Wheelock College Student
Health Service
ENTRANCE HEALTH
CERTIFICATE
The Entrance Health Certificate must be completed in its entirety
and brought with you to Boston. Admission to, as well as housing
at, Wheelock College cannot be confirmed until a completed
Entrance Health Certificate has been submitted. If you do not
have these completed forms on arrival, you might not be allowed
into housing or to begin classes. Parts A through G must be
completed by the student and all pages signed by a Medical
Provider where indicated.
Please print legibly in ink.
MAKE MULTIPLE COPIES OF ALL PAGES FOR YOUR RECORDS!
DUE: SEPTEMBER 5th, 2014
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PART A: Personal Information
LAST NAME
FIRST NAME
BIRTH DATE (month/day/year):
MI
BIRTHPLACE:
HOME PHONE:
PERMANENT HOME ADDRESS:
STREET:______________________________________CITY: ________________________________COUNTRY: ________________________________
POSTAL CODE:___________________________
E-MAIL:
SEX:
o
Entering as: Marital Status: MALE
o
FEMALE
o first-year student
o married
LEGAL GUARDIAN 1: LAST NAME
o single
FIRST NAME
o other
TELEPHONE #:
ADDRESS:
STREET:______________________________________CITY: ________________________________ STATE: _____________ ZIP: _________________
LEGAL GUARDIAN 2: LAST NAME
FIRST NAME
TELEPHONE #:
ADDRESS:
STREET:______________________________________CITY: ________________________________ STATE: _____________ ZIP: _________________
SPOUSE/PARTNER’S LAST NAME
FIRST NAME
TELEPHONE #:
ADDRESS:
STREET:______________________________________CITY: ________________________________ STATE: _____________ ZIP: _________________
EMERGENCY CONTACT: LAST NAME
FIRST NAME
TELEPHONE #:
ADDRESS:
STREET:______________________________________CITY: ________________________________ STATE: _____________ ZIP: _________________
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PART B: Confidentiality Policy &
Permission for Medical/Emergency Treatment
CONFIDENTIALITY POLICY
The Health Center respects student confidentiality. The Health Center may share clinical information with
the Wheelock College Counseling Center and other clinicians to facilitate patient care. However, no health
information is released to parents or Wheelock College staff, other than Health or Counseling Center
clinicians, without the student’s express authorization except as required by law.
PERMISSION FOR MEDICAL & EMERGENCY TREATMENT
(Must be completed by parent or legal guardian if student is under 18.)
Name of student: ________________________________________________________________________
Medical Treatment: This is to certify that permission is granted to the Wheelock College Health Center to
provide medical treatment for illness, injury or required immunizations for the above named student.
Name of parent or legal guardian ____________________________________________________________
Signature of parent or legal guardian _________________________________________________________
Emergency Treatment: Permission for emergency treatment (including surgery & anesthesia) is granted for
above named student, when parent or guardian is unable to be contacted.
Name of parent or legal guardian ____________________________________________________________
Signature of parent or legal guardian _________________________________________________________
In all cases, reasonable effort will be made to contact parent or guardian prior to treatment.
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PART C: Mental Health History
It is the Wheelock College Counseling Center’s goals to ease transition and provide support to students with
histories of mental health concerns. To this end, please indicate if you now or have ever had any of the following, by checking YES to all that apply to you below. The information provided will remain confidential. Please
see the Standard Confidentiality Agreement (next page) in use by the Counseling Center. Explain YES answers
in the space provided.
YES
Anxiety/Panic attacks
Depression
Seasonal Affective Disorder
Bi Polar Disorder
Obsessive Compulsive Disorder
Eating Concerns
Anorexia
Bulimia
Compulsive Eating
Suicidality
Self Injury
Hospitalizations
YES
Alcoholism or Alcohol Abuse
Drug Abuse or Addiction
Trauma History
Attention Deficit Disorder (ADD)
Attention Deficit with Hyperactivity Disorder (ADHD)
Asperger’s Syndrome
Other Spectrum Disorders
Other Learning Disabilities
Psychiatric Medications - please list specifics below
Significant relevant Family History
Ongoing Health Concerns
Other Concerns
DESCRIBE details for each YES with dates. Please use an extra page if space is not adequate.
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PART D: Client Informed Consent Form and
Confidentiality Policy
Wheelock College Counseling Center (WCCC)
Counseling is an individually tailored process which is designed to assist you in dealing with your concerns, coming to a
greater understanding of yourself, and using effective means of coping which utilize personal and interpersonal resources.
Your counselor is a trained therapist who has the skill and desire to help you work on your individual goals. The counseling relationship usually involves sharing personal information with your counselor which may at times be sensitive,
very private, or even distressing. Therefore it is not uncommon during the course of counseling to feel somewhat more
anxious or upset for a time. If you should feel this way, it is important to share this information with your counselor. While
the outcome of counseling is most often positive, the degree to which any particular individual will reach their goals or
achieve their desired level of satisfaction is not predictable.
In general, at the WCCC, we offer short term counseling using a sensitive approach that allows for full consideration of the
overall needs of individual students.
We appreciate prompt arrival for appointments. Twenty-four hour notice of cancellation is greatly appreciated, so that we
may use the time for others. There is no fee for services provided by the Counseling Center. If you are referred off campus to health, mental health, or substance abuse professionals, you are responsible for their charges.
Confidentiality Policy
All interactions between students age 18 and over with Counseling Services are kept confidential. No record of counseling
is released without your written consent, with the following exceptions:
EXCEPTIONS TO CONFIDENTIALITY
• The counseling center staff works as a team. Your counselor may consult with other members of the counseling
center including Health Center staff to provide you with the best possible care. If your therapist is an intern, her/his
work will be supervised by licensed mental health care providers who are senior members of the Wheelock College
counseling center staff.
• In the event of psychiatric hospitalization.
• If you pose a clear and imminent threat to yourself and/or others, we are required by law to take any steps we deem
necessary to maximize safety. In such circumstances, the right to confidentiality no longer applies.
• If you have been mandated by Wheelock College administrator to seek an evaluation;
• A court order, issued by a judge, could require the Counseling Services to release information contained in records
and/or require a therapist to testify in a court hearing.
• We are also required by law to report suspected abuse of children or elders. Again, in these circumstances, the right
to confidentiality is waived.
I have read and discussed the above information with my counselor. I have been given the opportunity to ask questions
and discuss any concerns about these matters. I understand the risks and benefits of counseling, the nature and limits of
confidentiality, and what is expected of me as a client of the Counseling Services.
Signature of Client________________________________________________
Date__________________________
(month/day/year)
Signature of Therapist_____________________________________________
Date__________________________
(month/day/year)
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PART E: Physical Examination
The physical examination must be performed within one year of registration.
Height:________________Weight:____________________BP:___________________Pulse:_________________
SYSTEM
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
NORMAL
ABNORMAL EXPLANATION OF ABNORMAL FINDINGS
Skin
Ears
Eyes
Nose, throat, teeth
Neck/spine
Thyroid
Chest
Breast exam
Lungs
Heart
Valsava maneuver: change in exam
Abdomen
Lymphatic
Hernia exam (males)
Testicular exam if applicable
Pelvic (or date if done elsewhere)
Blood vessels
Musculoskeletal
Knee
Shoulder
Spine
Neurologic exam
Psychiatric
Is/are there any special consideration(s) of which we should be aware
Applicant may participate in sports:
o
without restriction.
o
with the following restrictions:
o
should not participate in sports because:
M.D./N.P./P.A.’s Name (please print):
Signature
M.D./P.A./N.P.
Address
Telephone number: (
)
Fax Number: (
)
Date of Exam
(month/day/year)
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PART F: Immunization Record
This form must be completed and signed by a health care provider
MASSACHUSETTS LAW (College Immunization Law, Chapter 76, Section 15c) and Wheelock College require verification of
immunity for measles, mumps, rubella, tetanus, diphtheria and hepatitis B prior to registration. Exact dates are required
for all immunizations and/or serological test results. If serology titer is done, please attach copy of report. If serology titer
indicates lack of immunity, vaccines must be administered. Immunizations administered prior to first birthday are invalid.
History of diseases is not acceptable documentation of immunity.
A.
MMR (MEASLES, MUMPS, RUBELLA) – 2 doses required
(month / day / year)
o Dose 1 on or after 1st birthday
Date _____ / _____ / _____
o Dose 2 at least one month after Dose 1
Date _____ / _____ / _____
OR o Laboratory evidence of immunity to measles, mumps and rubella (attached)
B.
Date _____ / _____ / _____
TETANUS BOOSTER – required
o Tetanus & Diphtheria (Td) (within the last 5 years)
Date _____ / _____ / _____
OR o Tetanus, Diphtheria & Acellular Pertussis (Tdap) (within the last 10 years)
C.
Date _____ / _____ / _____
HEPATITIS B VACCINE – 3 doses required
o Dose 1
Date _____ / _____ / _____
o Dose 2
Date _____ / _____ / _____
o Dose 3
Date _____ / _____ / _____
OR o Positive Hepatitis B surface antibody (Must attach copy of serological confirmation of immunity)
D.
MENINGOCOCCAL VACCINE – required
o Menomune or Menactra
Date _____ / _____ / _____
OR o Waiver signed and attached
E.
Date _____ / _____ / _____
TUBERCULOSIS SCREENING – required
o Enclosed sheet completed & signed
F.
Date _____ / _____ / _____
Date _____ / _____ / _____
VARICELLA – required
o Varicella Vaccine Dose 1 on or after 1st birthday
Date _____ / _____ / _____
o Varicella Vaccine Dose 2 at least 1 month after Dose
Date _____ / _____ / _____
OR o History of disease
Date _____ / _____ / _____
OR o Positive Varicella antibody titer (Attach copy of lab report)
Date _____ / _____ / _____
M.D./N.P./P.A.’s Name (please print):
Signature
M.D./P.A./N.P.
Address
Telephone number: (
)
Fax Number: (
)
Date of Exam
(month/day/year)
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PART G: Tuberculosis Information
Tuberculosis Risk Questionnaire for College & University Students
1. To the best of your knowledge have you ever had close contact with anyone who was sick with tuberculosis (TB)?
o yes
o no
2. Were you born in one of the countries listed below?
o yes
o no
3. Have you traveled or lived for more than one month in one or more of the countries listed below?
o yes
o no
If the answer to any of the above questions is YES, the Massachusetts Department of Public Health strongly recommends
that you have a tuberculin skin test to check for latent tuberculosis infection. If the answer to all of the above questions is
NO, a tuberculin skin test should not be done. Please note: If you have had a positive tuberculin skin test in the past, you
do not need another test.
COUNTRIES WITH HIGH RATES OF TUBERCULOSIS (TB)*
Afghanistan
Bangladesh
Brazil
Cambodia
China
Congo, DR
Ethiopia
India
Indonesia
Kenya
Mozambique
Myanmar
Nigeria
Pakistan
Philippines
Russian Federation
South Africa
Thailand
Uganda
United Republic of Tanzania
Vietnam
Zimbabwe
* World Health Organization. Global tuberculosis report 2013.
Risk Assessment Score
Please check one of the following:
o Low (if low, no test needed) – Health Care Provider, please sign below
o High (Skin test performed)
o Very High (Skin test performed)
Provider’s Signature __________________________________________________________________________________
Date _______ /_______ /_______
month / day / year
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PART G: Tuberculosis Information (continued)
Medical Evaluation of College & University Students for Latent Tuberculosis Infection
Tuberculin Skin Test (if indicated by Risk Assessment) Date Performed (month/day/year) _______ /_______ /_______
Result (48 – 72 hours) ________________ mm of induration
(If no induration, mark “0”)
Note: Use 5 TU Mantoux test (Intermediate PPD) only; result of multiple puncture tests, such as Tine or Mono-vacc, not
accepted.
Interpretation of Tuberculin Skin Test
Risk Factor Assessment
Positive Result Parameters
Very High
Close contact with a case of tuberculosis
5 mm or more
High
High
Born in a country that has a high rate of tuberculosis
Traveled or lived for a month or more in a country that has a high rate of tuberculosis
10 mm or more
Low
None [test not recommended]
15 mm or more
Risk-based Interpretation of PPD
oNegative
oPositive
If the tuberculin skin test is positive:
Chest X-ray (Date Performed (month/day/year) ______ / ______ / ______)
oNormal
o
Abnormal (Describe) __________________________________________________________________________
Clinical Evaluation (Date Performed (month/day/year)______ / ______ / ______)
oNormal
o
Abnormal (Describe) __________________________________________________________________________
Treatment
oNo
o
Yes _________________________________________________________________________________________
(Drug, dose, frequency, and dates
Provider’s Signature __________________________________________________________________________________
Date (month/day/year) _______ /_______ /_______
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Health Form Check List
BEFORE MAILING FORM…
Have you entered all information onto the Wheelock College form and is the information in English?
o Completed Part A: Personal Information (page 5-1)?
o Completed Part B: Confidentiality Policy & Permission for Medical/Emergency Treatment (page 5-2)?
o Completed Part C: Mental Health History (page 5-3) ?
o Completed Part D: Client Informed Consent Form and Confidentiality Policy (page 5-4)?
o Had a physical exam within one year of registration?
o Did your physician complete and sign Part E – Physical Examination (page 5-5)?
o Did your physician give a recommendation for physical activity? ____________________________________
o Did you provide the full dates (month/day/year) of your:
o TWO measles immunizations?
(Massachusetts State Law requires 2 doses after your first birthday)
o Most recent Tetanus or Tetanus/diphtheria/acellular pertussis booster?
(Must be given within the last 5 years)
o Three Hepatitis B immunizations?
(Please obtain as many doses according to schedule as possible)
o Meningococcal vaccine?
(If vaccine is not administered, you MUST read and sign the Meningococcal Waiver)
o Did you obtain all required lab tests and immunizations? If not, PLEASE OBTAIN BEFORE SENDING FORM.
o Did your physician sign Part F – Immunization Record (page 5-6)?
o Did your physician complete and sign Part E - TB Risk Questionnaire (page 5-7)?
o If you had a TB skin test, did your physician sign Part E - Medical Evaluation for TB (page 5-8)?
REMINDER: Incomplete forms will result in delay upon your arrival to campus and you may be unable to move into your
on-campus housing assignment. Failure to provide COMPLETE health information will result in blocked registration of
your classes or a fine of $80 to your student account.
Bring the completed Health Form with you in person.
Thank you for your timely attention!
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