Directions for Creating Fill‐able PDFs From Converted MS Word Documents * PDFs will be used in Acrobat Reader and * Documents are Converted Using PDF Converter 4.0 or Adobe Acrobat 1. Create the document in MS Word or other application a. Designate check box locations using check box on MS Word Forms toolbar or using Insert ‐ Symbol and locate box symbol in Subset General Punctuation)  To display Forms toolbar View ‐Toolbars‐ Forms) b. Designate line location for text fields using ____ (use Tab key or shift underline) for desired field length  Note ‐ field has a set size and will not expand as person enters information  Note ‐ if you use shift underline, the text reader may say that ("underline, underline…") c. Create a footer with file name and date created /revised. 2. Use the PDF Create! or Adobe Acrobat toolbar items in MS Word to create the PDF. You can also use the Adobe printer function. 3. Use the Forms options to have the software automatically find all the check boxes and blanks or do it manually. 4. Locate all the ___ areas and areas and create text fields by clicking on the Text field tool (Tools ‐
Forms ‐Text field Tool), then clicking and dragging a text field of the appropriate length and height 5. Locate all the and create check boxes (Tools ‐Forms ‐Checkbox Tool) over top of the by clicking and dragging a box of the appropriate size. .
6. Ensure that the font size will be the same in all boxes by completing the following steps: PDF Converter 4: Edit ‐ Preferences ‐ Annotate‐ Text Font Adobe Acrobat: After boxes have been created and sized to be the same height 1. Choose Edit‐ Select all 2. Right‐click on a text field ‐ choose Properties 3. Choose Appearance tab 4. Text area: Choose desired Font size and Font 7. Give the user the ability to save the completed form ‐‐ save the information entered 1. Adobe Acrobat only: Choose Advanced ‐ Enable/Extend Users Rights in Adobe Reader 2. Read instructions and then choose Save Now 3. I give a hint to the one that has user rights enabled by using rights in the file name. “X‐Y grid rights” 8. To make changes to a saved Adobe Acrobat file you must first Usave a copyU of it: File‐Save a Copy. This copy is unprotected. Remember to repeat step 6 when document is ready for use. Directions for Creating Fillable PDFs 6-2007