WHEREAS, On January 13, 2016, the New Jersey Department of

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RESOLUTION OF THE BOARD OF FREEHOLDERS

COUNTY OF ESSEX

RESOLUTION NO.

FOR RESOLUTION:

PROPOSED BY: COUNTY EXECUTIVE AUTHORITY FOR ACTION:

(I

N.J.S.A. 40:41A-38(n)

N.J.S.A. 40:41A-36(i)

SUBJECT:

DEPARTMENT OF PUBLIC WORKS, DIVISION OF ENGINEERING - AGREEMENT MODIFICATION

#1 CHANCELLOR AVENUE (CR-601), TOWNSHIP OF IRVINGTON AND CITY OF NEWARK, LOCAL

SAFETY PROGRAM (LSP) FEDERAL PROJECT NO. HSP-7610 (101) CON - AGREEMENT NO. 2015-

DT-BLA-2I

0

WHEREAS,

On January 13, 2016, the New Jersey Department of

Transportation through its Bureau of Local Government Services - Newark advised the Office of the County Engineer, that the Federal Highway

Administration authorized an additional $139,133.00 funding for the above referenced project based on a bidding analyses performed by the RBA Group, Inc. dated November 19, 2015 and that an Agreement Modification#1 to Federal Aid

Agreement No. 2015-DT-BLA-210 for the reimbursement of additional funds must be executed; and

WHEREAS,

this agreement establishes the State's financial obligation for the reimbursement of the cost associated with the Federal Local Safety Funds portion of construction for the project; and

WHEREAS,

it is the desire of the State by this agreement to specify the conditions applicable to the financing of costs of the project out of the Project

Fund and the obligations of the County and the State with respect to the project; now, therefore, be it

Approved as to font and legality_________

ES SEX COUNTY COUNSEL

RECORD OF VOTE (X=Vote N.V.=Abstention ABS=Absent)

Moved By Freeholder

Second by Freeholder .

Date

2/ )

Freeholder

Bobadilla

Gill, V.P.

Johnson

Jones

Luciano

Yes

No N.V. ABS

Freeholder Yes

No N.V. ABS

Richardson

Sebold

Timberlake, Pres.

Toro

It is hereby certified that the foregoing Resolution was ( ) adopted ( ) defeated ( ) tabled by roll call vote at a meeting of the Board of Chosen Freeholders of the County of Essex, New Jersey held on

Is Publication Required ( ) Yes ( ) No

Date Published

Britnee N. Timberlake, President

Agreement Modification - Chacellor Avenue jf 02/08/16

February 17, 2016

Meeting Back-up

Documentation

For Resolution

#23

op

COUNTY OF ESSEX

DECISION MEMORANDUM

BOARD AGENDA ITEM

COUNTY EXECUTIVE

COUNTY ADMINISTRATOR

TO:

FROM:

DATE:

RE:

RALPH J. CIALLELLA

COUNTY ADMINISTRATOR

SANJEEV VARGHESE, PE, PP

COUNTY ENGINEER

JANUARY 20,2016

AGREEMENT MODIFICATION

CHANCELLOR AVENUE (CR-601)

TOWNSHIP OF IRVINGTON & CITY OF NEWARK

LOCAL SAFETY PROGRAM (LSP)

FEDERAL PROJECT NO. HSP-761 0 (10 1) CON

AGREEMENT

NO.

2015-DT-BLA-210

DEPARTMENT:

PUBLIC WORKS

DIVISION: --

ENGINEERING

CO

Z.

INTRODUCTION:

On January 13, 2016, the New Jersey Department of Transportation through its Bureau of Local Government

Services-Newark advised the Office of the County Engineer, that the Federal Highway Administration authorized an additional $139,133.00 funding for the above referenced project based on a bidding analyses performed by the RBA Group, Inc. dated November 19, 2015 and that an agreement modification #1 to

Federal Aid Agreement No. 2015-DT-BLA-210 for the reimbursement of additional funds must be executed.

This agreement establishes the State's financial obligation for the reimbursement of the cost associated with the Federal Local Safety Funds portion of construction for the project. It is the desire of the State by this agreement to specify the conditions applicable to the financing of costs of the project out of the Project Fund and the obligations of the County and the State with respect to the project.

RECOMMENDATION AND REASONS:

It is recommended by the Office of the County Engineer that Essex County Board of Chosen Freeholders adopts a resolution authorizing the execution of this agreement; execution of this Agreement will require the

County Executive to sign and affix the County Seal, five (five) copies of the enclosed Agreement

Modification, with original signatures and properly sealed, and five (5) certified copies of a supporting resolution should be returned to the Office of the County Engineer so they may be forwarded to the

State.

=

FISCAL IMPACT:

•• • The State's financial obligation pursuant to Agreement Modification #1 to Federal Aid Agreement number

2015-DT-BLA-210 is to reimburse the County an amount not to exceed $139,133.00.

• SV/LER/AUMIJP/FILE

J:\AMAHMOOD\RBA\FY 2015 2016 LSP\ChancellorAve, agreement modificationdoc

Enclosures: NJDOT letter dated January 13, 2016, and 6 copies of the Agreements

State of New Jersey

DEPARTMENT OF TRANSPORTATION.

RICHARD T. HAMMER

Acting Commissioner

CHRIS CHRISTIE

Governor

KIM GUADAGNO

Lt. Governor

Bureau of Local Aid - Newark

153 Halsey Street, 5th Floor

Newark, New Jersey 07102

Voice (973) 877-1500

Fax (973) 648-4547

January 13, 2016

Mr. Sanjeev Varghese, P.E., P. P.

Director & County Engineer

Department of Public Works

Division of Engineering

900 Bloomfield Avenue

Verona, New Jersey 07044

Re.: Chancellor Avenue

Township of lrvington & City of Newark, Essex County

Federal Project No. HSP-7610(101)CON

Add'l. Funds Authorization

Dear Mr. Varghese:

The Federal Highway Administration authorized an additional $139,133.00 of funding for the above referenced project based on a bidding analysis performed by The RBA Group, Inc. dated November 19, 2015.

File:

Enclosed, please find five (5) copies of the Agreement Modification #1 to Federal Aid Agreement No. 2015—DT-

BLA-210. This Modification must be signed by the County of Essex and the New Jersey Department of rely

Transportation. Four (4) originally signed copies along with an original resolution authorizing the signatories to sign this Modification must be returned to this office for execution by the State. A copy of the fully executed

Modification will be forwarded to your office. rd z

If you have any questions, please contact me at (973) 677-1500.

Supervising Engineer

Local Aid - Newark

New Jersey is an Equal Opportunity Employer

NEW JERSEY DEPARTMENT OF TRANSPORTATION

LOCAL AID & ECONOMIC DEVELOPMENT

TRENTON, NEW JERSEY

Page I of2

AGREEMENT MODIFICATION

Contract ID: 1670781

MODIFICATION NO.

PROJECT

LOCATION

SPONSOR

AGREEMENT DATE

I FEDERAL PROJECT NO.

Chancellor Avenue

Township of Irvington & City of Newark, Essex County

County of Essex

HSP-7610(101)CON. DATE

January 13, 2016

Vendor ID 226002433

Duns Number 010 899 284

December 22,

2015

AGREEMENT NO.

2015-DT-BLA-210

IN ACCORDANCE WITH THE PROVISIONS OF THE ABOVE NOTED AGREEMENT, THE SPONSOR AND THE STATE

AGREE TO THE CHANGES TO THE AGREEMENT AS FOLLOWS:

2. Areement Contract Term

2.1. This Agreement shall be effective upon proper execution by the State and the Recipient and shall continue in effect until the project is completed and all vouchers have been paid subject to Section 7 below, Allowable costs incurred for the performance of work in the attached Scope of Work in this Cost Reimbursement Agreement shall be eligible for reimbursement from the effective date of September 16,

2015.

All such work shall be completed by September 16, 2018, unless either terminated or extended by written authorization of the State.

CHANGE TO:

2. Agreement Contract Term

2.1. This Agreement shall be effective upon proper execution by the State and the Recipient and shall continue in effect until the project is completed and all vouchers have been paid subject to Section 7 below. Allowable costs incurred for the performance of work in the attached Scope of Work in this Cost Reimbursement Agreement shall be eligible for reimbursement from the effective date of September 16,,2015. All such work shall be completed by September 16, 2020, unless either terminated or extended by written authorization of the State.

ARTICLE

6.1 (b)

The total cost of the project by the Recipient for completion of the Project Scope of Work in this Agreement shall not exceed

$3,080,923.00, with an approved budget as follows:

Federal

Project #

Project

Sponsor

County of Essex

Contract

$3,080,923.00

Sponso

In-House

$0.00

Total

$3,080,923.00

Date

Authorized

09/16/2015

Date for

Completion

09/16/20 18

7610(l0I)CON

CHANGE TO:

ARTICLE

6.1 (b)

The total cost of the project by the Recipient for completion of the Project Scope of Work in this Agreement shall not exceed

$3,220,056.00,

with an approved budget as follows:

Federal

Project #

HSP-

7610(I0flCON

Project

Snonsor

County of Essex

Contract

$3,220,056.00

Sponso

In-House

$0

.

00

Total

$3220,056.00

Date

Authorized

09/16/2015

Date for

Completion

09/16/2020

NEW JERSEY DEPARTMENT OF TRANSPORTATION

LOCAL AID & ECONOMIC DEVELOPMENT

TRENTON, NEW JERSEY

Page

2 of 2

AGREEMENT MODIFICATION

Contract ID: 1670781

MODIFICATION NO.

PROJECT

1 FEDERAL PROJECT NO.

Chancellor Avenue

LOCATION

SPONSOR

AGREEMENT DATE

HSP-7610(101)CON

Township of irvington & City of Newark, Essex County

County

of Essex

December 22,

2015

AGREEMENT NO.

2015-DT-BLA-210

DATE

January 13, 2016

Vendor ID 226002433

Duns Number 010 899 284

costs incurred up to a maximum Project approved budget of $3,08 0,923.00 stated in this Agreement for satisfactorily completing the

Project. -

CHANGE TO:

6.2 (c) The State shall review and verify such payment vouchers for payment and remunerate the Recipient for direct and indirect costs incurred up to a maximum Project approved budget of $3,220,056.00 stated in this Agreement for satisfactorily completing the

Project.

Original Agreement Amount

Modified Agreement Amt. (Mod. Nos.

This Modification Amount (No.1

Present Agreement Total Amt.

) rginLgreement Comp 1. Date sedgreement Compi. Date

)

ACCEPTED

$3,080,923.00

N/A

$139,133.00

..

$3,220,056.00

9/16/2018

9/16/2020

ZAa1ph J. CiJ1'e11d,

County Administrator

RECOMMENDED

Jonathan Mojsoski, Assistant Engineer

(District 2, Local Aid)

Richard Loveless, Supervising Engineer

(District 2, Local Aid)

Date

Date

CERTIFICATION OF FUNDS

Director of Accounting and Auditing

Document No.

Registration No.

FOR PROGRAM USE ONLY:

Date

CERTIFICATION ACCEPTANCE PROJECTS

This Mod. is approved for Federal participation

Date Director, Local Aid & Economic Development Date

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