AGENDA
GREEN COVE SPRINGS CITY COUNCIL
321 WALNUT STREET, GREEN COVE SPRINGS, FLORIDA
REGULAR SESSION
TUESDAY, JUNE 17,2014 -7:00 P.M.
ANYONE WISHING TO ADDRESS THE CITY COUNCIL REGARDING ANY TOPIC ON THIS AGENDA IS REQUESTED TO
COMPLETE A CARD AVAILABLE AT THE CITY CLERK'S DESK. SPEAKERS ARE RESPECTFULLY REQUESTED TO LIMIT
THEIR COMMENTS TO THREE (3) MINUTES.
THE CITY COUNCIL PROHIBITS THE USE OF CELL PHONES AND PAGERS WHICH EMIT AN AUDIBLE SOUND DURING
ALL MEETINGS WITH THE EXCEPTION OF LAW ENFORCEMENT, FIRE AND RESCUE OR HEALTH CARE PROVIDERS ON
CALL. PERSONS IN VIOLATION WILL BE REQUESTED TO LEAVE THE MEETING.
Invocation & Pledge of Allegiance to the Flag
Roll Call
Mayor to call on members of the audience wishing to address the Council on matters not on the Agenda.
AWARDS & RECOGNITION
Senator Rob Bradley
Recognition of New Hire - Brandon Hoffman - WaterlWastewater Dept.
Update on the 2014 Clay County Agricultural Fair - Pete Sutton
PUBLIC HEARINGS
1.
Second and Final Reading of Ordinance No. 0-06-2014, an Ordinance amending City Code
Chapter 58, entitled Solid Waste, adding Section 58-11 entitled "Non-exclusive franchise system
for construction and demolition (C&D) service."
2.
Public Hearing and City Council approval of Resolution No. R-12-2014, a Resolution amending
the Operating Budget for Fiscal Year ending September 30,2014.
CONSENT AGENDA
ALL MATTERS UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL
AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE
DISCUSSION ON THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE
CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. BACKUP DOCUMENTATION AND STAFF
RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COUNCIL ON THESE ITEMS.
1.
City Council approval and ratification of a Proclamation recognizing and honoring the exemplary
service of Lt. Adith Flores-Carrera.
2.
City Council approval of the purchase of a 2014 M8560 Kubotoa Tractor under Florida Sheriffs
Bid No. 13-11-0904 in the amount of $35,800 and to surplus Tractor No. 696, a 2002 John Deere.
AGENDA
June 17, 2014
Page 2 of 3
3.
City Council award of Bid No. 04-14-01 for Augusta Savage Arts & Community Center Classroom
Building Roof Repairs to Chaney Construction and Roofing, Inc. in the amount of $42,000 and
authorization for Staff to approve the replacement of up to an additional 1,250 sq . ft. of wood
sheathing at a price of $4.00 per sq. ft. as needed up to $5,000.
4.
City Council approval of Amendment No. 2 to the Professional Services Agreement for Electrical
Line Clearance and Vegetation Management between The Davey Tree Expert Company and the
City of Green Cove Springs for the period of June 20, 2014 to June 19, 2015 and authorization for
the Mayor to execute said Agreement.
5.
City Council approval of 2014-PZ-28, a Gateway Corridor and Central Business District Pilot
Matching Grant Application for a monument sign for the property located at 810 N. Orange
Avenue.
6.
City Council approval and ratification of an application to the Department of Economic
Opportunity (DEO) for a Planning Technical Assistance Grant for an Economic Development and
Marketing Strategy Plan in the amount of $25,000.
7.
City Council approval of the purchase of two (2) fully equipped 2014 Ford Utility Interceptor
Vehicles under the 2014 Florida Sheriff's Association State Contract for a total cost of
$59,909.80.
8.
City Council approval of the purchase of 17 GETAX S400 Semi-Rugged Laptop Computers from
VetSource Mobility with funds from the Police Department's Drug Fund for an amount not to
exceed $41,055.00.
9.
City Council approval of the 2 nd Renewal of the Professional Services Agreement between Dr.
Townsend & Associates, P.A. of St. Augustine, Florida and the Green Cove Springs Police
Department for the period retroactive to June 1, 2014 through May 31, 2015 and authorization for
the Chief of Police to execute said Agreement.
COUNCIL BUSINESS
th
1.
City Council designation of a voting delegate the 88 Annual Florida League of Cities Conference
on August 14-16, 2014, approval of Resolution No. R-13-2014, a Resolution urging the Florida
Legislature to support amendments of State Regulations for Mooring Fields and anchorage of
vessels on waterways outside of Mooring Fields, and approval of Resolution No. R-14-2014, a
Resolution urging the Florida Legislature to support amendments of State Regulations for
annexation of enclaves. Bentley
2.
City Council appointment of member(s) to the Florida League of Cities Legislative Policy
Committees. Bentley
3.
City Manager and City Attorney Reports and/or Correspondence.
a.
b.
c.
d.
e.
Executive Summary - Development Services - May 2014.
Executive Summary - Electric - May 2014.
Executive Summary - Police - May 2014.
Executive Summary - Public Works - May 2014.
ISO Fire System Rating Report - 2014 Survey Results
4.
City Council Reports and/or Correspondence.
5.
Adjournment.
AGENDA
June 17, 2014
Page 3 of 3
The City Council meets the first and third Tuesday of each month beginning at 7:00 p.m. Meetings are held in City Hall at
321 Walnut Street and audio recordings of the meetings are posted in the City's website at www.greencovesprings.com .
The City may take action on any matter during this meeting, including items that are not set forth within this agenda.
In accordance with Section 286.26, Florida Statutes, persons with disabilities needing special accommodations to
participate in this meeting should contact the City Clerk's office no later than 5:00 p.m. on the day prior to the meeting.
Public Participation: Pursuant to Section 286.0114, Florida Statutes, effective October 1, 2013, the public is invited to
speak on any "proposition" before a board, commission, council, or appointed committee takes official action regardless
of whether the issue is on the Agenda. Certain exemptions for emergencies, ministerial acts, etc. apply. This public
participation does not affect the right of a person to be heard as otherwise provided by law.
Exparte Communications: Oral or written exchanges (sometimes referred to as lobbying or information gathering)
between a Council Member and others, including staff, where there is a substantive discussion regarding a quasi-judicial
decision by the City Council. The exchanges must be disclosed by the City Council so the public may respond to such
comments before a vote is taken.
Minutes of the City Council meetings can be obtained from the City Clerk's office. The Minutes are recorded, but are not
transcribed verbatim. Persons requiring a verbatim transcript may make arrangements with the City Clerk to duplicate the
recordings, or arrange to have a court reporter present at the meeting. The cost of duplication and/or court reporter will be
at the expense of the requesting party.
Persons who wish to appeal any decision made by the City Council with respect to any matter considered at this meeting
will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings
is made, which record includes the testimony and evidence upon which the appeal is based.
CITY OF GREEN COVE SPRINGS, FLORIDA
STAFF REPORT
FOR MEETING OF JUNE 17, 2014
SUBJECT:
REPORT ON SUCCESS OF 2014 CLAY COUNTY AGRICULTURAL
FAIR
BACKGROUND: Mr. Pete Sutton, Executive Director of the Clay County Fair requested an
opportunity to address the City Council regarding the success of the 2014 Clay County
Agricultural Fair.
FISCAL IMPACT I FUNDING SOURCE:
N /A
RECOMMENDATION:
N /A - this is a request to provide City Council with an update of
the success of the Clay County Fair Association's 2014 Agricultural Fair.
MOTION:
Information Only For City Council
SUBMITTED BY:
Q1.L<
nager
Page 1 of1
CITY OF GREEN COVE SPRINGS, FLORIDA
STAFF REPORT
FOR MEETING OF JUNE 17,2014
SUBJECT: Second and Final reading of Ordinance No. 0-06-2014, an Ordinance amending City
Code chapter 58 and establishing a non-exclusive franchise system for the provision of
construction and demolition debris collection service.
SUMMARY from meeting of June ~ 2014: In April 2013, Council adopted Ordinance 0-062013 which established a non-exclusive containerized commercial solid waste collection franchise.
This franchise system was implemented effective October 1, 2013. To date the system is
functioning well and the franchise fees are generating revenues comparable to the 10%
administrative fee we previously charged on commercial customers under our previous exclusive
contract that also required the City to bill all commercial customers.
During those council discussions, and again during budget discussions, staff briefly discussed the
implementation of a franchise fee on Construction and Demolition (C&D) debris collection
service. Staff has analyzed the fees charged by other local governmental entities and has
developed a fee structure that should be comparable to other C&D fees.
Currently, local governmental entities that do not charge a franchise fee on C&D include Town of
Orange Park, Alachua County, City of Palatka, Putnam County, City of Starke and City of
Jacksonville. Entities that do charge this fee include Clay County, St. Johns County and the City
of Gainesville; each of these has its own fee structure. Clay County charges a 14% franchise fee,
but this fee is offset by reducing the per ton disposal fee charged to their franchisees. St. Johns
County charges a flat 10% franchise fee on total gross revenues. The City of Gainesville charges
an annual fee per truck that the hauler registers for use within the City limits for purposes of
hauling C&D containers. They charge $525 for four- and five-wheeled trucks, $1,050 for six- to
nine-wheeled trucks and $1,575 for trucks with ten or more wheels.
City staff reviewed the total landfill tipping fees and number of "dumps" or "pulls" generated from
within the City limits during FY 2013 for the fourteen (14) haulers which currently have franchises
to operate within unincorporated Clay County. The City currently has four (4) approved
commercial franchise haulers within its City limits. Information was provided by Clay County
Environmental Services. Staff then estimated a fee per "pull" and fees for monthly rentals. The
estimated "total gross C&D revenues" for the year generated within the City limits by all haulers
was approximately $170,000. Staff then evaluated the various fee structures charged by the other
governmental entities. The per truck method was the most appealing from an accounting and
auditing standpoint. While we do have the ability to verify the monthly billings under the
containerized commercial service franchise, the number of bills to verify is small compared to the
nearly 1,000 loads that would need to be individually verified under the C&D franchise. However,
the per truck fees charged by Gainesville appeared to be very onerous for some of the smaller Clay
County franchisees who may only haul a few loads per year. In the end, $600 per franchise per
year appeared to be a fee that would be competitive and not place any undo burden on contractors
and their consumers.
Page 10f2
The application requirements are identical to those currently m place for non-exclusive
containerized commercial franchises.
SUMMARY for meeting of June !L 2014: The draft attached includes the changes approved by
City Council at the June 3, 2014 First Reading and is presented for final approval.
FISCAL IMPACT: The City will collect $600 per year per franchise awarded. We estimated
$6,000 in the current year solid waste budget pursuant to Council directives. We anticipate that
this method will generate $4,200 per year assuming at least seven (7) haulers apply for franchises
within the City limits.
Staff recommends approval of Ordinance No. 0-06-2014, an
RECOMMENDATION:
Ordinance amending City Code chapter 58 and establishing a non-exclusive franchise system for
the provision of construction and demolition debris collection service.
MOTION:
Approve Ordinance No. 0-06-2014, an Ordinance amending City Code
chapter 58 and establishing a non-exclusive franchise system for the provision
of construction and demolition debris collection service.
RECOMMENDED BY:
APPROVED BY:
Page 2 of2
ORDINANCE NO. 0-06-2014
AN ORDINANCE OF THE CITY OF GREEN COVE SPRINGS, FLORIDA
AMENDING CITY CODE CHAPTER 58 ENTITLED SOLID WASTE;
ESTABLISHING
SECTION
58-11
FOR A
NON-EXCLUSIVE
FRANCHISE SYSTEM FOR THE PROVISION OF CONSTRUCTION
AND DEMOLITION DEBRIS COLLECTION SERVICE; PROVIDING
FOR FRANCHISE FEES; PROVIDING AUDITING AND REPORTING
REQUIREMENTS; PROVIDING APPLICATION REQUIREMENTS;
PROVIDING PROCEDURES FOR EITHER DENIAL OF APPLICATION
AND SUSPENSION OR REVOCATION OF FRANCHISE; PROVIDING
FOR REPEALER, SEVERABILITY, AND SETTING AN EFFECTIVE
DATE.
WHEREAS, the City of Green Cove Springs finds that regulation of the provision of
containers for, and the collection of, construction and demolition debris from properties in the
City will protect the health, safety and welfare of City residents; and
WHEREAS, in consideration for the granting of a franchise, the franchisee agrees to
collect construction and demolition debris from all properties in the City.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COUNCIL OF THE
CITY OF GREEN COVE SPRINGS, FLORIDA AS FOLLOWS:
Section 1. City Code Section 58-11 entitled ''Non-exclusive franchise system for the
provision of construction and demolition debris collection service" shall be added as follows:
Sec. 58-11. Non-exclusive franchise system for construction and demolition (C&D)
serVIce.
Section 1.
General Provisions.
(a)
It shall be unlawful to commence or engage in the business of providing
Construction and Demolition (C&D) service to properties in the City without a
franchise issued by the City in accordance with this Section.
(b)
No franchise shall be awarded until the City determines that the franchisee is
capable of complying with the requirements of this Section.
(c)
The term of each franchise issued on or after August L 2014 shall extend for one
(1) calendar year, unless forfeited or revoked sooner as provided herein. All
franchises shall require completion of an application, which shall be valid for the
term of the franchise. A franchise, once granted, may not be assigned or
transferred without the express written approval of the City.
Ordinance No. 0-06-2014
Page 2 of7
(d)
Each franchise shall be subject to the Charter of the City of Green Cove Springs
and this Ordinance. Each franchise shall be subject to, and franchisee shall abide
by, all present and future laws, regulations, orders of regulatory bodies, City Code
provisions, and administrative rules applicable to the performance of the
collection services hereunder. Each franchisee shall obtain all licenses and
permits presently required by Federal, State and local governments, and as
required from time to time.
(e)
Each franchisee shall make available daily (except days when the landfill is
closed) collection of construction and demolition debris. Collection shall begin
no earlier than 7:00 a.m. and shall cease no later than 6:00 p.m. In the event of an
emergency, a franchisee may collect at times not allowed by this Section,
provided the City Manager or hislher designee grants prior approval, to be later
evidenced by a written memorandum. If no written memorandum is obtained,
there shall be presumption that the franchisee had not obtained prior approval.
(D
Franchisee shall not be relieved of the obligation to promptly comply with any
provision of the franchise by failure of the City to enforce compliance with the
franchise.
(g)
The franchise granted hereunder shall not be exclusive. The City reserves the
right to grant similar rights or franchises to more than one (1) person or
corporation as well as the right in its own name to use its streets for purposes
similar to or different from those allowed to franchisees hereunder.
(h)
A franchisee shall respond to and, if feasible, resolve all complaints received by
12:00 noon on any business day by 5:00 p.m. of the same day and shall respond to
and, if feasible, resolve all complaints after 12:00 noon on any business day by
12:00 noon the next business day.
(i)
The City requires that all franchisees who provide C&D servIce containers
observe the following guidelines:
1.
2.
3.
Revised 6/5/14 re
Each container must be kept painted in good condition at all times, unless
the container is made of aluminum, stainless steel, or other similar
materials that do not readily accept painting;
Every container will be clearly marked on the front of the container with
the following information: name and phone number of commercial hauler;
a serial number or property control number; "No Parking", "Unauthorized
Entry or Use Prohibited", and "Depositing of Flammable Liquids or
Explosives Prohibited";
Each container shall be free of rust holes, broken hinges or door fasteners
and will have solid substantial bottoms with at least one (1) drain hole for
purposes of cleanout;
Ordinance No. 0-06-2014
Page 3 of7
4.
5.
Containers shall not be filled to a height exceeding the level of the highest
portion of the container body or rim; and
Containers must be placed on private property and shall not be placed on
either the travel portions of any sidewalk, pedestrian travel path,
designated bicycle path, street, and alley within the City, without prior
authorization from the City Manager or hislher designee.
CD
The required disposal site is the Rosemary Hill Transfer Station in Green Cove
Springs, Florida.
(k)
A franchisee shall not be deemed to be an agent of the City and shall be
responsible for any losses or damages of any kind arising from its performance or
non-performance under its franchise. The franchisee shall fully indemnify and
hold the City and all named herein harmless from any and all claims, suits or
other actions seeking financial damages and shall defend at its own expense or
reimburse the City for its defense, at the City's option, on any and all claims and
suits brought against the City, its elected or appointed officers, employees, and
agents (herein also collectively called "City") resulting from the franchisee's
performance or non-performance of service pursuant to the franchise.
(l)
Each franchisee shall establish and maintain a presence within the Greater
Jacksonville metro area in the State of Florida. A local telephone number where
the commercial franchisee can be reached during and after business hours shall be
given to the City Manager or hislher designee.
Section 2.
Franchise Fees.
(a)
The franchisee shall pay as compensation to the City, for the rights and benefits
granted hereunder, a fee equal to six hundred dollars and no cents ($600.00) per
year. This fee shall be due upon submittal of the C&D franchise application.
(b)
Payment of this franchise fee shall not exempt the franchisee from the payment of
any other license, fee, tax, or charge on the business, occupation, property, or
income of the franchisee that may be imposed by the City.
Section 3.
(a)
Revised 6/5/14 re
Books, Records and Reporting Requirements.
Each franchisee shall file an annual report including a monthly total of tons of
C&D materials collected and disposed of under this franchise as well as a
monthly total of the gross revenues received as pertains to the materials collected
and services provided under this franchise. This annual report shall be submitted
to the City Manager or hislher designee within thirty (30) days of the conclusion
of the franchise period under this section.
Ordinance No. 0-06-2014
Page 4 of7
Section 4.
(a)
Application for a franchise hereunder shall be made to the City Manager or
his/her designee on such forms and in such manner as prescribed by the City.
Said forms will require, at a minimum, the following information to be
accompanied by supporting documents and any such other information as may be
required by the City:
1.
2.
3.
4.
5.
6.
Revised 6/5/14 re
Application Requirements.
If the applicant is a partnership or corporation, the namees) or business
addressees) of the principal officers and stockholders and other persons
having financial or controlling interest in the partnership or corporation;
provided, however, that if the corporation is a publicly owned corporation
having more than 25 shareholders, then only the names and business
addresses of the local managing officers shall be required.
The applicant for a permit under this Section, if an individual, or in the
case of a firm, corporation, partnership, association, or organization, and
any person having any controlling or managerial interest herein, may be
required to provide criminal histories, if requested by the City Manager or
hislher designee.
A statement whether such applicant operates or has operated a solid waste
or construction and demolition collection business in this or any other
state or territory under a franchise, permit, or license; and if so, where and
whether such franchise permit or license has ever been revoked or
suspended and the reasons therefor.
If applicant is a corporation, applicant shall submit proof that the
corporation is in good standing in the state of incorporation and, if not, a
Florida corporation, applicant shall provide information certifying that
applicant is qualified to do business in the State of Florida. If applicant is
other than a corporation and is operating under a fictitious name, applicant
shall be required to submit information that such fictitious name is
registered and held by the applicant.
The applicant for a franchise shall possess equipment capable of providing
safe and efficient services. In making such a determination and approving
the method of operation for each applicant, the City Manager or hislher
designee shall require submittal of a list of the type, number and complete
description of all equipment to be used by the applicant for providing
service pursuant to this Section. The franchisee shall provide an updated
list each year as part of the annual report required in Section 3ea). The
City Manager or hislher designee may conduct an inspection of all
equipment utilized in providing the services as outlined in the franchise .
The applicant shall maintain in full force and effect insurance as specified
herein for all policies written in the applicant's name. A comprehensive
general liability policy shall be maintained in an amount not less than
$1,000,000 per occurrence combined single limit for bodily injury and
property damage. This policy must also cover premises and/or operations,
Ordinance No. 0-06-2014
Page 5 of7
7.
8.
9.
independent contractors, products and/or completed operations.
A
comprehensive automobile policy shall be maintained in an amount not
less than $1,000,000 per occurrence combined single limit for bodily
injury and property damage. This policy must also cover owned vehicles,
hired and non-owned vehicles. A worker's compensation policy shall be
maintained in statutory limits in accordance with Florida law.
The Certificates of Insurance shall be filed by the applicant in the office of
the City Manager or hislher designee and shall remain on file and in full
force so long as the franchisee operates a franchise.
Whenever lawful, the City shall be named as an additional insured in all
insurance policies required herein.
The applicant shall pay the City a franchise fee as prescribed in Section 3
at the time application is filed with the City Manager or hislher designee.
The franchise fee for any application that is not approved shall be returned
to the applicant immediately upon such denial of a franchise by the City.
(b)
The applicant shall execute Form PUR7058, SWORN STATEMENT UNDER
SECTION 287.1 33(3)(A), FLORIDA STATUTES, ON PUBLIC ENTITY
CRIMES, including proper check(s) in the space(s) provided, and submit it with
the application.
(c)
The applicant shall execute a Drug-Free Workplace Form in accordance with
Section 287.087, Florida Statutes, and submit it with the application.
Section 5.
Denial of Application; Suspension or Revocation of Franchise; Right of
Appeal.
(a)
The City Manager or hislher designee shall be responsible for granting, denying,
suspending, or revoking a franchise. The basis for such actions may include, but
is not necessarily limited to the failure to meet the requirements of this Ordinance,
violation of any provision of this Ordinance or any of the Ordinances of the City,
or the laws of the United States or the State of Florida.
(b)
Prior to denial, suspension, or revocation, the applicant shall be given ten (10)
days' notice of the proposed action to be taken and shall have an opportunity to
present to the City Manager or hislher designee evidence as to why the franchise
should not be denied, suspended, or revoked within the ten (10) day period. The
notice of intention of denial, suspension, or revocation shall be served upon the
applicant or franchisee by registered mail or personal service.
(c)
Any applicant or franchisee whose franchise is denied, suspended, or revoked by
the City Manager or hislher designee may appeal the decision to the City Council.
The appeal shall be taken by filing a written appeal, in duplicate, with the City
Clerk within ten (10) after the decision of City Manager or hislher designee to
deny, suspend, or revoke the application of franchise. The City Manager or
Revised 6/5/14 re
Ordinance No. 0-06-2014
Page 6 of7
hislher designee shall forthwith transmit copies of the appeal to the City Council
along with all papers constituting the record upon which the action appealed is
based. The City Manager or his/her designee shall place the appeal on the agenda
of the next regularly scheduled City Council meeting which is not less than ten
(0) days from the date of the filing of the appeal. The City Council shall review
the record and decide whether or not to uphold the decision of the City Manager
or his/her designee. The City Council shall render its decision in writing within
ten (0) days of the meeting and it shall constitute a final administrative action.
Section 2.
Repealer. Any Ordinances or parts thereof in conflict with the provisions
of this Ordinance are hereby repealed to the extent of such conflict.
Section 3.
Severability. The various parts, sections, and clauses of this Ordinance
are hereby declared severable. If any part, sentence, paragraph, section, or clause is adjudged
unconstitutional or invalid by a court of competent jurisdiction, the remainder of the Ordinance
shall not be affected thereby.
Section 4.
Effective Date. This Ordinance shall become effective upon passage.
INTRODUCED AND APPROVED AS TO FORM ONLY ON THE FIRST
READING BY THE CITY COUNCIL OF THE CITY OF GREEN COVE SPRINGS,
FLORIDA, ON THIS 3 RD DAY OF JUNE, 2014.
CITY OF GREEN COVE SPRINGS, FLORIDA
C. Felecia Hampshire, Mayor
ATTEST:
F. Lee Bentley, City Clerk
Revised 6/5/14 re
Ordinance No. 0-06-2014
Page 7 of7
PASSED ON SECOND AND FINAL READING BY THE CITY COUNCIL OF
THE CITY OF GREEN COVE SPRINGS, FLORIDA, THIS 17TH DAY OF JUNE, 2014.
CITY OF GREEN COVE SPRINGS, FLORIDA
C. Felecia Hampshire, Mayor
ATTEST:
F. Lee Bentley, City Clerk
APPROVED AS TO FORM:
L. J. Arnold, III, City Attorney
Revised 6/5/14 re
CITY OF GREEN COVE SPRINGS, FLORIDA
STAFF REPORT FOR MEETING OF
JUNE 17,2014
SUBJECT: Public Hearing - Resolution R-12-20 14, a Resolution amending the
operating budget for fiscal year 2014 per Exhibit "A".
BACKGROUND: Exhibit "A" is attached listing the budget adjustment #1 for fiscal
year ending September 30, 2014. This adjustment is needed to record the compensated
absences payouts for employees in the General Fund who have resigned and retired from
the City. The General Fund has available funds in the reserve account to fund this
expense.
MOTION: Approve Resolution R-12-2014 amending the 2014 Operating Budget for the
General Fund.
SUBMITTED BY:
~.~
Marlena Guthrie
Finance Director
APPROVED BY:
Danielle J. Judd
City Manager
RESOLUTION NO.
R-12-2014
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREEN
COVE SPRINGS, FLORIDA AMENDING THE FISCAL YEAR 20132014 GENERAL FUND OPERATING BUDGET, RECOGNIZING
UNANTICIPATED REVENUES AND EXPENSES IN THE GENERAL
FUND AND PROVIDING AN EFFECTIVE DATE IN ACCORDANCE
WITH EXHIBIT "A" ATTACHED HERETO AND MADE A PART
HEREOF.
WHEREAS, it is necessary to increase the Fiscal Year 2013-2014 General Fund
budget to reflect revenues and expenses associated with unanticipated revenues from the
reserve account and to fund unanticipated expenditures for compensated absences; and
WHEREAS, it is necessary to hold a public hearing to approve the amendments to
the General Fund to recognize unanticipated revenues and unanticipated expenditures for the
fiscal year ending September 30, 2014; and
WHEREAS, this budget amendment is necessary to fund the compensated absences
payout of two employees who resigned and two employees who retired from the City; and
WHEREAS, the funds will be taken from the reserve account in the General Fund.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF GREEN COVE SPRINGS AS FOLLOWS:
Section 1. That the mid-year budget adjustment of revenues and expenditures as
indicated on Exhibit "A" attached hereto and made a part hereof, are hereby
authorized and approved.
DONE AND RESOLVED BY THE CITY COUNCIL OF THE CITY OF GREEN
COVE SPRINGS, FLORIDA, IN DUPLICATE, IN REGUlAR SESSION THIS 17TH
DAY OF JUNE 2014.
CITY OF GREEN COVE SPRINGS, FLORIDA
C. Felecia Hampshire, Mayor
ATTEST:
F. Lee Bentley, City Clerk
EXHIBIT "A"
BUDGET AMENDMENT #1
6/17/2014
ACCOUNT DESCRIPTIONS
CURRENT BUDGET
INCREASE DECREASE
ADJUSTED BUDGET
JUSTIFICATION
GENERAL FUND
001
REVENUE
3832113 Compensated Absences Reserve
TOTALS
Increase in Revenues
-
Fund Employee's Comp oAbsences for 2 retirees and 2 former employees
82,030 payouts.
82,030
82,030
,8~,030.i
-
82,030
EXPENSES
Finance (1313)
5001200
Salaries
285,546
71,989
5002100
FICA
21,864
5,629
27,493 Retiree and Employee Payouts
5002200
Retirement - FRS
24,900
396
25,296 Retiree and Employee Payouts
5002230
5002400
Retirement - Nat ionwide
Workers Compensation
TOTALS
7,085
159
772
340,167
195
78,368
Net Increase in Expenses
357,535 Retiree and Employee Payouts
7,244 Retiree and Employee Payouts
967 Retiree and Employee Payouts '
-
418,535
78,368
Police (2021)
5001200
Salaries
5002100
FICA
5002200
Retirement - FRS
5002400
Workers Compensation
TOTALS
Net Increase in Expenses
Net'lncrease in GF Expenses
MGuthrie
878,501
2,887
881,388 Employee Payouts
78,162
221
166,390
41, 751
433
121
78,383 Employee Payouts
166,823 Employee Payouts
41,872 Employee Payouts
1,164,804
3,662
-
1,168,466
3,662
.
'82,030 .1
Budget Adjustment #1 FY 2014.xlsx
6/10/2014
Employee Payroll Final Payouts
FIV 2013~2014
Fund
General Fund
Department
Finance
Police
General Fund Grand Total
Date
12/5/2013
G/LAccount #
001-1313-5001200
001-1313-5002100
001-1313-5002230
001-1313-5002400
4/24/2014
001-1313-5001200
001-1313-5002100
001-1313-5002200
001-1313-5002400
5/8/2014
001-1313-5001200
001-1313-5002100
001-1313-5002200
001-1313-5002400
Total
001-i021-5001200
001-2021-5002100
001-2021-5002200
001-2021-5002400
Total
1/17/2014
,.
I
Amount
Description
$6,833.87 Salaries
$644.69 fiCA
$159.34 Retirement
$18.45 W/C
$5,699.40 Salaries
$436.00 FICA
$396.11 Retirement
$15.39 W/C
$59,455.97
$4,548.38
,$0.00
$160.53
$78,368.13
$2,886.52
$220.82
$433.49
$121.52
$3,662.35
I
Salaries
FICA
Retirement
W/C
Salaries
FICA
Retirement
W/C
$82,030.48
Compiled by: C. Hunter
Date: 5/27/2014
LEGAL AD
CITY OF GREEN COVE SPRINGS - 321 WALNUT STREET - GREEN COVE SPRINGS, FLORIDA 32043
TEL. (904) 297-7500 - FAX (904) 284-8118
Date:
Contact:
Phone:
Fax:
May 28, 2014
City Clerk F. Lee Bentley
(904) 297-7500
(904) 284-8118
Run Oncel Legal Ad Section on June 5, 2014
Furnish Proof of Publication
Bill to Address Shown Above
PUBLIC HEARING NOTICE
The City Council of the City of Green Cove Springs has scheduled a public hearing to be held at 7:00 p.m.,
Tuesday, June 17, 2014, in the City Council Chambers, 321 Walnut Street, Green Cove Springs, Florida, to consider a
resolution authorizing the use of Compensated Absences reserve funds in the amount of$82,000 and amending the
respective operating budgets within the General Fund for fiscal year 2013/2014.
Please be advised that if a person decides to appeal any decision made by the City Council with respect to any
matter considered at this scheduled public meeting, he will need to ensure that a verbatim transcript of the proceedings is
made, which record includes testimony and evidence upon which the appeal is based.
In accordance with the Americans with Disabilities Act, any person needing special accommodations should
contact City Hall at (904) 297-7500 at least three days prior to the hearing. Hearing impaired persons may access through
(904) 529-2225 (TDD).
Said resolution may be inspected at City Hall during regular working hours and interested parties may appear at
that meeting and be heard with respect to the proposed resolution.
City of Green Cove Springs
F. Lee Bentley, City Clerk
City Hall, 321 Walnut Street
Green Cove Springs, Florida 32043 ·
CITY OF GREEN COVE SPRINGS, FLORIDA
STAFF REPORT
FOR MEETING OF JUNE 17, 2014
SUBJECT:
APPROVAL AND RATIFICATION OF A PROCLAMATION HONORING
AND RECOGNIZING THE EXEMPLARY SERVICE OF LT. ADITH
FLORES-CARRERA
BACKGROUND: The attached Proclamation honoring and recognizing exemplary service
was presented to Lt. Adith Flores-Carrera on Friday, June 6, 2014 upon her return from a 10month deployment to Guantanamo Bay, Cuba. Due to time constraints, Staff was unable to
present it for Council approval prior to this meeting, but Council was advised at the June 3, 2014
Council meeting that it would be forthcoming.
FISCAL IMPACT / FUNDING SOURCE:
No Impact.
RECOMMENDATION:
Staff requests approval and ratification of a Proclamation honoring
and recognizing the exemplary service of Lt. Adith Flores-Carrera.
MOTION:
Approval and ratification of a Proclamation honoring and recognizing the
exemplary service of Lt. Adith Flores-Carrera.
APPROVED BY:
SUBMITTED BY:
Danielle J.
Page 1 ofl
WHEREAS, for more than 230 years, individuals from all walks of life have taken up arms and
sworn an oath to support and defend the principles upon which our country was founded; and
WHEREAS, whether serving at home or abroad, our military and civil servants, protect our
homeland, respond to national disasters, assist humanitarian emergencies and protect against all threats
foreign and domestic; and
WHEREAS, the City of Green Cove Springs joins with Naval Hospital Jacksonville to honor the
exemplary service of our active military men and women like Lt. Adith Flores-Carrera, a Naval Hospital
Jacksonville Physician who is returning home from a ten (10) month deployment to Guantanamo Bay
Cuba; and
WHEREAS, the City of Green Cove Springs recognizes Lt. Flores-Carrera who obtained her
Bachelor's Degree from the University of Florida in 2003 and her Doctorate Degree from Lake Erie in
2008, moved to Portsmouth, Virginia with her husband David and began her career at Naval Hospital
Portsmouth, Virginia, completing her residency there and eventually being named its Chief Resident; and
WHEREAS, while serving at Naval Hospital Portsmouth, Lt. Flores-Carrera also provided
disaster relief services to the victims of the Haiti earthquake victims during her brief deployment aboard
U.s. Naval Hospital Ship Comfort; and
WHEREAS, Lt. Flores-Carrera, in 2012, joined Naval Hospital Jacksonville's Mental Health
Department providing care services for active duty, retirees and their families and shortly after arriving in
Jacksonville, she and her husband welcomed their newborn son, Benicio, and after his fIrst birthday, Lt.
Flores-Carrera was deployed to Guantanamo Bay for a ten (10) month tour of duty; and
WHEREAS, on Friday, June 6, 2014, Lt. Flores-Carrera is returning home and the City Council of
Green Cove Springs was requested by her husband, David, to join with Naval Hospital Jacksonville for a
special welcome home celebration to her community, family, friends and fellow service personnel; and
WHEREAS, recognition of community support is essential to the readiness of the military and
contributes to strengthening the resilience of U.S. military personnel; and
WHEREAS, the City of Green Cove Springs recognizes and honors military personnel and their
families who make considerable sacrifIces as they defend the Nation, as multiple long deployments,
frequent moves, and visible/invisible wounds of war that are a few of the unique stresses military families
face; and
WHEREAS, today, the City of Green Cove Springs conveys its support of all service members,
veterans, and their families by stepping forward to help mitigate stresses associated with military life while
striving to inspire continued recognition and support of military and veteran families in their communities.
Now, THEREFORE, BE IT PROCLAIMED By THE CITY COUNCIL OF THE CITY
OF GREEN COVE SPRINGS, FLORIDA, As FOLLOWS:
Section 1.
That on Friday, June 6, 2014, Lt. Flores-Carrera is hereby honored and recognized
for her return from a ten (10) month deployment of distinguished service by the City of Green Cove Springs
and Naval Hospital Jacksonville, Florida.
Section 2. The City of Green Cove Springs hereby expresses its unwavering support and
admiration to all current and former military personnel for their true and faithful services and further
recognizes the tremendous sacrifIces of their families.
Section 3. A true copy of this Proclamation shall be spread upon the Official Minutes of the City
Council of the City of Green Cove Springs.
DONEAND PROCLAIMED By THE CITY COUNCIL OF THE CITY OF GREEN
COVE SPRINGS, FLORIDA, THIS 6 TH DAY OF JUNE, 2014.
?7
OF GREE~ ~SPRINGS: FLORIDA
U~~l(P~~~
ATIEST:
CITY OF GREEN COVE SPRINGS, FLORIDA
STAFF REPORT FOR
MEETING OF JUNE 17,2014
SUBJECT: Purchase of a 2014 M8560 KUBOTA Tractor and surplus Tractor # 696, a 2002
John Deere.
BACKGROUND:
The Parks Capital Budget for the current fiscal year includes $40,000 for the purchase of a new
Tractor. A new 2014 Kubota tractor for $35,800.00 is available off the Florida Sheriffs bid # 1311-0904. A copy of the quote is attached showing the purchase price of$35 ,800.00.
RECOMMENDATION:
Staff recommends approval of the purchase of a 2014 Kubota Tractor using the Florida Sheriffs
bid # 13-11-0904 in the amount of$35,800.00 and surplus Tractor # 696.
MOTION: Approve the purchase of a Kubota Tractor from Florida Sheriffs bid # 13-110904 in the amount of$35,800.00 and approve the surplus and disposal of the 2002 John
Deere tractor.
SUBJ\1ITTED BY:
APPROVED BY:
Steve Thomas
Public Works Field Supervisor
Dan~~
City Manager
Mike Null
Assistant City ManagerlPublic Works Director
·
,I
Invoice
I<~J I)') tll«.
Futch's Tractor Depot
212612014
8515 North SR 207
Hastings, Florida 32145
SALESMAN:FRANK CHENOWITH
Phone: 904-692-3673
904·669·6780 CELL
Fax: 904·692·2842
FLORIDA SHERIFFS BID #13-11-0904
BED SPEC#019 M8560 2WD KUBOTA TRACTOR
$23,500.00
ADD M8560HFC AC CAB
$6,400.00
ADD M8560HD 4WD
$5,900.00
TOTALS
SUBTOTAL
$35,800.00
$35,800.00
Less Trade In
TAXABLE AMOUNT
SALES TAX
$0.00
TOTAL SALE
Delivery
$99 min delivery fee up to 35 miles, over 35 miles add $3.00 per mile.
Payment
BALANCE DUE
$35,800.00
:'iiRMs';"'lf"b~i~'~~~'~i~~"i~" ~'h~~~~'d't'~'th~'~'~'~t~~'~~I'~'~'~~~~'~t;'~JETiOth'oi=" TH' E'MONTH"FO'LLowi'N'G' Pl;R'cH'ft:sE:'Aii '~~~;~~'t~'~'~t'~~'id'b~' th'~ . :
: 10th ofthe month following purchase are subjectto a FINANCE CHARGE at a monthly rate of 1.5% which is an ANNUAL RATE of 18%, applied :
!. ~~.~.r.e.~i~.~~.~~.I.a.~~~ "'.i~.~~.~~.~~.~~.c.ti~.~ .c.~~r.~. ~~.~~.v.rTl.e.~~~.~~. ~r.e.~i~~:.......... ............
..
..... .................... .. ... ........... .. ... ... .. ..... ............................................. :
.............................................................
, ................................................................. ......... .. .. ..................................................................................................................... ..
: DISCLAIMEROR WARRANTIES: All warranties on the product sold hereby are those made by the manufacturer. The seller FTD, Inc. expressly :
: disclaims all warranties either expressed or implied, including any implied warranties of merchantabilityor fitness for a particular purpose and :
! FTD, Inc., neither assumes or authorizes any person to assume for any liability in connec-tion with the sale of said product.
.
..................................................................................................................................................................................................................................................................................
L~~CEPTED BY CU~!~?IY.I~.~.=.= =
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CITY OF GREEN COVE SPRINGS, FLORIDA
STAFF REPORT
FOR MEETING OF JUNE 17,2014
SUBJECT:
Award of Bid # 04-14-01 for Augusta Savage Arts and Community Center
(ASACC) Classroom Building Roof Repairs
BACKGROUND from May 6, 2014 Meeting:
At the April 15, 2014 meeting, Council
approved a set of six action steps to preserve the ASACC Classroom building and prepare it for
improvements by Episcopal Children' s Services (ECS). They have applied for a grant that will
allow them to provide $38,000 in capital improvements in one of the classroom spaces as well as
provide programming for an additional twenty (20) children from the Green Cove Springs
Community. The six action steps referenced above are as follows:
1. Accept ECS offer for capital improvements funded by their grant
2. Authorize City to release bids for matching capital improvements
3. Match ECS grant with approximately $70,000 of City capital expenditures from
Surtax
4. Complete physical improvements prior to beginning of2014 school year
5. Authorize City Manager to negotiate new lease tenns and conditions with ECS
memorializing their capital contribution in consideration for rent abatement
6. Authorize ECS to have a sublease with BMYD, Inc. for 2014 summer camp program
Staff had previously solicited bids in March for the painting and lead paint abatement as some of
these items were needed immediately regardless of whether or not we were going to complete
the other proposed capital improvements. The low bid was under $25,000 which is below the
City' S threshold for a formal bid process. However, this dollar amount does require City Council
approval since the City Manager's approval threshold is only $15,000. Three (3) written quotes
were received. The prices were $24,817, $26,120 and $87,000. The low quote was submitted by
Tim Zeoli Quality Painting and Repair, who has previously done quality work for the City in the
Thomas Hogans Memorial Gymnasium. All three bids are attached for your reference.
BACKGROUND for June 17,2014 Meeting:
Council awarded the painting and lead
abatement work to Tim Zeoli Quality Painting and Repair at the May 6, 2014 meeting. That
work has been completed. The second part to the City's committed capital improvements is to
re-roof the classroom building. Bid # 04-14-01 was advertised in April 2014 and bids were
opened on May 20, 2014. Five (5) competitive bids were received. The lowest responsible and
responsive bid was from Chaney' S Construction and Roofing, Inc. at $42,000. The bid
tabulation sheet and Chaney's bid package are attached for your review. This price includes the
complete re-roof of the building at $38,000 and allows for the replacement of up to 1,000 sq. ft.
of rotten wood sheathing at $4 per sq. ft. Staff would also request authorization to approve
replacement of an additional 1,250 sq. ft. of wood sheathing if needed. Until the old shingles are
removed, all wood sheathing quantities are estimated. Per the bid specifications, staff will be
notified prior to any removal of rotten wood sheathing to allow for inspection. Staff has also
received written confinnation from ECS that they will complete the $38,000 of interior
improvements which were previously approved by the Council.
Page 1 of2
FISCAL IMPACT: As approved at the April 15, 2014 meeting, the funding for these repairs
will come from Surtax.
RECOMMENDATION: Staff recommends awarding Bid # 04-14-01 for Augusta Savage Arts
and Community Center (ASACC) Classroom Building Roof Repairs to Chaney's Construction
and Roofing, Inc. in the amount of $42,000. Staff also requests authorization to approve the
replacement of up to an additional 1,250 sq. ft. of wood sheathing at a price of $4 per sq. ft. as
needed.
MOTION:
1.
Award Bid # 04-14-01 for Augusta Savage Arts and Community
Center (ASACC) Classroom Building Roof Repairs to Chaney's
Construction and Roofing, Inc. in the amount of $42,000.
2.
Authorize staff to approve the replacement of up to an additional
1,250 sq. ft. of wood sheathing at a price of $4 per sq. ft. as needed (for a
dollar amount up to $5,000).
APPROVED BY:
SUBMITTED BY:
Mike Null, Assistant City Manager/Public Works Dir
Page 2 of2
Bid Open Date: May 20, 2014, 10:00a.m.
04-14-01 ASACC Classroom Roof Repairs
04-14-01 ASACC Classroom Repairs
May 20,2014
Time Open: 10 ~ 00 Ati
Time Closed: /0:001
A+1
JDN
Af f)\ CS-W- ON>J
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Coo~UC-hO()
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Timely Submittal
Addendum 1 Acknowledged
V
/
/
V
/
/
V
V
W9
V
Public Entity Crime Affidavit
V
V
V
Drug Free Workplace Form
4 -L{ ~ Ii?}!, 00
Lump Sum Bid Price
* This is a generic bid/proposal opening report.
Witness
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All documents and prices will be verified prior to issuing a recommendation.
;:::~~
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Completed By:
443 / )10.0D
I
Signature
Co ·
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Date
5 / W /I"t
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,I
Date
Date:
'5~<-' II'1
_S--+I-=-;w~? ~.:-1-1
_ _ __
04-14-01 ASACC Classroom Roof Repairs
04~14~Ol
Bid Open Date : May 20,2014, 10:00a.m .
ASACC Classroom Repairs
May 20,2014
Time Open:
Time Closed:
Ch.AtUy'-S .
~
Jto~'~\ 11\ e .
Con 51-rller on
Vendor
l-/
Timely Submittal
t
vi
Addendum 1 Acknowledged
/'
1/ -
W9
Public Entity Crime Affidavit
/
Drug Free Workplace Form
..sJ~~ 000 , DO
Lump Sum Bid Price
* This is a generic bid/proposal opening report.
Signature
.~Z;6
Date
j/ c
;>
-;4 iZj:
J
Witness
Completed By:
,
/'-v
All documents and prices will be verified prior to issuing a recommendation .
I
11
Z/ VVill
J efln ,/Cr;[!t/tf((2--
~ 5/(){) / l1
Date
Date:
J
S~ /~}! y
_6_.--"'-""h'--D---fI_/----11~----
!.
PROPOSAL FORM
BID NO. 04-14-01, ASACC Classroom Building Roof Repairs
City's Designated Representative (regarding this Bid Package): Mike Null, Assistant City
Manager / Public Works Director, at (904) 297-7500 ext. 2213.
The undersigned, hereinafter called the Bidder, declares that the only persons or parties
interested in this Bid are those named herein, that this Bid is, in all respects, fair and without
fraud, that it is made v,>ithout collusion with any official ofthe City of Green Cove Springs, and
that the Bid is made without any connection or collusion with any person submitting another Bid
for the requested item(s).
Bidder declares and accepts the responsibility for providing the City with all relevant
documentation or information to afford the evaluation of their proposal. Further, Bidder
understands and accepts that the City reserves the right to base its analysis and award
recommendation solely upon the information provided by the Bidder at the time of the bid
opening. Additional request for explanations or information shall not be made unless the City
deems that such requirements are necessary to facilitate in the evaluation andlor selection of the
lowest responsive and responsible bid.
Bidder declares that any deviations are explained on the sheet labeled "Clarifications and
Exceptions" and is enclosed within this bid package.
CAcinN S
BIDDER:
ADDRESS:
JI
I i'L
Greef'-
Co.;e..
Con s+rucJ \~y\
.J
~oafi!:J 1:flC.
I
Ave.
OrrJ,cyo,
c ' ,,\qj
/f"
ani
I
Pl
J~oLf3
,~
Bidder's Representative (authorized to bind the Bidder and/or Business/Company to the telms,
specifications, and proposed prices of the bid):
VIce
relitd
(Title)
Bidder's Signature:
(Phone Nmnber)
---,~~a/-,-;f!~ti4...-7----=:.!'I/-/-----­
ADDENDA
The Bidder hereby acknowledges receipt of Addenda No.
j
, ,___,______ pertaining to Bid No. 04-14-01, ASACC
Classroom Building Roof Repairs.
tyt,
Page 15 of27
PRICES SET FORTH ARE FIRM FOR A PERIOD OF 30 DAYS AFTER BID OPENING
AND ARE NOT SUBJECT TO PRICE ADJUSTMENT. BIDDERS RESPONDING AGREE
TO ALL CONDITIONS, SPECIFICATIONS AND TERMS AS DESCRIBED IN THE BID
DOCUMENTS.
*COMPLETE ALL SECTIONS
Lump Sum Base Bid to remove and replace
shingles and associated materials
(approximately 10,000 sq ft)
Unit price to replace damaged tongue and
groove sheathing (estimated at 1,000 sq ft)
$
Lf-. ~.
/sq ft
Bid will be awarded based on the total of the lump sum base bid
and an estimated 1,000 sq ft of sheathing to be replaced.
Base Bid $
t.J ..!!J.
Unit Price $_ _' _ _ _./sq ft x 1,000 sq ft
=
$
:3 8
II
I
;
QtJo --
i;;, 0
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(J() -
!'
TOTAL for determination of low bidder:
Page 16 of27
42 aoa$__
v.:;...)_ _ _ __
BID ADDENDUM: 1
May 8,2014
FAILURE TO ACKNOWLEDGE TIllS ADDENDUM MAY SUBJECT YOUR PROPOSAL TO REJECTION.
BID : 04-14-01,
BID Submittal Deadline: Tuesday, May 20, 2014, 10:00 a.lU.
INSTRUCTIONS:
1. Acknowledge receipt of this addendum by signing below and returning with response.
Changes and/or Clarification (additions to the solicitation are undel'lined):
SCOPE OF WORK AND SPECIFICATIONS
The Contractor \vill provide all labor, equipment and materials to remove and replace the entire
roof of the ASACC Classroom Building. This project does not include the interior walkway
roof. The building will remain occupied for the duration of the project. All efforts must be
made to maintain safe pedestrian access to each unit and the playground area In the event that
pedestrian access cannot be maintained for any reason, the Contractor must coordinate ,vith the
Owner immediately to make other accommodations for the tenants.
The building must be "dried-in" at the end of each work day unless othenvise approved by
Owner.
The contractor shall remove all existing ridge vents, shingles, drip edges, underlayment, etc. so
that the sheathing is exposed. Prior to re-installation of same, damaged tongue-and-groove
sheathing shall be replaced as needed. Whenever practical, the Owner shall be given the
opportunity to observe any sheathing to be replaced prior to removal of said sheathing. Once all
damaged sheathing has been replaced, the roofing will be re-installed.
All products specified are part of the Owens Coming™ Total Protection Roofing System™
unless othenvise noted. Approved equals \\7ill be considered unless otherwise noted. It is the
Contractor' s responsibility to provide the necessary details and specifications to SUppOlt
substitution of an approved equal product.
1. Weatherlock™ waterproofing underlayment shall be installed in all valleys and along
the bottom edge of the sheathing (width of one standard roll).
2. Fiberglass reinforced felt underlayment shall be used to cover the remainder of the
sheathing.
3. Install AlumaKlad™ aluminum drip edge with Sierra Tan color by Ryerson TIvI Building
Products .
4. Use a starter asphalt shingle stlip along the bottom edge.
5. Use Duration™ Shingles with SureNail™ technology with Amber color by Owens
ComingTll'l. (No substitutions accepted on tWs item.)
6. Install a Ventsure™ Rigid Roll Ridge Vent along at least 80% of the ridges around the
building. All ridge vents shall be spaced evenly and symmetrically.
7. Use Hip and Ridge Shingles to cover the ridge vents as appropriate.
8. Replacement of approximately seven (7) plumbing roof vent boots.
The Contractor is responsible for their own measurements and take-offs.
The Contractor is responsible for obtaining all appropriate construction permits from the City
Development Services Department. There will be no fee paid by the Contractor for the permits.
Contractor's base pllce shall include all work specified above as a lump sum pnce with the
exception of sheathing replacement. Contractor shall provide a per square foot price for
replacement of the tongue and groove sheathing.
END OF ADDENDUM
ALL OTHER INFORMATION REMAINS THE SAME
By signing below you are acknowledging receipt of this addendulU. Include this signed addendulU
within your BID response.
SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a), FLORIDA
STATUTES, ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER
OFFICER AUTHORIZED TO ADMINISTER OAT~;';
1
II
"
1.
This sworn statement is submitted to # l (J
.R 'h
tM''€p-o La 0 c~ C'c...n S'
'y
<
(pr' name of the public entity)
L 1 &-j
by
'
n
\\
Cho.. re(pr,~\nt5nameQML6{-q?.M-C1Jf}1'\
c:t- K oorL-at
of entity submitting sworn statement)
'\
whose business address is
~
;) aO
cr 3
q
e
(2,)"
(print .i ndividual' , name and title)
for
n_
I (\P
~
Q---4LOIJ
. \
e fu--a.
.
)
InC!..
QRg'gA\
<:,,
CO liP ,. )p 0
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and (if applicable) its Federal Employer Identification Number (FEIN) is g-q .- 3 1'1 325'39
(If the entity has no FEIN, include the Social Security Number of the fudividual signing this
.)
sworn statement:
2.
I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida
Statutes, means a violation of any state or federal law by a person with respect to and
directly related to the transaction of business with any business \vith any public entity or
with an agency or political subdivision of any other state or of the United States,
including, but not limited to, any bid or contract for goods or senrices to be provided to
any public entity or an agency or political subdivision or any other state or of the United
States and involving antitrust, fraud, theft, blibery, collusion, racketeering, conspiracy, or
material misrepresentation.
3.
I lUlderstand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b),
Flolida Statutes, means a fmding of guilt or a conviction of a public entity crime, ,:vith or
"ri.thout an aqjudication of guilt, in any federal or state trial COUlt of record relating to
charges brought by indictment or information after July 1, 1989, as a result of jury
verdict, nonjury trial, or entry of a plea of guilty or nolo contendere.
4.
I understand that an "affiliate" as desclibed in paragraph 287.133(1)(a), Florida Statute,
means:
a. A predecessor or successor of a person convicted of a public entity clime; or
b. An entity under the control of any natural person who is active in the management of
the entity and ,vho has been convicted of a public entity crime. The tetID "affiliak'
includes those officers, directors, executives, partners, shareholders, employees,
members, and agents who are active in the management of an affiliate. The ownership
by one person of shares constituting a controlling interest in another person or a pooling
of equipment or income among persons when not for fair market value under an ann's
length agreement, shall be a prima facie case that one person controls another person. A
person who knmvingly enters into ajoint venture with a person who has been convicted
of a public entity crime in Florida during the preceding 36 months shall be considered
affiliate.
c. I understand that a "person" as defmed in Paragraph 287.133(1)(e), Florida Statutes,
means any natural person or entity organized under the laws of any state or of the United
States with the legal power to enter into a binding contract and which bids or applies to
bid on contracts for the provision of goods or services let by a public entity, or which
othenvise transacts or applies to transact business "ri.th a public entity. The term
"person" includes those officers, dIrectors, executives, pru.tners, shareholders, employees,
members, and agents who are active in management of an entity.
Page 20 of27
d. Based on infol1nation and belief, the statement which I have marked below is true in
relation to the entity submitting this sworn statement. Indicate which statement
)(J applies:
--L~--Neither the entity submitting this sworn statement, nor any of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in the
management of the entity, nor any affiliate of the entity has been charged with and
convicted of a public entity crime subsequent to July 1,.1989.
___The entity submitting this sworn statement, or one or more of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in the
management oftlle entity or an affiliate of the entity has been charged with and convicted
of a public entity crime subsequent to July 1, 1989.
The
entity .submitting this sworn statement, or one or more of its officers, directors,
--executives, partners, shareholders, employees, members, or agents who are active in the
management ofthe entity or an affiliate of the entity has been charged with and convicted
of a public entity crime subsequent to July 1, 1989. However, there has been a
subsequent proceeding before a Hearing Ofiicer of the State of Florida, Division of
Administrative Hearings and Final Order entered by the Hearing Officer determined that
it was not in the public interest to place the entity submitting this sworn statement on the
convicted vendor list. (attach a copy of the final order)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR
THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC
ENTITY ONLY AND, THAT THIS FORM IS VALID THOROUGH DECEMBER 31 OF THE CALENDAR
YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE
PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD
AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR CATEGORY TWO OF ANY
CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
~
Vf
,",",",0 oruI
mb~"bed
b7ilij, ,'3 'iL
Personally know: _ _ _ _ _ _ _ _ _ _ _
OR produced identification _ _ _ _ _ _ __
S""'~
~
t
'
20---,f'-.4-,-__
mQ(
day of
I U {De. ~(O--S) Ide.n T-"
Notary Public -State of
qJQ c( dcU
Title:
OVOe..C
}
My conunission expire~dJec...<2.f'o loaF
(Type of identification)
JOENElL M. MCI<JNlEY
MY COMMISSION' FF 048603
EXPIRES; December 25, 2017
Bonded Thru Nolaly Public UndeJWJiters
Page 21 of27
~ dO ( \<'/
DRUG-FREE WORKPLACE COMPLIANCE FORM
In order to have a dmg-free workplace program, a business shall abide as follows:
The w;tdersigned vendor/contractor in accordanc.e )xith Florida Statue 287.087 hereby certifies
that CJ1(1,\\0 IS Orns,t1?u,/i"! Dt\ (1 It=:!
D·~(l~ 6f4)usiness) does:
.
1. Publish a'tstatement notifying employees that the lmlmvful manufacture, ciistribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace and
specii)'ing the actions that 'will be taken against employees for violations of such prohibition.
2. Infonn employees about the dangers of dmg abuse in the workplace, the company's policy of
maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees or dmg abuse
violations.
3. Give each employee engaged in providing the commodities or contractual services that are
under proposal a copy of the statement specified in item 1, above.
4. In the statement specified in item 1, notify the employees that as a condition of working on
the commodities or contractual sen'ices which are under proposal, the employee will abide by
the terms of the statement and "rill notify the employer of any conviction of, or plea of guilty or
nolo contendere to any violation of Chapter 1893 or of any controlled substance law of the
United States or any state, for a violation occuning in the workplace no later than five (5) days
after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a dmg abuse assistance or
rehabilitation program if such is available in the employee's community, by any employee who
is convicted.
6. Make a good faith effort to continue to maintain a dmg-free workplace through
.
implementation of this section.
As the person authorized to sign the statement, I certify that, 0,h.QO<?bf~S ~1Lsh<l! c,-b ;/\
Ro
(lJlcL RQ9"\\"':I~ )J?nQ,
above requuement .
(nameOfbus~s/does not comply with the
~~'
Vendor/Co
Page 22 of27
REFERENCES
.
\2oC5~t(l1'd (\ e..The following are client/customer references for whonCha (~J /,5 eml..£.tqcuch71,t (Bidder) has
.
provided products and/or senrices within the past year similar to those requested in this Bid
Invitation. The City of Green Cove Springs may <;ontact the listed references to request such
information as it may deem appropriate relative to our company's and its representatives
senrices, professionalism, integrity, reputation, competency and charges. We encourage these
references to use complete candor in providing such information to the City of Green Cove
Springs to use in its evaluation of our proposal.
Address
Client/Customer
~(l~ G'i (j is
Phone No.
'i:fC1 1- 4-<{ 0
~~1-
lOa Le.w /.5 ' ·:Dr
Yo.:.tQr 5V£! .OStD n
C- t.s
Cil (' \'\-0/1 ~'$tlULc.--h
9~f\N>'\ Q,ciJ <PJ:ll<lru 0,.,.",,, ~<tl ~1\.i\Q i +lLl'lY\S
of)
~&--'i \?Qr-t ·
G· C-5
Contact Person
'1
3 -?S""I
}SI ~ J-7
5"'1
g-3'i~ }.?,,~")..
~ ~ l? 3 ;J.. I
c:2g;, In -.3750
\JYtrtt (bJ ('fon
Lua.--t f n~ nJt9~n -€..
d-\ 9 - '1d/7 2> RC)~e(' 2e'91~('
Below are names, addresses, phone numbers and contact persons (if applicable) of professional
or trade association (or similar organization) in which we are a member in good standing. The
City of Green Cove Springs is encolU"aged to verify out status ,vith the fo110" ri11g.
Submitting Respondent
tJ/c(",)/
Signatufe
Page 23 of27
TITLE: ASACC Classroom Building Roof Repairs
BID NO. 04-14-01
CLARIFICATIONS AND EXCEPTIONS
Bidder hereby agrees that the material, equipment or service offered will meet all the
requirements of the specifications in this bid unless deviations from them are clearly indicated on
this form below. An authorized representative must sign the Clarifications and Exceptions Form.
An explanation must be made for each item in \vhich an exception is taken, giving in detail the
extent of the exception and the reason for 'which it is taken.
Vendor/
Page 24 of 27
STANDARD ADDENDUM
TO ALL
CITY CONTRACTS AND AGREEMENTS
Any other provisions of the Contract or Agreement to which this Standard Addendum is
attached to the contrary notwithstanding, the parties specifically agree that the provisions
hereinafter set forth will apply exclusively with respect to the matters addressed, whether·
addressed in said Contract or Agreement or not, and shall be deemed an integral pmt of said
Contract or Agreement as if duly set out therein, having a force and effect of equal or superior
dignity; as applicable, with the provisions thereof; provided, that if the provisions of the
Contract or Agreement address a particular matter in a manner which results in a lower cost to
the City than this Standard Addendum, then such provisions ofthe Contract or Agreement shall
control and supersede the applicable provisions hereof (as used herein, the term "Contractor"
means the vendor or otherpalty in the Contract or Agreement providing construction, labor,
materials, professional services, and/or equipment to the City thereunder; the term "City"
meaus Green Cove Springs, a municipal corporation of the State of Florida, its City Council, or
. any other name or label set fOlth in the Contract or Agreement indentifying such entity).
L
All payments for services rendered, or supplies, materials, equipment and the like
constructed, delivered or installed under the Contract or Agreement (the Work) shall be
made by the City in accordance with the Local Government Prompt Payment Act (the
Act). Upon receipt of a proper statement, invoice or draw request, the City shall have the
number of days provided in the Act in which to make payment.
2.
Any work or professional services sub-contracted for by the Contractor for which the City
has agreed to reimburse the Contractor shall not be marked np, but shall be payable by
the City only in the exact amount reasonably incurred py the Contractor. No other such
sub-contracted services shall be reimbursed.
3.
In the event the Contract or Agreement is for professional services, charged on a time
basis, the City shall not be billed or invoiced for time spent traveling to and from the
Contractor's offices or other points of dispatch ants sub-contractors, employees, officers,
or agents in connection \-vith the services being rendered.
4.
The City shall not be liable to reimburse the Contractor for any courier service,
telephone, facsimile, or postage charges incurred by the Contractor, except as follows,
and then only in the exact amount incurred by the Contractor [if the space below is left
blank, then "NONE" is deemed to have been inselted therein]:
5.
The City shall not be liable to reimburse the Contractor for any COpying expenses
incurred by the Contractor, except as foHows, and then only at $0.05 per page [if the
space below is left blank, then UN ONE" is deemed to have been inserted therein]:
6.
If and only if travel and per diem expenses are addressed in the Contract or Agreement
in a manner which expressly provides for the City to reimburse the Contractor for the
same, then the City shall reimburse the Contractor only for those travel and per diem
expenses reasonably incurred and only in accordance with the provisions of Section
112.061, Florida Stahltes or as othenvise limited by Florida law. In the event the
Contractor has need to utilize hotel accommodations or common carrier services, the
City shall reimburse the Contractor for his, her, or its reasonable expense incurred
thereby provided prior written approval of the City Manager of the City or his or her
designee is obtained.
Page 25 of27
7.
With respect to drawings and/or plans prepared on behalf of the City by the Contractor
under the Contract or Agreement, unless specifically provided otherwise therein,
complete sets of such drawings and/or plans shall be reproduced by the Contractor
without cost to the City for all bidders requesting the same, and five (5) complete sets of
such drawings and/or plans shall be reproduced and delivered to the City 'without cost.
8.
With respect to any indemnification by the City provided under the Contract or
Agreement, any such indemnification shall be subject to and within the limits set forth in
Section 768.28, Florida Statutes, and shall othenvise be limited as provided by law.
9.
In that the City is a governmental agency exempt from sales tax, the City shall pay no
such taxes, any other provisions of the Contract or Agreement to the contrary
notwithstanding. The City shall provide proof of its exempt status upon reasonable
request.
10.
Any pre-printed provisions of the Contract or Agreement to the contralY
notwithstanding, the same shall not automatically be rene,'ved but shall be renewed only
upon subsequent agreement ofthe palties.
11.
The Contractor aclmowledges that in the budget for each fiscal year of the City during
which the term of the Contract or Agreement is in effect, a limited amount of funds are
appropriated 'which are available to make payments arising under the Contract or
Agreement. Any other provisions of the Contract or Agreement to the contrary
nohvithstanding, and pursuant to applicable Florida Statutes, the maximum payment
that the City is obligated to make under the Contract or Agreement from the budget of
any fiscal year shall not exceed the appropriation for said fiscal year.
CONTRACTOR
CITY OF GREEN COVE SPRINGS
By: _ _ _ _ _ _ _ _ _ _ _ __
Mayor
ATTEST:
By: _ _ _ _--:_ _ _:--::--_ __
F. Lee Bentley, City Clerk
Page 26 of27
t/{cu
nd Title)
ffbj~t/'81;;F
W-9
Request for Taxpayer
Form
(Rev. Augusl 2013)
Department of tha Trea~ury
Inlemal Revenue SelVice
Give Form to the
requester. Do not
send to the IRS.
Identification Number and Certification
N
~~AW~~~~~~-U-ll~~~~~~~~L2~~~L£~~~~~~~'__' -_________________
~
o
Check appropriale
0
o
o
x. for federal lax classification:
C COlpor.llion
Individ~3IIS()1. p<opriolor
0
0
S Corpo<alion
o
Ex.emptions
Partnership
0
(s~e
instructions):
TruWeslale
Exempt payee cod. ~f any)
Umited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=partnership)"
Exemption from FATCAreporting
code ~f .ny)
Rcquester's n.mo and address (opllonal)
Taxpayer Identification Number (TIN)
Enter your TIN in Ihe appropriale box. The TIN provided must match the name given on the "Name" line
10 avoid backup Wilhholdlng. For Individuals, Ihls Is your social securily number (SSN). However, for a
residenl alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other
entities, It is your employer identification number (EtN). II you do not have a number, see How to get a
TiN on page 3.
Note. If the account is in mOre Ihan one name. see Ihe chart on page 4 for guidelines on whose
number to enter.
1il!1i11l
Certification
Social security number
ITJJ -CD -I I I ! !
5Bl-lsh h!3!?lid9!
I Employer Identificalion number
I
Under penalties of perjury, I certify Ihat
1. the number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and
2. I am not subJecl to backup withholding because: (a) I am exempt from backup withholding. or (b) I have not been notlRed by the Inlemal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all inlerest or dividends, or (c) the IRS has notified me that I am
no longer subject 10 backup withholding. and
3. I am a U.S. citizen or other U.S. person (defined below), and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting Is correct.
Certification instructions. You must cross oulltem 2 above if you hOve been notified by the IRS Ihat you are currently subject to back[Jp withholding
because you have failed to report all interest and dividends on your tax retum . For real eslate transactions, item 2 does nol apply. For mortgage
Interest paid, acquisition or abandonment of secured property, cancellalion of debt, contributions 10 an individuat retirement arrangemenl (IRA), and
generally, payments other Ihan Interest and dividends, you are not required to sign the certification. but you must provide your correct TIN. See the
instruclions on page 3.
Sign
Here
D.te~
withholding tax on foreign partners' share of effectively connocted Income, and
4. Certily Ihat FATCA code(s) onlered on Ihis form (If MY) Indicating Ihat you
;v.
Section references arc to the Internal RQvenuc Code unJess otherwls noted.
e>cempt from the FATCA reporting. is correct.
Future developments. The IRS has croated a page on IRS.gov for information
about Form W-9, at www.il3.gov/w9. 'nformation ubout :my futuro developments
affecllng Form w·g (such as leglsl3110n enacled afler we release It) will be postod
on that page.
.
Noto. If you are il U.S. person and a requestor gives you n form other tha.n Form
W-g to request your TIN. you must use the (oquester"s form If It Is substantially
similar to this form W-9.
Purpose of Form
person if you
A person who Is required to me an Information return with the lAS must obta1n your
correct taxpayer Identification number (TIN) 10 report, for example, income paid to
you, payments mode to you in settlement ot payment card and third party network
tr3ns~ctio"s, real estate transClctions, mortgage interest you paid, acquisition or
abandoomcot of secured rxoperty. cancellation of debt. or contributions you made
tOQn IRA.
Use Form w·g only if you are a U.S. p.rson ~ncluding a r.sldent alien), to
provide your correclllN 10 Ille person requesting il (Ihe requeslel) and. when
applicable, 10:
ate:
• An Indi\llduaJ who is a U.S. citizen or U.S. resident alien ,
• A partnership, corporation, company, or association crealed or organiZed In the
United States or ynder (he laws of the United States,
• An estate (other ~n a foreign estate), 0(
• A domesllc lrusl (as der,ned In Regulallons secllon 301 .7701,7).
Special rulBs for partnerships. Partnerships thai conduct a trade or bus ! n a~ In
Ihe Unlled Stales are gener.11y required 10 pay. withholding tax under section
1. Certify Ihat the llN you are giving is correct (or yoU are waiting for a number
10 be Issued),
2. Certify Ihat you are nol subiect to backup withhOlding. or
3. Claim exemption from backup wllhholdlnglfyou .re a U.S. exempt payee. If
applicable, you are also certifying that as 3 U.S. person, your allocable sharo of
any partnefshlp income from il U.S. tftldo or business
DefinlUon of a U.S. person. For federal lax purposes, you are considered a U.S.
1448 on any foreign partners' share of effectively connected taxable income from
such busl~. Further, in ccrt,<al" casas where a Form W·g tlas not been received,
the rules under section 14~6 requlro Q partnership 10 presume Ihat 8 pMner Is a
loreign person, and pay Ihe socllon 1446 withhOlding tax. Therefore. if you are a
U.S. person that Is i1 partner in OJ. ~rtnership conducting a trade or bU51ness in the
United StstAS, prollido Form W-g to the pRr1nernhlp 10 establish )lour U.S. 5tatus
omd alloid section 1446 withholding on your sh~o of pOIrtncrsh!p income.
hi not ~uhject to Ihe
Cal. No.l0231X
Page 27 of27
Form W-9 (Rev. 8-2013)
J UNl1 11:2'tRM
EPISCOPAL
June 9, 2014
C HI LD REN'S
SERVICES
Board of Trustees
William E. Adams, Jr.
President
Taylor Williams
Treasurer/Secretary
J.F. Bryan , IV
John Chappelear
Dr . Gigi David
Vicki-lynne Gloger
The Rt. Rev. John Howard
Mark Middlebrook
The Rev. Beth Tjof lat
Jason W illiams
Katherine W il son
Connie S. Stophel
Chief Executive Officer
City of Green Cove Springs
Attn: Danielle Judd, City Manager
321 Walnut Street
Green Cove Springs, FL 32043
Dear Ms. Judd,
I am writing to assure you that Episcopal Children's Services (ECS) will
receive and use Head Start funds, in the amount of $38,000, in the summer of
2014 for renovations to one room at the Augusta Savage Arts and Community
Center in Green Cove Springs, Florida. ECS guarantees the classroom to be
renovated as approved by the City Council, regardless of when the funds are
received by ECS from the Office of Head Start.
If you have any further questions or concerns, please feel free to contact me at
(904) 726-1500.
S~~
Connie Staphe!
Chief Executive Officer
.,. ....
..; "'I
~1 ~ING
Un Ited Way
of Northeast Florida
\..COAUTlON
NurlhF/Dn,/"
"'I,-~,~""
....'r·, .........
8443 8aymeadows Rd., Suite 1- Jacksonville, FL 32256 - Tel 904.726.1500 Fax 904.726 .1520 - www.ecs4kids.org
CITY OF GREEN COVE SPRINGS, FLORIDA
STAFF REPORT
FOR MEETING OF JUNE 17,2014
SUBJECT:
Approval of Amendment No.2 for the Professional Services Agreement for
Electrical Line Clearance and Vegetation Management with The Davey Tree
Expert Company
BACKGROUND: Bid No. 05-12-01, Electrical Line Clearance and Vegetation Management,
was awarded to The Davey Tree Expert Company on June 19,2012 for an initial period of one
(1) year with the option to renew for up to two (2) additional one (1) year terms. This renewal
will be the second renewal term beginning June 20, 2014 through June 19,2015.
Attached is Amendment No.2 renewing the Professional Services Agreement under the same
terms, conditions, and specifications for an additional and final one (1) year term.
FISCAL IMPACT I FUNDING SOURCE:
N/A.
RECOMMENDATION:
Staff recommends approval of Amendment No. 2 renewing the
Professional Services Agreement for Electrical Line Clearance and Vegetation Management with
The Davey Tree Expert Company under the same terms, conditions, and specifications for an
additional and final one (1) year term effective June 20,2014 through June 19,2015.
MOTION:
Approve Amendment No.2 renewing the Professional Services Agreement for
Electrical Line Clearance and Vegetation Management with The Davey Tree
Expert Company under the same terms, conditions, and specifications for an
additional and final one (1) year term effective June 20, 2014 through June 19,
2015.
SUBMITTED BY:
APPROVED BY:
AMENDMENT NO.2
THIS AMENDMENT made and entered into this
day of
,2014 by and between THE
CITY OF GREEN COVE SPRINGS, FLORIDA, a political subdivision of Florida, by and through its City
Council, hereinafter referred to as OWNER, and THE DAVEY TREE EXPERT COMPANY, an Ohio
Corporation, whose address is · 1500 N. Mantua Street, Kent, OH 44240, hereinafter referred to as
CONTRACTOR;
WHEREAS, both parties agreed to the Professional Services Agreement, entered into effective June 19,
2012; and
NOW, THEREFORE, in consideration of the mutual promises contained in the Professional Services
Agreement, both parties agree to Amendment No.2 as set forth below:
TERM
Jhe_O~R_and_CDNIRACIORhave
mutually agreed to renew the Professional Services Agreement for an
additional one year period, effective June 20, 2014 through June 19,2015.
Remainder of Page Intentionally Left Blank
IN WITNESS WHEREOF, the parties hereto have signed this Amendment No.2 in duplicate.
counterpart each has been delivered to OWNER, and CONTRACTOR.
One (1)
OWNER: CITY OF GREEN COVE SPRINGS, FLORIDA
By: __~~~~~__~~~~_______
C. Felecia Hampshire, Mayor
By: __-=~~~~~-=~~_________
Danielle J. Judd, City Manager
ATTEST:
APPROVED AS TO FORM:
By: _____________________________
F. Lee Bentley, City Clerk
By: ____________________________
1.J. Arnold III, City Attorney
CONTRACTOR: THE DAVEY TREE EXPERT COMPANY
Name & Title:
Steven A. Marshall I Executive VP
ATTEST:
By:
----------------4rl~--~--------------
Printed Name:
Richard Ramsey
CITY OF GREEN COVE SPRINGS, FLORIDA
STAFF REPORT
FOR MEETING OF JUNE 17, 2014
SUBJECT: APPROVAL OF 2014-PZ-28, GATEWAY CORRIDOR AND CENTRAL
BUSINESS DISTRICT PILOT MATCHING GRANT APPLICATIONS FOR
A
MONUMENT SIGN FOR THE PROPERTY LOCATED AT 810 NORTH ORANGE
AVENUE
BACKGROUND: At the Visioning Session on April 21, 2012, one of the major needs
for the City was improving the curb appeal, the redevelopment of U.S. 17, and the
downtown district. To promote improvements to existing properties in the Gateway
Corridor and the Central Business District, the pilot matching grant program was
established. The City Council budgeted $35,000 in FY 2013 and FY 2014 for the
program. The following are the parameters that were approved for the matching grant
program:
•
•
Maximum 50:50 matching (dollar for dollar) grant program
Maximum matching grant allowed for each project type of improvement:
o Landscaping - $2,500
o Sidewalks/Streetscape - $2,500
o Lighting - $2,500
o Signs - $5,000
o Facades/Building Improvements - $5,000
o Dumpster relocation and enclosure - $500
GRANT REQUEST: Mr. Sweatland has submitted a grant application for a monument
sign for the property located at 810 North Orange Avenue. The SORT Committee
reviewed the grant application on June 10, 2014, via e-mail, and recommended
approval of the grant award.
2014-PZ-28 Monument Sign for the property located at 810 North Orange Avenue
Project Cost - $6,500
Requested Grant - $3,250
Recommended Grant Award - $3,250
FISCAL IMPACT/FUNDING SOURCE: $3,250 from the Gateway Corridor and Central
Business District Pilot Matching Grant budget allocation . The FY 2013-2014 budget
included $35,000 for this grant program of which $11,432.30 has been allocated to date.
RECOMMENDATION: Staff recommends approval of application 2014-PZ-28 for a
monument sign for the property located at 810 Orange Avenue in the amount of $3,250.
MOTION:
Approve application 2014-PZ-28 for a monument sign for the
property located at 810 Orange Avenue in the amount of $3,250.
SUBMITTED BY:
nis K. Fleet, AICP
evelopment Services Director
APPROVED BY:
City of Green Cove Springs
GATEWAY CORRIDOR AND CENTRAL BUSINESS DISTRICT
PILOT MATCHING GRANT PROGRAM APPLICATION
1.
Project: GS Legal Center LLC Sign
2.
Applicant Name: _T_o_d_S_w_e_a_tla_n_d_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
3.
Owner Name: GS LegCiI Center LLC
4 . Applicant Address: 1945 Quaker Ridge Dr, GCS, FL 32043
5.
Property Address: 810 North Orange Ave
Green Cove Springs, Florida 32043
6.
2 1.J-9_-4_5_3_1_ _ _ _ _Fax: .l..(_--L.._ _ _ _ Email: todsweatland@comcast.net
Applicant Phone: .l..@_04_-_
7.
Local Contact Person :.--!T""o""'d""S""w""e""a-""tla""'n""'d'--_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
8.
·-2=.1:c9'--4.!.05:..::3C!.1_ _ _ _ _Fax: .l..(_--L.._ _ _ _ Email: _ _---:=-_ _ _ __
Applicant Phone: :r..$0:::...4!....;
9. Estimated Cost of Project: $6,500
Attach
•
•
•
Amount Requested :
~
3 , :::lS'V
detailed outline of the proposed work, including:
Photographs of the existing conditions
Detailed drawings showing proposed improvements
Project budgets
I understand that in order for my request for funding to be approved, I must agree to follow the
recommendation of the City Council and comply with the following:
1. Submit an application for site plan approval, if none exists or the site plan must be
modified. The site plan application fee shall count towards applicant's project match.
2. Obtain all required permits before beginning any work. No reimbursements shall be
made without proper permits obtained before work has commenced.
3. Project work shall commence within 45 days after application is approved by the City
Council.
4. Monies are for improvements only and will be reimbursed upon completion of the work.
All attachments are required for a complete application.
the information contained herein is true and correct to the best of my/our knowledge.
Tod Sweatland,
Managing Member
Typed or printed name and title of applicant
GS Legal Center LLC
820-810 N Orange Ave .
Green Cove Springs, FL 32043
904-LAW-5000
RE : Sign improvements costs
The construction costs for the improvements to the existing site. The sign will be consistent to meet the
Gateway Corridor Business Code.
Permit and plans
$ 250.
Sign materials
$ 2,500.
Sign Letters
$
400.
Sign lighting LED
$
500.
Sign electrical work
$ 2,300.
Concrete base of sign
$
550.
The estimated sign costs will be $ 6,500.00.
Please review and feel free to ask if I am missing anything.
Thanks Tod Sweatland
Managing Member
_t
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o
. 810 Ll.6c7~
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CITY OF GREEN COVE SPRINGS, FLORIDA
STAFF REPORT
FOR MEETING OF JUNE 17, 2014
SUBJECT:
REVIEW AND RELATED ACTION REGARDING AN APPLICATION
FOR A PLANNING TECHNICAL ASSISTANCE GRANT FROM THE
DEPARTMENT OF ECONOMIC OPPORTUNITY
BACKGROUND: The Florida Department of Economic Opportunity (DEO)
announced that planning technical assistance grants would be awarded to assist local
governments to meet the comprehensive planning requirements of the "Community
Planning Act'" (Chapter 1"63, Part 2, F".S.). The information on the grant is attached.
In FY 2013-2014, the City was awarded a $25,000 DEO Planning Technical Assistance
Grant to prepare the Finding of Necessity (FON) Report and the Community
Redevelopment Area (CRA) Plan for the City. That grant will be completed by June 30,
2014. The next logical step to promote redevelopment in the City. would be the
development of an Economic Development and Marketing Strategy Plan. The deadline
for submission of the grant was June 6th . Staff submitted the attached letter and
proposed scope of work for an Economic Development and Marketing Strategy Plan to
DEO on June 5th .
FISCAL IMPACT I FUNDING SOURCE: None. This grant does not require any match.
STAFF RECOMMENDATION:
Staff recommends the City Council affirm the
submission of the Planning. Techrncal Assistance Grant to the OED for an- Economic
Development and Marketing Strategy Plan.
MOTION:
Affirm the submission of the Planning Technical Assistance Grant to
the DEO for an Economic Development and Marketing Strategy Plan.
SUBMITTED BY:
J IS K. Fleet, AICP
Development Services Director
APPROVED BY:
Danielle J.
(904) 297-7500
'Fa:x:.(904) 284-4849
7'!JXD: (904) 284-4849
321 Wa[nut S t reet
7
V
green Cove Spri1l{}s, 'FL 32043
www.greencovespri1l{}s.com
June 4,2014
Mr. William B. Killingsworth
Director, Division of Community Development
107 East Madison Street
Caldwell Building, MSC 160
Tallahassee, Florida 32399-4120
Re: Request for Planning Technical Assistance Grant
Dear Mr. Killingsworth:
The City of Green Cove Springs, with a population of 6,911, is requesting a Planning
Technical Assistance Grant in the amount of $25,000 to promote economic
development and redevelopment along u.S. 17 and S.R. 16 by preparing a Marketing
and Economic Strategy Plan to promote the implementation of our Community
Redevelopment Area (CRA) Plan . On April 21, 2012, the Green Cove Springs City
Council hosted a day long visioning session to provide input and update the Tomorrow's
Vision Plan prepared in 2005. Approximately 70 people attended and participated in the
daylong session . The Visioning Plan received the 2012 Recipient of the Outstanding
Public Study Award by the First Coast Chapter of the Florida Planning and Zoning
Association. One of the major issues from the Visioning Session was the need for
redevelopment and economic development.
The City has created a Gateway Corridor/Central Business District Pilot Grant program
which is a matching program to promote landscaping, signage, and facade
improvements. The City, with funding assistance from DEO, developed a CRA Plan
which will allow the City to address long term redevelopment and economic
development solutions to the City's "Gateway Corridor". The CRA Plan was created
with assistance of the University of Florida's Center for Building Better Communities to
develop the plan . The CRA Plan identified the potential for development/redevelopment
in the City. An Economic Development and Marketing Strategy Plan would be the next
logical step to achieve and implement recommendations of the CRA Plan. We also
believe it could be replicated in like size communities throughout Florida.
:Mem6er 'Fforid"a League ofCities
Mr. William B. Killingsworth
June 4,2014
Page 2
The Economic Development and Marketing Strategy Plan will also analyze potential
uses for the redevelopment area and create a brand for the City. A scope of work with
deliverables is attached to this letter. If funded, the Marketing and Economic Strategy
Plan will be completed by May 31 , 2015 and could be a model plan to enable other
small cities to promote marketing strategies for redevelopment along State highways.
If you have any questions or need additional information, please do not hesitate to
contact Janis Fleet, AICP, Development Services at 904-297-7500, ext. 3317 or via email at jfleet@greencovesprings.com.
incerely,
~?~V .tld{/
~
Danielle J.
City Manager
v
____.._
City of Green Cove Springs
Economic Development and Marketing Strategy Plan
Scope of Work
On April 21, 2012, the Green Cove Springs City Council hosted a day long visioning
session to provide input and update the Tomorrow's Vision Plan prepared in 2005.
Approximately 70 people attended and participated in the daylong session. One of the
major issues from the Visioning Session was the need for redevelopment and economic
development. The City has created a Gateway Corridor/Central Business District Pilot
Grant program which is a matching program to promote landscaping, signage, and
facade improvements. The City, with funding assistance from DEO, developed a CRA
Plan which will allow the City to address long term redevelopment and economic
development solutions to the City's "Gateway Corridor" and the Martin Luther King Jr.
Boulevard
Corridor.
The
CRA
Plan
identified
the
potential
for
development/redevelopment in the City. The Green Cove Springs CRA Plan "Greening Green Cove Springs" made recommendations in three areas:
•
•
•
Economic Development
Planning, Land Development, and Regulation
Recreation and Open Space
The following is the proposed Scope of Work to address marketing and economic
development needs identified in the plan, which include:
1. Establish food entrepreneur program
2. Promote Green Industries
3. Adaptive reuse and redevelopment of City owned property, but not limited to the
Old City Hall in Spring Park
4. Restaurant at Governors Creek
5. Boutique Hotel
6. Business Park
7. Boat Welcome Center at Spring Park
8. Branding and Jingle for Green Cove Springs
9. Increase public events in and around the CRA
Task 1: Identify Strengths and Weaknesses of the Economic Market in Green Cove
Springs including the following uses:
• Green Industries
• Restaurants
• Retail Establishments
• Recreational outfitters
• Boutique Hotels
• Boat Welcome Center
• Interpretive Center
• Arts and Cultural Venues and Activities
• Ecotourism
Deliverable
• List of Strengths and Weaknesses of Economic Market in Green Cove Springs
Task 2: Identify factors to build and expand on the strengths of the economic market in
Green Cove Springs and minimize the weaknesses in the areas of
• Green Industries
• Restaurants
• Retail Establishments
• Recreational outfitters
• Boutique Hotels
• Boat Welcome Center
• Interpretive Center
• Arts and Cultural Venues and Activities
• Ecotourism
Deliverable
• Summary of factors to build and expand economic market in Green Cove Springs
Task 3: Develop a Marketing Strategy to promote Economic Development in Green
Cove Springs to attract the following uses:
•
•
•
•
•
•
•
•
•
•
Green Industries
Restaurant
Recreational outfitters
Retail Establishments
Boutique Hotels
Boat Welcome Center
Arts and Cultural Venues and Activities
Interpretive Center
Ecotourism
Augusta Savage Arts and Cultural Center
•
Prepare an economic development implementation and marketing plan that sets
forth goals and objectives for taking advantage of the opportunities and
addresses the economic development problems identified in the analysis.
•
Prepare an implementation plan including suggested activities, projects and
programs to implement the goals and objectives.
Deliverables
• Economic Development and Marketing Strategic Plan
• Economic Development Implementation Plan
Task 4: Branding of Green Cove Springs
• Develop and select a logo and jingle to brand and market Green Cove Springs
Deliverable
• Logo and jingle for Green Cove Springs
Task 5: Identify adaptive reuse of City Owned Property including the Old City Hall
property and the Augusta Savage Arts and Cultural Center
•
•
Due to structural disrepair the old City Hall will need to be demolished.
Alternatives for the site will be developed to promote economic development of
the City and the surrounding area, which includes the historic Green Cove Spring
and the spring fed City pool.
Scenarios for the adaptive reuse of the Augusta Savage Arts and Cultural Center
Deliverables
• Alternative development scenarios for the old City Hall site and surrounding site.
,
Q
.
,
... - ::: ~ . ~
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,
-
Prepared by the Development Services Department
February 5, 2014
Proposed e RA
...
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CITY OF GREEN COVE SPRINGS, FLORIDA
STAFF REPORT
FOR MEETING OF JUNE 17, 2014
SUBJECT:
Approval of the purchase of two (2) fully equipped 2014 Ford Utility Interceptors
Patrol Vehicles for the Patrol Section of the Police Department.
BACKGROUND:
The Police Department is replacing two (2) of its older patrol vehicles,
which have become cost prohibitive to maintain. Presently, Unit #145, a 2003 Ford Interceptor,
has over 110,000 miles and is in need of a complete engine overhaul. Unit #109, a 2001 Ford
Interceptor has over 114,000 miles and needs the transmission rebuilt and the engine overhauled.
Cost for the repairs-fDr both vehicles would exceed $7,800.00. The new patrol vehicles, 2014
Ford Utility Interceptors, will be purchased via the 2014 Florida Sheriff's Association State
Contract which was awarded to Don Reid Ford in Orlando, Florida. The vehicles will come fully
equipped at a cost of $29,954.90 per vehicle.
FISCAL IMPACT: The purchase of these vehicles and all required equipment was budgeted
in the Police Department's 2013-2014 budget, account number 001-2021-500-6431.
RECOMMENDATION:
Staff recommends that City Council approve the purchase of two
(2) Police Package Ford Utility Interceptors at the contract price of $29,954.90·per vehicle under
the 2014 Florida Sheriff's Association State Contract.
MOTION:
To approve the purchase two (2) 2014 Police Package Ford Utility
Interceptors under the 2014 Florida Sheriff's Association State Contract for
a total cost of $59,909.80.
SUBMITTED BY:
APPROVED BY:
Chief
Danielle J. Jud .
PROPOSAL
I
NAME: GREEN COVE SPRINGS POLICE DEPT.
I EMAIL: WODANIEL@GCSPD.COM
DATE: APRIL 3, 2014
ATTN: WILLIAM
$24,687.00
2014 FORD UTILITY POLICE INTERCEPTOR AWD 4DR (K8A)
3.7L TI-VCT V-6 FFV ENGINE
AUTOMATIC OVERDRIVE TRANSMISSION
. AIR CONDITIONING
POWER WINDOWS & LOCKS
POWER FRONT DRIVER SEAT
CLOTH FRONT BUCKET SEATS/REAR VINYL SEAT
AM/FM CD
CRUISE CONTROL
FRONT LICENSE BRACKET
DRIVER'S SIDE (LEFT HAND) SPOTLIGHT (51 Y)
FRONT HEADLAMP HOUSING (86P)
HIDDEN DOOR LOCK PLUNGERS (FOR REAR DOORS) (52H)
$
$
TOTAL
124.00
139.00
$24,950.00
PER FSA CONTRACT# 13-21-0904
SPEC# 7
DELIVERY 75 - 90 DAYS ARO
We thank you for the opportunity to make this proposal and will appreciate your acceptance. Acceptance of this proposal will
not be binding upon us until this proposal is approved hereon in writing by an official of Don Reid Ford, Inc. Return of one
copy of this proposal and your purchase order number constitutes your official acceptance.
PO#
r
Respectfully submitted
DON REID FORD, INC.
ACCEPTED. _ _ _ _ _ __
BY: ____________________
FLEET MANAGER
Sales Quote
DANA SAFETY SUPPLY, fNC
5221 W. MARKET ST
GREENSBORO, NC 27409
Telephone: 800-845-0405
Bill To
Sales Quote No.
125362
Customer No.
GCSPD
Ship To
GREEN COVE SPRINGS POLICE DEPARTMENT
TBA
GREEN COVE SPRINGS POLICE DEPARTMENT
TBA
Quote Date I
Ship Via
F.O.B.
I
I Customer PO Number
02/05 / 14 luPS GROUND OR TRUCK I
PPAY & ADD TO
I
Entered By
Salesperson
Ordered By
I
JJ ETHERIDGE
WILLIAM
ODANIEL
JJ ETHERIDGE
I
Order
Approve
Tax
Item Number 1 Description
Quantity Quantity
I
I
N
4
4
Y
TINT
U ofM: YARDS
TINTING OF VEHICLE(S)
Warehouse: JACK
U ofM : EACH
VTX609C
WEC VERTEX HIDEA WAY LED-CLEA R
Warehouse: JACK
Payment Method
N ET30
Resale Number
Unit
Price
Extended
PI·ice
--
-
145.0000
145.00
61 .3200
245 .28
208.8500
208.85
\38.5600
138.56
138.5600
138.56
152.7500
152.75
132.8500
132.85
FLASH ERISYNCRONIZE MODULE BUILTIN POWER CORD
25 SCAN-LOCK FLASH PATTERNS
6 LEOS PER HEAD
******** ****** *********** ****** *** ******** *** ******
I
I
Y
I
I
Y
I
I
Y
I
I
Y
I
I
N
Print Date
Print Time
Page No_
PB400A-SUV
U ofM: EACH
SMC ALUMINIUM PUSH BUMPER FOR SUV'S
. Warehouse: JACK
UofM : EACH
IONSV3B
WEC ION V-SERIES SURFACE MT BLU
Warehouse: JACK
UofM : EACH
IONSV3R
WEC ION V-SERIES SURFACE MT RED
Warehouse: JACK
U ofM : EACH
SMCDP
SMC TPO DOOR PANEL - PAIR
Warehouse: JACK
U ofM: PKG
WINDOW BARRIER
SMC SUV STEEL BAR WINDOW BARRIER (PAIR)
02/05 / 14
08:48 :34 PM
1
Printed By: JJ ETHERIDGE
Continued on Next Page
Sales Quote
DANA SAFETY SUPPLY, rNC
5221 W. MARKET ST
GREENSBORO, NC 27409
Sales Quote No.
125362
Customer No.
GCSPD
Telephone: 800-845-0405
Bill To
Ship To
GREEN COVE SPRINGS POLICE DEPARTMENT
TBA
GREEN COVE SPRINGS POLICE DEPARTMENT
TBA
Quote Date I
Ship Via
Customer PO Number
F.O.B.
I
I
02/05/14 luPS GROUND OR TRUCKI
PPAY &ADD TO
I
Entered By
Ordered By
Salesperson
I
JJ ETHERlDGE
WILLIAM ODANIEL
JJ ETHERlDGE
I
Order
Approve
Tax
Item Number I Description
Quantity Quantity
I
I
Y
Warehouse: JACK
12-VS
U ofM: EACH
SMC REAR COMPARTMENT PARTITION W/EXPANDED
METAL
Warehouse: JACK
Payment Method
NET30
Resale Number
Unit
PI·ice
--
Extended
Pl'ice
259.3500
259.35
789.7500
789.75
381.9600
381.96
133.2100
133.21
228.3700
228.37
VEHICLE YEAR, MAKE, & MODEL--PARTlTlON TO GO BEHIND 2ND ROW OF SEATS
DOES VEHICLE HAVE REAR FLOOR STORAGE COMPARTMENTDOES THE VEHICLE HAVE SIDE CURTAIN AIR BAGS?
DOES THE VEHICLE HA VE OVERHEAD CONSOLES?
SPECIAL INSTRUCTIONS -
I
I
Y
*********************************************************
UofM: EACH
TK0230TTU 12
SMC 2013+ PIUT REAR COMPARTMNET STORAGE UNIT
Warehouse: JACK
REQUIRES # 12-VS CARGO BARRIER - SOLD SEPERA TEL Y
LOCKABLE TOP COMPARTMENT WITH COMBO LOCK
MIDDLE STORAGE DRAWER ALLOWS ACCESS TO SPARE TIRE
I
I
Y
1
1
Y
I
I
Y
Print Date
Print Time
Page No.
****************************** ********************
UofM : EACH
8-VS
SMC 1/3 VINYL POLYCARB WINDOW
Warehouse: JACK
U ofM: EACH
P46SLC
WEC PAR 46 SUPER LED LIGHT 12 VDC
Warehouse: JACK
UofM: EACH
C-VS-1308-INUT
02/05/14
08:48 :34 PM
2
Printed By: JJ ETHERIDGE
Continued on Next Page
Sales Quote
DANA SAFETY SUPPLY, fNC
5221 W. MARKET ST
GREENSBORO, NC 27409
Sales Quote No.
125362
Customel- No.
GCSPD
Telephone: 800-845-0405
Bill To
Ship To
GREEN COVE SPRINGS POLlCE DEPARTMENT
TBA
GREEN COVE SPRJNGS POLlCE DEPARTMENT
TBA
Quote Date I
Ship Via
F.O.B.
I Customer PO Number
I
02/05 / 14 luPS GROUND OR TRUCK I
PPAY & ADD TO
I
Entered By
Ordered By
Salesperson
I
JJ ETHERIDGE
W1LLlAM ODAN1EL
JJ ETHERIDGE
I
Order
Approve
Tax
Item Number 1 Description
Quantity Quantity
Payment Method
NET30
Resale Number
.
Unit
Price
Extended
Price
HA VIS 21" CONSOLE FOR 2013+ FORD INTERCEPTOR SUV
Warehouse: JACK
CONSOLE INC LUDES ONE 12V LIG HTER PLUG AND TH E FOLLOWlNG
EQUIPMENT BRACKETS :
I)
I)
I)
I)
AN D WHAT EVER FILLER PLATES NEC ES SARY TO COMPLETE TH E
INSTALLATION.
***************** *** **** ***** ******************* ****** *
I
I
Y
I
1
Y
U ofM: EACH
C-LP-3
HA V 2 PLATE WI THREE 12VDC LIGHTER OUTLETS
Warehouse: JACK
UofM: EACH
C-CUP2-1
HA V IN-CONSOLE DUAL CUP HOLDER
Warehouse: JACK
26.7900
26.79
25 .5700
25 .57
42.0200
42.02
193 .0500
193.05
REPLACES C-C H-2-XL CUPHOLDER
****************************.************************* ****
I
I
Y
U ofM : EACH
C-ARM-IOI
HAV EXTERNAL MTD ARMREST, HEIGHT ADJUSTABLE
Warehouse: JACK
REPLAC ES C-ARM. C-ARM-7. C-ARM-9. ETC.
**************** **** ** ***** ***** ************* ****** *** *******
I
Print Date
Print Time
Page No.
I
Y
U ofM : EACH
PKG-PSM-153
HA V PASSENGER SIDE MOUNT PACKAGE - 2013 PI SUV
Warehouse: JACK
02/05114
08:48 :34 PM
3
Printed By: JJ ETHERIDGE
Continued on Next Page
Sales Quote
DANA SAFETY SUPPLY, fNC
5221 W. MARKET ST
GREENSBORO, NC 27409
Sales Quote No.
125362
Customer No.
GCSPD
Telephone: 800-845-0405
Bill To
Ship To
GREEN COVE SPRINGS POLICE DEPARTMENT
TBA
GREEN COVE SPRINGS POLICE DEPARTMENT
TBA
Quote Date I
Ship Via
F.O.B.
I
I Customer PO Number
02/05114 luPS GROUND OR TRUCK I
PPAY & ADD TO
I
Entered By
Ordered By
Salesperson
I
11 ETHERIDGE
WILLIAM ODANIEL
11 ETHERIDGE
I
Order
Approve
Tax
Item Number f Description
Quantity Quantity
1
1
Y
UT-l0l
UofM : EACH
HA V STANDARD UNIVERSAL LAPTOP MOUNT WfLOCK
Warehouse: JACK
Payment Method
NET30
Resale Number
Unit
Price
Extended
Price
168.0300
168.03
92.0200
184.04
92.0200
184.04
4.0600
8.12
1,218 .7500
1,218.75
REPLACES UT-X, UT-X-T, & UT-X-ATG
LAPTOPS 11.47' TO 14. 19" WIDE &
9. 25" TO I 1.00" DEEP, WITH HEIGHTS
RANGING FROM .6 7" TO 1.87"
***** *** *** ******* *** ************* ** ***************
2
2
Y
2
2
Y
2
2
Y
1
1
Y
WIONR
UofM : EACH
WEC NFPA ION LIGHT RED
Warehouse: JACK
WIONB
UofM: EACH
WEC BLUE WIDE ANGLE ION LED W/UNIVERSAL MOUNT
Warehouse: JACK
UofM : EACH
IONGROM
WEC ION SERIES BODY MOUNT GROMMET
Warehouse: JACK
UofM : EACH
INSTALL
DSS INSTALLATION OF EQUIPMENT
Warehouse: JACK
INSTALLATION INCLUDES :
5 YEAR WARRANTY ON INSTALL
ALL HARDWARE AND SUPPLIES
ALL LISTED EQUIPMENT
CUSTOMER SUPPLIED EQUIPM ENT:
LlGHTBAR
Print Date
Print Time
Page No.
02/05/ 14
08:48:34 PM
4
Printed By: 11 ETHERIDGE
Continued on Next Page
Sales Quote
DANA SAFETY SUPPLY, INC
5221 W. MARKET ST
GREENSBORO, NC 27409
Telephone: 800-845-0405
Sales Quote No.
125362
Customer No.
GCSPD
Ship To
Bill To
GREEN COVE SPRINGS POLICE DEPARTMENT
TBA
GREEN COVE SPRINGS POLICE DEPARTMENT
TBA
Ship Via
Customer PO Number
Quote Date I
F.O.B.
I
I
02/05/ 14 luPS GROUND OR TRUCKI
PPAY & ADD TO
I
Entered By
Salesperson
Ordered By
I
JJ ETHERIDGE
WILLIAM
ODAN IEL
JJ ETHERiDGE
I
Order
Approve
Tax
Item Number 1 Description
Quantity Quantity
Payment Method
NET30
Resale Number
Unit
Price
Extended
Price
CONTRO LLER
S PEAKER
(2) 400 SERIES PUSH BUM PER
ANT ENNA
"'F
EIGHT N OTn CLUD D'"
T AU CONTRACT 1489
Approved By:
Print Date
Print Time
Page No.
02/05 / 14
08 :48:34 PM
5
o Approve All Items & Quantities
Subtotal
Freight
5,004 .90
0.00
Order Total
5,004.90
Printed By: JJ ETHERIDGE
Green Cove Springs Police Department
~ ...."" ~N-.~---
Commod~y
~
Code
071-132
5
K8A
Line Number
Unit Description
Prepared for:
Prepared by:
6/5/2014
Green Cove Springs Police Department
Attn: Lt. Derek Asdol
dasdol@gcspd.com
904-297-7303
Garber Ford, Inc.
Ryan Davis
(904) 264-2442 ext.2350 FAX (904) 284-0054
3340 Hwy 17 Green Cove Springs, FL 32043
rdavis@garberautomall.com
appreciate your interest and the opportunity to quote. Prices are published by the State of Florida Department of Management
(http;lldms.myflorida.comicontract_searchl(category}118). Purchasing contract number is 071.000.14.1, expiring
October 31st, 2014 for ITB No. 10-071-000-C Motor Vehicles. Ifyou have any questions regarding this quote please cal/!
1.... "rvICP.·." .
r=-:-=--,_..,PREFERRED EQUIPMENT PACKAGE 500A
f-'-':--=--_..,ENGINE: 3.7L V6 TI-VCT FFV
TRANSMISSION: 6-SPEED AUTOMATIC
t-:-:=-'--"'OXFORD WHITE
1-::-::-=-_--tCHARCOAL BLACK, HEAVY-DUTY CLOTH FRONT BUCKET SEATSNINYL REAR
~:-:-_..,FRONT
HEADLAMPIPOLICE INTERCEPTOR HOUSING ONLY
DRIVER ONLY INCANDESCENT SPOT LAMP
I-'-'--'--"'FRONT LICENSE PLATE BRACKET
f-"-".;;-_..,REMOTE KEYLESS ENTRY KEY FOB WIO KEY PAD
1-"-"-"--.., REAR DOOR HANDLES & LOCKS INOPERABLE
REAR POWER WINDOW DELETE
b.:::-:----i CARGO STORAGE VAULT -inc: lockable door
*Aftermarket Options*
E-===~:-:-iWhelen Lightbar Swap -inc.: Strap Kit and Wire
~==::';=iWhelen Combo Light/Siren Controller
f.::::::"":-'.:::.'::-::-lWhelen Siren/Speaker and Bracket (mount below push bumper)
f..:..:c.:.;:.:::..::c=:......jWhelen Vertex 4-Corner Super LED Strobe System
r--'-_--\Whelen Avenger Rear Deck LED's (Swap Over)
1-'-"0..;...;;---\ Whelen Alternating HeadlamplTaillamp Flasher System
1-'-"'--_--\SoundOffPolice RedlWhite Interior Dome Lamp
!-"-"...;..;.;;;.;.;.--\Swap GoRhino 5000 Push Bumper
r--,-,------\Swap Setina Partition and Provide Brackets
!-'-"'----_--\Setina Rear SUV Partition
r-:..:...:.=----\Havis C-VS-1308-INUT Police Console with Cupholders and Armrest
r=--'-7::-:Co:.....jHavis Telescoping Computer Base
t-=-:=~--iHavis Twin Lighter Plug for Console
ProGard Ford SUV Rear Replacement Seat
r..;;;~~;;;jProGard Ford SUV Window Bars for OE Door Panels
F=:::::-==---iGreen Cove Springs PD Graphics Pa~kage and Installation
E::;:':::":"':"--iEVT Certified Installation Including all Hardware, Wire and Loom
~ft~-1 :S~;p;;e~c~i:a;lr. ~D~iscounl for Local Department Consideration
11
6/5/20144:55 PM
Tag and Delivery
TOTAL PURCHASE AMOUNT PER VEHICLE
Included
Included
Included
Included
125
215
NIC
295
35
25
245
($6.25)
($10.75)
$0.00
($14.75)
($1.75)
($1.25)
(SI 2.25)
109
586
296
396
46
96
96
96
246
486
496
195
46
476
231
345
475
-386
Included
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$ 30,000.00
GCS Ford Util Inl Proposal 6-5-14
CITY OF GREEN COVE SPRINGS, FLORIDA
STAFF REPORT
FOR MEETING OF JUNE 17,2014
SUBJECT:
To authorize the Chief of Police to utilize the Police Department's Drug Funds to
purchase 17 Laptop Computers
BACKGROUND: The Police Department has received a quote from VetSource Mobility to
purchase 17 GETAC S400 Semi-Rugged Laptop Computers in the amount of $40,630.00. These
computers will replace the current laptops in· the patrol vehicles, which have the Microsoft xp
Operating System that is no longer supported by Microsoft. The lack of support from Microsoft
magnifies the opportunity for viruses, corruption of data, and non-compatibility with State and
Federal data systems no longer supporting Microsoft XP users. Quotes have been received from
five (5) companies with VetSource being the only vendor offering a five (5) year Bumper-toBumper warranty at no additional cost. Normally, this warranty would cost $1 ,099.00.
Although the other vendor prices may be lower per unit, any warranty would be an additional
cost to the City.
To accomplish this purchase, the Police Department will be utilizing three (3) separate drug
funds. Two (2) of the computers will be purchased through Clay County Drug Task Force
funding and five (5) of the computers will be purchased through the 2012 Program Generated
Income (PGI) funds. Both of these funds are under the control of the CCSO and the State of
Florida. The remaining 10 units will be purchased through the GCSPD Federal Narcotics
Forfeiture Fund.
This purchase will ensure that all laptops will be upgraded to current operating systems and that
there will be no security issues since Microsoft no longer supports the XP Operating System.
FISCAL IMPACT: Clay County Drug Task Force, 2012 Program Generated Income (PGI)
and the GCS Police Federal Forfeiture Fund.
RECOMMENDATION:
Staff recommends the approval of the purchase of 17 GETAC
S400 Semi-Rugged Laptop Computers from VetSource Mobility with funds from the above
mentioned funds for an amount not to exceed $40,630.00. This is not a budgeted item in the
Police Department's budget and falls within Federal guidelines for use of forfeiture funds.
MOTION:
To approve the purchase of 17 GETAC S400 Semi-Rugged Laptop
Computers from VetSource Mobility for an amount not to exceed $40,630.00.
SUBMITTED BY:
APPROVED BY:
~
Vet Source
l.5t)MDBILITY
1960 Madison
TN 37043
Federal Tax
10:27-1110215
DUNS: 832258508
CAGE: 5T3T4
Quote #
Date
V061114GCSPD-S400
Jun 11 , 2014
P.O. #
st. Suite J 315, Clarksville,
I CUstomer Ait~
Green Cove Springs Police Department
Robert A. Musco
1001 Idlewild Avenue, Green Cove Springs,
Florida 32043
Phone
(904) 297-7302
Green Cove Springs Police Department
Robert A. Musco
1001 Idlewild Avenue, Green Cove Springs,
Florida 32043
Phone
Fax
Matthew Hinton
Team Leader - Public Safety & Government
931-266-4242 ext 116
(904) 297-7302
mhinton@datasourcemobility.com
Fax
Chief Musco - Here is your quote for 17 Getac S400s with warranty & accessories. Please let me know if you have any questions or comments.
Thanks! - Matthew Quote is valid for 30 da: :
Qq
17
I
VSM SKU
SWM144
17
17
GDC002
I
Descri~on
MSRP
I V~ Price IExt. Price I
i7-3520M 2.6GHz Processor, 3MB Cache, 4GB DDR3 RAM ,
500GB HOD, 800 NITs Multi-Touch
Touchscreen Display, Mechanical Backlit Keyboard, SuperMulti
DVD, 802.11 N Wireless, Bluetooth,
PCMCIA Type II+Express Card 54/34, Smart Card , 3-1 Card
Reader, TPM, Low Temp -20C, 4G LTE for
Verizon, Bottom/dock dual RF pass-thru (WWAN/GPS),
Fingerprint, GPS, WIN7 Pro, 3 Year Warranty
$2,769.00
$2,300.00
$39,100.00
BUMPER-TO-BUMPER - SEMI RUGGED - YEARS 1,2, 3,4 & 5
$1,099.00
$0.00
$0.00
$149.99
$60.00
$1,020.00
LIND 12-32V DC VEHICLE ADAPTER FOR THE GETAC S400.
Terms of Quote: Payment is to be made by Check, Credit Card (3% Conv. Fee), or approved Financing
Options. Integration services on computer hardware may require partial or complete prepayment.
Payment address: 1960 Madison St. Suite J 315 Clarksville, Tennessee 37043. If credit terms are
approved (Net10 or Net20), buyer agrees to 1.5% fee if payment due date is missed. Many technology
items are non-returnable and/or require a restocking fee. Please verify the Quantity, Description, and
Ship To Address.
4 PRI CIPLES OF
PARTN E R S HIP
~
Vet Source
~MClElILITY
SubTotal
$40,120.00
Tax
$0.00
$510.00
Shipping
Total
$40,630.00
~PP I
T,u,ted
Partner
Progra m
Thank you for your business. If you are ever anything less than completely satisfied with your experience, please contact the managing partners of DataSource Mobility: Scott Giles
931-266-4242 ext 102, sgiles@datasourcemobility.com ; or Bill Presler ext 101 , bpresler@datasourcemobility.com. Please visit our website
www datasourcemobility com .
Page 1 of 1
SEMI RUGGED
14" LAPTOP
14 inch HD widescreen display
Optional 800 NITs sunlight readable multi-touch display
M IL-STD 81 OG for shock, vibration & temperature
Water-resistant mechanical keyboard
Certified to withstand a 36 inch drop
Customizable quick keys
Certified for -4° F low temperature option
Faster Processors.
Kryptoshell™
Low Temperature.
W it h the latest dua l-co re Intel Co re i3 or Int el
Core is processo r, t he 5400 semi -rugged lapt op
performs up to 91% fast er tha n the p revious
generat ion.' Clocking in at up to 2.6 GH z and with
Turbo Boost speeds up to 3.3 GHz.
Th e 5400 is built usi ng ou r new Krypt o5h ell™
body materia l. Thi s new Krypto5 hel l body allows
th e 5400 to meet or exceed MIL-5TD 810G
t emperatu re, shock, and vibration specifications
includ ing a 3 foot drop on six faces. Eve ry port
door and hinge was eng ineered to with stand a
twist strength of up to 30 kilograms of force
per ce nt imet er.
Being abl e t o wo rk in any envi ronment is
critica l, even freezi ng col d conditions. By
insulating the st orag e d rive inside a heating
blanket, we are ab le to boot th e computer
without risk to the drive or it's data in
environment s as cold as -4°F.
Sunlight Readable Display.
Discrete Graphics.
Ultrafast 4G LTE.
The 5400 sem i-rugged laptop offers an
advanced 800 N ITs O uadraClear™ d isplay. Our
O uadraClear solution combines p ropriet ary
techno logies fo r both screen b rightn ess and
ant i-reflect ivity t o reduce th e sunl ight's
reflectivity and providing an effective contrast
ratio seven times better than other disp lays.
The 5400 semi-rugged laptop featu res a 14"
widescree n d isplay. Config ure your 5400 with
the nVIDIA GeForce GT 730M d iscrete
graphics featu ring 1GB of ded icated memory and
get faster speeds (frames per second) with
incredible responsiveness.
W it h both 4G LTE and W iFi access
ava ilable, you can be con nected 24/7
wherever you are, allowing you t o improve
productivity. Desig ned for next generat ion
wirel ess tech no logy, you can co nnect
wirelessly for mission critica l information
at amazing speeds.
Learn more at Getac.com
Ruggedne~
Sem~Rugged
Security
MIL-STD 810G certified (vibration,
temperature, shock, altitude and humidity)
IP5X certified
3 foot drop - 6 faces
Covered ports
Operating System
Genuine Windows 7 Professional
Communications
CPU
Intel Core™ i5-3320M 2.6GHz processor
with Turbo Boost Technology up to 3.3GHz
3MB L3 Intel Smart Cache
Intel Core™ i3-3120M 2.5GHz processor
3MB L3 Intel Smart Cache
Memory
4GB DDR3 expandable to 8GB*
Storage
SATA 500GB HDD**
Optional SATA 128GB or 256GB SSD**
Power
VGA Controller
Intel® HD Graphics 4000
Optional nVIDIA GeForce GT 730M
with 1GB VRAM
Dimensions and
Weight
Temperature
Display
14" HD widescreen (1366 x 768) TFT LCD
Optional 800 NITs sunlight readab le
LED touchscreen display with multi-touch
technology
I/O Interfaces
Keyboard
Water-resistant mechanical
membrane keyboard
Optional water-resistant LED backlit
membrane keyboard
Speaker
Internal stereo
Webcam
Optional Integrated 3MP camera
Media Bay
Options
Expansion Slot
Options
Memory Card Reader
Intel VPro™ Technology (with is processor)
Smart Card Reader
Fingerprint scanner
TPM 1.2
Cable lock slot
Optional contactless smart card reader /
RFID (occupies one smart card reader slot)
Super multi DVD
PCMCIA Type II x 1 + ExpressCard /
54 x 1 slot
Warranty
Built-in microphone x 1
10/100/1000 base-T Ethernet
WLAN 802.11 a/b/g/n - Intel® Centrino
Advanced-N 6235
Bluetooth® (v4.0 class 1)
Optional SiRFstarlVTM GPS
Optional 3G: Gobi™
Optional 4G LTE: Verizon and AT&T
AC adapter (90W, 100-240V; SO/60Hz)
9 cells Li-Ion smart battery (8700mAh)
13.7" x 10.15" x 1.93"
(348 x 258 x 49.2 mm)
6.4 Ibs (2.9 kg)t
Operating temp: 32°F to 140°F (O°C to 60°C)
Optional low temperature: _4°F to 140°F
Storage temp: -40°F to 160°F (-40°C to 71 °C)
Humidity: 95% RH, non-condensing
DC in x 1
USB 3.0 x 3
USB 2.0/eSATA Combo x 1
Docking port x 1
Serial port (RS-232) x 1
Network (RJ-45) x 1
Optional Modem (RJ11) x 1
External VGA x 1
IEEE 1394a x 1
Audio output (Mini-jack) x 1
Optional RF antenna pass-through for
GPSIWWAN
3 Year limited warranty standard'
Multi-memory card reader
Standard and optional features vary depending on purchased configuration. Specifications subject to change without notice.
1) Passmark Performance Test v7.0 CPU Mark using S400 rugged laptop configured with Intel Core is-3320M vs S400 configured Core is-S20M .
• Computers configured with a 32-bit operating system can address up to 3GB of system memory. Only computers configured with a 64-bit operating system can address 4 GB or more of system
memory.
•• For storage, 1GB = 1 billion bytes; actual formatted capacity less.
t Weight varies by co nfigu ration and manufacturing process.
:t For warranty terms and conditions visit www.getac.com
Copyright 2013, Getac, All Rights Reserved. Getac and the Getac logo are either registered trademarks or trademarks of Getac Technology Corporation in the United States and/or other countries.
Microsoft and Windows are registered trademarks of Microsoft Corporation in the United States and in other countries. All other trademarks are the property of their respective owners.
V1M11Y13
ZONES
GETAC S400 SEMI RUGGED LAPTOP SWM144
LIND VEHICLE ADAPTER S-1232VDC
SUBTOTAL
SAFARIMICRO
$
$
$
$
175.99 $
2,794.67 $
$
$
$
$
$
$
8,384.01
2,618.68
2,334.37
131.38
2,465.75
QUANTITY
Laptop and adapter
3
4
SUBTOTAL
5
6
7
8
11,178.68
13,973.35
16,768.02
19,562.69
22,357.36
HP Officject 100 Mobile Printer CN551A
$
$
$
$
$
$
19,726.00
$
233.25
$
$
$
$
699.75
933.00
7,397.25
9,863.00
12,328.75
14,794.50
17,260.25
QUANTITY
3
4
5
6
$
$
$
$
Printer procured previously was HP H470WBT, but vendors say this is obsolete.
1,166.25
1,399.50
HOWARD
CORE IT
$
$
$
2,473.22
148.36
2,621.58
$
$
$
$
$
$
$
7,864.74
10,486.32
13,107.90
15,729.48
18,351.06
20,972.64
$
$
$
$
$
CF MOTIONS
$
SCW
$
$
1,993.00
234.00
2,227.00
$
$
$
2,300.33
129.25
2,429.58
$
$
$
$
$
$
7,599.00 $
10,132.00 $
12,665.00 $
15,198.00 $
17,731.00 $
20,264.00 $
6,681.00
8,908.00
11,135.00
13,362.00
15,589.00
17,816.00
$
$
$
$
$
$
7,288.74
9,718.32
12,147.90
14,577.48
17,007.06
19,436.64
245.11
$
220.00
$
224.45
735.33
980.44
1,225.55
1,470.66
$
$
$
$
660.00
880.00
1,100.00
1,320.00
$
$
$
$
673.35
897.80
1,122.25
1,346.70
$
$
2,391.00
142.00
2,533.00
$
$
$
$
CITY OF GREEN COVE SPRINGS, FLORIDA
STAFF REPORT
FOR MEETING OF JUNE 17,2014
SUBJECT:
Renewal of a Professional Services Agreement between the City of Green
Cove Springs and Dr. Townsend & Associates, P.A. of St. Augustine, Florida.
BACKGROUND: This is the 2nd renewal of a Professional Services Agreement with Dr.
Townsend & Associates. Dr. Townsend & Associates will continue to provide psychological
pre-hire recruit evaluation services effective retroactive to June 1,20.14 through May 31, 20.15 at
a rate of $225.0.0. per evaluation, with no minimum/maximum evaluation limit per Agreement
period. This. Agreement may be cancelled by either party. with 60. days written.notice.
RECOMMENDATION:
Staff recommends the approval of the 2 nd Renewal of the
Professional Services Agreement between Dr. Townsend & Associates, P.A. of St. Augustine,
Florida and the Green Cove Springs Police Department for the period retroactive to June 1,20.14
through May 31, 20. 15 and authorization for the Chief of Police to execute said Agreement.
MOTION:
To approve the 2nd Renewal of the Professional Services Agreement between
Dr. Townsend & Associates, P.A. of St. Augustine, Florida and the Green
Cove Springs Police Department for the period retroactive to June 1, 2014
through May 31, 2015 and authorization for the Chief of Police to execute
said Agreement.
SUBMITTED BY:
APPROVED BY:
DR. TOWNSEND & ASSOCIATES, P.A.
June 3,2014
Chief Robert Musco
City of Green Cove Spring Police Department
1001 Idlewild Avenue
Green Cove Springs, FL 32043
Dear Chief Musco,
Please find attached the renewal contract for our evaluation services effective
June 1,2014. We thank: you for the opportunity to continue to provide psychological prehire recruit evaluations for your agency. As per my message today, in order to meet new
law enforcement evaluation standards we are now offering the Inwald Personality
Inventory -2 (IPI-2) in addition to the PAl Law Enforcement, Corrections and Public
Safety Selection Report.
Should you have any questions regarding the additional recommended
psychological assessment, IPI-2, please feel free to contact Dr. Townsend at (904) 7972705. We look forward to continuing to serve the Green Cove Springs Police
Department.
Sincerely,
Elinor Hubbard
Practice Manager
9 ST. JOHNS MEDICAL PARK DRIVE, ST. AUGUSTINE, FL 32086 (904)797-2705
6910 OLD WOLF BAY ROAD, PALATKA, FL 32177 (386)328-4955
DR. TOWNSEND & ASSOCIATES, P.A.
AGREEMENT:
This Agreement is made ru;Id entered into this 1st day of June, 2014 between Dr. Townsend &
Associates, P .A., hereinafter referred to as Associates and the Green Cove Springs Police
Department, hereinafter referred to as Department.
On behalf of the Department, Associates will provide new recruit evaluations consisting of a
Personality Assessment Inventory - Law Enforcement, Corrections and Public Safety Selection
Report (P AI), the Inwald Personality Inventory - 2 (lPI-2) and a face-to-face evaluative session.
A written report will be provided within 3 business days of the scheduled evaluation.
COMPENSATION:
The service offered through this Agreement will be provided to the Department at a rate of
$225.00 per evaluation, with no minimum/maximum evaluation limit per Agreement period.
This Agreement shall remain in force for a period of one year from June 1, 2014 through May
31,2015. This contract may be canceled by either party with 60 days written notice.
By signing below, it is acknowledged that all parties agree to the above.
The above is agreed to by:
)
---------~f -hr· i)
Green Cove Springs Police Department
Vanessa Townsend, Psy.D.
Dr. Townsend & Associates, P.A.
Date
Date
ST. JOHNS MEDICAL PARK DRIVE, ST. AUGUSTINE, FL 32086 (904)797-2705
6910 OLD WOLF BAY ROAD, PALATKA, FL 32177 (386)3284955
CITY OF GREEN COVE SPRINGS, FLORIDA
STAFF REPORT
FOR MEETING OF JUNE 17, 2014
SUBJECT:
COUNCIL
DESIGNATION
OF
VOTING
DELEGATE
AND
TH
RESOLUTION INFORMATION FOR THE 88
ANNUAL FLORIDA
LEAGUE OF CITIES CONFERENCE IN ORLANDO, FLORIDA ON
AUGUST 14-16,2014
BACKGROUND: The attached information from the Florida League of Cities concerns
selection of the City's delegate for voting on issues / items discussed at the 88 th Annual
Conference sessions in Hollywood, Florida on August 14-16,2014. In addition, I have provided
information regarding procedures to submit proposed Resolutions for consideration at the 88 th
Annual Conference.
In the past, the City Council has designated the Mayor as its voting delegate representing the
City. Should the Mayor be unable to attend, then another Council Member would be designated
as the City's representative at the Annual Conference.
I have attached Resolution Nos. R-13-2013 and R-14-2014 for the Florida League of Cities'
consideration at the Annual Conference in2014.
FISCAL IMPACT / FUNDING SOURCE:
No Impact.
Staff recommends selection of a member of the City Council as the
RECOMMENDATION:
City's Voting Delegate for the Florida League of Cities' 88 th Annual Conference in Hollywood,
Florida on August 14-16, 2014. Staff further recommends direction from the Council regarding
submitting Resolutions for consideration by the Florida League at their Annual Conference.
I MOTION:
Subject To Council's Decision.
SUBMITTED BY:
APPROVED BY:
Page 1 of5
301 South Bronough Street · Suite 300 • P.O. Box 1757 • Tallahassee. FL 32302- 1757 • (850) 222-9684 • Fax (850) 222-3806 • wvvw.floridaleagueofcities.com
n#
TO:
Municipal Key Official
FROM:
MIChael Sittig, Execullve Director
DATE:
May 19,2014
SUBJECT:
88th Annual FLC Conference -"Cities take on Technology "
VOTING DELEGATE AND RESOLUTION INFORMATION
August 14-16, 2014 - Westin Diplomat, Hollywood
.
..
..
l
l
()
<:>
t ~V'v
As you know, the Florida League of Cities' Annual Conference will be held at the Westin
Diplomat, Hollywood, Florida on August 14-16. This year we are celebrating "Cities take on
Technology", which will provide valuable educational oPPOliunities to help Florida's municipal
officials serve their citizemy more effectively.
It is important that each municipality designate one official to be the voting delegate. Election of
League leadership and adoption of resolutions are undeliaken during the business meeting. One
official from each municipality will make decisions that detelmine the direction of the League. .
In accordance with the League 's by-laws, each municipality' s vote is determined by population,
and the League will use the Estimates of Population from the University of Florida for 2013.
Registration materials will be sent to each municipality in the month of June. Materials will also
be posted on-line. Call us if you need additional copies. The League adopts resolutions each year
to take positions on conunemorative, constitutional or federal issues. We have attached the
procedures your municipality should follow for proposing resolutions to the League membership .
A resolution is not needed to become a voting delegate. If you have questions regarding
resolutions, please call Allison Payne at the League at (850) 701-3602 or (800) 616-1513 ,
extension 3602. Proposed resolutions must be r eceived by the League no later than July 9,
2014.
If you have any questions on voting delegates, please call Gail Dennard at the League (850) 701 :'
3619 or (800) 616-1513, extension 3619. Voting delegate fo rms must be received by th e
League no later than August 11, 2014.
Attachments : Form Designating Voting Delegate
Procedures for Submitting Conference Resolution
President
First Vice President Lori
p.e. Wu, Counci lmember,
C. Mos eley, Mayor. Miramar
Pensacola
• Second Vice President Matthe w D . Surrency, Mayor, Hawthorne
Executive Director Michael S ittig • General Counsel Harry Morris on, Jr.
88th Annual Conference
Florida League of Cities, Inc.
August 14-16, 2014
Hollywood, Florida
It is important that each member municipality sending delegates to the Annual Conference of the
Florida League of Cities, designate one of their officials to cast their votes at the Annual
Business Session. League By-Laws requires that each municipality select one person to serve as
the municipalities voting delegate. Municipalities do not need to adopt a resolution to designate
a voting delegate.
Please fill out this form and return it to the League office so that y<?ur voting delegate may be
properly identified.
Designation of Voting Delegate
Name of Voting Delegate: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Title:
--------------------------------------------------------------
Municipality of: _____________________________________________________
AUTHORIZED BY:
Name
Title
Return this form to:
Gail Dennard
Florida League of Cities, Inc.
Post Office Box 1757
Tallahassee, FL 32302-1757
Fax to Gail Dennard at (850) 222-3806 or email gdennard@flcities.col11
Procedures for Submitting Resolutions
Florida League of Cities' 88th Annual Conference
Westin Diplomat
Hollywood, Florida
August 14-16,2014
In order to fairly systematize the method for presenting resolutions to the League
membership, the following procedures have been instituted:
(1)
(2)
(3)
(4)
(5)
(6)
Proposed resolutions must be submitted in writing, to be received in the League office
by July 9, 2014, to guarantee that they will be included in the packet of proposed
resolutions that will be submitted to the Resolutions Committee.
Proposed resolutions will be rewritten for proper form, duplicated by the League
office and distributed to members of the Resolutions Committee. (Whenever possible,
multiple resolutions on a similar issue will be rewritten to encompass the essential
subject matter in a single resolution with a listing of original proposers.)
Proposed resolutions may be submitted directly to the Resolutions Committee at the
conference; however, a favorable two-thirds vote of the committee will be necessary
to consider such resolutions.
Proposed resolutions may be submitted directly to the business session of the
conference without prior committee approval by a vote of two-thirds of the members
present. In addition, a favorable weighted vote of a majority of members present will
be required for adoption.
Proposed resolutions relating to state legislation will be referred to the appropriate
standing policy committee. Such proposals will not be considered by the Resolutions
Committee at the conference; however, all state legislative issues will be considered
by the standing policy councils and the Legislative Committee, prior to the
membership, at the annual Legislative Conference each fall. At that time, a state
Legislative Action Agenda will be adopted.
Proposed resolutions must address either federal issues, state constitutional issues,
matters directly relating to the conference, matters recognizing statewide or national
events or service by League officers. All other proposed resolutions will be referred
for adoption to either the Florida League of Cities Board of Directors or FLC
President.
Municipalities unable to formally adopt a resolution before the deadline may submit a letter
to the League office indicating their city is considering the adoption of a resolution, outlining
the subject thereof in as much detail as possible, and this letter will be forwarded to the
Resolutions Committee for consideration in anticipation of receipt ofthe formal resolution.
Important Dates
May 2014
Notice to Local and Regional League Presidents and Municipal Associations
regarding the Resolutions Committee
June 2014
Appointment of Resolutions Committee Members
July 9th
Deadline for Submitting Resolutions to the League office
August 14th
League Standing Council Meetings
Resolutions Committee Meeting
V oting Delegates Registration
August 16th
Immediately Following Breakfast - Pick Up Voting Delegate Credentials
Followed by Annual Business Session
RESOLUTION NO. R-13-2014
A RESOLUTION OF THE CITY OF GREEN COVE SPRINGS, FLORIDA
URGING THE FLORIDA LEGISLATURE TO SUPPORT AMENDMENT OF
STATE REGULATIONS FOR MOORING FIELDS AND ANCHORAGE OF
VESSELS ON WATERWAYS OUTSIDE OF MOORING FIELDS; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Green Cove Springs, Florida finds that the
unregulated anchorage of vessels within the corporate boundaries of the City poses threats to the
public safety and welfare related to the potential for discharge of materials detrimental to water
quality and personal health; and
WHEREAS, the City Council finds further that the unregulated anchorage of vessels within
the corporate boundaries of the City poses significant threats to protected flora and fauna located in
and on the water and on the bottomlands within the anchorage areas; and
WHEREAS, the City Council enjoys the authority to regulate vessels operating, moving and
anchoring in the waterways and bottomlands located within the corporate boundaries of the City and
to regulate the conduct of persons using said waterways and bottomlands in a manner consistent
with, and not in conflict with, State and Federal regulations.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GREEN COVE SPRINGS, FLORIDA THAT:
Section 1. That the City Council of Green Cove Springs, Florida hereby recommends the
Florida Legislature consider amending Chapter 327.60(3), Florida Statutes, "Florida Vessel Safety
Law" to allow local governments authority to regulate the anchoring of vessels outside of a mooring
field.
Section 2. Effective Date. This Resolution shall take effect immediately upon passage.
DONE AND RESOLVED BY THE CITY COUNCIL OF THE CITY OF GREEN
COVE SPRINGS, FLORIDA, IN REGULAR SESSION TillS 17TH DAY OF JUNE, 2014.
CITY OF GREEN COVE SPRINGS, FLORIDA
C. Felecia Hampshire, Mayor
ATTEST:
F. Lee Bentley, City Clerk
RESOLUTION NO. R-14-2014
-
A RESOLUTION OF THE CITY OF GREEN COVE SPRINGS, FLORIDA
URGING THE FLORIDA LEGISLATURE TO SUPPORT AMENDMENT OF
STATE REGULATIONS FOR ANNEXATION OF ENCLAVES; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Green Cove Springs, Florida fmds that enclaves
can create significant problems in planning, growth management, and service delivery; and
WHEREAS, the City Council recommends Chapter 171.046, Florida Statues, "Annexation
of enclaves", be amended as follows:
171.046
Annexation of enclaves.
-
(1)
The Legislature recognizes that enclaves can create significant problems in planning, growth
management, and service delivery, and therefore, declares that it is the policy of the state to eliminate
enclaves.
(2)
In order to expedite the annexation of enclaves of 10 acres or less, a municipality may annex enclaves that exist within its water and/or sewer utility service areas where it can be demonstrated
that water and/or sewer services are currently being provided to the enclave by the municipality.
f21ill In order to expedite the annexation of 10 acres or less into the most appropriate incorporated
jurisdiction, based upon existing or proposed service provision arrangements, a municipality may:
(a)
Annex an enclave by interlocal agreement with the county having jurisdiction of the
enclave; or
(b)
Annex an enclave with fewer than 25 registered voters by municipal ordinance when
the annexation is approved in a referendum by at least 60 percent of the registered voters who reside
in the enclave.
~ill
This section does not apply to undeveloped or unimproved real property.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GREEN COVE SPRINGS, FLORIDA THAT:
Section 1. That the City Council of Green Cove Springs, Florida hereby recommends the
Florida Legislature consider amending Section 171.046, Florida Statutes, "Annexation of enclaves,"
to allow local governments authority to annex enclaves of 10 acres or less provided the enclaves
exist within its water and/or sewer service areas where it can be demonstrated that water and/or
sewer services are currently being provided to the enclave by the municipality.
Resolution No. R-14-2014
Page 2 Of2
Section 2. Effective Date. This Resolution shall take effect immediately upon passage.
DONE AND RESOLVED BY THE CITY COUNCIL OF THE CITY OF GREEN
COVE SPRINGS, FLORIDA, IN REGULAR SESSION THIS 17TH DAY OF JUNE, 2014.
CITY OF GREEN COVE SPRINGS, FLORIDA
C. Felecia Hampshire, Mayor
ATTEST:
F. Lee Bentley, City Clerk
Statutes & Constitution :View Statutes: Online Sunshine
http://www.leg.state.fl.us/statutes/index.cfm?mode=View Stat...
Select Year:
2013
C'G~
The 2013 Florida Statutes
Title XII
MUNICIPAI::ITIES
Chapter 171
View Entire Chapter
LOCAL GOVERNMENT BOUNDARIES
171.046
Annexation of enclaves.The Legislature recognizes that enclaves can create significant problems in planning, growth management, and service delivery, and therefore
declares that it is the policy of the state to eliminate enclaves.
(2) In order to expedite the annexation of enclaves of 10 acres or less into the most appropriate incorporated jurisdiction, based upon existing or
proposed service provision arrangements, a municipality may:
(a) Annex an enclave by interlocal agreement with the county having jurisdiction of the enclave; or
(b) Annex an enclave with fewer than 25 registered voters by municipal ordinance when the annexation is approved in a referendum by at least 60
percent of the registered voters who reside in the enclave.
(1)
(3) This section does not apply to undeveloped or unimproved real property.
Hist ory.-s. 18, ch. 93·206.
Copyright <tl 1995·2014 The Florida Legislature· Privacy Statement· Contact Us
6/12/20142:53 PM
CITY OF GREEN COVE SPRINGS, FLORIDA
STAFF REPORT
FOR MEETING OF JUNE 17,2014
SUBJECT:
COUNCIL APPOINTMENTS OF MEMBER(S) TO THE FLORIDA
LEAGUE OF CITIES LEGISLATIVE POLICY COMMITTEES
BACKGROUND: The attached information from the Florida League of Cities concerns
selection of members for the Florida League of Cities Legislative Policy Committees.
The League is requesting that each city be represented on one or more of the League's
Legislative Policy Committees. Due to potential Sunshine Law issues, only one elected official
per city can be represented on each committee, but a city could have both an elected and nonelected city official on each of the five (5) committees. Sign-up is due by August 16,2014 and
will be handled by the City Clerk's office. Appointments will be confirmed by August 22,2014.
FISCAL IMPACT / FUNDING SOURCE:
No Impact.
RECOMMENDATION:
Staff requests appointments ofmember(s) to the Florida League of
Cities Legislative Policy Committees.
I
MOTION:
Subject To Council's Decision.
APPROVED BY:
SUBMITTED BY:
Page 1 of1
Florida League of Cities Membership
From:
C. Scott Dudley, Legislative Director
Legislative Affairs
Date:
June 9,2014
Re:
FLC Legislative Policy Development Process
The Florida League of Cities is pleased to announce the start of the League's
legislative policy process for 2014 - 2015. The policy committees develop the
League's legislative priorities and help League staff understand the real world
implications of proposed legislation. In an effort to get more cities involved, the
League is requesting that each city be represented on one or more of the League's
Legislative policy committees.
Due to potential Sunshine Law issues, only one elected official per city can be
represented on each committee, but a city could have both an elected and nonelected city official on each of the five committees. Please complete the online
sign-up form by August 16, 2014 by clicking here. Sign-up forms can also
be submitted to Holly McPhail via mail, fax or email.
League policy committee appointments will be confirmed by August 22, 2014.
Policy committee members are expected to attend the following meetings: (please
note that the League is unable to reimburse travel costs)
Legislative Policy Committee Meeting Dates:
• September 12, 2014 - Hyatt Regency Orlando
• October 10, 2014 - Hilton Orlando
• November 13, 2014 - Hyatt Regency Orlando International Airport
Below is a listing of the five League policy committees and the issues that fall
within the purview of those committees. Should you have any questions or require
additional information, please contact Holly McPhail at the LeagLie at (850) 2229684 or bye-mail at hmcphail@flcities.com.
We look forward to your city's involvement developing the League's legislative
agenda for the 2015 Legislative Session.
301 South Bronaugh Street + Post Office Box 1757 + Tallahassee, FL 32302-1757
Telephone (850) 222-9684 + Suncom 278-5331 + Fax (850) 222-3806 + Website:www.flcities.com
2014 -2015 FLC Legislative Committees
Energy, Environmental & Natural
Resources (Ryan Matthews)
• coastal management
• energy
• environmental and wetlands
permitting
• general utilities
• hazardous and toxic wastes
• recycling
• solid waste collection and disposal
• stormwater
• wastewater treatment and reuse
• water management
• water quality and quantity
Finance, Taxation & Personnel
(Amber Hughes)
• general finance & tax issues
• home rule revenues
• infrastructure funding
• insurance
• local option revenues
• pension issues
• personnel and collective bargaining
issues
• revenue sharing
• tax and budget reform
• telecommunications
• workers' compensation
Growth Management & Economic
Affairs (David Cruz)
• community redevelopment
• economic development
• growth management and land use
planning issues
• annexation
• eminent domain
• tort liability
• property rights
• ethics/elections
Transportation & Intergovernmental
Relations (Megan Sirjane-Samp/es)
• affordable housing/foreclosures
• billboards
• charter counties
• charter schools
• gaming
• rights-of-way
• sunshine law
• transportation and highway safety
Urban Administration
(Casey Cook)
• building & fire safety codes
• building codes and construction
• code enforcement
• emergency management
• homeland security
• public meetings
• public property management
• public records
• public safety
• purchasing
• special districts
2014-2015 Legislative Committee Sign-Up Form
Due: August 16, 2014
Complete online or return this form to the attention of Holly McPhail
P.o. Box 1757, Tallahassee, FL 32302; fax: (850) 222-3806; email: hmcphail@f1cities.com
CityjTown/Village of:
_ _ _ _ _ _ _ _ Title:
Name:
Address/Zip Code:
Phone:
- - - - - - - - - - Fax:
E-mail:
Please rank 1 - 5
(1 being your first choice, and 5 being your last choice)
Energy, Environmental & Natural Resources
Finance, Taxation & Personnel
Growth Management & Economic Affairs
Transportation & Intergovernmental Relations
Urban Administration
City of Green Cove Springs Mail - Fwd: FLC Legislative Policy Dev...
https://mail.google.com/maiVulOl?ui=2&ik=248639d 177&view=pt&s ...
Julie Clevinger <jclevinger@greencovesprings.com>
Fwd: FLC Legislative Policy Development Process
Lee Bentley <Ibentley@greencovesprings.com>
To: Julie Clevinger <jcievinger@greencovesprings.com>
Tue, Jun 10,2014 at 9:55 AM
I don't know if she wants this added or seperate.
I will have to Draft a Staff Report for this based on the info in attachment from FLC.
---- --- Forwarded message --- ---From : "Danielle Judd" <djudd@greencovesprings.com>
Date: Jun 9, 2014 3:42 PM
Subject: Fwd: FLC Legislative Policy Development Process
To : "Lee Bentley" <Ibentley@greencovesprings .com >
Cc:
Lee
Pis put this on the June 17th agenda, thanks
d
------- Forwarded message -------From: Scott Dudley <SDudley@flcities.com>
Date: Mon, Jun 9, 2014 at 12:44 PM
Subject: FLC Legislative Policy Development Process
To : Scott Dudley <SDudley@flcities .com>
Cc: Holly McPhail <HMcPhail@flcities.com>
FLC Membership:
The Florida League of Cities is pleased to announce the start of the League's legislative policy process for 2014 - 2015. The policy committees
develop the League's legislative priorities and help League staff understand the real world implications of proposed legislation. In an effort to
get more cities involved, the League is requesting that each city be represented on one or more of the League's Legislative policy
committees.
Due to potential Sunshine Law issues, only one elected official per city can be represented on each committee, but a city could have both an
elected and non-elected city official on each of the five committees. Please complete the online sign-up form by August 16, 2014 by
clicking here. Sign-up forms (see attached) can also be submitted to Holly McPhail via mail, fax or email.
League policy committee appOintments will be confirmed by August 22, 2014. Policy committee members are expected to attend the following
meetings: (please note that the League is unable to reimburse travel costs)
Legislative Policy Committee Meeting Dates:
September 12, 2014 - Hyatt Regency Orlando
October 10, 2014 - Hilton Orlando
November 13, 2014 - Hyatt Regency Orlando International Airport
Attached is a listing of the five League policy committees and the issues that fall within the purview of those committees. Should you have any
questions or require additional information, please contact Holly McPhail at the League at (850) 222-9684 or bye-mail at
hmcphail@flcities.com .
lof2
6110/201410 :13 AM
City of Green Cove Springs Mail - Fwd: FLC Legislative Policy Dev...
https://maiLgoogle.com/mail/U/O/?ui=2&ik=248639dl77& view=pt&s ...
We look forward to your city's involvement developing the League's legislative agenda for the 2015 Legislative Session.
c. Scott Dudley
Legislative Director
Flori da League of Cities
Office: 850-70 I -3656
Cell: 850-570-7296
Fax: 850-222-3806
Web: www.jloridaleagueofcities.com
p i: NSla ~
REFORM.
~
Danielle J. Judd, City Manager
City of Green Cove Springs
321 Walnut Street
Green Cove Springs, FL 32043
Phone: 904297-7500 Ext 3312
Fax: 904284-8118
djudd@greencovesprings.com
www.greencovesprings.com
2 attachments
Vj
2014-2015 Policy Committee Sign up Memo.pdf
160K
Vj
2014-2015 Policy Committee Sign up Form.pdf
v- 193K
20f2
6110/201410:13 AM
(904) 297-7500
321 'Wa{nut Street
'FtVI; (904}284-4849
']1])<]):
(904) 284-4849
green Cove Spri:Tl{jS, pforUfa 32043
www.greencovespri1llJs.com
MEMORANDUM
TO:
DANIELLE J. JUDD, CITY MANAGER
FROM:
JANIS K. FLEET, AICP, DEVELOPMENT SERVICES DIRECTOR
DATE:
JUNE 10, 2014
SUBJECT:
MONTHLY REPORT FOR MAY, 2014
PLANNING
Mike Null and I met with the FDOT staff and their consultants working on the planning of the
Palmetto/MLK Trail. The grant for this trail was submitted to the North Florida TPO and will be funded by
FDOT. The design of the trail will minimize any utility pole relocation.
The landscaping of the medians on U.s. 17 between S.R. 16 East and S.R. 16 West began in May. A preconstruction meeting between the contractor, FDOT, and City staff was held on May 11th. The City
extended water and electric lines to the medians and FDOT funded the landscaping.
A meeting was held with the Travers Road/Gator Bay Road/Governors Creek Drive residents to discuss
the benefits of annexation.
Approximately 60 residents attended the meeting.
A PowerPoint
presentation of the benefits of annexation was presented. The presentation, along with other
information related to annexation is posted on the City's website, under a tab entitled "Annexation" on
the Development Services Department webpage. Discussions are also continuing with the property
owners of the large parcels targeted for annexation.
The Department processed a lot split for Green Cove Springs Properties, LLC for two lots on the block
bounded by Walburg, Magnolia, Bayard, and st. Johns Avenue. A Business Tax License was processed
for the Trammel Bowles Company for a flea market at the Old Badcock Building.
Revenues for planning related fees for May were $2,021.50. The projected planning related fees for Fiscal
Year 2014 are ahead of budget. Through May 31 th, planning related fees were $12,531.61. The
projected revenue for Fiscal Year 2014 was $10,000. The increase in planning related fees is an indicator
of the improvement in the economy.
BUILDING
The total number of building permits issued in May dropped slightly from April, from 34 permits issued in
April to 31 permits in May. The revenues from the building permit revenues decreased from April to May,
due to the type of permits issued. In May, a Certificate of Occupancy was issued for 1 dwelling unit in
Magnolia Point. Revenues for building related fees for May were $7,653.
2014 PERMIT SUMMARY
NEW HOUSES
MAY
MAGNOLIA POINT:
2
MAGNOLIA WEST:
1
CORE CITY:
0
CONDOS:
0
COMMERCIAL ACTIVITY
MAY
BUILDING (NEW)
2
OTHER PERMIT ACTIVITY
MAY
ADDITION - COMMERCIAL
0
ADDITION - RESIDENTIAL
0
REMODEL - COMMERCIAL
1
REMODEL - RESIDENTIAL
1
SCREEN ROOMS:
1
SHIP PROGRAM:
1
SIGNS:
0
POOLS:
0
RE-ROOFING:
7
GARAGE/SHED:
1
OTHER PERMITS:
14
TOTAL PERMITS ISSUED
31
Perm it Activity
Yearly Comparison
_
2014 Permits
-
2012 Permits
_ 2013 Permits
80
70
+-----------------------------------------------~~~-----------
60
+-------------~----_T------------~~----~~~~--_;~~~-----
50
+-~~---;~----------~~--~~+-----~~~----------~---*-----
40
~----~~~--------~~--~~----------------~--~
30
+-----------------------~~~~~--------------------------~~~
20
+----------------------------------------------------------------
10
+----------------------------------------------------------------
~
Q)
.c
E
:J
Z
o +---~----~----~--~----~----~----~--~----~----~--~----~
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
06/09/1415:07
bp611_pg.php/Job No: 36042
CITY OF GREEN COVE SPRINGS
Page 4 of5
USER: JFLEET
Permits Issued Recap
From:05/01/14 To: 05/31/141 All Permit Types 1 All Subdivisions 1All Valuation Codes
CELEO
COMM
CPLMF
CPLRV
INSPT
LDR
PSRA
PSREV
SRCHG
COMAD
COMEL
CELAC
CELEA
CELEC
CELNA
CELNO
ELLIN
ELMTR
INSPT
SRCHG
COMEL
COMNW
COMM
CPLRE
CPLRV
INSPT
LDR
PSRA
PSREV
SRCHG
COMNW
LDR
LDR
LDR
MERES
INSPT
RELAC
RELSF
RESPR
RMECO
RMEN
SRCHG
MERES
MISC
ELNEW
MISC
RESAD
INSPT
LDR
RALRM
RESPR
SRCHG
RESAD
RESEL
INSPT
Description
COMMERCIAL RENOVjADDITION
COM EL EXIST OUTLETS
COMMERICAL NEWjREN
COM PLUMBING MIN FEE
COM PLAN REVIEW
INSPECTIONS
LDR COMPLIANCE
PUB SAFETY REV <500K
PUBLIC SAFETY REVIEW
FL SURCHARGE
TOTALS
ELECTRICAL COMMERCIAL
COM EL AC DEV >30AMP
COM EL EXIST AMPS
COM EL CIRCUIT>30AMP
COM EL NEW CON AMP
COM NEW OUTLETS
EL LINE EXTENSION
EL METER
INSPECTIONS
FL SURCHARGE
TOTALS
COMMERCIAL-NEW CONST.
COMMERICAL NEWjREN
COM PLAN REVISION
COM PLAN REVIEW
INSPECTIONS
LDR COMPLIANCE
PUB SAFETY REV <500K
PUBLIC SAFETY REVIEW
FL SURCHARGE
TOTALS
LDR COMPLIANCE
LDR COMPLIANCE
TOTALS
MECHANICAL - RESIDENTIAL
INSPECTIONS
RES EL AjC & HEAT UN
RES EL SUB FEEDS
RES PLAN REVIEW
RES MECH CHG OUT
RES MECH NEW
FL SURCHARGE
TOTALS
MISCELLANEOUS
EL NEW SERVICE
TOTALS
RESIDENTIAL ADDITION
INSPECTIONS
LDR COMPLIANCE
RES ALT/REMODEL
RES PLAN REVIEW
FL SURCHARGE
TOTALS
ELECTRIC RESIDENTIAL
INSPECTIONS
Use
Tax
Va luation
Fees
2
141.00
96,897.00
0.00
16,701.00
22.00
1. 00
2.00
89,000.00
1,782.40
185,897.00
56.40
1,272.00
35.00
100.00
770.00
25.00
100.00
50.00
57.19
2,465.59
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
3
2.00
300.00
5 . 00
400.00
56.00
1. 00
2.00
5.00
450.00
0.00
50.00
120.00
125.00
70.00
22.40
5,144 . 28
263.24
175.00
13.92
5,983.84
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2
135,160.00
1. 00
135,160.00
6.00
2.00
3.00
0.00
2,092.00
135,160.00
1,632.00
50.00
250.00
210.00
50.00
150.00
50.00
62.78
2,454.78
0.00
0.00
0.00
0.00
0.00
0 . 00
0.00
0.00
0.00
1
1. 00
0.00
25.00
25.00
0.00
0.00
4
5.00
2.00
30.00
3.00
12.00
1. 50
430.00
0.00
175.00
30.00
35.00
105.00
150.00
35.00
20.00
550.00
0.00
0 . 00
0.00
0.00
0.00
0.00
0.00
0.00
1
1. 00
0.00
85.00
85.00
0.00
0.00
2
5.00
1. 00
1,152.00
2.00
315.00
0.00
175.00
50.00
140.00
70.00
9.47
444.47
0.00
0.00
0.00
0.00
0.00
0.00
3.00
105.00
0.00
ELECTRIC DIVISION
CITY OF GREEN COVE SPRINGS
Significant Activities for the month of May 2014
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
57
1
13
1
2
4
0
0
2
1
4
0
2
2
2
2
1
1
Locate tickets marked
Emergency locate ticket marked
Repair streetlights
Repair nightlight
New meters installed
Temporary meters installed
Surge suppressors installed at customers request
Set Pole
Pulled poles
Meter check for accuracy
Cut service at pole
Booted meter
Reconnect meter/pole after non pay customer paid bill
Reconnect Service
Remove temporary meter
Changed out non-working meter
Voltage check
Alarm at Chapman Substation
In addition to the activities listed above, the Electric Division also:
•
•
•
•
•
•
•
•
•
•
•
•
•
Weekly substation inspections and maintenance.
Monthly safety meeting at 1289 Harbor Rd. given by Training and Safety Specialist,
Doug Fowler.
Inspect applicant's home to verify customer applications for the energy efficiency
rebates.
Trim limbs and vines from power lines.
Verification of electric services at potential homes and businesses.
Cleaned up transformer storage pad in the Electric Department's yard.
Changed out 100 KVA padmount transformer at 3611 Barton Creek Cir.
Turned on services at 905 N. Pine Ave. after hours on 511114. Turned power on at 1149
Idlewild Ave, Lot #9, after hours on 5/6/14.
Assisted AT&T at the Racetrack Gas Station 512/14,9:30 p.m. - 9:30 a.m., 5/3114, by
holding the power pole during their work to splice the telephone cable.
Kyle Ciraldo drove to GA. for Lineman's School for the week of 5/5/14 - 5/9114.
Repaired fluctuating voltage problem at Reynolds Park Blvd. and S.R. 16 E.
Pulled a County mower out of the Chapman Substation right of way.
Memorial Day preparation. Made 1st attempt to hang the large American Flag at Spring
Park. 2 nd attempt to hang the Flag was successful. Repaired all the broken outlets
5122114 in Spring Park. Assisted Public Works with the Memorial Day set up. On
Memorial Day, made sure all the venders had power. The Electric Department's
Administrative Assistant shuttled visitors and performers around in a shuttle golf cart
throughout the Memorial Day Festival and the Electric Utility Director and his wife
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
volunteered in the Festival. Removed the large American Flag after the Festival was
over on the 2ih.
Disconnected service at 2995 Hwy. 17.
Reworked jumper wires behind the Harvey' s Department Store.
Removed the weatherhead, installed u-guard, and a handhole at 3260 C.R. 209 N.
Reworked secondaries at the transformer and tightened connections in the meter can at
413 Roberts Cir. to correct problems with flickering lights. Customer still had problems
so went back and replaced #2 triplex with 2/0.
Disconnected power for the electrician at 1065 Bulkhead Rd. for work to be done and
assisted the electrician. Reconnected the power when the work was completed.
Disconnected power again for the electrician after hours on 5/17114. Reconnected power
and set new 320 amp meter on 5119114.
Assisted AT&T to get phone line back up at the Chapman Substation/power cycle router
after hours 5117114. AT&T ticket #423507.
Took new Meter Reader around town for training.
Checked the connections and amperage at 3278 C.R. 209 N. All good.
Installed u-guard and underground secondary at 1279 Pleasant Point Rd. Installed uguard up pole.
Replaced blown fuse at the capacitor bank on S.R. 16 E. and Slow Tide Rd.
Set a 100 KVA transformer at 1029 Bunker Ave.
Removed phone lines off van at 417 Pine St. after hours 5126114.
Cut power off to trailer at 1614 Julia St. for safety reasons after a tree fell onto the trailer
after hours on 5/26114.
Installed primary cable at the Green Cove Dragway in the Reynolds Industrial Park off
of S.R. 16 E. Disconnected 100 amp meter at the weatherhead at the racetrack.
Removed old service and installed new service to the new pole.
The Police Department called Standby to go to 1149 Idlewild Ave. to help with a case of
2 customers stealing power. This is Case #2014-000787.
During the month of May, the Electric Division responded to the following outages:
05 /06114 - Between 12:58 p.m. - 2:30 p.m., restored power after customer hit lines while doing
yard work/clearing a fence. 8 customers were affected.
05/08114 - Between 7:05 a.m. -7:30 a.m. , replaced fuse blown by a bird at Hardee's. 10 customers
were affected.
05 /09114 - Between 4:00 p.m. - 6:30 p.m., removed dead pine tree on primary after dropping line
on S.R. 16A S. Power was restored to 5 customers.
05 / 10114 - Between 8:30 a.m. - 12:30 p.m., restored power to the Gustafson' s Dairy after a bird
burned up 2 switches on the pole.
05115/14 - Between 1:00 a.m. - 2: 50 a.m., replaced the blown lateral fuse at the National Gypsum
Company, 1767 Wildwood Rd. Could not find what caused the problem. 6 customers affected.
05123/14 - Between 9:00 p.m. - 11 :50 p.m., replaced bad 100 KVA transformer at 1650 Pebble
Beach Blvd. Opened reclosure. 6 customers were affected.
05124114 - Between 10:45 p.m. - 12:30 p.m., replaced burned up lateral switch and fuse at Green
St. and Bay St. 50 customers were affected.
05126/14 - Between 8:19 p.m. - 9:40 p.m., replaced blown fuse caused by a squirrel at 3761
Randall Rd.
Electric Utility Top Consumption Customers (kwh/meter) for May:
NAME
SERVICE ADDRESS
KWH
-
AMOUNT
Clay County Jail
St. Johns Landing
Kindred Health
Winn Dixie Store Inc.
Board of County Commissioners
Clay High School
Tamko Roofing Products
J. H. Harvey LLC #2360
Board of County Commissioners
National Gypsum Company
901 N. Orange Ave.
1408 N. Orange Ave.
801 Oak St.
3260 Hwy. 17
825 N. Orange Ave.
2025 S.R. 16 W.
914 Hall Park Rd.
1305 N. Orange Ave., Ste. 112
825 N. Orange Ave.
1767 Wildwood Rd.
285,600
214,630
198,000
182,800
156,800
136,600
131 ,360
128,400
113,920
112,960
$22,630.60
$18,912.44
$15,079.00
$14,807.80
$13,349 ~ 80
$11,973.60
$11,839.56
$ 9,717.57
$ 9,124.52
$ 8,937.96
EXECUTIVE SUMMARY
GREEN COVE SPRINGS POLICE DEPARTMENT
CHIEF ROBERT A. MUSCO r£)
During the month of May 2014, Officers of the Green Cove Springs Police Department handled
517 citizen's calls for police service. Overall, Officers responded to and handled 3,410 police
related service or enforcement calls, including traffic and self-initiated activity. As a result of
these activities, there were 21 arrests affected, 115 Uniform Traffic Citations, and 116 Traffic
Warnings issued. Additionally, Officers responded to 326 back-up calls, conducted 497 building
security checks, and provided 1,358 extra patrols throughout the City. Response times for calls
for service were as follows: Priority 1 = 03:00, Priority .2 = 01:07, Priority J = 4:0l.
Additionally, the Communications Section received and answered 202 telephone calls to our 911
emergency lines and 1,452 telephone calls to our standard telephone lines.
Officers continue to proactively address "Quality of Life" issues throughout the City by providing
quality police services for our community. Over the past month, your Police Officers addressed
the following issues in their continued efforts to provide security and safety for our community:
Sergeant Buchanan:
Traffic Selective: Performed traffic selective 4 times at 4 locations: 611 South Oakridge
Avenue, 1100 North Orange Avenue, Medinah Lane at Canyon Falls Drive and the 1700 block of
Colonial Drive; resulting in 4 Traffic Warnings being issued.
Pop Project: (1) I removed shelving from Lt. Asdot's old office in order to set them up in our
new equipment storage room. (2) 05-01-14 - I made preparations for a The Market in The
Park Meeting, setting up the Community Room. (3) 05/01/14 - I will now be responsible for
maintaining an up-to-date log of all department vehicle assignments. (4) 05-01-14 - I have
been given the responsibility of maintaining records for monthly Staff Reports and monthly
Equipment Inspection Forms. (5) 05-02-14 - Chief Musco assigned Lt. Asdot and me the task
of developing a City-Wide plan for activation of the Emergency Operations Center. This plan will
outline actions to be taken prior, during, and after a disaster, which would require activation of
the Emergency Operations Center. Once completed, the City will hold a table top exercise. (6)
05-09-14 - Officer Kennison and I spent the day transferring the last of the property from the
old Police Department to the new one. We transferred 4 truck and trailer loads of items. (7)
05-09-14 - I completed a spreadsheet which details vehicle assignments, vehicle identification
numbers, tag numbers, and mileage for all department vehicles, trailers and vessels. (8) 0510-14 - I completed a rough draft of the 2014 RiverFest Operations Plan. (9) 05-13-14 - I
attended the Augusta Savage Arts and Community Center Board Meeting as a Liaison from the
Police Department. They have a basketball tournament scheduled at the gymnasium for June
2]th through 29th which will be comprised of 10 to 12 teams to compete for trophies and prizes.
Problem Solving: (1) 05-02-14 - I received a complaint that during the school zone times at
Charles E. Bennett Elementary School, people who are dropping off kids at the school are
blocking the parking lot of 15 North Oakridge Avenue (Dad's Auto Shop). I sent this message
out in DMS and via the Supervisors Log and, on 05-05-14, Officer Robinson and I conducted a
traffic detail in the area. We curtailed the illegal parking and there were no issues at the
garage to report. (2) 05-05-14 - I forwarded a copy of the Spring Park Vizio Map to Connie
Wainright at Public Works. She has been requesting a copy of the map so Public Works can use
it as a template for project planning at the Park. There was a delay in getting the map to her
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due to the computer system being down in late April and then a compatibility problem with our
new computers at the police department.
Community Involvement: (1) 05-05-14 - I met with Pete McCabe at Clay High School to
discuss his participation in the pie eating contest at the Memorial Day RiverFest. (2) 05-05-14
- I met with John Ward from Clay County Emergency Management concerning the development
of a plan for activation of the Green Cove Spring Emergency Operations Center. This will be a
very detailed process that will require several meetings to develop. (3) 05-06-14 - I met with
Captain Jemenez, United States Army Regional Security Assessment Officer, who was assigned
a project to determine the security threat level of the Green Cove Springs area. We sat
together in the office for about 2 hours discussing available resources and probable responses
to various types of security threat related incidents. He did say that for such a small City, we
seemed to be well prepared for emergency situations. (4) 05-06-14 - I attended the City
Council Meeting in which the Police Officers from our agency were recognized for National
Police Week. The City Council singed and read a Proclamation and the support of the Council
and Community were evident. Special thanks, however, should go to the Law Enforcement
Officer Wives Organization because they are the ones who stepped up to make sure their
spouses were honored Police Week.
Other Significant Accomplishments: (1) To refresh myself with the National Incident
Management System and the Incident Command System, I took the IS 700.A and IS 100.B
online training courses. These are basic refresher courses which deal with the structure and
activation of the Emergency Operations Center in accordance with the guidelines set forth by
the National Incident Management System. Each course consisted of 3 hours' worth of online
class work followed by a 26 question test in which a grade of 80% or higher must be earned to
pass. (2) I completed a yearly evaluation for Officer Kennison. (3) 05-14-14 - I attended the
supervisor's meeting. (4) 05-17-14 - I attended the cookout for Police Memorial Week at the
Police Department. (5) 05-26-14 - I worked the RiverFest detail on Memorial Day in Spring
Park. Due to severe weather conditions and a tornado threat, the Park had to be evacuated in
the early afternoon. With advanced notice by Emergency Management OffiCials, we were able
to safely evacuate the attendees and make shelter locations available. In spite of the severe
thunderstorm, a large crowd showed back up for the fireworks. There was excellent
cooperation and communication by the different City departments present at the event and
overall it was a great success.
Officer Robinson:
Traffic Selective: Performed traffic selective 5 times at 2 locations: Walnut Street at West
Street and 15 South Oakridge Avenue; resulting in 17 Uniform Traffic Citations and 4 Traffic
Warnings being issued.
Pop Project: (1) I continue to monitor the area of Kirk Street in reference to reported
narcotic activity in the area. No drug activity observed during the time it was being monitored.
I was informed a black male subject (possibly Devon Proctor) fled from the police in a grey
Mitsubishi Gallant.
Problem Solving: (1) I conducted extra patrols in the school zones to combat speeding as
well as illegal parking at 15 S. Oakridge Avenue.
Community Involvement: (1) 5/12/2014 - I conducted a camp Cadet monthly board
meeting at the Orange Park Police Department.
Other Significant Accomplishments: (1) I acted in a supervisory position on May 25, 2014
in checking reports and supervising officers in Sergeant Buchanan's absence. (2) I continue to
conduct work with various law enforcement agencies in an effort to have continued
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participation and support for Camp Cadet to be held the week of June 15, 2014 at North Fork
Leadership Camp. (3) I am currently training Officer Padgett in Phase 1 of the Field Training
Program.
Officer Lazo:
Traffic Selective: Performed traffic selective 21 times at 13 locations: 400 Block of Ferris
Street, 15 South Oakridge Avenue, North West Street at Walnut Street, Bay Street at Ferris
Street, South Orange Avenue at Bay Street, North Orange Avenue at North Street, South
Magnolia Avenue at Spring Street, South Oakridge Avenue at Idlewild Avenue, 1600 Block of
South Orange Avenue, South Vermont Avenue at Idlewild Avenue, North Orange Avenue at
Governor Street and 1 South Oakridge Avenue; resulting in 16 Uniform Traffic Citations and 14
Traffic Warnings being issued.
Pop Project: Reported cracked water drain on southwest corner of Melrose Street at Idlewild
Avenue to Public Works and Florida Department of Transportation for repair.
Problem Solving: (1) During the month of May, I stepped up property checks on the security
watch list as well as businesses to ensure police presence and security in the community. (2)
During the month of May, I stepped up traffic assignments in our City's school zones to ensure
student safety and police presence in the area.
Community Involvement: (1) I attended the Police Department National Police Week
cookout which was held at the police department.
Other Significant: None reported.
Sergeant Hess:
Traffic Selective: Performed traffic selective 4 times at 2 different locations: Orange Avenue
at Grove Street and Ferris Street at Magnolia Avenue; resulting in 3 Uniform Traffic Citations
and 1 Traffic Warning being issued.
Pop Project: (1) Officer Lazo, Officer Graham, Sergeant Buchanan, and I removed hanging
wall cabinets from the old Police Department and transported them to the new Police
Department so they could be hung in storage areas for additional storage space. (2) While on
patrol, I observed a stop sign that was partially obscured by tree branches at the intersection of
St. Johns Avenue and Park Street. I had dispatch send a problem report to Public Works to
have the limbs trimmed. (3) I performed extra patrols in Spring Park due to the large
American Flag being hung on the West side of the park. (4) I performed extra patrols at the
old Courthouse and Jail due to the Memorial Flags on display.
Problem Solving: (1) Due to recent acts of vandalism at Vera Francis Hall Park, we have
been making sure that the restroom and perimeter park gates are locked during the evening
hours. This has helped considerably but there is still a lot of trash being left on the grounds at
the park and I have picked up several bags of trash during the course of the month that was
left in the parking lot area. (2) While locking the restrooms one evening at Vera Francis Hall
Park, I observed that someone had pulled all the paper towels from the dispenser and threw
them all over the bathroom floor and outside the restroom door on the sidewalk. I gathered all
the paper towels and disposed of them properly. (3) My team and I have been conducting
extra patrols in the Magnolia West Subdivision due to reported narcotic activity in the area of
Summit Oaks Drive and Crystal Cove Road. (4) I have been performing extra patrols at the
Military Museum located at 1 Bunker Avenue in reference to suspicious activity. We located 2
large aluminum aircraft skids that were moved from their location and stood up against the
perimeter fence. (5) Officer Kelso and I patrolled the St. Johns River in the Marine Unit during
the Memorial Day RiverFest. We made several traffic stops on boats and performed several
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safety inspections. (6) I have been performing extra business checks at businesses that are
open late in the City. We have had 2 armed robberies over the last few weeks and this extra
Police presence will help to deter any criminal activity. (7) Officer Graham and I spoke with a
juvenile and his father about problems they were having getting along. I advised them to
contact the Youth Crisis Center (VCC) for counseling, both agreed to attend counseling. The
father was provided all the contact information for the facility and their location. Both father
and son were greatly appreciative of our help and thanked us several times.
Community Involvement: (1) I attended the City Council Meeting in which the Police
Officers from our agency were recognized for National Police Week. The City Council singed
and read a Proclamation and the support of the Council and Community were evident. (2) I
attended the Business League meeting that was held in the Community Meeting Room at the
Police Department. (2) I gave a tour of the new Police Department to the members of the
Business League after our monthly meeting. (3) During the Memorial Day RiverFest, Officer
Kelso and I spoke with several children while we were docked at the City Pier. We allowed the
children to board the Marine Unit and we showed them the different equipment on the boat.
The children's parents were very appreciative that we took the time to speak to the kids and let
them look at the boat.
Other Significant Accomplishments: (1) I completed the April Executive Summary Report
for the Police Department. (2) Officer Graham and I set up the Community Meeting Room for
an annexation meeting. (3) Sgt. Buchanan, Officer Lazo, and I set up steel shelving in a
storage room to store additional equipment that was transported from the old Police
Department. (4) Sergeant Buchanan and I moved the Command Center from the old Police
Department to the new Police Department. (5) I attended the Supervisor meeting held in the
Chief's Conference Room at the Police Department. (6) Lt. Asdot, Sgt. Buchanan, and I spent
several hours making frames and installing donated mirrors in our physical fitness room at the
Police Department.
Officer Meares:
Traffic Selective: Performed traffic selective 2 times at 2 different locations: 1100 Block of
North Orange Avenue and the 400 Block of North Orange Avenue; resulting in 3 Traffic
Warnings being issued.
Pop Project: While conducting property checks at Green Cove Springs Junior High School after
dark, visibility was minimal due to lack of lighting. This information has been forwarded to the
Clay County School Board.
Problem Solving: I spoke with an area merchant about securing their property while on
display in front of their business on Orange Avenue. They were recently the victim of a theft as
the items are not secured.
Community Involvement: While working on Memorial Day, OS/26/14, I had the opportunity
to meet vendors and residents who attended the scheduled events.
Other Significant Accomplishments: (1) I have been making sure that the restroom and
perimeter park gates are locked at the City Parks during the evening hours. (2) I have been
performing property checks on the residences that are listed on our nightly "House Watch List".
(3) Officer Wilson and I helped with the setup of street barricades for the Memorial festivities
on 05-26-14.
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Sergeant Perry:
Traffic Selective: None reported due to injury.
Pop Project: None reported due to injury.
Problem Solving: None reported due to injury.
Community Involvement: None reported due to injury.
Other Significant Accomplishments: None reported due to injury.
Officer Wilson:
Traffic Selective: Performed traffic selective 11 times at 7 different locations: South Orange
Avenue at Oak Street, 1800 Block of Idlewild Avenue, 800 Block of Leonard C. Taylor Parkway,
North Orange Avenue at Governor Street, South Orange Avenue at Leonard C. Taylor Parkway,
15 South Oakridge Avenue and South Oakridge Avenue at Thomas Street; resulting in 40
Uniform Traffic Citations and 17 Traffic Warnings being issued.
Pop Project: While conducting a business property check, I noticed an inoperative light
fixture in the northeast side of the building at 1300 Idlewild Avenue. I left a note for the key
holder to have the lighting fixture repaired or replaced.
Problem Solving: (1) I was informed of drug activity at the intersection of Wall Street at
Palm Street. I patrolled the area for foot traffic with negative results and am continuing to
monitor the area in reference to the complaint. (2) I was informed of motorist traveling
westbound on Leonard C. Taylor Parkway running a red light approaching the intersection of
South Orange Avenue. I conducted a traffic assignment at the intersection of Leonard C. Taylor
Parkway at South Orange Avenue in the month of May with these results: (2) Citations and (4)
Warnings being issued.
Community Involvement: (1) Officer Meares and I helped with the setup of barricades for
the Memorial Day festivities on 05-26-14 around Spring Park. (2) Officer Checo and I helped
with the setup of barricades for the Market in the Park, held in Spring Park. (3) I spoke with 3
juveniles about safety awareness and not talking to strangers. I also took photos of them
playing with the lights and sirens on my patrol car.
Other Significant Accomplishments: (1) I have been the acting Officer in charge on our
shift for the month of May. I have continued communicating with the other Sergeants and the
Lieutenant of our progress and concerns from the citizens of Green Cove Springs. (2) I sent
out reminder emails to all of the citizens in the southwest area of Green Cove Springs about the
neighborhood watch meeting. The meeting is being held at the Police Department on Monday,
06-09-14 at 7:00 in the Community Meeting Room. I will also provide a tour for the citizens
who were unable to attend the grand opening ceremony of the Police faCility.
Officer Checo:
Traffic Selective: Performed traffic selective 5 times at 5 different locations: Governor Street
at North Orange Avenue, Oak Street at South Orange Avenue, 923 Leonard C. Taylor Parkway,
1300 Idlewild Avenue and Palmetto Avenue at Houston Street; resulting in 10 Uniform Traffic
Citations and 17 Traffic Warnings being issued.
Pop Project: I positioned my patrol car in a visible area at the 4-way intersection of Palmetto
Avenue and Houston Street in the efforts of reducing the amount of people running the stop
signs. Several traffic warnings were issued and I have also spotted motorcycle violations in the
area.
Problem Solving: (1) We have received several complaints about a high volume of foot
traffic in the area of the 1200 block of Forbes Street. We have also been notified that drug
deals are among some of the things taking place in the area. Officer Wilson and I have stepped
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up patrol in the area. (2) I have stepped up the efforts to conduct more field contacts
throughout the City in order to identify crime trends.
Community Involvement: (i) Officer Wilson and I have been in contact with the personnel
of Fire Station 20 in Green Cove Springs. We have been planning to set up a basketball game
with the local kids. Clay County Fire Rescue is looking into doing a barbeque for the kids while
we play basketball. A date is not determined yet but the planning is underway. (2) During a
call at the Highlands Apartment Complex, two young kids were curious as to what I was doing.
At the conclusion of the call, I went over to speak with the kids and gave them each a Junior
Police Badge. I have noticed that the Junior Badge is the most exciting gift the kids receive.
Other Significant Accomplishments: (i) I volunteered to work off duty at Smith Maritime
Marina. (2) I helped Officer Wilson change a flat tire on a vehicle at 1165 North Orange
Avenue. The driver of the vehicle did not know how to change the tire and so we assisted.
Sergeant Whiddon:
Traffic Selective: Worked traffic City-wide, resulting in 3 Uniform Traffic Citations and 3
Traffic Warnings being issued.
Pop Project: (i) We have received complaints about parents parking in "No Parking" zones
on streets near Charles E Bennett Elementary. Officer Kelso and I issued several warnings and
citations. The problem has subsided and we will continue to monitor the area. (2) We have
received complaints in reference to speeders on Oglebay Drive and drivers running the stop
sign at Oglebay Drive and Colonial Drive. I addressed the speeders and Officer Kelso addressed
the drivers running the stop sign. I did not observe any speed violations but Officer Kelso
issued several citations.
Problem Solving: (i) I conducted maintenance on the emergency generators and the
Command Center. (2) I assembled the patrol work schedule. (3) I attended the supervisor's
meeting. (4) I conducted vehicle, taser, and weapons inspections. (S) I reviewed numerous
offense, incident, and crash reports this month.
Community Involvement: In honor of my son. The "Wes Whiddon, Jr. Scholarship" awarded
seven (7) $1,042.00 college scholarships this month to local student/athletes. To date, over
$33,000.00 has been awarded to local student/athletes. The ceremony was held this year at
Middleburg High School during the annual middle school football jamboree.
Other Significant Accomplishments: While on routine patrol, I observed a disabled vehicle
on Orange Avenue at the intersection of Park Street. The elderly male driver was outside his
vehicle and close to passing traffic. I got the driver inside his vehicle and with the assistance of
Officers Kelso and Q'Daniel to block traffic, I pushed his vehicle to the safety of a side street. I
ensured the driver that help was on the way before clearing the call.
Officer Kelso:
Traffic Selective: Worked traffic enforcement City-Wide, resulting in 12 Uniform Traffic
Citations and 18 Traffic Warnings being issued.
Pop Project: While on patrol, I observed a palmetto branch at the intersection of Palmer
Street and North Magnolia Avenue obstructing the view of the stop sign. I sent a work order to
Public Works to have the branch trimmed.
Problem Solving: (i) I made contact with several store owners in reference to the recent
robberies. I advised them that they could call when closing late to have an Officer present if
needed. (2) I received several complaints of drug activity at certain residences in the City.
The information was passed on to Detective Guzman for further investigation. (3) The Police
Department continues to receive complaints of people parking in the "No Parking" zones during
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school hours and I conducted several traffic assignments throughout the month. I issued
several citations and warnings. {4} The Police Department also received complaints of people
speeding on Oglebay Drive. I conducted a traffic assignment and wrote several citations in the
area.
Community Involvement: {I} I went to Career Day at Ivy League Day Care and talked to
the children about strangers and safety while playing in the yard at their house. I also spoke
with the children about gun safety and what to do if they see a gun and an adult is not present.
The children had a chance to see the inside of the patrol car. I also showed the children how
we lift latent finger prints and the staff was very thankful for the Police Department's
involvement with the children. {2} I worked the Memorial Day RiverFest on the marine unit
keeping boaters safe and insuring everyone kept a safe distance from the barge during the
fireworks event. I conducted several traffic stops and performed safety checks on vessels to
insure they had all of the proper equipment in case of an emergency.
Other Significant: {I} I scheduled our quarterly neighborhood watch meeting for the month
of June at the Police Department in our new community Meeting Room. {2} I took the Police
boat to our Marine Technician to have a full service performed to ensure that the boat is ready
to be used at any given time.
Part time Officer O'Daniel:
Traffic Selective: Performed traffic selective 2 times at 2 locations: Idlewild Avenue and
Orange Avenue; resulting in 4 Traffic Warnings being issued.
Community Involvement: {I} I attended a Clay County Traffic Meeting at City Hall.
Other Significant Accomplishments: {I} Viewed 149 red light violations. {2} Put 8
evidence packets together for Traffic Court. {3} Directed traffic at Orange Avenue and Harbor
Road while Clay County Signal changed out the traffic control cabinet.
Part time Officer Faro:
Traffic Selective: I reviewed 530 Red Light violations.
Other Significant Accomplishments: {I} I attended Red Light Traffic Court. {2} I attended
Red Light Traffic Magistrate Hearing. {3} I performed preventive maintenance on eqUipment as
assigned. {4} I answered many questions and assisted citizens on Red Light violation
questions. {5} I assisted Patrol by filling in for shortages and busy call times. {6} I managed
scheduling for the Part lime Officers.
SIGNIFICANT OFFICER ACTlVITY D.E.A. TASK FORCE
Officer Graham:
{I} I have been continuing to assist Sergeant Hess' midnight shift by filling in for patrol until
shift shortages can be covered. {2} My group conducted a controlled purchase for 3 ounces of
powder cocaine in Duval County. {3} I assisted in moving several truckloads of items from the
old Police Department to the new Police Department. {4} I assisted Sergeant Hess in setting
up the new Community Meeting Room for the annexation meeting that was conducted on 0512-14. {5} I spoke with a juvenile and his father about problems they were having getting
along. I advised them to contact the Youth Crisis Center (VCC) for counseling, both agreed to
attend counseling. A few days later, I came in contact with the same juvenile and he advised
me that he and his father did attend counseling through YCC and he felt that the first session
did help and he was looking forward to continuing his counseling. {6} I have been assisting my
narcotics group with operations in Putnam County.
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SIGNIFICANT OFFICER ACTIVITY CLAY COUNTY DRUG TASK FORCE
Officer Guzman:
I had the following drug buys/investigations in the City limits:
(1) I had a controlled purchase of Crack Cocaine (0.2 grams), near Olive Street. (2) I worked
Patrol to fill in for shift shortages. (3) I conducted a "Knock and Talk" investigation on Clay
Street. (4) I met with 2 separate Confidential Informants in reference to completing photo lineups for previous cases made in the City. (5) I conducted a "Knock and Talk" investigation on
Buccaneer Street. (6) I conducted a "Knock and Talk" investigation at 1208 North Street. I
advised a resident of multiple allegations that crack cocaine is being sold from the property.
(7) I conducted 2 "Knock and Talk" investigations on Summit Oaks Drive in reference to
suspected drug activity. (8) I attempted a "Knock and Talk" investigation on Canyon Falls Drive
in reference to suspected drug activity. (9) I conducted traffic stops and made consensual
contacts in an unmarked vehicle (seized 1 gram of marijuana). (10) I attempted a "Knock and
Talk" investigation in the 1200 block of Forbes Street. (11) I served Confidential Informants
with subpoenas in reference to previous cases made in the City.
I made the following arrests/investigations outside of the City limits:
(1) I assisted the u.s. Marshal Service with arresting 2 subjects in Jacksonville. I had 3 drug
warrants on the subjects for selling crack cocaine in Green Cove Springs. (2) Acting on a Crime
Stoppers tip given to me by Detective Luedtke, my partner and I went to the EZ Stop Food
Store located at 1318 North Orange Avenue. In the store, we discovered 3 illegal gambling
machines. The machines were seized as eVidence, the owner of the store was arrested for
keeping a Gambling House and $33,239.00 U.S. cash was seized. (3) I attempted a "Knock
and Talk" investigation on Wager Road.
I assisted my partner with the following investigations/arrests outside of the City:
(1) Attempted "Knock and Talk" investigation on a home off of County Road 15-A.
I also did the following things this month:
(1) I assisted the Street Crimes Unit with a small warrant round-up, mainly in the Town of
Orange Park, in reference to a prescription fraud ring. (2) I assisted a Street Crimes Unit
detective with a "Knock and Talk" investigation on North Magnolia Avenue. The investigation
led to the arrest of 1 male for the cultivation of marijuana (two plants). (3) I assisted fellow
Task Force Officers with a controlled purchase of Crack Cocaine in Middleburg. (4) I assisted a
fellow Investigator with undercover operation at a pawn shop in the north end of the county.
(5) I attended an "Actionable Intelligence Meeting" with the Sheriff's Office. (6) I assisted
fellow Detectives with executing a search warrant on Foreman Circle in Middleburg. $1,365.00
cash was seized, along with cocaine and firearms. (7) I attended a deposition on a robbery
case which occurred in Orange Park. (8) I made contact with Lottery and Postal Inspectors in
reference to 2 separate cases. (9) I assisted fellow Detectives with controlled purchase of
crack cocaine in the Doctor's Inlet area of the county. (10) I assisted fellow Detectives with
"Knock and Talk" investigations. (11) I assisted fellow Detectives with a controlled purchase in
Middleburg. (12) I responded to a barricaded suspect call in the Town of Orange Park.
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SIGNIFICANT DETECTIVE ACTIVITY
Detective Acres:
Significant Cases and Arrests: (1) Case 2013-001857, awaiting findings by the Fire
Marshall to proceed with this case. (2) Case 2014-000501, case remains open pending final
Medical Examiner's Report (suicide). (3) 2014-000558, Armed Robbery at 1604 Idlewild
Avenue. Investigation is proceeding, may be linked to a second robbery that occurred at Price
Rite Liquors on OS/28/14 (2014-000778), and a third that occurred in Orange Park later in the
month. (4) I currently have 2 Supervisor Reviews I am working. These should be completed
soon. Detective Luedtke has been assisting in the completion of these and other cases since I
was called out of town due to a death in the family.
Significant Accomplishments: (1) Detective Luedtke and I attended the Detective's
Academy Course at the St. John's River Community College Law Enforcement Academy in St.
Augustine. (2) I worked the full day at the Memorial Day RiverFest on OS/26/14. (3) I have
been working to change our address on all our department forms and I believe I have them all
changed in the forms folder on the "F" Drive. (4) I added a second monitor to Officer Faro's
computer; this will make it easier to review and process the Red Light Violations. (5) Lt. Asdot
and I retrieved several mirrors that were donated to the department for our physical fitness
room from the former Sunstate Gym in the Magnolia Layne Shopping Center. (6) I installed
our Adobe Acrobat programs on the selected computer systems. (7) On OS/27/14, I received
news my Father had passed away. I would like to thank everyone at the Police Department
and with the City for the support my wife and I received during this time. It is greatly
appreciated.
Detective Luedtke:
Significant Cases and Arrests: None.
Significant Accomplishments: (1) I am in the process of completing a background
investigation for a new on-call Officer. (2) I am conducting a Supervisor review. (3) I assisted
Detective Acres with 2 supervisor reviews and was able to interview 1 of the 2 officers. (4) On
05/01/14 and OS/28/14, I have investigated 2 armed robberies that occurred at 2 separate
locations. Both robberies occurred during the night time hours. I have been conducting
canvasses of surrounding businesses and reviewing surveillance video in attempt to identify the
suspect. (5) I assisted in investigating possible child abduction in the area of Walnut Street
and Roberts Street. After conducting a neighborhood canvass, it was later learned that the
incident was only a misunderstanding. We identified the "suspect" who was able to dispel any
concerns we had. (6) I have conducted supplemental reports on the following cases:
2013001199, 2014000478, 2014000488, 2014000558, 2014000650, and 2014000778. (7) I
completed 2 college classes, College Algebra and American National Government. (8) I have
assisted with preparing for Camp Cadet in June. (9) I provided Officers with updated lists of
Probation, Sex Offenders and recent prison releases. (10) I sent INTELS to Officers to
continue to provide them with updated information. (11) I participated in the annual Memorial
Day RiverFest. (12) I attended the Police Appreciation Luncheon at the Police Department.
(13) I completed the monthly crime prevention tip for the City newsletter.
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SIGNIFICANT EVIDENCE CUSTODIAN ACTIVITY
Part-time Evidence Custodian Cunningham: (1) I processed 48 cases with items
requiring storage into the Green Cove Springs Police Department evidence/property room.
(2) I returned 2 items that were in the evidence/property room to the owners. (3) Five items
were processed and forwarded to the FDLE Crime Lab for analysis. (4) Four items were
returned by the Florida Department of Law Enforcement (FDLE) Crime Lab and re-entered into
the Green Cove Springs Police Department property room. (5) I identified, processed and
destroyed 122 items that were being held in the Green Cove Springs Police Department
(6) I assisted the State Attorney's Office with information and or
property room.
property/evidence for 3 separate cases. (7) I assisted the Clay County Sheriff's Office with an
inventory of drugs and weapons and prepared each for destruction. (8) I accompanied and
witnessed the destruction of drugs and weapons along with representatives of the Clay County
Sheriff's Office at the Gerdau Ameristeel Plant in Baldwin, Florida. (9) I monitored 9 volunteer
hours this month.
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Public Works
Monthly Executive Summary
May 2014
Street Department
During the month of May, the Street Department made improvements to the medinas near Elks
Lodge on Hwy 17 South. This project was completed and we now provide irrigation and
electricity to these medinas.
Additional activities included:
•
Memorial Day Preparation.
•
•
Cleaned the spring run.
Magnolia and Park installed sod.
They completed 15 additional work orders that pertained to street issues.
Parks Department
The Parks Department has been busy bees. They mowed, weed-eated, and edged all areas one
time including the DOT right-of-ways, City Parks and FCT property owned by the City.
Additional activities included:
•
Memorial Day Preparation.
•
Cleaned the Pool.
•
Monthly playground equipment inspection.
•
Pressure washed the City Pier.
They completed 3 additional work orders outside oftheir normal daily work schedules.
Equipment Maintenance
The Equipment Maintenance Shop, as always, does its best to keep the equipment and vehicles
going so the City can continue to provide the citizens with the exceptional service they are
accustomed to . During the month of May, David completed 71 work orders.
Tradesworker
The Tradesworker position had been vacant for several months. Mike Kelley started in this
position on April 28, 2014. As to be expected, there was a tremendous backlog of work orders
that needed to be completed. Mike worked diligently to catch up and has done a wonderful
job. Mike worked on numerous work orders in Spring Park to ensure that everything was ready
for the Memorial Day RiverFest. During the month of May, Mike completed 23 work orders.
VVater/VVastewater
•
•
•
•
•
W /WW crews/management had personal interaction with many citizens over
water/sewer issues.
Filled one (1) Utility Operator II position in W/WW Treatment, recruitment continues to
replace Gerald (Kim) Sobotta who retired.
Re-lined Houston gravity sewer line under Highway 17 without incident.
Continued annual hydrant flushing program.
Completed service and fueling for all W/WW auxiliary generators and City Hall
generator in preparation for storm season.
•
•
•
Continued cleanup/painting of Harbor Road WWTF.
Initiated structural repairs of catwalk at South WWTF.
Line Crew continued major lift station maintenance and cleaning schedule for 32 lift
stations.
•
Operated and maintained the Harbor Rd. and South Wastewater Treatment Plants as
well as the Harbor Rd. and Reynolds Water Treatment Plants to meet the requirements
of Regulatory Agencies.
•
Received closure letter for the South WWTF Administrative Order and Corrective Action
Plan.
•
Continued to make process control adjustments at the Harbor Rd. and South WWTP in
efforts to further lower Total Nitrogen and Total Phosphorus levels being discharged to
the St. Johns River.
•
Continued grass cutting and weed eating at Water and Wastewater Treatment Facilities
as well as lift stations.
•
•
•
Completed 58 water related work orders.
Completed 21 sewer related work orders.
Responded to 48 locate requests.
TOP 10 WATER AND SEWER CUSTOMERS MAY 2014
Largest
(By Consumption)
Largest
(By Dollar Amount)
Sewer
Rank
CONSUMER
Rank
CONSUMER
1
St. Johns Landing
Sheriff's Department
Green Cove LLC
Governor's Creek #436
Kindred Health
Board of Public Education-Clay High
Winn-Dixie Stores Inc.
J H Harvey LLC #2360
Clay Port Inc.
Springs Car Wash
1
2
3
4
St. Johns Landing
Sheriff's Department
Green Cove LLC
Governor's Creek #436
Board of Public Education-Clay High
Kindred Health
Winn-Dixie Stores Inc.
Green Cove Springs Junior High
J H Harvey #2360
Clay Port Inc.
2
3
4
5
6
7
8
9
10
5
6
7
8
9
10
Water
Sheriff's Department
Green Cove LLC
Magnolia Point Investments
Governor's Creek #436
Magnolia Associates LLC
Clay High School
Kindred Health
Magnolia Point Com Assoc.
A-1 Stone World
Ronald Roberts
1
2
3
4
5
6
7
8
9
10
1
2
3
4
5
6
7
8
9
10
Sheriff's Department
Green Cove LLC.
Governors Creek #436
Magnolia Point Investments
Magnolia Associates LLC
Clay High School
A-1 Stone World
Governor's Landing
Kindred Health
National Gypsum
Solid Waste Department
The Solid Waste Department, unlike other departments, cannot show our accomplishments by the
number of work orders completed. However, we do provide services that may go unnoticed. Every
Friday afternoon, the garbage crew picks up all the cans on the City Pier and along Walnut Street from
Spring Park. We also clean the bathrooms on Friday afternoon at Vera Francis Hall Park and Spring Park.
Cove Life, Litter Cleanup Program:
•
•
Pick up everything around the rollout cans including large piles of furniture and trash.
Pick up as much loose trash, palm fronds, and sticks as possible on the streets, along the R.O.W.
and ditches regardless of if it is near a container or not.
During the month of May, the City collected:
•
227.12 tons of Class I garbage
•
•
13.19 of recycling
113.78 tons of yard waste
CITY OF GREEN COVE SPRINGS, FLORIDA
STAFF REPORT
FOR MEETING OF JUNE 17, 2014
SUBJECT:
ISO Fire System Rating - 2014 Survey Results
BACKGROUND: ISO's Public Protection Classification (PPC) Program allows for an
objective nationwide standardized rating of community fire protection systems.
PPC
classifications are used by insurance companies when determining property insurance rates. The
program rates fire systems on a scale of 1-10, with 1 being a superior rating.
The last time the County was evaluated was in 2003. Their score at that time was a 5. The City
was last evaluated before 2003 (when we had a separate fire department). Our score at that time
was a 4. The County-wide fire protection score, with the exception of the Town of Orange Park,
is a4.
FISCAL IMPACT: Improved property owner's insurance rates County-wide.
RECOMMENDATION: Receive the report.
I MOTION:
APPROVED BY:
SUBMITTED BY:
Mike Null, Asst City Manager/Public Works Dir
Page 1 of 1
4 B Eves Drive, Suite 200
P.O. Box 961
Marlton, NJ 08053-3112
t 856.985.5600
f 856.810.9065
May 27,2014
Ms. Stephanie Kopelousos, Manager
Clay County FD, Clay County
P. O. Box 1366
Green Cove Springs, FL 32043
RE: Clay Co FD, Clay County, FL
Public Protection Classification: 4/4x
Effective Date: September 1,2014
Dear Ms. Kopelousos:
We wish to thank you, Fire Chief Lorin Mock, Mr. Ray Avery, Mr. Tom Morris, Mr. Luke Jackson,
Ms Denise Howard, Ms. Sandy Grant, Mr. Danny Smartt, Mr. Tracey Jones, Mr. Tommy Mathis, Mr.
Mike Null, Mr. Josh Parker and Mr. Scott Kelly for your cooperation during our recent Public
Protection Classification (PPC) survey. ISO has completed its analysis of the structural fire
suppression delivery system provided in your community. The resulting classification is indicated
above.
Enclosed is a summary of the ISO analysis of your fire suppression services. If you would like to
know more about your community's PPC classification, or if you would like to learn about the
. potential effect of proposed changes to your fire suppression delivery system, please call us at the
phone number listed below.
ISO's Public Protection Classification Program (PPC) plays an important role in the underwriting
process at insurance companies. In fact, most U.S. insurers - including the largest ones - use PPC
information as part of their decision- making when deciding what business to write, coverage's to
offer or prices to charge for personal or commercial property insurance.
Each insurance company independently determines the premiums it charges its poiicyholders. The
wayan insurer uses ISO's information on public fire protection may depend on several things - the
company's fire-loss experience, ratemaking methodology, underwriting guidelines, and its marketing
strategy.
Through ongoing research and loss experience analysis, we identified additional differentiation in fire
loss experience within our PPC program, which resulted in the revised classifications. We based the
differing fire loss experience on the fire suppression capabilities of each community. The new
classifications will improve the predictive value for insurers while benefiting both commercial and
residential properi?' owners. We.'ve pu?lish~d the new ~lassifications as "X" and "Y"
"9" and "SB" portIOn of the spht claSSificatIOn, respectively. For example:
.
,..
•
A community currently graded as a split 6/9 classification will now be a split 6/6X
.
classification; with the "6X" denoting what was formerly classified as "9."
JUN · 2 2014
Similarly, a community currently graded as a split 6/SB classification will now be a split
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6/6Y classification, the "6Y" denoting what was formerly classified as "8B."
Communities graded with single "9" or "8B" classifications will remain intact.
PPC is important to communities and fire departments as well. Communities whose PPC improves
may get lower insurance prices. PPC also provides fire departments with a valuable benchmark, and
is used by many departments as a valuable tool when planning, budgeting and justifying fire
protection improvements.
ISO appreciates the high level of cooperation extended by local officials during the entire PPC survey
process. The community protection baseline information gathered by ISO is an essential foundation
upon which determination of the relative level of fire protection is made using the Fire Suppression
Rating Schedule.
The classification is a direct result of the information gathered, and is dependent on the resource
levels devoted to fire protection in existence at the time of survey. Material changes in those
resources that occur after the survey is completed may affect the classification. Although ISO
maintains a pro-active process to keep baseline information as current as possible, in the event of
changes please call us at 1-800-444-4554, option 2 to expedite the update activity.
ISO is the leading supplier of data and analytics for the property/casualty insurance industry. Most
insurers use PPC classifications for underwriting and calculating premiums for residential,
commercial and industrial properties. The PPC program is not intended to analyze all aspects of a
comprehensive structural fire suppression delivery system program. It is not for purposes of
determining compliance with any state or local law, nor is it for making loss prevention or life safety
recommendations.
If you have any questions about your classification, please let us know.
Sincerely,
V~S~
Dominic Santanna
(800) 444-4554 Option 2
nb
Enc!.
cc: Chief Lorin Mock, Clay County Fire Department
Mr. Ray Avery, Director, Clay County Utility Authority
Mr. Tom Morris, Operations Foreman, Clay County Utility Authority
Mr. Luke Jackson, Operations Foreman, Kingsley Cove Lake Water System
Ms. Denise Howard, Administrator, Kingsley Cove Lake Water System
Ms. Sandy Grant, Supervisor, Clay County School Water System
Mr. Danny Smartt, Administrator, Lake Area Bible Church Water System
Mr. Tracy Jones, Water Superintendent, Penny Farms Water Utility
Mr. Tommy Mathis, Maintenance Supervisor, S1. Johns Landing Water System
Mr. Mike Null, Water Supervisor, Green Cove Springs Water System
Mr. Josh Parker, Manager, JEAUtilities
Mr. Scott Kelly, Vice President, JEA Utilities
Deputy Chief Richard Knoff, Clay County Fire Department
Ms. Danielle Judd, Manager, Green Cove Springs, Clay
Ms. Martina Kohler, Manager, Penney Farms, Clay
Mr. Terry Suggs, Manager, Keystone Heights, Clay
Mr. Ron Baker, Administrator, Russell Baptist Church
Captain Bernita Bush, Communications Supervisor, Clay County Fire Rescue Dispatch Center
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