MAGNETISM & MAGNETIC MATERIALS — INTERNATIONAL MAGNETICS CONFERENCE
EXHIBITOR PROSPECTUS
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AN INVITATION TO EXHIBIT
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ou are cordially
invited to exhibit
at the 8th Joint
MMM-Intermag Conference
and Exhibition scheduled
January 8–9, 2001 at the Marriott
The Audience
Attendees of the 2001 Joint MMM-Intermag Conference are primarily scientists,
engineers and managers representing a diverse range of disciplines related to the
physics and engineering applications of magnetism and magnetic material. Principal
areas of interest cover both theory and applications, and include magnetic recording,
magnetic thin films, magnetic computation, magnetism in the biological sciences,
and microwave magnetics to name but a few.
Exhibit Days and Hours
SHOW:
Monday, January 8
8:00am–6:30pm
SET-UP:
Sunday, January 7
12:00pm–6:00pm
DISMANTLE:
Tuesday, January 9
7:00pm–11:00pm
Rivercenter in San Antonio,
Tuesday, January 9
8:00am–6:30pm
Texas. Conference dates are
Past Exhibitors
January 7–11, 2001.
superconductivity, magnetic
Advance Film Technology, AJA International, ALDITECH, American Superconductor
Corporation, Ansoft Corporation, Ansys, Inc., Balzers Process Systems, Ceramic
Magnetics, CMS Technologies, Inc., Commonwealth Scientific Corp., CVC, Dae Bo
Magnetics, Dexter Magnetic Materials, Diamonex, Digital Instruments, Digital
Measurements, DMS, a Division of ADE Technologies, Dong Yang Precision Eng. Co.,
Ltd., Dr. Brockhauss Messtechnik GmBH, F. W. Bell, GMW Associates, Hankwang
Corp., Honeywell, Inc., Hysitron, Inc., Infolytica Corp., Innovative Instrumentation,
Integrated Engineering Software, International Magnaproducts, Ion Tech, J&J
Vacuum-Tech Pacific, Ltd., Joo Won Ind., Jooyang Industrial Corp., Kagaku GitjutsuSha, Kurt J. Lesker Company, LAFOUDA Solutions, Lakeshore Cryotronics, LDJ,
Magnetics, Inc., Magnet-Physik, Magnetic Instrumentation, Magnetic Solutions, MKS
Instruments, MMR Technologies, Nano Instruments, Neocera, Inc., NIMTEC,
Nordiko, Oxford Instruments, Pacific Metals Co., Ltd., Park Scientific Instruments
Advanced Corp. (PSAI Corp.), Phase Metrics, Phase Metrics Korea, Co., Plasma
Therm, Princeton Measurements, Pure Tech, Quantum Design, Redcliffe Magtronics,
Sanyo Special Steel Co., SHB Instruments, Sierra Applied Sciences, Shinhan Scientific
Co., Vector Fields, Veeco Instruments, Walker Scientific
sensor technology, etc.
Booth Fee and What It Includes
This ranges from characterization
systems for basic research in
materials and devices to
development opportunities
relating to recording technology,
permanent magnets,
For More Information,
Contact:
2001 Joint Conference
Attn: Rebecca Dopkin,
Exhibits Manager
2000 L Street, NW, Suite 710
Washington DC 20036
Tel: 202-973-8668
Fax: 202-973-8722
e-mail: magnetism@courtesyassoc.com
• Standard backwall 8'0" drape and draped sidewalls 36" high
• 44"7" identification sign with company name and booth number
• Carpeted ballroom
• A comprehensive Exhibitor Service Kit containing all necessary forms and information regarding booth furnishings, electrical and utility service, and shipping
• 24-hour security in the exhibit hall from move-in through move-out
• A hyperlink to your company Website from the Joint Conference Website
• Daily cleaning and maintenance of the aisles and common exhibit areas
• A listing of company name, booth location, and products or services in the on-site
Exhibition Directory
• An Exhibitor Service Desk staffed throughout set-up and dismantle to handle
your needs
• Complimentary morning and afternoon refreshments
• Complimentary admission to the Oral and Poster Sessions for up to 2 booth
personnel and 1 copy of the Conference Digest.
• Two complimentary, one day only, exhibit hall passes for local clients
EXHIBITOR GUIDELINES
GES Exposition Services
The following guidelines governing the exhibits under the
auspices of 2001 Joint Conference are part of the application
for exhibit space and constitute a contract between the
Exhibitor and the 2001 Joint Conference.
10713 I H 35 North
San Antonio, TX 78233
Tel: (210) 967-4996
Fax: (210) 967-0002
Booth space assignments are made in the order applications
are received with payment.
Exhibitor Badges
Official Decorator
The badges will be included in a packet that will be given
on-site to all exhibitors. The badges will allow admittance
to the meeting, but they will not include entrance to the
Conference Dinner. Tickets for the Dinner will be available
for purchase either in advance or onsite.
A complete Exhibitor’s Service Kit will be sent to each
Exhibitor approximately 60 days prior to the Exhibition.
Furniture rentals, fixtures, and labor will be available from
the official decorator. Electrical Service forms are included
in the Exhibitor Service Kit. NO shipments are to be sent
directly to the meeting location. Directions for shipping will
also be included in the Exhibitor’s Service Kit.
Security
A security guard will be furnished by the 2001 Joint
Conference to be on duty in the exhibit hall. However, the
safekeeping of the Exhibitor’s property shall remain the
responsibility of the Exhibitor.
8TH JOINT MMM-INTERMAG CONFERENCE AND EXHIBITION
JANUARY 8–9, 2001
SAN ANTONIO MARRIOTT RIVERCENTER
SAN ANTONIO, TEXAS • GRAND BALLROOM
APPLICATION/CONTRACT FOR EXHIBIT SPACE
(please type or print)
Firm Name
(exactly as it will appear in the 8th Joint MMM-Intermag Conference Book, all conference publications, & booth sign)
Address
City
Telephone (
State
)
Zip
Fax (
Contact Person
Title
E-mail
Web Address
)
Booth Number Preference(s):
First Choice
Second Choice
Third Choice
Please write a brief product description, 50 words or less. (exactly as to appear in the Exhibition Directory)
Payment: Each 8'10' booth space will cost $1,700.00. A deposit of one-half of the total cost for requested
exhibit space must accompany the Application/Contract to Exhibit. Applications not accompanied by appropriate deposit will be delayed in processing and space assignment. Balance of fees are due no later than
November 3, 2000. All checks should be made payable to “8th Joint MMM-Intermag Conference”.
Cancellations: Must be in writing and must be received by September 15, 2000. Payments will be refunded, less
$250.00 management fee, to be paid after the Conference. Any cancellations received in this office after
September 15, 2000 can not be refunded.
We would like to reserve booth space for the 2001 Joint Conference Exhibition, January 8–9, 2001, San Antonio,
Texas (conference dates are January 7–11, 2001). We agree to abide by the Official Rules, Terms and Conditions
governing exhibits set forth in the Exhibitor Prospectus which is made a part of this contract, and to all
conditions under which exhibit space in the Marriott Rivercenter is leased to the 2001 Joint Conference.
Signature:
Title:
Date:
Mail Payment to:
2001 Joint Conference
c/o Courtesy Associates
2000 L Street, NW, Suite 710 • Washington, DC 20036
For 2001 Joint Conference Use Only
Accepted by:
Date:
Booth #:
Date Deposit Received:
Check #:
Amount Paid:
Date Final Payment Rcvd:
Check #:
Amount Paid:
Total Paid:
The 8th Joint MMM-Intermag Conference
San Antonio, Texas • January 7–11, 2001
CHAIRMAN
E. Dan Dahlberg
University of Minnesota
Ph/fax 612-624-3506/4578
dand@physics.spa.umn.edu
SECRETARY
Chai-Ling Chien
Johns Hopkins University
Ph/fax 410-516-8092/7239
clc@pha.jhu.edu
TREASURER
William Cain
Western Digital
Ph/fax 949-932-6275/7502
william.cain@wdc.com
PROGRAM CO-CHAIRS
Randall Victora
University of Minnesota
Ph/fax 612-625-1825/4583
victora@ece.umn.edu
Dieter Weller
Seagate Technology
Ph/fax 412-918-7128/7010
dieter_weller@notes.seagate.com
LOCAL CHAIRMAN
Carlos Gutierrez
Southwest Texas State Univ
Ph/fax 512-245-3647/8233
cg08@swt.edu
PUBLICATIONS CO-CHAIRS
R. D. Gomez (IEEE)
University of Maryland
Ph/fax 301-405-7755/935-6723
rdgomez@eng.umd.edu
Jinke Tang (AIP)
University of New Orleans
Ph/fax 504-280-6713/6048
jtang@uno.edu
PUBLICITY
Robert McMichael
NIST
Ph/fax 301-975-5121/4553
rmcmichael@nist.gov
EXHIBITS
Joe Teter
Naval Surface Warfare Center
Ph/fax 301-227-5966/5434
teterjp@nswccd.navy.mil
INDUSTRIAL SUPPORT
Eric Fullerton
IBM Almaden Research Center
Ph/fax 408-927-2430/3180
eef@almaden.ibm.com
STUDENT SUPPORT
Sheryl Foss-Schroeder
Seagate Technology
Ph/fax 612-844-5863/7063
Sheryl_A_Foss-Schroeder
@notes.seagate.com
PRINTING
James MacLaren
Tulane University
Ph/fax 504-862-3171/8702
james@maclaren.phy.tulane.edu
WEB COORDINATOR
Yves Idzerda
Naval Research lab
Ph/fax 202-767-4481/1697
idzerda@anvil.nrl.navy.mil
A.I.P. COORDINATOR
Janis Bennett
American Institute of Physics
Ph/fax 631-576-2403/2223
magnet@aip.org
CONFERENCE COORDINATORS
Courtesy Associates
Ph/fax 202-973-8668/8722
magnetism@courtesyassoc.com
HOME PAGE
http://www.magnetism.org
Dear Exhibitor:
We would like to extend a personal invitation to you and your company to
join us at the 2001 Joint MMM-Intermag Exposition in San Antonio, Texas.
We expect this to be another banner year. During the past four MMM and
Intermag conferences we have seen ever increasing numbers of exhibitors
and attendees. Don’t miss this opportunity to reserve a choice space at this
U.S. exposition for magnetic professionals.
This is a conference that shares the latest information in the field of
magnetism. It’s the place to be if you want to be in the heart of exchanging
magnetism and magnetic materials findings from the finest companies and
institutes from around the world. You can make quality contacts with the
broad base of attendees who come every year.
Coffee service and the afternoon Bierstube will be offered in the exhibit
hall. The poster sessions will also be located inside the exhibit hall. Based
on the record number of 1,875 attendees at the 1998 Joint Conference, the
expected attendance for 2001 is conservatively estimated at 1,400. This
gives you the opportunity to see and be seen. So, don’t miss out and
sign up early.
Looking forward to seeing you in San Antonio.
Joe Teter
Exposition Chairman
2001 Joint MMM-Intermag
Jointly sponsored by the American Institute of Physics and the Magnetics Society of the Institute of Electrical
and Electronics Engineers in cooperation with The Minerals, Metals, and Materials Society, The Office of
Naval Research, The American Society for Testing and Materials, The American Physical Society, and The
American Ceramic Society.
OFFICIAL RULES, TERMS AND CONDITIONS
Agreement
Photography–Video–Recording
The Exhibitor agrees to comply with the Application, the Rules and Conditions of the Exhibit
Prospectus, Exhibitor Service Kit, IAEM Guidelines for Display Rule and Regulations, the Master Floor
Plan and such conditions as the 2001 Joint Conference, GES, and the Marriott Rivercenter may impose
at any time (hereinafter referred to as the Official Rules, Terms, and Conditions). Any violation by the
Exhibitor of the Official Rules and Conditions herein may, in its sole determination, constitute a termination of the Agreement and forfeiture of any monies paid on account. Upon due notice of such termination, the 2001 Joint Conference shall have the right to take possession of the Exhibitor’s space, remove
all persons and properties and hold the exhibitor accountable for all liability, expenses and damages
arising from Exhibitor’s breach/violation of the Official Rules, Terms and Conditions.
In addition, the 2001 Joint Conference may, in its sole determination, refuse to consider the
Exhibitor for participation in future shows if the Exhibitor violates or fails to abide by all rules and
conditions set forth herein.
No exhibit, performance or event presented at the show shall be photographed, videotaped, broadcast
or recorded for commercial use, sale or distribution of any kind.
Exhibitors shall not photograph or video tape the exhibit or product of another exhibitor without
the prior written consent of the 2001 Joint Conference and the exhibitor involved.
The 2001 Joint Conference reserves the right to photograph and/or video tape any exhibit at the show
for use in REP’s, future promotional materials and otherwise as determined by the 2001 Joint Conference.
License
It is understood that this agreement is a license, not a lease, and that no leasehold or tenancy is
intended to be or shall be created as a result of this Agreement.
Space Assignments
The 2001 Joint Conference cannot guarantee that a supplier exhibiting similar or related products will
not be located in nearby or adjoining booths. The 2001 Joint Conference retains the right, in its sole
determination, to refuse or deny any application submitted, in which case any deposit shall be refunded. An application will be considered approved when executed by the Exhibitor, countersigned by the
2001 Joint Conference and final payment is received on or before November 3, 2000. The 2001 Joint
Conference reserves the right to reconfigure booth space as necessary.
Music, Photographs and Other Copyrighted Material
Each Exhibitor is solely responsible for obtaining all necessary licenses and permits to use music,
photographs or other copyrighted material in the exhibitor’s booth or display. No Exhibitor will be
permitted to play, broadcast or have performed any music or use any other copyrighted material, such
as photographs or other artistic works without first presenting to the 2001 Joint Conference proof satisfactory that the exhibitor has, or does not need, a license to use such music or copyrighted material.
The 2001 Joint Conference reserves the right to remove from the exhibit all or any part of any
booth or display which incorporates music, photographs or other copyrighted material and for which
the exhibitor fails to produce the proof that the Exhibitor holds all required licenses.
The Exhibitor shall remain liable for and shall indemnify and hold harmless the 2001 Joint
Conference, its members, officers, directors, employees, agents, and assigns from and against any and all
claims, losses, damages, injuries, awards, fines, government charges, and liability of any kind—together
with all costs, expenses and reasonable attorney’s fees in connection with its display or presence at the
2001 Joint Conference arising from or out of any violation or infringement (or claimed violation or
infringement) by Exhibitor, Exhibitor’s agents or employees, or any patent, copyright or trade secret
rights or privileges.
Fire Code Regulations
Subletting Space
Exhibitors shall not assign, sublet, share or apportion the whole or any part of the space allotted, or
have representatives, products, equipment, signs or printed materials from other than its own firm in
the said exhibit space without the prior written consent of the 2001 Joint Conference. If such consent is
given, the Exhibitor shall be liable for and shall assume full responsibility for the conduct, negligence,
errors, acts and omissions of the assignee or sublicensee and all its representatives.
Display Design
The IAEM Guidelines for Display Rules and Regulations have been adopted as the official regulations for
display construction. A copy of the Guidelines will be made available to the Exhibitors upon request to
the 2001 Joint Conference. Request for variance from the Guidelines must be submitted to the 2001 Joint
Conference for consideration by November 3, 2000. Exhibitors are not allowed to obstruct the view,
occasion injury or adversely affect the displays of other exhibitors. The general appearance of the show
must take precedence over that of any individual exhibit and the 2001 Joint Conference may, in its sole
determination, require rearrangement, at the Exhibitor’s expense, of any display in violation of the
Guidelines. No banners or signs may be hung from the ceiling of the exhibit hall or displayed in the registration and exhibit hall foyers.
Prohibited Displays
The items set forth herein, including but not limited to, animals, reptiles, birds, rodents, fish or insects,
and helium balloons, may not be used as part of any exhibit. Cold air balloons are permitted with the
written consent of the 2001 Joint Conference.
Installation and Dismantling
Displays must be completely assembled by 6:00pm on Sunday, Jan. 7, 2001, and properly staffed at least
15 minutes prior to and for the duration of the show hours. Displays may not be dismantled prior to
7:00pm on Tuesday, January 9, 2001.
Any space not claimed and occupied by 6:00pm on Sunday, January 7, 2001, will be forfeited by
Exhibitor and may be used, resold or reassigned by the 2001 Joint Conference without obligation on the
part of the 2001 Joint Conferencefor any refund whatsoever. However, if the freight has arrived, the
2001 Joint Conference reserves the right to engage any necessary labor to get the booth fully set-up
by the time the show opens with all charges allocated to the Exhibitor.
All displays must be designed and built to meet applicable fire, safety, and building codes. The use or
storage of any flammable liquids, gases or other materials is strictly prohibited. Displays must not block
the view of, or impede access to, fire alarm boxes, fire hose cabinets, fire extinguishers, or other safety
equipment.
Damages
The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out
of exhibitor’s activities on the Hotel premises and will indemnify, defend and hold harmless the Hotel,
its agents, servants and employees from any an all such losses, damages and claims, except when the
Hotel or its employees have been negligent.
Liability and Insurance
The 2001 Joint Conference shall not be held liable to the Exhibitor for, and is thereby released from liability for any damage, loss, harm or injury to the person or property of the Exhibitor or any of its officers, agents, employees, or other representatives or assigns, and any claims for such damage, loss, harm
or injury are hereby expressly waived by the Exhibitor, its officers, agents, employees, or other representatives or assigns, whenever such claims result from theft, fire, water, accident, rain, wind, snow, labor
strikes, or any other cause.
The Exhibitor shall indemnify, defend, and hold harmless the 2001 Joint Conference, GES and the
Marriott River Center and their members, officers, directors, employees, agents, and assigns from and
against, any and all claims, demands, losses, actions, causes of actions, damages, injuries, awards, fines,
government charges, and liability of any kind—together with all costs, expenses and reasonable attorney’s fees, for injury to and death of persons, damage to or any loss of property which are caused by,
arise from or grow out of the exhibitor, or any of their officers, agents, employees or other representatives or assigns. It shall solely be the Exhibitor’s responsibility to obtain adequate insurance to participate in this event.
Event Scheduling
Exhibitor-sponsored social functions conflicting with the timing of official 2001 Joint Conference events
listed in the Advance Program are strictly prohibited. Non-compliance with this policy will result in the
loss of the opportunity to participate in the future shows in the 2001 Joint Conference’s sole determination.
Food & Beverage Service
Official Service Contractor
GES Exposition Services (GES) is the official service contractor and must be used for material handling,
rigging, electrical, plumbing, vacuuming, custom cleaning, and other services that the facility or
applicable labor agreements require GES to perform unless the facility performs any of the services
on an exclusive basis. All mechanical equipment used for the Event including but not limited to
forklifts, cranes, pallet jacks, genielifts and scaffolding, must be exclusively provided by GES.
Exhibitors must request written permission from the 2001 Joint Conference before serving any food and
beverage in their contracted exhibit space. No alcoholic beverages are to be served within an exhibit
space. Food and/or beverage items served within an Exhibitor’s contracted space must be provided by
the Marriott River Center. Preparation of food within the contracted exhibit space is prohibited and
service may not take place during installation and dismantling.
Disruption of Show
Exhibitor-Appointed Contractors
Exhibitor-appointed contractors must conform to these Official Rules, Terms, and Conditions.
Exhibitor-appointed contractors are required to advise the 2001 Joint Conference of their intent to
service Exhibitor at least 60 days prior to the 2001 Joint Conference and send a certificate of insurance
naming the 2001 Joint Conference as additional insured directly to the 2001 Joint Conference by
December 1, 2000.
If, because of fire, war, labor strikes, picketing, exhibit facility construction or renovation project,
government regulation, public catastrophe, bomb threats, act of God or the public enemy or other
cause beyond the control of the 2001 Joint Conference, the Show or any part of thereof is prevented
from being held, is canceled in whole or in part by the 2001 Joint Conference, or the exhibit space
becomes unavailable, the 2001 Joint Conference shall not be liable to the Exhibitor.
Sale or Transfer of Exhibitor’s Business
Exhibitor Conduct
All Exhibitors and their representatives shall conduct themselves in a manner consistent with standards
of decency and good taste. The 2001 Joint Conference reserves the right to regulate and/or restrict
exhibits to a reasonable noise level and to suitable methods of operation and display of materials.
Exhibitors and their representatives shall not enter into another Exhibitor’s space without permission or said space when unattended. Attendants, models and other employees must confine their activities to the contracted exhibit space.
In the event of the sale or transfer of a substantial portion of the assets of Exhibitor’s business, or in the
event of a substantial change in management of the Exhibitor, the 2001 Joint Conference may, in its sole
determination, terminate this Agreement.
Bankruptcy
In the event Exhibitor files for bankruptcy or is declared bankrupt, the 2001 Joint Conference may, in its
sole determination, terminate this Agreement.
Exhibitor Directory
Closing of Exhibit
Exhibitor shall display only its own products or services for which it is the duly authorized representative and shall cause all such products/services exhibited by it to be listed in the Exhibitor Directory. The
Exhibitor shall represent in advance that all products or services displayed will be suitable to the market. The 2001 Joint Conference shall supply Exhibitor with the Exhibitor Service Kit, a uniform company
name sign, and register, give information to attendees and publish, or cause to be published, an Official
Show Directory. The 2001 Joint Conference shall not be responsible for errors or omissions in the Show
Directory and reserves the right to edit all submitted content. All submissions must be 50 words or less
and must be submitted by November 3, 2000.
If Exhibitor or one of its subsidiaries or affiliates in on strike, resulting in picketing or a similar type of
demonstration in or near the Marriott Rivercenter, the 2001 Joint Conference reserves the right to terminate this Agreement immediately, close the exhibit and remove the Exhibitor’s property from the
Exhibit Space without liability of any kind or nature to Exhibitor.
Labor
The Exhibitor agrees to comply with all union regulations and to abide by all agreements between the
2001 Joint Conference, GES, and the Marriott Rivercenter or any of its agents and to abide by all Official
Rules, Terms and Conditions.
Americans with Disabilities Act
The Marriott Rivercenter shall be responsible for compliance with all accessibility requirements and
labor accommodation requirements under the federal Americans with Disabilities Act (“ADA”). The
Exhibitor agrees to comply with any provisions of the ADA which are applicable to the Exhibitor and
its Exhibit.
Cancellation
Exhibitors must comply with all existing or amended Federal, state, city and other local and jurisdictional laws, regulations and rules that might be in force before and during the exhibition and conference period.
Failure to comply with the final payment deadline will result in cancellation of this Agreement.
Cancellations must be received in writing on or before September 15, 2000. Payments will be refunded
less $250.00 management fee. No refunds will be made after September 15, 2000. All such sums that are
retained or are owing shall be deemed liquidated damages. Not withstanding, the 2001 Joint Conference
shall have the right to pursue any other legal remedy granted by law in the event the Exhibitor defaults
or fails to exhibit pursuant to the Official Rules, Terms, and Conditions.
Advertising
Governing Law
Exhibitors shall not distribute or permit to be distributed any advertising matter, literature, souvenir
items or promotional materials in or about the exhibit or meeting areas except within the confines of
the Exhibitor’s own contracted space.
This Agreement shall be governed, construed and enforced by the laws of the District of Columbia as if
it is an agreement made and to be performed entirely within the District of Columbia.
Compliance with Laws and Rules