MINNESOTA STATE COLLEGES AND UNIVERSITIES
Metropolitan State University
Main Campus
REQUEST FOR PROPOSAL (RFP)
FOR
HVAC SYSTEMS OPERATION AND PREVENTIVE MAINTENANCE
SERVICES
TABLE OF CONTENTS
Page No.
Section I
Introduction
3
Section 2
Vendor Requirement
4
Section 3
Proposal Preparation
5
Section 4
Proposal Evaluation
9
Section 5
General Requirements
11
Attachments:
1.
2.
3.
4.
5.
6.
HVAC Systems Preventive Maintenance Schedules
Affidavit of Non – collusion
Data Disclosure Information
Ramsey County Prevailing Wage Determination
Affirmative Action Certificate of Compliance
Campus Map
17
55
56
58
65
72
Section 1: Introduction
The Minnesota State Colleges and Universities (MnSCU) is the fifth-largest higher education
system in the U.S. and is comprised of 32 two-year and four-year state colleges and universities
with 54 campuses located in 46 Minnesota communities. MnSCU colleges and universities serve
about 250,000 students in credit-based courses and produce about 34,000 graduates a year.
Metropolitan State University is a comprehensive urban university committed to meeting the
higher education needs of the Twin Cities and greater metropolitan population. As a four year
university located in St. Paul, Minnesota, the institution offers over 10,000 students (5427 FYE)
annually a wide range of education opportunities to enhance personal growth and community
vitality. The university provides accessible, high-quality liberal arts, professional, and graduate
education to the citizens and communities of the metropolitan area, with continued emphasis on
underserved groups, including adults and communities of color. The university is committed to
academic excellence and community partnerships through curriculum, teaching, scholarship and
services designed to support an urban mission.
The MnSCU Board of Trustees, on behalf of Metropolitan State University hereafter referred to as
the “Owner”, is soliciting proposals from interested, qualified consultants, and intends to retain a
service contracting firm to provide Operations and Maintenance services to the Metropolitan State
University facilities, hereafter referred as the “Contract”.
Selection of vendors shall be based on Metropolitan State University evaluation of responses.
Metropolitan State University intends to enter into a contract with the selected Respondent, and
this contract will contain all the terms and conditions required by this request for proposals (RFP),
as well as further terms and conditions negotiated between Metropolitan State University, the
Office of the Chancellor's General Counsel and/or the Office of the Attorney General, and the
selected Respondent.
1.1
Summary
Proposals must be delivered to:
Location:
Metropolitan State University
Name:
Aksana Belik
Title:
Buyer
Address:
Suite 329, Founders Hall, 700 East Seventh St, St Paul, MN 55106
Phone:
651-793-1894
not later than 2 pm CST April 21, 2016. Late Responses will not be considered.
Formal addenda to this RFP as to the deadline for submission of proposals or any other matters
will be electronically posted to the university website at: www.metrostate.edu/bid-requests
1.2
Purpose of this Request for Proposal
METROPOLITAN STATE UNIVERSITY is requesting proposal to assist in developing HVAC
SYSTEMS
OPERATION
AND
PREVENTIVE
MAINTENANCE
S E R V I C E S . This RFP i s undertaken by METROPOLITAN STATE UNIVERSITY pursuant
to the authority contained in provisions of Minnesota Statutes § 136F.581 and other applicable
laws.
Accordingly METROPOLITAN STATE UNIVERSITY shall select the vendor(s) whose
proposal(s), and oral presentation(s) if requested, demonstrate in METROPOLITAN STATE
University’s sole opinion, the clear capability to best fulfill the purposes of this RFP in a cost
effective manner. METROPOLITAN STATE UNIVERSITY reserves the right to accept or reject
proposals, in whole or part, and to negotiate separately as necessary in order to serve the best
interests of Metropolitan State University. This RFP shall not obligate Metropolitan State
University to award a contract or complete the proposed project and it reserves the right to cancel
this RFP if it is considered to be in its best interest.
1.3
Procurement Timetable:
The following is the University’s intended schedule for the RFP and procurement process to
obtain proposal bids. The University reserves the right to modify this schedule as necessary.
•
•
•
•
•
•
•
•
Event
RFP Release Date
Mandatory pre-award meeting & walk-through
RFP Response Submission Deadline 1 pm CST
Review of RFP proposals
Anticipated Owner’s Representative Contract Award Date
Contract Negotiation
Deadline for contract execution
Contract Affective start date
Date
March 30, 2016
April 7, 2016
April 21,2016
April 22-25,2016
April 29, 2016
May 2-31,2016
June 30,2016
July 1,2016
Section 2: Vendor Requirements
Vendor must have at least ten (10) years of corporate experience in the commercial HVAC
business, preferably working with Universities including previous experience in HVAC system
operation, repair and maintenance of equipment and systems for similar type facilities.
The successful Contractor will be entrusted to designate a qualified primary building engineer
for the main campus HVAC systems operation and preventive maintenance service work. The
primary building engineer shall have at a minimum a Chief Engineer, Class C license and be
licensed in the servicing of R-22, R134a, R-407c and R-410a refrigeration systems. The primary
building engineer shall be trained and experienced in the operation of building automation and
energy management systems of the types installed in the University's facilities. These include
Niagara (web based), Phoenix, and Liebert System. The primary building engineer shall be
responsible for the operation and maintenance of HVAC systems at the University's main campus
throughout the term of the contract. The Owner reserves the right to request written justification
from the Contractor if the Owner questions labor and material quantities and costs involved in
the performance of the work. Upon request by the Owner, the Contractor shall provide copies of
applicable technician timesheets and current material price sheets to document labor and material
usage and costs provided.
All technicians designated by the Contractor to perform HVAC maintenance services shall have
at a minimum a Journeyman Pipefitter competency license and applicable City of Saint Paul
licenses to work on commercial grade steam, heating water, chilled water, condenser water,
refrigeration, fuel oil, and low voltage systems. All work shall be done under the supervision of
the primary building engineer. The contractor shall base their proposal on a forty (40) hour
week Monday – Friday 7 a.m. – 3:30 p.m. July 1st – June 30th.
Technicians designated by the Contractor to conduct vibration analysis testing of HVAC
equipment shall be certified at a minimum as a level 3 vibration analysis technician in nondestructive testing (NDT), on AHU's motors and pumps greater than 10HP.
Vendor shall have a branch office within 50 miles radius of the Metropolitan State University
Main Campus and be capable of providing emergency services within a 1-hour period and
provide a fully outfitted service vehicle while technician is on site.
Vendor must have a current Contractor’s License in the State of Minnesota and provide copy to
Metropolitan State University at time of bid, to prove vendor’s qualifications in system operation
and maintenance competency.
If at any time Metropolitan State University is dissatisfied with the service and/or labor being
performed, Metropolitan State University may request and receive a new technician(s) to service
its buildings.
Section 3: Proposal Preparation
3.1
General Information
Proposals must be clear, concise, and clearly follow the format detailed in this RFP. Proposals
that are difficult to follow or that do not conform to the RFP format or binding specifications may
be rejected. Respondents must include required information called for in this RFP. The Owner
reserves the right to reject a proposal if required information is not provided or is not organized
as directed. The Owner reserves the right to change the evaluation criteria or any other provision
in this RFP provided all vendors are notified of the change.
This request for proposal does not obligate the Owner to award a contract and the Owner
reserves the right to cancel the solicitation if it is considered to be in its best interest.
A. This document, including attachments, constitutes a formal Request for Proposal (RFP)
and is a competitive procurement. Therefore the Respondent shall carefully follow the
instructions herein in order to be considered fully responsive to the RFP. The Owner
reserves the right to reject a proposal that is determined to be incomplete or which does
not follow the required structure and format. However, when such statements, omissions
or deviations are innocent or inadvertent in the opinion of the Owner, the Owner further
reserves the right to waive them as informalities.
B.
Proposals are to be sealed in mailing envelopes or packages with the
Responder’s name and address clearly written on the outside. The proposal must be
signed in ink by an authorized member of the company. Proof of authority of the
person signing shall be furnished upon request. Prices and terms of the proposal as
stated must be valid for the length of any resulting contract. All costs incurred by a
Responder in replying to this RFP shall be borne by the Responder. Proposals made in
pencil shall be rejected. Alterations in cost figures used to determine the lowest
priced proposal shall be rejected unless initialed in ink by the person responsible for
or authorized to make decisions as to the price quoted. Proof of authorization shall be
provided upon request. The use of “white out” is considered an alteration.
C. Notwithstanding anything to the contrary, the Owner reserves its right to:
1. Reject any and all proposals received in response to this RFP.
2. Select, for contract negotiation, a proposal other than the one with the lowest cost.
3. Waive or modify any informalities, irregularities, or inconsistencies in proposals
received and/or accept a late written modification requested by the Owner if the
proposal itself was submitted on time and if the modified proposal is more
favorable to the Owner.
4. Approve sub-contractor(s) used by a Respondent.
5. Negotiate any aspect of the proposal with any Respondent and negotiate with
more than one (1) Respondent at the same time.
6. If negotiations fail to result in an agreement, terminate negotiations and select the
next most responsive Respondent, prepare and release a new RFP, or take such
other action as the Owner deems appropriate.
7. Select more than one Respondent.
D. Any verbal explanations of instructions or discussion of any aspect of this RFP provided
the Respondent before the award of a contract shall not be binding. Respondents with
questions regarding the Operations and Maintenance Services specifications for
this Request for Proposal must submit them in writing by electronic mail (do not fax) to:
Name: Edward H. Cook & Associates, P.A.
Title: Consulting Engineer
Address: 809 Goodrich Ave. St. Paul MN 55105
Telephone: 651-298-0940 Fax: 651-298-0622
Email: edward@cookconsultants.com
E. Responders may propose additional tasks, activities, or alternative suggestions if they will
substantially improve the results of the project. These items shall be separated from the
required items on the cost proposal.
3.2
Contacts
Requests for information or clarification by Respondents must be received no later than 1 pm CST
on April 11 2016. Written questions or communications with the Owner regarding this RFP must
be submitted via email. Questions must include the name of the questioner, as well as a phone
number, mailing address, and e-mail address for confirmation. Note that both questions and
answers will be posted to the website listed in section 1.1 by 8 am CST, Friday, April 15, 2016;
anonymous questions will not be answered.
All communication must clearly state the appropriate RFP reference (i.e. subject plus page and
section numbers) and must generally state the contents of the communication (for example, “RFP
Questions”) in the subject line of the email. Any email not carrying this designation will be
assumed to be general email, and may not receive priority attention.
If appropriate, a change responding to such a request may be issued by the Owner in the form of
an addendum to the RFP. No other communications shall be of any effect in changing or
amending this RFP.
All written communications from potential Respondents must be sent via e-mail to:
Name:
Title:
Email:
Phone:
Edward H. Cook & Associates, P.A.
Consulting Engineer
edward@cookconsultants.com
651-298-0940
From the date of release of this RFP until a Respondent is selected and a contract executed,
Respondents must not communicate with the Owner’s staff concerning the RFP except through
the Owner Contact pursuant to the procedure described in the RFP. If any Respondent attempts
any unauthorized communication, the Owner may reject that Respondent’s proposal.
3.3
Proposal Delivery
All proposals must be sent to and received by:
Location:
Name:
Title:
Address:
Phone:
Metropolitan State University
Aksana Belik
Buyer
Suite 329, Founders Hall, 700 East Seventh St, St Paul, MN 55106
651-793-1894
In order to be considered for selection, sealed proposals must be received at the address
identified above and time stamped by the Owner no later than 2 pm. CST, April 21, 2016.
Submission by fax, email or other electronic transmission is unacceptable and proposals
submitted by these means will not be considered. The Owner assumes no responsibility for
delays in the US mail or courier systems, or because of weather.
A Respondent's response received after the deadline will not be accepted or considered. Receipt
by the Owner of a proposal received after the closing date and time as stated herein shall not be
construed as acceptance of the proposal. Late proposals will be logged as to date/time received
and thereafter returned to the late Respondent.
If delivery of the proposal is not made by courier or in person, the use of certified or registered
mail is suggested. Note: Use of certified or registered mail does not relieve the Respondent of
the responsibility to ensure the proposal is date/time stamped as specified above.
3.4
Quantities
Each Respondent shall provide on 8 ½ x 11 inch paper one signed original copy of its entire
submission including all attachments. In addition, all Respondents shall submit six (6) identical
copies of its proposal with duplicate signatures and all attachments. Further, an electronic copy
in PDF format will be required. The entire proposal cannot exceed twenty-one (21) pages,
including the transmittal letter, but excluding required attachments.
3.5
Binding
All copies of proposals shall be submitted with one staple in the upper left hand corner. No threering binders, edge binding or plastic inserts allowed. All pages must be sequentially numbered.
3.6
Duration of Offer
Proposals submitted in response to this solicitation are irrevocable for 90 days following the due
date of the proposals. This period may be extended by written agreement between Responder
and the Owner.
3.7
Transmittal Letter
The Transmittal Letter for each Respondent’s proposal must be submitted on its official business
letterhead. The letter shall transmit the proposal, identify all materials and enclosures being
forwarded collectively as a response to this RFP, and must be signed by an individual authorized
to commit the Respondent to the scope of work proposed.
3.8
Proposal Content
The following is considered minimum contents of the proposal:
1.
A company profile that provides the firm’s experience and qualifications to provide
services on similar work.
2.
Identification, and work experience of all journeyman to be assigned to the contract.
3.
References for work similar in nature and scope to this one, completed within the last five
(5) Years. For each referenced project, identify the name and contact information for the owner
client, and describe the scope of services provided by your company.
4
Provide hourly charge-out rates (that would include reimbursable expenses) for staff
assigned to the project for the proposed work and any extra work authorized by the Owner.
5
Required Respondent Statements or Attestations
a. A list of the individuals involved with the preparation of the RFP response.
b. A statement that no attempt has been made or will be made by the Respondent to induce
any other person or firm to not submit a proposal.
c. A statement on the RFP proposal sheet listing all addenda, if any, received by the
Respondent.
d. A statement that no personnel currently employed by the University or MnSCU or under
contract to the University or MnSCU participated, directly or indirectly, in any activities
related to the preparation of the Respondent's proposal; this does not include clarifications
and answers to questions provided by the Owner in regards to this RFP.
e. A statement that the Respondent has had no contractual relationships or other contacts
with any University or MnSCU's personnel involved in the development of the RFP, or, if
such contacts have occurred, a statement identifying in detail the nature and extent of
such contacts and the personnel involved.
f. A statement that Respondent has sole and complete responsibility for the completion of all
services provided under the contract, except for those items specifically defined as Owner
responsibilities;
g. A statement that, in connection with this procurement of Owner’s Representative services,
the prices proposed by the Respondent have been arrived at independently, without
consultation, communication, or agreement, for the purpose of restriction of competition,
as to any other Respondent or with any competitor; and that unless otherwise required
by law, the prices quoted have not been knowingly disclosed by the Respondent prior to
award, either directly or indirectly, to any other Respondent or competitor, all as reflected
in the Affidavit of Non-Collusion (Attachment 1);
h. A statement that no contingency fees have been paid for purposes of securing this contract;
i. A statement that the Respondent's offer will be firm and binding, without any reference to
the price submitted, for 90 days from the due date for receipt of proposals;
j. A certification by an appropriate corporate official other than the signer of the proposal
that the official signing this proposal has the authority to obligate and bind the
corporation to the terms, conditions, and provisions of the proposal.
Section 4: Proposal Evaluation
4.1
General
All proposals received by the deadline noted above will be evaluated by representatives of the
Owner. The Owner does not agree to reach a decision by any certain date; however, it is hoped
that the evaluation and selection will be completed within 45 business days after the RFP
deadline.
Factors on which proposals will be judged include, but are not limited to:
1.
Completeness, detail, and thoughtfulness of response as reflected by proposal coverage of
all elements of work listed in the Attachment.
2.
Experience of the proposing Respondent.
3.
Approach and special services, benefits, or advantages to the Owner.
4.
Cost in relation to level of service to be provided.
5.
4.2
Demonstrated effective communication skills and techniques to specified work.
Criteria
Criteria described below, based upon the point scale below, will be used by the University’s
review committee to evaluate Respondent proposals. The evaluation may include Respondent
interviews and requests for additional information, and will focus on the specifics of the
Respondent’s approach.
COMPANY PROFILE - - 5 points
The Respondent will submit a company profile. Factors favorable to a Respondent will
be stability of the Respondent’s business and greater length of experience that would contribute
to the Respondent’s performance on this project. Factors unfavorable to a Respondent would be
civil or criminal judgments or financial defaults that would affect the Respondent’s performance
or failure to complete specified work.
STAFFING - - 20 points
Qualifications, experience, licensing and training of its personnel (experience of
personnel who are committed to work on the contract including supervisory and management
assigned.
RELEVANT EXPERIENCE WITH SIMILAR WORK - - 25 points
The Respondent will provide a summary of its experience with work of similar nature
and scope, specifically stating description, scale and complexity, and geographic location of each.
The summary should include the following:
A. Work at MnSCU, 2010 to present.
B. The members of your staff assigned to previous service work.
C. Non-MnSCU projects completed 2010 to present. The Respondent shall provide as to this
work the name of the Owner and the name of an Owner’s contact person with phone
number and email address. The Owner reserves the right to independently obtain
confirmation of the Respondent’s information from such Owners.
ADDITIONAL CAPABILITIES AND MAINTENANCE REPAIR SERVICES THAT
CAN BE PROVIDED - - 15 points
Describe what other capabilities and services that can be provided.
COMPLETENESS, T H O R O U G H N E S S A N D D E T A I L OF THE R ESPONSE
AS REFLECTED BY PROPOSAL DISCUSSION AND COVERAGE OF THE
ELEMENTS OF WORK – 10 points.
PRICING - - 25 points
The Respondent shall provide a fee for each year of service contract and a total cost for the entire
c o n t r a c t. The total cost will be used to calculate points using following criteria.
The lowest cost proposal will receive the maximum points. Points will be awarded to each of the
other proposals by dividing the lowest proposal by each of the other proposal costs. The answer
will always be less than 1. Take the answer of the division and multiply by the maximum points.
The answer will be the number of points (rounded to the nearest whole number) assigned to the
total cost for this Respondent.
Here is an example: The maximum points awarded for price is: 25. The lowest proposed price is
$100. That Proposal receives 25 points. The second lowest price is $125. Divide $100 by $125.
This equals .8. Multiply .8 x 25 = 20. 20 is the number of points to be awarded to that Proposal.
The third Proposal is $140. Divide $100 by $140. This equals .71. Multiply .71 x 25 = 17.75 (round
to the nearest whole number). 18 is the number of points to be awarded to that Proposal
The rates listed on the RFP may be used by the Owner to add or deduct services to modify the
RFP response or subsequent contact on a per hour basis.
Section 5: General Requirements
5.1
Owner’s Right to Amend RFP
The Owner reserves the right to amend any segment of the RFP prior to its announcement of a
successful Respondent and award of contract. If a change occurs in Owner’s requirements
resulting in a decision to modify the RFP scope of work or statement of requirements, such change
will be communicated in writing as an addendum to the RFP provided to all prospective
Responders on the official Respondent list. In such an event of a change, all Respondents will be
afforded the opportunity to revise their proposals to accommodate the RFP amendment.
Any addenda to this RFP will be sent by the Owner to Respondents by mail or email.
Respondents will be responsible for meeting the requirements of all addenda and will be required
to acknowledge receipt of all addenda on the RFP proposal form.
To receive addenda and other information pertaining to this RFP, all Respondents must ensure
they are on the Owner’s official lists of Respondents and must designate a single mailing and/or
email address for all such mailings.
5.2
Affidavit of Non-Collusion
Each Responder must complete the attached Affidavit of Non-Collusion (Attachment 1) and
include it with the proposal. Failure to submit a correctly executed Affidavit of Non-Collusion
shall be grounds for rejection of a vendor’s response to this RFP.
5.3
Conflicts of Interest
A Responder must provide a list of all entities with which it has relationships that create, or
appear to create, a conflict of interest with the work that is contemplated in this RFP. The list
should indicate the name of the entity, the relationship, and a discussion of the conflict.
Disclosure of any contractual relationship with any MnSCU College/University or MnSCU
personnel in the twelve (12) months immediately prior to the release of the RFP, or any similar
real or potential conflicts of interest, may, at the sole discretion of the Owner, be grounds for
rejection of the Respondent's proposal or termination of any contract awarded.
5.4
Disposition of Responses
All materials submitted in response to this RFP will become property of MnSCU and will become
public record in accordance with Minn. State. §13.591 after the evaluation process is completed
and an award decision is made. All materials submitted by responders are subject to the
provisions of Minnesota Statutes section 13.591, subd. 3(b), which reads as follows:
Data submitted by a business to a government entity in response to a request for proposal, as
defined in section 16C.02, subdivision 12, are private or nonpublic until the responses are opened.
Once the responses are opened, the name of the responder is read and becomes public. All other
data in a responder's response to a request for proposal are private or nonpublic data until
completion of the evaluation process. For purposes of this section, "completion of the evaluation
process" means that the government entity has completed negotiating the contract with the
selected vendor. After a government entity has completed the evaluation process, all remaining
data submitted by all responders are public with the exception of trade secret data as defined and
classified in section 13.37. A statement by a responder that submitted data are copyrighted or
otherwise protected does not prevent public access to the data contained in the response. If all
responses to a request for proposal are rejected prior to completion of the evaluation process, all
data, other than that made public at the response opening, remain private or nonpublic until a
resolicitation of the requests for proposal results in completion of the evaluation process or a
determination is made to abandon the purchase. If the rejection occurs after the completion of
the evaluation process, the data remain public. If a resolicitation of proposals does not occur
within one year of the proposal opening date, the remaining data become public.
5.5
Form of Contract between Owner and Respondent
You should be aware the contract between the selected Respondent and the Owner will be in the
form of Maintenance Services Contract, attaching and including this RFP and any addenda,
the selected Respondent’s response to the RFP, and any modifications to the requirements of
the RFP resulting from negotiations between the selected Respondent and the Owner.
A sample Maintenance Services Contract is at http://finance.mnscu.edu/contractspurchasing/contracts/forms/MnSCU034_MaintSer.docx
for your reference (once on the website, see item #44). Much of the language reflected in the
contract is required by statute. If you take exception to any of the terms, conditions or language
in the contract, you must indicate those exceptions in your response to the RFP; certain exceptions
may result in your proposal being disqualified from further review and evaluation. Only those
exceptions indicated in your response to the RFP will be available for discussion or negotiation.
Any award made as a result of this RFP Process will be governed by the terms and conditions
contained in this document.
If you take exception or wish to propose a deviation to any term or condition in this
document, do so clearly and conspicuously in your proposal by referencing the specific section
number of the term or condition and by describing the exception or deviation and proposing
alternative language.
If you do not clearly and conspicuously take an exception or propose a deviation to
aspecific term or condition, you shall be bound by such term or condition in the event an
award of the contract is made to you.
The Owner reserves the right in each instance to:
1) accept with deviations or exceptions
2) negotiate deviations or exceptions or
3) reject a proposal with deviations deemed unacceptable by the Owner at its option
and in the exercise of its sole discretion.
5.6
Vendor Preferences
The vendor preference is applied only to the first $500,000 of the response. Preferences are not
cumulative; the total percentage of preference granted on a contract may not exceed the highest
percentage of preference allowed for that contract.
1.
Preference to Targeted Group and Economically Disadvantaged Business and Individuals
- In accordance with Minnesota Rules 1230.1810, subpart B and Minnesota Rules
1230.1830, certified Targeted Group Businesses and individuals submitting proposals as
prime contractors shall receive the equivalent of a six percent preference in the evaluation
of their proposal, and certified Economically Disadvantaged Businesses and individuals
submitting proposals as prime contractors shall receive the equivalent of a six percent
preference in the evaluation of their proposal. For information regarding certification,
contact the Materials Management Helpline at 651.296.2600, or you may reach the
Helpline by e-mail at mmd.help.line@state.mn.us. For TTY/TDD communications,
contact the Helpline through the Minnesota Relay Services at 1.800.627.3529
2.
Preference to Veteran-Owned/Service Disabled Veteran-Owned Small Businesses - In
accordance with Laws of Minnesota, 2009, Chapter 101, Article 2, Section 56, eligible
certified veteran-owned and eligible certified service-disabled veteran-owned small
businesses will receive a 6 percent preference on the basis of award for this RFP.
5.7
Human Rights Requirements
For all contracts estimated to be in excess of $100,000, Responders are required to complete the
attached Affirmative Action data page (Attachment 5) and return it with the response. As
required by Minn. R. 5000.3600, "It is hereby agreed between the parties that Minn. Stat. § 363A.36
and Minn. R. 5000.3400 to 5000.3600 are incorporated into any contract between these parties
based upon this specification or any modification of it. A copy of Minn. Stat. §363A.36 and Minn.
R. 5000.3400 to 5000.3600 are available upon request from the contracting agency." Copies of the
statute and rules are also available from Minnesota Bookstore, 680 Olive Street, St. Paul, MN
55155, 651-297-3000. All responders shall comply with the applicable provisions of the Minnesota
Human Rights Act, Minnesota Statutes ch. 363A and specifically section 363A.36. Failure to
comply shall be grounds for rejection.
Effective July 1, 2003 - The Minnesota Department of Human Rights is authorized to charge a
$75.00 fee for each Certificate of Compliance issued. You may submit your affirmative action
plan along with a cashier’s check or money order in the amount of $75.00 to the Minnesota
Department of Human Rights or you may contact the Department for additional information
at: Contract Compliance Unit, Minnesota Department of Human Rights, Sibley Square at
Mears Park, 190 East 5th Street, Suite 700, St. Paul, MN 55101, Phone 651-296-5663, TTY 651296-1283, Toll Free 800-657-3704.
5.8
Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion – Lower Tier Covered Transactions
A. The prospective lower tier participant certifies, by submission of this proposal, that
neither it nor its principals is presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from participation in this transaction by any
Federal department or agency.
B. Where the prospective lower tier participant is unable to certify to any of the statements
in this certification, such prospective participant shall attach an explanation to this
proposal.
5.9
Insurance Requirements
Listed below are the insurance requirements of the State of Minnesota acting through its Board
of Trustees of the Minnesota State Colleges and Universities, hereinafter “BOARD.”
CONTRACTOR shall not commence Work under the Contract until it has obtained all
insurance required herein and such insurance has been approved by BOARD. Certificates shall
be an Acord form.
CONTRACTOR shall procure and maintain, for the life of the Contract, or for as long as
required herein, insurance policies, including any amendments or additional insurance required
as follows:
1)
Workers’ Compensation Insurance: The Contractor shall provide
compensation insurance for all Contractor employees and, in case any
subcontracted, the Contractor shall require the Subcontractor to provide
compensation insurance in accordance with the statutory requirements of
of Minnesota, and including:
workers’
work is
workers’
the State
•
Coverage B: Employers' Liability, at limits of not less than $100,000 bodily
injury by disease per employee. $500,000.00 bodily injury by disease
aggregate: and $100,000 bodily injury by accident.
• Coverage C: All State coverage.
If applicable. USL& H. Maritime, Voluntary, and Foreign coverage.
Evidence of Subcontractors insurance shall be filed with Contractor.
2)
Commercial General Liability: The Contractor shall maintain insurance protecting
the Contractor from claims for damages for bodily injury, including sickness or
disease, death and for care and loss of services as well as from claims for property
damage including loss of use which may arise from operating under this Contract
whether such operations be by the Contractor or by a subcontractor of the
Contractor or by anyone directly or indirectly employed under this Contract.
Unless otherwise specified within this Contract, the Contractor’s insurance
minimum amounts will be as follows:
1. $2,000,000.00 - per occurrence
2. $2,000,000.00 - annual aggregate
3. $2,000,000.00 - annual aggregate applying to Products / Completed Operations
In addition, the following coverages shall be included:
Premise and Operations Bodily Injury and Property Damage
Personal Injury an Advertising Injury
Products and Completed Operations Liability
Blanket Contractual Liability
Independent Contractors (let or sublet work)
Other; please list
Name the Board of Trustees of Minnesota State Colleges and Universities and its officers and
members, to include the Project’s College or University, the State of Minnesota, officers and
employees of the State of Minnesota, the Architect and its agents, as Additional Insured
3)
Business Automobile Liability: The Contractor will be required to maintain
insurance protecting the Contractor from claims for damages for bodily injury as
well as from claims for property damage resulting from the ownership, operation,
maintenance or use of all owned, hired, and non-owned autos which may arise
from operations under the contract, and in case any work is subcontracted, the
Contractor will require the Subcontractor to provide Commercial Automobile
Liability. Unless otherwise specified within this Contract, the Contractor insurance
minimum amounts will be as follows:
•
$2,000,000.00 - per occurrence Combined Single Limit for Bodily Injury and
Property Damage
In addition, the following coverages should be included:
Owned, Hired and Non-owned
Name the Board of Trustees of Minnesota State Colleges and Universities and its officers and
members, to include the Project’s College or University, the State of Minnesota, officers and
employees of the State of Minnesota, the Architect and its agents, as Additional Insured
Additional Insurance Conditions:
1 Contractor’s policy(ices) shall be primary insurance to any other valid and
collectible insurance available to the BOARD with respect to any claim arising out
of Contractor’s performance under this contract;
2
Contractor will provide the BOARD with thirty (30) days advance notice of
cancellation, non-renewal, or reduction in limits of coverage or other material
change;
3
Contractor is responsible for payment of contract related insurance premiums and
deductibles;
4
If Contractor is self-insured, a Certificate of Self-Insurance must be attached;
5
Include legal defense fees in addition to its liability policy limits, with the
exception of 4. above; and
6. Obtain insurance policies from an insurance company having an “AM BEST”
rating of A- (minus); Financial Size Category (FSC) VII or better and must be
authorized to do business in the State of Minnesota.
The BOARD will reserve the right to immediately terminate the Contract if the Contractor is not
in compliance with the insurance requirements and retains all rights to pursue any legal remedies
against the Contractor. All insurance policies must be open to inspection by the BOARD, and
copies of policies must be submitted to the BOARD’s authorized representative upon written
request.
Hold Harmless and Indemnification: The Contractor shall indemnify and hold harmless the
Owner and the Board of Trustees of the Minnesota State Colleges and Universities and its officers
and members, the State of Minnesota, officers and employees of the State of Minnesota, the
Architect, Architect’s consultants, and agents, and employees of any of them from and against all
claims, damages, loss or expense (1) in attributable to bodily injury, sickness, disease, or death or
to injury to or destruction of tangible property (other than the Work itself), including loss of use
resulting there from and (2) is caused in whole or in part by any negligent act or omission of the
Contractor, any Subcontractor, anyone directly or indirectly employed by any of them or anyone
for whose acts any of them may be liable regardless of whether or not such claim, damage, loss
or expense is caused in part by a party indemnified hereunder. Such obligation shall not be
construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity or
liability which would otherwise exist as to any party or person described in this paragraph.
Section 6: Financial Requirements
In preparing a response, Responders should be aware of the following required MnSCU contract
terms and conditions:
A.
B.
Compensation will be for ALL services performed, unless a specific payment schedule is
mutually agreed upon. Metropolitan State University DOES NOT make regular payments
based on the passage of time and only pays for services performed or work delivered
AFTER it is accomplished in a satisfactory way.
Payment is only made after the submission of an authorized and properly itemized
invoice.
Attachment 1
SECTION 231000
HVAC SYSTEMS OPERATION AND PREVENTIVE
MAINTENANCE SERVICES SPECIFICATIONS
PART 1 - GENERAL
1.1
CONDITIONS
A.
1.2
The Conditions of the Contract and the General Requirements are hereby made a part of this Contract.
SUMMARY
A. The intent of this specification is to establish and define the complete scope of work to be
included in the outsourced portion of the operation and preventive maintenance services for
the main campus HVAC systems.
1.3
SCOPE
A. The successful contractor shall provide appropriately licensed and qualified building engineers to
operate and maintain on a regular schedule the heating, ventilating and air conditioning (HVAC)
equipment and systems for the Metropolitan State University Main Campus Facilities to include
a primary building engineer having a boiler operator’s license. Operational services to include, but
not be limited to, a daily facility walk through, checking and adjusting HVAC systems, monitoring
systems operational settings and performance, and maintaining daily documentation logs on
boilers, chillers, cooling towers and air handling units. Maintenance services to include, but not be
limited to, seasonal start-up/shut-down of HVAC equipment and systems in addition to daily,
weekly, monthly and yearly maintenance tasks such as cleaning, lubricating, inspecting,
maintaining, testing and monitoring as described within these specifications. The successful
contractor shall provide all labor, supervision, skills, tools, transportation and services required to
perform t h e specified work. Materials shall be furnished by this Contractor as described within
these specifications. Additionally, it is expected that the primary building engineer will perform
minor miscellaneous maintenance tasks not necessarily outlined in the contract at the request of
the Owner. It is anticipated that these minor tasks would be performed w h i l e the engineer i s
already on site.
B. The successful contractor shall prepare and administer a complete HVAC systems operation and
preventive ma i nt en a nce program in accordance with the requirements of these specifications.
The program shall be prepared in standard software format and a copy provided to the Owner for
approval.
C. All work shall be performed i n a safe, efficient, workmanlike manner in accordance with all State
and local codes and regulations by qualified technical personnel.
1.4
DEFINITIONS
Metropolitan State University
Main Campus
HVAC SYSTEM OPERATION A N D
PREVENTIVE
MAINTENANCE
1
A. General Explanation: Certain terms used in these specifications are defined generally in this
article. Definitions and explanations of this section are not necessarily complete or exclusive, but
are general for the work to the extent not stated more explicitly in other provisions of these
specifications.
B. Where the terms "Mechanical Contract(s)", Mechanical Contractor", "Mechanical" or "Mechanical
Work" appear in these specifications, they shall be taken to mean or refer to contracts or
subcontracts for heating, ventilating, air conditioning, refrigeration, or other mechanical work
where specified within these specifications as defined and described in the contract documents.
C. Indicated: The term "Indicated" is a cross reference to similar means of recording requirements in
contract documents. Where terms such as "shown", "noted", and "specified" are used in lieu of
"indicated", it is for purpose of helping the reader locate cross references, and no limitation of
location is intended except as specifically noted.
D. Directed, Requested, etc: Terms such as "directed", "requested", "authorized", "selected",
"approved", "required", "accepted", and "permitted", mean "directed by Engineer", "requested by
Engineer", etc. However, n o such implied meaning will be interpreted to extend Engineer's
responsibility into Contractor’s area of systems operation and preventive m a i n t e n a n c e means
and methods or supervision.
E. Approve: Where used in conjunction with Engineer's response to requests, applications, inquiries,
reports and claims by Contractor, the meaning of the term "approved" will be held to limitations of
Engineer's responsibilities and duties as specified in General and Supplementary Conditions. In
no case will "approved” by Engineer be interpreted as a release of Contractor from
responsibilities to fulfill requirements o f contract documents.
F. Furnish: The term "furnish" is used to mean supply and deliver to project site, ready for unloading,
unpacking, assembly, installation and similar operations.
G. Install: The term "install" is used to describe operations at project site including unloading,
unpacking, assembly, erection, placing, anchoring, applying, working to dimension, finishing,
curing, protecting, cleaning and similar operations.
H.
Provide: The term "provide," means furnish and install, complete, fully operable and ready for
intended use.
I.
Installer: The entity engaged by Contractor or its subcontractor for performance of a particular
unit of work at the facility site.
J. Testing Laboratory: An independent entity engaged to perform specific inspections or tests of the
work, to report and interpret results of those inspections or tests.
K.
Owner: Unless specifically indicated otherwise the term "Owner" shall refer to the State of
Minnesota through its Board of Trustees of the Minnesota State Colleges and Universities
(MnSCU).
L. Engineer: Unless specifically indicated otherwise the term "Engineer" shall refer to Edward H. Cook &
Associates P.A.
HVAC SYSTEM OPERATION AND
PREVENTIVE MAINTENANCE
Metropolitan State University
Main Campus
2
1.5
WARRANTY
A. The Contractor shall guarantee all labor and materials for equipment, devices and materials
provided under this contract for the period of twelve (12) months after completion of the work as
evidenced by acceptance by Owner. A Standard Manufacturer’s Warranty is to be considered a
part of these conditions. All defective items shall be promptly replaced at no cost to the Owner.
B. Defects of any kind due to faulty work or materials appearing during the above mentioned period
shall be immediately made good by the Contractor at his own expense to the entire satisfaction of
the Owner. Such reconstruction and repairs shall include all damage to the building or other
equipment resulting from the original defect or repairs thereto.
C. This guarantee shall not apply to damage occurring after final acceptance due to wind, fire,
vandalism, abuse or carelessness of other Contractors or their employees, agents or employees
of the Owner, or the General Public.
D. This guarantee shall not apply where other guarantees for different lengths of time are specifically
called for.
1.6
REFERENCES
A. Material and workmanship to comply with applicable codes. As a minimum include State and
Federal laws, local ordinances, Utility Company regulations and requirements and interpretations
of the following by the local authority having jurisdiction:
1. American Gas Association
2. American Society of Heating, Refrigerating and Air Conditioning Engineers
3. American Society of Mechanical Engineers
4. American Society for Testing Materials
5. Institute of Electrical and Electronic Engineers
6. National Electrical Code
7. National Fire Protection Association
8. National Safety Code for Mechanical Refrigeration
9. National Safety Council
10. Occupational Safety and Health Administration
11. State and Local Codes
B. Resolution of a conflict or interpretation of codes and standards shall be by the governing
authority.
1.7
QUALITY ASSURANCE
A. Contractor shall have at least ten (10) years of corporate existences and experience in the
commercial HVAC business, preferably working with Universities including previous experience in
HVAC system operation, repair and maintenance of equipment and systems for similar type
facilities
B. Contractor must have sufficient and suitable licensed and trained personnel to properly perform
the operation and maintenance services as described in the RFP and specifications.
Metropolitan State University
Main Campus
HVAC SYSTEM OPERATION AND
PREVENTIVE MAINTENANCE
3
1.8
SAFETY
A.
The Contractor shall, prior to commencing work, thoroughly examine and become familiar with
the systems and associated facilities to ensure the service can be completed in an orderly, safe
manner. In addition, the Contractor shall maintain a safe work environment a t all times. The
building engineer and/or technician shall report immediately to the Owner's representative t h e
existence of unsafe conditions which will compromise the performance of service. Safety will be
the sole responsibility of the Contractor. The Contractor shall take all necessary precautions for
the safety of the Owner's and Contractor's employees and the general public and shall erect
a n d properly maintain at all times all necessary facility safeguards for the protection of said
person(s). If necessary, the Contractor shall post signs warning against hazards in and around
the work site.
B.
The Contractor shall provide all of the necessary equipment and tools required to perform the
services of this contract. The equipment and tools shall be well maintained, calibrated, and in
proper working order before use in the performance of the service.
C.
Prior to beginning work, the Contractor shall submit all required permits in accordance with the
Owner’s requirements.
D.
Any shut-down of University mechanical or electrical equipment o r systems and/or utilities must
be approved and scheduled with the designated University representative prior to shutting down
the systems or commencing work.
E.
The Contractor shall properly remove and dispose of all debris, surplus materials, and similar
items resulting from the work or associated operations, leaving the work site and all equipment
operated and serviced under this contract in a clean and dust free condition.
PART 2 - PRODUCTS AND SERVICE
2.1 GENERAL
A.
HVAC systems operation and preventive m a i n t e n a n c e services shall be provided by the
Contractor on all equipment and associated devices related to the HVAC systems as defined
within this section of the specifications. The Contractor shall prepare and administer a complete
HVAC systems operation and preventive m a i n t e n a n c e program in accordance with the
requirements of these specifications. The program shall be created in a standard software
format with a hardcopy kept in a designated place in the boiler plant for easy access. The
program shall include, but not be limited to, HVAC systems operational and preventive
maintenance tasks identifying the required training level of the technician performing t h e service
and tasks broken down into daily, weekly, monthly and seasonal service requirements. The
program shall also indicate any safety requirements for each task. The program shall be
approved b y the Owner’s representative p r i o r to implementing.
B.
The Owner will designate personnel to provide initial technical assistance in located and
isolating HVAC equipment and obtaining entry/access to the boiler and chiller plants,
mechanical equipment rooms, and areas requiring access to perform necessary operation and
preventive m a i n t e n a n c e services.
C.
The attached Schedules (A, B, C) of this section of the specifications identify the respective
main HVAC equipment included in this contract in addition to minimal operational and
HVAC SYSTEM OPERATION AND
PREVENTIVE MAINTENANCE
Metropolitan State University
Main Campus
4
preventive maintenance tasks to be performed. The information is not to be considered as
all- inclusive but a representation of major equipment items and associated tasks. The
Contractor shall visit the site and examine the building facilities and equipment to verify the
full extent of work involved. It is noted that the tasks in the schedules shall be performed by
the primary building operating engineer while the JO and JM tasks shall be performed b y a
journeyman building engineer.
2.2
CLEANING AND HOUSEKEEPING
A.
2.3
This Contractor shall properly remove and dispose of all debris, surplus materials, and similar
items resulting from his work or associated operations, leaving the project site and all
equipment operated and maintained under this contract in a clean and dust free condition.
MATERIALS
A.
The following preventive maintenance materials shall be furnished by this Contractor and
included in their bid price:
1. Chilled water system glycol for annual system flushing and refilling in the approximate amount of 260
gallons of Dow Thermal. It is noted that water treatment services are not in this contract.
2. Boiler waterside gaskets for annual replacement.
3. Chiller waterside gaskets for annual replacement.
4. All necessary equipment lubricants.
5. Additional materials shall not exceed cost + 20% mark-up.
2.4
SERVICE CALL
A.
Contractor shall be available for emergency services calls on a twenty-four (24) hour basis,
seven days a week.
B.
Contractor shall be respond and commence work within one (1) hour or less for emergency
repairs. Emergency repairs may include, power outages where the contractor is required to turn
off all main breakers and cycle on breakers one at a time once power has returned.
C.
Contractor shall complete all work during standard working hours from 7:00 a.m. to 3:30 p.m.,
unless the Owner has placed a service call outside of this timeframe. Service call shall b e
considered outside the base bid and shall be based on standard hourly rate.
2.5
MAIN CAMPUS BUILDINGS
A.
Metropolitan State University’s Main Campus located at 700 East Seventh Street, Saint Paul,
MN consist of the following buildings and are included in this contract:
1.
Auditorium
700 East Seventh Street, St. Paul, MN
2.
Physical Plant (Boiler & Chiller Plant)
700 East Seventh Street, St Paul, MN
3.
Founder Hall
700 East Seventh Street, St. Paul, MN
4.
Library
745 East Seventh Street, St. Paul, MN
5.
New Main
700 East Seventh Street, St. Paul, MN
6.
7.
St. John’s Hall
700 East Seventh Street, St. Paul, MN
Library Skyway
700 East Seventh Street, St. Paul, MN
HVAC SYSTEM OPERATION AND
PREVENTIVE MAINTENANCE
Metropolitan State University
Main Campus
5
8.
Fine Arts Building
677 East Seventh Street, St. Paul, MN
9.
ICES Building
678 East Seventh
10.
Science Education Center
664 E. 6th Street, St. Paul, MN
11.
Science Skyway Parking
664 E. 6th Street, St. Paul, MN
12.
Ramp
400 Maria Avenue, St. Paul, MN
13.
Student Center
698 East Seventh Street, St. Paul, MN
HVAC SYSTEM OPERATION AND
PREVENTIVE MAINTENANCE
Metropolitan State University
Main Campus
6
The attached Schedules (A, B, C) of this section of the specifications identify the respective main HVAC
equipment included in this contract in addition to minimal operational and preventive maintenance tasks
to be performed. The information is not to be considered as all-inclusive but a representation of major
equipment items and associated tasks. The Contractor shall visit the site and examine the building
facilities and equipment to verify the full extent of the work involved. It is noted that the tasks in the
schedules identified as either EO, EM, JO, and JM tasks shall be performed by primary building engineer.
SCHEDULE A – HVAC EQUIPMENT
Building HVAC equipment types are currently tagged and identified by the following
abbreviations:
Equipment A b b r e v i a t i o n Equipment
D e s c r i p t i o n AC
Air Compressor
ACCU
Air Cooled Condensing Unit
AD
Air Dryer
AHU
Air Handling Unit
BC
Building Automation C o n t r o l s
B
Boiler
CH
Chiller
CHWP
Chilled Water Pump
C02
Carbon Dioxide Sensor
CP
Condensate P um p
CPU
Data Room Air Conditioning U n i t
CR
Condensate Return Pump
CUH
Cabinet Unit Heater
CWP
Condenser Water Pump
Dist-P
Distribution Chilled Water Pump
EMS
Energy Management S y s t e m
EX
Exhaust Fan
EXT
Expansion Tank
F
Furnace
Metropolitan State University
Main Campus
HVAC SYSTEM OPERATION AND
PREVENTIVE MAINTENANCE
7
FCU
Fan Coil Unit
FP
Boiler Feed Pump
Gen
Emergency Generator
H
Humidifier
HVAC
Rooftop Unit
HWC
Hot Water Converter
HWF
Heating Water Filter
HX
Heat Exchanger
MUA
Make-Up Air Unit
OilP
Fuel Oil Pump
P
Circulating Pump
PA
Pneumatic Air Compressor
RF
Return Air Fan
RFM
Refrigerant M o n i t o r
S
Supply Air Fan Main
SF
Supply Air Fan
T
Cooling Tower
UH
Unit Heater
VFD
Variable F r e q u e n c y Drive
The following is a list of equipment to be serviced by the maintenance contract:
Auditorium
Tag No.
AHU-1
VFD-R-A2
VFD-S-A2
Equipment
Air Handling Unit
Variable Frequency Drive
Variable Frequency Drive
Description
HVAC SYSTEM OPERATION AND
PREVENTIVE MAINTENANCE
Metropolitan State University
Main Campus
8
CR-1
Steam Condensate Return Pump
Physical Plant (Boiler and Chiller Plant)
Tag No.
B-1
B-2
Equipment
Boiler
Boiler
Description
EMS
Energy Management S y s t e m
CH-1
CH-2
CHWP-C1
CHWP-C2
CR-C3
CWP-C1
CWP-C2
Dist-P-Cl
Dist-P-C2
FP-Cl
HWC-C2
MUA-3C
Oil P-Cl
Oil P-C2
RFM-1
T-Cl
T-C2
Centrifugal Chiller
Centrifugal Chiller
Primary Chilled Water Pump
Primary Chilled Water Pump
Condensate Return Pump
Condenser Water Pump
Condenser Water Pump
Distribution Chilled Water Pump
Distribution Chilled Water Pump
Boiler Feed Water Pump
Hot Water Converter
Make-Up Air Unit
Fuel Oil Pump
Fuel Oil Pump
Refrigerant Monitor
Cooling Tower
Cooling Tower
Founders Hall
Tag No.
AHU-3
Equipment Description
Air Handling Unit
EMS
Energy Management S y s t e m
CP-Al
CR-Al
CUH-l CUH-7
EX-A-l
EX-A-2
EXT-AI
Condensate Pump
Condensate Return Pump
Cabinet Unit Heaters
Exhaust Fan
Exhaust Fan
Expansion Tank
HWC-Al
P-Al
P-A2
S-A3
VFD-R-A3
VFD-S-A3
Hot Water Converter
Heating Water Circulating Pump
Heating Water Circulating Pump
AHU Supply Air Fan
Variable F r e q u e n c y Drive
Variable F r e q u e n c y Drive
Library
Tag No.
Equipment Description
AHU-l
Air Handling Unit
Metropolitan State University
Main Campus
HVAC SYSTEM OPERATION AND
PREVENTIVE MAINTENANCE
9
CUH-l to CUH-5
EMS
EX-l
P-l
P-2
VFD-l
VFD-2
VFD-3
VFD-4
VFD-Pl
VFD-P2
Cabinet Unit Heaters
Energy Management S y s t e m
Exhaust Fan
Circulating Pum p
Circulating Pum p
Variable F r e q u e n c y Drive
Variable F r e q u e n c y Drive
Variable F r e q u e n c y Drive
Variable F r e q u e n c y Drive
Variable F r e q u e n c y Drive
Variable F r e q u e n c y Drive
New Main
Tag No.
Equipment Description
AHU-1
Air Handling Unit
CP-B2
Condensate P u m p
CUH-B1 to CUH-B8 Cabinet Unit Heaters
EMS
Energy Management S y s t e m
Exhaust Fan
EX-3
EX-5
Exhaust Fan
EX-6
Exhaust Fan
EXT-Bl
Expansion Tank
HWC-Bl
Heating Water Converter
P-Bl
Heating Water Circulation Pump
P-B2
Heating Water Circulation Pump
P-B3
Heating Water Circulation Pump
VFD-RIB
Variable F r e q u e n c y Drive
VFD-SIA
Variable F r e q u e n c y Drive
VFD-SIB
Variable F r e q u e n c y Drive
I I
St. John's Hall
Tag No.
Equipment Description
AHU-IC
AHU-2C
AHU-1
AHU-2
P-1
P-2
P-3
P-4
EMS
CR-Cl
CR-C2
EXT-Cl
EX-1
Air Handling Unit
Air Handling Unit
Air Handling Unit
Air Handling Unit
Chilled Water Recirc Pump
Chilled Water Recirc Pump
Hot Water Recirc Pump
Hot Water Recirc Pump
Energy Management S y s t e m
Condensate Return Pump
Condensate Return Pump
Expansion Tank
Exhaust Fan
Metropolitan State University
Main Campus
HVAC SYSTEM OPERATION AND
PREVENTIVE MAINTENANCE
10
EX-2
AC-1
FCUM-l to FCUM-55
FCU T-l to FCU-T8
HWC-Cl
HWC-C2
P-Cl
P-C2
SP-1
SP-2
VFD-IRC
VFD-2SC
Exhaust Fan
Friederich Data room Cooling Unit
Fan Coil Units
Fan Coil Units
Hot Water Converter
Hot Water Converter
Heating Water Circ. Pump
Heating Water Circ. Pump
Sump Pump
Sump Pump
Variable F r e q u e n c y Drive
Variable F r e q u e n c y Drive
Library Skyway
Tag No.
AHU-North
AHU-South
Equipment Description
Air Handling Unit Pent.
Air Handling Unit Pent.
Fine Arts Building
Tag No.
ACCU-l
F-l
Equipment Description
Air Cooled Condensing
Unit Furnace
ICES Building
Tag No.
ACCU-2
F-2
Equipment Description
Air Cooled Condensing
Unit Furnace
Parking Ramp
Tag No.
Equipment Description
See Attachment Appendix A
Science Education Center
Tag No.
Equipment Description
See Attachment Appendix A
Student Center
Tag No.
AHU-1
Equipment Description
Air Handling Unit
Metropolitan State University
Main Campus
HVAC SYSTEM OPERATION A N D
PREVENTIVE MAINTENANCE
11
SCHEDULE B – TASKS
Operational Tasks (EO)
Air Cooled Cond Units
Task ID
Description
E01A
Operate and monitor air cooled condensing units.
E01B
Visually inspect air cooled condensing units for
proper operation.
E01C
Visually inspect fan pulleys, belts, bearings and
drives for proper operation. Lubricate drives and
bearings
E01D
Clean condenser fins as needed.
Air Handling Units
E02A Operate and monitor air handling units. Document operating data on daily logs.
E02B Visually inspect fan pulleys, belts, bearings and drives for proper operation. Lubricate
drives and bearings.
E02C Inspect coils for corrosion, leaks and cleanliness.
E02D Visually inspect condensate pans and drains for proper drainage. Clean as needed.
E02E Visually inspect filters, change as needed. Clean outdoor air intake screens.
E02F Check outdoor air and return air dampers for proper operation. Adjust as needed.
E02G Visually check air handling u n i t s for undue vibration. Make necessary corrections.
Boilers
E03A Operate and monitor boilers, inspect and test all operating, safety & limiting controls,
blow down boilers, and fill out boiler operation logs daily.
E03B Check flame signal and flame safeguard system.
E03C Check for adequate combustion air to burner.
E03D Check draft controls and venting system.
E03E Check for presence of carbon monoxide (CO) in boiler room.
E03F Check boiler stack temperature.
E03G Check fuel pressure at burner and for fuel leaks.
Boiler Feed Pumps
E04A Operate and monitor boiler feed pumps. Document operating d at a on daily log.
E04B Visually inspect boiler feed pumps for proper
operation and normal levels in site glass
E04C Visually inspect pulleys, belts, bearings and
drives for proper operation. Lubricate drives and
bearings.
E04D Visually inspect boiler feed pumps, receiver
HVAC SYSTEM OPERATION AND
PREVENTIVE MAINTENANCE
Metropolitan State University
Main Campus
12
tanks and piping for leaks and corrosion.
E04E Check coupling for wear and corrosion.
E04F Visually check pumps for any undue vibration.
Make necessary corrections.
Chillers
E05A Operate and monitor chillers, test and calibrate all safety controls, monitor pressures.
pumps and chemical levels, document data on water treatment and chiller logs daily.
Visually inspect chiller and associated piping and insulation for proper operation and any
damage.
E05B Daily check operator’s log sheet for proper chiller operation. Check operating
amperages and voltages. Record day's operating pressures and temperatures.
E05C Check chiller condenser water filter and change if needed.
E05D Inspect motors and starters. Visually inspect drives and bearings. Lubricate all
moving parts.
E05E Check refrigerant charge and compressor oil level.
E05F Inspect manual shut off and throttling valves.
E05G Inspect all water system interlocks and pump interlocks.
E05H Check alignments o n motor to compressor coupling.
E05I Check oil sump heater.
E05J Check inlet vane operator.
E05K Check starter cooling loop fluids.
E05L Check filter driers.
E05M Check expansion v a l v e and solenoid valve superheat.
E05N Check compressor unloader o p e r a t i o n .
E05O Check operation and setting of pressure controls.
E05P Inspect high efficiency purge.
E05Q Visually check chillers for any undue vibration. Make necessary recommendations.
E05R Conduct complete audio and visual inspection.
Cooling Towers
E06A Operate and monitor cooling towers, check water levels, condition of fill and water
clarity. Document data on daily log.
E06B Visually inspect cooling towers to determine if cleaning is needed.
E06C Visually inspect towers and piping for leaks and corrosion.
E06D Inspect the cooling tower heaters for proper operation.
E06E Inspect the cooling tower piping heat tape for proper operation.
E06F Check tower fans for proper operation.
E06G Check tower motors, drives and bearings. Lubricate drives and bearings.
E06H Fill tower and check make-up water float.
E06I Conduct complete audio and visual inspection.
I'
CPU’s
E07A Operate and monitor computer room cooling unit for proper operation.
HVAC SYSTEM OPERATION AND
PREVENTIVE MAINTENANCE
Metropolitan State University
Main Campus
13
E07B Visually inspect fan pulleys, belts, bearings and drives for proper operation. Lubricate
bearings and drives.
E07C Visually inspect condensate pans and drains for proper drainage.
E07D Visually inspect if filters need replacing.
Condensate Return Pumps
E08A Operate and monitor condensate return stations, visually check pumps, floats, and
tanks for proper operation. Document operating data on daily log.
E08B Visually inspect pumps and sumps for leaks and corrosion.
E08C Visually inspect condensate return pumps for proper operation.
E08D Visually inspect pump motors, pulleys, drives and bearings. Lubricate drives and
bearings.
E08E Check float switch operation.
E08F Visually check pump coupling for wear and corrosion
E08G Visually check pump for any undue vibration. Make necessary corrections.
EMS/ BC System
E09A Operate and monitor building automation systems daily, check building conditions,
check for alarms, review temperature status for all areas and investigate all irregularities,
check boiler and/or chiller status, check operation and status of all air handling units and
fans. Check all system settings and calibrations.
E09B Address any building automation a n d energy management system alarms and/or
irregularities.
Exhaust/ Return Fans
E010A Operate and monitor exhaust fans for proper operation.
E010B Visually inspect fan motors, bearings, pulleys, belts and drives for proper
operation. Lubricate fan drives and bearings.
Fuel Oil Pumps
E011A Operate and monitor fuel oil pumps.
E011B Visually inspect pump motors, pulleys, belts, drives and bearings for proper
operation. Lubricate drives and bearings.
E011C Check inventory of fuel oil. Document fuel oil tank levels.
E011D Test and operate fuel oil pumps for proper operation. Check for any leaks in the
piping systems and the pumps.
E011E Visually inspect pump couplings for wear and corrosion
E011F Visually i n s p e c t pump for any undue vibration. Make necessary recommendations.
Furnaces
E012A Operate and monitor furnaces for proper operation.
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E012B Visually inspect fan motors, pulleys, belts, bearings and drives for proper operation.
Lubricate drives and bearings.
E012C Visually inspect condensate pans and drains for proper drainage. Clean as needed.
E012D Visually inspect filters, change as needed. Clean outdoor air intake screens.
E012E Visually inspect burners and heat exchangers for proper operation. Inspect for
cracks and corrosion.
E012F Clean burner vestibule area.
E012G Check burner flame condition, check all operating and safety devices and controls.
Fan Coil Units
E013A Operate and monitor fan coil units.
E013B Visually inspect fan motors, pulleys, belts, bearings and drives for proper operation.
Lubricate bearings and drives.
E013C Visually inspect condensate pans and drains for proper drainage. Clean as needed.
E013D Visually inspect filters, change as needed.
Hydronic System Pumps
E016A Operate and monitor HVAC system pumps for
proper operation.
E016B inspect heating and cooling systems pumps and closed loop piping for leaks and
corrosion.
E016C Visually inspect pump motors, drives and bearings. Lubricate drives and bearings.
Visually inspect couplings for proper connection and any wear or corrosion.
E016D C h e c k pump alignment and for undue vibration.
Hydronic System Piping
E017A Monitor a n d visually inspect hydronic system
piping for leaks and corrosion.
E017B Inspect hydronic expansion tanks for proper levels. Add or remove water as needed.
Check sight glass for leaks.
E017C Exercise expansion tank sight glass isolation valves.
E017D Visually inspect heat exchangers and converters for proper operation and leaks.
Check heat exchanger and converter temperature rise.
E017E Check control valve operation a n d condition.
E017F Check all water filters and strainers for each building closed loop system.
E017G Provide testing and documentation of the chemical levels in the boiler and chiller
systems, and in all heating and chilled water system loops.
Make-Up Air Units
E018A Operate and monitor make-up air units for proper operation.
E018B Visually inspect fan pulleys, belts, bearings and drives for proper operation.
Lubricate drives and bearings.
E018C Visually inspect condensate pans and drains for proper drainage. Clean as needed.
E018D Visually inspect any coils for corrosion, leaks and cleanliness.
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E018E Inspect heat exchanger and burner vestibule area, clean as required. Check heat
exchanger for cracks and corrosion.
E018F Check burner and flame condition for proper operation. Check all safety devices for
proper operation. Make necessary corrections.
E018G Visually inspect filters, change as needed. Clean outdoor air intake screens.
Pneumatic S y s t e m s
E019A Operate and monitor pneumatic air compressors, drain water from pneumatic tank
as needed.
E019B Check air compressor belts, pulleys, bearings and drives. Lubricate bearings and
drives. Replace belts as needed.
E019C Check air compressor oil levels, fill as needed.
E019D Check all air compressor filters, clean as needed.
E019E Check pneumatic tanks and piping for leaks and corrosion.
E019F Conduct air compressor time run cycle testing.
E019G Check compressed air dryer for proper operation. Clean condenser as needed.
E019H Check compressed air dryer blowdown for proper operation.
E019I Check pneumatic air temperature drop through dryer.
Rooftop Units
E020A Operate and monitor rooftop units.
E020B Visually inspect fan pulleys, bearings, drives and belts for proper operation.
Lubricate drives and bearings.
E020C Inspect coils for corrosion, leaks and cleanliness. Clean coils with compressed air.
E020D Visually inspect condensate pans and drains for proper drainage. Clean as needed.
E020E Visually inspect filters, change as needed. Clean outdoor air intake screens.
E020F Inspect heat exchanger and burner vestibule area, clean as required. Check heat
exchanger for cracks and corrosion.
E020G Check burner and flame condition for proper operation. Check all safety devices for
proper operation. Make necessary corrections.
E020H Check compressors and condensing sections for proper operation. Check
refrigerant charge and system pressure. Check oil level. Check evaporator t e m p e r a t u r e
drop.
E020I Check economizers and controls for proper operation. Check operation and setting of
pressure and safety controls.
E020J Visually inspect rooftop units for any undue vibration. Make necessary corrections.
Unit Heaters
E021A Operate and monitor unit heaters and cabinet unit heaters.
E021B Visually inspect filters, change as needed.
E021C Visually check for any undue vibration.
E021D Check coils, clean as needed.
E021E Visually inspect fan pulleys, bearings, drives and belts for proper operation.
Lubricate drives and bearings.
E021F Check controls for proper operation.
E021G Visually inspect unit heaters for any undue vibration. Make necessary corrections.
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Variable Fr equency Drives
E022A Check all variable frequency drives for proper operation. Document all
settings and corrections.
E022B Check heat sink air filter, clean as needed.
'
Preventive Maintenance Tasks (EM)
Equipment
Air Cooled Cond. Units
Code No.
Description
EM1A
Clean condensing units with
compressed air. Comb fins.
EM1B
Check refrigerant
pressure and make
necessary corrections.
Air Handling Units
EM2A Supervise the seasonal drain down, cleaning and flushing of all air handling unit
hydronic coils. Assist in cleaning, filling and venting the coils.
EM2B Drain down all air handling unit chilled water coils at end of cooling season.
EM2C Clean all air handling unit condensate pans.
EM2D Add chemical tablets to all air handling unit condensate pans.
EM2E Replace primary filters in all air handling units annually.
EM2F Replace pre-filters in all air handling units bimonthly.
EM2G Change belts on all belt driven HVAC equipment.
EM2H Coordinate and perform annual air handling unit vibration analysis testing.
Boilers
EM3A Blow down boiler and water column.
EM3B Inspect fireside heat transfer surfaces.
EM3C Drain and flush boiler (steam only).
EM3D Open burner and check firebox condition.
EM3E Check gas ring and pilot assembly.
EM3F Inspect and replace waterside gaskets.
EM3G Fill boiler to proper level and purge oxygen from water
EM3H Check burner operation on both fuels.
EM3I Coordinate and supervise annual off-season boiler disassembly, service and
inspection by Journeyman PM. Coordinate Minnesota S t a t e internal boiler inspection
EM3J Coordinate a n d perform annual midseason boiler burner tune-up and combustion
efficiency testing by Journeyman P M .
EM3K Coordinate and perform spring and fall seasonal boiler operating i n s p e c t i o n by
Journeyman P M .
EM3L Coordinate a n d perform annual boiler vibration analysis testing.
HVAC SYSTEM OPERATION AND
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Boiler Feed Pumps
EM4A Drain, flush and clean boiler feed pumps, replace belts, and lubricate bearings and
drives.
EM4B Check pump coupling for wear and corrosion.
EM4C Check pump for proper alignment.
EM4D Coordinate and supervise inspection of boiler feed water systems at time of offseason boiler inspection.
EM4E Coordinate and perform annual boiler feed pump vibration analysis testing.
Chillers
EM5A Lubricate all moving parts
EM5B Inspect motors and starters. Check amperages and voltages.
EM5C Check and calibrate operating and safety controls.
EM5D Inspect manual shut-off and throttling va l v e s .
EM5E Check refrigerant charge, leak test refrigerant system.
EM5F Check compressor oil level.
EM5G Conduct compressor megohm test.
EM5H Inspect water cooled condensers.
EM5I Check filter driers.
EM5J Check expansion valve superheat.
EM5K Check solenoid valve superheat. EM5L
Check compressor unloader o p e r a t i o n .
EM5M Check operation and setting of pressure controls.
EM5N Perform electrical and mechanical tests on all chiller starters, relays, contactors and
switches.
EM50 Test insulation r es i st a nc e on all chiller motors.
EM5P Run complete leak test rate on entire refrigerant system.
EM5Q Conduct complete chiller and purge system efficiency tests. Trim as necessary.
EM5R Change oil as determined by the oil analysis report.
EM5S Inspect high efficiency purge system for proper operation.
EM5T Perform diagnostics test on microprocessor control.
EM5U Check alignments on motor to compressor coupling.
EM5V Check oil sump heater for proper operation.
EM5W Check shaft seal for leakage.
EM5X Check inlet vane operator for proper operation.
EM5Y Check filter/dehydrator f o r proper operation.
EM5Z Check starter cooling loop fluids for proper levels.
EM5AA Change condenser water filters.
EM5AB Coordinate and supervise annual off-season chiller disassembly, service and
inspection by Journeyman PM. Coordinate Minnesota S t a t e internal inspection. EM5AC
Coordinate and perform annual midseason operating inspection by Journeyman PM.
EM5AD Coordinate a n d perform spring and fall seasonal chiller operating inspection by
Journeyman P M .
EM5AE Coordinate a n d perform annual chiller vibration analysis testing.
HVAC SYSTEM OPERATION AND
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Cooling Towers
EM6A Clean cooling towers and sumps.
EM6B Clean tower hot decks.
EM6C Check and clear debris from diverters. Secure covers.
EM6D Brush clean condenser filter.
EM6E Check cooling tower heaters and piping heat tape for proper operation.
EM6F Drain down cooling towers and clean basins.
EM6G Clean spray nozzles.
EM6H Lubricate all cooling tower motors, drives and bearings
E M 6 I Change tower fan belts and check fans for proper operation.
EM6J Fill tower and check make-up water float for proper operation.
EM6K Prepare the cooling towers for spring start-up operation including, but not limited
to, cleaning and flushing tower basins, cleaning distribution pans and nozzles, cleaning
strainers, testing valves for proper operation, visually inspecting the tower fill, pumps
and piping, checking operation of water treatment systems, verifying proper water
treatment levels, and lubricating motors, drives, bearings and gear box.
EM6L Prepare the cooling towers for fall shut-down including, but not limited to, draining
down towers, basins and hot deck, cleaning basins, cleaning hot deck and spray nozzles,
secure hot deck covers, check cooling tower heaters and piping heat tape for proper
operation, and lubricate motors, drives and bearings.
CPU's
EM7A Replace fan belts. EM7B
Clean condensate pans. EM7C
Replace filters
Condensate Return Pumps
EM8A Drain, flush and clean condensate return pumps, replace belts, lubricate bearings
and drives.
EM8B Change belts.
EM8C Check pump coupling for wear and corrosion.
EM8D Check coupling for proper alignment.
EM8E Coordinate and supervise inspection of condensate return systems at time of offseason boiler inspection.
EM8F Coordinate and perform annual condensate return pump vibration analysis
testing.
Exhaust/ Return Fans
EM10A Replace fan belts, check for proper fan operation.
EM10B Coordinate and perform annual exhaust fan vibration analysis testing.
Fuel Oil Pumps
EM11A Test and operate fuel oil pumps for proper operation.
HVAC SYSTEM OPERATION AND
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EM11B Replace pump belts.
EM11C Check inventory of fuel oil.
EM11D Coordinate a n d perform annual pump vibration a n a l y s i s testing.
Furnaces
EM12A Clean all furnace condensate pans and drains.
EM12B Add chemical tablets to all furnace condensate pans.
EM12C Clean cooling coils with compressed air.
EM12D Change fan belts,
EM12E Replace filters in all furnaces.
EM12F Inspect heat exchanger and burner vestibule area, clean as required. Check heat
exchanger for cracks and corrosion.
EM12G Check burner and flame condition for proper operation. Check all safety devices for
proper operation. Make necessary corrections.
Fan Coil Units
EM13A Clean all fan coil unit condensate pans and drains.
EM13B Add chemical tablets to all fan coil unit condensate pans.
EM13C Clean and flush coils, fill and vent.
EM13D Change fan belts.
EM13E Replace filters in all fan coil units with disposable filters.
EM13F Clean filters in all fan coil units with washable filters.
HVAC System Pumps
EM16A Lubricate all pump drives and bearings.
EM16B Change belts.
EM16C Check pump coupling for wear and corrosion.
EM16D Check pump for proper alignment.
EM16E Coordinate and supervise annual pump vibration analysis testing.
Hydronic System Piping
EM17A Flush chilled water system loop, fill, vent and .add water treatment chemicals.
EM17B Check chemical levels in hydronic system piping (heating, c h i l l e d and condenser
water systems). Make necessary corrections.
EM17C Change hot water filter, flush and clean housing, fill and vent.
Make-Up Air Units
EM18A Check all safety devices for proper operation. Make necessary corrections.
EM18B Add chemical tablets to all make-up unit condensate pans.
EM18C Replace filters in all make-up units.
EM18D Change belts on all belt driven HVAC equipment.
EM18E Coordinate a n d perform annual make-up air unit vibration analysis testing.
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Rooftop Units
EM20A Inspect heat exchanger and burner vestibule area, clean as required. Check heat
exchanger for cracks and corrosion.
EM20B Check and clean pilot and ignition assembly. Check burner and flame condition for
proper operation. Check all safety devices for proper operation. Make necessary corrections
EM20C Clean all rooftop unit condensate pans and pans.
EM20D Add chemical tablets to all rooftop unit condensate pans.
EM20E Replace filters in all rooftop units.
EM20F Change belts on all belt-driven B V A C equipment.
EM20G Clean cooling coils with compressed air.
EM20H Check refrigerant charge.
EM20I Assist in leak testing refrigerant system.
EM20J Check system pressures, oil pressure and oil level.
EM20K Check operation and setting of pressure and safety controls.
EM20L Check evaporator temperature drop.
EM20M Check motor starter contacts.
EM20N Perform compressor megohm test.
EM20O Coordinate and perform annual rooftop unit vibration analysis testing.
Unit Heaters
EM21A Clean all cabinet unit heater condensate pans and drains.
EM21B Clean and flush coils, fill and vent.
EM21C Change fan belts.
EM21D Replace filters in all unit heaters and cabinet unit heaters with disposable filters.
EM21E Clean filters in all unit heaters and cabinet unit heaters with washable filters.
Variable Frequency Drives
EM22A Clean heat sink air filter.
Operational Tasks (JO)
Equipment
Code No.
Air Cooled Condo Units
J01A
J02A
Air Handling U n it s
J03A
Boilers
J04A
Boiler Feed Pumps
J05A
Chillers
J06A
Cooling Towers
J07A
CPU's
Condensate Return Pumps J 0 8 A
J09A
EMS/ BC System
Exhaust/ Return Fans
J010A
Description
No specific tasks currently identified.
No specific tasks currently identified.
No specific tasks currently identified.
No specific tasks currently identified.
No specific tasks currently identified
No specific tasks currently identified.
No specific tasks currently identified.
No specific tasks currently identified.
No specific tasks currently identified.
No specific tasks currently identified.
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Fuel Oil Pumps
J011A
Furnaces
J012A
Fan Coil Units
J013A
HVAC System Pumps
J016A
Hydronic S y s t e m
J017A
J018A
Piping Make-Up Air
J020A
Units Rooftop Units
J021A
Unit Heaters
Variable F r e q u e n c y Drives J022A
No
No
No
No
No
No
No
No
No
specific
specific
specific
specific
specific
specific
specific
specific
specific
tasks currently identified.
tasks currently identified.
tasks currently identified.
tasks currently identified.
tasks currently identified.
tasks currently identified.
tasks currently identified.
tasks currently identified.
tasks currently identified.
Preventive Maintenance Tasks (JM)
Equipment Code
Air Cooled Cond. Units
Air Handling
U n it s
No.
Description
JM1A No specific tasks currently identified.
JM2A Provide seasonal drain down, cleaning and flushing of
all air handling unit hydronic coils including glycol chilled
water coils. Clean, fill and vent the coils.
JM2B
Adjust operation of outdoor and return air dampers and
linkages.
JM2C Perform annual vibration analysis. All vibration analysis
testing shall be performed by a technician certified at a
minimum as a level 3NDT vibration analysis technician.
Boilers
JM3A Conduct annual off-season boiler disassembly, service,
cleaning, inspection and reassembly. All disassembly
and reassembly work shall be performed by a licensed
journeyman pipefitter. Cleaning may be performed by a
pipefitter
Apprentice under the direct supervision of a licensed
journeyman pipefitter. Coordinate annual Minnesota
State internal boiler inspection.
JM3B Conduct annual midseason boiler tune-up and combustion
efficiency testing.
JM3C Conduct spring and fall seasonal boiler operating inspection.
JM3D D r a i n and flush boiler (steam only).
JM3E Open boiler and inspect fireside heat transfer surfaces,
brush fire tubes, clean mudlegs (steam only).
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JM3F Open, clean, and test low water cutoffs for inspection.
Reassemble low water cutoffs.
JM3G Replace all manhole, handhole & LWCO gaskets.
JM3H Fill boiler to proper level, purge oxygen from water.
JM3I
Open burner and check firebox condition.
JM3J
Check condition of gas ring and pilot assembly on any
surface exposed to heat.
JM3K Clean oil strainer and filter cartridge.
JM3L Clean and check oil nozzles.
JM3M C h e c k and clean blower fan.
JM3N Check flame safeguard system and draft controls.
JM30 Check for adequate combustion air to burner.
JM3P Check burner operation on both fuels.
JM3Q C h e c k and prove all operating and limiting controls.
JM3R C h e c k for presence of carbon monoxide.
JM3S Check stack temperature.
JM3T
Check burner operation a n d flame safeguard control.
Check flame signal.
JM3P Conduct inspection and combustion efficiency testing
of boiler burners for operation on both natural gas
and fuel oil. Adjust for maximum efficiency.
Document results on boiler logs.
JM3Q Perform annual vibration analysis. All vibration analysis
testing shall be performed by a technician certified at a
minimum as a level 3 NDT vibration analysis technician.
Boiler Feed Pumps
JM4A Conduct annual inspection of boiler feed water systems.
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JM4B Perform annual vibration analysis. All vibration analysis
testing shall be performed by a technician certified at a
minimum as a level 3 NDT vibration analysis technician.
Chillers
JM5A Conduct annual off-season chiller disassembly,
service, cleaning, inspection and reassembly. All
disassembly and reassembly work shall be
performed by a licensed journeyman pipefitter.
Cleaning may be performed by a pipefitter
apprentice under the direct supervision of a
licensed journeyman pipefitter. Coordinate
annual Minnesota S t a t e internal inspection.
JM5B Conduct annual midseason operating inspection.
JM5C Conduct spring and fall seasonal chiller operating
inspection
JM5D Inspect water cooled condensers, remove and replace
condenser heads, clean water cooled condensers, clean
condenser water strainers.
JM5E Disassemble, clean and inspect moving components of
the purge system. Reassemble purge system.
JM5F Change oil as determined by the oil analysis report.
JM5G Check alignments on motor to compressor coupling.
JM5H Replace head gaskets.
JM5I Perform annual vibration analysis. All vibration analysis
testing shall be performed by a technician certified at a
minimum as a level 3 NDT vibration analysis technician.
Cooling Towers
JM6A No specific tasks currently identified
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CPU's
JM7B No specific tasks currently identified.
Condensate Return Pumps
JM8A Conduct annual inspection of condensate return
systems
JM8B Perform annual vibration analysis. All vibration analysis
testing shall be performed by a technician certified at a
minimum as a level 3 NDT vibration analysis technician.
EMS/ BC System
JM9A No specific tasks currently identified.
Exhaust/Return
Fans
JM1OA Perform annual vibration analysis. All vibration
analysis testing shall be performed by a technician
certified at a minimum as a level 3 NDT vibration
analysis technician.
Fuel Oil Pumps
JM11A Conduct annual inspection of fuel oil systems.
JM11B Perform annual vibration analysis. All vibration
analysis testing shall be performed by a technician
certified at a minimum as a level 3 NDT vibration
analysis technician.
Furnaces
JM12A No specific tasks currently identified.
Fan Coil Units
JM13A No specific tasks currently identified.
HVAC System Pumps
JM16A Conduct annual inspection of HVAC system pumps.
JM16B Perform annual vibration analysis. All vibration analysis
testing shall be performed by a technician certified at a
minimum as a level 3 NDT vibration analysis technician.
Hydronic System Piping
JM17A No specific tasks currently identified.
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Make-Up Air Units
JM18A Adjust operation of outdoor air damper and linkages.
JM18B Perform annual vibration analysis. All vibration analysis
testing shall be performed by a technician certified at a
minimum as a level 3 NDT vibration analysis technician.
Rooftop Units
JM20A Clean and check burner profile plates.
JM20B Check burner orifices.
JM20C Check for cracked or corroded ignition and flame rod insulators.
JM20D Check burner operation
JM20E Check flame safeguard system for proper operation.
JM20F Check refrigerant charge.
JM20G Leak test refrigerant system.
JM20H Adjust operation of outdoor and return air dampers and
linkages.
JM20I Perform annual vibration analysis. All vibration analysis
testing shall be performed by a technician certified at a
minimum as a level 3 NDT vibration analysis technician.
Unit Heaters
JM21A No specific tasks currently identified.
Variable Frequency Drives
JM22A No specific tasks currently identified.
Vibration Analysis Testing
JM23A Check for loose components.
JM23B Check for excessive bearing thrust.
JM23C Check for pump cavitation’s.
JM23D Check for loose motor mounts.
JM23E Check motor rotation and vibration.
JM23F Check for worn sheaves, pulleys and belts.
JM23G Check for electrical interference.
JM23H Check for fan wheel rotation and vibration.
JM23I Check for pump impeller rotation and vibration
JM23J Check for bent shafts and proper shaft alignment.
JM23K Check for loose footings on base mounted pumps.
JM23L Document vibration analysis results. Complete and copy
Owner with report and recommendations for corrective
action.
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26
SCHEDULE C – TASK SCHEDULE
Operational Schedules (EO/JO)
A. Daily Responsibilities
Equipment
Task Code
Comments
General
EO
Completely walk through each mechanical
and equipment room and visually check all
air handling units, make-up air units, boilers,
chillers, heat exchangers, pumps, pumping
stations, fans, furnaces, condensing units,
and associated controls for proper
operation. Make adjustments as necessary.
Visually check all cooling towers, condensing
units, rooftop units and emergency
generators f o r proper operation. Make
adjustments as necessary.
General
EO/JM
Keep boiler room, chiller room, and all mechanical
and equipment rooms clean and dry.
General
EO
Maintain e q u i p m e n t belt inventory a n d
advise University staff when belts need to be
ordered.
General
EO
Maintain a i r handling unit filter inventory and advise
University staff when filters need to be ordered.
Air Cooled
Cond. Units
EOIA
During cooling season.
Air Handling
Units
Boilers
E02A
E03A
During heating season.
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Boiler Feed
Pumps
E04A
During heating season.
Chillers
E05A
During cooling season.
E05B
Cooling Towers
E06A
E06B
CPU's
E07A
Condensate Return
Pumps
E08A
EMS/ BC System
During cooling season.
During heating season.
E09A
E09B
Exhaust/ Return
Fans
E010A
Fuel Oil Pumps
EO11A
Furnaces
E012A
Fan Coil Units
HVAC System
Pumps
Hydronic System
Piping
E013A
E017A
Make-Up Air Units
E018A
Rooftop Units
E020A
Unit Heaters
E021A
Variable Frequency
Drives
E022A
During heating season.
E016A
During heating season.
B. Weekly Responsibilities
Task Code
Equipment
Comments
HVAC SYSTEM OPERATION AND
PREVENTIVE MAINTENANCE
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Air Cooled Cond.
Units
Air Handling
Units
Boilers
Boiler Feed
Pumps
Chillers
Cooling Towers
Condensate Return
Pumps
HVAC System
Pumps
Hydronic System
Piping
Make-Up Air Units
Rooftop Units
Variable Frequency
Drives
EOIB
During cooling season.
E02B
E02D
E03B
E03C
During heating season.
E04B
E05C
E06D
During heating season.
During cooling season
During cooling season
E08C
During heating season.
E016B
E017B
E017D
E018B
E020B
E020D
E022A
C. Monthly Responsibilities
Equipment
Task Code
Air Cooled Cond.
Units
EO1C
EO1D
Air Handling Units
E02C
E02E
Boilers
E03D
E03E
Boiler Feed
Pumps
E04C
E04D
Chillers
E05D
E05E
E05J
E05M
Cooling Towers
E06C
E06F
CPU's
E07C
E07D
Comments
During cooling season.
During heating season.
During heating season.
During cooling season.
During cooling season.
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Condensate Return
Pumps
EMS/ BC System
Exhaust/ Return
Fans
Fuel Oil
Pumps
Furnaces
E08B
E08C
E08E
During heating season
E09C
EO1OB
EO11B
EO11C
EO11E
During heating season.
EO12B
E012C
During heating season.
E012D
Fan
Coil
Units
E013B
E013C
E013D
HVAC System
Pumps
E016C
Hydronic System
Piping
E017F
Make-Up Air Units
E018C
E018G
Rooftop Units
E020E
Unit Heaters
E021B
E021D
E021E
E021F
Variable Frequency
Drives
E022B
D. Seasonal Responsibilities
Equipment
Task Code
Air Cooled Cond.
Units
E01C
E01D
Comments
Spring Tasks
HVAC SYSTEM OPERATION AND
PREVENTIVE MAINTENANCE
Metropolitan State University
Main Campus
30
Air Handling Units
E02F
E02G
Boilers
E03F
E03G
Fall Tasks
E04E
E04F
Fall Tasks
Chillers
E05F-E051
E05K
E05L
E05N-E05Q
Spring Tasks
Cooling Towers
E06E
E06G
E06H
E061
E07B
Spring Tasks
Boiler Feed
Pumps
CPU's
Condensate Return
Pumps
E08D
E08F
EMS/ BC System
Exhaust/ Return
Fans
Fuel Oil
Pumps
E09C
E010B
E010C
E011D
E011F
Furnaces
E012E
E012F
E012G
Fan Coil Units
E013B
E013C
HVAC System
Pumps
Hydronic System
Piping
Fall Tasks
Fall Tasks
Spring & Fall Tasks
E016C
E016D
E017B
Metropolitan State University
Main Campus
HVAC SYSTEM OPERATION AND
PREVENTIVE MAINTENANCE
31
Make-Up Air Units
Rooftop Units
Unit Heaters
Variable Frequency
Drives
E017C
E017E
E017G
E018D
E018E
E018F
E020C
E020F-E020J
E021C
E021G
Spring & Fall Tasks
Spring & Fall Tasks
Fall Tasks
E022B
Preventive Maintenance Schedules (EM/JM)
A. Daily Responsibilities
Equipment
Task Code
Boilers
EM3A
Comments
During heating season.
Chillers
EM5C
EM5M
EM5U
During cooling season.
Cooling Towers
EM6C
During cooling season.
Hydronic System
Piping
EM17B
B. Weekly Responsibilities
Equipment
Task Code
Comments
Cooling Towers
During cooling season.
Hydronic System
Piping
EM6A
EM6C
EM6D
EM6G
EM6J
EM17B
EM17C
C. Monthly Responsibilities
Equipment
Task Code
Comments
Air Cooled Cond.
Units
During cooling season.
EM1A
HVAC SYSTEM OPERATION AND
PREVENTIVE MAINTENANCE
Metropolitan State University
Main Campus
32
Air Handling Units
Boilers
EM2C
EM2D
EM2F
EM3E
EM3H
During heating season
Boiler Feed
Pumps
EM4B
EM4C
During heating season.
Chillers
EM5E
EM5F
EM5I
EM5X
EM5Z
EM5AA-EM5AB
During cooling season.
Cooling Towers
EM61
EM6J
During cooling season.
CPU's
EM7B
EM7C
Condensate Return
Pumps
EMS/ BC System
Exhaust/ Return
Fans
Fuel Oil
Pumps.
EM8C
EM8D
EM9A
EM10A
EM11C
Furnaces
EM12A
EM12B
EM12E
Fan Coil Units
EM13A
EM13B
EM13E
EM13F
HVAC System
Pumps
Hydronic System
Piping
During heating season.
During heating season.
EM16C
EM16D
EM17B
EM17C
Metropolitan State University
Main Campus
HVAC SYSTEM OPERATION AND
PREVENTIVE MAINTENANCE
33
Make-Up Air Units
EM18C
EM18D
EM18E
Rooftop Units
EM20C
EM20D
EM20E
EM20J
EM20L
EM20M
Unit Heaters
EM21A
EM21D
EM21E
Variable Frequency
Drives
During heating season.
EM22A
D. Seasonal Responsibilities
Equipment
Task Code
Air Cooled Condo
Units
EMIA
EMIB
Air Handling Units
EM2A
EM2B
EM2E
EM2G
EM2H
JM2A-JM2C
JM23A-JM23L
Boilers
Boiler Feed
Pumps
Chillers
Comments
Spring/ Summer Tasks.
EM3B-EM3L
JM3A-JM3Q
JM23A-JM23L
Fall/ Winter Tasks.
EM4A-EM4E
JM4A-JM4B
JM23A-JM23L
EM5A
EM5B
EM5D
EM5E
EM5G
EM5H
Fall/ Winter Tasks.
Spring/ Summer Tasks.
HVAC SYSTEM OPERATION AND
PREVENTIVE MAINTENANCE
Metropolitan State University
Main Campus
34
EM5J-EM5L
EM5N-EM5T
EM5V
EM5W
EM5Y
EM5AC-EM5AF
JM5A-JM51
JM23A-JM23L
Cooling Towers
Tasks.
EM6B
Spring/ Summer
EM6E
EM6F
EM6H
EM6K
EM6L
EM6M
CPU's
EM7A
Condensate Return
Pumps
EM8A-EM8F
JM8A
JM8B
JM23A-JM23L
EMS/ BC System
EM7A
Exhaust/ Return
Fans
Fuel Oil
Pumps
Fall/ Winter Tasks.
EM10A
EM10B
JM10A
JM23A-JM23L
EM11A-EM11D
JM11A
JM11B
JM23A-JM23L
Furnaces
EMI2C
EMI2D
EMI2F
EMI2G
Fan Coil Units
EMI3C
EMI3D
Fall/ Winter Tasks.
HVAC SYSTEM OPERATION AND
PREVENTIVE MAINTENANCE
Metropolitan State University
Main Campus
35
HVAC System
Pumps
Hydronic System
Piping
EMI6A
EMI6B
EMI6E
JMI6A
JMI6B
JM23A-JM23L
JMI7A
Make-Up Air Units
EMI8A
EMI8B
EMI8F
EMI8G
JMI8A-JMI8G
JM23A-JM23L
Rooftop Units
EM20A
EM20B
EM20E-EM20I
EM20K
EM20N-EM20P
JM20A-JM20I
JM23A-JM23L
Unit Heaters
EM21A-EM21E
Variable Frequency
Drives (VFD's)
EM22A
Fall/Winter Tasks
Maintenance Log
Contractor will maintain and update existing system's log books.
HVAC SYSTEM OPERATION AND
PREVENTIVE MAINTENANCE
Metropolitan State University
Main Campus
36
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Appendix A
ATTACHMENT 2
MINNESOTA STATE COLLEGES AND UNIVERSITIES
AFFIDAVIT OF NON-COLLUSION
I hereby swear (or affirm) under the penalty of perjury:
1.
That I am the Responder (if the Responder is an individual), a partner in the
company (if the Responder is a partnership), or an officer or employee of the
responding corporation having authority to sign on its behalf (if the Responder is
a corporation);
2.
That the attached proposal covering the order for:
has
been arrived at by the respondent independently and has been submitted without
collusion with, and without any agreement, understanding or planned common
course of action with, any other vendor of materials, supplies, equipment or
services described in the Request for Proposal designed to limit independent
quoting or competition;
3.
That the contents of the Request for Proposal have not been communicated by the
Responder or its employees or agents to any person not an employee or agent of
the Responder or its surety on any bond furnished with the Request for Proposal
and will not be communicated to any such person prior to the official opening of
the Request for Proposal; and
4.
That I have fully informed myself regarding the accuracy of the statements made
in this affidavit.
Signed:
Company Name:
Subscribed and sworn to me this day of
, 20
Notary Public
My commission expires
PUR009.doc
5/15/00
, 20
.
.
Attachment 3
The following Data Disclosure Information is required by Minnesota Statute §270.66.
The Contractor is to provide either a social security number or federal employer tax
identification number or Minnesota tax identification number. This form must be kept
separate from the contract to protect the Contractor’s private information from being
distributed when copies of the contract are circulated.
A copy of this form is required to be sent to the Department of Human Services, see
form for more detailed information.
This form is provided for information only. The form will be completed at the same
time the contract is offered.
F.Y.
Cost Center
Obj. Code
9999
760126
1522
Amount
Vendor #
P.O. #
Department Contact Name: Chris Maas
Contact Name Telephone Number: 651-793-1711]
Cost Center Authorization Name Printed: Bruce
Cost Center Authorization Name Signature:
STATE OF MINNESOTA
MINNESOTA STATE COLLEGES AND
UNIVERSITIES
DATA DISCLOSURE INFORMATION
NOTICE TO VENDORS AND CONTRACTORS:
You are required by Minnesota Statute §270C.65 to provide either a social security number, a federal taxpayer
identification number or a Minnesota tax identification number. This information may be used in the
enforcement of federal and state tax laws. Supplying these numbers could result in action to require you to file
state tax returns and pay delinquent state tax liabilities. This contract will not be approved unless these numbers
are provided. These numbers will be available to federal and state tax authorities and state personnel involved in
approving the contract and the payment of state obligations.
Name and Address: Social Security Number or
Federal Taxpayer ID Number or
Minnesota Tax ID Number:
• Current state employees are ineligible to enter into a contract for services
with the state. Are you a current state employee?
Yes /
•Past employees who have received a separation incentive under
No
BUSINESS OFFICE USE (AS APPLICABLE):
The date of this contact is [INSERT DATE].
I have reviewed the contract and separation
dates and determined this former employee is
eligible to enter into this contract. Because the
early separation incentive was received more
than one year ago.
Board Policy 4.11 are ineligible to enter into a contract for services
for one year following separation.
Have you ever been a state employee?
Yes /
No If
[BUSINESS
OFFICER SIGNATURE]
ceive a separation
incentive?
____Yes
yes, (1) what was your separation date?
(2) Did you re
/
No
• Contractor: please initial _
For any person hired as an independent contractor, Minnesota Statute §256.998 requires the following
information be submitted to the Department of Human Services except for those persons whose contract is for
less than two months with gross earnings of less than $250 per month. This information may be used in the
enforcement of state and federal child support laws and will be provided to the Minnesota New Hire Reporting
Center, P.O. Box 64212, St. Paul, MN 55164-0212. This contract will not be approved unless this information is
provided.
Social Security Number:
Date of Birth (mm/dd/yyyy):
THIS PAGE CONTAINS PRIVATE INFORMATION AND, EXCEPT AS DEFINED ABOVE, SHALL NOT BE REPRODUCED OR
DISTRIBUTED WITHOUT EXPRESS WRITTEN PERMISSION OF THE VENDOR OR CONTRACTOR. ONLY INDIVIDUALS THAT
REQUIRE THE ABOVE INFORMATION AND INDIVIDUALS SIGNING THIS CONTRACT SHALL HAVE ACCESS TO THIS DATA.
Attachment 4
4
THIS NOTICE MUST BE POSTED ON THE JOBSITE IN A CONSPICUOUS PLACE
Construction Type: Commercial
County Number: 62
County Name: RAMSEY
Effective: 2015-12-21
Revised: 2016-03-14
This project is covered by Minnesota prevailing wage statutes. Wage rates listed below are the minimum
hourly rates to be paid on this project.
All hours worked in excess of eight (8) hours per day or forty (40) hours per week shall be paid at a rate
of one and one half (1 1/2) times the basic hourly rate.
Violations should be reported to:
Department of Labor and Industry
Prevailing Wage Section
443 Lafayette Road N
St Paul, MN 55155
(651) 284-5091
DLI.PrevWage@state.mn.us
* Indicates that adjacent county rates were used for the labor class listed.
County: RAMSEY (62)
LABOR CODE AND CLASS
EFFECT
DATE
BASIC
RATE
FRINGE
RATE
TOTAL
RATE
LABORERS (101 - 112) (SPECIAL CRAFTS 701 - 730)
101 LABORER, COMMON (GENERAL LABOR WORK)
2015-12-21
30.96
16.99
47.95
102 LABORER, SKILLED (ASSISTING SKILLED CRAFT
JOURNEYMAN)
2015-12-21
30.96
16.99
47.95
103 LABORER, LANDSCAPING (GARDENER, SOD LAYER AND
NURSERY OPERATOR)
2015-12-21
20.01
13.54
33.55
2016-05-01
21.17
13.99
35.16
104* FLAG PERSON
2015-12-21
30.96
16.99
47.95
105* WATCH PERSON
2015-12-21
27.33
16.64
43.97
106* BLASTER
2015-12-21
31.96
16.99
48.95
LABOR CODE AND CLASS
BASIC
RATE
FRINGE
RATE
TOTAL
RATE
2015-12-21
31.44
16.89
48.33
2016-05-01
32.45
17.49
49.94
2015-12-21
29.64
16.89
46.53
2016-05-01
30.65
17.49
48.14
2015-12-21
29.64
16.89
46.53
2016-05-01
30.65
17.49
48.14
110* SURVEY FIELD TECHNICIAN (OPERATE TOTAL STATION,
GPS RECEIVER, LEVEL, ROD OR RANGE POLES, STEEL
TAPE MEASUREMENT; MARK AND DRIVE STAKES; HAND
OR POWER DIGGING FOR AND IDENTIFICATION OF
MARKERS OR MONUMENTS; PERFORM AND CHECK
CALCULATIONS; REVIEW AND UNDERSTAND
CONSTRUCTION PLANS AND LAND SURVEY
MATERIALS). THIS CLASSIFICATION DOES NOT APPLY
TO THE WORK PERFORMED ON A PREVAILING WAGE
PROJECT BY A LAND SURVEYOR WHO IS LICENSED
PURSUANT TO MINNESOTA STATUTES, SECTIONS
326.02 TO 326.15.
2015-12-21
30.96
16.99
47.95
111* TRAFFIC CONTROL PERSON (TEMPORARY SIGNAGE)
2015-12-21
30.96
16.99
47.95
201* ARTICULATED HAULER
2015-12-21
20.00
0.00
20.00
202* BOOM TRUCK
2015-12-21
19.00
0.00
19.00
203 LANDSCAPING EQUIPMENT, INCLUDES HYDRO SEEDER
OR MULCHER, SOD ROLLER, FARM TRACTOR WITH
ATTACHMENT SPECIFICALLY SEEDING, SODDING, OR
PLANT, AND TWO-FRAMED FORKLIFT (EXCLUDING
FRONT, POSIT-TRACK, AND SKID STEER LOADERS), NO
EARTHWORK OR GRADING FOR ELEVATIONS
2015-12-21
20.01
13.54
33.55
2016-05-01
21.17
13.99
35.16
2015-12-21
32.93
17.90
50.83
2016-05-01
33.54
18.90
52.44
2015-12-21
32.57
20.12
52.69
107 PIPELAYER (WATER, SEWER AND GAS)
108* TUNNEL MINER
109 UNDERGROUND AND OPEN DITCH LABORER (EIGHT
FEET BELOW STARTING GRADE LEVEL)
EFFECT
DATE
SPECIAL EQUIPMENT (201 - 204)
204* OFF-ROAD TRUCK
205* PAVEMENT MARKING OR MARKING REMOVAL
EQUIPMENT (ONE OR TWO PERSON OPERATORS);
SELF-PROPELLED TRUCK OR TRAILER MOUNTED UNITS.
HIGHWAY/HEAVY POWER EQUIPMENT OPERATOR
LABOR CODE AND CLASS
GROUP 2
EFFECT
DATE
BASIC
RATE
FRINGE
RATE
TOTAL
RATE
32.92
17.20
50.12
0.93
26.93
2015-12-21
306 GRADER OR MOTOR PATROL
308 TUGBOAT 100 H.P. AND OVER WHEN LICENSE REQUIRED (HIGHWAY AND HEAVY ONLY)
GROUP 3 *
2015-12-21
26.00
309 ASPHALT BITUMINOUS STABILIZER PLANT
310 CABLEWAY
312 DERRICK (GUY OR STIFFLEG) (POWER) (SKIDS OR STATIONARY) (HIGHWAY AND HEAVY ONLY)
314 DREDGE OR ENGINEERS, DREDGE (POWER) AND ENGINEER
316 LOCOMOTIVE CRANE OPERATOR
320 TANDEM SCRAPER
322 TUGBOAT 100 H.P AND OVER (HIGHWAY AND HEAVY ONLY)
GROUP 4
2015-12-21
32.93
17.90
50.83
2016-05-01
33.54
18.90
52.44
323 AIR TRACK ROCK DRILL
324 AUTOMATIC ROAD MACHINE (CMI OR SIMILAR) (HIGHWAY AND HEAVY ONLY)
325 BACKFILLER OPERATOR
327 BITUMINOUS ROLLERS, RUBBER TIRED OR STEEL DRUMMED (EIGHT TONS AND OVER)
328 BITUMINOUS SPREADER AND FINISHING MACHINES (POWER), INCLUDING PAVERS, MACRO SURFACING AND
MICRO SURFACING, OR SIMILAR TYPES (OPERATOR AND SCREED PERSON)
329 BROKK OR R.T.C. REMOTE CONTROL OR SIMILAR TYPE WITH ALL ATTACHMENTS
330 CAT CHALLENGER TRACTORS OR SIMILAR TYPES PULLING ROCK WAGONS, BULLDOZERS AND SCRAPERS
331 CHIP HARVESTER AND TREE CUTTER
332 CONCRETE DISTRIBUTOR AND SPREADER FINISHING MACHINE, LONGITUDINAL FLOAT, JOINT MACHINE, AND
SPRAY MACHINE
334 CONCRETE MOBIL (HIGHWAY AND HEAVY ONLY)
335 CRUSHING PLANT (GRAVEL AND STONE) OR GRAVEL WASHING, CRUSHING AND SCREENING PLANT
336 CURB MACHINE
337 DIRECTIONAL BORING MACHINE
338 DOPE MACHINE (PIPELINE)
340 DUAL TRACTOR
341 ELEVATING GRADER
345 GPS REMOTE OPERATING OF EQUIPMENT
347 HYDRAULIC TREE PLANTER
348 LAUNCHER PERSON (TANKER PERSON OR PILOT LICENSE)
349 LOCOMOTIVE (HIGHWAY AND HEAVY ONLY)
350 MILLING, GRINDING, PLANNING, FINE GRADE, OR TRIMMER MACHINE
352 PAVEMENT BREAKER OR TAMPING MACHINE (POWER DRIVEN) MIGHTY MITE OR SIMILAR TYPE
354 PIPELINE WRAPPING, CLEANING OR BENDING MACHINE
356 POWER ACTUATED HORIZONTAL BORING MACHINE, OVER SIX INCHES
357 PUGMILL
359 RUBBER-TIRED FARM TRACTOR WITH BACKHOE INCLUDING ATTACHMENTS (HIGHWAY AND HEAVY ONLY)
360 SCRAPER
361 SELF-PROPELLED SOIL STABILIZER
362 SLIP FORM (POWER DRIVEN) (PAVING)
LABOR CODE AND CLASS
EFFECT
DATE
BASIC
RATE
FRINGE
RATE
TOTAL
RATE
363 TIE TAMPER AND BALLAST MACHINE
365 TRACTOR, WHEEL TYPE, OVER 50 H.P. WITH PTO UNRELATED TO LANDSCAPING (HIGHWAY AND HEAVY ONLY)
367 TUB GRINDER, MORBARK, OR SIMILAR TYPE
GROUP 5
2015-12-21
47.57
0.00
47.57
370 BITUMINOUS ROLLER (UNDER EIGHT TONS)
371 CONCRETE SAW (MULTIPLE BLADE) (POWER OPERATED)
372 FORM TRENCH DIGGER (POWER)
375 HYDRAULIC LOG SPLITTER
376 LOADER (BARBER GREENE OR SIMILAR TYPE)
377 POST HOLE DRIVING MACHINE/POST HOLE AUGER
379 POWER ACTUATED JACK
381 SELF-PROPELLED CHIP SPREADER (FLAHERTY OR SIMILAR)
382 SHEEP FOOT COMPACTOR WITH BLADE. 200 H.P. AND OVER
383 SHOULDERING MACHINE (POWER) APSCO OR SIMILAR TYPE INCLUDING SELF-PROPELLED SAND AND CHIP
SPREADER
384 STUMP CHIPPER AND TREE CHIPPER
385 TREE FARMER (MACHINE)
GROUP 6 *
2015-12-21
28.00
0.00
28.00
387 CAT, CHALLENGER, OR SIMILAR TYPE OF TRACTORS, WHEN PULLING DISK OR ROLLER
389 DREDGE DECK HAND
391 GRAVEL SCREENING PLANT (PORTABLE NOT CRUSHING OR WASHING)
393 LEVER PERSON
395 POWER SWEEPER
396 SHEEP FOOT ROLLER AND ROLLERS ON GRAVEL COMPACTION, INCLUDING VIBRATING ROLLERS
397 TRACTOR, WHEEL TYPE, OVER 50 H.P., UNRELATED TO LANDSCAPING
COMMERCIAL POWER EQUIPMENT OPERATOR
GROUP 1
2015-12-21
37.74
17.15
54.89
501 HELICOPTER PILOT (COMMERCIAL CONSTRUCTION ONLY)
502 TOWER CRANE 250 FEET AND OVER (COMMERCIAL CONSTRUCTION ONLY)
503 TRUCK CRAWLER CRANE WITH 200 FEET OF BOOM AND OVER, INCLUDING JIB (COMMERCIAL CONSTRUCTION
ONLY)
GROUP 2
2015-12-21
37.40
17.15
54.55
504 CONCRETE PUMP WITH 50 METERS/164 FEET OF BOOM AND OVER (COMMERCIAL CONSTRUCTION ONLY)
505 PILE DRIVING WHEN THREE DRUMS IN USE (COMMERCIAL CONSTRUCTION ONLY)
506 TOWER CRANE 200 FEET AND OVER (COMMERCIAL CONSTRUCTION ONLY)
507 TRUCK OR CRAWLER CRANE WITH 150 FEET OF BOOM UP TO AND NOT INCLUDING 200 FEET, INCLUDING JIB
(COMMERCIAL CONSTRUCTION ONLY)
GROUP 3
2015-12-21
508 ALL-TERRAIN VEHICLE CRANES (COMMERCIAL CONSTRUCTION ONLY)
35.99
17.15
53.14
LABOR CODE AND CLASS
EFFECT
DATE
BASIC
RATE
FRINGE
RATE
TOTAL
RATE
509 CONCRETE PUMP 32-49 METERS/102-164 FEET (COMMERCIAL CONSTRUCTION ONLY)
510 DERRICK (GUY & STIFFLEG) (COMMERCIAL CONSTRUCTION ONLY)
511 STATIONARY TOWER CRANE UP TO 200 FEET
512 SELF-ERECTING TOWER CRANE 100 FEET AND OVER MEASURED FROM BOOM FOOT PIN (COMMERCIAL
CONSTRUCTION ONLY)
513 TRAVELING TOWER CRANE (COMMERCIAL CONSTRUCTION ONLY)
514 TRUCK OR CRAWLER CRANE UP TO AND NOT INCLUDING 150 FEET OF BOOM, INCLUDING JIB (COMMERCIAL
CONSTRUCTION ONLY)
GROUP 4
2015-12-21
35.65
17.15
52.80
17.15
52.63
515 CRAWLER BACKHOE INCLUDING ATTACHMENTS (COMMERCIAL CONSTRUCTION ONLY)
516 FIREPERSON, CHIEF BOILER LICENSE (COMMERCIAL CONSTRUCTION ONLY)
517 HOIST ENGINEER (THREE DRUMS OR MORE) (COMMERCIAL CONSTRUCTION ONLY)
518 LOCOMOTIVE (COMMERCIAL CONSTRUCTION ONLY)
519 OVERHEAD CRANE ( INSIDE BUILDING PERIMETER) (COMMERCIAL CONSTRUCTION ONLY)
520 TRACTOR. BOOM TYPE (COMMERCIAL CONSTRUCTION ONLY)
GROUP 5
2015-12-21
35.48
521 AIR COMPRESSOR 450 CFM OR OVER (TWO OR MORE MACHINES) (COMMERCIAL CONSTRUCTION ONLY)
522 CONCRETE MIXER (COMMERCIAL CONSTRUCTION ONLY)
523 CONCRETE PUMP UP TO 31 METERS/101 FEET OF BOOM
524 DRILL RIGS, HEAVY ROTARY OR CHURN OR CABLE DRILL WHEN USED FOR CAISSON FOR ELEVATOR OR
BUILDING CONSTRUCTION (COMMERCIAL CONSTRUCTION ONLY)
525 FORKLIFT (COMMERCIAL CONSTRUCTION ONLY)
526 FRONT END, SKID STEER 1 C YD AND OVER
527 HOIST ENGINEER ( ONE OR TWO DRUMS) (COMMERCIAL CONSTRUCTION ONLY)
528 MECHANIC-WELDER (ON POWER EQUIPMENT) (COMMERCIAL CONSTRUCTION ONLY)
529 POWER PLANT (100 KW AND OVER OR MULTIPLES EQUAL TO 100KW AND OVER) (COMMERCIAL CONSTRUCTION
ONLY)
530 PUMP OPERATOR AND/OR CONVEYOR (TWO OR MORE MACHINES) (COMMERCIAL CONSTRUCTION ONLY)
531 SELF-ERECTING TOWER CRANE UNDER 100 FEET MEASURED FROM BOOM FOOT PIN (COMMERCIAL
CONSTRUCTION ONLY)
532 STRADDLE CARRIER (COMMERCIAL CONSTRUCTION ONLY)
533 TRACTOR OVER D2 (COMMERCIAL CONSTRUCTION ONLY)
534 WELL POINT PUMP (COMMERCIAL CONSTRUCTION ONLY)
GROUP 6
2015-12-21
33.97
17.15
51.12
17.15
50.00
535 CONCRETE BATCH PLANT (COMMERCIAL CONSTRUCTION ONLY)
536 FIREPERSON, FIRST CLASS BOILER LICENSE (COMMERCIAL CONSTRUCTION ONLY)
537 FRONT END, SKID STEER UP TO 1 C YD
538 GUNITE MACHINE (COMMERCIAL CONSTRUCTION ONLY)
539 TRACTOR OPERATOR D2 OR SIMILAR SIZE (COMMERCIAL CONSTRUCTION ONLY)
540 TRENCHING MACHINE (SEWER, WATER, GAS) EXCLUDES WALK BEHIND TRENCHER
GROUP 7
2015-12-21
541 AIR COMPRESSOR 600 CFM OR OVER (COMMERCIAL CONSTRUCTION ONLY)
542 BRAKEPERSON (COMMERCIAL CONSTRUCTION ONLY)
32.85
LABOR CODE AND CLASS
EFFECT
DATE
BASIC
RATE
FRINGE
RATE
TOTAL
RATE
543 CONCRETE PUMP/PUMPCRETE OR COMPLACO TYPE (COMMERCIAL CONSTRUCTION ONLY)
544 FIREPERSON, TEMPORARY HEAT SECOND CLASS BOILER LICENSE (COMMERCIAL CONSTRUCTION ONLY)
545 OILER (POWER SHOVEL, CRANE, TRUCK CRANE, DRAGLINE, CRUSHERS AND MILLING MACHINES, OR OTHER
SIMILAR POWER EQUIPMENT) (COMMERCIAL CONSTRUCTION ONLY)
546 PICK UP SWEEPER (ONE CUBIC YARD HOPPER CAPACITY) (COMMERCIAL CONSTRUCTION ONLY)
547 PUMP AND/OR CONVEYOR (COMMERCIAL CONSTRUCTION ONLY)
GROUP 8 *
2015-12-21
30.84
17.15
47.99
548 ELEVATOR OPERATOR (COMMERCIAL CONSTRUCTION ONLY)
549 GREASER (COMMERCIAL CONSTRUCTION ONLY)
550 MECHANICAL SPACE HEATER (TEMPORARY HEAT NO BOILER LICENSE REQUIRED) (COMMERCIAL
CONSTRUCTION ONLY)
TRUCK DRIVERS
GROUP 1
2015-12-21
39.07
9.48
48.55
601 MECHANIC. WELDER
602 TRACTOR TRAILER DRIVER
603 TRUCK DRIVER (HAULING MACHINERY INCLUDING OPERATION OF HAND AND POWER OPERATED WINCHES)
GROUP 2 *
2015-12-21
26.75
0.00
26.75
2015-12-21
23.75
6.23
29.98
2015-12-21
35.82
8.18
44.00
2015-12-21
42.31
20.74
63.05
2016-06-01
44.26
20.74
65.00
2015-12-21
34.15
26.37
60.52
604 FOUR OR MORE AXLE UNIT, STRAIGHT BODY TRUCK
GROUP 3 *
605 BITUMINOUS DISTRIBUTOR DRIVER
606 BITUMINOUS DISTRIBUTOR (ONE PERSON OPERATION)
607 THREE AXLE UNITS
GROUP 4
608 BITUMINOUS DISTRIBUTOR SPRAY OPERATOR (REAR AND OILER)
609 DUMP PERSON
610 GREASER
611 PILOT CAR DRIVER
612 RUBBER-TIRED, SELF-PROPELLED PACKER UNDER 8 TONS
613 TWO AXLE UNIT
614 SLURRY OPERATOR
615 TANK TRUCK HELPER (GAS, OIL, ROAD OIL, AND WATER)
616 TRACTOR OPERATOR, UNDER 50 H.P.
SPECIAL CRAFTS
701 HEATING AND FROST INSULATORS
702* BOILERMAKERS
LABOR CODE AND CLASS
BASIC
RATE
FRINGE
RATE
TOTAL
RATE
2016-01-01
35.55
26.52
62.07
703 BRICKLAYERS
2015-12-21
33.12
20.71
53.83
704 CARPENTERS
2015-12-21
35.16
17.67
52.83
705 CARPET LAYERS (LINOLEUM)
2015-12-21
36.72
14.51
51.23
706 CEMENT MASONS
2015-12-21
35.11
17.17
52.28
707 ELECTRICIANS
2015-12-21
38.57
26.04
64.61
2016-05-01
40.47
26.04
66.51
2015-12-21
44.93
33.36
78.29
2016-01-01
45.87
35.07
80.94
709 GLAZIERS
2015-12-21
36.19
17.74
53.93
710* LATHERS
2015-12-21
36.45
16.40
52.85
712 IRONWORKERS
2015-12-21
35.50
23.45
58.95
714 MILLWRIGHT
2015-12-21
33.93
20.23
54.16
715 PAINTERS (INCLUDING HAND BRUSHED, HAND
SPRAYED, AND THE TAPING OF PAVEMENT MARKINGS)
2015-12-21
32.36
20.33
52.69
716 PILEDRIVER (INCLUDING VIBRATORY DRIVER OR
EXTRACTOR FOR PILING AND SHEETING OPERATIONS)
2015-12-21
35.85
17.78
53.63
2016-05-01
37.46
17.78
55.24
717 PIPEFITTERS. STEAMFITTERS
2015-12-21
42.76
24.08
66.84
718 PLASTERERS
2015-12-21
30.34
22.27
52.61
719 PLUMBERS
2015-12-21
43.07
20.88
63.95
720 ROOFER
2015-12-21
35.41
15.45
50.86
2016-05-01
36.41
15.45
51.86
721 SHEET METAL WORKERS
2015-12-21
38.05
26.13
64.18
722 SPRINKLER FITTERS
2015-12-21
41.68
22.95
64.63
2016-01-01
41.53
23.20
64.73
2016-06-01
43.78
23.20
66.98
708 ELEVATOR CONSTRUCTORS
EFFECT
DATE
LABOR CODE AND CLASS
EFFECT
DATE
BASIC
RATE
FRINGE
RATE
TOTAL
RATE
723* TERRAZZO WORKERS
2015-12-21
30.77
19.74
50.51
724 TILE SETTERS
2015-12-21
28.30
21.89
50.19
725 TILE FINISHERS
2015-12-21
23.97
17.17
41.14
726 DRYWALL TAPER
2015-12-21
33.03
18.11
51.14
727 WIRING SYSTEM TECHNICIAN
2015-12-21
36.00
14.43
50.43
2016-07-01
36.90
14.43
51.33
2015-12-21
25.21
12.02
37.23
2016-07-01
25.84
12.02
37.86
2015-12-21
29.13
15.96
45.09
2016-01-01
30.13
16.41
46.54
2015-12-21
26.44
12.93
39.37
2016-05-01
27.59
12.93
40.52
728 WIRING SYSTEMS INSTALLER
729 ASBESTOS ABATEMENT WORKER
730 SIGN ERECTOR
.ATTACHMENT 5
NOTICE TO CONTRACTORS
AFFIRMATIVE ACTION
CERTIFICATIONOFCOMPLIANCE
It is hereby agreed between the parties that MnSCU will require that affirmative action requirements be met by contractors
in relation to Minnesota Statute 363A.36 and Minnesota Rules, Parts 5000.3400 to 5000.3600. Failure by a contractor to
implement an affirmative action plan or make a good faith effort shall result in revocation of its certificate or revocation of
the contract (Minnesota Statutes 363A.36, Subd. 3 and 4).
Under the Minnesota Human Rights Act, Section 363A.36, businesses or firms entering into a contract over $100,000 and
have more than forty (40) full-time employees within the state of Minnesota on a single working day during the previous
twelve (12) months or if you employed more than forty (40) full-time employees on a single working day during the
previous twelve (12) months in a state in which you have your primary place of business and that primary place of business
is outside of the state of Minnesota, but inside the United States, must have an affirmative action plan submitted to the
Commissioner of Human Rights for approval. A contract will not be executed over $100,000 unless the firm or business
having more than 40 full-time employees, either within or outside the state of Minnesota, has a certificate of compliance
which signifies that they have an affirmative action plan approved by the Commissioner of Human Rights. The Certificate
is valid for two (2) years. For further information, contact the Department of Human Rights, Compliance Services, 190 East
5th Street, Suite 700, St. Paul, Minnesota 55101, phone (651) 296-5663.
DISABLED INDIVIDUAL CLAUSE
(a) The contractor shall not discriminate against any employee or applicant for employment because of physical or mental
disability in regard to any position for which the employee or applicant for employment is qualified. The contractor agrees
to take affirmative action to employ, advance in employment, and otherwise treat qualified disabled individuals without
discrimination based upon their physical or mental disability in all employment practices such as the following:
employment, upgrading, demotion or transfer, recruitment, advertising, layoff or termination, rates of pay or other forms
of compensation, and selection of training, including apprenticeship.
(b) The contractor agrees to comply with the rules and relevant order of the Minnesota Department of Human Rights act.
MINNESOTA STATE COLLEGES AND UNIVERSITIES
AFFIRMATIVE ACTION DATA PAGE – FOR RESPONSES IN EXCESS OF $100,000 ONLY
If your response to this solicitation is in excess of $100,000, please complete the information requested below to
determine whether you are subject to the Minnesota Human Rights Act (Minnesota Statutes 363A.36)
certification requirement, and to provide documentation of compliance if necessary. It is your sole responsibility
to provide this information and - if required – to apply for Human Rights certification prior to the due date and time of the
bid or proposal and to obtain Human Rights certification prior to the execution of the contract.
Employed more than 40 full-time employees in Minnesota
Did not employ more than 40 full-time employees in Minnesota, but did employ more than 40
full-time
employees in the state where you have your primary place of business
Did not employ more than 40 full-time employees in Minnesota or in the state where you have
your
Primary place of business
●
Box D
Box C
On any single working day within the past 12 months, if your company…
Box B
Then you must complete these boxes…
Box A
How to determine which boxes to complete on this form:
●
●
●
●
●
BOX A – For companies which have employed more than 40 full-time employees within Minnesota
on any single working day during the previous 12 months
Your response will be rejected unless your business:
Has a current Certificate of Compliance issued by the Minnesota Department of Human Rights (MDHR) orHas submitted an affirmative action plan to the MDHR, which the Department received prior to the date
and time the responses are due.
Check one of the following statements if you have employed more than 40 full-time employees in
Minnesota on any single working day during the previous 12 months:
□
We have a current Certificate of Compliance issued by the MDHR. Proceed to BOX D. Include a copy of
your certificate with your response.
□
We do not have a current Certificate of Compliance. However, we submitted an Affirmative Action Plan to
the MDHR for approval, which the Department received on
(date) at
(time). [If
you do not know when the Department received your Plan, contact the Department.] We acknowledge that
the plan must be approved by the MDHR before any contract or Agreement can be executed. Proceed to BOX
D.
□
We do not have a Certificate of Compliance, nor has the MDHR received an Affirmative Action Plan from
our company. We acknowledge that our response will be rejected. Proceed to BOX D. Call the Minnesota
Department of Human Rights for assistance.
Please note: Certificates of Compliance must be issued by the Minnesota Department of Human
Rights.
Affirmative Action Plans approved by the Federal government, a county, or a municipality must still
be reviewed and approved by the Minnesota Department of Human Rights before a certificate can be
issued.
BOX B - For companies which have not had more than 40 full-time employees in Minnesota but have
employed more than 40 full-time employees on any single working day during the previous 12
Months in the state where they have their primary place of business
You may achieve compliance with the Minnesota Human Rights Act by certifying that you are in
compliance with applicable Federal Affirmative Action requirements.
Check one of the following statements if you have not employed more than 40 full-time employees in
Minnesota but you have employed more than 40 full-time employees on any single working day during
the previous 12 months in the state where you have your primary place of business:
□
□
We are not subject to Federal Affirmative Acton requirements. Proceed to BOX D.
We are subject to Federal Affirmative Action requirements, and we are in compliance with those
requirements. Proceed to BOX D.
BOX C – For those companies not described in BOX A or BOX B
Check below. You are not subject to the Minnesota Human Rights Act certification requirement.
□
We have not employed more than 40 full-time employees on a single working day in Minnesota or in the state of our
primary place of business within the previous 12 months. Proceed to BOX D
BOX D – For all companies
By signing this statement, you certify that the information provided is accurate and that you are
authorized to sign on behalf of the responder.
Name of Company:_
Authorized Signature:
Printed N a m e :
Title:
Date:
Telephone number:
For further information regarding Minnesota Human Rights Act requirements, contact:
Minnesota Department of Human Rights, Compliance Services Section
Metro: (651) 296-5663
Mail: 190 East 5th Street, Suite 700
St. Paul, MN 55101
Toll Free: 800-657-3704
Website: www.humanrights.state.mn.us
Fax: (651) 296-9042
Email: employerinfo@therightsplace.net
TTY: (651) 296-1283
Affirmative Action Data Page
Revised 8/02 – MDHR
MINNESOTA STATE COLLEGES AND UNIVERSITIES
NOTICE TO VENDORS
AFFIRMATIVE ACTION CERTIFICATION OF COMPLIANCE
The amended Minnesota Human Rights Act (Minn. Stat. 363A.36) divides the contract compliance program into two
categories. Both categories apply to any contracts for goods or services in excess of $100,000.
The first category applies to businesses that have had more than 40 full-time employees within Minnesota on a single
working day during the previous 12 months. The businesses in this category must have submitted an Affirmative Action
plan to the Commissioner of the Department of Human Rights prior to the due date of the response and must have
received a Certificate of Compliance prior to the execution of the contract or agreement.
The secondary category applies to businesses that have had more than 40 full-time employees on a single working day in
the previous 12 months in the state in which they have their primary place of business. The businesses in this category
must certify to MnSCU that they are in compliance with federal affirmative action requirements before execution of the
th
contract. For further information, contact the Department of Human Rights, 190 East 5 Street, Suite 700, St. Paul, MN
55101; Voice: 651.296.5663; Toll Free: 800.657-3704; or TTY: 651.296.1283.
MnSCU is under no obligation to delay the award or the execution of a contract until a vendor has completed the
Human Rights certification process. It is the sole responsibility of the vendor to apply for and obtain a Human Rights
certificate prior to contract award or execution as applicable.
It is hereby agreed between the parties that MnSCU will require that affirmative action requirements be met by vendors
in relation to Minnesota Statute 363A.36 and Minnesota Rules, Parts 5000.3400 to 5000.3600.
Under the Minnesota Human Rights Act, Section 363A.36, Subd. 1, no department or agency of the state shall execute an
order in excess of $100,000 with any business within the State of Minnesota having more than 40 full-time employees in a
single working day during the previous 12 months, unless the firm or business has an affirmative action plan for the
employment of minority persons, women, and the disabled that has been approved the Commissioner of Human Rights.
Receipt of a Certificate of Compliance issued by the Commissioner shall signify that a firm or business has an affirmative
action plan approved by the commissioner.
Failure by the vendor to implement an affirmative action plan or make a good faith effort shall result in revocation of its
certificate or revocation of the order (Minnesota Statute 363A.36, Subd. 3 and 4). A CERTIFICATE IS VALID FOR A
PERIOD OF TWO (2) YEARS.
DISABLED INDIVIDUAL CLAUSE
A.
A vendor shall not discriminate against any employee or applicant for employment because of physical or mental
disability in regard to any position for which the employee or applicant for employment is qualified. The vendor agrees
to take disabled individuals without discrimination based on their physical or mental disability in all employment practices
such as the following: employment, upgrading, demotion or transfer, recruitment, advertising, layoff or
termination, rates of pay or other forms of compensation, and selection of training, including apprenticeship.
B.
The vendor agrees to comply with the rules and relevant orders of the Minnesota Department of Human Rights
issued pursuant to the Minnesota Human Rights Act.
C.
In the event of the vendor noncompliance with the requirements of this clause, actions for noncompliance may be
taken in accordance with Minnesota Department of Human Rights issued pursuant to the Minnesota Human Rights Act.
D.
The vendor agrees to post in conspicuous places, available to employees and applicants for employment, notices
in a form to be prescribed by the Commissioner of the Minnesota Department of Human Rights. Such notices shall state
the vendor obligation under the law to take affirmative action to employ and advance in employment qualified disabled
Employees and applicants for employment, and the rights of applicants and employees.
E.
The vendor shall notify each labor union or representative of workers with which it has a collective bargaining
agreement or other order understanding, that the vendor is bound by the terms of Minnesota Statutes 363A.36 of the
Minnesota Human Rights Act and is committed to take affirmative action to employ and advance in employment
physically and mentally disabled individuals.
It is hereby agreed between the parties that Minnesota Statutes, Section 363A.36 and Minnesota Rules, Parts 5000.3400 to
5000.3600 are incorporated into any order of Minnesota Statute 363A.36 and Minnesota Rules, Parts 5000.3400 to
5000.3600 is available from Minnesota Bookstore, 660 Olive Street, St. Paul, Minnesota 55155, (651) 297-3000.
PUR010.WPD
By signing this statement the vendor certifies that the information filled in is accurate.
NAME OF COMPANY:
AUTHORIZEDSIGNATURE:
TITLE:
DATE:
PUR010.doc
11/25/03
""Attachment 6