NATIONAL INSTITUTE OF TECHNOLOGY PATNA
(An Institute under Ministry of HRD, Govt. of India)
ASHOK RAJPATH, PATNA-800 005 (BIHAR)
Ph. 0612-2371715, 2372715, 2371929 Fax-061-2660480
Website- www.nitp.ac.in e-mail-registrar@nitp.ac.in
NOTICE INVITING TENDER
Advt.No. NITP/11/14, Tender No. NITP/14-15/23
Sealed tenders from the eligible and experienced agencies for "Supply of Printed Institute
Diary, Annual Report, Year Planner for 2015 and Greeting Cards at NIT Patna" are
invited by the undersigned up to 16.12.14 till 12.30 PM. The details of the Printing Item
required to be supplied are given in Annexure – I. The intending suppliers should quote
details of the rate for Printing Item alongwith terms and conditions clearly and without
any ambiguity.
Tender received will be opened on same day i.e. 16.12.14 at 2.30 PM in the presence of
the tenderers, if they so desire, at NIT Patna. The detailed specification of the printing
materials alongwith terms and conditions may be downloaded from the website of the
Institute and tender document fee of Rs.1000/- is to be deposited by the tenderer by
D.D/Bankers cheque in favour of Registrar, NIT Patna, Payable at Patna. Tender fee and
EMD of Rs.30,000/- should be kept in separate envelope.
Terms &Conditions:
1. This tender document consists of four (4) pages.
2. The rates quoted should be inclusive of all taxes, Service Tax, VAT etc. and
these taxes should be shown separately.
3. TDS and VAT as applicable on date will be deducted from the bill.
4. The tenderer should have valid PAN No. & TIN VAT number and submit the
copy of PAN number & TIN VAT number.
5. Before mass printing any item, the prospective supplier will print and submit a
sample copy for approval of NIT Patna. On approval of the sample only the
mass printing of ordered quantity should be done.
6. The articles supplied must have conformity with the sample approved by NIT
Patna.
7. Printing on paper should be clear and free from any mistake/error.
8. NIT Patna reserves the absolute right to accept or reject any or all the tenders on
whole or in part without assigning any reason thereof.
9. Articles/Services should be delivered to NIT Patna without any extra charge.
10. Terms of payment: a) 98% Payment will be made of the supply price against
receipt of materials in good condition in store and after satisfactory performance
report given by the concerned officer b) 2% of the supply price after receipt of
Audit Report of relevant year.
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11. NIT Patna reserves the right to reject any articles/services found defective,
damaged and or not of the desired quality and specification. Decision of NIT
Patna will be final.
12. Any loss or damage caused to the article in transit is to be made good by the
supplier free of cost within reasonable time.
13. Postal or courier delay will not be considered and the Tender received late will
be rejected.
14. Earnest money of Rs.30,000/- (refundable) should be furnished alongwith the
bid in the form of D.D/Bankers Cheque drawn in favour of the Registrar, NIT
Patna payable at Patna.
15. Security deposit/E.M. can be forfeited in case of non completion/part completion
/delayed completion of supply unless permitted in writing by NIT Patna.
16. No escalation in respect of raw material, labour, custom duties, freight etc. will
be allowed in any shape.
17. The bids shall be submitted in three envelopes, viz. i) Tender fee Rs.1000/- and
EMD Rs.30,000/- should be in the form of Account payee Demand
Draft/Bankers’ Cheque in favour of Registrar, NIT Patna payable at Patna. ii)
Technical bid and iii) Financial bid. Technical bid should contain papers
regarding proof of registration of sales tax/VAT, copy of I.T, PAN and work
experience of similar type of works. Sample of papers to be used for printing
should be kept in Technical bid envelope. Financial bid should contain duly
filled up Annexure-I indicating supply price. The above three envelopes may be
signed & sealed by the bidder separately duly super-scribed Tender/EMD fee,
Technical bid and Financial bid respectively and these three sealed envelopes are
to be put in a bigger cover which should also be signed & sealed and duly superscribed. "Bid for Supply of Various Printed Materials at NIT Patna vide
Advt.No.NITP/11/14 & Tender No. NITP/14-15/23". A bidder who submits
more than one bid shall be disqualified.
18. A declaration should also be furnished by the agency that they will supply the
original product of the manufacturing company. In case of supply of duplicate
product suitable action will be taken against the agency.
19. Part payment is also allowed for printing works in case of delay of providing
printing materials by NIT Patna.
Registrar
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NATIONAL INSTITUTE OF TECHNOLOGY PATNA
(An Institute under Ministry of HRD, Govt. of India)
ASHOK RAJPATH, PATNA-800 005 (BIHAR)
NOTICE INVITING TENDER
Advt.No.NITP/11/14, Tender No. NITP/14-15/23
ANNEXURE – I
FINANCIAL BID
Printed Items
Sl
No.
1
2
3
4
5.
Particular
Specification
Size: 11” x 8.50”
Printing: Cover Multicolor
Inside: within 100 pages in color
Cover: 4 pages, 280 GSM, Art
Board
Inside paper:100 GSM Art Paper
Binding: Paper Back
Printing of Annual
Size: 11”x 8.50”
Report in English for Printing: Coven Multicolor
the F.Y 2013-2014
Inside: within 100 pages in color
(Including Layout,
Cover: 4 pages, 280 GSM, Art
Designing, Printing,
Board
Fabrication etc.)
Inside paper:100 GSM Art Paper
Binding: Paper Back
Mid Semester answer A4 size and front page black and
Book 20 pages
white printing on map litho paper
(58 GSM) with NITP logo with
stitching
Sr. No. start from ....................
End Semester answer A4 size and front page black and
Book 40 pages
white printing on map litho paper
(58 GSM) with NITP logo with
stitching
Sr. No. start from ...............
Printing of Annual
Report in Hindi for
the F.Y 2013-2014
(Including Layout,
Designing, Printing,
Fabrication etc.)
Institute Diary
(Year 2015)
Size- 7" x 10" approx. with Institute
name, logo, photo etc. printed on
cover page and inside, Other
information like faculty/staff name,
phone numbers etc. printed inside,
Separate dates on each page and as
per direction
3
Quantity
100
100
30000
30000
600
Rate of each
book/items
( Rs. )
6.
Planner (Year 2015)
Pocket size, As per direction
600
7.
Institute Table
Calendar
Institute Wall
Calendar
As per sample provided by NIT
Patna
As per sample provided by NIT
Patna
As per sample provided by NIT
Patna
500
8.
9.
Greeting Cards
600
500
Taxes if any
Total Cost
Total cost (in words)
Signature of Tenderer with Seal
4