation of the complicated process of calculating property tax rates:
Calculate the Total Municipal Tax Levy Requirement
6
Step 1)
Base Budget
Step 2)
+
One Time Items
+/-
User Fee Changes
-
Reductions
+
Expansions
+/-
Change in Provincial Funding & Other Revenues
+
Capital out of Revenue
=
Total Municipal Tax Levy Requirement
Calculate the Amount to be Raised by Taxation
Total Municipal Tax Levy Requirement
-
Taxation Revenue not based on Assessment (Example: Railway or Airport Levy)
=
Amount to be Raised by Taxation
Step 3)
Update Tax Ratios
All property classes have a defined ratio, relative to the Residential Class which is set at
1.000. By comparison, the ratio for the Commercial class in 2013 was 1.98. Tax policy
refers to changing a non-residential ratio, which transfers the tax burden to other
property classes.
Tax Rate Calculation
Total Amount to be Raised by Taxation
Total Assessment x Tax Ratios
7
Step 4)
City of Thunder Bay
Summary of FTEs by Department 2012 to 2015
2015
DEPARTMENTS
Mayor, Council & City Manager's Office
Development & Emergency Services
Community Services
Corporate Services & Long Term Care
Infrastructure & Operations
Rate Supported
Total
TOTAL
65.0
444.6
421.9
616.8
322.0
144.0
2,014.3
2014
2013
2012
TOTAL
64.2
442.7
421.4
616.4
320.1
143.3
2,008.1
TOTAL
60.2
440.2
425.0
605.9
323.8
139.8
1,994.9
TOTAL
59.7
434.0
420.0
596.5
310.9
132.1
1,953.2
Note: Historical FTE data is being presented consistent with current organizational structure
Total FTEs 2012 - 2015
2,050.0
2,000.0
FTEs
1,950.0
1,900.0
1,850.0
1,800.0
1,750.0
2012
2013
2014
2015
Year
8
Variance
Total FTE
Variance % Change
5.3
9.1%
10.6
2.5%
1.9
0.5%
20.3
3.5%
11.1
3.6%
11.9
9.0%
61.1
3.2%
City of Thunder Bay
Tax & Rate Complement Change 2014 to 2015
Departments
Mayor, Council & City Manager
Development & Emergency Services
Community Services
Corporate Services & Long Term Care
Infrastructure & Operations
Rate Supported
Total
Total
0.8
1.9
0.5
0.4
1.9
0.7
6.2
5.5 Tax Supported FTEs
0.7 Rate Supported FTEs
The 2015 increase in FTE of 6.2 includes:
Tax Supported:
2015 Expansions
0.2
0.7
2.9
0.2 *
0.4 *
1.8 *
0.1
0.1
6.4
City Manager's Office - Admin Clerk Vacation Relief
Community Servicies - Bus Service Technician
Community Services - Youth Program
Corporate Services & Long Term Care - Homes for the Aged - Pioneer Ridge - Therapeautic Recreationist
Corporate Services & Long Term Care - D - Listed Homes - Therapeautic Recreationist
Development & Emergency Services - SNEMS Community Paramedicine
Development & Emergency Services -SNEMS Rural Paramedics
Infrastructure & Operations - Parks - Tour Guide / Small Ride Operator
2015 Reductions
(2.1)
(0.5)
(0.3)
(0.1)
(3.0)
Community Services - July 1 Reorganization
Corporate Services & Long Term Care - July 1 Reorganization
Corporate Services & Long Term Care - Revenue - Cashier
Corporate Services & Long Term Care - Homes for the Aged - Pioneer Ridge - Food / Service worker
0.2
0.5
0.6
0.8
2.2 *
0.3
1.0
0.1
1.1
0.5
0.7
1.0
9.0
City Manager's Office - City Clerks - Election Coordinator
City Manager's Office - Corporate Strategic Services - Respect Intern
Community Services - Cultural Portal
Community Services - After School Program
Corporate Services & Long Term Care - D - Listed Homes - Home Transition Team
Corporate Services & Long Term Care - Corporate Information Techonology
Infrastructure & Operations - Central Support - Climate Adaptation Plan Coordinator
Infrastructure & Operations - Central Support - CEAP Coordinator
Infrastructure & Operations - Engineering - Field Inspectors
Infrastructure & Operations - Engineering - Adminstrative Assistant
Infrastructure & Operations - Parks - Clerk Typist - Urban Forestry Program
Infrastructure & Operations - Parks - Capital Asset Position
2015 One Time
9
2015 Other
(3.1)
(1.7)
(2.3)
1.0
1.0
(1.5)
(0.3)
(6.9)
Total Tax Supported
Removal of 2014 One Time - City Manager's Office
Removal of 2014 One Time - Community Services
Removal of 2014 One Time - Corporate Services & Long Term Care
Phase in of 2014 Expansion - City Manager's Office - City Clerks - Accessibility
Phase in of 2014 Expansion - City Manager's Office - City Solicitor - Reorganization
Phase in of 2014 Reduction - Community Services - Grace Remus Pilot Project
2015 Phase in of a Redeployment - Community Services - Capital Project Coordinator
5.5
Rate Supported:
2015 Expansions
0.7
Solid Waste - Manager Solid Waste & Diversion
(1.0)
Solid Waste - Depot Attendant
1.0
Phase in of 2014 Expansion - Wastewater- Superviors (2)
2015 Reductions
2015 Other
Total Rate Supported
Total Completement Changes City Departments
0.7
6.2
* 4.6 FTE increases are for positions that are fully founded by outside sources (other levels of government or grants)
10
City of Thunder Bay
2015 Tax Supported Operating Budget - Summary
(In $000s)
2014
Approved
2015
Projected
REVENUES
REVENUES
TAXATION REVENUE
OTHER REVENUE
Municipal Taxes and Payments in Lieu
Local Improvements
Supplementary Taxes
Total Taxation Revenue
164,405.8
178.4
1,300.0
165,884.2
174,813.1
192.0
1,300.0
176,305.1
10,407.3 Casino - Share of Revenues
PROVINCIAL GRANTS
Institutional Levies
University & College Levies
OMPF
Total Provincial Grants
74.6
671.6
24,398.5
25,144.7
1% change in Levy
74.6
671.6
22,885.8
23,632.0
Penalties & Interest on Taxes
Sundry Revenues
TBaytel Dividend
Transfer from Land Development Account
- Realty Services
Administrative Recoveries
Contribution from Stabilization Reserve Fund
Contribution from Sick Pay Liability Reserve Fund
Contribution from Post Employment Benefit Reserve Fund
Total Other Revenue
TOTAL TAXATION, GRANTS AND OTHER REVENUE
1,644.1
Tax Levy Calculation
Target
2014 Municipal Tax Levy
2015 Proposed Tax Levy
Overage
164,405.8
174,813.1
2015 Proposed Levy Increase
2015 Proposed Levy % Increase
10,407.3
6.33%
Capital Component of Levy Increase
305.0
0.19%
Operating Component of Levy Increase
10,102.3
6.14%
9,206.7
5.60%
1,200.6
0.73%
Growth Component of Levy Increase
1,070.0
0.65%
Existing Taxpayer Component of Levy Increase
9,337.3
5.68%
11
2014
Approved
2015
Projected
2,450.0
1,950.0
979.6
17,000.0
2,400.0
2,900.0
947.7
17,000.0
300.0
4,259.4
590.8
275.3
957.9
28,763.0
300.0
4,373.4
275.3
957.9
29,154.3
219,791.9
229,091.4
City of Thunder Bay
2015 Tax Supported Operating Budget - Summary
EXPENDITURES
Approved
2014
2015
Base
One
Time
User
Fees
Reductions
2015
Revised
Base
2015
Increase
(Decrease)
Expansions
Total
2015
$ Request
Total
2015
% Change
General Corporate Expenditures
Contributions to Community Groups/Organizations
Grant Programs
Sustaining
Operating
Biwaase'aa
Projects
Youth Services Grants
Corporate Expenditures
Debenture Debt Charges
Insurance
Legal Fees
Property Assessment (MPAC)
Tax write-offs and Legislated Rebates
Other General Financial Expenditures
Corporate Human Relations Expenditures
Early Leave, Death, & Retiree Benefits
General Human Relations Expenditures
Provisions to Operating Reserve Funds
Election
Post Employment Benefits
Legal Fees
WSIB - Presumptive Legislation
Community Partnership
Total General Corporate Expenditures
2,066.1
249.0
70.0
6.4
116.0
2,507.5
2,142.7
171.5
2.0
156.0
2,472.2
10,636.4
1,000.2
200.0
1,256.5
3,610.9
2,399.5
19,103.5
11,320.4
1,105.4
600.0
1,281.6
4,560.9
5,347.3
24,215.6
1,309.6
390.2
1,699.8
1,617.2
390.2
2,007.4
100.0
100.0
100.0
300.0
100.0
150.0
100.0
50.0
400.0
-
23,610.8
29,095.2
-
-
-
-
12
-
2,142.7
171.5
2.0
156.0
2,472.2
3.7%
(31.1)%
(100.0)%
(68.9)%
34.5%
(1.4)%
-
11,320.4
1,105.4
600.0
1,281.6
4,560.9
5,347.3
24,215.6
6.4%
10.5%
200.0%
2.0%
26.3%
122.8%
26.8%
-
1,617.2
390.2
2,007.4
23.5%
0.0%
18.1%
-
-
100.0
150.0
100.0
50.0
400.0
-
-
29,095.2
-
-
-
-
2,142.7
171.5
2.0
156.0
2,472.2
3.7%
(31.1)%
(100.0)%
(68.9)%
34.5%
(1.4)%
-
11,320.4
1,105.4
600.0
1,281.6
4,560.9
5,347.3
24,215.6
6.4%
10.5%
200.0%
2.0%
26.3%
122.8%
26.8%
-
1,617.2
390.2
2,007.4
23.5%
0.0%
18.1%
0.0%
100.0%
0.0%
100.0%
(100.0)%
33.3%
-
100.0
150.0
100.0
50.0
400.0
0.0%
100.0%
0.0%
100.0%
(100.0)%
33.3%
23.2%
-
29,095.2
23.2%
City of Thunder Bay
2015 Tax Supported Operating Budget - Summary
EXPENDITURES
NON - EMERGENCY SERVICES
Mayor and Council
Mayor's Office
City Council
City Manager's Office
City Manager's Office
Corporate Strategic Initiatives
City Clerks
City Solicitor and Corporate Counsel
Community Services
General Manager's Office
Central Support
Asset Management
Transit
Recreation and Culture
Corporate Services & Long Term Care
Corporate Services
Long Term Care - Pioneer Ridge
Long Term Care - Grandview/ Dawson
Development & Emergency Services
Development Services
Infrastructure & Operations
Central Support
Engineering
Roads
Parks
Total Departments Non-Emergency
Approved
2014
2015
Base
One
Time
User
Fees
Reductions
2015
Revised
Base
2015
Increase
(Decrease)
299.0
791.6
1,090.6
293.9
726.7
1,020.6
35.0
35.0
-
-
293.9
761.7
1,055.6
(1.7)%
(3.8)%
(3.2)%
455.3
1,738.9
1,909.2
806.9
4,910.3
461.8
1,872.7
1,941.7
926.7
5,202.9
1.0
1.0
(12.5)
(12.5)
-
461.8
1,872.7
1,942.7
914.2
5,191.4
1.4%
7.7%
1.8%
13.3%
5.7%
871.6
1,312.8
3,177.1
9,686.7
9,291.0
24,339.2
633.6
1,498.8
2,595.1
11,147.5
9,298.6
25,173.6
10.6
10.6
(215.0)
(62.9)
(277.9)
(160.0)
(47.5)
(207.5)
473.6
1,451.3
2,595.1
10,932.5
9,246.3
24,698.8
10,058.8
2,849.0
12,907.8
10,305.9
3,270.4
13,576.3
-
(50.0)
(10.1)
(60.1)
(58.4)
(6.2)
(64.6)
2,971.3
3,400.2
-
(7.5)
1,592.1
1,559.6
16,344.0
7,947.2
27,442.9
1,641.3
1,554.6
16,748.8
7,960.7
27,905.4
4.9
32.9
37.8
(3.0)
(3.0)
73,662.1
76,279.0
84.4
(361.0)
13
Expansions
-
Total
2015
Request
Total
2015
Change
293.9
761.7
1,055.6
(1.7)%
(3.8)%
(3.2)%
8.5
4.8
8.3
21.6
470.3
1,872.7
1,947.5
922.5
5,213.0
3.3%
7.7%
2.0%
14.3%
6.2%
(45.7)%
10.5%
(18.3)%
12.9%
(0.5)%
1.5%
38.9
125.6
164.5
473.6
1,451.3
2,595.1
10,971.4
9,371.9
24,863.3
(45.7)%
10.5%
(18.3)%
13.3%
0.9%
2.2%
10,197.5
3,254.1
13,451.6
1.4%
14.2%
0.0%
4.2%
30.3
30.3
10,227.8
3,254.1
13,481.9
1.7%
14.2%
0.0%
4.4%
-
3,392.7
14.2%
-
3,392.7
14.2%
-
1,646.2
1,587.5
16,748.8
7,957.7
27,940.2
3.4%
1.8%
2.5%
0.1%
1.8%
2.3
434.2
43.0
479.5
1,648.5
1,587.5
17,183.0
8,000.7
28,419.7
3.5%
1.8%
5.1%
0.7%
3.6%
(272.1)
75,730.3
2.8%
695.9
76,426.2
3.8%
City of Thunder Bay
2015 Tax Supported Operating Budget - Summary
EXPENDITURES
NON - EMERGENCY SERVICES
Approved
2014
2015
Base
One
Time
User
Fees
Reductions
2015
Revised
Base
2015
Increase
(Decrease)
Expansions
Total
2015
Request
Total
2015
Change
Boards and Agencies
Legislated Levies to Outside Boards & Agencies
District Social Services Administration Board Levy
DSSAB Master Services Agreement Revenue
Total District Social Services Administration Board
17,741.4
(20.6)
17,720.8
18,082.5
(21.3)
18,061.2
-
-
-
18,082.5
(21.3)
18,061.2
1.9%
3.4%
1.9%
-
18,082.5
(21.3)
18,061.2
1.9%
3.4%
1.9%
132.5
2,195.6
135.0
2,238.1
-
-
-
135.0
2,238.1
1.9%
1.9%
-
135.0
2,238.1
1.9%
1.9%
1,204.9
5,499.1
326.7
3.0
60.0
40.0
27,182.6
1,188.6
147.7
5,670.5
330.6
3.0
50.0
40.0
27,864.7
-
(159.7)
(159.7)
(58.7)
12.0
(300.0)
(346.7)
1,129.9
(0.0)
5,370.5
330.6
3.0
50.0
40.0
27,358.3
(6.2)%
0.0%
(2.3)%
1.2%
0.0%
(16.7)%
0.0%
0.6%
75.0
10.0
15.0
100.0
1,204.9
(0.0)
5,370.5
330.6
3.0
60.0
55.0
27,458.3
100,844.7
104,143.7
84.4
(520.7)
(618.8)
103,088.6
2.2%
795.9
103,884.5
3.0%
Development and Emergency Services
Superior North EMS
Thunder Bay Fire Rescue
Total Departments Emergency
8,225.2
27,248.8
35,474.0
8,049.5
27,305.5
35,355.0
-
-
-
8,049.5
27,305.5
35,355.0
(2.1)%
0.2%
(0.3)%
56.2
56.2
8,105.7
27,305.5
35,411.2
(1.5)%
0.2%
(0.2)%
Boards and Agencies
Thunder Bay Police Services
36,526.8
36,873.2
-
-
-
36,873.2
0.9%
186.7
37,059.9
1.5%
Total Emergency Departments & Boards & Agencies
72,000.8
72,228.2
-
-
-
72,228.2
0.3%
242.9
72,471.1
0.7%
196,456.3
205,467.1
(520.7)
(618.8)
204,412.0
4.0%
1,038.8
205,450.8
4.6%
Lakehead Region Conservation Authority
Thunder Bay District Health Unit
Other Boards
Community Economic Development Commission
Parking Authority
Thunder Bay Public Library
Victoriaville Centre
Simpson Street BIA
Victoria Avenue BIA
Waterfront District BIA
Total Boards & Agencies Non- Emergency
Total Non-Emergency Departments & Boards & Agencies
0.0%
0.0%
(2.3)%
1.2%
0.0%
0.0%
37.5%
1.0%
EMERGENCY SERVICES
TOTAL OPERATIONS
Capital Outlay From Revenue
Outside Boards
City Departments
Debenture Financing
Net Capital Outlay from Revenue
Enhanced Infrastructure Renewal Program
Provisions to Capital Reserve Funds
CIT Capital
Clean, Green and Beautiful
Recreational Trails
TOTAL CAPITAL OUTLAY FROM REVENUE
TOTAL BUDGET (NET)
84.4
3,130.0
16,655.6
(6,970.0)
12,815.6
3,779.8
18,850.7
(9,459.9)
13,170.6
-
-
9,500.0
9,500.0
-
-
520.0
300.0
200.0
1,020.0
470.0
300.0
200.0
970.0
23,335.6
23,640.6
219,791.9
229,107.7
-
-
84.4
14
-
3,779.8
18,850.7
(9,459.9)
13,170.6
20.8%
13.2%
35.7%
2.8%
3,779.8
18,850.7
(9,459.9)
13,170.6
20.8%
13.2%
35.7%
2.8%
-
9,500.0
0.0%
9,500.0
0.0%
-
470.0
300.0
200.0
970.0
(9.6)%
0.0%
0.0%
(4.9)%
470.0
300.0
200.0
970.0
(9.6)%
0.0%
0.0%
(4.9)%
-
-
23,640.6
1.3%
(520.7)
(618.8)
228,052.6
3.8%
-
1,038.8
23,640.6
1.3%
229,091.4
4.2%
City of Thunder Bay
2015 Tax Supported Capital Program with Sources of Financing
(In $000's)
2014 Approved Capital
Gross
Net
General - Clean Green and Beautiful
City Manager's Office
Development & Emergency Services
Community Services
Corporate Services and Long Term Care
Infrastructure & Operations
2015
Proposed
Gross
Reserve
Subsidy
Other
Total
Funding
300.0
105.0
2,068.0
14,565.5
1,691.5
14,024.7
50.0
890.0
6,200.1
246.5
9,269.0
300.0
319.1
1,985.0
8,765.2
1,755.0
19,435.2
300.0
670.0
544.7
735.0
200.0
100.0
1,283.0
185.1
8,051.8
14.5
150.0
1,015.0
65.4
394.3
300.0
114.5
820.0
2,842.7
985.5
8,646.1
204.6
1,165.0
5,922.5
769.5
10,789.1
32,754.7
16,655.6
32,559.5
2,449.7
9,619.9
1,639.2
13,708.8
18,850.7
Debenture Financing - Annual Borrowing
(6,970.0)
(7,144.3)
Debenture Financing - Special Golf Links Phase 2B*
Total City Departments
Net
(2,315.6)
32,754.7
9,685.6
32,559.5
2,449.7
9,619.9
1,639.2
13,708.8
9,390.8
5,158.8
3,130.0
7,237.5
175.0
2,061.3
1,221.4
3,457.7
3,779.8
37,913.5
12,815.6
39,797.0
2,624.7
11,681.2
2,860.6
17,166.5
13,170.6
Enhanced Infrastructure Renewal Program
9,500.0
9,500.0
9,500.0
9,500.0
Contributions to Capital Reserves
1,020.0
1,020.0
970.0
970.0
48,433.5
23,335.6
50,267.0
Boards and Agencies
Total Capital Budget before EIRP & Contributions to
Capital Reserves
Total Capital Budget Including EIRP
2,624.7
* Remainder of $8.2M financing approved by Council in March 2014 - Corporate Report No. 2014.083 (Engineering)
15
11,681.2
2,860.6
17,166.5
23,640.6
City of Thunder Bay
Tax Supported Capital - EIRP Summary 2015
(In $000's)
2015 Proposed
Gross Base
EIRP
Budget
Total
Infrastructure & Operations
Pavement Rehabilitation
Storm Water Management
Parks
6,681.3
1,690.0
1,650.0
5,750.0
2,000.0
600.0
12,431.3
3,690.0
2,250.0
Community Services
Asset Management
7,556.0
1,150.0
8,706.0
17,577.3
9,500.0
27,077.3
Remaining Capital Budget
Contributions to Capital Reserves
Total Gross Capital
22,219.7
970.0
40,767.0
-
9,500.0
22,219.7
970.0
50,267.0
16
City of Thunder Bay
Capital - Summary Projects Funded from Ontario Community Infrastructure Fund (OCIF) - (Included in Capital Budget)
(In $000's)
OCIF Formula Funding
Division
Environment
Roads
Roads
Roads
Roads
Roads
Roads
Roads
Roads
Roads
Project Name
Storm Sewers
Bridges & Culverts
Bridges & Culverts
Traffic Signals
Traffic Signals
Pavement Rehabilitation
Pavement Rehabilitation
Pavement Rehabilitation
Pavement Rehabilitation
Street Lighting
Component
River Terrace Pond Improvements
County Boulevard Culvert Replace Road
Culvert Replacement Program
James Street and Churchill Street Rebuild
Donald Street and Syndicate Avenue Rebuild
Surface Sealing and Crack Sealing
Railway Crossing Improvements
Castlegreen Avenue
Pioneer Drive
Gore Street
Gross Budget OCIF Funding Other Funding Net Budget
50.0
25.0
25.0
400.0
360.0
40.0
100.0
60.0
40.0
150.0
100.0
50.0
150.0
100.0
50.0
100.0
50.0
50.0
100.0
50.0
40.0
10.0
180.0
160.0
20.0
520.0
456.8
63.2
80.0
55.0
25.0
1,830.0
1,416.8
40.0
373.2
OCIF Application Submitted December 2014
Division
Roads
Roads
Wastewater
Waterworks
Project Name
Pavement Rehabilitation
Street Lighting
Pollution Prevention Control Plan
Watermain Replacement & Rehabilitation
Component
May Street
May Street
May Street
May Street
Gross Budget OCIF Funding Other Funding Net Budget
905.0
905.0
170.0
170.0
725.0
725.0
585.0
200.0
385.0
2,385.0
17
2,000.0
-
385.0
CITY OF THUNDER BAY - TAX SUPPORTED
Summary of One Time
One Time Items
Department Division
Description
FTEs
Mayor & Council
Mayor & Council
Gross $ Net $
(in 000's)
General Council
$10,000 gross and net budget impact for June 2015 Pan Am Torch Relay.
-
10.0
10.0
General Council
$20,000 gross and net budget impact for the Association of Municipal Managers, Clerks & Treasurers' 2015
-
20.0
20.0
Sister Cities
$5,000 gross and net budget impact for an additional visit from China delegation and for preparations for
hosting the 2016 Sister Cities Canadian Conference.
Total Mayor & Council
-
5.0
35.0
5.0
35.0
17.9
-
City Manager's Office
Office of the City
Clerk
Election
Personnel for 2 months and related expenses from the 2014 election, financed from the Election Reserve
Fund. $17,900 gross budget impact with no net budget impact.
Terry Fox Traveling Exhibit
$1,000 gross and net budget impact for the expenses related to the Terry Fox traveling exhibit coming
spring of 2015.
Walk-A-Mile DVD
Walk-a-Mile DVD expenses of $5,000 is for the production of education materials to promote discussion
when using the video. $5,000 gross budget impact is offset by $5,000 in revenue; therefore, no net budget
impact.
Total Office of the City Clerk
18
0.2
-
-
1.0
0.2
5.0
23.9
1.0
-
1.0
CITY OF THUNDER BAY - TAX SUPPORTED
Summary of One Time
One Time Items
Department Division
Description
FTEs
City Manager's Office
Corporate Strategic
Services
Gross $ Net $
(in 000's)
Respect Initiative
Respect Intern (0.5 FTEs) – Respect Intern has a gross cost of $20,900 of which 65% is funded by NOHFC
($13,700) and the remaining $7,200 is funded from Council Strategic Initiatives. The application was
supported by the Anti-Racism Advisory Committee which partnered with Crime Prevention on the
development and implementation of a community communication strategy Respect campaign. Total Corporate Strategic Services
0.5
0.5
20.9
20.9
Total City Manager's Office
0.7
44.8
0.8
52.9
-
0.6
1.4
43.4
96.3
10.6
10.6
1.0
Community Services
Recreation & Culture Children and Youth Programs
Provincial grant for after school program (0.8 FTEs). Funding offsets some costs for 3 after school sites
operating from January to June and September to December 2015. Gross budget impact of $52,900 with
no net budget impact.
Cultural Services and Events
Cultural Services Coordinator position (0.6 FTEs) for implementation of Culture Portal portion of the Inspire
Thunder Bay Culture Plan adopted by Council in 2011. Application submitted to the Ontario Culture
Development Fund to partially offset costs. Gross budget impact is $43,400 with a net budget impact of
$10,600.
Total Community Services
Corporate Services & Long Term Care
Corporate Services
Contaminated Sites
One time cost related to engaging consultants to perform environmental assessments in order to meet the
requirements of the new accounting standard PS3260 which is applicable for years starting on or after April
1, 2014. Project will be funded from the Land Development Account. Gross budget impact of $210,000
and no net budget impact.
19
-
210.0
-
CITY OF THUNDER BAY - TAX SUPPORTED
Summary of One Time
One Time Items
Department Division
Description
FTEs
Gross $ Net $
(in 000's)
Corporate Services & Long Term Care
Corporate Services
Homes Dawson/Grandview
Application Developer/Analyst
As approved in the 2014 Operating Budget, two temporary resources were hired, for up to a two year term,
to backfill for two full time resources that were assigned to a large Corporate Application Migration
project. This work assignment will be completed by February 2015. The gross budget impact for 2014 was
$138,400. The gross budget impact for 2015 is $18,500. Backfilling is a more cost effective option than
hiring consultants, facilitates staff development and allows CIT to have the necessary resources available to
continue to respond to customer service requests. Funding is from the Capital Budget. Total Corporate Services
0.3
0.3
18.5
228.5
-
D-Listed Homes Transition Project
In reference to Corporate Report 2014.107 and to initiate the D-listed Homes transition project, 1.0 FTE
Project Manager, 0.5 FTE Human Resource Consultant II and 0.7 FTE Human Resource Analyst positions
were established to manage the closure of the D-Listed Homes. Other costs include telecommunications
and computer software expenses. These costs are funded from the D-Listed Homes deferred revenue.
Gross budget impact of $204,300 with no net budget impact.
Total Homes - Dawson/Grandview
2.2
2.2
204.3
204.3
-
Total Corporate Services & Long Term Care
2.5
432.8
-
Climate Adaptation Plan Coordinator
Climate Adaptation Plan Coordinator (1.0 FTE) in place for 2015, fully recoverable from capital projects.
Gross budget impact of $44,200 with no net budget impact.
1.0
44.2
-
Community Environmental Action Plan Coordinator (CEAP)
Maintain overlap (0.1 FTEs) of acting Community Environmental Action Plan Coordinator (CEAP) when
Coordinator returns from leave in March of 2015. Gross and net budget impact is $4,900.
Total Central Support
0.1
1.1
4.9
49.1
Infrastructure & Operations
Central Support
20
4.9
4.9
CITY OF THUNDER BAY - TAX SUPPORTED
Summary of One Time
One Time Items
Department Division
Infrastructure & Operations
Engineering
Parks
Description
FTEs
Gross $ Net $
(in 000's)
Field Inspectors
Increase in contract Field Inspectors (1.1 FTEs) required to address the large number of City managed
projects in the 2015 capital plan. This reflects a gross increase of $66,300 with no net budget impact as this
will be fully recovered from capital projects.
1.1
66.3
-
Contract Staff
Contract staff (0.5 FTE) in the General Manager's Office needed in 2015 to coordinate efforts on a number
of legal issues. Gross and net budget impact of $32,900.
Total Engineering
0.5
1.6
32.9
99.2
32.9
32.9
Urban Forestry Program
Contract position (0.7 FTEs) required to support urban forestry program work in 2015 to address backlog of
boulevard tree maintenance. Position to be funded through capital with a gross budget impact of $23,400
and no net budget impact.
0.7
23.4
-
Asset Planning and Analysis
Capital Asset position (1.0 FTE) extended to 2015 to continue asset planning and analysis work. This
position has a gross budget impact of $51,800, but is recovered from capital resulting in no net budget
impact.
Total Parks
1.0
1.7
51.8
75.2
-
Total Infrastructure & Operations
4.4
223.5
37.8
Total One-Time Items
9.0
832.4
84.4
21
CITY OF THUNDER BAY - TAX SUPPORTED
Summary of User Fees
User Fees
Department Division
Description
FTEs
City Manager's Office
City Solicitor and
Corporate Counsel
Gross $ Net $
(in 000's)
Notary Services and Subdivision Registration Fees
$2,500 was removed from user fees as Legal Services no longer receives the revenue from notary
services. $15,000 was added to reflect the user fees for Subdivision Registration Fees. Net budget
impact of user fee changes is $12,500.
Total City Manager's Office
-
-
(12.5)
(12.5)
Transit
Increase Transit cash fare by $0.05 from $2.65 to $2.70, based on estimated cash paying customers
in 2014. The estimated revenue from the increase is $25,000. It is recommended that the fare
structure table be adjusted for the 20-ride fare media. Currently, customers can receive 20-rides for
the price of 15. By increasing the structure to allow 20 rides for the price of 16, the $0.05 cent
increase described above will result in an estimated revenue increase of $110,000 for 20-ride passes.
The remaining fare media (monthly passes and 10-ride) increase would increase revenue by $80,000.
-
-
(215.0)
Total Transit
-
-
(215.0)
-
-
(15.0)
Community Services
Transit
Recreation & Culture
Community Aquatics and Canada Games Complex
User fees were reviewed for all Community Aquatics and Canada Games Complex programs, with
increases made where appropriate. Average increase was approximately 1.5%. The total impact of
these increases on revenue is $15,000.
22
CITY OF THUNDER BAY - TAX SUPPORTED
Summary of User Fees
User Fees
Department Division
Description
FTEs
Gross $ Net $
(in 000's)
Community Services
Recreation & Culture
Children and Youth Services
User fees were reviewed for all Children and Youth programs, with increases made where
appropriate. Average increase was approximately 1.5%.
-
-
-
Arenas and Stadia
Increase in hourly Ice Rental Fees for Minor-Prime time of 2.5%. Hourly rental rate will increase from
$120/hr. to $123/hr. resulting in an overall revenue increase of $13,100.
-
-
(13.1)
Total Recreation & Culture
-
-
(34.8)
(62.9)
Total Community Services
-
-
(277.9)
Court Services
Proposed new fee of $30 on accounts that are unpaid. Fee is to offset the administrative costs of
collection work undertaken prior to sending to collection agency. The estimated revenue increase is
$50,000. -
-
(50.0)
Tax Revenue
Proposed fee increase from $30 to $40 for NSF cheques. Proposed fee is comparable to fees charged
by banks which range between $40 and $45. Will not result in additional revenue due to decreased
volume of returned cheques.
Total Corporate Services
-
-
(50.0)
Child Care
Fees that are currently below the TBDSSAB maximum rates are being increased by 2% or 5% to be
more in line with these maximums. Fees that are currently at or exceeding the TBDSSAB maximums
are not being increased. The total impact on Child Care revenue is $34,800.
Corporate Services & Long Term Care
Corporate Services
23
CITY OF THUNDER BAY - TAX SUPPORTED
Summary of User Fees
User Fees
Department Division
Description
FTEs
Gross $ Net $
(in 000's)
Corporate Services & Long Term Care
Homes - Pioneer
Ridge/Jasper
Meals on Wheels
Meals on Wheels increasing meal costs by $0.25 per meal effective January 1, 2015. The estimated
revenue from the increase is $10,100 in program revenue.
Total Homes - Pioneer Ridge/Jasper
-
-
(10.1)
(10.1)
Corporate Services & Long Term Care
-
-
(60.1)
-
-
(7.5)
-
-
(7.5)
-
-
(3.0)
Total Infrastructure & Operations
-
-
(3.0)
Total Tax Suported Departments
-
-
(361.0)
Development & Emergency Services
Development Services Planning
New User Fees to be introduced include fees for: minor revisions that require additional internal
circulation, major revisions that require recirculation & notice, recirculation of applications held over
one year, custom planning research, plan of subdivision and each subsequent phase of plan of
subdivision, extension of draft plan approval, minor revisions to site plans requiring internal
circulation, major revisions to site plans requiring recirculation, road naming, peer review costs. The
new user fees are not expected to generate significant revenue for the Division but will encourage
applicants to move forward in a timely manner with their applications. Net budget impact is $7,500.
Total Development & Emergency Services
Infrastructure & Operations
Parks
Parks Fees
Campground fees increased approximately 2%. Field booking rates increased 2%, excluding youth
recreational activities. Building and facility rental rates increased 2%. Gross budget impact on
revenues is $3,000.
24
CITY OF THUNDER BAY - TAX SUPPORTED
Summary of User Fees
User Fees
Department Division
Description
FTEs
Gross $ Net $
(in 000's)
Outside Boards
Parking Authority
Parking Rates
Parking Authority Board members have determined that parking fines should be increased by $5.00
per fine in 2015 in an effort to help deal with any budget deficit. It is estimated that the increase
would apply to 15,000 paid fines per year, and that revenues would increase by $75,000 annually.
However, the process to increase fines make take until July 2015 as approval from City Council is
required and then the approval from the Attorney Generals Office on the set fine amounts is
required. The anticipated impact on fine revenue in 2015 is estimated to be $37,500. Board members
have also approved increases to on-street parking meters, daily and monthly parkade and monthly
and parking lot meter rates pending City Council approval as follows: Parking meter rates on-street
and in lots to be increased from $1.00/hour to $1.25/hour, with a 15 minute grace period still in
place. It is anticipated that the increase will start in May 2015, resulting in revenue increases of
$98,500 in 2015. Parkade daily rates will be increased from $0.75/hour to $1.00/hour, keeping the
daily maximum rate at $5.00. Parkade monthly rates to be increased by 2% annually rounded to the
nearest $1.00, in 2015 from $50.00/month to $51.00/month. It is anticipated that these changes will
start in May 2015, resulting in revenue increases of $21,400 in 2015. Parking lot monthly rates to be
increased by 2% annually rounded to the nearest $1.00, in 2015 from $45.00/month to
$46.00/month. It is anticipated that this change will start in May 2015, resulting in a revenue
increase of $2,300 in 2015.
-
-
(159.7)
Total Outside Boards
-
-
(159.7)
Total User Fees
-
-
(520.7)
25
CITY OF THUNDER BAY - TAX SUPPORTED
Summary of Reductions
Reductions
Department Division
Description
FTEs
Gross $
Net $
(in 000's)
Community Services
General Manager's Office
Central Support
Asset Management
Corporate Reorganization
The Service Level reduction is a result of the July 1 Corporate reorganization, which
resulted in a reduction of 1.6 full time positions. Gross and net budget reduction
of $160,000.
(1.6)
(160.0)
(160.0)
Corporate Reorganization
The Service Level reduction is a result of the July 1 Corporate reorganization, which
resulted in a reduction of 0.5 full time positions. Gross and net budget reduction
of $47,500.
(0.5)
(47.5)
(47.5)
Asset Management - Facility Services Division
Municipal Golf Course and the former EMS headquarters on Donald Street sold in 2014.
Gross budget reduction of $47,500 with no net budget impact.
Total Community Services
(2.1)
(47.5)
(255.0)
(207.5)
26
CITY OF THUNDER BAY - TAX SUPPORTED
Summary of Reductions
Reductions
Department Division
Description
FTEs
Gross $
Net $
(in 000's)
Corporate Services & Long Term Care
Corporate Services
Corporate Reorganization
The reduction is a result of the July 1st corporate reorganization, which resulted in a
reduction of 0.50 FTEs. Gross and net budget reduction of $47,600.
(0.5)
(47.6)
(47.6)
Total Corporate Services
(0.3)
(0.8)
(10.8)
(58.4)
(10.8)
(58.4)
Pioneer Ridge Nutrition/Food Program
Pioneer Ridge nutrition / food program reduction of 0.1 FTE related to the retirement of a
modified food service worker. Gross and net budget impact is $6,200.
(0.1)
(6.2)
(6.2)
Total Homes - Pioneer Ridge/Jasper
(0.1)
(6.2)
(6.2)
Total Corporate Services & Long Term Care
(0.9)
(64.6)
(64.6)
Total Tax Supported Departments
(3.0)
(319.6)
(272.1)
Revenue
The payment processing clerk temp position provides additional resources for vacation
relief and cyclical peaks in the volume of payments being received. Most often additional
resource requirements occur just before and on tax installment due dates. In 2014, new
payment processing equipment and software was purchased that created efficiencies in
processing customer payments received by mail and in person. The budget change
resulting is a 0.3 FTE reduction in the need for temporary resource requirements
throughout the year. Gross and net budget reduction of $10,800.
Homes - Pioneer Ridge/Jasper
27
CITY OF THUNDER BAY - TAX SUPPORTED
Summary of Reductions
Reductions
Department Division
Description
FTEs
Gross $
Net $
(in 000's)
Outside Boards
Community Economic
Development Commission
Parking Authority
Development Officer
In 2015, the CEDC, as approved by the Board of Directors, will be reducing its FTEs from 9
to 8 (reduction of one Development Officer I position that was currently vacant). As a
result, labour expenses have been reduced in the amount of $75,000 of which $58,700 is
appearing in the reduction column.
(1.0)
(58.7)
(9.0)
12.0
Fort William Clinic Lot
The Parking Authority had an agreement with the operators of the Fort William Clinic Lot
to share net parking meter revenues generated in the lot. The agreement was terminated
in early 2014 resulting in a net loss of approximately $12,000 in 2015.
-
Thunder Bay Public Library
(58.7)
Collection Development Costs
Collection development costs ($300,000) have been removed from the operating budget
and included in the capital budget. Total Outside Boards
(1.0)
(300.0)
(367.7)
(300.0)
(346.7)
Total Reductions
(4.0)
(687.3)
(618.8)
28
CITY OF THUNDER BAY - TAX SUPPORTED
Summary of Expansions
Expansions
Department Division
Description
FTEs
Gross $
Net $
(in 000's)
City Manager's Office
City Manager's Office
Office of the City Clerk
City Solicitor and
Corporate Counsel
Temporary Staff
Temporary Staff (0.2 FTEs) to provide vacation coverage for front office administrative staff particularly during the
summer months. Gross and net impact of $8,500.
Taping of Council Meetings
$4,800 gross and net budget impact for the expense for Shaw Cable's taping of Council meetings. There was no
charge in the past but due to Tbaytel now broadcasting there is now a charge for this service.
Rent
There is an increase for rent expense related to occupying new rented office space for court services; this is offset
by a 50% recovery from the Revenue division's budget for their share of this new office space for POA. Therefore,
a gross budget impact of $16,600 and a net budget impact of $8,300. Total City Manager's Office
29
0.2
-
0.2
8.5
8.5
4.8
4.8
16.6
29.9
8.3
21.6
CITY OF THUNDER BAY - TAX SUPPORTED
Summary of Expansions
Expansions
Department Division
Description
FTEs
Gross $
Net $
(in 000's)
Community Services
Asset Management
Transit
Asset Management - Transit Fleet Services
Included in the Transit Fleet operating budget is an expansion effective May 1, 2015 of 0.7 FTEs. The 0.7 FTE is an
expansion in the bus service technician section. This expansion will provide daily LIFT+ service and cleaning
services. Transit fleet maintenance acquired the 25 bus LIFT+ fleet in January 2014. Gross and net budget increase
of $38,900.
0.7
-
-
38.9
Asset Management - Transit Services
Included in the Transit operating budget is an expansion of 0.7 FTEs. The 0.7 FTE is an expansion in the bus service
technician section. This expansion will provide daily LIFT+ service and cleaning services. Transit fleet maintenance
acquired the 25 bus LIFT+ fleet in January 2014. Gross and net budget increase of $38,900.
-
Recreation & Culture
38.9
Children and Youth Programs
The Youth Services Plan was approved by Council in 2013 (Report No. 2013/175). Council directed Administration
to implement the delivery model for youth services to strengthen youth recreational programming, fill gaps that
exist within current programs and locations and develop partnerships. This expansion would fund a component of
the Plan including initiating the development of neighborhood site(s), and additional special events; and an
expanded Youth Week Program. The Youth Task Force established through Council resolution has been working
on an implementation plan to further Council's goals of strengthening youth programming. The Gross budget
impact is $126,900 (net $125,600) and includes an FTE complement of 2.9 non-affiliate program staff necessary to
provide programming and site supervision.
Total Community Services
30
2.9
3.6
126.9
165.8
125.6
164.5
CITY OF THUNDER BAY - TAX SUPPORTED
Summary of Expansions
Expansions
Department Division
Description
FTEs
Gross $
Net $
(in 000's)
Corporate Services & Long-Term Care
Corporate Services
Homes - Pioneer
Ridge/Jasper
Homes Dawson/Grandview
Human Resources Administration
Yearly subscription/license costs for hosted on-line job posting/application software $17,000.
-
17.0
Court Services
There is an increase for rent expense related to occupying new rented office space for court services. 50% of the
costs are included in the City Solicitor's budget. Net budget impact of $8,300. -
-
Corporate Information Technology
Privileged Account Management Solution - A secured solution is required for storing sensitive IT documentation,
controlling access to critical enterprise passwords in a centralized repository and keeping administrator
credentials up-to-date. Ongoing annual maintenance for this solution is $2,500. -
2.5
2.5
Corporate Information Technology
CIT VOIP Telecommunication System - The current system is at end-of-life. The CIT team will explore the advances
and features of an upgraded solution and assess the opportunities for the Corporation. Ongoing annual
maintenance for the system is $2,500.
Total Corporate Services
-
2.5
22.0
2.5
30.3
0.2
0.2
-
-
Total Homes - Dawson/Grandview
0.4
0.4
-
-
Total Corporate Services & Long-Term Care
0.6
22.0
30.3
Pioneer Ridge Life Enrichment
Pioneer Ridge Life Enrichment increase of 0.2 FTE (410 hours) to implement physiotherapy exercises classes. This
is fully funded by the Ministry and is more cost effective than purchasing these services. Gross and net budget
impact is $0.
Total Homes - Pioneer Ridge/Jasper
Dawson Court and Grandview Lodge Life Enrichment
Dawson Court and Grandview Lodge Life Enrichment increase of 0.4 FTE (820 hours) to implement physiotherapy
exercise classes. This is fully funded by the Ministry and it is more cost effective to offer in-house physiotherapy
exercise classes as opposed to purchased services. Gross and net budget impact is $0.
31
17.0
8.3
CITY OF THUNDER BAY - TAX SUPPORTED
Summary of Expansions
Expansions
Department Division
Description
FTEs
Gross $
Net $
(in 000's)
Development & Emergency Services
Superior North EMS
Community Paramedicine
Community Paramedicine (1.8 FTEs) - New initiative in partnership with the Ministry of Health (MOH) to deliver
pre-hospital care. Budgeted cost is $158,000; however, the net budget impact is $0 as this program is funded
100% by the MOH.
Purchased Services
Purchased Services - Funds will be used to develop/maintain Post Traumatic Stress Disorder (PTSD) program for
EMS staff. Gross budget impact of $50,000, net budget impact of $40,800.
1.8
-
158.0
-
50.0
40.8
18.8
226.8
15.4
56.2
-
4.2
2.3
-
2.0
6.2
-
15.0
Personnel Services
Personnel Services (0.1 FTEs) - Increase in replacement wages resulting from collective agreement provisions.
Gross budget impact of $18,800, net budget impact of $15,400.
Total Development & Emergency Services
0.1
1.9
Infrastructure & Operations
Central Support
Hansen Licences
Hansen Licences being budgeted in operating budget rather than through capital program as has been the case in
prior years. This reflects a gross increase of $4,200 and net increase of $2,300 after recoveries from rate
supported operations.
Mediation Costs
Gross budget impact of $2,000 for staff mediation costs to improve work performance and address potential
workplace conflict. No net budget impact as this expansion is fully recovered from rate supported operations.
Total Central Support
Roads
Fall Battery Collection Program
As a result of the Solid Waste Management Strategy, there is an increase in the Waste Collection Section for Fall
battery collection program with a gross and net budget impact of $15,000. This item was identified as part of the
overall strategy to improve diversion in Council Report R017/2014.
32
2.3
15.0
CITY OF THUNDER BAY - TAX SUPPORTED
Summary of Expansions
Expansions
Department Division
Description
FTEs
Gross $
Net $
(in 000's)
Infrastructure & Operations
Roads
Parks
Line Marking for Additional Bike Lanes
Line marking for additional bike lanes approved in 2014 in Corporate Report R73/2014. Gross and net budget
impact of $4,000.
-
4.0
4.0
Lane Maintenance
Return of lane maintenance budget to reinstate program - standards and estimated costs based on Corporate
Report R125/2014. Gross and net budget impact of $56,700.
-
56.7
56.7
Roads - River Terrace Stage 8
Expansion in road maintenance and winter control related to the increase in streets under City management with
the completion of River Terrace Stage 8. Gross and net budget impact of $8,500.
-
8.5
8.5
Winter Control
Winter control budget increase to address systemic issues of funding in 2013 and 2014. Snow plowing, sand and
salt budget increased. Proposing to phase in expansion over 2 years with $350,000 in 2015 in response to
Corporate Report R210/2014.
Total Roads
-
350.0
434.2
350.0
434.2
2.6
2.6
Chippewa Park Support
Increase of (0.1 FTE) to reflect hours of student staffing required to operate Chippewa Park rides and
campgrounds. Gross and net budget impact of $2,600.
0.1
Parks Campground and Park Security
Increase in security budget to address liability issues in evenings and overnight at Trowbridge Falls and Chippewa
Park campgrounds. Gross and net budget impact of $20,000.
-
20.0
20.0
Boulevard Maintenance
Boulevard maintenance increase to fund contracts required to maintain new park and greenspaces near Oliver
Road and other parts of the City. Gross and net budget impact of $13,500.
-
13.5
13.5
-
6.9
6.9
0.1
43.0
43.0
Total Infrastructure & Operations
0.1
483.4
479.5
Total Tax Supported Departments
6.4
927.9
752.1
Chippewa Zoo
New regulations with regard to animals at the Chippewa Zoo have led to the need to increase our veterinary visits
to be monthly, with a gross and net budget impact of $6,900.
Total Parks
33
CITY OF THUNDER BAY - TAX SUPPORTED
Summary of Expansions
Expansions
Department Division
Description
FTEs
Gross $
Net $
(in 000's)
Outside Boards
Community Economic
Development Commission Marketing Campaign
This amount, $75,000, has been added to the CEDC’s 2015 operating expenditures. It is the CEDC’s intention in
2015 to utilize these additional funds to undertake an extensive marketing campaign for a new CEDC Initiative
“Thunder Bay Succession Planning". As a result, the expansion in proposed 2015 operating expenditures ($75,000)
is offset by the proposed reduction in 2015 labour expenses ($75,000).
Victoria Ave BIA
Lighting
Lighting is being converted to include solar options wherever possible. A $10,000 increase to the budget is
requested to help offset costs. 34
-
75.0
75.0
-
10.0
10.0
CITY OF THUNDER BAY - TAX SUPPORTED
Summary of Expansions
Expansions
Department Division
Description
FTEs
Gross $
Net $
(in 000's)
Outside Boards
Waterfront District BIA
Thunder Bay Police
Services
Coordinator
$15,000 expansion to reflect change in coordinator position from part-time to full-time. With the businesses
moving in and the potential Events Centre, there are new plans and ideas that require a person in the office full
-
15.0
15.0
Court Services
The experience with the new Courthouse is that there are still many issues which can only be resolved at the
Inspector level. By maintaining the Inspector position in Court Services (which was originally thought to be
temporary in nature until the Courthouse was up and running), we have a vacancy in the Uniform Patrol Branch
which is being filled by an Acting Inspector. The original thought was that the Inspector of Court Services would
take over the Uniform Patrol position; however, he is still required on site at the new Courthouse. Hence the
need for an additional Inspector (1.0 FTE).
Special Constables (3.5 FTEs) are required to provide Court Security & Prisoner Handling at the new Courthouse.
The facility was constructed with a 30 year life span and has far more courtrooms than our previous facility. More
of these courtrooms are currently being utilised than was expected, creating a greater need for courtroom
security and prisoner transport.
Total Outside Boards
4.5
4.5
430.5
530.5
186.7
286.7
Total Expansions
10.9
1,458.4
1,038.8
35
#REF!
City of Thunder Bay
2015 Rate Supported Operating Budget - Summary
(In $000s)
Approved
2014
Infrastructure & Operations
Solid Waste
Wastewater
Waterworks
Boater Services
2015
Base
One
Time
User
Fees
Service
Reductions
2015
Revised
Base
2015
Increase
(Decrease)
Expansions
Total
2015
$ Request
Total
2015
% Change
13.8
(1,390.0)
(5,153.2)
(96.2)
(6,625.6)
194.3
(789.3)
(4,885.2)
(96.0)
(5,576.2)
150.0
150.0
(202.0)
(3,139.1)
(541.6)
(5.7)
(3,888.4)
(50.2)
34.0
(16.2)
(57.9)
(3,778.4)
(5,392.8)
(101.7)
(9,330.8)
(519.6)%
171.8%
4.6%
5.7%
40.8%
84.1
12.9
11.6
108.6
26.2
(3,765.5)
(5,381.2)
(101.7)
(9,222.2)
89.9%
170.9%
4.4%
5.7%
39.2%
Total Departments
(6,625.6)
(5,576.2)
150.0
(3,888.4)
(16.2)
(9,330.8)
40.8%
108.6
(9,222.2)
39.2%
TOTAL OPERATIONS
(6,625.6)
(5,576.2)
150.0
(3,888.4)
(16.2)
(9,330.8)
40.8%
108.6
(9,222.2)
39.2%
Capital Outlay From Revenue
Solid Waste
Wastewater
Waterworks
Boater Services
Capital Outlay from Revenue
925.0
4,775.0
10,716.3
60.0
16,476.3
240.0
5,292.9
10,727.4
60.0
16,320.3
-
-
240.0
5,292.9
10,727.4
60.0
16,320.3
(74.1)%
10.8%
0.1%
0.0%
(0.9)%
-
240.0
5,292.9
10,727.4
60.0
16,320.3
(74.1)%
10.8%
0.1%
0.0%
(0.9)%
TOTAL BUDGET (NET)
(9,850.7)
(10,744.1)
(150.0)
3,888.4
16.2
(6,989.5)
(29.0)%
(108.6)
(7,098.1)
(27.9)%
Funded by:
Landfill Reserve fund / Borrowing
Sewer Rate Reserve Fund / Borrowing
Waterworks Reserve Fund / Borrowing
Marina Reserve Fund
(938.8)
(3,385.0)
(5,563.1)
36.2
(434.3)
(4,503.6)
(5,842.2)
36.0
(150.0)
-
202.0
3,139.1
541.6
5.7
50.2
(34.0)
-
(182.1)
(1,514.5)
(5,334.6)
41.7
(80.6)%
(55.3)%
(4.1)%
15.2%
(84.1)
(12.9)
(11.6)
-
(266.2)
(1,527.4)
(5,346.2)
41.7
(71.6)%
(54.9)%
(3.9)%
15.2%
-
-
-
-
-
-
-
-
36
-
-
-
-
City of Thunder Bay
2015 Rate Supported Capital Program Summary
(in $000s)
Approved 2014 Capital
Gross
Net
Proposed 2015 Capital
Gross
Net
Infrastructure & Operations
Solid Waste (Landfill & Recycling)
Wastewater (Sewer)
Waterworks
Waterfront Park - Boaters Services
Total Gross and Net Capital
925.0
925.0
240.0
240.0
7,337.3
4,775.0
6,303.0
5,292.9
10,716.3
10,716.3
11,427.4
10,727.4
60.0
60.0
60.0
60.0
19,038.6
16,476.3
18,030.4
16,320.3
37
CITY OF THUNDER BAY - RATE SUPPORTED
Summary of One Time
One Time
Department Division
Description
FTEs
Gross $
Net $
(in 000's)
Infrastructure & Operations
Wastewater
CCTV Imaging and Analysis
One time funding has been included in the 2015 budget to address the need to provide CCTV
imaging and analysis of a number of wastewater and storm water pipes. Gross and net
budget impact of $150,000.
Total Infrastructure & Operations
38
-
150.0
150.0
150.0
150.0
CITY OF THUNDER BAY - RATE SUPPORTED
Summary of User Fees
User Fees
Department Division
Description
FTEs
Gross $
Net $
(in 000's)
Infrastructure & Operations
Solid Waste
Wastewater
Waterworks
Boater Services
Tipping Fees
General tipping fees have been increased 7% in 2015, affecting transactions over the $10 base
fee. It is expected that this increase will net $202,000 in additional revenues.
-
(202.0)
Sewer Surcharge
Sewer Surcharge increased from 75% to 90% for all accounts. 3% increase in other fees
charged by Waste Water program for sanitary sewer services. Net impact on revenues is
projected at $3,139,100.
-
(3,139.1)
Water Rates
Water billings, fixed and variable, will increase 3% in 2015, consistent with the 2014 Water
Authority Financial Plan. This will be applied to all service charges paid by customers. The
projected impact of the rate change is an increase of $541,600 in revenues.
-
(541.6)
Docking Fees
Increase in daily and seasonal docking fees has been set at 2%, with an estimated revenue
impact of $5,700.
Total Infrastructure & Operations
-
(5.7)
(3,888.4)
39
CITY OF THUNDER BAY - RATE SUPPORTED
Summary of Reductions
Reductions
Department Division
Description
FTEs
Gross $
Net $
(in 000's)
Infrastructure & Operations
Solid Waste
Waterworks
Full Time Depot Attendant
The full time depot attendant (1 FTE) position will be released and other means found to
maintain a city presence at the Mapleward site. The complement is required to implement a
key component of the Solid Waste Management Strategy (SWMS). Gross and net budget
reduction of $50,200.
(1.0)
(50.2)
(50.2)
Water Delivery Services
Water delivery services to residents was discontinued in 2014. A revenue reduction of
$34,000 has been made to reflect this change.
Total Infrastructure & Operations
(1.0)
(50.2)
34.0
(16.2)
40
CITY OF THUNDER BAY - RATE SUPPORTED
Summary of Expansions
Expansions
Department Division
Description
FTEs
Gross $
Net $
(in 000's)
Infrastructure & Operations
Solid Waste
Manager of Solid Waste
Designation of $81,000 to fund a Manager of Solid Waste (0.7 FTE in 2015, based on April hire, 1 FTE in
2016) as projected in the Solid Waste Management Strategy presented to Council in 2014. Position is a key
component of implementation of the SWMS. Interfunctional Charges
Increase of $3,100 in Interfunctional charges from Central Support Division due to Hansen licences and staff
mediation costs.
Total Solid Waste
Wastewater
Waterworks
0.7
81.0
81.0
0.7
81.0
3.1
84.1
-
Monitoring Program
A monitoring program is required for the Current River Dam at a cost of $3,100. This program will address
corrosion and infrastructure security at the dam.
-
3.1
3.1
Software
New software is required to monitor water levels in the storm and sanitary sewer collection system and to
replace a CCTV analysis program which is no longer supported, resulting in annual licencing costs of $9,400.
-
9.4
9.4
Interfunctional Charges
Increase of $400 in Interfunctional charges from Central Support Division due to Hansen licences.
Total Wastewater
-
0.0
12.5
0.4
12.9
Water Delivery Program - Transitional Rebate Program
A Transitional Rebate Program for homeowners has been introduced as part of the termination of the
Water Delivery program. The preliminary estimate of costs for this program is $11,200 and it is scheduled
to run until 2017.
-
11.2
11.2
-
11.2
0.4
11.6
104.7
108.6
Interfunctional Charges
Increase of $400 in interfunctional charges from CSD due to Hansen licences.
Total Waterworks
Total Infrastructure & Operations
41
0.7
CITY OF THUNDER BAY
2015 Tax Supported Capital and Operating Budget - Items Referred by Resolution
Ratification Date
Gross $
Net $
(in $000's)
Book
Page
Projects Included in 2015 Budget:
Youth Services Plan - Youth Services Advisory Committee Recommendations
. Report No. 2013.175 (Recreation & Culture and Municipal Child Care)
. That annualized funding for the priorities items as identified in the Report be referred to future
budgets for consideration.
Laneway Maintenance
. Report No. 2014.125 (Roads)
. That the amount of $56,700 be included for consideration in the 2015 Roads Operating Budget
for Lane Maintenance.
Fort William Gardens Future Use
. Report No. 2014.035 (Facilities, Fleet & Transit Services)
. That funds for consideration related to the completion of a Community Services Recreation
Facility Master Plan be included in the 2015 proposed capital budget.
Amended Resolution - Review of Service Level Standards for Winter Control Activities
. Report No. R 210/2014 (Infrastructure & Operations - Roads)
. That the Roads Division tax-supported base operating budget be increased by $700,000 to be
included for consideration in the 2015 Proposed Operating Budget, to address increased cost of
winter operations in keeping with the adjusted five-year average and to be re-evaluated once
the Winter Reserve Fund is replenished.
. That Route Optimization Software be included for consideration in the 2015 Capital Program to
be used to identify operational efficiencies for winter control.
. That the Roads Division's operating budget reflect changes to the infrastructure network for
consideration in subsequent budget submissions starting with the 2015 Operating Budget
submission based on the unit cost per maintenance activity.
Winter Control Budget increase phased over two years, $350,000 is not included in the
proposed budget.
42
January 27, 2014
126.9
125.6 Operating
3-31
June 23, 2014
56.7
56.7 Operating
6-14
July 21, 2014
300.0
300.0
350.0
350.0 Operating
6-14
100.0
100.0
7-40
Capital
4-24
September 8, 2014
8.5
Capital
8.5 Operating
6-14
CITY OF THUNDER BAY
2015 Tax Supported Capital and Operating Budget - Items Referred by Resolution
Ratification Date
Gross $
Net $
(in $000's)
Book
Page
Projects Included in 2015 Budget:
Shelter House Street Outreach Services (SOS) Program - Request for Funding
. Report No. R 233/2014 (City Manager's Office)
. That a total of $50,000 be pre-committed from the proposed 2015 Operating Budget (tax
supported) towards the SOS program - cold weather component.
December 8, 2014
50.0
50.0 Executive
Summary
12
15.9 Executive
Summary
12
. That the request for incremental City funding of $85,000 to Shelter House to provide the SOS
program on a full year basis be referred to City Council for consideration in the 2015 Proposed
Budget.
Request for incrementeal City funding revised to $63,500, not included in proposed budget.
Our Kids Count: Tax Relief Request
. Report No. 265/2014
. That financial assistance be provided by including in the 2015 City of Thunder Bay Operating
budgets for consideration a grant in the amount of $15,904.
43
December 15, 2014
15.9