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Closing Date: 19 Jun 2014 04:00 PM PDT
Time Left: 31 days, 1 hour, 19 minutes, 40 seconds
Inquiry Details
The information contained below is the detailed summary of the event. Please thoroughly review all the information
contained within. If you would like to participate in this event please register as a new supplier or log in from the Top Right
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Bid Type:
Sealed RFP
Number:
UCM1086TT
Project:
UC Merced
Sub Project:
IT_PSA_ICA
Status:
Open
Public
Description:
Company:
UC Merced
Owner(s):
Jackie Mendez;Karen Meade ;Terry Thun
Bid Release Date:
15 May 2014 04:00 PM PDT
Bid Open Date:
15 May 2014 04:01 PM PDT
Conference Date:
N/A
Conference
Location:
Deadline for
Questions:
29 May 2014 11:00 PM PDT
Bid Close Date:
19 Jun 2014 04:00 PM PDT
Phase I
Evaluation:
N/A
Phase II
Evaluation:
N/A
Award
N/A
Recommendation:
Propose Board
Approval:
N/A
Sealed Bid
Opening Date:
19 Jun 2014 04:01 PM PDT
Bid Option:
Allow Supplier to Upload Attachments
Mandated Bidding
Currency:
USD
Mandated
Payment Term:
Net 30 from Receipt of Invoice
Commodity Code:
43: Information Technology Broadcasting and Telecommunications
Contact Person:
Terry Thun
Email:
tthun@ucmerced.edu
Phone Number:
209-228-4084
Fax:
209-228-2925
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Description:
All qualified, interested suppliers are invited to submit proposals for:
– Network Intrusion Prevention System –
RFP Purpose and Background
The University of California, Merced invites proposals from qualified vendors for a
campus-wide Network Intrusion Prevention System (IPS). The solution shall
include the delivery of all related hardware and software, and providing
installation/configuration services, formal training, and ongoing technical
maintenance and support, as well as ensuring transfer of knowledge to University
staff. Proposals are to be based on the specifications provided in this RFP. The
contract established with the vendor selected as a result of this RFP will provide
for the installation, configuration, training and maintenance associated with this
system. UC Merced requires a vendor with demonstrated dedication to all
requirements and is continuously responding to industry standards, innovation,
and demonstrated reliability in customer support and training. The University
intends to develop a strong professional relationship with the awarded supplier in
the ongoing operation and development of an integrated and comprehensive IPS
solution.
The University intends to select one supplier for the design, supply, installation,
staff training, and support maintenance of an integrated (hardware and software)
and comprehensive appliance-like IPS solution to protect the University’s key
information systems and networks over the next 3 to 5 years. The planned student
population is to reach a level of 10,000 students by the year 2020. The solution
must be highly scalable, integrated with, and allow optimum utilization of existing
University network infrastructure and monitoring solutions.
Responders must specify the basis (list prices, educational pricing, discount levels,
etc.) upon which the quoted prices are based, and agree to provide all current and
future products on that same price basis for a period of at least 5 years.
Agreement Period
It is anticipated that the initial Contract term will be for a period of five
(5) years. The University reserves the right and the Bidder agrees to
allow the University the option to renew, at the University’s sole
discretion, for up to two (2) additional one-year periods. The University,
at its sole option, reserves the right, and Supplier, as a condition of this
RFP solicitation, agrees to allow the University the option to extend the
contract for a maximum two (2) additional one-year period(s), realizing
the same price(s) and/or pricing structure, terms and conditions as
stated in the Proposal response and subsequent contract. Supplier
recognizes and agrees that current and projected business objectives
within the University within said extension period(s) will constitute sole
consideration for extension.
In the event that any of, or a portion of, the extension options are not
exercised and additional time is required by the University to initiate a
new RFP and subsequent contract, Supplier agrees to continue to
provide goods and/or services to the University on a month-to-month
basis, for a period not to exceed six (6) months, at the prices, terms
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and conditions currently in effect at the contract expiration date.
Instructions to Bidders
Issuing Office and University Contact
This RFP is being issued by the University Procurement Department which is the
only office authorized to change, modify, clarify, etc., the provisions of this RFP and
to award any contract(s) resulting from the RFP.
The single point of contact for administrative and technical issues regarding this
RFP is:
Terry Thun
Commodity Manager
Bidder Questions
Bidders are expected to exercise their best professional independent judgment in
analyzing the requirements of this RFP to ascertain whether additional clarification
is necessary or desirable before responding. If there are any discrepancies in, or
omissions to the RFP, or if there are any questions as to any information provided
in the RFP or by any other source, a request must be submitted for clarification,
interpretation or correction. The University may be unable to respond to inquiries
received too close to the bid submission deadline to permit a timely and
comprehensive reply to all prospective Bidders.
Restriction on Communications
Except for the designated contact(s) listed above, Bidders are not permitted to
communicate with University staff regarding this solicitation during the period
between the Request for Proposal issue date and the announcement of awards,
except during:
§ The course of a Bidders' conference, if conducted;
§ Oral presentations and site visits, if conducted.
If a Bidder is found to be in violation of this provision, the University
reserves the right to reject the bid.
Proposal Format
Conditional proposals will not be considered. If the bidder fails to provide any
information The University may at its sole option ask the bidder to provide the
missing information or evaluate the proposal without the missing information.
Joint or Partnering Bids
A joint bid submitted by two or more Bidders proposing to participate jointly in
performance of proposed work may be submitted, providing that to be considered
responsive, any such joint bid must respond to all the requirements of this RFP.
However, the University requires that one joint bidder be identified as the "Primary
Bidder” who will assume primary responsibility for performance of all other joint
Bidders. The Primary Bidder must identify themselves as such and submit the
proposal under their company name and signature. If a contract is awarded in
response to a joint bid, the Primary Bidder must execute the contract and the other
Bidder(s) must verify in writing that the Primary Bidder is authorized to represent
them in all matters relating to the contract. The University assumes no
responsibility obligation for the division of orders or purchases among joint
contractors.
Distribution & Sales Channels
If a manufacturer will not be selling directly and chooses to use a value added
retailer (VAR) the VAR needs to be identified in the proposal.
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RFP Exceptions
§ Technical Exceptions: The Bidder shall clearly describe any and all deviations in
its Proposal from the functional requirements stated in this RFP and also
describe any Product enhancements that could be made by the Bidder to
satisfy those requirements.
§ General Exceptions: The Bidder shall also clearly state its objections,
exceptions, or alternatives to the general (non-technical) requirements stated in
this RFP. If the Bidder has no general exceptions to present, this fact should
be stated in the Proposal.
§ The University will not consider the submission of the Bidder's standard software
license and maintenance agreements to be a presentation of exceptions. Every
exception must be stated as such in the document mentioned above.
§ Bidders are cautioned that if the University is unwilling or unable to approve a
request for exception to the RFP requirements and the Bidder does not
withdraw the request, the proposal will be deemed to be non-responsive and
ineligible for contract award.
Proposal Modifications or Withdrawal
No modification of submitted proposals will be permitted in any form. Any proposal
may be withdrawn prior to the time set for the receipt of proposals. No proposal
shall be withdrawn for a period of (120) one hundred and twenty calendar days
thereafter.
Simplicity of Preparation
Proposals should be prepared simply and economically, providing a
straightforward, concise description of the Bidder’s capability to satisfy the
requirements of the RFP. Emphasis should be on completeness and clarity of
content. Promotional materials are especially discouraged.
Specifications
Bidders are expected to meet or exceed the specifications in their entirety. Each
bid shall be in accordance with this specification. If products and/or services as
bid do not comply with specifications as written, bidder shall attach to bid proposal
a complete detailed itemization and explanation for each and every deviation or
variation from these specifications. Absence of any such itemization and
explanation shall be understood to mean that bidder proposed to meet all details of
these specifications. Successful bidder (contractor) delivering products and/or
services pursuant to these specifications shall guarantee that they meet
specifications as set forth herein. If it is found that materials/equipment and/or
services delivered do not meet requirements of this specification, the successful
bidder shall be required to correct same at bidder’s own expense. The University
expects step-by-step explanations and detailed descriptions as opposed to ‘yes/no’
answers.
Amendments to RFP Before Due Date
No individual is authorized to amend any part of this bid in any respect, by an oral
statement, or to make any representation of interpretation in conflict with provision
of this RFP prior to the proposal submission date. However, if necessary,
supplemental information in addenda form will be provided. Failure of any Bidder
to receive such addenda shall not relieve the Bidder from any obligation under
their bid as submitted. All addenda so issued shall become part of this RFP.
Firm Proposals
All Proposals shall be firm and fixed for 120 days following the deadline for RFP
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submissions, or until a contract is signed which establishes future
pricing/discounts, whichever comes first. The Bidder warrants that the prices
offered herein are equal to or lower than those offered for equivalent quantities of
products or services to similar institutional accounts. If Bidder offers a general
price reduction that lowers the cost for any product or service below the cost
provided in a resulting contract, the Bidder shall offer the appropriate cost
reductions to the University.
Update Details:
Updated
Addendum Date:
N/A
For technical support questions, please email us directly at: sourcingsupport@ucop.edu.
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