GUIDANCE FOR SUBMITTING AN APPLICATION
TO THE PLANNING AUTHORITY
It is now possible to submit the full range of planning and related applications for consideration
by East Ayrshire Council’s Planning and Economic Development Division by electronic means,
via the internet. Such electronic applications can be submitted via the Scottish Government’s
Portal, “Scottish Planning Online”. For further guidance on submitting your application go to
https://eplanning.scotland.gov.uk/skin/pdf/UserGuide.pdf
The application forms used for submissions via the portal will be identical across Scotland.
East Ayrshire Council consequently intends that the same forms be available for use by those
who wish for the time being to continue to lodge applications in “hard copy” form. Copies of
forms can be downloaded from the eplanning web site https://eplanning.scotland.gov.uk/WAM/
If you wish to continue to apply for planning permission manually, it would be helpful if you
submitted your drawings in A3 format or by copying on to a CD. Please note that individual
files on the CD must not be in excess of 10Mb for each document. For hard copies it is helpful
to provide a quality of drawing that is clear and sharp to assist in the process of scanning your
drawings into the electronic record.
All new applications will be made available to view online, when they are valid, and the ease of
reference and clarity will be determined by the quality of the original. It is also helpful if
drawings are clearly labelled with the drawing number and revision references, (where
appropriate.) Providing unsigned drawings is preferable for scanning and redaction purposes.
The following information should therefore be noted as it will assist you in the completion and
submission of your “hard copy” application. The application will not be validated until this
information is received by the Council at EAC Planning and Economic Development Service,
PO Box 26191, Kilmarnock, KA1 9DX.

2 copies of application forms and plans will be required for Householder Applications
and 3 copies for all other applications.

Scaled drawings / plans should be drawn to fit A3 size wherever possible.

(Further details of the scale and content of drawings / plans are attached, Appendix 1)

Applications should include the appropriate certificate of ownership. See guidance at
https://eplanning.scotland.gov.uk/skin/IDOXForms/guidance/Land_Ownership_Certific
ates_Guidance_PP_HH.pdf for householder applications.
https://eplanning.scotland.gov.uk/skin/IDOXForms/guidance/Land_Ownership_Certific
ates_Guidance_LBC_CAC.pdf for Listed Building and Conservation Area Consent
applications.

The appropriate fee should be selected from the scale of fees attached, Appendix 2).
Officers will, on request, be happy to confirm the level of fee and any other charges
applicable. Payment can be made by debit or credit card (including by telephone);
cheques should be made payable to "East Ayrshire Council". If paying by cash, please
ensure you are given a valid receipt. Please do not enclose cash when submitting your
application by post.
Certain categories of applications require to be advertised under Section 20 of the Town and
Country Planning (Development Management Procedure)(Scotland) Regs 2008 as follows:

Where it is not possible for the Planning Authority to carry out neighbour notification in
terms of Regulation 18 because there are no premises on the neighbouring land;*

Where the applicant is unable to give notice to every person who is an owner of
the land to which the application refers;

Where the application relates to development of one or more classes of
development specified in Schedule 3 (previously known as bad neighbour
development);

Where the application relates to a development which does not accord with the
provisions of the development plan.
*Except householder applications
For these categories, an additional fee (see fees below) should be submitted by the applicant
within 14 days of notification from the Planning Authority for advertising the application in the
local press.
GENERAL INFORMATION

The Service processes planning applications for all of the East Ayrshire area.
Office Address:
The Johnnie Walker Bond
15 Strand Street
Kilmarnock
KA1 1HU
Contact phone no.
Fax no.

01563 576790
01563 554592
Contact e-mail address for electronic correspondence –
submittoplanning@east-ayrshire.gov.uk
ePLANNING – Online Planning Information System (OPIS)
All applications whether received electronically or in paper format will, when valid, be placed
on line and will be available for public scrutiny through the Online Planning Information
System (OPIS). Plans, drawings and other material submitted to East Ayrshire Council are
protected by the Copyright, Designs and Patents Act 1988 (section 47). You may only use
material which is downloaded and/or printed for consultation purposes, to compare current
applications with previous schemes and to check whether developments have been
completed in accordance with approved plans. Further copies must not be made without
the prior permission of the copyright owner.
You may keep track of any application and make representations on the Council’s Web Site
via OPIS at www.east-ayrshire.gov.uk/eplanning. In the interests of data protection, the
Council will redact (conceal) all non-essential telephone numbers, e-mail addresses and
signatures from all planning application related documents. We will also redact any submitted
comments that are not material planning consideration, that are of an abusive or slanderous
nature or which may be prejudicial to public safety.
Electronic Decision Plans – in adopting electronic processes to achieve efficiency savings
hard copy plans will no longer be issued. You will receive a hard copy decision notice this
will contain a web address directing you to the OPIS where the electronic decision plans will
be available to download.
Use of the ePlanning services in the Council’s web site constitutes acceptance of East
Ayrshire Council’s terms of service.
DATA PROTECTION
All information stored further to the submission and determination of planning and related
applications will be used only for the purposes for which it was obtained / provided and in all
cases consistent with the Date Protection Act 1998.
GENERAL NOTES
Any person who knowingly or recklessly issues a Planning Application Certificate which
contains any statement which is false or misleading in a material particular is liable on
conviction to a fine.
Applications submitted electronically will not be prioritised over paper applications. However,
submission via the Scottish Government Portal features mandatory fields and uses a “progress
bar” and such applications are more likely to be valid on receipt.
Proposals requiring permission under one piece of legislation may also require consent under
related legislation; e.g. alterations or works to listed buildings may require both listed building
consent and planning permission, depending on the development. Similarly, a further,
separate application for permission under the Building (Scotland) Acts may be required for any
development to be undertaken. The Building Standards Section can be contacted on 01563
576781.
Appendix1
Scale and Content of Drawings and Plans for Householder Applications
(1)
2 copies of a completed Planning Application Form.
(2)
1 copy of an appropriate completed Certificate of Ownership.
(3)
The appropriate Fee* (see the scale of fees attached). Cheques should be
made payable to East Ayrshire Council.
NOTE: *If paying for your application by cash, please ensure that you are given
a valid receipt. Please do not enclose cash when submitting your application by
post.
(4)
2 copies of a Location Plan. An Ordnance Survey based plan 1:1250 or
1:2500 is required to identify:
a)
b)
c)
d)
(5)
The site of the application clearly outlined in red;
Land in the applicants’ ownership, clearly outlined in blue, should also be
shown;
The location plan must identify the land to which the proposal relates and
its situation to the locality – in particular to neighbouring land (land which,
or part of which, is conterminous or within 20 metres of the boundary of
the land for which development is proposed.
For more Rural Areas please include, in addition, a 1:10,000 metric
scaled plan, where 1:2500 does not adequately show the site in context
with major roads.
2 copies of a Site Plan of a scale of 1:500 or smaller which should show:
a)
b)
c)
d)
e)
f)
The direction of North (a North point);
General access arrangements, landscaping, car parking and open areas
around buildings;
The proposed development in relation to the site boundaries and other
existing buildings on the site, with written dimensions including those to
the boundaries;
Where possible, all the buildings, roads and footpaths on land adjoining
the site including access arrangements;
The extent and type of any hard surfacing;
Boundary treatment including walls or fencing where this is proposed.
(6)
2 copies of Existing and Proposed Elevations to a scale of 1:50 or 1:100
which should:
a)
B)
C)
D)
E)
(7)
2 copies of Existing and Proposed Floor Plans to a scale of 1:50 or 1:100
which should:
a)
b)
c)
d)
(8)
explain the proposal in detail;
show where existing buildings or walls are to be demolished;
show details of the existing building(s) as well as those for the proposed
development;
show new buildings in context with adjacent buildings (including property
numbers, where applicable).
2 copies of Existing and Proposed Site Sections and Finished Floor and
Site Levels to a scale of 1:50 or 1:100 which should:
a)
b)
c)
d)
(9)
show the proposed works in relation to what is already there;
show all sides of the proposal;
indicate, where possible, the proposed building materials and the style,
materials and finish of windows and doors;
include blank elevations (if only to show that this is in fact the case);
where a proposed elevation adjoins another building or is in close
proximity, the drawings should clearly show the relationship between the
buildings, and detail the positions of the openings on each property.
show a cross section(s) through the proposed building(s);
where a proposal involves a change in ground levels, show both existing
and finished levels to include details of foundations and eaves and how
encroachment onto adjoining land is to be avoided;
include full information to demonstrate how proposed buildings relate to
existing site levels and neighbouring development;
show existing site levels and finished floor levels (with levels related to a
fixed datum point off site), and also show the proposals in relation to
adjoining buildings (unless, in the case of development of an existing
house, the levels are evident from floor plans and elevations).
2 copies of Roof plans to a scale of 1:50 or 1:100 to show:
a)
the shape of the roof and specifying details such as the roofing material,
vents and their location.
CHECK LIST for HOUSEHOLDER APPLICATIONS






2 copies of the Planning Application Form (fully completed, signed and dated).
2 Sets of all Plans (location, site/block plan, floor plans and elevations, etc. All
submissions should have separate existing and proposed plans, where
relevant).
The application site is outlined in red
Land owned by the applicant is outlined in blue
1 copy of an appropriate Certificate of Ownership
The Appropriate Fee, (see below)
For more information and guidance on Planning please visit our website
http://www.east-ayrshire.gov.uk/PlanningAndTheEnvironment/PlanningAndTheEnvironment.aspx
Appendix 2
Scale of Fees (from 01 November 2014)
Category of Development
I Operations
Fee Payable
1. Construction of buildings, structures or
erections for use as residential accommodation
(other than development within category 6).
Where the application is for—
(a) planning permission in principle,
£401 for each 0.1 hectare of the site area, subject to
a maximum of £10,028; or £401 for one
dwellinghouse;
(b) other than planning permission in principle, £401
for each dwellinghouse to be created by the
development, subject to a maximum of £20,055.
2. The erection of buildings (other than
buildings coming within category 1, 3, 4 or 6).
Where the application is for—
(a) planning permission in principle, £401 for each
0.1 hectare of the site area, subject to a maximum
of £10,028;
(b) other than planning permission in principle—
(i) where no floor space is to be created by the
development or where the area of gross floor space
to be created by the development does not exceed
40 square metres, £202;
(ii) where the area of gross floor space to be
created by the development exceeds 40 square
metres but does not exceed 75 square metres,
£401; and
(iii) where the area of gross floor space to be
created by the development exceeds 75 square
metres, £401 for each 75 square metres (or part
thereof), subject to maximum in total of £20,055.
3. The erection on land used for the purposes
of agriculture, of buildings to be used for
agricultural purposes (other than buildings in
category 4).
a) where the application is for planning permission
in principle £401 for each 0.1 hectare of the site
area, subject to a maximum of £10,028;
(b) in all other cases—
(i) where the ground area to be covered by the
development exceeds 465 square metres but does
not exceed 540 square metres, £401;
(ii) where the ground area to be covered by the
development exceeds 540 square metres, £401,
and an additional £401 for each 75 square metres
(or part thereof) in excess of 540 square metres,
subject to a maximum in total of £20,055.
4. The erection of glasshouses on land used
purposes of agriculture.
Where the ground area to be covered by the
development exceeds 465 square metres, £2,321.
5. The erection, alteration or replacement of
plant or machinery.
£401 for each 0.1 hectare of the site area,
subject to a maximum of £20,055.
6. The enlargement, improvement or other
alteration of existing dwellinghouses.
(a) where the application relates to one
dwellinghouse, £202;
(b) where the application relates to 2 or more
dwellinghouses, £401.
7.
(a) The carrying out of operations,
including the erection of a building
within the curtilage of an existing
dwellinghouse, for purposes
ancillary to the enjoyment of the
dwellinghouse as such;
£202
(b) the erection or construction of
gates, fences, walls or other means
of enclosure along a boundary of
the curtilage of an existing
dwellinghouse; or
£202
(c) the construction of car parks,
service roads and other means of
access on land used for the
purposes of a single undertaking,
where the development is required
for a purpose incidental to the
existing use of the land.
£202
8. The carrying out of any operations
connected with the exploratory drilling for oil
or natural gas.
£401 for each 0.1 hectare of the site area,
subject to a maximum of £30,240.
9. The placing or assembly of equipment in
any part of any marine waters for the purpose
of fish farming
£183 for each 0.1 hectare of the surface area of
the marine waters to be used in relation to
the placement or assembly of any equipment for the
purposes of fish farming and £63 for each 0.1
hectare of the sea bed to be used in relation to
such development, subject to a maximum of
£18,270.
10. The carrying out of any operations not
coming within any of the above categories.
In the case of operations for—
(a) the winning and working of minerals, £202 for
each 0.1 hectare of the site area, subject to a
maximum of £30,240;
(b) the winning and working of peat,
£202 for each hectare of the site area, subject to a
maximum of £3,024;
(c) any other purpose, £202 for each 0.1 hectare
of the site area, subject to a maximum of £2,016.
II Uses of land
11. The change of use of a building to use as
one or more dwellinghouses
£401 for each additional dwellinghouse to be
created by the development, subject to a maximum
of £20,055.
12. (a) The use of land for the disposal of
refuse or waste materials or for the deposit
of material remaining after minerals have
been extracted from land; or
£202 for each 0.1 hectare of the site area, subject
to a maximum of £30,240.
(b) the use of land for the storage of
minerals in the open.
£202 for each 0.1 hectare of the site area, subject
to a maximum of £30,240.
13. The making of a material change in the use
of a building or land, other than a material
change of use within category 12 or 11; or in
the use of equipment placed or assembled in
marine waters for the purposes of fish farming.
£401
14. Since 3rd Aug 2009, the duration of planning
permission is no longer specified as a condition.
Applicants are no longer able to prevent planning
permissions granted after 2nd August 2009 from
lapsing by means of an application made under
Section 42. A ‘further application’ for renewal of
an unimplemented planning permission must be
made in accordance with the provisions of
Regulation 11 of the Town and Country Planning
(Development Management Procedure (Scotland)
Regulations 2013.
Regulation 11 Applications will require payment of
the "normal" fee ie that the development proposal
would otherwise attract were it being considered
for the first time.
NB This does not include consents whereby the
Planning Authority has specified a duration outwith
the statutory period (a temporary consent).
15. Section 42 applications of the Town and
Country Planning (Scotland) Act 1997
(Determination of applications to develop land
without compliance with conditions previously
attached) include consents whereby the Planning
Authority has specified a duration outwith the
statutory period (a temporary consent) (with the
exception of conditions stating the statutory
duration of a consent post 3rd Aug 2009,
as noted above in Category 14).
£202 (If not exempt as a revision ie. application
submitted with 12 months of grant of the
Conditional permission)
Advertisements
£202
Applications for determinations as to whether
the prior approval of the Authority is required
for agricultural/forestry buildings, demolition
of buildings, facilities for the collection
of tolls, gas and electricity buildings
protecting plant or machinery, all with
permitted development rights.
£78
Application for Certificates of
Lawfulness for an Existing Use or
operation or Activity in Breach of a
Planning Condition.
The amount that would be payable in respect of an
application for Planning Permission to institute the
use or carry out the operations specified in the
application.
Application for Certificates of Lawfulness
for a Proposed Use or Development.
Half the amount that would be payable in respect
of an application for Planning Permission to institute
the use or carry out the operations specified in the
application, unless use as one or more
dwellinghouse, in which case £401 for each house
to a maximum of £20,055
Hazardous Substances Consent
£ 220
All applications for the Approval of Matters
Specified in Conditions including those
imposed on a grant of planning permission
in principle, except as provided for below:
At the same rate as for full applications
ie based on floor space or dwellinghouses involved
a)
Where earlier AMSC applications
have incurred fees equalling that
for a full application for the entire
scheme
£401
CONCESSIONARY FEES AND
EXEMPTIONS
Works to improve a disabled person’s
access to a public building, or to improve
access, safety, health or comfort at a
dwellinghouse.
No fee
Applications (including advertisement
applications) by Community Councils.
Half the normal fee
Applications required because of the
removal of permitted development
rights by a condition or by an
Article 4 Direction.
No fee
Applications required because of the
removal by a condition of a right to
make a change of use within the Use
Classes Order.
No fee
Playing fields (for sports clubs etc)
£401
Revised or fresh applications for
development or advertisements of the
same character or description within
12 months of refusal, or of the making of
the earlier application if withdrawn, or
within 12 months of expiry of the statutory
2 months period where the applicant has
appealed to the Scottish Ministers on the
grounds of non-determination.
No fee
Revised or fresh application for development
of the same character or description
within 12 months of receiving permission.
No fee
Alternative schemes.
Highest of the fees applicable for each
option and a sum equal to half the rest.
Development crossing Planning Authority
boundaries, requiring applications.
Only one fee paid to the
Authority having the larger or largest site
but several calculated for whole scheme,
and subject to special ceiling.
NOTES
1. Advertising Charges
Where the Planning Authority are
required to advertise applications for
Planning Permission in a local
newspaper under the following
circumstances, a fee of £136* is required
to be submitted:
(a) Where the planning authority has not
been able to notify all neighbouring
properties.
(b) Where the proposed development
involves any “bad neighbour” activities.
(See the separate list).
2. It will not be possible to process your application until these fees have been paid.
* This may be reviewed to reflect any changes in cost.