OKLAHOMA CITY AIRPORT TRUST
AGENDA
September 27, 2012 9:00 AM
Will Rogers World Airport
Wiley Post Airport
Clarence E. Page Airport
Trustees:
Larry McAtee, Chairman, Trustee-Council Member
Kirk Humphreys, Vice Chairman, Independent-Trustee
Mick Cornett, Trustee- Mayor
Gary Marrs, Surrogate Trustee-Mayor
James D. Couch, Trustee
Dennis Clowers, Surrogate Trustee-City Manager
Terry Salmon, Independent-Trustee
Mark Kranenburg, General Manager
Frances Kersey, Secretary
The meeting is scheduled to be telecast live on City Channel 20 (Cox Cable).
City Council Chambers, Third Floor, 200 North Walker Avenue
Oklahoma City, Oklahoma
OCAT Agenda
September 27, 2012
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INFORMATION ABOUT AIRPORT TRUST MEETINGS
_____________________________________________
The Oklahoma City Airport Trust generally meets on the fourth Thursday of each month at 9:00 a.m. in Council
Chambers at City Hall unless prior notice of a change is posted. To confirm meeting dates, call 316-3266. If
you need a sign language interpreter at the Oklahoma City Airport Trust meeting, please call the Public
Information Office, 297-2578, before noon Monday.
It is the policy of the Trust to ensure that communications with participants and members of the public with
disabilities are as effective as communications with others. Anyone with a disability who requires an
accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in
this meeting should contact the Department of Airports ADA coordinator at 316-3201 or TDD 297-2020 as soon
as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The
ADA coordinator will give primary consideration to the choice of auxiliary aid or service requested by the
individual with disability. If you need an alternate format of the agenda or any information provided at said
meeting, please contact the ADA coordinator listed above 48 hours prior to the scheduled meeting.
Addressing the Trust
Citizens may address the Airport Trust during public hearings on any matter that is on the agenda. Citizens may
also address the Airport Trust on individual concerns at the end of the agenda when the Chairman asks if there
are any comments from citizens. If you know in advance that you wish to address the Trust, you may call 3163266 and provide your name and the subject about which you wish to speak. Please limit your comments to
three minutes.
Trust Actions
Official action can be taken only on items that appear on the agenda. The Trust may dispose of business on the
agenda by adopting, approving, ratifying, denying, deferring, or continuing resolutions, plans and specifications,
addenda, amendments, agreements, and contracts. Other actions may also be taken.
When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport
Director or Trust attorney. The Trust may also elect to refer items to committees of the Trust, to a board or
commission, or to independent consultants for additional study. Under certain circumstances, items are stricken
from the agenda entirely or no action of any kind is taken.
Items listed under each category in this agenda are usually approved as a group with the proper motion from a
Trustee. Trustees, staff or citizens may request discussion or separate action on any item on the agenda.
For more information about the Oklahoma City Airport Trust, call 316-3266, or visit the Department of Airports
at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Room 301, Oklahoma City,
Oklahoma.
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September 27, 2012
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AGENDA
OKLAHOMA CITY AIRPORT TRUST
September 27, 2012
________________________________________________________________
I.
Call to Order
II.
Approve minutes of August 23, 2012 Oklahoma City Airport Trust meeting.
III.
Director's Report
IV.
WILL ROGERS WORLD AIRPORT
A.
Approve a Permanent Easement with The City of Oklahoma City and a Use
Agreement with the Oklahoma City Water Utilities Trust (OCWUT) to provide
for the use of certain premises for the construction and operation of a utility
system including a water booster station facility.
B.
Approve Amendment No. 4 to Professional Services Agreement with
LeighFisher Inc. for consulting services pertaining to rental car concessions.
C.
(1) Approve Substantial Completion certificate for “The Registry Building
Skylight Replacement,” Mike Monroney Aeronautical Center, and (2) accept
completed project.
D.
(1) Approve Plans and Project Manual submitted by Frankfurt Short Bruza
Associates, P.C. for “2012 Medium Voltage Electrical Upgrades,” Mike
Monroney Aeronautical Center, and (2) authorize advertisement for bids to be
received and opened on October 23, 2012.
E.
(1) Adopt a Resolution authorizing the renewal of a sole source contract for the
maintenance and replacement of parts for the airfield lighting control and
monitoring system with Crouse-Hinds Airport Lighting Products for a not to
exceed fee of $34,500 for a one-year period beginning December 1, 2012, and
(2) approve Supplement No. 4 to Maintenance Service Contract for the CrouseHinds Airport Lighting Control and Monitoring System.
F.
(1) Receive staff recommendation regarding bids received on August 21, 2012;
(2) award the Window Cleaning Services Contract to the lowest and best
bidder, Superior Building Services, Inc., for three years commencing November
1, 2012, at an estimated cost of $61,000; and (3) approve the Performance Bond
submitted in conjunction with the Contract.
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September 27, 2012
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V.
G.
(1) Approve “Request for Bids for Inspection and Maintenance Services for
Passenger Boarding Bridges,” and (2) authorize advertisement for bids to be
received and opened on October 23, 2012.
H.
Approve Airport Concession Disadvantaged Business Enterprise (ACDBE)
Program commencing October 1, 2012, through September 30, 2015.
I.
(1) Ratify the action of the Director of Airports in approving Addenda Nos. 1
and 2 for “Hangar 3B South Low Roof Replacement”; (2) accept staff
recommendation regarding bids received and opened on August 21, 2012; (3)
adopt the Resolution to award after 30 days; (4) award the Contract to
Diversified Construction of Oklahoma, Inc., in the amount of $327,000; and (5)
approve Contract and bonds.
J.
Approve Plans and Project Manual submitted by H.W. Lochner, Inc., for
“Construct Detention Basin,” and (2) authorize advertisement for bids to be
received and opened on October 23, 2012.
K.
Approve Amendment No. 2 to the Contract for Professional Services with
Mead & Hunt, Inc., for “Environmental Assessment for Terminal Expansion
Phase 3, East Side Airport Development, and Airport Improvement Program
Projects for 2011 Through 2014.”
WILEY POST AIRPORT & CLARENCE E. PAGE AIRPORT
A.
Adopt Joint Resolution between the Oklahoma City Airport Trust and The City
of Oklahoma City to (1) ratify the Director of Airports’ actions for filing,
accepting, and signing all grant documents for 2012 Airport Improvement
Program (AIP) funds for Clarence E. Page Airport Project No. 3-40-0071-0112012, and (2) authorize Trust's 10% match of funds offered, subject to an
Oklahoma Aeronautics Commission (OAC) grant equivalent to half of the
Trust’s required match, CEPA.
B.
Adopt Resolution ratifying the actions of the Director of Airports for (1)
making application for Oklahoma Aeronautics Commission grant funds; (2)
accepting the offered funds; and (3) signing the grant documents on behalf of
the Trust related to a previously approved Federal Project No. 3-40-0071-0112012 to Install Lighted Hold Signs for Runway 17R/35L and Runway 17L/35R;
Reconstruct 650 feet of North end of Runway 17L; Install Medium Intensity
Taxiway Lights on Taxiways A, A-3, A-4 and D; and Rehabilitate Runway
17R, CEPA.
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September 27, 2012
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VI.
C.
(1) Ratify the action of the Director of Airports in approving Addendum No. 1
for "Install Taxiway Edge Lights, Install Lighted Holding Position Signs,
Reconstruct Approximately 650 Feet of Runway at End of Runway 17L,
Remark Runway 17R/35L and Rehabilitate Various Corner Breaks and Joints at
Runway 17L/35R and Taxiways," AIP Project No. 3-40-0071-011-2012; (2)
accept staff recommendation regarding the single bid received and opened on
June 19, 2012; (3) adopt the Resolution to Award after 90 days; (4) award the
Contract to Libra Electric Company in the amount of $2,413,416.45 for Base
Bids 1 and 2 and Alternates 1, 2, 3, and 4; and (5) approve the Contract and
bonds, CEPA.
D.
(1) Approve Amendment No. 1 deducting $78,650; (2) approve Change Order
No. 2, adding 18 calendar days for “Fuel Tank Removal and Installation"; and
(3) approve Certificate of Substantial Completion, CEPA.
GENERAL
A.
VII.
Receive reports:
1)
Delinquent Accounts Receivable.
2)
Construction Projects Status Report as of September 27, 2012.
3)
Budget to Actual Report as of August 31, 2012.
B.
Approve Professional Services Agreement Supplement No. 1 between the
Trustees of the Oklahoma City Airport Trust and McAfee & Taft, P.C., for
general legal assistance and support regarding environmental issues from the
historic and present operation of all Oklahoma City Airports.
C.
Approve Amendment No. 1 to the contract with Dane & Associates Electric
Company, Inc., for "2012 Annual Electrical and Street Lighting Repairs and
Maintenance," adding $125,000, WRWA, WPA, CEPA.
LEASE AGREEMENTS
A.
Approve Assignment and Assumption Agreement assigning the Lease
Agreement between the Trust and Dan Lawson, for the lease of Block 5, Lot 9,
as a hangar site for storage of a privately owned aircraft, from Dan Lawson to
Dannie R. Coates, effective October 9, 2012, CEPA.
B.
Approve Lease Agreement with Lee M. Holmes Trust, Lee M. Holmes, Trustee,
for an individual aircraft hangar site (Block 3, Lot 3) for storage of a privately
owned aircraft for a five-year period, commencing January 1, 2013 through
December 31, 2017, CEPA.
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September 27, 2012
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C.
Approve Supplemental Agreement No. 1 to Lease for Real Property No.
DTFASW-08-L-00072 with the United States of America, Department of
Transportation, Federal Aviation Administration, to lease space in the FAA
building for three years commencing October 1, 2012, WPA.
D.
Approve Supplement No. 1 to Farm Lease Agreement with Tommy Thornton
and Paul Voyles, for beekeeping and the production of honey, for two years
commencing November 1, 2012, WRWA.
E.
Approve Ground Services Agreement with Simply Wheelz, LLC dba
Advantage Rent A Car for a courtesy vehicle service commencing retroactive to
May 1, 2012 through March 31, 2013, 3 vehicles based on an annual fee of
$600 per vehicle, WRWA.
F.
Approve Ground Services Agreement with Castle LLC, dba Castle Cab for a
taxi service commencing September 27, 2012 through March 31, 2013, 6
vehicles based on an annual fee of $600 per vehicle, WRWA.
G.
Approve Ground Services Agreement with OKC Express Cab, Inc., for a taxi
service commencing September 27, 2012 through March 31, 2013, 5 vehicles
based on an annual fee of $600 per vehicle, WRWA.
VIII.
(1) Adopt Requisition Resolution dated September 27, 2012, to ratify the action of the
Director of Airports in approving the requisition dated September 27, 2012, for
payment, and (2) adopt Requisition Resolution dated September 27, 2012, authorizing
payment of requisitions dated September 27, 2012.
IX.
Enter into executive session on the advice of the Trust Attorney to receive confidential
communications regarding potential litigation involving the former Gulfstream
Aerospace facility, as authorized by 25 O.S. 2011 §307(B)(4), because disclosure
would impair the ability of the public body to deal with potential claim(s) in the public
interest, WPA.
X.
Comments from Trustees, Staff and Citizens
XI.
Adjournment
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