Office of the Registrar
Division of Student Affairs
University of Victoria
PO Box 3025 STN CSC
Victoria BC V8W 3P2
Phone: 250-721-8121
Fax : 250-721-6225
Transcript Request
The Official Transcript is the record of all credit studies completed and in-progress at
the University of Victoria at the time of issue.
It is the student’s responsibility to ensure that all grades are posted prior to ordering a
transcript. If your grades are not yet posted you are advised to get in touch with your
professor.
Transcripts will not include Continuing studies courses.
If you have any debts to the University, you will not be issues an official transcript.
An online version of this form is available (credit card payments only). Log into www.uvic.ca/mypage and go to the “Student Services” section.
PLEASE WRITE LEGIBLY TO PREVENT A DELAY IN PROCESSING YOUR REQUEST
Student Information (please print)
Student Number
Given Name(s)
Last Name
Date of Birth (if student number unknown)
Telephone
Email
IMPORTANT: READ ALL INFORMATION ON REVERSE
Number of Copies: ______
Address and Fax information
Requested level of service (please circle):
Regular - $10 - please prepare within 5 working days
Country (if not Canada)
Hold until degree has been completed in:
Institution
 May
 October
 Master’s or PhD Complete Notation
Recipient name
OR
Priority - $17 - produce this transcript within 1 business day
Address
Delivery method:
 Pick up
 Authorization for Third Party to Pick up on my behalf,
Name:_________________________________
Postal code
(must bring ID for pick up)
City
 Mail to the name and address on the right
Prov/State
 Fax to the institution on the right ($6 fee applies)
Fax number (for fax)
 Courier to address below (fee applies). A complete delivery
Phone number (for courier)
address and phone number are required; a PO box number is
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not permitted.
Student Signature
Payment
Number of Regular transcripts requested
Number of Priority transcripts requested
Multiplied by $10.00 each
$
Multiplied by $17.00 each
$
If fax delivery requested, add $6.00 per fax
Multiplied by $6.00 each
$
If courier delivery option selected, add the following for each address couriered to:
Courier delivery within Canada and the USA – add $30.00
$
Courier delivery outside of Canada or USA – add $47.00
Total Amount Due
$
Payment is required with this form. In-person payments can be made via cash, debit, credit card, cheque or money order payable to the
University of Victoria. Mailed in payments can be made via cheque or money order payable to the University of Victoria.
Due to Payment Card Industry Security Standards, we regret that we cannot accept credit card payments by mail or fax.
The University of Victoria is committed to treating personal information in accordance with FIPPA and the university’s privacy policy. The collection of personal information by
the University of Victoria is in accordance with section 26 of the Freedom of Information and Protection of Privacy Act (FIPPA) and the University Act. The university uses the
personal information for the purposes of providing educational and related services. For a detailed listing of the collection purposes see Schedule A, Procedures for the
Management of Personal Information. Should you have any questions concerning your personal information please contact the access and privacy office at foipp@uvic.ca.
(For Office Use Only) Date Paid
Updated by VA
August 2014
Date Processed
See reverse for additional information
OFFICIAL TRANSCRIPT REQUEST
1. Priority Transcripts ordered by fax or web will be produced by the end of the next business day after receipt under normal circumstances.
The transcript will then be processed as requested (mailed, couriered, faxed, held for pick-up).
2. A fee of $25 will be charged for each returned cheque (i.e. NSF).
3. Transcripts to be picked up will be released only upon presentation of photo identification by the student. Third party pick-up requires signed
authorization on this form or a signed letter of proxy. The third party must present photo identification when the transcripts are picked up.
4. NOTE: Registered courses in a session that has not officially started will not appear on your transcript until the first day of classes in
September for Winter Session or in May for Summer Studies.
5. Prices quoted on this form were in effect when the form was prepared. We reserve the right to change prices and will charge the prices in
effect at the time your transcript is ordered.
6. Grades for Winter Session or Summer Studies will not be official until after the last day of classes in that session (Winter Session – April;
Summer Studies – August).
7. Transcripts will only be faxed to institutions. Only two attempts will be made to send the fax.
TRANSCRIPTS ORDERED FOR:
• November degree – will be printed once the degree notations are added to the student records; usually during the second week of
November.
• May degree – will be printed out once the degree notation has been to the student records. This is usually during the third week of May.
NOTE: all orders will be processed once degrees are awarded regardless of whether or not you have been awarded a degree.
Grades for Winter Session or Summer Studies will not be official until after the last day of classes in that session (Winter Session – April;
Summer Studies – August).
Undergraduate Students who require official proof that their degree requirements have been met prior to the notation being put on the
transcript require a separate letter. Please order a Degree Completion Letter using the appropriate form. These letters are $10.
Graduate Students (Master’s and PhD) who are waiting for the degree completion notation on their transcript should make that selection on
the front of this form or order a transcript after the notation is recorded.
Form updated: VA
August 2014