Maintenance Support Clerk
BC Transit is a provincial crown corporation and coordinates the delivery of safe, reliable, cost-efficient and
market-focused transit services in British Columbia outside of the Greater Vancouver region. Working in
partnership with local governments and private companies, BC Transit provides direct services in fleet acquisition
and management, contract administration, transit planning, marketing and financial services.
Job Description:
Prepares and reviews work orders and analyzes maintenance records to identify labour and materials costs
associated with maintaining buses. Performs a variety of clerical and data entry duties in support of the Preventive
Maintenance program, including entering bus mileage readings and resolving discrepancies; creating work orders,
reviewing completed work orders for correct parts and labour and closing work orders according to set
procedures.
Qualifications:
Grade 12 graduation, including successful completion of courses in office procedures and training in the use of a
personal computer utilizing word processing, spreadsheet and database software.
One and a half (1.5) years’ experience in a computerized office environment, responsible for maintenance
scheduling and costing analysis preferred. Great organizational, attention to detail and excellent customer service
skills is essential. An equivalent combination of education, training and experience may be considered.
Duties and Responsibilities:
Develops and prepares annual shift and holiday schedules to support various types of maintenance programs, e.g.
overhaul, preventive maintenance, repairs, bodyshop, campaigns, etc. by:
• updates schedules as required to ensure staffing availability, operational requirements are met, are
achieved by liaising with Shop Supervisors, Depot and the Maintenance Scheduler
Reviews work orders and analyzes maintenance records to identify labour and materials costs associated with
maintaining buses:
• monitors work orders to ensure accurate labour and material charges are applied
• assisting in the development and implementation of standard, planned and personal work orders for all
maintenance staff
Analyzes work orders and maintenance records to enhance the maintenance planning system by:
• tracking and recording maintenance tasks, labour requirements and costs and checking work orders to
ensure completeness and accuracy of coding
• maintains and updates computerized maintenance records
Responsible to supervisor for monitoring and correcting system issues (i.e. JD Edwards which includes but not
limited to:
• receiving gas receipts for non-revenue vehicles and entering into JDE
• verifying the monthly non-revenue diesel accounting report for accuracy and ensures charges are applied
to the correct vehicles and accounts prior to supervisor's signature for payment
Performs a variety of data entry and clerical duties which include:
• generating, reviewing and editing for accuracy a variety of reports, e.g. Preventive Maintenance Summary
Report and Initialize Fleet Maintenance Listing on a weekly basis;
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setting up new coaches into systems for the tracking of minor/major preventive maintenance inspections
reviews closed jobs,
inputting job completion data and variance adjustments;
and close all minor monthly jobs.
entering Driver Report Card information
inputting data generated from Tire Shop employees
tracks and reports to Superintendent & Advertising Service Provider,
all buses that have been out of service for more than 3 days
Performs a variety of duties related to Preventive Maintenance (PM) programs which includes:
• maintaining daily stats on PM Inspection and CVIP's
• creating and reviewing a/c inspections
• creating non-revenue vehicles and hoist pm inspection schedules ·
• arranging for inspections and other services for non-revenue vehicles
• notifying Supervisors and Charge Hands when critical inspections need to be performed
• assisting in establishing SRT's of labour and material estimates
• arranging for PHH cards for all new nonrevenue vehicles
CVIP Administration-completes on-line documentation for CVSE.
• ICBC Administration – creates work orders for repairs
• Status and reporting schedules for Victoria Body Charge Hand to assess vehicle damage
• Completes Body Repair Estimate
• Maintenance time keeping data entry
• Performs other related duties as assigned.
Additional Information:
• This position requires the completion of a clear Criminal Record Check and/or Vulnerable Sector Search.
• Testing and assessments may be included as part of the recruitment process.
• This is a COPE group 7 position.
BC Transit Offers:
• Extensive group benefits (medical, extended health, life insurance) and pension program once eligible
• Fitness centre, health and wellness programs, and an employee and family assistance counseling program
Please reply with an accompanying resume and covering letter quoting
competition number 2015-063 to by September 30, 2015.
BC Transit, Human Resources Department
520 Gorge Road East
Victoria, BC V8W 2P3
Fax: (250) 995-5664
E-mail: Careers@bctransit.com
BC TRANSIT IS COMMITTED TO THE PRINCIPLES OF EMPLOYMENT EQUITY
Candidates must be legally eligible to work in Canada. While BC Transit values all applications we receive; only
those candidates short-listed for further consideration will be contacted.