Fremont School District #6
Request for Proposals
Intercom / Clock & Bell System
February 23, 2011
Intercom System for Fremont County School District #6
Page 1 of 17
Table of Contents
Section
Page
1.
Introduction ................................................................................... 3-4
2.
General Information ...................................................................... 4-7
3.
Proposal Requirements ............................................ ……………8-12
4.
Assurances .................................................................................... 13
5.
Published Legal Advertisement ..................................................... 14
6.
Appendices .............................................................................. 15-16
Intercom System for Fremont County School District #6
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1.0 Introduction
1.1 Summary
This document has been prepared to solicit proposals for a new intercom / clock & bell system for Fremont
County School District #6 Middle/High School. The current intercom consists of a Dukane MACS II that is
located in the main office of the building. There is a single handset located in the office that is used to
broadcast announcements and manage bell schedules. A new Elementary / Central Office building was
opened in August 2008. The new building was outfitted with a Teradon SC Intercom with Teradon clocks in the
MDF of that building. The new building is approximately 50 yards away from the existing MS/HS and is
connected to the MS/HS with single mode fiber. At some point in the future the district may connect the
intercoms of the two buildings and possibly use a single intercom for both buildings which would thereby
decommission the SC Intercom. Because of this required interconnectivity the District is limiting the
equipment bid to only a Teradon Raptor V IP Communication System.
Current classroom configuration is an intercom speaker/digital clock with a rocker switch below to allow a
classroom to initiate communications with the office (see Appendix B). It is the responsibility of the bidder to
present an alternative to the present configuration. It would desirable to use the existing speaker and then
install a new 12” or 16” wireless Teradon clock at each location but the district will consider a speaker
replacement if that is a better solution. The current communications rocker switch should remain in service
which would allow for initiation of two-way communications to be established from the remote location. The
intercom will not be connected to the District’s Shoretel VOIP phone system.
Bidders should provide proposals on equipment plus installation. Equipment and installation need to be
completed and the intercom system fully operational by August 5, 2011.
All work should be coordinated with the Fremont 6 Technology Coordinator.
The RFP will be made available on the district website: http://www.fre6.k12.us.us/tech.html. In addition the RFP
may be obtained from the district office:
Fremont County School District #6
Attention: Albert Booky
P.O Box 10
223 N. Cherry Street
Pavilion, WY 82523
307-856-7970 ext 138
albertb@fre6.k12.wy.us
1.2 Description of Organization
The locations impacted by this proposed phone system replacement at Fremont County School District #6
includes: (1) Middle / High School building,
1.3 Project Goals / Objectives
 Replace the existing Dukane Intercom System in the MS/HS with a Teradon Raptor V System
 Solution sought includes all equipment and installation as specified in RFP
 Provide training for up to 8 district staff members in the operation of the new intercom
1.4 Services
All bidders must bid a Teradon Raptor V IP Communication System. All bidders must be authorized dealers
or resellers.
Intercom System for Fremont County School District #6
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1.5 Schedule of Events
Event
RFP Issuance
Vendor visits to district as needed
Proposal Due back to District
Evaluation Completed
Selection Announced @ Board Meeting
Project completion by
No Students in buildings
Date
February 25, 2011
March 1 - 18, 2011
April 8, 2011 @ 2:00 pm
April 15, 2011
April 18, 2011 @ 7:00 pm
August 5, 2011
June 4 – August 15, 2011
1.6 Questions about this RFP
Questions should be directed to Albert Booky – Technology Coordinator.
Fremont County School District #6
PO Box 10
223 N. Cherry Street
Pavilion, WY 82523
Albert Booky
Technology Coordinator
Email: albertb@fre6.k12.wy.us
Voice: 307-856-7970 ext 138
Fax:
307-856-8641
2.0 General Information
2.1 Bidding Information
The Board reserves the right to accept or reject any or all proposals received in response to this RFP, to waive
formalities and to select the proposal deemed most advantageous to the School District in light of the RFP
evaluation criteria.
2.2 Proposal Submission
Please review this RFP carefully before responding to ensure that the bidder understands fully all procedural,
system, and contractual requirements. Clarification of any elements that remain unclear in the RFP can occur
via email or phone conversation.
Vendors are requested to submit an original and three (3) copies of the proposal in response to this RFP.
A review committee has been formed to advise the Board on the proposals. The committee consists of:
Albert Booky
Chris Jones
Tim Lookingbill
Ceatriss Wall
Technology Coordinator
Data Technician
Facilities Director
MS/HS Principal
Please submit your proposals to Diana Clapp, Superintendent at the address shown below. Proposals must be
sealed and clearly labeled “Intercom System”. Proposals must be received by April 8, 2011 @ 2:00 pm. Late
proposals will not be accepted. Faxed copies will not be accepted.
Fremont County School District #6
Attn: Diana Clapp
PO Box 10
223 N. Cherry Street
Pavilion, WY 82523
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2.3 Vendor Visits
Vendors may schedule a visit to the district with the Technology Coordinator anytime between the dates of
March 1 thru March 18, 2011. Any questions asked by bidders will be made available to all bidders on the
school district website with accompanying answers.
2.4 Amendments to RFP
If amendments become necessary for this RFP, they will be posted on the district web site.
(http://www.fre6.k12.wy.us/tech.html). Bidders are responsible for checking the website for any and all
amendments prior to any proposal submission.
2.5 Cost to Prepare Proposals
The invitation to submit a proposal does not commit the school district to pay any costs incurred in the
submission of the proposal, or in making any necessary studies or designs for its preparation.
2.6 Complaint of Requirements Process
Vendors may protest RFP requirements or specifications by filing a formal written complaint:
Fremont County School District #6
Attn: Diana Clapp
PO Box 10
223 N. Cherry Street
Pavilion, WY 82523
Complaints must be filed by March 18, 2011. Complaints must include specific reasons and proposed changes
to specifications. Complaints will be responded to in writing within 10 business days. Vendors will be notified of
any changes to the RFP via the Amendment Process.
2.7 Protest of Award
Vendors may protest the award of the contract by filing a formal written complaint at the address below:
Fremont County School District #6
Attn: Diana Clapp
PO Box 10
223 N. Cherry Street
Pavilion, WY 82523
Protests of award must be filed in writing within 24 hours of contract award at the administration building. The
written protest shall specify the grounds upon which the protest is based. In order to be considered adversely
affected or aggrieved, the vendor making the claim must be a bidder and be eligible for award. Award Protests
will be reviewed. The school district officer or designee shall have the authority to settle or resolve a written
protest. If the protest is not settled or resolved by mutual agreement a written decision on the protest shall be
issued.
2.8 Proprietary Information
The school district agrees to hold confidential and not disclose to any outside parties any information included in
proposals that is marked as proprietary or confidential, as allowed by law.
2.9 Access to Premises
Access to customer premise for installation will be allowed during normal business hours or as arranged in
advanced.
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2.10 Acceptance of Proposal Content
The successful vendor will be expected to enter into a separate written agreement with the School District for
performance of the services covered by this RFP. The contract documents for this agreement will consist of (1)
a separate agreement, 2) the terms of this RFP (including but not limited to the following specifications), and 3)
the terms of the successful proposal as selected by the District. The separate written agreement will include,
but may not be limited to, the following provisions:
 A provision prohibiting the vendor from engaging in illegal discrimination;
 A provision establishing venue for the resolution of any disputes under the Agreement in Fremont
County, Wyoming;
 Provisions setting forth payment at the time of completion and acceptance.
 Provisions making the agreement subject to termination by the District in the event of any failure of the
vendor to make delivery, to complete implementation and installation of the solution, or if the solution
fails in any way perform as specified and required by the terms of this RFP.
Under such circumstances, the District may deem the vendor to be in default and will provide the vendor
with notice of the default, and the vendor will have 10 calendar days thereafter within which to provide a
corrective plan. If the vendor fails to provide the corrective plan or to cure the default within 10 days of
providing the plan, the contract will be terminated and the District may complete the system and/or
otherwise cure the default through a third party, and the vendor will be responsible for any amounts
incurred by the District in excess of the contract price in completing and securing the operation of the
solution to a capability equal to that specified in the contract.
2.11 Evaluation Process
The objective of evaluation will be to examine each proposal to determine if it meets the mandatory
requirements, and to judge how well it meets the requirements outlined in this RFP. The first step in the
evaluation process will be to determine the degree to which proposals conform to the requirements. Those
proposals failing to meet requirements may be rejected without further evaluation. Also, incomplete proposals
may be rejected as “unresponsive”.
The selection decision will be based on the following:
 Compliance with system requirements and project goals
 Total purchase price and life cycle costs including warranties
 Costs identified as one time only or recurring
 Vendor’s implementation, installation, and training support plans
 Vendor’s record of success in similar installations with the proposed equipment, as evidenced by
reference checks
2.12 Price Increases and Taxes
Vendors must affirm that the purchase price of the system will be valid for a minimum of 120 days after the
proposal is submitted. However, upon the award of a contract, the purchase price becomes firm and may not
be changed thereafter.
Taxes, neither state nor federal, shall be included in bid prices.
2.13 Bid Security
If the bid meets or exceeds twenty five thousand dollars ($25,000) either in part or in total, bid security totaling
10% of the total basic bid shall be submitted with the bid package in the form of lawful moneys of the United
States, a cashiers check or a bank draft payable to Fremont County School District #6, or a satisfactory bid
bond executed by an acceptable surety.
2.14 and 2.15 Indemnity and Insurance
The vendor will perform its services under the contract entirely at its own risk and will assume all responsibility
for the performance of its obligations under the contract. The vendor will agree to indemnify and hold harmless
the District, its officers, employees and students from any and all claims, demands and causes of action of any
kind or character, including claims for attorneys fees and costs, arising in favor of vendor's employees or anyone
else on account of bodily or personal injury, death, damage to property or other damages arising out of the
services performed by vendor or in any way resulting from the acts or omissions of the vendor and/or its agents,
employees, subcontractors or anyone else for whom the vendor is responsible.
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The vendor will be required to carry and maintain appropriate workers compensation coverage for all its
employees, and will be required to carry and maintain the insurance coverage outlined below from an insurance
company (or companies) authorized to write insurance in the State of Wyoming, with a minimum "A.M. Best
Rating" of A. The required coverage will include (1) appropriate CGL insurance extending coverage to its
activities under the contract, including personal injury liability, bodily injury liability and property damage
coverage, with a combined single limit of $1 million per occurrence and $2 million aggregate per year; (2)
employer's liability insurance with a limit of not less than $ 300,000; and (3) appropriate commercial automobile
coverage as follows:
Bodily Injury and Property Damage:
Coverage to include -- all owned autos, all hired autos, all non-owned autos; combined single
limits of $ 1 million each accident; and uninsured / underinsured motorist limits of $1 million.
Any deductible or self-insured retention amounts must be declared to and approved by the District and the
District shall be named as an additional insured on such coverages. Certificates of insurance demonstrating
such coverages will be submitted to the District and subject to its approval. The District reserves the right to
purchase insurance coverage in the limits specified above should the vendor cancel coverage during the term of
the contract, in which event the costs of such coverage will be offset against any payments otherwise due the
vendor.
2.16 Components of a Complete Response
 Proposal assurances signature page (page 13 of this document)
 Detailed cost structure with component level pricing
 Diagrams of systems, if applicable
 Support / Support/Warranty plan, including a clear written description of the terms of all training, support
and maintenance obligations and warranty provisions
 Exceptions list, if applicable
 Bid Bond
2.17 Physical location of sites
 Wind River MS / HS
1994 Cougar Drive, Pavillion, WY
2.18 Representation
In addition to any other assurances required under this RFP, the vendor hereby warrants and
represents that, by submitting its proposal:
●
It has familiarized itself with the terms of this RFP and that it has investigated and fully
understands (1) the conditions under which it would it be providing services; (2) the
character, quality, quantity and scope of the work required of it; and (3) the
requirements of the RFP;
●
If selected, it will render the services called for under the RFP with the care, skill and
diligence in accordance with the generally accepted standards and practices of the
profession in which it is engaged;
●
it has the methods and means to provide the services called for under the RFP,
including but not limited to the necessary infrastructure, plant, equipment, capital and
staff; and that
●
It is engaged in an independently established trade, occupation, profession or business
and that the services that would be required of it would be rendered in the course of
such trade, occupation, profession or business.
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3.0 Proposal Requirements
3.1 Summary
Given the potential future interconnectivity required with the Teradon SC system in our Elementary School it has
been decided that a Teradon Raptor V IP Communication System bid is the only proposal the district will accept.
1. Current Intercom System: (see Appendix A & B)
a. Dukane MACS II in rack; located in closet off Main Office
b. Cable: Home runs / CAT3 back to rack in office
c. (1) administrative handset in Main Office
d. (45) combination digital clock / speaker at remote locations
e. (8) office rectangular (12” x 4”) clocks
f. (5) 15” diameter round clocks
g. (6) 17” diameter round clocks
h. Rocker switch allowing intercom communication initiation from each remote location that
has speaker / clock combination (45)
2. Suggested New installation: (see Appendix C)
a. Teradon Raptor V in rack in same location as existing
b. (3) administrative handsets (2 new locations / vendor needs to wire)
c. (55) 12” wireless round clocks (includes 2 spares)
d. (11) 16” wireless round clocks (gym, commons, large classrooms)
e. Disable existing digital clocks
f. use existing cabling
g. use existing speakers at remote locations
h. use existing rocker switches at remote locations
3.2 Scope of Work
1. This project consists of furnishing and installing all equipment, cabling and labor required for a
complete, operable, new computer based administrative communication and control system as outlined
in this RFP.
2. This system shall provide a communications path to all classrooms, workrooms, multi-purpose rooms,
offices and corridor speaker locations and all exterior speaker locations. It must be separate from voice
processing system allowing simultaneous use of classroom telephone and receipt of intercom pages to
the speaker without interruption.
3. The equipment specified herein and shown on the drawings is based upon equipment as manufactured
by Teradon Industries. The intent is to establish a standard of quality, function, and features. It is the
responsibility of the bidder to insure that the system meets or exceeds all standards set forth in these
specifications.
4. The vendor is responsible for submitting detailed drawings identifying full campus speaker coverage.
The vendor shall also supply a system wiring diagram.
5. The vendor must provide all support to the District to interface the system to other communication
devices.
6. The vendor must have a trained service department on call 24 hours a day, 365 days a year, for the
purpose of service to the system. Additionally, the vendor must respond in a reasonable timely fashion.
7. The vendor must maintain adequate stock of potential replacement parts including clocks, speakers,
exterior horn speakers, back boxes, grilles, remote speaker cards, Raptor V laptop computer and power
supplies to service the system should any failure occur. The system provided through this RFP should
not be down for 24 hours due to any catastrophic failure such as lightning damage, flooding etc.
3.3 Voice Communications and Sound System Description
1. The vendor shall furnish and install a complete computer based and controlled voice communications
system with all wire, outlets, and equipment as may be required to provide a complete and operational
sound and voice communication system.
2. The vendor must provide the following documentation and services:
a. As built drawings: These drawings must include the manufacturer’s specification sheets,
including all component parts, control equipment drawings, and wiring diagrams. They should
include up-to-date drawings that include any changes made to the system during installation.
Operator’s manuals and instructions must also be provided.
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3.4 Description of the System
1. The system must consist of a central equipment cabinet, system server running computer based
intercom operations software, power supply, zone cards, Executive handsets, amplifiers, classroom
loudspeaker assemblies, and all associated material, hardware, wiring, and options as described herein
to provide a complete working system which shall meet the specified requirements.
2. The system should provide the following communication paths and functions:
a. Executive control to a single classroom loudspeaker
b. Executive control to executive control
c. Executive control to classroom phone
d. Simultaneous program distribution directed from an executive control without interrupting the
intercom channel
e. Executive control or classroom telephone (with pass code) to any of the system programmable
999 paging zones.
f. Executive control or classroom telephone (with pass code) to any of the 999 emergency alerts
in the system.
3. The system must provide the facilities for:
a. Paging
b. Sounding emergency signals
c. Timed event signals
d. Control and distribute multiple program channels to individual classrooms, selected groups, or
all classroom speakers.
4. The system computer must include the capabilities to act as the master clock and will be capable of
correcting compatible brands of analog and digital secondary clocks. The system clock must be
capable of being automatically updated with the atomic clock on the Internet or the District time server
via LAN or WAN connection.
5. The system must use standard 25-volt technology.
6. The system must also provide standard telephone functions as the PBX/VOIP phone system in the
school connected to external trunk lines provided by the telecom providers. The system must provide
the school with the following features on the telephone system:
a. Capability to accommodate up to 999 telephone extensions without the addition of another
PBX/VOIP system. Systems that require an additional PBX-VOIP system to be tied into the
intercom are NOT considered equal.
b. Caller ID
c. Voice mail for each user with e-mail notification when mailbox approaches maximum size.
d. Automated attendant
e. Call forwarding
f. Call waiting
g. Conference calling
7. The system must provide for Remote Addressable Units (RAU) connected to the Central Equipment
cabinet via new copper cabling or a single pair of multimode or single mode fiber optic in a star
topology. All RAU’s should be located at or near IDF’s. All local room wiring for speaker, call-in and
VOIP or Analog telephone should be cabled via existing or new CAT 5/6 homerun to each local RAU.
Vendors must be able to accommodate RAU’s in both single building and multi-building complexes with
a single connection between the head-end and the RAU. Individual homeruns to the head-end are
unacceptable. The use of punch downs and 25, 50, or 100 pair wire runs back to head end are NOT
considered equal. The purpose of this system design is to add modular expandability at each IDF
closet location in the school. Systems that require master control cards found in the head end rack to
also be located in RAU’s for communication are NOT considered equal.
3.5 System Operation Features
1. The system must provide a minimum of the following:
a. Computer-based equipment of plug and play design, utilizing plug in connections between the
system control computer and the system cards.
b. Emergency calls must be set to take precedence over routine calls.
c. The system must be capable of accommodating 999 Executive Handsets or classroom phones
in any combination.
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d. The system must be capable of utilizing standard .WAV files for sound generation. The system
must come equipped with a minimum of 20 sound selections, including multiple bells, custodial,
and emergency tones.
e. Programmable tones such as warble, siren, chime, etc. must be available. The District must
have the ability, without requiring a service call to the vendor, to add unlimited additional tones
or unlimited pre-recorded messages and announcements to the system.
f. The system must be able to handle unlimited District provided .WAV files for tones.
g. Optional UPS (uninterruptible power supply) may be provided to maintain system integrity in
instances of power loss.
h. The system must have last number redial.
i. The system must provide speed dial access to specific functions.
j. The system must be able to provide 2 auxiliary contact closures per speaker card that are
triggered on any of the following events:
1. Bells
2. All Page
3. Special Events
4. Timed Clock Correction
k. Emergencies, all-page, and bells must be programmable with a single touch of a button.
l. The system must be equipped with 1 Executive Handset, with built in microphone, caller ID,
speaker, and hands free speakerphone.
3.6 Station Design
1. Each classroom is to be considered one station and must have a dedicated audio circuit to the central
equipment cabinet or RAU.
2. All outside horns must be zoned separately.
3. Each grade level must be independently grouped into its own zone separately.
4. All zones must be verified with District officials.
3.7 Programmable System Functions
1. 4 digit user programmable room dialing
2. Caller ID to the Executive Handset, as well as classroom phones if equipped. Systems that must have
separate caller ID modules will NOT be accepted.
3. Unlimited user events and user tones
4. Unlimited bell schedules
5. Ring up to 3 simultaneous bell schedules
6. 999 multi-purpose zones on systems installed. Systems that require multiple Master Control Units to be
networked together to accomplish this number of zones are NOT considered equal.
7. Automatic distribution of user programmable time events activated by the internal clock.
8. Compatible with standard Bellcore Caller Id Remote Display Units for display of incoming calls.
9. School programmable room stations, zones, or multiple zones to receive the program source on a
selected basis. Schools must be able to access the computer and assign room, zone, and events with
a single point and click.
10. The system must be compatible with DTMF phone system and be able to use touch tone phones to
make and receive calls from within the system.
11. The system must have a user-programmable, UPS backed master clock.
12. The system must be able to drive a combination of both digital and analog clocks on the same circuit
from within the system.
13. The system must be able to accept unlimited system inputs to integrate to external special systems,
which the school wishes to generate an event or tone on the intercom.
14. The system must support “remote speaker cards” allowing for speaker cards/stations to be located
throughout the campus.
3.8 System Equipment
A detailed list of all equipment needed for the system should be attached to all bid submissions.
3.9 Remote Access to the System
1. Web Interface: The system must provide password protected web programming from any internet
connection. The web interface must include the minimum functions:
a. Bell schedule adjustment
b. Tone Configuration
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c.
The ability to create, upload and distribute audio files to a single site or multiple systems at the
same time. Audio files include voice recordings, site created or downloaded files
d. Multiple levels of access for local site level access and district access
e. Ability to view system log files
f. Systems that do not provide a constant, web based and web accessible programming option for
the end user will NOT be accepted.
2. Configuration: The system must provide password protected Remote Configuration features via a
TCP/IP network based LAN or WAN including:
a. Speaker card configuration
b. Room configurations
c. System Diagnostics
3. Technical Support: The system must provide password Remote Assistance features via a TCP/IP
network based LAN or WAN including:
a. Operating system trouble shooting/diagnostics
b. Database maintenance
c. File transfers
4. Remote Addressable Unit (RAU)
a. Remote Addressable Units must consist of:
1. Rack mount 60W amplifiers located in Central System equipment
2. Rack Audio Bridge in 1U fully enclosed chassis located in Central System
equipment
3. Up to 254 Speaker/Call-in modules in 1U fully enclosed chassis located in
Remote System Equipment
4. Fiber Transmitters and Receivers (if fiber is used) or copper connections (if
copper is used)
b. Remote System Equipment must be connected in a star topology to the Head end via:
1. Copper: CAT 5/6 Shielded and two pair of 16AWG stranded cable
2. Fiber: 2 strands fiber-optic cabling between head-end and each RAU
c. Local room wiring for speaker and call-in should be cabled in CAT 5/6 or 18AWG stranded
cable homerun to each local Remote System Equipment
3.10 System Components
A. Central System Equipment
1. Teradon AL1000 Series Raptor V intercom computer.
2. Standard Windows Vista or Windows 7 OS (or newer) computer with minimum of 250G hard
drive, 2.3G processor, 2G RAM, CD-R+W
3. Amplifier: Teradon T-1S60 60 Watt Modular Amplifier; provide minimum (2) amplifiers sufficient
to provide 1 Watt per interior speaker and 12 Watt per exterior speaker
4. Communication Card: Teradon IC1110R-8 Rack Mount Converter Card with 8 Ports
5. VOX Card: Teradon IC1130R Rack Mount VOX Card
6. 4 Channel Mixer Card: Teradon IC1150R Rack Mount 4 Channel Mixer Card
7. Optional Rack Mount CD player Teradon part number T6221
8. Optional Rack Mount AM/FM Tuner Teradon part number T6222
9. Dell Latitude Laptop Computer
10. Rack Mounted UPS / Battery Back-up: TUPS1500 1500VA Uninterruptible Power Supply
11. Cabinet: Teradon 6622 Stand Alone Cabinet with 22 Rack Units of Vertical Space or larger
depending upon size of system.
B. Executive Control Handset
1. Teradon A9007 Executive Phone
2. Color: Charcoal
3. Executive Control Phones shall be installed as shown on drawings (Appendix C).
C. Classroom and Corridor Clock / Speaker Combo
1. Clock: Teradon TIAM-1BS-12R-4 12” Analog Correction Clock or TIAL-1BS-12R-0 Wireless 12"
Analog clock.
2. Speaker: Teradon A8000 Speaker with Transformer
3. Grille: Teradon A7011 8” Speaker & 12” Clock Grille
4. Back Box: Teradon A5003 Surface Back box
5. Volume Control: Teradon A2020
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D. Classroom and Corridor Speakers
1. Speaker: Teradon A8000 Speaker with Transformer
2. Grille: Teradon A6002 Ceiling Grille
3. Back Box: Teradon A5000 Surface Back box for 8” Speaker
4. Tile Bridge: Teradon A5050 Ceiling Tile Bridge
5. Volume Control: Teradon A2020 (Optional)
E. Exterior Speakers
1. Speaker: Teradon A4000 Horn Speaker
2. Wire Guard: Teradon A4000G Horn Speaker Wire Guard
3. Back Box: Teradon A5005 Surface Back box for 8” Speaker
F. Remote System Equipment
1. Speaker Card: Teradon IC1100R Speaker Card
2. Speaker Card Power Supply: Teradon IC1100PS
3. Amplifier: Teradon models T-1S60 60 Watt, T-1S120 120 Watt, T-1S240 240 Watt per
requirements.
4. Vox Card: Teradon IC1130R
G. Telephone Interface Device
1.
Telephone Interface Device: Telephone interface to existing telephone system is provided
in the IC2000 Audio Conference Bridge
H. Miscellaneous
1. Clock Wire Guard: Teradon SAG-1200 12” Analog Correction Clock Wire Grill at designated
locations.
2. Call-in Switch: Teradon A2001 Call-In Switch
3. Executive Analog Phone: A9007
4. Executive VOIP Phone: A9002
5. Classroom Analog Phone:A9006
6. Classroom VOIP Phone: A9004
7. Remote Access Software: provide the capability to install at owners request (2) copies of
Remote Access Software.
3.11 Installation
1. Install per manufacturers specifications
2. The vendor must coordinate exact locations and quantities of all clock and speaker locations with the
District officials. Unless otherwise agreed upon, speakers must be centered and spaced 20 feet apart.
Classroom speakers must be centered in the room, or centered on the wall where wall mounting is
required. The gymnasiums, library media centers, auditoriums, cafeterias, etc, must have speakers
positioned for proper sound coverage, avoiding ceiling sound panels and include appropriate protective
wire guards.
3.12 Cabling
1. Size and quantity of conductors must be in accordance with manufacturer’s requirement for cabling.
Cables may be run in conduit or in return air plenums provided the cable is UL listed for Plenum use.
2. CAT5e or 18AWG stranded cabling must be utilized for speaker, call-ins, and Executive Handsets.
3. The number of clocks on each run and the distance for the clock runs must determine the secondary
clock wiring.
3.13 Warranty
1. The vendor must provide warranties with any equipment installed to complete this project. The
warranties must protect the equipment from defect for a period of three years from the date of final
acceptance. Warranty will include labor for a period of one year.
3.14 Support and Training
1. The vendor must provide a minimum of 20 hours of training for District personnel on the proper
operating procedures for the system after completion at each school campus.
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4. Assurances
The following list of assurances must be completed, must be signed, and must be submitted as part of the
submitted bid. By signing this list of assurances and by quoting the required proposed cost(s), the Vendor
agrees to the bid requirements as stated in the bid specifications for all equipment bid and / or installed at
Fremont County School District #6.
Yes
Assurances
1.
The Vendor agrees that all shipping costs will be borne by the Vendor.
2.
The Vendor agrees that the deadline for the submission of this bid to Fremont County School
District #6 is April 8, 2011 @ 2:00 pm.
3.
The Vendor adheres to standards and recommended installation requirements for all
equipment.
4.
The Vendor agrees that any replacement part used in a warranty issue must have the same
warranty agreement of the parts accepted for bid and it must remain under warranty until the
life of the original warranty expires.
5.
The Vendor agrees to install only equipment specified in the bid & that equipment be new.
Furthermore, the Vendor agrees that all documentation supporting this equipment will be
provided at the time of delivery / installation.
6.
The Vendor agrees to warranty all parts and labor (if provided) for all of the equipment
provided.
7.
The Vendor agrees that for warranty requests the Vendor has within 24 hours of notification
to respond to this warranty problem and either to repair or to replace the defective part(s).
8.
The Vendor agrees that Fremont County School District #6 has the right to reject any and all
bids, to waive any and all technicalities, and to award all or any part of the bid in a manner
that is in the best interest of the school system.
9.
The Vendor agrees to provide the Fremont County School District #6 with “Net 45” terms.
________________________________
Printed Name
_______________________________
Name of Company
_______________________________
Signature
_________________________________
Position
Intercom System for Fremont County School District #6
No
Page 13 of 17
5. CALL FOR BIDS
Fremont County School District #6
Fremont County
Pavillion, Wyoming
INTERCOM / CLOCK & BELL SYSTEM
The Board of Trustees, Fremont County School District #6, Fremont County, Pavillion, Wyoming is requesting
bids for a new intercom system for Fremont County School District #6.
This package will be limited to solutions by Teradon. The system will provide intercom / clocks & bell
communication for Wind River Middle/High School.
Sealed Bids will be received by:
Fremont County School District #6
Intercom System
P.O. Box 10
223 N. Cherry Street
Pavillion, WY 82523
until 2:00 p.m. (local time) April 8, 2011. ONLY BIDS RECEIVED AT THE SCHOOL DISTRICT OFFICE WILL
BE CONSIDERED. Bids will be publicly opened and read aloud. All Bids will be taken under advisement. A
recommendation to accept or reject the Bids will be made to the Board of Trustees at a regular meeting
scheduled April 18, 2011 @ 7:00 p.m. (MST) in the Fremont County School District #6 Central Office Board
Room. All Bids must be plainly marked “Intercom System." Copies of specifications may be obtained from
Albert Booky, Technology Coordinator, Administration Office, 223 N. Cherry Street, Pavillion, WY 82523 (307)
856-7970.
The Board of Trustees of Fremont County School District #6, Fremont County, Pavillion, Wyoming reserves the
right to reject any or all proposals received in response to this RFP, to waive formalities, and to accept the
proposal deemed most advantageous to the School District in light of the RFP evaluation committee.
Shane Sanderson, District Clerk
Fremont County School District #6
223 N. Cherry Street
Pavillion, WY 82523
PUBLICATION DATES:
Riverton Ranger
2/25/2011
Intercom System for Fremont County School District #6
Page 14 of 17
Appendix A – MS / HS Building
Intercom System for Fremont County School District #6
Page 15 of 17
6. Appendix B – Typical Classroom / Remote location configuration
Intercom System for Fremont County School District #6
Page 16 of 17
6. Appendix C – New Teradon Installation
Intercom System for Fremont County School District #6
Page 17 of 17