Plot No. 5, Sector - 32
Gurgaon -122001
Dated: - 11.11.2012
TENDER NOTICE: PART – A
1. Oriental Bank of Commerce invites Tender / rates for printing and supply of
Personalized MICR cheque books on 95 GSM MICR paper from IBA approved security printers, who are printing personalized cheque books for Public Sector
Banks.
2. IBA approved security printers are requested to submit their Technical and Financial tenders under two bid system in separate sealed envelopes, super scribed " Tender for printing of personalized cheque books dated 11.11.2012 TECHNICAL BID ” &
" Tender for printing of personalized cheque books dated 11.11.2012 FINANCIAL
BID " respectively and addressed to:
The Deputy General Manager (Services)
Oriental Bank of Commerce
Head Office, Plot no. 5,
Institutional Area, Sector 32,
Gurgaon - 122001 to reach us before 3.00 p.m. on 07.12.2012. The tenders can also be dropped at above address before the scheduled time. Please mention Name of Contact Person,
Tel. No. /Mobile No. and e-mail address on the envelope.
3. The tender document can be downloaded from Bank's website www.obcindia.co.in
and to be submitted alongwith requisite tender bidding amount of Rs. 5000/- (Non
Refundable) with Technical Bid by means of demand Draft in favour of “Deputy
General Manager (Services) Oriental Bank of Commerce” payable at Gurgaon.
4. Interested IBA approved Security Printers may submit their "Technical Bid" as per
Annexure "A" and "Financial Bid" as per Annexure “B" for the Personalized Cheque
Books to be printed on Bank’s watermark paper to be supplied by our Bank.
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5. Printers can submit the Bids on same forms duly signed by authorized signatory of the Bidder under seal of the company / firm quoting Name/s, Designation/s of
Signatory/ies, address and contact details. The Bids can be submitted on Company /
Firm's letterhead giving details exactly as per Tender Formats.
6. All Tender documents should be duly signed by authorized person (with name, designation, date and seal of the company, with signatures on all pages). Also any correction/ overwriting / cancellation should be duly authenticated; otherwise tender may be liable for rejection.
7. The Tenders not submitted as per format given in Annexure "A" for Technical Bid and Annexure "B" for Financial Bid will not be entertained. The documents/ certificates mentioned as per annexure "A" to be enclosed with Technical Bid. The
Financial Bid should contain only rates as per annexure "B". Additional details, if any, bidders desire to submit should be submitted with Technical Bid only.
8. Earnest Money Deposit (EMD) :-

The bidder shall furnish non interest earning Earnest Money Deposit (EMD) of
Rs.50,000/- (Rupees Fifty Thousand only) by way of Demand Draft drawn on any scheduled bank in favour of Deputy General Manager (Services) Oriental
Bank of Commerce, payable at Gurgaon and should be kept along with
Technical Bid.

Submission of EMD in other than Technical Bid Envelope is liable to be rejected on grounds of non submission of EMD.

The EMD of the Bidders not qualified under Technical Bid and Financial Bid will be returned in due course after opening of the financial bid of the technically qualified bidders. The EMD of selected bidders will be returned after accepting the order and furnishing the bank guarantee.

The EMD may be forfeited :- i) If the bidder withdraws or amends the bid during the period of bid validity specified in this document.
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ii) If the selected bidder fails to sign the contract within 15 days or fails to furnish security deposit/ bank guarantee in accordance with the terms of the tender.
9. The successful bidder shall furnish term deposit receipt of Rs.10,00,000/- (Rupees
Ten lakh only) issued by any Scheduled Commercial Bank in favour of Deputy
General Manager (Services) Oriental Bank of Commerce, Gurgaon or will have to give a Bank Guarantee for Rs.10,00,000/- from Scheduled Bank for three years as
Security Deposit.
10. Bank reserves right to accept/ reject any or all of the offers without assigning any reason whatsoever. Also bank reserves rights to split the order amongst two vendors if required, to ensure timely supply and to avoid dependence on only one supplier.
11. Approved Security Printers having Personalised Cheque Books printing unit located at multiple locations will be preferred.
12. Schedule of tender process is as under:
Date of tender 11.11.2012
Pre bid meeting
Last date of submission of tender
Opening of tender
– technical bid
Opening of tender
– financial bid
23.11.2012 - 3.00 pm
07.12.2012
07.12.2012
– 3.00 pm
– 3.30 pm
Place of pre bid meeting, submission of tenders and opening of tenders
Date and time shall be informed later on to the successful technical bidders
Services Department,
Oriental Bank of Commerce,
Head Office,
Plot no. 5, Institutional Area, Sector 32,
Gurgaon
– 122001
13. In case of any clarification, please contact Chief Manager (Services) on phone No.
0124-4126341 on any working day during office hours.
Deputy General Manager (Services)
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ITEM SPECIFICATIONS: PART
– B
Sr. No Type of Book
1 Savings
Cheque book
2
3
Account
Particulars
10, 25 Leaves
Current A/c Cheque 25, 50 & 100 Leaves book
Cash Credit A/c Cheque 25, 50 & 100 Leaves book
4 a
Cheque leaves of Order would be placed with a minimum of 1000 various sizes continuous form in leaves for one customer
Specifications required to make a complete cheque book
Cheque Leaves Cheque leaves are to be printed as per CTS-
2010 standards specification containing all mandatory and desirable security features as under: i) Void pantograph ii) Invisible UV logos of the Bank iii) Micro Lettering Line iv) Standard Field Placement v) Cheque Printing Colours Background v) Fugitive Ink vii) Secondary Fluorescent Ink vi) Banks logo printed in the branded Colour vii) New Rupee Symbol viii) Printers Name with “CTS 2010”
Personalization: - Apart from standard format of cheque, Branch address in Hindi and English,
IFS Code of branch, Name of the Customer,
Account number, Capacity of the signatory &
MICR numbering details.
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b c d
Cover Pages 130 GSM white Art paper.
1 st
page to be printed in four colour with window
The 2 nd
and 3 rd
cover pages contain instructions in Hindi and English in single colour.
The 4 th
cover page will remain blank.
Acknowledgement Slip On 70 GSM Maplitho Paper. cum Address slip
To be inserted between cover page and first cheque leaf. In addition to pre-printed text matter, Personalization i.e. Name, A/C No.,
Address of the A/c holder, address of Branch,
Branch code and current cheque series is to be printed. Bar code of courier/ speed post is to be printed on the slip.
Requisition Slip On MICR Paper of 95 GSM with back ground printing as per the cheque leaves and other text matter in black colour. Personalization of the cheque leaves i.e. A/c Number, Name of the a/c holder and Branch Name, current cheque series is to be printed.
To be inserted after 8 th
leaf for a cheque book of
10 leaves,
To be inserted after 20 th
leaf for cheque book of
25 leaves,
To be inserted after 40 th
leaf for cheque book of
50 leaves,
To be inserted after 80 th
leaf for cheque book of
100 leaves
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e Record Slip f Envelope Size
On 70 GSM Maplitho Paper.
1 record slip of 8 lines on each side for cheque book of 10 lvs, 2 record slips of 8 lines on each side for cheque book of 25 lvs, 4 record slips of
8 lines on each side for cheque book of 50 lvs and 7 record slips of 8 lines on each side for cheque book of 100 lvs. To be inserted after acknowledgement slip. Record slips should be
Die cut/ punched so that the cheque number is visible when the cheque book wrapper is turned.
Size: -
9” x 4”, 90 GSM white maplitho paper
Double colour with window and inside lamination.
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TENDER TERMS AND CONDITIONS: PART
– C
1. Our Bank is having more than 1850 branches all over India and issuing approximate
6000 cheque books per day to the customers. We presume that average 3000
(+500) personalized cheque books will be printed and dispatched per day in the start, which will increase gradually.
2. Please note that this tender is for arriving rates for printing of various types of personalized cheque books. Requests /indents for personalized cheque book for various customers will be placed on daily basis through CBS Cell situated at New
Delhi.
3. The rates quoted shall be valid for three years from the date of agreement.
4. All the cheque books should be printed as per CTS-2010 Standard specifications issued by NPCI/ IBA time to time.
5. The Rates quote should be as under:-
For printing of cheques on 95 GSM MICR paper supplied by the bank, i.e. MICR paper required for printing of cheque leaves and requisition slips will be provided by the Bank. All other paper required for completion of book will be provided by the printer. The cost /price quoted should be inclusive of cost of paper for Cover page, copy of continues cheques, Acknowledgement Slip and Record slips, labour charges, packing and forwarding charges including cost of special laminated envelope etc. and applicable taxes. However, postal/ courier charges shall be paid directly to the courier/ speed post by the bank.
6. Method of arriving L
1 rate :
For arriving at L
1 rate, the following weightage formula will be applied for all five items (as mentioned in Annexure B). It is compulsory to quote rates for all these 5 items.
Weightage for SB 10 leaves cheque book is given 10 points
Weightage for 25 leaves SB/CA/CC Cheque books is given 30 points
Weightage for 50 leaves CA/CC Cheque books is given
Weightage for 100 leaves CA/CC Cheque books is given
12 points
43 points
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Weightage for Cheque leaves in continuation form is given 05 points
(one point for each size of cheque leaves)
For example:
Cheque books
Say for 10 leaves cheque book
Say for 25 leaves cheque book
Say for 50 leaves cheque book
Say for 100 leaves cheque book
Say for various 5 sizes of continues cheque leaves
Total weightage points
Rate per leaf Weightage
(as mentioned above)
Rs. 0.30
Rs. 0.25
Rs. 0.20
Rs. 0.15
Rs. 0.10 in each size
10
30
12
43
1 point for each size
Total
Weightage points
300
750
240
645
50
1985
The bidder who has lowest points as per above formula will be declared as
L
1
printer.
7. Bank reserve the right to distribute the job, not more than 40%, to L
2
on L
1
rates to ensure timely supply of cheque books.
8. Weightage has been calculated as per present uses of cheque leaves. However, the actual order for printing may vary as per requirement of the Bank.
9. The file in secured format containing orders / indents for the cheque books will be sent to the printers daily. Software for same to be provided by the Printer. The printer has to print the cheque books within 24 hours from the receipt of the file and deliver the same to courier agency/ post office. The details of cheque books printed and despatch detail be emailed to the CBS Cell as well as to Stationery Cell of the Bank.
10. The printer will be required to send sms to the account holders regarding despatch of cheque books.
11. 12% wastage in reels and 5% in reams will be allowed. Cost of additional wastage of
MICR paper will be recovered from monthly bill.
12. The Printer will be required to arrange for Inspection (at their cost) of their Security
Printing Unit by our officials/ RBI or other inspecting officials during the printing process, if required.
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13. The relative 'art work/positives' that will be supplied/developed by you will be the
Bank's property and the same has to be returned to us/ destroyed after completion of the job.
14. Final proof (5 cheque books with minimum 5 leaves each) should be submitted to us for approval before commencing execution of our orders. Printer is also required to submit 500 specimen cheque leaves as per NPCI instructions for testing the compatibility of the same with CTS 2010 environment before execution of the work.
15. Bank reserves right to reject / not to open tenders / quotations submitted by the
Bidders, who have not executed our orders satisfactorily as per delivery schedule in past.
16. Printer should have sufficient space for keeping the paper supplied. The paper supplied by bank should be kept in safe custody and insurance cover covering all risk should be arranged by the printer. The Insurance Policy should be in the name of Oriental Bank of Commerce - A/c printer. The original policy should be submitted to the bank. The Printer is required to execute Agreement cum Indemnity bond.
17. The bank may impose financial penalties as mentioned hereunder in addition to black listing the printer for following reasons:

Not adhering to the delivery schedule.

Mistakes in printing, binding, seriating or packing of security forms.

Bad workmanship and deficiencies in quality of printing.

Printing not according to Ba nk’s format and colour scheme, and specifications etc.

Flouting Ba nk’s instructions in respect of storage of paper, maintenance of records, transportation and delivery of security forms etc.

Frequent rejection of MICR instruments in clearing.
Reason
Rejections of cheques by MICR centre on account of MICR ink or printing.
Wrong printing (detected after despatch) resulting in rejection of cheque book
Penalty
110% of cost of MICR paper and no printing charges charges and recovery of delivery cost
Cheque book
Leaves
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Wrong printing (detected after dispatch) with minor mistakes and not resulting in rejection of cheque book
Delay in delivery to speed post/courier upto 24 Hours (for Books)
Delay in delivery to speed post / courier over 24 Hours (for Books)
Delay in delivery of Continuous Cheque
Leaves
Rs.75 per cheque book
Rs.5 per cheque book
Rs.10 per cheque book per day
Rs.50/- per day after stipulated period given depending upon quantity.
18. The bill is to be submitted to Stationery department on monthly basis for payment.
The monthly paper consumption statement should be submitted along with bill for printing of cheque books. Bills not accompanying paper consumption / stock on hand statement will not be processed. The financial penalties imposed, if any, will be recovered from monthly bills.
19. If at any time, after opening the tender, it is found that the information in Technical
Bid submitted by the bidder/s is false, the Financial Bid submitted by the said bidder, even though he is L
1
bidder, is liable to be rejected by the Bank and no orders will be placed with such bidder/s.
20. Pre-qualification Criteria:

Must be on IBA approved panel of Security Form Printers (Copy of IBA approval certificate to be enclosed with annexure A)

Must have experience of printing Security Forms for at least - 5 years
(Certificate from Banks to be enclosed with annexure A)

Annual turnover of the company should be an average of 25 crores in last 3 years (Annual report & Balance sheet copy to be enclosed with annexure A)

Must be profit making company during last 3 years.

Must have in-house infrastructure / software to print cheques including VOID pantograph and UV logo of Bank as per new "CTS -2010" standard /guidelines
(relevant machinery list to be furnished with annexure A)

Must have printing machines for printing of cheque leaves from MICR Paper sheets as well as reels.
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
Must have executed order of average 20,00,000 (Twenty Lac) leaves of
Personalized cheques of any one Public Sector Bank during last three financial years ( document either PO or certificate to be attached with annexure A)

Must have executed order of minimum 1,00,00,000 (One Crore) leaves of personalized cheques of any nationalized and/or Private sector Banks during any one financial year of last three financial years & on an average of 50 Lac cheques in last 3 years (Document either PO or certificate to be attached with annexure A)

Printer should be having multiple personalization printing facilities at least at two locations in India out of following 4 locations (Proofs showing the address/ registration certificate to be furnished with annexure A)
- Northern Region (Haryana, Punjab, Uttar Pradesh, Delhi, National Capital
Region)
- Southern region ( Andhra Pradesh, Karnataka, Tamilnadu, Kerala)
- Central Region (Maharashtra, Gujarat, Madhya Pradesh)
- Eastern Region (West Bengal)
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Annexure “A”
TECHNICAL BID
Ref. No. ---------------------------
1. Name of the Unit :
2. Address
Office
Press / Factory :
:
:
(Please furnish addresses of all units)
3. Turnover and profit of the company during last three years:
(Submit copy of audited Balance Sheet for 2009-10, 2010-11 and 2011-12)
4. Paper required by the printer for printing of Personalized Cheque books:
Size
REAM (SHEETS)
Type
REEL
5. Name of the Public Sector Banks for whom Personalized Cheque Books are printed in bulk (Documentary proof to be enclosed) with value
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6. Bank wise orders for personalized cheques executed during last 3 years details to be submitted as under – (Please give details separately for the year 2009-2010, 2010-
11 & 2011-12 )
Sr. Name of the
No. Bank
No. of
Personali sed cheque leaves printed
No. of personalized Cheque Books printed
SB Current/
Overdraft
Cash
Credit/
OGC
Total
1
2
3
4
5
Total
7. (a) Whether the press is having a full-fledged department to take care of the binding and dispatch of cheque books in bulk, and
(b) The maximum number of cheque books the press can bind and dispatch daily:
(c) At present number of cheque books printing, binding and dispatching:
8. Name, Designation, Telephone No. of contact Person:
AUTHORISED SIGNATORY
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Annexure "B"
FINANCIAL BID
Ref. No. ------------------------------------------------------
We refer to the above-mentioned enquiry. We give below our best rate for the items mentioned below.
(For printing on MICR Paper with Bank's water mark paper i.e. .MICR paper supplied by the Bank)
Sr.
No.
(a)
Particulars
(b)
Rate per leaf
(in Rs. Upto 3 decimal points)
(c)
Weightage
(d)
Total points
(c) x (d)
1. Savings A/c Cheque book of 10 leaves.
2. Savings A/c, Current A/c & Cash Credit
A/c Cheque book of 25 leaves.
3. Current A/c & Cash Credit A/c Cheque book of 50 leaves.
10
30
12
4 Current A/c & Cash credit A/c Cheque book of 100 leaves
43
5. For continuous leaves
(Order would be placed with a minimum of 1000 leaves for one customer)
Size & Type Rate per leaf weightage Total points
(a) 9" X 3.67" X 1
(b) 9" X 3.67" X 2
(c)
(d)
(e)
9" X 12" X 1
9" X 12" X 2
15" X 3.67" X 1
1
1
1
1
1
Total points
(Note: You may quote rates upto 3 decimal places)
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(The cost /price quoted should be inclusive of cost of paper for Cover page, copy of continues cheques, Acknowledgement Slip and Record slips, labour charges, packing and forwarding charges including cost of special laminated envelope and applicable all taxes excluding courier/ speed post charges)
The above rates are submitted as per your specifications after verification of your specimen. We are aware that if the tenders are not submitted in the prescribed format, the same are liable for rejection.
AUTHORISED SIGNATORY
Date:
Place: Name:
15