State of California
Bid 6794
5
Solicitation 6794
Fire Protection Maintenance, Inspection and Repairs
Bid designation: Public
State of California
6
5/19/2015 12:46 PM
p. 1
State of California
Bid 6794
Fire Protection Maintenance, Inspection and Repairs
Bid Number 6794
Bid Title Fire Protection Maintenance, Inspection and Repairs
Bid 6794
5
Expected Expenditure $250,000.00 (This price is expected - not guaranteed)
Bid Start Date
May 16, 2015 12:39:01 PM PDT
Bid End Date
Jun 2, 2015 3:00:00 PM PDT
Question & Answer
End Date
May 28, 2015 12:00:00 PM PDT
Bid Contact Jeff Fratt
Buyer III
619-594-3965
jfratt@mail.sdsu.edu
Pre-Bid Conference May 26, 2015 10:00:00 AM PDT
Attendance is mandatory
Location: SDSU Campus
Administration Building Room 116
5500 Campanile Drive
San Diego, CA 92182-1616
Standard Disclaimer The State of California advises that prospective bidders periodically check the websites, including but not
limited to Bidsync, and/or other state department links for modifications to bid documents. The State of
California is not responsible for a prospective bidder's misunderstanding of the bid solicitation or
nonresponsive bid due to failure to check these websites for updates or amendments to bid documents,
and/or other information regarding the bid solicitations. Failure to periodically check these websites will
be at the bidder's sole risk.
The information published and/or responded to on these websites is public information. Confidential
questions/issues/concerns should be directed to the contact on the ad.
Description
San Diego State University is looking for a single well qualified Contractor to provide all labor, materials, tools, equipment,
transportation and supervision necessary for complete preventive maintenance, inspection, testing and service agreement for all
water-based fire protection systems and system components for the Facilities Services department at San Diego State University,
including extinguishers, fire sprinkler systems, standpipe systems and fire pumps. Term is expected to be three years with an option
to renew for an additional two one year periods.
Added on May 19, 2015:
Add Addendum #1 6
5/19/2015 12:46 PM
p. 2
State of California
Bid 6794
INVITATION FOR BID
BID DATA
Bid Number:
Description:
License Requirement:
Contact:
6794, May 16, 2015
Fire Protection – (All water-based systems) Maintenance, Inspection and Repairs
“C-16” and “C-10” or other appropriate Contractor License
Jeff Fratt, C.P.M.. Interim Assistant Director
619-594-3965 Fax: 619-594-5919 Email: jfratt@mail.sdsu.edu
PROJECT MANAGER: Al Martin 619-594-1707 E-mail: amartin@mail.sdsu.edu
BID REQUIREMENTS
Pre-Bid Conference:
Mandatory
Date:
Tuesday, May 26, 2015 at 10:00 am
Location:
Contract and Procurement Management Office, AD 116
5500 Campanile Drive, San Diego, CA 9218-1616 (Obtain $5 All Day Business Parking Permit)
(Visit website : https://sunspot.sdsu.edu/map/ )
Purpose:
Address questions or concerns regarding any part of this bid package; assistance in completing
the DVBE Participation requirement and walk-through the job site.
Question Deadline:
Thursday, May 28, 2015 at 12:00 p.m.
Submit all questions in writing by posting them to www.bidsync.com
BID DUE DATE
Date:
Time:
Location:
Tuesday June 2, 2015
3:00 p.m.
Contract and Procurement Management Office
Administration Bldg. Room 116
5500 Campanile Drive San Diego, CA 92128-1616
(Visit website for mapped location http://sdsu.edu/map)
(Trolley Green Line http://www.police.sdsu.edu/parkinginfo.htm )
►NOTE: When returning your bid please clearly mark your envelope or package with the bid number and bid due date.
BID CONTENTS *http://www.bidsync.com/
(*Bidders must register with BidSync. Notifications will be transmitted and forms must be downloaded from this site.)
Exhibit A:
Exhibit A-1:
Exhibit B:
Exhibit B-1:
Exhibit C:
Exhibit D:
Exhibit E:
Exhibit F:
Exhibit X:
Invitation for Bid No. 6678 / Specifications/ Scope of Work
Sample Agreement & General Provisions
Solicitation Provisions Bidder Certifications
Supplemental Solicitation Provisions
Bid Proposal/Bidder’s Qualification and Bid Bond
Equipment List/Monthly Cost (D-1 through D9)
Performance Bond
Small Business Certification
DVBE Participation Incentive
Pages 1 - 19
Pages 1 - 12
Pages 1 - 9
Pages 1 - 6
Pages 1 - 6
9 Sheets
Page 1
Page 1
Pages 1 – 3
Sealed bids must be received by the Contract and Procurement Management Office no later than the date, time and location
indicated above for Bid Due Date. Submittal of responses by fax or other electronic means is not acceptable. Failure to
submit original, signed documents shall be cause for rejection.
NOTE: This bid does not constitute an order for the goods or services specified.
IMPORTANT This Bid shall be in accordance with the procedures prescribed by law for the California State University. Access Policies and Procedures
for the CSU General Provisions for Service Acquisitions on our web site: http://bfa.sdsu.edu/prosrvcs/genterms.htm also attached as Exhibit A-1. Your
signature on Page 1 of your bid proposal form certifies acceptance.
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State of California
IFB 6794
Exhibit A Page 1 of 19
Bid 6794
PART 1 - GENERAL
1
SCOPE
A.
2
5/19/2015 12:46 PM
It is the intent of this contract to obtain a complete preventive maintenance, inspection,
testing and service agreement for all water-based fire protection systems and system
components for the facilities at San Diego State University, including fire sprinkler
systems, standpipe systems, and fire pumps. The facilities covered are listed herein on
Exhibit D-1 through D-8 (Exhibit(s) D) of this Specification are included, but do not limit
the entire scope of this contract.
Contractor’s Qualifications
A.
The importance of maintaining, testing and inspecting the equipment listed, in a safe and
efficient operating condition at all times, demands that the service be performed by a fire
protection contractor who has satisfactorily maintained equipment of similar grade, at
facilities of similar size, to the degree specified herein.
B.
In order to demonstrate that all of the testing, maintenance, repairs, services and
conditions of these specifications can be properly fulfilled, the Contractor shall furnish
proof to the University that meet the following qualifications:
1.
The contractor is (1) a qualified State of California Contractors State Licensing
Board Licensed Fire Protection Contractor (C-16) as defined in subsection (b) of
Section 7058 of the Business and Professions Code, or (2) a qualified California
State Fire Marshal Licensed A (Type 1, Type 2, or Type 3 or Type L) Concern.
2.
As part of this agreement also includes the maintenance of fire pumps, the
contractor shall have an Electrical Contractors license (C-10), or utilize a
qualified and licensed sub-contractor.
3.
AWWA Certification.
4.
The requisite organization of skilled and experienced fire protection system
technicians, installers and repair personnel. All personnel must have a minimum
of three years of experience under the Contractor’s direct employment and
supervision. All work shall be performed by journey level technicians. Helpers or
apprentices may be used to assist the journey level technicians, they may not
work alone for any reason.
5.
Satisfactorily performed other contracts of similar nature and magnitude.
6.
Adequate capital and satisfactory business standing as required by the work.
Bidders shall submit an annual company report covering the preceding year or a
certified financial statement.
7.
Radio or communication facilities on a 24 hour per day, 365 day per year basis
so the Contractor’s staff can be reached and assurance that they will initiate a
telephone response within thirty (30) minutes, and be on site within two (2) hours,
in an emergency situation. Home phone numbers and cell phone/personal pager
numbers will be required of supervisory staff.
8.
All contractors are notified that most of the campus fire alarm interface devices
are manufactured by Simplex. Simplex will provide training on the testing
methods and procedures for disabling the devices to contractor personnel. This
training will be done once. Should the contractor require additional training, then
p. 4
State of California
IFB 6794
Exhibit A Page 2 of 19
Bid 6794
the contractor shall reimburse Simplex for costs associated with training.
C.
3
Certification that a member of their supervisory personnel regularly engaged in
inspection, testing, and supervision will visit each system at least once per year to
observe the quality of maintenance and to make certain that the quality of all tasks
required by this contract meet the specified intent and standards. The Contractor’s
supervisor shall schedule each visit with the Project Manager.
SURVEY
A.
It is required that the Contractor examine all of the listed sites and equipment and make a
thorough survey of the equipment designated herein and so certify. All deficiencies that
need to be corrected must be identified and a list with pricing provided to the Project
Manager for approval of repairs to be performed prior to the start of contract so that
systems and equipment are in good working order at start of maintenance contract.
Failure to examine the equipment constitutes complete acceptance by the Contractor.
The University may, at its discretion, obtain competitive quotes for the work to effect
repairs prior to issuing the required certification (see Part 2, paragraph 1. D).
B.
All facilities and buildings, and associated equipment, systems and components, are
shown on the attached Exhibit(s) D. The Contractor is to use this exhibit for reference,
and to show costs for individually maintaining each facility. Should any discrepancy exits
between the equipment listed on Exhibit(s) D and actual field conditions, contact the
Project Manger immediately. The Contractor and the Project Manager will determine the
extent of the discrepancy, and if an amendment to the contract is warranted.
It is the desire of the University that the Contractor list the information on all systems (fire
pump, sprinkler, fire hose, back-flow preventers, fire water storage systems, fire hydrants,
etc.) that is not currently shown and noted on Exhibit(s) D within the first month of the
contract period.
The actual bid documents (shown and noted on Exhibit(s) D) will need to be modified
after the Contractor survey. The University is requesting “line item” costs for some of the
systems listed in Exhibit(s) D to accommodate the modification.
4
5/19/2015 12:46 PM
INSURANCE
A.
The Contractor shall be responsible for the safety of the Contractor’s employees, and
shall save and keep harmless the University and University employees against any or all
loss, cost , damage, claim, expense or liability whatsoever, because of accident or injury
to the Contractor’s employees occurring in connection with the operations under the
contract, and shall, at the Contractor’s expense, secure, pay the premiums for and keep
in force Worker’s Compensation insurance as required by the laws of the State of
California.
B.
Contractor shall furnish to the University prior to the commencement of work an
underwriter's endorsement with a certificate of insurance stating that there is liability
insurance presently in effect in accordance with the following minimum requirements:
1.
General Liability: comprehensive or commercial form minimum limits each
Occurrence $2,000,000, General Aggregate $15,000,000.
2.
Employer Liability: $5,000,000.
p. 5
State of California
C.
D.
IFB 6794
Exhibit A Page 3 of 19
3.
Business Automobile Liability: minimum limits for Owned, Scheduled, NonOwned, or Hired Automobiles with a combined single limit of not less than
$1,000,000 per occurrence.
4.
Workers' Compensation: as required under California State Law.
5.
Errors and Omission insurance is required for professional service consultants
and professional service design architects/engineers.
6.
Hold Harmless Provision: reference CSU General Provisions for Service
Agreements as maintained in the Contract Resource Library.
Bid 6794
The certificate of insurance shall provide:
1.
That the insurer will not cancel the insured's coverage without thirty (30) days
prior notice to the University;
2.
That the State of California, the Trustees of the California State University, the
University, and the employees, officers, and agents of each of them, are included
as additional insureds, but only insofar as the operations under this contract are
concerned;
3.
That the State, the Trustees, and the University, and the employees, officers, and
agents of each of them, will not be responsible for any premiums or assessments
on the policy.
4.
Acceptability of Insurers Rating, AM Best – AVII or equivalent.
Contractor agrees that the bodily injury liability insurance herein provided shall be in
effect at all times during the term of this contract. In the event said insurance coverage
expires at any time or times during the term of this contract, contractor agrees to provide
at least thirty (30) days prior to said expiration date, a new certificate of insurance
evidencing insurance coverage as provided herein for not less than the remainder of the
term of the contract, or for a period of not less than one (1) year. New certificates of
insurance are subject to the approval of the University, and the contractor agrees that no
work or services shall be performed prior to the giving of such approval. In the event
contractor fails to keep in effect at all times insurance coverage as herein provided, the
University may, in addition to any other remedies it may have, terminate this contract
upon the occurrence of such event.
5. CODES, RULES AND REGULATIONS
A. All equipment/ materials, installations, repairs, testing and maintenance shall comply with
CAL/OSHA requirements and with all applicable codes, rules, and regulations. Where
conflicting requirements occur, the more stringent shall govern. Particular regulations are
listed but are not limited to:
1. National Fire Protection Association (NFPA)
a. 25, Standard for the Inspection, Testing, and Maintenance of
Water-Based Fire Protection Systems, 2006 California Edition.
2. California Administrative Codes
a. Title 19, Chapter 5, Articles 1 through 5
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State of California
IFB 6794
Exhibit A Page 4 of 19
Bid 6794
b. California Health and Safety Code, Section 13195-13199
3. California State Fire Marshal, Approved Materials and Equipment List.
4. AWWA Standards
5. All contractors must adhere and follow all safety rules and regulations,
specifically Federal and California Occupational Safety and Health (FedOSHA
and CalOSHA) requirements. A copy of the contractors Injury and Illness
Prevention Program (IIPP) must be submitted to the University on an annual
basis.
6. All testing of campus fire hydrants shall be done according to “City of San Diego
Storm Water Pollution” standards.
7. The Contractor shall provide documentation that demonstrates “in-house”
capabilities as an ICC Hydrostatic Test Facility; carbon dioxide charging
capabilities; dry chemical servicing facilities, hose re-coupling facilities and repair
facilities for all types of extinguishers.
(sub-contractor documentation is
acceptable).
8. The Contractor shall have current EPA Registration for Hazardous Material
disposal.
9. A current “Portable Fire Extinguisher Servicing Concern License”, issued by the
California Department of Forestry and Fire Protection Office of the State Fire
Marshal.
10. THE SUCCESSFUL BIDDER SHALL PROVIDE THE UNIVERSITY WITH THE
COMPANY “INJURY AND ILLNESS PREVENTION PROGRAM (IIPP)”
DOCUMENTS WITH PRIOR TO AWARD.
FAILURE TO SUBMIT THIS
DOCUMENT SHALL BE CAUSE FOR CANCELLING THE AWARD.
PART 2 - EXTENT OF WORK
1.0
5/19/2015 12:46 PM
CONTRACTOR’S DUTIES – WET SYSTEMS
A.
The work to be performed by the Contractor, under this Specification shall consist of
furnishing all materials, labor, tools, equipment, supplies, transportation and supervision
necessary to provide full preventive maintenance, testing and repair service on the
equipment specified.
B.
Any work not specifically mentioned but which is needed to make the maintenance
complete and meet all California State Fire Marshal inspection and testing requirements
within the intent of this Specification shall be performed without additional cost to the
University.
C.
Provide routine testing, inspection, repairs and maintenance on the equipment indicated
on Exhibit(s) D. Time extended for regular work shall consist of testing, inspection,
examination, adjustment, troubleshooting and whatever travel is incurred from these
tasks.
D.
Contractor to provide 5-year Certifications on all systems at the initiation of
contract.
E.
Drawings: The contractor shall provide the University with the locations of pertinent items
p. 7
IFB 6794
Exhibit A Page 5 of 19
State of California
Bid 6794
found on campus (fire hydrants, backflow devices, valves, fire hose cabinets, etc). This
information shall be transferred to the Facility Information System, for archive purposes.
Drawings / database requirements for fire extinguishers are located in Paragraph 2.1 –
Survey, of these specifications.
F.
Provide ongoing inspections, testing and maintenance in accordance with the intervals
indicated in the following tables:
Table 5.1 Summary of Sprinkler System Inspection, Testing, and
Maintenance
Item
5/19/2015 12:46 PM
Activity
Frequency
Reference
Control valves
Inspection
Quarterly
Table 12.1
Alarm devices
Inspection
Quarterly
5.2.6
Gauges (wet pipe systems)
Inspection
Quarterly
5.2.4.1
Hydraulic nameplate
Inspection
Quarterly
5.2.7
Buildings
Inspection
Annually (prior to
freezing weather)
5.2.5
Hanger/seismic bracing
Inspection
Annually
5.2.3
Hanger/seismic bracing in
accessible concealed spaces
Inspection
5 Years
5.2.3.3
Pipe and fittings
Inspection
Annually
5.2.2
Pipe and fittings in accessible
concealed spaces
Inspection
5 Years
5.2.2.3
Sprinklers
Inspection
Quarterly
5.2.1
Sprinklers in accessible concealed
spaces
Inspection
5 Years
5.2.1 .1.4
Spare sprinklers
Inspection
Quarterly
5.2.1.3
Fire department connections
Inspection
Quarterly
Table 12.1
Valves (all types)
Inspection
Table 12.1
Alarm devices
Test
Annually
5.3.3
Main drain
Test
Annually
Table 12.1
Antifreeze solution
Test
Annually
5.3.4
Gauges
Test
5 years
5.3.2
p. 8
IFB 6794
Exhibit A Page 6 of 19
State of California
G.
Sprinklers — extra-high
temperature
Test
5 years
5.3.1.1.1.3
Sprinklers — fast response
Test
At 20 years and every 10
years thereafter
5.3.1.1.1.2
Sprinklers
Test
At 50 years and every 10
years thereafter
5.3.1.1.1
Valves (all types)
Maintenance
Annually or as needed
Table 12.1
Obstruction investigation
Maintenance
5 years or as needed
13.2.1, 13.2.2
Bid 6794
Prior to performing any maintenance or inspection tasks for fire hose systems, the
Contractor shall replace “all” hoses in each facility, or a portion of the hoses, while the
remaining hoses are being tested. Any hose not passing the requisite tests shall be
removed from service at the University, and replaced by the contractor.
Table 6.1 Summary of Standpipe and Hose Systems Inspection, Testing,
and Maintenance
Item
Activity
Frequency
Reference
5/19/2015 12:46 PM
Control valves
Inspection
Quarterly
Table 12.1
Pressure regulating devices
Inspection
Quarterly
Table 12.1
Piping
Inspection
Semi-Annually
6.2.1
Hose connections
Inspection
Semi-Annually
Table 12.1
Cabinet
Inspection
Semi-Annually
NFPA 1962
Hose
Inspection
Semi-Annually
NFPA 1962
Hose storage device
Inspection
Semi-Annually
NFPA 1962
Alarm device
Test
Annually
Table 12.1
Hose nozzle
Test
Annually
NFPA 1962
Hose storage device
Test
5 years
NFPA 1962
Hose
Test
5 years/3 years
NFPA 1962
Pressure control valve
Test
5 years
Table 12.1
Pressure reducing valve
Test
5 years
Table 12.1
Hydrostatic test
Test
5 years
6.3.2
Flow test
Test
5 years
6.3.1
Main drain test
Test
Annually
Table 12.1
Hose connections
Maintenance
Annually
Table 6.2.2
Valves (all types)
Maintenance
Annually/as needed
Table 12.1
p. 9
IFB 6794
Exhibit A Page 7 of 19
State of California
Bid 6794
Table 7.1 Summary of Private Fire Service Main Inspection, Testing, and
Maintenance
Item
Activity
Frequency
Reference
Hose houses
Inspection
Hydrants (dry barrel and wall)
Inspection
Monitor nozzles
Inspection
Hydrants (wet barrel)
Inspection
Mainline strainers
Inspection
Piping (exposed)
Inspection
Piping (underground)
Inspection
See 7.2.2.2
7.2.2.2
Monitor nozzles
Test
7.3.3
Hydrants
Test
Flow annually (range and
operation)
Flow Annually
Flow Test
5 years
7.3.1
Piping (exposed and underground)
Quarterly
Annually and after each
operation
Semi-Annually
Annually and after each
operation
Annually and after each
significant flow
Annually
Annually and after each
operation
Annually
7.2.2.7
7.2.2.4
7.2.2.6
7.2.2.5
7.2.2.3
7.2.2.1
7.3.2
Mainline strainers
Maintenance
7.4.2
Hose houses
Maintenance
Hydrants
Maintenance
Annually
7.4.3
Monitor nozzles
Maintenance
Annually
7.4.4
7.4.5
Table 8.1 Summary of Fire Pump Inspection, Testing, and Maintenance
Item
Activity
Frequency
Reference
Pump house, heating ventilating louvers
Inspection
Weekly
8.2.2(1)
Fire pump system
Inspection
Weekly
8.2.2(2)
No-flow condition
Test
Weekly
8.3.1
Flow condition
Test
Annually
8.3.3.1
Hydraulic
Maintenance
Annually
8.5
Mechanical transmission
Maintenance
Annually
8.5
Electrical system
Maintenance
Varies
8.5
Pump operation
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p. 10
IFB 6794
Exhibit A Page 8 of 19
State of California
Controller, various components
Maintenance
Varies
8.5
Motor
Maintenance
Annually
8.5
Diesel engine system, various components
Maintenance
Varies
8.5
Bid 6794
Table 9.1 Summary of Water Storage Tank Inspection, Testing, and
Maintenance
Item
Activity
Frequency
Reference
5/19/2015 12:46 PM
Control valves
Inspection
Quarterly
Table 12.1
Water – level
Inspection
Monthly/Quarterly
9.2.1
Air pressure
Inspection
Monthly/Quarterly
9.2.2
Tank – exterior
Inspection
Quarterly
9.2.5.1
Support Structure
Inspection
Quarterly
9.2.5.1
Catwalks and ladder
Inspection
Quarterly
9.2.5.2
Hoops and grillage
Inspection
Annually
9.2.5.4
Painted/coated surfaces
Inspection
Annually
9.2.5.5
Expansion joints
Inspection
Annually
9.2.5.3
Interior
Inspection
5 years/3 years
9.2.6
Check valves
Inspection
5 years
Table 12.1
Water level alarms
Test
Semiannually
9.3.5
Level indicators
Test
5 years
9.3.1
Pressure gauges
Test
5 years
9.3.6
Automatic filling devices
Test
5 years
9.3.7
Water level
Maintenance
______
9.4.1
Drain silt
Maintenance
Semiannually
9.4.5
Control valves
Maintenance
Annually
Table 12.1
Embankment-supported coated fabric
(ESCF)
Maintenance
_______
9.4.6
Check valves
Maintenance
_______
12.4.2.2
p. 11
IFB 6794
Exhibit A Page 9 of 19
State of California
H.
Bid 6794
Table 12.1 is below. The contractor shall provide the University with information on each
item found during regular inspections, and assist the University with making an inventory
that can be compiled and verified. The bid sheets for this section contain information on
the backflow devices associated with the respective fire sprinkler system. The contractor
is to bid the maintenance / testing / repairs as needed, for these devices. The University
“may” elect to add the other equipment into the contract at a later date.
Table 12.1 Summary of Valves, Valve Components, and Trim Inspection,
Testing, and Maintenance
Item
Activity
Frequency
Reference
Sealed
Inspection
Quarterly
12.3.2.1
Locked
Inspection
Quarterly
12.3.2.1.1
Exterior
Inspection
Quarterly
12.4.1.1
Interior
Inspection
5 years
12.4.1.2
Strainers, filters, orifices
Inspection
5 years
12.4.1.2
Inspection
5 years
12.4.2.1
Control Valves
Alarm Valves
Check Valves
Interior
Pressure Reducing and Relief Valves
Sprinkler systems
Inspection
Quarterly
12.5.1.1
Hose connections
Inspection
Semi-Annually
12.5.2.1
Hose racks
Inspection
Quarterly
12.5.3.1
Casing relief valves
Inspection
Weekly
12.5.6.1, 12.5.6.1.1
Pressure relief valves
Inspection
Weekly
12.5.6.2, 12.5.6.2.1
Reduced pressure
Inspection
Quarterly
12.6.1
Reduced pressure detectors
Inspection
Quarterly
12.6.1
Fire Department Connections
Inspection
Quarterly
12.7.1
Main Drains
Test
Annually
Water-Flow Alarms
Test
Annually
12.2.6, 12.2.6.1,
12.3.3.4
12.2.7
Position
Test
Annually
12.3.3.1
Operation
Test
Annually
12.3.3.1
Fire pumps
Backflow Prevention Assemblies
Control Valves
5/19/2015 12:46 PM
p. 12
IFB 6794
Exhibit A Page 10 of 19
State of California
Supervisory
Test
Annually
12.3.3.5
Sprinkler systems
Test
5 years
12.5.1.2
Circulation relief
Test
Annually
12.5.6.1.2
Pressure relief valves
Test
Annually
12.5.6.2.2
Hose connections
Test
5 years
12.5.2.2
Hose racks
Test
5 years
12.5.3.2
Backflow Prevention Assemblies
Test
Annually
12.6.2
Fire Department Connection
Test
5 years
12.7.4
Maintenance
Annually
Bid 6794
Pressure Reducing and Relief Valves
Control Valves
2.0
12.3.4
CONTRACTOR DUTIES
A.
Fire Extinguishers
1.
SCOPE: It is the intent of this portion of the specifications to obtain complete
inspection, maintenance, re-charging and replacement for fire extinguishers, as
listed in Exhibit D-7, at San Diego State University. The work to be performed by
the Contractor shall consist of furnishing all material, labor, tools and equipment
necessary to provide full maintenance service on the equipment described. Any
work not specifically mentioned but which is needed to make the maintenance
complete within the intent of these specifications shall be performed without
additional cost to the University.
2.
Inventory
The following is an estimated inventory of the sizes and types of fire
extinguishers on campus. This data is APPROXIMATE. The University does not
guarantee the actual quantities of devices on campus:
a.
b.
c.
d.
e.
f.
g.
h.
i.
5/19/2015 12:46 PM
5# Dry Chemical (ABC, BC, etc) – 950
10# Dry Chemical (ABC, BC, etc) – 715
30# Dry Chemical (ABC, BC, etc) – 5
5# CO2 – 260
10# CO2 – 110
15# CO2 – 30
5# Clean Agent – 30
13# Clean Agent – 15
2 ½ Gallon Water - 10
3.
The importance of maintaining the equipment herein covered in a safe and
efficient operating condition at all times demands that service be performed by a
fire extinguisher Contractor who has satisfactorily maintained equipment of
similar grade to the degree specified herein.
4.
Bidders shall certify that a member of their supervisory personnel, with a
minimum of 10 years’ experience, regularly engaged in inspection and
supervision will visit the University, and each building listed least semi-annually,
p. 13
State of California
IFB 6794
Exhibit A Page 11 of 19
Bid 6794
to observe the quality of maintenance and to make certain that the quality of
maintenance meets the specified and intended standards. The Supervisor shall
schedule each visit with the Project Manager.
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5.
The University reserves the right to investigate the quality of maintenance
performed by the bidder on equipment similar to those included and to refuse
consideration of the bid if the report is unsatisfactory or, if the bidder's
organization and qualifications are inadequate to undertake the work specified.
Bidder must provide, with the bid, a current list of companies they have serviced
during the last three years.
6.
SURVEY - As part of this agreement, and as the first task assigned the
Contractor, the Contractor will receive printed copies of the campus building
plans, showing the locations of each fire extinguisher. The Contractor shall field
verify the type and size of each fire extinguisher. An Excel spreadsheet will be
provided, listing pertinent information for each extinguisher, as well as the
approximate location. The Contractor will also note any additional areas that
have fire extinguishers (if any) and note the size and type of those, for inclusion
into this agreement.
a.
Each fire extinguisher shall be surveyed and inventoried. Each fire
extinguisher shall have a “bar code” sticker installed by the Contractor
(or the existing “bar code” sticker shall be utilized), at the Contractor’s
expense, and shall be scanned into a database. The Contractor is
responsible for the purchase and maintenance of the scanner(s) used for
this contract and any bar code stickers needed for the duration of this
agreement (new, or replacement). The Contractor shall implement the
database and, with the advice and direction of the Project Manager,
maintain the database. The type of bar code equipment shall have the
decoding capability for: Code 128, Code 39, UPC and EAN/JAN,
Interleaved 2 or 5, Code 93, codebar, D2 of 5, MSI/Plessey, Code 11
and Webcode. Final encode/decode parameters will be determined by
the University. The existing bar code scanner used is a Unitech PT-630.
b.
Subsequent to the survey and the initiation of the database, the
Contractor shall provide the University with AutoCAD drawings (or an
acceptable alternate), showing the locations of each fire extinguisher in
each building. The Contractor may utilize the existing drawings for
reference (a printed sheet showing the locations of the existing fire
extinguishers), and data provided in an Excel spreadsheet. The
Contractor shall “link” each fire extinguisher shown and noted on the
drawing back to the fire extinguisher database. By “clicking” on the link
object, the data for that particular extinguisher shall “pop up” in a
separate window within the AutoCAD program. Additional methods of
accomplishing this task may be considered by the Project Manager.
c.
All databases, drawings, backgrounds, and other items associated with
this contract will become the property of the University after award of this
contract. All software work done by the Contractor, or any subcontractor shall not be construed as proprietary.
d.
The successful bidder may chose to utilize the existing database,
drawings, backgrounds and other items associated with this contract,
with the understanding that all such items remain the property of the
University at all times.
p. 14
State of California
7.
Should any of the equipment require repairs to place them in an acceptable
condition so that the Contractor can undertake to perform full maintenance at the
contract price quoted, the Contractor shall submit a detailed description of the
extra work and its cost with the Contractor's bid. No extra charge under the
service contract will be allowed for these or any other repairs, after the regular
contract service is inaugurated. The cost of these initial repairs (if any) will not
be an award factor in this bid.
8.
CONDITIONS OF SERVICE: If conditions warrant, or as part of requirements
set forth by this agreement, the Contractor shall repair, replace or re-charge any
or all, but not limited to, the following:
a.
4)
5)
9.
10.
Bid 6794
Service
1)
2)
3)
Pressurized Water type extinguishers. Various sizes
Carbon dioxide type extinguishers. Various sizes.
Dry chemical type extinguishers. Various sizes and
compositions.
Halon type extinguishers. Various sizes. If, during the terms of
this agreement, halon type extinguishers or the halon gas is no
longer available, due to discharge or a malfunction of the
extinguisher, the Contractor shall substitute an appropriate type
fire extinguisher for the application, and make the appropriate
modification to the list of devices (Exhibit E).
New fire
extinguishers, of a halon type, shall be provided at a cost per unit
as shown and noted on the Bid Form.
Other types of fire extinguishers and fire extinguishing devices
not specifically listed herein.
Testing
a..
All fire extinguisher vessels shall be hydrostatically tested pursuant to
NFPA 10, Standard for Portable Fire Extinguishers, latest adopted
Edition. The results of each test shall be recorded by the Contractor.
The cost(s) for hydrostatic testing is to be recorded on the Bid Form.
Escalation is not applicable for this service under this contract. The cost
of hydrostatic testing may be considered as an award factor for this
contract.
b.
All fire extinguishers shall be inspected and certified pursuant to NFPA
10, Standard for Portable Fire Extinguishers, latest adopted Edition. No
additional costs shall be incurred by the University for this service.
Training
a.
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IFB 6794
Exhibit A Page 12 of 19
At least twice per calendar year, the Contractor shall provide campus
personnel with four (4) each, two (2) hour training sessions on the care,
use and applications of fire extinguishers. The training shall consist of a
lecture / video presentation and actual demonstrations of various types
of fires, using various types of extinguishers. The campus will provide a
suitable site for the training. The Contractor will contact and coordinate
the training with the local City Fire Department battalion chief. This
training will be done at no additional cost to the University.
p. 15
State of California
IFB 6794
Exhibit A Page 13 of 19
10.
The Contractor shall maintain the original fire extinguisher specifications, as
closely as possible, and within the limits of the jurisdictional agency.
11.
Records: The Contractor shall maintain all record documents, required by any
and all jurisdictional agencies, at the Contractor’s Office, and at a location
specified by the Project Manager. Record all fire extinguisher data, for each
building and each location along with other pertinent data (certification dates,
testing dates and results, replacement dates, etc).
Bid 6794
12. Monthly Tasks: The following tasks are the minimum requirements, to be
performed on a monthly basis:
a.
b.
c.
d.
Scan the unit.
Remove the extinguisher from its hanger.
Check the gauge pressure.
Check the tag (Verification of Service) on the extinguisher for potential
hydrostatic testing, or other inspection/testing information. Replace /
modify as needed or required.
e. Check that the operating instructions on the nameplate is legible and
facing outward.
f. Check the weight of the extinguisher by weighing or “hefting”.
g. Examine the extinguisher for physical damage, corrosion, leakage, or
clogged nozzle.
h. Replace the extinguisher on its hanger.
i. Check for any obstruction that would interfere with accessibility to the
extinguisher.
j. During the inspection, note changes in the building layout; function; and
room(s) configuration, that may affect the placement, type or quantity of
the portable fire extinguisher required.
k. Compile a complete report of the inspection, in an electronic format
(pursuant to Paragraph 1.03 A. 1.). The report must be e-mailed to the
Project Manager. The report shall also include any deficiencies and
recommendations for corrective actions.
2.1
SPECIAL TESTS:
A.
2.2
HOUSEKEEPING:
A.
2.3
The Contractor shall thoroughly clean all fire extinguishers; ensure that the areas
surrounding the fire extinguishers are clear of obstructions and are clearly identified.
Report to the Project Manager any discrepancies, in writing, during regular inspections.
STOCK OF MATERIALS:
A.
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All fire extinguishers shall by hydrostatically tested pursuant to Table 7.2 of NFPA 10,
and to the extent of Chapter 7 in its entirety. Records of the testing shall be kept and
forwarded to the Project Manager. The Contractor shall provide the University with a
base cost for this service, and shall perform the service as needed, pursuant to the
survey conducted by paragraph 1.03 of this Exhibit. Additional costs shall be
acknowledged by an amendment to this Agreement or by the formation of a separate
agreement for this service.
The Contractor shall keep in stock replacement parts as needed for complete
maintenance and repair of the fire extinguisher sets covered by this agreement;
chemicals, carbon dioxide, hoses, fittings, and any other materials needed for complete
maintenance, re-charging, testing and repair of campus fire extinguishers.
p. 16
State of California
B.
In addition, keep on the premises or in a warehouse within fifty (25) miles of the
University: portable fire extinguishers, of the correct size and type, to provide
replacements for those extinguishers places out of service, or while being tested.
Additionally, keep on the premise, or in a warehouse, additional fire extinguishers, for
installation at campus facilities where directed or needed, as requested by the Project
Manager. A room has been allocated in Parking Structure II for the storage of University
fire extinguishers and spare parts.
B.
Fire Suppression Systems (Gas / Halon / Clean Agent / FM)
C.
2.4
IFB 6794
Exhibit A Page 14 of 19
1.
The Contractor is responsible for the inspection, testing, repair, and replacement
of gas suppression systems, pursuant to the system manufacturers specifications
and to the applicable NFPA / CSFM standards.
2.
The Contractor shall provide the Project Manager with all test inspection and test
reports.
Bid 6794
All systems, inclusive: Any work not specifically mentioned but which is needed to make
the maintenance complete within the intent of this Specification shall be performed
without additional cost.
PATENTS:
The Contractor shall hold and save the State and San Diego State University, or their agents or
employees, harmless from liability of any nature or kind, including cost and expenses for or on
account of any patented or unpatented invention, article or appliance manufactured or used in the
performance of this Contract.
2.5
PERFORMANCE:
2.6
SCHEDULES AND RECORDS:
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A.
Successful bidders shall submit a work schedule / job site checklist with the awarded
contract.
B.
These work schedules / checklists shall be designed for each fire extinguisher to be
serviced, and shall conform to the manufacturer's recommended practice for the
particular equipment concerned and pursuant to NFPA 10. They shall show the kind and
frequency of service, testing, and cleaning proposed by the Contractor for the duration of
the Contract. The University will evaluate proposed work schedules in awarding the
contract.
C.
All service, inspections, adjustments, tests, cleaning, re–charging, routine repairing and
other preventative maintenance activities shall be performed in accordance with
schedules submitted with the Contractor's bid.
D.
After approval of schedules by the University and commencement of work, the Contractor
shall keep these work schedules on display at a place to be determined by the Project
Manager, and perform regular maintenance service in accordance therewith. Schedules
posted shall be of the chart type, which shall be initialed by the serviceman when each
scheduled inspection is performed.
E.
Contractor shall also maintain an accurate and complete log of all work performed in
addition to routine service at each location. These logs shall include emergency call-
p. 17
State of California
IFB 6794
Exhibit A Page 15 of 19
Bid 6794
back service describing the nature of all complaints and their resolution. The logs shall
be kept in a place designated by the Project Manager.
F.
3.0
All forms required for the above schedules, monthly work sheets, call-back records and
performance reports must be approved by the University before work on the contract
commences.
ADMINISTRATION
A. KEY ISSUE AND PARKING
Contact the Project Manager prior to commencement of this contract to obtain keys to the
University. Keys shall be checked-out by the Contractor or designee. In the event of
loss, the Contractor shall be held liable for the total cost of labor and materials to re-key
the entire area accessible with the lost keys. The Contractor or designee shall check out
the keys at the Co-Generation Plant and return them at the end of each day. This will
keep a log of the Contractor’s visits to the campus. During periods of construction or
building modification, some areas may not be accessible. The Contractor shall obtain the
necessary keys from the Physical Plant “Lock-Box”, and return them at the end of the day
or work period.
3.1
B.
Contractor at all times shall observe campus parking rules and regulations. No properly
issued citation will be waived. Parking for contractor personnel and vehicles shall be in
those areas so designed by the Department of Public Safety.
C.
If the Contractor's agent uses any University controlled parking facility, it will be
necessary to purchase a parking pass from the Public Safety Office. It will be the
responsibility of the Contractor or its agent to pay any fees required. Each vehicle on
campus must have the required “Vendor” parking permit. Permits may be purchased for
up to 6 months at a time (current costs for vendors are: $5 per day / $11 per week / $44
per month) for “each” vehicle.
D.
Contact Debbie Richeson, Department of Public Safety, (619)594-1991, for any
information and if a parking fee is applicable, consider this cost in your total bid.
DURATION
A. This contract will remain in effect for the term July 1, 2015 through June 30, 2018. The
University fiscal year is July 1st through June 30th.
B. This contract will have an option to renew for up to two (2) consecutive twelve-month periods
by mutual agreement of both parties.
3.2
ESCALATION
A.
The price quoted shall remain in effect for twelve (12) months from the date of contract
initiation. On July 1st of each subsequent year, for the term of this contract, the price
shall be adjusted as follows:
1.
3.3
HOURS OF WORK
A.
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100% of the contract price shall be increased by 2% per year.
All normal work under this contract is to be performed during regular working days of the
trades involved, within the entire scope of these specifications (typically Monday through
p. 18
State of California
IFB 6794
Exhibit A Page 16 of 19
Bid 6794
Friday, 0700 through 1700 hrs.). This does not obviate requirements for service,
maintenance, testing or repair as needed by the University. Overtime for periods over
that specified by particular trades will be paid at the difference between normal and
overtime labor at the Contractor’s regular billing rate.
3.4
3.5
CHANGES IN WORK
A.
The University, without invalidating this agreement, may order extra work or make
changes by altering, adding to, or deducting from the work only by written
purchase/service order. The order, initiated by the University and properly approved and
authorized shall set forth the amount of money to be added or deducted.
B.
In the event that the University withdraws or adds any building, system, system
component or other device to or from service, or the usefulness of any system or
component shall end, during the term of this agreement, the Contractor shall agree to
negotiate and acceptable reduction and/or increase of cost for service for the balance of
the duration of said agreement. Any withdrawals or additions of equipment to this
agreement will be made after terms have been agreed to by the Contractor and the
University. A certified letter to the Contractor from the University will be issued to initiate
the change to the contract, and an amendment to the contract will be made once each
year, formally reflecting any addition or deletion or change for the year.
RIGHT TO INSPECT
A.
The University may, at any time, retain the services of an independent fire protection
system engineering firm, or the California State Fire Marshal, to evaluate the Contractor’s
performance covered by this agreement. These evaluations may be made on a yearly
basis during the course of this contract.
1.
3.6
3.7
PAYMENTS
A.
The University will process claims for payment of approved invoices in accordance with
State and University procedures and the terms of this agreement. Payments are typically
made 30 days in arrears.
B.
As a basis for payments of claims for services rendered, monthly billings must be
accompanied by service reports indicating hours worked and work accomplished in each
building during the month. Reports shall be verified by the signature of the Project
Manager, or designee. Failure to comply will result in the withholding of the monthly
payment.
C.
If necessary at the commencement or termination of the contract, payments will be made
for any fractional part of a month’s service at the rate of one-thirtieth (1/30) of the monthly
charge for each day of service rendered.
EXCLUSIONS
A.
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The results of these evaluations will be issued by the entity to the University. If
non-compliance items are included in the report, the University will issue a
punch-list to the Contractor who shall complete those items within thirty (30)
days. The University, at its discretion, may choose to solicit competitive bids to
abate the non-compliance items. The cost of this corrective action will be
deducted from money owed to the Contractor.
The following work is excluded from this contract and is not the responsibility of the
Contractor:
p. 19
State of California
1.
2.
3.
4.
5.
6.
7.
8.
3.8
3.9
Bid 6794
Power circuits providing operating power to the device controllers.
Work required by acts of vandalism, misuse or causes beyond the control of the
Contractor. The Contractor shall obtain University approval to repair vandalized
or misused items problems. Payment will be made through a separately funded
Service Order. The University reserves the right to solicit proposals from other
firms to effect repairs of fire protection systems needed due to vandalism or
misuse.
New attachments or modifications as may be recommended or required by
insurance companies or federal, state, municipal or other governmental
agencies.
Fire alarm systems are maintained under a separate maintenance contract,
including quarterly tamper and flow inspection and testing.
Inspection, testing and maintenance of halon system(s) shall not be the
responsibility of the Contractor under this contract.
Repair or replacement of underground piping, unless such pipes were damaged
by the Contractor.
Replacement (in entirety) of backflow prevention devices, fire pumps, fire pump
controllers, fire extinguishers and fire hydrants, unless such equipment was
damaged by the Contractor. The contractor shall obtain approval for full
replacement of these items. Payment will be made through a separately funded
Service Order.
Obsolescence (fire equipment): Some of the fire protection equipment on
campus is antiquated or obsolete, and parts are difficult to obtain. The
Contractor shall make every reasonable attempt to locate parts and supplies for
the equipment covered by this agreement. Should it become evident to the
Project Manager that parts or materials are not available in a timely manner for a
particular piece of equipment or system, the contractor shall provide the
University with a proposal for parts and installation. This paragraph does not
prohibit the University from soliciting competitive bids for such work.
CONDITIONS OF SERVICE
A.
Inspection and Testing
The Contractor shall systematically inspect and test each and every device and system,
according to all applicable standards set forth in Part 1, Section 4 of these documents
and intervals listed in Part 2, Section 1-D. Coordinate all tests with the Project Manager,
the Physical Plant Work Control Center and the University Department of Public Safety,
so that disruption to the University will be minimal.
B.
Promptly correct any defects found during inspection or testing of the systems. If
these corrections cannot be made immediately, notify the Project Manager, and submit a
report of the defect and the anticipated duration before correction. Submit copies of all
test results and any deficiency found to the Project Manager no later than one (1) week
after completion of testing.
MAINTENANCE AND REPAIR
A.
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IFB 6794
Exhibit A Page 17 of 19
All water-based fire protection systems and devices, including fire sprinkler systems,
standpipe systems, fire backflow preventers, fire hydrants, fire water storage systems,
wet system alarm indication devices, fire pumps, and fire extinguishers are the
responsibility of the Contractor to maintain. System troubleshooting is the responsibility
of the Contractor, regardless of cause. The University will compensate the Contractor to
effect repairs only if it has been determined that the trouble is caused by vandalism,
misuse or events beyond the cause or control of the Contractor.
p. 20
State of California
3.10
3.11
B.
Provide all labor, parts and materials required to perform normal and preventive
maintenance on fire protection systems. Supply, repair, clean and replace defective
parts or as made necessary due to normal wear and tear or age. Provide suitable,
correctly designed replacement parts.
C.
It is understood that the fire protection systems described herein are vital to building and
occupant safety. As such, the systems may not be inoperable for any extended time
period. Should circumstances require a fire protection system to be inoperative for more
than a 12 hour period, then the Contractor will be required to provide an adequate fire
watch to the University, at no additional cost to the University. A proposal for the fire
watch, and duties of fire watch personnel will be required to be submitted to the Project
Manager and the campus Fire Marshal.
D.
Should a fire protection system need repair, and the Contractor be unable to effect timely
repairs, then the University may, at the Project Manager’s discretion, retain the services
of the manufacturer of the subject fire protection system, or any other entity deemed
appropriate, and have the repairs made. The cost for such repairs will be deducted from
the monthly amount paid to the Contractor under this agreement.
A.
Provide unlimited 24-hour, 7 days per week emergency call-back service. Respond
within 60 minutes to requests for service. Respond to calls only from the Work
Control Center, the Project Manager,the Co-Generation Plant watch, or the Campus
Police. When the request specifies and emergency, or an emergency situation, report to
the scene of the emergency within two hours. Failure to do so may, at the option of the
University, be grounds for cancellation of this agreement.
B.
Furnish call back service upon request at no additional expense to the University during
regular working hours, typically 6:00 am through 5:00 pm, Monday through Friday. In the
event of a call back during overtime hours, furnish all travel time, expenses and time on
the job. The Contractor may bill the University for the bonus portion of the labor only.
C.
All vandal or misuse related work must be authorized by the University. Work performed
without prior authorization and adequate documentation will not be paid for.
VERIFICATION AND ACCEPTANCE
The Contractor shall have a local supply of replacement parts sufficient for the normal
maintenance and repair of campus fire protection systems, with availability of nonstocked parts from the manufacturer within 3 business days. Lack of parts or supplies for
systems described in this agreement does not obviate the Contractor from effecting
timely repairs to fire protection systems.
SCHEDULES AND RECORDS
A.
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At least quarterly, and inspection of the work shall be conducted by the Project Manager
and the Contractor to ensure that the work is being carried out in conformance with the
specifications. Unless relieved of responsibility for corrections by the University,
complete all items identified for correction within a reasonable period of time as agreed to
with the Project Manager.
MATERIAL STOCK
A.
3.13
Bid 6794
CALL BACK SERVICE
A.
3.12
IFB 6794
Exhibit A Page 18 of 19
All work, inspections, testing, repairs, or maintenance must be scheduled with the Project
Manager, and documented with a service ticket provided by the Contractor. Test and
p. 21
State of California
IFB 6794
Exhibit A Page 19 of 19
Bid 6794
inspection results, suggested repairs and cost proposals shall be provided by the
Contractor on a form or type approved by the Project Manager. The University requests
that “all” service, testing, maintenance documents generated as part of this contract be
delivered electronically (PDF files are preferred) to the project manager via e-mail.
B.
3.14
The Contractor shall maintain an accurate log of all work performed. These logs shall
include emergency call back service describing the nature of all complaints and their
resolution.
PIPING AND CONSTRUCTION PLANS
A.
All sprinkler piping diagrams or construction plans of systems in all buildings covered
under this agreement are the property of the University and upon termination of this
agreement shall be delivered to the University. In the event system plans or piping
diagrams are required by the University from the Contractor as part of the work
performed under this agreement, the Contractor shall make these as-built or as-modified
drawings available to the University at no additional charge.
B.
The Contractor shall make no changes to any system, component or device without first
obtaining approval of the Project Manager. Properly record all changes on any drawings
or diagrams and include proper identification, date of change, reason, and the name of
the person making the change. In the event new piping is installed, new devices,
components, etc. are added, the contractor shall provide documentation of any changes
made to systems, such as redlined markups of plans provided by the University.
C.
It is understood that the University does not have all plans and piping diagrams on all
building system.
END OF EXHIBIT A
5/19/2015 12:46 PM
p. 22
State of California
IFB 6794 EXHIBIT B
Page 1 of 9
Bid 6794
SOLICITATION PROVISIONS
BIDDER CERTIFICATIONS
I.
SOLICITATION PROVISIONS
1.
Definitions:
2.
(a)
The Trustees of the California State University are referred to as “CSU” or “University.”
(b)
The terms “bid” and “proposal” are synonymous and means an offer made in response to
a solicitation to perform a contract for work and labor or to supply goods at a specified
price, whether or not it is considered a “seal bid” or results in award of a contract to a
single or sole source.
(c)
“Bidder” or “Proposer” is used interchangeably and each shall apply to the business
entity which submits a bid/proposal or is awarded a contract.
Preparation of Bids and Proposals:
(a)
Proposer shall carefully review all documents referenced and made a part of this
solicitation to ensure that all information required to properly respond to the solicitation
has been received or made available and all requirements are priced in the proposal.
Failure to examine any document, drawing, specification, or instruction will be at the
proposer’s sole risk.
If applicable, it is the bidder’s responsibility to examine the proposed installation site to
fully understand the work and any difficulties which may arise in performing the work.
No variation from the contract terms shall be made because of bidder’s lack of
examination or knowledge.
(b)
All bids submitted, including electronic bids, must indicate unit prices for each separate
line item quoted in addition to showing the totals. In case of discrepancy between the unit
price and the extension set forth for the item, the unit price shall prevail; however, if the
amount set forth as a unit price is ambiguous, unintelligible, or uncertain for any cause, or
is omitted, the amount set forth in the "Extension" column shall be divided by the
quantity for the item and the price thus obtained shall be the unit price. In case of
discrepancy between the totals shown on the bid form and the actual sum of the item
totals, the actual sum of all item totals shall prevail.
(c)
Brand names: Any reference to brand names and numbers in the bid solicitation is
intended to be descriptive, but not restrictive, unless otherwise specified. Bids on
equivalent items meeting the indicated standards of quality will be considered, unless
otherwise specified, providing the bid clearly describes the article offered and how it
differs from the reference brands.
Unless the bidder specifies otherwise in the bid, it is understood that the bidder is offering
a referenced brand item as specified in the bid solicitation. The CSU reserves the right to
determine whether a substitute offer is equivalent to and meets the standards of quality
indicated by the brand name references; the CSU may require a bidder offering a
substitute to supply additional descriptive material and a sample.
Page 1 of 9
5/19/2015 12:46 PM
p. 23
State of California
IFB 6794 EXHIBIT B
Page 2 of 9
Bid 6794
SOLICITATION PROVISIONS
BIDDER CERTIFICATIONS
(d)
Time of delivery (whether a commodity or a service) is a part of the bid and must be
strictly observed. Time, if stated as a number of days, shall mean calendar days.
(e)
Bids shall be completed in all respects as required by this solicitation. A bid may be
rejected if conditional or incomplete, or if it contains any alterations or other irregularities
of any kind, and will be rejected if any such defect or irregularity could have materially
changed the quality of the bid. Bids which contain false or misleading statements, or
which provide references which do not support an attribute or condition claimed by the
Bidder, may be rejected. If, in the opinion of the evaluation committee, such information
was intended to erroneously and fallaciously mislead the CSU in its evaluation of the bid,
and the attribute, condition, or capability is a requirement of this solicitation, the bid will
be rejected. Statements made by a bidder shall also be without ambiguity, and with
adequate elaboration, where necessary, for clear understanding.
The CSU reserves the right to request additional information which in the CSU's opinion
is necessary to assure that the proposer’s competence, experience, number of qualified
employees, business organization and financial resources are adequate to perform
according to contract.
3.
Submission of Bids:
(a)
Whenever the CSU so designates, bids must be signed and sealed, with the bid number,
bidder's name and address, and closing date, on the outside of the envelope.
(b)
Bids or partial bids, and modifications or corrections thereof received after the closing
time specified may not be considered.
(c)
The bidder is solely responsible for ensuring that the bid is delivered to the CSU prior to
the date and time specified and in accordance with the solicitation requirements. The
CSU shall not be responsible for any delays in mail delivery, including delay occasioned
by the internal CSU mailing system, or transmission errors or delivery errors.
4.
Cancellation: This solicitation does not obligate CSU to enter into an agreement. CSU reserves
the right to cancel this solicitation at any time, should the project be canceled, CSU loses the
required funding or it is deemed in the best interest of CSU. No obligation either expressed or
implied, exists on the part of CSU to make an award or to pay any cost incurred in the preparation
or submission of a bid.
5.
Bidder’s Cost: Costs for developing bids are entirely the responsibility of the bidder and shall not
be chargeable to the CSU.
6.
Revisions in Bid Solicitation: In the event a bidder believes that the CSU’s bid solicitation is
unfairly restrictive or has substantive errors or omissions in it, the matter must be promptly
brought to the attention of the CSU's procurement office, either by telephone, telegraph, letter, or
visit, immediately upon receipt of the bid solicitation, in order that the matter may be fully
considered and appropriate action taken by the CSU prior to the closing time set for bids.
7.
Removal of Names from Bidders' List: The CSU may remove the name of any vendor or
contractor from its lists of potential bidders whenever the CSU has received no recent responses
to its bid solicitations from that vendor or contractor.
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BIDDER CERTIFICATIONS
8.
Award of Contracts:
(a)
Contracts will be made or entered into with (1) the lowest responsible bidder meeting
specifications, (2) the bidder with the highest score attained at the end of a competitive
evaluation process, or (3) as otherwise specified in the bid solicitation. The CSU reserves
the right to determine the results of the prescribed evaluation process and the awardee.
(b)
Where more than one item is specified in the bid solicitation, the CSU reserves the right
to determine the low bidder either on the basis of individual items or on the basis of all
items included in the bid solicitation.
(c)
Unless the bidder specifies otherwise in the submitted bid, the CSU may accept any
portion or group of items or services offered in the bid, or accept none of them at all.
(d)
The CSU reserves the right to reject any or all bids and to waive informalities and minor
irregularities in bids received.
(e)
A CSU purchase order mailed or otherwise furnished to the successful bidder within the
time for acceptance specified in the bid solicitation results in a binding agreement
without further action by either party. The binding agreement shall be interpreted,
construed, and given effect in all respects according to the laws of the State of California.
9.
Bid Evaluation Preferences: In evaluating bids, the CSU will give preferences in accordance with
the law for suppliers who are a California certified Small Business. If the bidder claims
preferences under the Enterprise Zone Act (EZA), Target Area Contract Preference Act (TACPA)
and Local Agency Military Base Recovery Area Act (LAMBRA), the bidder must complete and
return the appropriate forms incorporated in the solicitation. Preferences may also be given for
bidders using recycle products in accordance with Public Contract Code Sections 10408 and
12150 et seq. Where multiple preferences are claimed, the CSU will verify eligibility for the
preference(s) and evaluate and apply preference(s) in accordance with law and established
procedures.
10.
Disabled Veteran Business Enterprise Participation Requirement and Incentive:
Senate Bill 115* mandates a new incentive program to help State agencies meet their annual
DVBE participate goals. The Department of General Services’ policy implements this program
by rewarding prime bidders for increased DVBE participation; the more DVBE participation, the
greater the incentive.
California state law requires that its state agencies achieve a goal of three (3) percent participation
for disabled veteran business enterprises (DVBE) in state contracts. Failure of the Bidder to
comply with the DVBE requirement will cause the Trustees to deem the bid nonresponsive and
the Bidder to be ineligible for award of Contract. [Note: the “Good Faith Effort (GFE)” is
NOT an option to satisfy this requirement.]
(a)
A “Disabled veteran business enterprise contractor, subcontractor, or supplier,” means
any person or entity that has been certified by the Office of Small Business & DVBE
Services and that performs a “commercially useful function,” in providing services or
goods that contribute to the fulfillment of the contract requirements.
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SOLICITATION PROVISIONS
BIDDER CERTIFICATIONS
(b)
(c)
In order to satisfy and be responsive to this requirement, the Bidder must meet the three
(3) percent DVBE Participation Goal which is attained when:
(i)
The Bidder is not a DVBE and is committed to use DVBEs for not less than three
(3) percent of the Contract dollar amount; or
(ii)
The Bidder is a DVBE and is committed to performing not less than three (3)
percent of the Contract dollar amount with its own forces or in combination with
those of other DVBEs.
(iii)
Bidder has an approved CA State DVBE Utilization Plan on file with the CA
State Department of General Services, Procurement Division.
Documentation Requirements. The Bidder must document its satisfaction of the DVBE
participation goal requirement on the forms in the Appendices. Final determination of
DVBE Participation Goal Attainment by the Bidder shall be at the Trustees’ sole
discretion.
The forms that must be completed and returned with the bid, are attached to this
RFP as Exhibit X.
(d)
Use of Proposed DVBE. If awarded the Contract, the successful Bidder must use the
DVBE suppliers and/or subcontractors proposed in its bid proposal unless it has
requested substitution and has received approval of the Trustees in compliance with the
Subletting and Subcontracting Fair Practices Act. See Article 4.04, Substitution of
Subcontractors.
(e)
Trustees’ Reporting of DVBE Participation. Responsive to direction from the State
Legislature, the Trustees are seeking to report increased statewide participation of DVBE
in contract awards. To this end, the successful Bidder shall inform the Trustees of any
contractual arrangements with subcontractors, consultants or suppliers that are certified
DVBE.
(f)
Additional DVBE Information Sources. For more information regarding DVBE
certification, copies of directories or for general DVBE information, contact:
State of California, Department of General Services, Procurement Division
Small Business & DVBE Services Branch
P.O. Box 989052, West Sacramento, CA 95798-9052 (mailing address)
707 Third Street, First Floor, Room 400, West Sacramento, CA 95605 (physical address)
Telephone number: (800) 559-5529 or (916) 375-4940
Fax number: (916) 375-4950
Email: osdchelp@dgs.ca.gov Internet www.pd.dgs.ca.gov/smbus.
(g)
Incentives: In accordance with Government Code section 14838(f), and Military and
Veterans Code sections 999.5(a) and 999.5(d), the Trustees shall grant a bid incentive for
bid evaluation purposes only to Bidders that exceed the three percent DVBE participation
requirement. The level of DVBE incentive will correlate to the level of participation; that
is, the more DVBE participation proposed, the higher the incentive. The combination of
preferences (Small Business Preference, for example) with a DVBE incentive may not
exceed ten percent or $100,000, whichever is less. A non-small business cannot displace
a California certified small business from the top ranked position due to application of
preferences or incentive.
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BIDDER CERTIFICATIONS
Application of incentive:
A.
The incentive is applied during the evaluation process and is only applied
for responsive bids from responsible bidders proposing the percentage(s) of
DVBE participation for the incentive specified in the solicitation.
Solicitations may provide an incentive scale under which bidders obtaining
higher levels of participation qualify for greater incentives.
B.
For award based on low price, the incentive is applied by reducing the bid
price by the amount of incentive as computed from the lowest responsive
and responsible bid price. The computation is for evaluation purposes
only. Application of the incentive shall not displace an award to a small
business with a non-small business. (See Exhibit X, Section VIII, DVBE
Incentive Program.) Bidders who meet or exceed a 3% participation will
receive an Incentive.
C.
For award based on high score, the incentive points are included in the sum
of non-cost points. The incentive points cannot be used to achieve any
applicable minimum point requirements.
DVBE Incentive Levels:
The Trustees are granting a DVBE participation bid incentive for this project for bid
evaluation purposes only. Bidder must exceed the three percent DVBE participation
requirement in order to earn this incentive.
The bid incentives are as follows:
DVBE Participation
Minimum 3%
Incentive
0%
Greater than 3% to less than
10%
10% or greater
3%
5%
For more information on DVBE participation for this solicitation, please contact:
San Diego State University
Small Business/DVBE Coordinator
Contract and Procurement Management
5500 Campanile Dr. MC-1616
San Diego, CA 92182-1616
619-594-5243
11.
Financing of Acquisition: Bidder shall include within the contents of its bid or proposal the best
financing alternatives it has to offer the CSU whenever the solicitation document expresses the
CSU’s desire to consider financing (including third-party possibilities) as an option.
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SOLICITATION PROVISIONS
BIDDER CERTIFICATIONS
12.
Patent, Copyright, and Trade Secret Indemnity: A contractor may be required to furnish a bond to
the CSU against any and all loss, damage, costs, expenses, claims and liability for patent,
copyright and trade secret infringement.
13.
Protests:
(a)
Prior to Bid Opening - Potential bidders are afforded the opportunity to take exception to
or “protest” the specifications and/or requirements of the bid solicitation. Such protests
must be conveyed in writing to the CSU and also be resolved in writing by the CSU each
within the timeframes specified, prior to the scheduled bid submittal deadline. However,
any protests of specifications or requirements received after the deadline identified in the
bid solicitation shall be considered untimely and shall be rejected. The CSU’s decision on
a protest is final.
(b)
Prior to Contract award - If, prior to award of a contract, a protest is received in writing
within the timeframe specified within the bid solicitation and filed on the grounds that the
intended award is not in conformance with the specifications or requirements of the bid
solicitation, the contract shall not be awarded until the protest has been withdrawn or a
decision has been reached by the CSU. The CSU shall review the merits and timeliness
of the protest and submit a decision in writing or otherwise furnish to the bidder the
decision in such a manner as to ensure receipt. The CSU’s decision on a protest is final.
14.
Accommodations for the Disabled: It is the policy of the CSU to make every effort to ensure that
its programs, activities and services are available to all persons, including persons with
disabilities. Persons with a disability needing a reasonable modification to participate in the
procurement process, or persons having questions regarding reasonable modifications for the
procurement process may contact the buyer listed elsewhere in this solicitation.
15.
Confidentiality: Final bids are public upon bid opening; however the contents of all proposals,
drafts bids, correspondence, agenda, memoranda, working papers, or any other medium which
discloses any aspect of a bidder’s proposal shall be held in the strictest confidence until Notice of
Intent to Award (Request for Proposal) or award of contract (Invitation for Bid), as applicable.
The content of all working papers and discussions relating to the bidder’s proposal shall be held
confidential indefinitely unless the public interest is best served by an item’s disclosure because
of its direct pertinence to a decision, agreement or an evaluation of the bid.
Any information considered to be proprietary by the bidder shall be marked "Confidential". To
the extent the Manager of the Contract and Procurement Management Office concurs, this
information will not be considered public information. The Manager of the Contract and
Procurement Management Office is the final authority as to the extent of material which is
considered confidential. Except as required by law or other CSU policies, the CSU shall not
disclose confidential information. Pricing information cannot be considered confidential.
II.
BIDDER CERTIFICATIONS
By submitting a bid, the Bidder certifies to the following:
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SOLICITATION PROVISIONS
BIDDER CERTIFICATIONS
1.
Americans With Disabilities Act (ADA): Contractor assures the CSU that it complies with the
Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of
disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42
U.S.C. 12101 et seq.)
2.
Unfair Practices Act: Contractor warrants that its bid complies with the Unfair Practices Act
(Business and Professions Code Section 17000 et seq.).
3.
Violation of Air or Water Pollution Laws: Unless the contract is less than $25,000.00 or with a
sole-source provider, Government Code Section 4477 prohibits the State from contracting with a
person, including a corporation or other business association, who has been determined to be in
violation of any State or federal air or water pollution control law. By a proposal the Contractor
warrants that the Contractor has not been found to be in violation of any order or resolution not
subject to review promulgated by the State Air Resources Board or an air pollution district, or is
subject to a cease and desist order not subject to review issued pursuant to Section 13310 of the
Water Code for violation of waste discharge requirements or discharge prohibitions, or is finally
determined to be in violation of provisions of federal laws relating to air or water pollution.
By submitting a bid, the Bidder certifies that it has not been identified either by published notices
or by Board notification as a person in violation of State or federal air or water pollution control
laws.
4.
Compliance with NRLB Orders: In submitting a bid or signing a contract the Contractor swears
under penalty of perjury that no more than one final, unappealable finding of contempt of court
by a federal court has been issued against the Contractor within the immediately preceding twoyear period because of the Contractor's failure to comply with an order of a federal court which
orders the Contractor to comply with an order of the National Labor Relations Board. This
provision is required by, and shall be construed in accordance with, Public Contract Code Section
10296.
5.
Assignment of Antitrust Actions: The bidder's attention is directed to the following provisions of
Government Code Sections 4552, 4553, and 4554, which shall be applicable to the bidder:
In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is
accepted, it will assign to the procurement body all rights, title, and interest in and to all causes of
action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright
Act (Chapter 2, [commencing with Section 16700] of Part 2 of Division 7 of the Business and
Professions Code), arising from purchases of goods, materials, or services by the bidder for sale
to the procurement body pursuant to the bid. Such assignment shall be made and become
effective at the time the procurement body tenders final payment to the bidder (Government Code
Section 4552).
If an awarding body or public procurement body receives, either through judgment or settlement,
a monetary recovery for a cause of action assigned under this chapter, the assignor shall be
entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover
from the public body any portion of the recovery, including treble damages, attributable to
overcharges that were paid by the assignor but were not paid by the public body as part of the bid
price, less the expenses incurred in obtaining that portion of the recovery (Government Code
Section 4553).
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SOLICITATION PROVISIONS
BIDDER CERTIFICATIONS
Upon demand in writing by the assignor, the assignee shall, within one year from such demand,
reassign the cause of action assigned under this part if the assignor has been or may have been
injured by the violation of law for which the cause of action arose and (a) the assignee has not
been injured thereby, or (b) the assignee declines to file a court action for the cause of action
(Government Code Section 4554).
6.
Noncollusion Affidavit: By submitting a bid, Bidder hereby certifies that the bid is not made in
the interest of, or on behalf of, any undisclosed party; that the bid is genuine and not collusive,
false, or sham; that the Bidder has not directly or indirectly induced or solicited any other Bidder
to put in a false or sham bid, and has not directly or indirectly agreed with any Bidder or anyone
else to put in a false or sham bid, or to refrain from bidding; that the Bidder has not in any
manner, directly or indirectly, sought to fix any overhead, profit or cost element of the bid, of that
of any other Bidder, or to secure any advantage against the public body awarding the contract or
anyone interested in the proposed contract.
7.
Safeguards for confidential information: By submitting a bid, Bidder acknowledges Federal
privacy laws such as Gramm-Leach-Bliley Act (Title 15, United States Code, Sections 6801(b)
and 6805(b)(2)) applicable to financial transactions and Family Educational Rights and Privacy
Act (Title 20, United States Code, Section 1232g) applicable to student records and information
from student records. In the event that such information is required for the performance of the
work specified, the Bidder hereby certifies that it has the appropriate safeguards in place as
required by Title 16 Code of Federal Regulation Chapter 1 Section 314 et seq.
8.
Covenant Against Gratuities: The Contractor shall warrant that no gratuities (in the form of
entertainment, gifts, or otherwise) were offered or given by the Contractor, or any agent or
representative of the Contractor, to any officer or employee of the CSU with a view toward
securing the Contract or securing favorable treatment with respect to any determinations
concerning the performance of the Contract. For breach or violation of this warranty, the CSU
shall have the right to terminate the Contract, either in whole or in part, and any loss or damage
sustained by the CSU in procuring on the open market any items which the Contractor agreed to
supply shall be borne and paid for by the Contractor. The rights and remedies of the CSU
provided in this clause shall not be exclusive and are in addition to any other rights and remedies
provided by law or under the Contract.
9.
Public Contracts Code Restrictions For CSU Employees: CSU employees and immediate past
employees must comply with restrictions regarding contracting with the CSU. Bidder needs to be
aware of the following provisions regarding current or former CSU employees. In submitting a
bid, bidder certifies that the bidder is eligible to contract with the CSU pursuant to the Public
Contracts Code (PCC) sections list below:
Current CSU Employees (PCC Section 10831):
(a)
No officer or employee shall engage in any employment, activity or enterprise from
which the officer or employee receives compensation or has a financial interest and
which is sponsored or funded by any CSU department through or by a CSU contract
unless the employment, activity or enterprise is within the course and scope of the
officer’s or employee’s regular CSU employment.
(b)
No officer or employee shall contract on his or her own behalf as an independent
contractor with any CSU department to provide goods or services.
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(c)
This prohibition does not apply to officers or employees of the CSU with teaching or
research responsibilities.
Former CSU Employees (PCC Section 10832):
10.
(a)
For the two-year period from the date he or she left CSU employment, no former CSU
officer or employee may enter into a contract in which he or she engaged in any of the
negotiations, transactions, planning, arrangements or any part of the decision-making
process relevant to the contract while employed in any capacity by any CSU department.
(b)
For the twelve-month period from the date he or she left state employment, no former
CSU officer or employee may enter into a contract with any CSU department if he or she
was employed by that CSU department in a policy-making position in the same general
subject area as the proposed contract within the 12-month period prior to his or her
leaving CSU service.
In submitting a bid for electronic devices, as defined by the Electronic Waste Recycling Act of
2003, Part 3 Division 30 Chapter 8.5 of the Public Resource Code, the Bidder certifies that it, and
its agents, subsidiaries, partners, joint venturers, and subcontractors for the procurement, have
complied with the Electronic Waste Recycling Act of 2003 and any regulations adopted pursuant
to the Act, or have demonstrated to the CSU that the Electronic Waste Recycling Act of 2003 is
inapplicable to all lines of business engaged in by the bidder, its agents, subsidiaries, partners,
joint venturers, or subcontractors. In addition the Bidder agrees to cooperate fully in providing
reasonable access to its records and documents that evidence compliance with the Electronic
Waste Recycling Act of 2003.
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IFB 6794 EXHIBIT B-1
Page 1 of 6
Bid 6794
SUPPLEMENTAL SOLICITATION PROVISIONS
ACCEPTANCE OF PROPOSAL This IFB creates no obligation on the part of SDSU to award a contract
or to compensate proposers for proposal preparation expenses. SDSU reserves the right to accept or
reject any and all proposals, in whole or in part and to waive or permit cure of minor irregularities.
PRE-BID CONFERENCE. A mandatory pre-bid conference/job walk has been scheduled for Tuesday,
May 26, 2015, at 10:00 a.m. Bids will not be accepted from contractors who fail to attend the scheduled
mandatory pre-bid conference. Prospective bidders should meet at the Contract and Procurement
Management Office, Administration Building, Room 116, at that time. A job walk will be offered for those
who wish to visit the sites..NOTE: It is imperative bidders arrive on time. Please allow extra time for
parking. Obtain parking permit from the Information Booth located on the corner of College
Avenue and Canyon Crest Drive (See campus map at: http://www.sdsu.edu/map/ ).
APPROVAL/ACCEPTANCE OF SERVICES Contractor agrees and understands that all services
provided under the terms of this agreement are subject to the approval of San Diego State University.
Decisions as to the adequacy of the services performed shall be made by the Project Manager, Al Martin
or designee. Decisions of the University shall be final.
AWARD Contract will be awarded to one bidder based upon “all or none” and the lowest overall
responsive, responsible bid and in the best interest of the State. If the successful bidder fails to properly
execute the agreement, the University reserves the right to award the contract to the next lowest
responsive, responsible bidder. San Diego State University reserves the right to reject any or all bids and
to waive any irregularities or informalities. The decision of the University is final.
BIDDING Bids must be submitted for the entire work described therein. Deviation from plans and
specifications will not be considered and will be cause for rejection of bids. It is the bidder's responsibility
to examine all the provisions of the Contract Specifications carefully prior to submitting a bid proposal.
All bid documents, must contain original signatures and must be signed by all appropriate parties and
submitted in a sealed envelope. Submittal of responses by fax or other electronic means is not
acceptable. Failure to comply with San Diego State University bid package requirements shall be cause
for bid rejection.
ALL BIDDERS MUST BE REGISTERED:
To register go to: www.bidsync.com . If you have not downloaded this package from this website, you are
not officially registered for this bid. If bidders are not registered they may not receive published addenda
to this bid. Failure to acknowledge published addenda may be grounds for rejection of a bidder’s
response. To download the RFP Package and to receive future addenda go to the above website.
BONDS A bid security in an amount equal to ten percent (10%) of the bid amount quoted for one
year's maintenance must be submitted with the bid. The bid security may be cash, a cashier's check
or a certified check made payable to San Diego State University, or a bidder's bond. If the bidder to
whom the award is made fails or refuses to enter into the contract within 10 days after the award, the
security shall be forfeited to the University as liquidated damages. (Attachment to Exhibit C)
The successful bidder shall furnish along with the signed contract a Performance Bond (Exhibit E)
in an amount equal to one hundred percent (100%) of the contract amount quoted for one year,
renewable on an annual basis if the contract is renewed. This bond shall guarantee faithful performance
of the contract and shall guarantee payment of wages for services engaged and of bills contracted for
materials, supplies, and equipment used in the execution of the contract. Waivers of lien for all labor and
materials furnished in any one quarter must be attached to quarterly billing cycles. The surety must be
satisfactory to the University. The University reserves the right to terminate this contract, should the
Contractor's performance bond fail to be renewed, or is not in place for the year which the contract is
effective.
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SUPPLEMENTAL SOLICITATION PROVISIONS
Bonds shall be on a form previously approved by the University and shall be executed by an admitted
surety insurer licensed in the State of California and approved by the University.
BONDS WITH RIDERS WILL NOT BE ACCEPTED Riders on bidder's bonds, performance and
payment bonds are not acceptable and shall result in a bidder being disqualified as nonresponsive. Bond
documents supplied with this bid are issued by the Trustees of the California State University and must
be employed without alteration. The scope of such bond documents is governed by California law (Public
code sections 10821, 10823 and 10824) and cannot be changed by addendum.
COMPETENCE OF PROPOSER The University reserves the right to request additional information which
in the University's opinion is necessary to assure the proposer's competence, business organization and
financial resources are adequate to perform according to contract.
The University may make such investigations as deemed necessary to determine the ability of the
proposer to perform the work, and the proposer shall furnish to the University all such information and
data for this purpose as requested by the University. The University reserves the right to reject any
proposal if the evidence submitted by, or investigations of such proposer fails to satisfy the University that
such proposer is properly qualified to carry out the obligations of the contract and complete the work
specified.
Proposer shall carefully review all documents referenced and made a part of this solicitation to ensure
that all information required to properly respond to the solicitation has been received or made available.
Failure to examine any document, drawing, specification, or instruction will be at the Proposer’s sole risk.
CONTRACT CHANGES The University, without invalidating this agreement, may order extra work or
make changes by altering, adding to, or deducting from the work only by written amendment. The
Amendment, initiated by the University and properly approved and authorized shall set forth the amount
of money to be added or deducted.
CONTRACTOR EVALUATION Contractor's performance under this agreement will be evaluated in
accordance with the Contract/Contractor Evaluation Form STD 4. This form can be downloaded from the
Department
of
General
Services
(dgs)
forms
website.
http://www.osp.dgs.ca.gov/StandardForms/Default.htm
CONTRACTOR REGISTRATION/LICENSING No bid will be accepted from a person, firm or corporation
who has not been licensed in accordance with the provisions of the Business and Professional Code. All
bidders must include on the Bid Proposal, Exhibit C, their city/state business license number (s). All
applicable licenses and permits are the responsibility of the Contractor. An agreement will not be
awarded to a bidder who does not possess the licenses required by law.
This agreement shall be terminated in the event, at any time during the term of agreement the Contractor’s
license is suspended or lost.
CONTRACTOR RESPONSIBILITY Contractor shall be responsible for overseeing the entire project,
including any subcontractors. All subcontractors shall be paid prevailing wages. Provide a list of any
subcontractors with the bid.
Any of the Contractor’s supervisors or employees whose behavior or language is offensive, harassing, or
intimidating to any employee, student, or visitor of the University shall be asked to leave the University’s
premises immediately, and shall be restricted from working further on University premises.
If the Contractor causes any property damage on campus, the Contractor or the Contractor’s employee shall
immediately notify the University. If the Contractor damages any University equipment, buildings, or
premises, or any equipment or facilities leased, lent, or in the care, custody, or control of the University, the
University may either retain from the money due to the Contractor an amount sufficient to repair the damage
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SUPPLEMENTAL SOLICITATION PROVISIONS
or require the Contractor to repair the damage to the satisfaction of the University at the Contractor’s
expense.
If the Contractor’s vehicle is involved in any type of incident on campus resulting in bodily injury, the
Contractor or the Contractor’s employee shall immediately notify the campus police. The Contractor shall fully
cooperate with the University’s investigation of any such incident.
NOTIFICATION OF UNIVERSITY
The Contractor shall notify the University immediately if:
A. The Contractor is served with notice of a violation of any law, regulation, permit, or license, which
relate to service(s) performed under this contract;
B. Proceedings are commenced which could lead to revocation of permits or licenses, which relate to
those services(s);
C. Permits, licenses, or other governmental authorization relating to the service(s) are revoked;
D. Litigation is commenced against the Contractor, which could affect these service(s);
E. The Contractor becomes aware that its equipment or facilities are not in compliance with applicable
laws, regulations, permits or licenses.
DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PARTICIPATION INCENTIVE For the purpose of
this bid the DVBE participation requirements listed in Exhibit B, page 10 have been waived. If participation is attained an
incentive will be applied in accordance with the table, Exhibit B, page 4.
Responsive to direction from the State Legislature, (PCC 10115 et. seq.), Contractor shall cooperate with State as it
seeks to increase the statewide participation goals of disabled veteran owned business enterprises in contract
awards. To this end, contractor may be asked to inform State of any subcontracting or supplier arrangements with
disabled veteran owned business enterprises. Contractor shall cooperate in reporting to the State any arrangement
with disabled veteran owned business enterprises.
BID
REQUIREMENTS
REGARDING
DISABLED
VETERAN
BUSINESS
ENTERPRISE
PARTICIPATION: California state law requires that its state agencies make effort to achieve a goal of
three (3) percent participation for disabled veteran business enterprises (DVBEs) in state contracts.
A.
The incentive is applied during the evaluation process and is only applied for responsive
bids from responsible bidders proposing the percentage(s) of DVBE participation for the incentive
specified in the solicitation. Solicitations may provide an incentive scale under which bidders
obtaining higher levels of participation qualify for greater incentives.
B.
For award based on low price, the incentive is applied by reducing the bid price by the
amount of incentive as computed from the lowest responsive and responsible bid price. The
computation is for evaluation purposes only. Application of the incentive shall not displace an
award to a small business with a non-small business.
C.
For award based on high score, the incentive points are included in the sum of non-cost
points. The incentive points cannot be used to achieve any applicable minimum point
requirements.
For purposes of this RFP, Section B from above shall apply. A combination of Small/Micro Business
preference with DVBE incentive cannot exceed 10% or $100,000 whichever is less. Certified DVBE
listings can be found at, Internet address: http://www.pd.dgs.ca.gov/smbus/default.htm
E-PROCUREMENT: BIDSYNC The University advises that prospective Contractors periodically check the
Bidsync website for modifications to RFP documents. The University is not responsible for a prospective
Contractor's misunderstanding of the RFP solicitation or nonresponsive proposal due to failure to check the
website for updates or amendments to RFP documents, and/or other information regarding the RFP solicitation.
Failure to periodically check this website will be at the Contractor's sole risk.
Page 3 of 6
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p. 34
State of California
IFB 6794 EXHIBIT B-1
Page 4 of 6
Bid 6794
SUPPLEMENTAL SOLICITATION PROVISIONS
Bidsync web address www.bidsync.com
ESCALATION. The bid amount shall remain in effect for one (1) year from the date of contract. The
Anniversary date shall be July 1 and on each anniversary the contract amount shall be adjusted two
percent (2%) annually.
Contractor is required to notify the University of its intent to adjust bid prices as permitted above. Such
notification must be in writing and submitted to the University 90 days prior to adjustment of prices.
GENERAL PROVISIONS FOR SERVICE ACQUISITIONS Attached, Exhibit A-1, Pages 1 - 7, is a
sample of the State of California's Standard Agreement with General Provisions for Service Acquisitions
that will be signed by the successful bidder and San Diego State University and other State officials, as
required. By signing the Bid Proposal of this IFB, the bidder agrees to abide by all terms and conditions
stated therein.
KEY CONTROL POLICY Contractor shall comply with the key control policy issued by SDSU’s
Department of Public Safety. It is the contractor’s responsibility to obtain a copy of this policy. Contractor
must notify the Department of Public Safety within twenty four (24) hours of the discovery of lost of stolen
keys. In the event of loss, contractor shall be held liable for the total cost of labor and materials to re-key
the entire area accessible with the lost keys. Unauthorized duplication or use of key to a public building is
a punishable offense under California Statutes.
LATE BID RESPONSES
Any bid response received after the scheduled closing time for
receipt of bid responses will not be accepted. SDSU assumes no responsibility for delay in
delivery of bid responses by the United States Post Office or delivery to any location on campus
other than the Contract and Procurement Management Office. If submission is a factor, SDSU
encourages hand delivery or Federal Express delivery of your bid response package directly to
the Contract and Procurement Management Office, Administration Building, Room 116.
PARKING ON CAMPUS Contractor shall observe campus parking rules and regulations at all times. No
properly issued citation will be waived. It will be the responsibility of the contractor to obtain and provide
necessary parking permits to personnel requiring access. University employees pay for parking; permits
required by contractor or contractor employees must be paid for by the contractor and/or contractor’s
employees. Contact the Department of Public Safety, 619-594-6671, for information. The vehicle laws of
the State of California, the ordinances of the City of San Diego, and the parking and traffic regulations of
San Diego State University are in effect on University controlled property twenty four (24) hours a day.
PAYMENT Payment shall be made monthly in arrears in accordance with the fees established and
agreed upon in the proposal response. Upon receipt by the University Accounts Payable Department of
itemized invoices approved by an authorized Department representative the University will process claims
for payment of approved invoices in arrears in accordance with State fiscal procedures and the terms of
this Agreement.
PROPOSALS BECOME THE PROPERTY OF SDSU Proposals become the property of the University
and information contained therein shall become public property subject to disclosure laws. The University
reserves the right to make use of any information or ideas contained in the proposal.
RIGHT TO REJECT The University may make investigations as deemed necessary to determine the
ability of the contractor to perform the work, and the proposer shall furnish to the University all such
information and data for this purpose as requested by the University. The University reserves the right to
reject any proposal if the evidence submitted, or investigations of, such proposer fails to satisfy the
University that such proposer is properly qualified to carry out the obligations of the contract and complete
the work specified.
Page 4 of 6
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p. 35
State of California
IFB 6794 EXHIBIT B-1
Page 5 of 6
Bid 6794
SUPPLEMENTAL SOLICITATION PROVISIONS
It is the policy of SDSU not to solicit Invitation for Bid’s (IFB) unless there is a bonafide intention to award
a contract. However, without limitations by the foregoing explanation, the University does reserve the
right to reject any and all IFB’s and to waive any irregularities.
SAMPLE FORMS Attached, Exhibit A-1, Pages 1 - 2, is a sample of the State of California's Standard
Agreement with General Provisions for Maintenance Service Acquisitions that will be signed by the
successful bidder and San Diego State University and other State officials, as required. By signing the
Bid Proposal of this IFB, the bidder agrees to abide by all terms and conditions stated therein.
SMALL BUSINESS PREFERENCE – Preference may be applied if proposer is a CERTIFIED Small
Business in the State of California or if Proposer is a not a Small Business so long as your firm commits
to subcontracting 25% of its net bid price. To obtain this preference proposer must complete Exhibit F. If
already certified provide certification number for your firm or sub-contractor.
SUBCONTRACTS The University does not designate individuals or companies with whom the successful
Proposer must work; the successful Proposer is solely responsible for soliciting individuals or companies
with whom they wish to do business in order to complete the project.
Contractor shall have the responsibility for total management of the agreement awarded to the contractor.
The agreement shall not be assigned. Contractor shall not subcontract the performance of any part of the
agreement without the prior written approval of each subcontractor by the University, which approval the
University may refuse at its discretion and without recourse to contractor. If a subcontract is approved,
contractor shall be responsible for any subcontractor activities the same as if contractor were directly
furnishing the service.
TERM OF AGREEMENT The anticipated term of this Agreement will be for a period of three (3) years
with an option to renew for up to two (2) consecutive twelve-month periods by mutual agreement of both
parties. The anticipated term of the contract shall be July 1, 2015 through June 30, 2018.
OPTION TO RENEW The State may have the option to renew the Agreement under existing terms and
conditions with no increase in rates for two (2) consecutive twelve-month periods by mutual agreement of
both parties.
TRADEMARK AND LOGO The University will review any marketing or promotional materials identifying
the University, and will require that the vendor receive the Universities prior written consent before
distributing said materials, or using the Universities name or marks.
TERMINATION FOR PERFORMANCE San Diego State University will document perceived poor
performance relative to the resulting agreement. If, after discussion with appropriate contractor
management, poor performance issues are not resolved to the satisfaction of the University, the
agreement may be canceled.
REFERENCES Bidders shall provide a list of three references, including contact name and phone
number, of jobs of a similar size and nature which have been successfully completed by Contractor within
the last two years. Failure to submit this information with the bid may result in bid rejection. Space is
provided on the Bid Proposal for this information.
The University may make such investigations as deemed necessary to determine the ability of the bidder
to perform the work, and the bidder shall furnish to the University all such information and data for this
purpose as requested by the University. The University reserves the right to reject any bid if the evidence
submitted by, or investigation of, such bidder fails to satisfy the University that such bidder is properly
qualified to carry out the obligations of the contract and complete the work. The decision of the University
is final.
SUBMITTALS: In a sealed envelope, submit Exhibit C, Exhibit D and exhibits F and X if applicable.
Deviation from plans and specifications will not be considered and will be cause for rejection of proposals.
Page 5 of 6
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p. 36
State of California
IFB 6794 EXHIBIT B-1
Page 6 of 6
Bid 6794
SUPPLEMENTAL SOLICITATION PROVISIONS
It is the Contractor’s responsibility to examine all the provisions of the IFB Specifications carefully prior to
submitting a proposal.
Page 6 of 6
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p. 37
IFB 6794 Exhibit A-1
Page 1 of 12
State of California
AGREEMENT NUMBER
Bid 6794
AM. NO.
--
AGREEMENT
THIS AGREEMENT, made and entered into___ this day of 20 , in the State of California, by and between the
Trustees of the California State University, which is the State of California acting in a higher education capacity, through
its duly appointed and acting officer, hereinafter called University and
CONTRACTOR’S NAME
, hereafter called Contractor,
WITNESSETH: That the Contractor for and in consideration of the covenants, conditions, agreements, and stipulation of the
University hereinafter expressed, does hereby agree to furnish to the University services and materials as follows:
IN WITNESS WHEREOF, this agreement has been executed by the parties hereto, upon the date first above written.
UNIVERSITY
CONTRACTOR
Trustees of the California State University
SAN DIEGO STATE UNIVERSITY
BY (AUTHORIZED SIGNATURE)
DATE
XXXXXX.
BY (AUTHORIZED SIGNATURE)
DATE


PRINTED NAME AND TITLE OF PERSON SIGNING
PRINTED NAME AND TITLE OF PERSON SIGNING
DEPT.
ADDRESS
Contract and Procurement Management
5500 Campanile Dr. San Diego CA 92182-1616
Account
AMOUNT ENCUMBERED BY THIS DOCUMENT
$
TOTAL AMOUNT ENCUMBERED TO DATE
$
Page 1 of 1
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AGMT Template 7/1/2013 GP 7/24/06
p. 38
State of California
CSU GENERAL PROVISIONS FOR MAINTENANCE TASKS (FACILITIES MAINTENANCE)
August 1, 2014
IFB 6794 Exhibit A-1
Page 2 of 12
Bid 6794
1. Commencement of Work.............................................................................................................................................. 3
2. Contract Alternations & Integration ............................................................................................................................. 3
3. Severability ................................................................................................................................................................... 3
4. Independent Status........................................................................................................................................................ 3
5. Governing Law ............................................................................................................................................................. 3
6. Contractor’s Power and Authority ................................................................................................................................ 3
7. Assignments ................................................................................................................................................................. 3
8. Personnel ...................................................................................................................................................................... 3
9. Waiver of Rights........................................................................................................................................................... 3
10. Time............................................................................................................................................................................ 3
11. Entire Contract............................................................................................................................................................ 3
12. Appropriation of Funds .............................................................................................................................................. 4
13. Cancellation ................................................................................................................................................................ 4
14. Termination for Default .............................................................................................................................................. 4
15. Rights and Remedies of CSU for Default ................................................................................................................... 4
16. Minimum Warranty .................................................................................................................................................... 4
17. Safety and Accident Prevention.................................................................................................................................. 4
18. Protection/Restoration of Facilities ............................................................................................................................ 5
19. Cleaning and Removal of Debris/Salvage .................................................................................................................. 5
20. Insurance Requirements ............................................................................................................................................. 5
21. General Indemnity ...................................................................................................................................................... 7
22. Invoices ...................................................................................................................................................................... 7
23. Taxes, Fees, Expenses, and Extras ............................................................................................................................. 7
24. Patent, Copyright, and Trade Secret Indemnity .......................................................................................................... 7
25. Rights in Work Product .............................................................................................................................................. 8
26. Examination and Audit ............................................................................................................................................... 8
27. Dispute........................................................................................................................................................................ 8
28. Conflict of Interest ...................................................................................................................................................... 8
29. Follow-On Contracts .................................................................................................................................................. 8
30. Information Security Requirements ............................................................................................................................ 9
31. Covenant Against Gratuities ....................................................................................................................................... 9
32. Nondiscrimination ...................................................................................................................................................... 9
33. Compliance with NLRB Orders ................................................................................................................................. 9
34. Drug-Free Workplace Certification ............................................................................................................................ 9
35. Force, Convict, Indentured and Child Labor ............................................................................................................ 10
36. Recycled Content Certification................................................................................................................................. 10
37. Child Support Compliance Act................................................................................................................................. 10
38. Americans With Disabilities Act (ADA) .................................................................................................................. 10
39. Expatriate Corporation ............................................................................................................................................. 10
40. Citizenship and Public Benefits ................................................................................................................................ 10
41. DVBE and Small Business Participation .................................................................................................................. 10
42. Contractor’s Staff ..................................................................................................................................................... 11
43. Compliance with Applicable Regulations ................................................................................................................ 11
44. Hazardous Materials/Environmental Requirements ................................................................................................. 11
45. Prevailing Wage ....................................................................................................................................................... 12
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2 p. 39
State of California
CSU GENERAL PROVISIONS FOR MAINTENANCE TASKS (FACILITIES MAINTENANCE)
August 1, 2014
IFB 6794 Exhibit A-1
Page 3 of 12
Bid 6794
1. Commencement of Work
Contractor shall not commence work under the Contract until Contractor has received a fully executed Contract and been given written
approval to proceed. Any work performed by Contractor prior to the date of approval shall be considered as having been performed at
Contractor’s own risk and as a volunteer.
2. Contract Alterations & Integration
No alteration or variation of the Contract shall be valid unless made in writing and signed by the parties hereto, and no oral
understanding or agreement not incorporated in writing in the Contract shall be binding on any of the parties hereto.
3. Severability
Contractor and CSU agree that if any provision of this Contract is found to be illegal or unenforceable, such term or provision shall be
deemed stricken and the remainder of the Contract shall remain in full force and effect. Either party having knowledge of such term or
provision shall promptly inform the other of its presumed non-applicability. Should the illegal or unenforceable provision be a material
or essential term of the Contract, the Contract shall be terminated in a manner commensurate with the interests of both parties, to the
maximum extent reasonable.
4. Independent Status
Contractor and its employee’s agents, and subcontractors, in the performance of this Contract, shall act in an independent capacity and
not as officers, employees or agents of CSU or the State of California. While Contractor may be required by this Contract to carry
Worker’s Compensation Insurance, in no event shall Contractor and its employees and agents by entitled to unemployment or workers’
compensation benefits from the CSU.
5. Governing Law
To the extent not inconsistent with applicable federal law, this Contract shall be construed in accordance with and governed by the laws
of the State of California.
6. Contractor's Power and Authority
Contractor warrants it has full power and authority to enter into this Contract and will hold CSU harmless from and against any loss,
cost, liability, and expense (including reasonable attorney fees) arising out of any breach of this warranty. Further, Contractor shall not
enter into any arrangement, agreement or contract with any third party that might abridge any rights of the CSU under this Contract.
7. Assignments
Contractor shall not assign this Contract, either in whole or in part, without CSU’s written consent, which will not be unreasonably
withheld.
8. Personnel
Contractor shall give its personal attention to the performance of the Contract and shall make every effort consistent with sound
business practices to honor CSU’s requests regarding Contractor’s assignment of its employees. However, Contractor maintains the
sole right to determine the assignment of its employees in order to keep all phases of work under its control. If an employee of
Contractor is unable to perform due to illness, resignation or other factors beyond Contractor’s control, Contractor shall use its best
effort to provide suitable substitute personnel.
9. Waiver of Rights
Any action or inaction by CSU or the failure of CSU on any occasion to enforce any right or provision of this Contract shall not be a
waiver by CSU of its rights hereunder and shall not prevent CSU from enforcing such provision or right on any future occasion.
CSU’s rights and remedies provided in this Contract shall not be exclusive and are in addition to any other rights and remedies
provided by law.
10. Time
Time is of the essence in the performance of this Contract.
11. Entire Contract
This Contract sets forth the entire agreement between the parties with respect to the subject matter hereof and shall govern the
respective duties and obligations of each party.
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3 p. 40
State of California
CSU GENERAL PROVISIONS FOR MAINTENANCE TASKS (FACILITIES MAINTENANCE)
August 1, 2014
IFB 6794 Exhibit A-1
Page 4 of 12
Bid 6794
12. Appropriation of Funds
(a) If the term of this Contract extends into fiscal years subsequent to that in which it is approved such continuation of the Contract is
subject to the appropriation of funds for such purpose by the Legislature. If funds to effect such continued payment are not
appropriated, Contractor agrees to take back any commodities furnished under the Contract and not yet paid for by CSU, terminate
any future services and commodities to be supplied to the CSU under the Contract, and relieve the CSU of any further obligation
therefore.
(b) CSU agrees that if provision (a) above is involved, commodities shall be returned to Contractor in substantially the same condition in
which they were delivered, subject to normal wear and tear. CSU further agrees to pay for packing, crating, transportation to
Contractor's nearest facility and for reimbursement to Contractor for expenses incurred for its assistance in such packing and crating.
13. Cancellation
CSU has the right to cancel this Contract at any time and without future financial obligation upon thirty (30) days written notice to
Contractor.
14. Termination for Default
CSU may terminate the Contract and be relieved of the payment of any consideration to Contractor should Contractor fail to perform
the covenants herein contained at the time and in the manner herein provided. In the event of such termination, the CSU may proceed
with the work in any manner deemed proper by the CSU. The cost to the CSU shall be deducted from any sum due the Contractor
under the Contract, and the balance, if any, shall be paid the Contractor upon demand.
15. Rights and Remedies of CSU for Default
(a) In the event any deliverables furnished or services provided by Service Provider in the performance of this Contract should fail to
conform to the requirements herein, or to the design and or specifications submitted by Service Provider, CSU may reject the same. It
shall thereupon become Service Provider’s duty to forthwith reclaim and remove all nonconforming deliverables and correct the
performance of services, without expense to the CSU, and immediately to replace or correct all such rejected items and/or work with
others conforming to the specifications. Should Service Provider fail, neglect, or refuse to do so, CSU shall thereupon have the right,
but not the obligation, to complete the Statement of Work or any part thereof and charge it’s expense of completing the service/work
to Service Provider and to deduct from any moneys due or that may thereafter become due to Service Provider the difference between
the price named in the Contract and the actual cost thereof to the CSU.
(b) In the event Service Provider fails to provide required deliverables or services, the same conditions as to CSU’s right, but not
obligation, to perform the deliverables or services and receive reimbursement from Service Provider as set forth in (a) above shall
apply.
(c) In the event CSU terminates this Contract, either in whole or in part, for Service Provider’s default or breach, Service Provider shall
compensate CSU, in addition to any other remedy CSU may have available to it, for any loss or damage sustained and cost incurred in
procuring items and services which Service Provider therein agreed to supply.
(d) CSU’s rights and remedies provided above shall not be exclusive and shall be in addition to any other rights and remedies provided by
law, equity or this Contract.
16. Minimum Warranty
(a) Unless otherwise specified in the Statement of Work, (including, without limitation, all descriptions, specifications, and drawings
identified in the Statement of Work), the warranties in this subsection shall be one (1) year from date of delivery of materials
(hereinafter referenced as deliverables) or services. Service Provider warrants the workmanship of services provided and deliverables,
and all other aspects regarding the work, shall conform to the requirements specified in this Contract and be free from faults and
defects of design, material, and workmanship. Where CSU and Service Provider have agreed to design specifications (such as a
Detailed Design Document) in the Statement of Work, either directly or by reference, Service Provider hereby warrants that its
deliverables shall be new and of industry standard quality in the trade and in accordance with the approved and agreed to design and
specifications.
(b) All warranties, including special warranties specified elsewhere in this Contract, shall inure to the CSU, its successors, assigns,
customer agencies, and governmental users of the deliverables or services.
17. Safety and Accident Prevention
In performing work under this Contract on CSU premises, Contractor shall conform to all specific safety requirements contained in
this Contract or as required by law or regulation. Contractor shall take all additional precautions as the CSU may reasonably require for
safety and accident prevention purposes. Contractor’s violation of such rules and requirements, unless promptly corrected, shall
constitute a material breach of this Contract.
5/19/2015 12:46 PM
4 p. 41
State of California
CSU GENERAL PROVISIONS FOR MAINTENANCE TASKS (FACILITIES MAINTENANCE)
August 1, 2014
IFB 6794 Exhibit A-1
Page 5 of 12
Bid 6794
18. Protection/Restoration of Facilities
Service Provider shall properly and adequately protect from damage all CSU property, including, but not limited to, land, structures,
equipment and utilities (CSU Property) while providing goods and services under this Contract. If any CSU Property is damaged,
altered or disturbed in any way during the performance of this Contract, whether by Service Provider, sub-Service Provider, or anyone
acting on behalf of Service Provider, Service Provider shall restore the CSU Property to its condition prior to damage or alteration at
Service Provider’s sole cost and expense. If Service Provider is unable or unwilling to restore the CSU Property, CSU shall restore the
property at Service Provider’s sole cost and expense.
19. Cleaning and Removal of Debris/Salvage
Service Provider shall remove at the end of each work day all dirt, debris, waste, rubbish, equipment, and obstacles to CSU pedestrian
or vehicular traffic as directed by CSU. Service Provider shall thoroughly clean (vacuum, wet mop, etc.) any dust, soot or similar
construction generated contaminants at the end of each work day. Service Provider shall not allow debris, waste, or unused
construction material to accumulate under, in, or about the work site, nor shall they be used in backfilling. NOTE, authorized Service
Provider shall not ask CSU Personnel for assistance in work or use of equipment, tools, or supplies. Upon completion of work, Service
Provider shall thoroughly clean the work area, including all fixtures, equipment, floors, and hardware, and shall remove all plaster
spots, stains, paint spots, and accumulated dust and dirt. This shall include thorough cleaning of all roofs, sidewalks, or other surfaces
where debris may have collected. Additionally, Service Provider shall remove all scaffolding, planking, surplus materials, temporary
structures, waste materials and rubbish around the equipment or upon the site and dispose of legally. Absolutely NO materials shall be
left on CSU property. All salvage items removed in connection with any work remain the property of CSU and shall be deliverable to
the location designated by the authorized CSU representative.
20. Insurance Requirements
The Contractor shall not commence Work until it has obtained all the insurance required in this Contract, and such insurance has been
approved by the CSU.
a. Policies and Coverage
(1) The Contractor shall obtain and maintain the following policies and coverage:
(i) Comprehensive or Commercial Form General Liability Insurance, on an occurrence basis, covering Work done or to be done
by or on behalf of the Contractor and providing insurance for bodily injury, personal injury, property damage, and contractual
liability. The aggregate limit shall apply separately to the Work.
(ii) Business Automobile Liability Insurance on an occurrence basis, covering owned, hired, and non-owned automobiles used
by or on behalf of the Contractor and providing insurance for bodily injury, property damage, and contractual liability. Such
insurance shall include coverage for uninsured and underinsured motorists.
(iii) Worker's Compensation including Employers Liability Insurance as required by law.
(2) The Contractor also may be required to obtain and maintain the following policies and coverage:
(i) Environmental Impairment Liability Insurance should the Work involve hazardous materials, such as asbestos, lead, fuel
storage tanks, and PCBs.
(ii) Other Insurance by agreement between the Trustees and the Contractor.
b. Verification of Coverage
The Contractor shall submit original certificates of insurance and endorsements to the policies of insurance required by the Contract to
the Trustees as evidence of the insurance coverage. Renewal certifications and endorsements shall be timely filed by the Contractor for
all coverage until the Work is accepted as complete pursuant to Article 8.01, Acceptance. The Trustees reserve the right to require the
Contractor to furnish the Trustees complete, certified copies of all required insurance policies.
c. Insurance Provisions
Nothing in these insurance provisions shall be deemed to alter the indemnification provisions in Article 4.07. The insurance policies
shall contain, or be endorsed to contain, the following provisions.
(1) For the general and automobile liability policies, the State of California, the Trustees of the California State University, the University,
their officers, employees, representatives, volunteers, and agents are to be covered as additional insureds.
(2) For any claims related to the Work, the Contractor’s insurance coverage shall be primary insurance as respects the State of California,
the Trustees of the California State University, the University, their officers, employees, representatives, volunteers, and agents. Any
insurance or self-insurance maintained by the State of California, the Trustees of the California State University, the University, their
officers, employees, representatives, volunteers, and agents shall be in excess of the Contractor’s insurance and shall not contribute
with it.
(3) Each insurance policy required by this Article shall state that coverage shall not be canceled by either the Contractor or the insurance
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5 p. 42
State of California
CSU GENERAL PROVISIONS FOR MAINTENANCE TASKS (FACILITIES MAINTENANCE)
August 1, 2014
IFB 6794 Exhibit A-1
Page 6 of 12
Bid 6794
carrier, except after thirty (30) Days prior written notice by certified mail, return receipt requested, has been given to the Trustees.
(4) The State of California, the Trustees of the California State University, the University, their officers, employees, representatives,
volunteers, and agents shall not by reason of their inclusion as additional insureds incur liability to the insurance carriers for payment of
premiums for such insurance.
d. Amount of Insurance
(1) For all projects, the insurance furnished by Contractor under this Article shall provide coverage in amounts not less than the following,
unless a different amount is stated in the Supplementary General Conditions:
(i) Comprehensive or Commercial Form General Liability Insurance--Limits of Liability $2,000,000 General Aggregate
$1,000,000 Each Occurrence--combined single limit for bodily injury and property damage.
(ii) Business Automobile Liability Insurance-Limits of Liability $1,000,000 Each Accident-- combined single limit for
bodily injury and property damage to include uninsured and underinsured motorist coverage.
(iii) Workers’ Compensation limits as required by law with Employers Liability limits of $1,000,000.
(2) For projects involving hazardous materials, the Contractor shall provide additional coverage in amounts not less than the following,
unless a different amount is stated in the Supplementary General Conditions:
(i) Environmental Impairment (pollution) Liability Insurance-Limits of Liability $10,000,000 General Aggregate, $5,000,000
Each Occurrence-- combined single limit for bodily injury and property damage, including cleanup costs.
(ii) In addition to the coverage described in 4.06-d (1) (b), Business Automobile Liability Insurance, the Contractor shall
obtain for hazardous material transporter services:
(1) MCS-90 endorsement
(2) Sudden & Accidental Pollution endorsement--Limits of Liability*
$2,000,000 Each Occurrence
$2,000,000 General Aggregate
*A higher limit on the MCS-90 endorsement required by law must be matched by the Sudden & Accidental Pollution Insurance. With the
Trustees’ approval, the Contractor may delegate the responsibility to provide this additional coverage, as described in this Article 4.06d (2) (b) above, to its hazardous materials subcontractor. When the Contractor returns its signed project construction phase agreement
to the Trustees, the Contractor shall also provide the Trustees with a letter stating that it is requiring its hazardous materials
subcontractor to provide this additional coverage, if applicable. The Contractor shall affirm in this letter that the hazardous materials
subcontractor’s certificate of insurance shall also adhere to all of the requirements in Article 4.06-b: Verification of Coverage and 4.06c: Insurance Provisions. Further, this letter will provide that the subcontractor’s certificate of insurance will be provided to the Trustees
as soon as the Contractor fully executes its subcontract with the hazardous materials subcontractor, or within 30 Days of the Notice to
Proceed, whichever is less.
e. Acceptability of Insurers
Insurers shall be licensed by the State of California to transact insurance and shall hold a current A.M. Best’s rating of A:VII, or shall
be a carrier otherwise acceptable to the University.
f. Subcontractor’s Insurance
Contractor shall ensure that its subcontractors are covered by insurance of the types required by this Article, and that the amount of
insurance for each subcontractor is appropriate for that subcontractor’s Work. Contractor shall not allow any subcontractor to
commence Work on its subcontract until the insurance has been obtained. Only the Contractor and its hazardous materials
subcontractor(s) shall have the coverage for projects involving hazardous materials as required in Article 4.06-d, Amounts of
Insurance, subdivision (2).
g. Miscellaneous
(1) Any deductible under any policy of insurance required in this Article shall be Contractor’s liability.
(2) Acceptance of certificates of insurance by the Trustees shall not limit the Contractor’s liability under the Contract.
(3) In the event the Contractor does not comply with these insurance requirements, the Trustees may, at its option, provide insurance
coverage to protect the Trustees. The cost of the insurance shall be paid by the Contractor and, if prompt payment is not received, may
be deducted from Contract sums otherwise due the Contractor.
(4) If the Trustees are damaged by the failure of Contractor to provide or maintain the required insurance, the Contractor shall pay the
Trustees for all such damages.
(5) The Contractor’s obligations to obtain and maintain all required insurance are non-delegable duties under this Contract.
(6) The Contractor’s liability for damages proximately caused by acts of God (as defined in Public Contract Code section 7105) and not
involving Contractor negligence shall be limited to five percent of the Contract.
5/19/2015 12:46 PM
6 p. 43
State of California
CSU GENERAL PROVISIONS FOR MAINTENANCE TASKS (FACILITIES MAINTENANCE)
August 1, 2014
IFB 6794 Exhibit A-1
Page 7 of 12
Bid 6794
21. General Indemnity
Contractor shall indemnify, defend, and hold harmless the State of California, Board of Trustees of the California State University,
CSU, and their respective officers, agents and employees from any and all claims and losses accruing or resulting to any other person,
firm or corporation furnishing or supplying work, service, materials or supplies in connection with the performance of this Contract,
and from any and all claims and losses accruing or resulting to any person, firm or corporation related to, arising out of or resulting
from Contractor’s performance of this Contract.
22. Invoices
Invoices shall be submitted, in arrears, to the address provided in the Contract. Each invoice must contain the Contract number and
Contractor's Identification number. Final invoice shall be marked as such. Contractor shall submit invoices to CSU for payment of
goods and services rendered. Unless otherwise specified, CSU shall pay properly submitted invoices not more than 45 days after
(a) CSU’s acceptance of goods;
(b) the performance completion date of services; or
(c) receipt of an undisputed invoice, whichever is later. Late payment penalties shall not apply to this Contract. The consideration to be
paid Contractor, as described within the Contract, shall be in full compensation for all of Contractor’s expenses incurred in the
performance of this Contract, including travel and per diem, unless otherwise expressly so provided.
23. Taxes, Fees, Expenses, and Extras
(a) Articles sold to CSU are exempt from certain Federal Excise Taxes. CSU will furnish an exemption certificate on request.
(b) Unless specified otherwise, prices quoted shall include all required and applicable taxes, delivery charges, insurance, license fees,
permits, and costs of bonds.
24. Patent, Copyright, and Trade Secret Indemnity
(a) Contractor shall indemnify, defend, and hold harmless the State of California, Board of Trustees of the California State University
(CSU), and their respective officers, agents, and employees (collectively referred to as CSU), from any and all third party claims, costs
(including without limitation reasonable attorneys’ fees), and losses for infringement or violation of any Intellectual Property Right,
domestic or foreign, by any product or service provided hereunder. With respect to claims arising from computer Hardware or Software
manufactured by a third party and sold by Contractor as a reseller, Contractor will pass through to CSU, in addition to the foregoing
provision, such indemnity rights as it receives from such third party (“Third Party Obligation”) and will cooperate in enforcing them;
provided that if the third party manufacturer fails to honor the Third Party Obligation, Contractor will provide CSU with indemnity
protection.
(i) CSU will notify Contractor of such claim in writing and tender its defense within a reasonable time; an
(ii) Contractor will control the defense of any action on such claim and all negotiations for its settlement or
compromise, except when substantial principles of government or public law are involved, when litigation might
create precedent affecting future CSU operations or liability, or when involvement of the CSU is otherwise
mandated by law. In such case no settlement shall be entered into on behalf of CSU without CSU’s written
approval.
(b) Contractor may be required to furnish CSU a bond against any and all loss, damage, costs, expenses, claims and liability for patent,
copyright and trade secret infringement.
(c) Should the Deliverables or Software, or the operation thereof, become, or in the Contactor’s opinion are likely to become, the subject
of a claim of infringement or violation of a Intellectual Property Right, whether domestic or foreign, CSU shall permit Contractor at its
option and expense either to procure for CSU the right to continue using the Deliverables or Software or to replace or modify the same
so they become non-infringing, provided they comply with Contract and performance requirements and/or expectations. If neither
option can reasonably practicable or if the use of such Deliverables or Software by CSU shall be prevented by injunction, Contractor
agrees to take back such Deliverables or Software and use its best effort to assist CSU in procuring substitute Deliverables or Software
at Contractors cost and expense. If, in the sole opinion of CSU, the return of such infringing Deliverables or Software makes the
retention of other Deliverables or Software acquired from Contractor under this Contract impracticable, CSU shall then have the option
of terminating this Contract, or applicable portions thereof, without penalty or termination charge. Contractor agrees to take back such
Deliverables or Software and refund any sums CSU paid Contractor less any reasonable amount for use or damage.
(d) Contractor certifies it has appropriate systems and controls in place to ensure State funds will not be used in the performance of this
Contract for the acquisition, operation or maintenance of computer Software in violation of copyright laws.
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7 p. 44
State of California
CSU GENERAL PROVISIONS FOR MAINTENANCE TASKS (FACILITIES MAINTENANCE)
August 1, 2014
IFB 6794 Exhibit A-1
Page 8 of 12
Bid 6794
25. Rights in Work Product
All inventions, discoveries, intellectual property, technical communications and records originated or prepared by Contractor pursuant
to this Contract, including papers, reports, charts, computer programs, and other Documentation or improvements thereto, and
including Contractor's administrative communications and records relating to this Contract (collectively, the "Work Product"), shall be
Contractor's exclusive property. The provisions of this sub-section (a) may be revised in a Statement of Work.
26. Examination and Audit
For contracts in excess of $10,000, Contractor shall be subject to the examination and audit by
(a) the Office of the University Auditor, and
(b) the Bureau of State Audits, for a period of three (3) years after final payment under the Contract. The examination and audit shall be
confined to those matters connected with the performance of the contract, including, but not limited to, the costs of administering the
Contract. Note: Authority Cited: Government Code Section 8546.7; Education Code Section 89045(c & d), respectively.
27. Dispute
Any dispute arising under or resulting from this Contract that is not resolved within 60 days of time by authorized representatives of
Contractor and CSU shall be brought to the attention of Contractor’s Chief Executive Officer (or designee) and CSU’s Chief Business
Officer (or designee) for resolution. Either Contractor or CSU may request that the CSU Vice Chancellor, Business and Finance (or
designee) participate in the dispute resolution process to provide advice regarding CSU contracting policies and procedures. If this
informal dispute resolution process is unsuccessful, the parties may pursue all remedies not inconsistent with this Contract. Despite an
unresolved dispute, Contractor shall continue without delay in performing its responsibilities under this Contract. Contractor shall
accurately and adequately document all service it has performed under this Contract.
28. Conflict of Interest
CSU requires a Statement of Economic Interests (California Form 700) to be filed by any Consultant (or Contractor) who is involved
in the making or participation in the making of decisions which may foreseeably have a material effect on any CSU financial interest.
29. Follow-On Contracts
No person, firm, or subsidiary thereof who has been awarded a contract for Consulting Services or providing Direction (as provided
below) may submit a bid or be awarded a contract for the provision of services, the procurement of goods or supplies, or any other
related action that is required, suggested, or otherwise deemed appropriate in the end product of the consulting services contract.
(a) If Contractor or its affiliates provides Consulting and Direction, Contractor and its affiliates:
(i) shall not be awarded a subsequent Contract to supply the service or system, or any significant component thereof,
that is used for, or in connection with, any subject of such Consulting and Direction; and
(ii) shall not act as consultant to any person or entity that does receive a Contract described in sub-section (i). This
prohibition will continue for one (1) year after termination of this Contract or completion of the Consulting and
Direction, whichever is later.
(b) “Consulting and Direction” means services for which Contractor received compensation from CSU and includes:
(i) development of, or assistance in the development, of work statements, specifications, solicitations, or feasibility
studies;
(ii) development or design of test requirements;
(iii) evaluation of test data;
(iv) direction of or evaluation of another Contractor;
(v) provision of formal recommendations regarding the acquisition of products or services; or
(vi) provisions of formal recommendations regarding any of the above. For purposes of this Section, “affiliates” are
employees, directors, partners, joint venture participants, parent corporations, subsidiaries, or any other entity
controlled by, controlling, or under common control with Contractor. Control exists when an entity owns or
directs more than fifty percent (50%) of the outstanding shares or securities representing the right to vote for the
election of directors or other managing authority.
(c) Except as prohibited by law, the restrictions of this Section will not apply:
(i) to follow-on advice given by vendors of commercial off-the-shelf products, including Software and Hardware, on
the operation, integration, repair, or maintenance of such products after sale; or
(ii) where CSU has entered into a Contract for Software or services and the scope of work at the time of Contract
execution expressly calls for future recommendations among the Contractor’s own products.
(d) The restrictions set forth in this Section are in addition to conflict of interest restrictions imposed on public Contractors by California
law (“Conflict Laws”). In the event of any inconsistency, such Conflict Laws override the provisions of this Section, even if enacted
after execution of this Contract.
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8 p. 45
State of California
CSU GENERAL PROVISIONS FOR MAINTENANCE TASKS (FACILITIES MAINTENANCE)
August 1, 2014
IFB 6794 Exhibit A-1
Page 9 of 12
Bid 6794
30. Endorsement
Nothing contained in this Contract shall be construed as conferring on any party, any right to use the other party’s name as an
endorsement of product/service or to advertise, promote or otherwise market any product or service without the prior written consent of
the other party. Furthermore nothing in this Contract shall be construed as endorsement of any commercial product or service by the
CSU, its officers or employees.
31. Covenant Against Gratuities
Contractor shall warrant that no gratuities (in the form of entertainment, gifts, or otherwise) were offered or given by Contractor, or any
agent or representative of Contractor, to any officer or employee of CSU with a view toward securing the Contract or securing
favorable treatment with respect to any determinations concerning the performance of the Contract. For breach or violation of this
warranty, CSU shall have the right to terminate the Contract, either in whole or in part, and any loss or damage sustained by CSU in
procuring on the open market any items that Contractor agreed to supply shall be borne and paid for solely by Contractor. CSU’s rights
and remedies provided in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law, equity
or under the Contract.
32. Nondiscrimination
(a) During the performance of this Contract, Contractor and its subcontractors shall not unlawfully discriminate, harass or allow
harassment, against any employee or applicant for employment because of sex, sexual orientation, race, color, ancestry, religious creed,
national origin, disability (including HIV and AIDS), medical condition, age, marital status, and denial of family care leave. Contractor
and subcontractors shall insure that the evaluation and treatment of their employees and applicants for employment are free from such
discrimination and harassment.
(b) Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Government Code, Section
12990 et seq.) and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, Section 7285.0 et seq.).
The applicable regulations of the Fair Employment and Housing Commission implementing Government Code Section 12990 (a f), set
forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations are incorporated into this Contract by reference and
made a part hereof as if set forth in full. Contractor and its subcontractors shall give written notice of their obligations under this clause
to labor organizations with which they have a collective bargaining or other agreement.
(c) Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the
Contract.
33. Compliance with NLRB Orders
Contractor declares under penalty of perjury under the laws of the State of California that no more than one final, unappealable finding
of contempt of court by a federal court has been issued against Contractor within the immediately preceding two-year period because of
Contractor's failure to comply with an order of a federal court to comply with an order of the National Labor Relations Board. Note:
Cite Authority: PCC 10296
34. Drug-Free Workplace Certification
Contractor certifies that Contractor shall comply with the requirements of the Drug-Free Workplace Act of 1990 and shall provide a
drug-free workplace by taking the following actions:
(a) Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled
substance is prohibited and specifying actions to be taken against employees for violations
(b) Establish a Drug-Free Awareness Program to inform employees about all of the following:
(i) the dangers of drug abuse in the workplace;
(ii) the person's or organization's policy of maintaining a drug-free workplace;
(iii) any available counseling, rehabilitation and employee assistance programs; and
(iv) penalties that may be imposed upon employees for drug abuse violations.
(c) Provide that every employee who works on the proposed or resulting Contract:
(i) will receive a copy of the company's drug- free policy statement; and,
(ii) will agree to abide by the terms of the company's statement as a condition of employment on the Contract. Note:
Authority Cited: Government Code Section 8350-8357
35. Forced, Convict, Indentured and Child Labor
By accepting a contract with CSU, Contractor:
(a) Certifies that no equipment, materials, or supplies furnished to CSU pursuant to this Contract have been produced in whole or in part
by sweatshop labor, forced labor, convict labor, indentured labor under penal sanction, abusive forms of child labor or exploitation of
children in sweatshop labor, or with the benefit of sweatshop labor, forced labor, convict labor, indentured labor under penal sanction,
abusive forms of child labor or exploitation of children in sweatshop labor. Contractor further certifies it will adhere to the Sweat free
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9 p. 46
State of California
CSU GENERAL PROVISIONS FOR MAINTENANCE TASKS (FACILITIES MAINTENANCE)
August 1, 2014
IFB 6794 Exhibit A-1
Page 10 of 12
Bid 6794
Code of Conduct as set forth on the California Department of Industrial Relations website located at http://www.dir.ca.gov/, and Public
Contract Code Section 6108.
(b) Agrees to cooperate fully in providing reasonable access to its records, documents, agents or employees, or premises if reasonably
required by authorized officials of the State, the Department of Industrial Relations, or the Department of Justice to determine
Contractor's compliance with the requirements under paragraph (a).
36. Recycled Content Certification
Contractor shall certify in writing the minimum, if not exact, percentage of postconsumer material, as defined in Public Contract Code
Section 12200, in products, materials, goods, or supplies offered or sold to CSU regardless whether the product meets the requirements
of Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the
certification required by this subdivision shall specify that the cartridges so comply (PCC 12205).
37. Child Support Compliance Act
For any contract in excess of $100,000, Contractor acknowledges in accordance with Public Contract Code Section 7110, that:
(a) Contractor recognizes the importance of child and family support obligations and shall fully comply with all applicable state and
federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance
with earnings assignment orders, as provided in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the Family
Code; and
(b) Contractor, to the best of its knowledge, is fully complying with the earnings assignment orders of all employees and is providing the
names of all new employees to the New Hire Registry maintained by the California Employment Development Department.
38. Americans With Disabilities Act (ADA)
Contractor warrants that it complies with California and federal disabilities laws and regulations. (Americans with Disabilities Act of
1990, 42 U.S.C. 12101et seq). Contractor hereby warrants the products or services it will provide under this Contract comply with the
accessibility requirements of Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d), and its implementing
regulations set forth at Title 36, Code of Federal Regulations, Part 1194. Contractor agrees to promptly respond to and resolve any
complaint regarding accessibility of its products or services. Contractor further agrees to indemnify and hold harmless CSU from any
claims arising out of Contractor’s failure to comply with the aforesaid requirements. Failure to comply with these requirements shall
constitute a material breach of this Contract.
39. Expatriate Corporation
Contractor declares and certifies that it is not and expatriate corporation, and is not precluded from contracting with CSU by The
California Taxpayer and Shareholder Protection Act of 2003, Public Contract Code Section 10286, et seq.
40. Citizenship and Public Benefits
If Contractor is a natural person, Contractor certifies he or she is a citizen or national of the United States or otherwise qualified to
receive public benefits under the Personal Responsibility and Work Opportunity Reconciliation Act of 1996 (P.L. 104-193; 110
STAT.2105, 2268-69).
41. DVBE and Small Business Participation
(a) If Contractor has committed to achieve small business (SB) participation it shall, within 60 days of receiving final payment under this
Contract (or within such other time period as may be specified elsewhere in this Contract), report to CSU:
(1) the name and address of the SB(s) who participated in the performance of the Contract;
(2) the total amount the prime Contractor received under the Contract; and
(3) the amount each SB received from the prime Contractor.(Govt. Code § 14841.)
(b) If Contractor has committed to achieve disabled veteran business enterprise (DVBE) participation, it shall, within 60 days of receiving
final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract), report to CSU: (1)
the name and address of the DVBE(s) who participated in the performance of the Contract; (2) the total amount the prime Contractor
received under the Contract; and (3) the amount each DVBE received from the prime Contractor. The Contractor shall also certify that
all payments under the Contract have been made to the DVBE. A person or entity that knowingly provides false information shall be
subject to a civil penalty for each violation. (Mil. & Vets. Code § 999.5(d); Govt. Code §14841)
42. Contractor’s Staff
Contractor warrants that its staff, which is assigned to performing work under this Contract, is legally able to perform such duties in
the country where the work is being performed.
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10 p. 47
State of California
CSU GENERAL PROVISIONS FOR MAINTENANCE TASKS (FACILITIES MAINTENANCE)
August 1, 2014
IFB 6794 Exhibit A-1
Page 11 of 12
Bid 6794
43. Compliance with Applicable Regulations
The project, when completed, shall conform to the specifications and plans as last amended, and applicable regulations and
requirements of the CSU and the State of California.
44. Hazardous Materials/Environmental Requirements
In the event of a spill of a hazardous waste, as defined in California Code of Regulations, Title 22, Section 66261.3, at the
construction site or within the boundaries of CSU property, the Service Provider shall immediately notify authorized CSU personnel
and will make every effort to mitigate the spill and minimize its effect on the environment.
(a). Hazardous Materials
(1) Asbestos
The Service Provider is prohibited from installing any asbestos-containing materials or products in any Work to be performed
under this Contract. The Service Provider shall be responsible for removal and replacement costs should it be determined this
provision has been violated; this responsibility shall not be limited in duration by Project completion, the warranty period, or other
provisions of this Contract.
(2) Lead
The Service Provider is prohibited from installing any lead-containing materials or products, including paint, in any Work to be
performed under this Contract without the written consent of the Executive Facilities Officer and Director of Environmental
Health and Safety. The Service Provider r shall be responsible for removal and replacement costs should it be determined this
provision has been violated; this responsibility shall not be limited in duration by Project completion, the warranty period, or other
provisions of this Contract. Notwithstanding the foregoing paragraph, in the event of an emergency constituting an immediate
hazard to health or safety of The Trustees’ employees, property, or licenses, the CSU may undertake, at the Service Provider’s
expense, without prior notice, all work necessary to correct such violation. The CSU may bring to the attention of the Service
Provider a possible hazardous situation in the field regarding the safety of personnel on the site. The Service Provider shall be
responsible for verifying the observance of all local, state, and federal workplace safety guidelines. In no case shall this right to
notify the Service Provider absolve the Service Provider of its responsibility for monitoring safety conditions. Such notification
shall not imply that anyone other than the Service Provider has assumed any responsibility for field safety operations.
Explosives shall not be used without first obtaining written permission from the CSU and then shall be used only with the utmost
care and within the limitations set in the written permission and in accordance with prudence and safety standards required by law.
Storage of explosives on the Project site or CSU is prohibited. Powder activated tools are not explosive for purposes of this
Article; however, such tools shall only be used in conformance with State safety regulations.
(b). Environmental Requirement
(1) Air and Water Pollution Control
The Service Provider shall comply with all air and water pollution control rules, regulations, ordinances and statutes which apply
to the Work performed under the Contract, including any air pollution control rules, regulations, ordinances and statutes adopted
under the authority of section 11017 of the Government Code. Service Provider must be eligible to perform work for the State,
and is deemed eligible if not found to be in violation of any order, resolution, or regulation relating to air or water pollution
adopted in accordance with Government Code Section 4477. In the absence of any applicable air pollution control rules,
regulations, ordinances or statutes governing solvents, all solvents, including but not limited to the solvent portions of paints,
thinners, curing compounds, and liquid asphalt used on the Project, shall comply with the applicable material requirements of the
Air Quality Management District (AQMD). All containers of solvent, paint, thinner, curing compound or liquid asphalt shall be
labeled to indicate that the contents fully comply with these requirements. Unless otherwise provided in the special provisions,
material to be disposed of shall not be burned either inside or outside the premises. A regular watering program shall be initiated
to adequately control the amount of fugitive dust in accordance with applicable AQMD rules. Exposed soil surfaces shall be
sprayed with water at least daily and as needed to mitigate dust (see also Article 4.08-c, Protection of Facilities). Trucks hauling
dirt from the site shall be covered in accordance with applicable state and local requirements. To reduce exhaust emissions,
unnecessary idling of construction vehicles and equipment shall be avoided.
(2) Sound Control Requirements
The Service Provider shall comply with all sound control and noise level rules, regulations and ordinances which apply to the Work.
In the absence of any such rules, regulations and ordinances, the Service Provider shall conduct its Work to minimize disruption to
others due to sound and noise from the workers, and shall be responsive to the CSU’ requests to reduce noise levels. Each internal
combustion engine, used for any purpose on the Project or related to the Project, shall be equipped with a muffler of a type
recommended by the manufacturer. No internal combustion engine shall be operated on the Project without a muffler. Construction
equipment shall be fitted with modern emission control devices and shall be kept in proper tune. Loading and unloading of
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11 p. 48
State of California
CSU GENERAL PROVISIONS FOR MAINTENANCE TASKS (FACILITIES MAINTENANCE)
August 1, 2014
IFB 6794 Exhibit A-1
Page 12 of 12
Bid 6794
construction materials will be scheduled so as to minimize disruptions to campus activities. Construction activities will be scheduled
to minimize disruption to the CSU and to campus users.
(3) Archaeological Finds
If the Service Provider discovers any artifacts during excavation and/or construction, the Service Provider shall stop all affected
work and notify the CSU, who will call in a qualified archaeologist designated by the California Archaeological Inventory to assess
the discovery and suggest further mitigation, as necessary. If the Service Provider discovers human remains, the Service Provider
shall notify the CSU who will be responsible for contacting the county coroner and a qualified archaeologist. If the remains are
determined to be Native American, the CSU shall contact the appropriate tribal representatives to oversee removal of the remains.
45. Prevailing Wage
In accordance with Labor Code Section 1720, Service Provider must pay employees the current prevailing rate wages for work on this
service.
5/19/2015 12:46 PM
12 p. 49
State of California
Bid 6794
EXHIBIT C,
IFB No. 6794
Page 1 of 6
BID PROPOSAL
"FIRE PROTECTION – (WET SYSTEMS & EXTINGUISHERS) MAINTENANCE, INSPECTION AND REPAIRS”
To:
Manager, Contract and Procurement Management Office
San Diego State University
5500 Campanile Dr. Administration Bldg., Room 116
San Diego, CA 92182-1616
Date:______________________
NOTE: Signature below constitutes acknowledgement on all items, 1 through 13, (and Bidder’s Qualification Statement/Bid
Bond) Pages 1 through 6 of this Bid Proposal.
Authorized Signature
Signature
/ Typed Name and Title

Company Information
Contractor Name
Corporation
Partnership
Individual
Street Address
City / State / Zip
License Verification “C-16” Fire Protection (Exhibit A, Page 2, Section A2.b.1)
and license “C-10” or list qualified sub-contractor on page 3.
Copy Attached
Yes
No
Contact Information
Name
Title
Phone #
(
)
-
Mobile #
(
)
-
5/19/2015 12:46 PM
Fax #
(
)
-
Email Address
p. 50
State of California
Bid 6794
BID PROPOSAL/BIDDER’S QUALIFICATION & BID BOND
1.
EXHIBIT C
IFB No. 6794
Page 2 of 6
In compliance with your Invitation For Bid, our bid for Fire Protection (Wet Systems and Extinguishers) Maintenance,
Inspection and Repairs is as follows:
Bid Amount
MONTHLY TOTAL
YEARLY TOTAL
3 YEAR TOTAL
Exhibit D-1 Sprinkler Systems (tab 5.1)
$
$
$
Exhibit D-2 Fire Hose Systems (tab 6.1)
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Exhibit D-3 Fire Hydrants (tab 7.1)
Exhibit D-4 Fire Pump (tab 8.1)
Exhibit D-5 Water Storage Tanks (tab 9.1)
Exhibit D-6 Backflow Systems (tab 12.1)
Exhibit D-7 Fire Extinguishers (Exhibit A Part 2,
Section 2, pages 10-14)*
Exhibit D-8 Gas systems
TOTAL BID AMOUNT D-9
(All Systems - 3 Years)
$
(*The quantities referenced are for bid analysis only, the University does not guarantee specified
quantities.)
NOTE: The amount above is stated in figures only and is the total amount bid for the entire contract work, as
itemized on Exhibit D, including the cost of bonds, permits, taxes and every other item of expense, direct or indirect,
incidental to the contract. Any alteration or erasure or change must be clearly indicated and initialed by the bidder.
The bidder agrees that if there are any discrepancies or questions in the figures above, San Diego State University
will use the lower figure irrespective of the bidder's intent. Award of this contract shall be based on the lowest
responsive, responsible bidder whose proposal meets the required specifications, and is the most acceptable to the
University. This agreement will be awarded in the best interest of the State of California.
2.
Equipment List/Monthly Fees, Exhibit D (D-1 through D-9) is completed and attached.
YES
NO
3.
We acknowledge receipt of addenda number(s) ____, ____, ____, ____, ____.
4.
Three (3) firms for whom we have performed work of similar nature and magnitude during the last 3 years:
Company
Name/Address
5.
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Contact
Name/Phone Number
Type of project
and size
Date of Project
Survey: Attached is a detailed description of the repairs and costs that will be required to place the equipment
in an acceptable condition before undertaking full maintenance at the prices quoted on Exhibit D. (Exhibit A,
p. 51
State of California
BID PROPOSAL/BIDDER’S QUALIFICATION & BID BOND
Bid 6794
EXHIBIT C
IFB No. 6794
Page 3 of 6
Survey, Page 3, and Page 10.) (The University may award a separate agreement for the services provided to
survey the campus equipment)
YES
6.
NO
Bidder’s Bond is completed and attached (Exhibit C, Revision.1, page 6)
YES
NO
7.
Designation of Subcontractors: The above signed Bidder has set forth below the name and the location of
the place of business of each Subcontractor who will be awarded a portion of the work according to the
specifications to which this bid is responsive. (If no Subcontractors are to be employed on the project, enter the
word "None".) (Attach additional sheets if necessary)
Name of Contractor
Type of Work
8.
License Number/Type
We are requesting that an incentive be applied we will be utilizing a Disabled Veteran Business Enterprise
which is summarized in Exhibit X which is completed and attached.
YES
9.
Business Address
NO
We are an approved Small Business Contractor and are hereby requesting the 5% Small Business Preference.
Form OSMB-11 has been submitted to the Office of Small Business Certification and Resources,
Sacramento, California, (Exhibit F) is hereby attached.
YES
NO
Copy of our certification letter received from the Office of Small Business Certification and Resources is
attached as requested.
YES
NO
Failure to attach the letter as well as to check the box above will prohibit the 5% preference allowance
from being applied to this bid. If application is pending at the Office of Small Business & Resources in
Sacramento, check here  so that approval may be verified through the Office of Small Business &
Resources.
Or, we are a Non-Small Business and commit to subcontract at least 25% of its net bid price with one or
more small business (Exhibit F, Small Business Preference)
YES
10.
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NO
Statement of Compliance. The bidder's signature affixed hereon and dated shall constitute a certification
under the penalty of perjury that the bidder has, unless exempted, complied with the nondiscrimination
requirements of Government Code Section 12990 and Title 2, California Administrative Code, Section 8103.
p. 52
State of California
Bid 6794
BID PROPOSAL/BIDDER’S QUALIFICATION & BID BOND
EXHIBIT C
IFB No. 6794
Page 4 of 6
11.
REGULAR WORK HOURS: The regular working days and hours of our company are (See Exhibit A,
Hours of Work, Page 15, Section 3.3):
_______________________________________________
12.
CALL BACK SERVICE: List below the charges for call back service (Exhibit A, Trouble Calls, Page 17,
Section 3.10) (University information only not an award factor):
ROUTINE MAINTENANCE
Days
Cost
Per hour
Monday through Friday
$
Mechanic
Saturday
$
Mechanic
Sunday and Holidays
$
Mechanic
Days
Cost
Per hour
Monday through Friday
$
Mechanic
$
Team
$
Mechanic
$
Team
$
Mechanic
$
Team
REPAIRS MAINTENANCE
Saturday
Sunday and Holidays
13.
CALL BACK SERVICE: Due to negligence or misuse of equipment, or causes beyond the Contractor’s
control (rates include travel time)
(University information only not an award factor):
NORMAL WORKING HOURS
Cost
Per hour
$
Mechanic
$
Team
Cost
Per hour
$
Mechanic
$
Team
OVERTIME
5/19/2015 12:46 PM
p. 53
State of California
Bid 6794
BID PROPOSAL/BIDDER’S QUALIFICATION & BID BOND
EXHIBIT C
IFB No. 6794
Page 5 of 6
BIDDER’S QUALIFICATION STATEMENT
1.
Contractor’s Name:__________________________________________________________
2.
Number of years in business under this name and management: ______________________
3.
Number of facilities, under full maintenance service within 50 mile radius of this project at SDSU:
Full service (similar to that specified):
Fire Hose systems and cabinets only:
4.
Sprinkler System only:
Fire Pump Systems only:
Number of plumbers / plumbing technicians and helpers regularly employed eight or more months
per year in executing preventive maintenance within this area. Provide list of personnel setting
forth name, years of experience and years with company.
Plumbers / plumbing technicians: ________
5.
Helpers: ________
Number of electricians / electrical technicians and helpers regularly employed eight or more
months per year, in executing preventive maintenance and repairs on fire pumps and related
equipment. Provide a list of personnel, setting forth the names, number of years experience, and
years with the company.
Electricians / electrical technicians:
6.
Helpers:
Number of fire extinguisher technicians and helpers regularly employed eight or more months per
year, in executing preventive maintenance and repairs on fire pumps and related equipment
(pursuant to Exhibit B, Part 1, paragraph 1). Provide a list of personnel, setting forth the names,
number of years experience, and years with the company.
Fire Extinguisher technicians:
Helpers:
7.
Number of qualified fire extinguisher service personnel
8.
Number of service vehicles in services: ________
9.
Number or supervisors available for inspection: _______
10.
Number of repair crews (as distinct from maintenance technicians) available for replacement and
repairs:_____
11.
Location of nearest parts inventory warehouse:
___________________________________________________________________________
___________________________________________________________________________
12.
Attached is (check one):
_____ Annual company report for preceding year.
13.
5/19/2015 12:46 PM
_____ Certified financial statement.
Certification that personnel performing services shall have at least minimum experience as
required.
YES
NO
p. 54
State of California
Bid 6794
BID PROPOSAL/BIDDER’S QUALIFICATION & BID BOND
EXHIBIT C
IFB No. 6794
Page 6 of 6
BIDDERS BOND
Counterpart No.
Project No.
Know All Persons by These Presents:
THAT WE
as Principal, and
as Surety, are held and firmly bound unto the Trustees of the California State University hereinafter called the Trustees, in the
penal sum of TEN PERCENT (10%) OF THE TOTAL AMOUNT OF THE BID of the Principal above named, submitted by said
Principal to the said Trustees for the work described below, for the payment of which sum in lawful money of the United States,
well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by
these presents.
IN NO CASE shall the liability of the Surety hereunder exceed the sum of 10% of Bid.
THE CONDITION of this obligation is such that:
WHEREAS, the Principal has submitted the above-mentioned bid to the Trustees for certain construction
specifically described as follows, for which bids
are to be opened at
on
at
for contract
Project Description
(Exact description of work and location as given in the proposal)
NOW, THEREFORE, if the aforesaid Principal is awarded the contract, and, within the time and manner required under the
specifications, after the prescribed forms are presented to the principal for signature, enters into a written contract, in the
prescribed form, in accordance with the bid, and files the two bonds with the Trustees, one to guarantee faithful performance and
the other to guarantee payment for labor and materials, as required by law, then this obligation shall be null and void, otherwise,
it shall be and remain in full force and virtue.
In the event suit is brought upon this bond by the Obligee and judgment is recovered, the Surety shall pay all costs
incurred by the Obligee in such suit.
IN WITNESS WHEREOF, We have hereunto set our hands and seals on this
CONTRACTOR
AS PRINCIPAL
day of
, 20
Contractor Name:
Contractor Address:
(SEAL)
By:
By:
SURETY
Surety Name:
Surety Address:
(SEAL)
By:
Signatures executed in behalf of the Surety must be properly acknowledged.
702.09A • 10/06
5/19/2015 12:46 PM
p. 55
State of California
Bid 6794
EXHIBIT E
IFB NO. 6678
Page 1 of 1
Sample – Only awarded Contractor Required to Submit
PERFORMANCE BOND
Contract No.
Project No.
Know All Persons by These Presents:
THAT WHEREAS, the State of California acting by and through the Trustees of the California State University, hereinafter
called the Trustees, has awarded to
Contractor
Address
City, ST Zip
as Principal, hereinafter designated as the ”Contractor,” a contract for the work described as follows:
Project No.:
Project Name:
Campus:
AND WHEREAS, the Contractor is required to furnish a bond in connection with said contract, guaranteeing the faithful performance
thereof:
NOW, THEREFORE, we the undersigned Contractor and Surety are held and firmly bound unto the State of California through the said
Trustees in the sum of:
to be paid to the said Trustees, State or its certain attorney, its successors and assigns: for which payment, well and truly to be made, we bind
ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.
THE CONDITION of this obligation is such,
That if the above bounden Contractor, his, her, or its heirs, executors, administrators, successors or assigns, shall in all things stand to and
abide by, and well and truly keep and perform the covenants, conditions and agreements in the foregoing contract and any alteration thereof
made as therein provided, on his, her, its or their part to be kept and performed at the time and in the manner therein specified, and in all
respects according to their true intent and meaning, and shall indemnify and save harmless the State of California, its officers and agents, as
therein stipulated, then this obligation shall become and be null and void; otherwise, it shall be and remain in full force and virtue.
IN WITNESS WHEREOF, We have hereunto set our hands and seals on this
CONTRACTOR
AS
PRINCIPAL
day of
, 20
Contractor Name:
Contractor Address:
(SEAL)
By:
SURETY
Surety Name:
Surety Address:
(SEAL)
By:
Signatures executed in behalf of the Surety must be properly acknowledged.
702.15 •
5/19/2015 12:46 PM
2/10
p. 56
State of California
Bid 6794
EXHIBIT F
IFB NO. 6678
Page 1 of 3
SMALL BUSINESS PREFERENCE AND CERTIFICATION REQUEST
(Bidders requesting a 5% Small Business Preference must enclose this form in the Bid Package)
The undersigned hereby requests preference as a “Small Business” and further certifies under penalty of perjury, that the
firm still meets the requirements of the California Code of Regulations, Title 2, Section 1896 et seq.
NOTICE TO ALL BIDDERS: Section 14835 et seq. of the California Government Code, requires that a five percent
preference be given to bidders who qualify as a small business. The rules and regulations of this law, including the definition
of a small business for the delivery of service, are contained in Title 2, California Code of Regulations, Section 1896, et seq.
A copy of the regulations is available upon request.
If your firm is a Small Business and wishes to claim the small business preference, which may not exceed $50,000 for
any bid, your firm must have its principal place of business located in California, have a complete application (including
proof of annual receipts) on file with the Small Business & DVBE Services Branch, in the Procurement Division of the State
of California Department of General Services, by 5:00 p.m. on the date bids are opened, and be verified by such office.
Or, if your firm is a Non-Small Business and wishes to claim the small business preference, your firm must notify the
Trustees by signing below, that your firm commits to subcontract at least 25% of its net bid price with one or more small
businesses, submit a timely responsive bid, list* the small business subcontractors and include name, address, phone number,
portion of the work to be performed, and the dollar amount and percentage per subcontractor, and be determined a
responsible bidder.
Questions regarding the preference approval process should be directed to Small Business & DVBE Services, telephone
(800) 559-5529 or (916) 375-4940, address: 707 Third Street, First Floor-Room 400, West Sacramento, CA 95605, or if by
mail: P.O. Box 989052, West Sacramento, CA 95798-9052. You can also reach them via email (osdchelp@dgs.ca.gov) or on
the Internet: www.pd.dgs.ca.gov/smbus.
IMPORTANT NOTICE (Read before signing)
The “Small Business Preference and Certification Request” must be signed in the same name style in which the bidder is
licensed by the Contractors State License Board. Bidders bidding jointly or as a combination of several business
organizations are specially cautioned that such bidders must be jointly licensed and approved in the same form and style in
which the bid is executed.
Legal Name Style of Bidder(s):
OSDS Certification No.
Signature of Bidder:
Date
In the event the bidder has received assistance in obtaining bonding for this project, it shall set forth the name and nature of the firm providing
such assistance. Should the firm be listed as a subcontractor, bidder shall set forth the percentage of the contract to be performed by the
subcontractor.
Name of Firm:
Is Firm a Listed Subcontractor?
 YES-Percentage
 NO
Special attention is directed to section 1896.16 for penalties for furnishing incorrect supporting information in obtaining preference.
Non-Small Business CERTIFICATION
*If firm non-small business ,list sub-contractors in which you commit25% of net bid price below or on separate sheet:
Name
Address
Phone #
OSDS#
Portion of Work
$ Amount
%
10/06
5/19/2015 12:46 PM
p. 57
State of California
Bid 6794
EXHIBIT X
IFB NO. 6794
Page 1 of 3
SUMMARY OF DISABLED VETERAN-OWNED BUSINESS PARTICIPATION
COMPANY NAME
NATURE OF WORK
CONTRACTING
WITH
TIER
CLAIMED
DVBE
VALUE $
PERCENTAGE OF
CONTRACT (%)
OSMB DVBE
CERTIFICATION
I hereby certify that I have made a diligent effort to ascertain the facts with regard to the representations made herein and, to the best of my knowledge and
belief, each firm set forth in this bid as a disabled veteran business enterprise complies with the relevant definition set forth in law. In making this
certification, I am aware of Section 12650 et seq. of the Government Code providing for the imposition of treble damages for making false claims against the
State, Section 10115.10 of the Public Contract Code making it a crime to intentionally make an untrue statement in this certificate, and the provisions of the
Military and Veterans Code, Section 999.9.
I declare under penalty of perjury, under the laws of the State of California, that the information herein is true and correct to the best of my knowledge.
Executed on:
, at
Date
in the state of
City
Signature of Contractor or Authorized Agent
.
State
Project Name
Project Number
(
Printed Name
Firm Name
)
Telephone
OFFICIAL CSU USE ONLY
Did Contractor meet 3% DVBE requirement? Yes No
DVBE Bid Incentive (attach abstract of bids)
Amount of DVBE Bid Incentive granted: _____%
Amount of DVBE Participation pledged: _____ %
Signed:
______________________________________________________
DVBE Program Advocate
Date
10/06
5/19/2015 12:46 PM
p. 58
State of California
Bid 6794
EXHIBIT X
IFB NO. 6678
Page 2 of 3
Disabled Veteran Business Enterprise Subcontractor Activity Report
(General Contractor to submit this form twice 1) prior to release of retention by CSU, and 2) after all payments have been made, per CGCs article 2.13. Add
more lines to the form as required.)
Campus:
Project Name:
Project Number:
General Contractor:
Total Amt Paid to General Contractor: $
Total Amt held in Retention by CSU:
$
Total GC Contract Amount:
$
DVBE Name/Address:
$ Amount each
DVBE Received
from GC
Report #1  [check if retention not yet released]
Report #2  [check if final pmts have been made]
Final Amt to be
Pd DVBE Sub as %
$ Amount Owed Final $ Amount to of GC Contract
to DVBE Sub
be Pd DVBE Sub
Amount
1 DVBE1
address
city, st zip
$
$
$
%
2 DVBE2
address
city, st zip
$
$
$
%
3 DVBE3
address
city, st zip
$
$
$
%
4 DVBE4
address
city, st zip
$
$
$
%
5 DVBE5
address
city, st zip
$
$
$
%
TOTAL DVBE PARTICIPATION $
$
$
%
Certification
The submitter of the foregoing statements has read the same, and that they are true to the best of the his/her knowledge. The statements
are for the purpose of verifying the DVBE participation for this Contract. By signing below, the submitter certifies and declares under penalty
Signature
Print Name, Title, Phone No.
Date
7/11
5/19/2015 12:46 PM
p. 59
State of California
Bid 6794
EXHIBIT X
IFB NO. 6678
Page 3 of 3
7/11
5/19/2015 12:46 PM
p. 60
IFB 6678 - Fire Sprinkler System Equipment List and Monthly Costs (tab 5.1)
Count
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
Number
Name
Campus Account - 66021.000.66056.0000.1006.3801.0000
058
ADAMS HUMANITIES
030
ADMINISTRATION
056
ART (NORTH) Furniture Lab
056
ART(NORTH)
001
ART(SOUTH)
090
ARTS & LETTERS
067
AZTEC ATHLETIC CENTER
135
BIOSCIENCES
031
CALPULLI CENTER
012
COMMUNICATIONS
036
DRAMATIC ARTS
028
EAST MALL
037
EDUCATION AND BUSINESS ADMIN. (EBA)
019
ENGINEERING
021
ENS
072B
ESC
003
GMCS (CHEM./GEO)
003A
GMCS ADDITION
026
HARDY MEMORIAL TOWER
002
HEPNER HALL
009
INDUSTRIAL TECHNOLOGY
072
KPBS
076
LIBRARY ADDITION - MANCHESTER HALL
035
LIFE SCIENCE (NORTH)
010
LIFE SCIENCE (SOUTH)
011
LITTLE THEATER
054
LOVE LIBRARY
053
MUSIC
038
NORTH EDUCATION
016
PETERSON GYM
024
FACILITIES SERVICES
013
PHYSICS
014
PHYSICS / ASTRONOMY
027
PSFA
015
PUBLIC SAFETY
T25
QUONSET HUT
060
CHEMICAL SCIENCE LABORATORY
098
BUSINESS SERVICES / SHIPPING AND RECEIVING
042
SPEECH, LANGUAGE AND HEARING SCIENCE (SLHS)
008
STORM HALL
008A
STORM HALL WEST
008B
CHARLES HOSTLER HALL
018
NASATIR HALL
059
STUDENT SERVICES EAST
029
STUDENT SERVICES WEST
077
TONY GWYNN STADIUM
022
COMPUTER APPLIED MECH.
006
EDUCATION
005
ENGINEERING LAB.
020
ENS ANNEX
5/19/2015 12:46 PM
Exhibit D-1 (Rev.2)
Bid 6794
State of California
Year Installed
1977
1960
2002
1977
1950
2006
2001
2006
2006
1954
1965
1959
1964
1962
1933
2004
2002
1993
1931
1931
1953
1994
1996
1962
1931
1931
1971
1969
1960
1961
1962
1959
1954
1947
1961
1947
2000
1997
1974
2014
2014
2014
2014
1991
1992
1997
1933
1957
1956
1966
Facility GSF
119,984
62381
134606
23110
120805
135788
39460
85800
43233
65166
14114
149695
98316
52297
60000
126206
15329
45560
38156
27042
67450
182657
135683
39561
8393
343744
79152
38092
56471
27480
48752
27539
85502
14701
8100
100800
29625
28609
77572
102087
99326
41151
1718
17004
12460
7471
Sprinkler System - No. of
systems or zones
Wet Standpipe
Dry
Standpipe
1
1
1
1 (6 sectionals)
1 (8 sectionals)
1 (4 sectionals)
1 (4 sectionals)
1 (5 sectionals)
1
0
1
1
1
1 (5 sectionals)
1 (7 sectionals)
incl "
1
1
1
1
3
3
1
See Gateway
1
1
1
1
1
1
1
1
1
1
1
1
1
1 (10 sectionals)
1
1 (3 sections each floor)
1 (4 sections)
1
1 (3 sections)
1
2 (6 sectionals)
2
1
1
1- Preaction
Last 5
Year
Cert.
2015/2016
Yearly Total
Monthly Total
2016/2017
Yearly Total
2017/2018
Yearly Total
2012
2012
2012
$
$
$
-
$
$
$
-
$
$
$
-
2012
2012
2012
2012
2012
2012
2012
2012
2012
$
$
$
$
$
$
$
$
$
-
$
$
$
$
$
$
$
$
$
-
$
$
$
$
$
$
$
$
$
-
2012
2012
2012
$
$
$
-
$
$
$
-
$
$
$
-
2012
2012
2012
2012
2012
2012
2012
2012
$
$
$
$
$
$
$
$
-
$
$
$
$
$
$
$
$
-
$
$
$
$
$
$
$
$
-
2012
2012
2012
2012
2012
2012
2012
2012
2012
$
$
$
$
$
$
$
$
$
-
$
$
$
$
$
$
$
$
$
-
$
$
$
$
$
$
$
$
$
-
2014
2014
2014
2014
2012
2012
$
$
$
-
$
$
$
-
$
$
$
-
1 of 16
p. 61
IFB 6678 - Fire Sprinkler System Equipment List and Monthly Costs (tab 5.1)
52
53
54
55
56
57
58
59
60
61
62
63
64
101
072A
110
074
074
074
044
025
017
087
023
038A
IVC
GARAGE
GATEWAY
GROWTH CHAMBER FACILITY
INTERNATIONAL STUDENTS CENTER
INTERNATIONAL STUDENTS CENTER - A ADDITION
INTERNATIONAL STUDENTS CENTER - B ADDITION
CHILL PLANT
CO-GENERATION PLANT
PHYSICAL SCIENCES
TENNIS / SOFTBALL COMPLEX
BOILER SHOP/CARPENTER SHOP/PAINT SHOP/LOCK SHOP
NORTH EDUCATION 60
IMPERIAL VALLEY CAMPUS
ADMINISTRATION
AUDITORIUM / CLASSROOMS
BOOKSTORE
CLASSROOM C
COMPUTER BUILDING
FACULTY OFFICES EAST
FACULTY OFFICES WEST
GALLERY
LIBRARY
LIBRARY ADDITION
NORTH CLASSROOM
PHYSICAL PLANT
STUDENT AFFAIRS
STUDENT CENTER
TEMPORARY CLASSROOMS
Exhibit D-1 (Rev.2)
Bid 6794
State of California
1984
1994
1997
1993
2008
2008
1972
1987
1931
2005
1932
1960
3532
97305
3500
3372
1730
1730
7555
5020
33588
2000
9012
2015
1995
1927
1995
1983
1995
1995
1995
1995
1983
1995
1925
1962
7389
12506
4819
2504
4819
6673
4297
1403
11067
9799
3634
8297
2880
2975
3120
1985
1 (4 sectionals)
3 - Preaction
1
0
1
0
Deluge System
Total - Campus Account
5/19/2015 12:46 PM
2012
$
-
$
-
$
-
2012
2012
$
$
-
$
$
-
$
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
2012
$
-
2 of 16
p. 62
IFB 6678 - Fire Sprinkler System Equipment List and Monthly Costs (tab 5.1)
65
66
67
68
69
70
71
055
079
099
082
080
096
090A
Parking Account - 66031.000.66056.0000.4720.4801.0000
PARKING STRUCTURE 1
PARKING STRUCTURE 2
PARKING STRUCTURE 3
PARKING STRUCTURE 4
PARKING STRUCTURE 5
PARKING STRUCTURE 6
PARKING STRUCTURE 8
Exhibit D-1 (Rev.2)
Bid 6794
State of California
1975
1982
1986
1994
2000
2001
2006
594933
197862
520202
577614
650000
706210
49020
2
0
0
0
0
0
1
1
1
1
1
2
2012
1
2012
2012
2012
2012
2012
$
Total - Parking Account
72
73
74
75
76
77
78
79
80
093
091
051
033
046
047
094
100
095
Housing Account - 66021.000.66056.0000.5310.4801.0000
CHAPULTAPEC HALL
TENOCHCA HALL
ZURA HALL [N.I.C.]
CUICACALLI COMPLEX
MAYA HALL
OLMECA HALL
TACUBA HALL
VILLA ALVARADO
TEPAYAC HALL
1993
1982
2015
2001
1959
1959
2001
1986
2001
115875
78637
128000
47700
39000
39000
100150
95425
100150
1 (12 sectionals)
1 (8 sectionals)
1
1 (6 sectionals)
1
Associated Students - 66021.000.66056.3200.5439.3801.0000
052
STUDENT UNION
070
VIEJAS ARENA
069
AZTEC RECREATION CENTER
109
CHILDREN'S CENTER
086
AQUAPLEX
088
ALUMNI CENTER
2014
1997
1997
2003
2009
2009
137253
147790
73093
16000
7000
18800
1 (6 sectionals)
2012
1 (6 sectionals)
2012
2 Systems
1
1
4
1
1
$
-
Total Bid - Yearly Amount
$
-
Total Bid - Three (3) Year Total Amount
$
-
5/19/2015 12:46 PM
$
$
$
$
$
$
$
$
$
-
$
$
$
$
$
$
$
$
$
-
-
$
$
$
$
$
$
$
$
$
$
$
-
$
$
$
$
$
$
$
$
$
$
$
-
$
$
$
$
$
$
$
$
$
$
$
-
$
-
$
$
$
$
$
$
$
$
-
$
$
$
$
$
$
$
$
-
$
$
$
$
$
$
$
$
-
2014
2012
2012
2012
2012
Total - R/C A.S. Account
Total Bid - Monthly Amount
-
2102
2012
2012
2012
Total - Housing Account
81
82
83
84
85
86
-
$
$
$
$
$
$
$
$
$
$
3 of 16
p. 63
IFB 6678 - Fire Hose Equipment List and Monthly Costs (tab 6.1)
Count
Number
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
058
030
056
056
001
090
067
135
031
012
036
028
037
019
021
072B
003
003A
026
002
009
072
076
035
010
011
054
053
018
038
016
024
013
014
027
015
T25
060
098
042
Name
Campus Account - 66021.000.66056.0000.1006.3801.0000
ADAMS HUMANITIES
ADMINISTRATION
ART (NORTH) Furniture Lab
ART(NORTH)
ART(SOUTH)
ARTS & LETTERS
AZTEC ATHLETIC CENTER
BIOSCIENCES
CALPULLI CENTER
COMMUNICATIONS
DRAMATIC ARTS
EAST MALL
EDUCATION AND BUSINESS ADMIN. (EBA)
ENGINEERING
ENS
ESC
GMCS (CHEM./GEO)
GMCS ADDITION
HARDY MEMORIAL TOWER
HEPNER HALL
INDUSTRIAL TECHNOLOGY
KPBS
LIBRARY ADDITION - MANCHESTER HALL
LIFE SCIENCE (NORTH)
LIFE SCIENCE (SOUTH)
LITTLE THEATER
LOVE LIBRARY
MUSIC
NASATIR HALL
NORTH EDUCATION
PETERSON GYM
PHYSICAL PLANT
PHYSICS
PHYSICS / ASTRONOMY
PSFA
PUBLIC SAFETY
QUONSET HUT
CHEMICAL SCIENCE LABORATORY
BUSINESS SERVICES / SHIPPING AND RECEIVING
SPEECH, LANGUAGE AND HEARING SCIENCE (SLHS)
5/19/2015 12:46 PM
Exhibit D-2 (Rev.2)
State of California
Year Installed
1977
1960
2002
1977
1950
2006
2001
2006
2006
1954
1965
1959
1964
1962
1933
2004
2002
1993
1931
1931
1953
1994
1996
1962
1931
1931
1971
1969
1957
1960
1961
1962
1959
1954
1947
1961
1947
2000
1997
1974
Facility GSF
Bid 6794
Fire Hose Count
Fire Hose Size
Last 5
Year
Cert.
Monthly
Total
2015/2016
2016/2017
2017/2018
Yearly Total Yearly Total Yearly Total
119,984
62381
12
6
1.5"
1.5"
$
$
-
$
$
-
$
$
-
134606
23110
120805
135788
39460
85800
43233
65166
14114
149695
98316
52297
60000
126206
15329
45560
38156
27042
67450
182657
135683
39561
8393
343744
79152
20989
38092
56471
27480
48752
27539
85502
14701
8100
100800
29625
28609
14
3
1.5"
1.5"
$
$
-
$
$
-
$
$
-
4
1.5"
$
-
$
-
$
-
2
13
2
24
12
11
1.5"
1.5"
1.5"
1.5"
1.5"
1.5"
$
$
$
$
$
$
-
$
$
$
$
$
$
-
$
$
$
$
$
$
-
6
7
2
1.5"
1.5"
1.5"
$
$
$
-
$
$
$
-
$
$
$
-
20
1.5"
$
-
$
-
$
-
3
28
14
6
6
11
1.5"
1.5"
1.5"
1.5"
1.5"
1.5"
$
$
$
$
$
$
-
$
$
$
$
$
$
-
$
$
$
$
$
$
-
6
5
12
1.5"
1.5"
1.5"
$
$
$
-
$
$
$
-
$
$
$
-
4 of 16
p. 64
IFB 6678 - Fire Hose Equipment List and Monthly Costs (tab 6.1)
41
42
43
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
008
059
029
077
022
006
005
020
101
072A
110
074
074
074
044
025
017
087
023
038A
IVC
STORM HALL
STUDENT SERVICES EAST
STUDENT SERVICES WEST
TONY GWYNN STADIUM
COMPUTER APPLIED MECH.
EDUCATION
ENGINEERING LAB.
ENS ANNEX
GARAGE
GATEWAY
GROWTH CHAMBER FACILITY
INTERNATIONAL STUDENTS CENTER
INTERNATIONAL STUDENTS CENTER - A ADDITION
INTERNATIONAL STUDENTS CENTER - B ADDITION
CHILL PLANT
CO-GENERATION PLANT
PHYSICAL SCIENCES
TENNIS / SOFTBALL COMPLEX
BOILER SHOP/CARPENTER SHOP/PAINT SHOP/LOCK SHOP
NORTH EDUCATION 60
IMPERIAL VALLEY CAMPUS
ADMINISTRATION
AUDITORIUM / CLASSROOMS
BOOKSTORE
CLASSROOM C
COMPUTER BUILDING
FACULTY OFFICES EAST
FACULTY OFFICES WEST
GALLERY
LIBRARY
LIBRARY ADDITION
NORTH CLASSROOM
PHYSICAL PLANT
STUDENT AFFAIRS
STUDENT CENTER
TEMPORARY CLASSROOMS
Exhibit D-2 (Rev.2)
State of California
1957
1991
1992
1997
1933
1957
1956
1966
1984
1994
1997
1993
2008
2008
1972
1987
1931
2005
1932
1960
77572
102087
99326
41151
1718
17004
12460
7471
3532
97305
3500
3372
1730
1730
7555
5020
33588
2000
9012
2015
1995
1927
1995
1983
1995
1995
1995
1995
1983
1995
1925
1962
7389
12506
4819
2504
4819
6673
4297
1403
11067
9799
3634
8297
2880
2975
3120
1985
Bid 6794
10
8
4
3
1.5"
1.5"
1.5"
1.5"
$
$
$
$
-
$
$
$
$
-
$
$
$
$
-
1
1.5"
$
-
$
-
$
-
$
-
$
-
$
-
Total - Campus Account
5/19/2015 12:46 PM
$
-
5 of 16
p. 65
IFB 6678 - Fire Hose Equipment List and Monthly Costs (tab 6.1)
61
62
63
64
65
66
67
Exhibit D-2 (Rev.2)
State of California
Parking Account - 66031.000.66056.0000.4720.4801.0000
055
PARKING STRUCTURE 1
079
PARKING STRUCTURE 2
099
PARKING STRUCTURE 3
082
PARKING STRUCTURE 4
080
PARKING STRUCTURE 5
096
PARKING STRUCTURE 6
090A
PARKING STRUCTURE 8
1975
1982
1986
1994
2000
2001
2006
594933
197862
520202
577614
650000
706210
49020
Bid 6794
53
35
23
33
18
36
10
1.5"
1.5"
1.5"
1.5"
1.5"
1.5"
1.5"
Total - Parking Account
68
69
70
71
72
73
74
75
76
093
091
051
033
046
047
094
100
095
Housing Account - 66021.000.66056.0000.5310.4801.0000
CHAPULTAPEC HALL
TENOCHCA HALL
ZURA HALL- N.I.C.
CUICACALLI COMPLEX
MAYA HALL
OLMECA HALL
TACUBA HALL
VILLA ALVARADO
TEPAYAC HALL
1993
1982
1968
2001
1959
1959
2001
1986
2001
115875
78637
128000
47700
39000
39000
100150
95425
100150
Associated Students - 66021.000.66056.3200.5439.3801.0000
052
STUDENT UNION
070
VIEJAS ARENA
069
AZTEC RECREATION CENTER
109
CHILDREN'S CENTER
086
AQUAPLEX
088
ALUMNI CENTER
2014
1997
1997
2003
2009
2009
137253
147790
73093
16000
7000
18800
$
-
Total Bid - Yearly Amount
$
-
Total Bid - Three (3) Year Total Amount
$
-
5/19/2015 12:46 PM
$
$
$
$
$
$
$
-
$
$
$
$
$
$
$
-
$
-
$
-
$
-
1.5"
$
-
$
-
$
-
8
8
1.5"
1.5"
$
$
-
$
$
-
$
$
-
$
-
$
-
$
-
$
$
-
$
$
-
$
$
-
$
-
$
-
$
-
8
3
0
0
0
$
-
1.5"
1.5"
Total - R/C A.S. Account
Total Bid - Monthly Amount
-
-
8
Total - Housing Account
77
78
79
80
81
82
$
$
$
$
$
$
$
$
$
-
6 of 16
p. 66
IFB 6678 - Fire Hydrant Equipment List and Monthly Costs (tab 7.1)
Exhibit D-3(Rev.2)
State of California
Building
Number
Building / Area
Hydrant Make
Model
Bid 6794
Description
Model
Serial No.
Opera- tional
Monthly Total
2015/2016 Yearly 2016/2017 Yearly
Total
Total
2017/2018 Yearly
Total
Campus Account - 66021.000.66056.0000.1006.3801.0000
Actual count 10/1/14 - 68
Total - Campus Account $
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
Parking Account - 66031.000.66056.0000.4720.4801.0000
Total - Parking Account $
-
Housing Account - 66021.000.66056.0000.5310.4801.0000
Total - Housing Account $
-
Associated Students - 66021.000.66056.3200.5439.3801.0000
Total - R/C to A.S. Account $
Total Bid - Monthly Amount
$
-
Total Bid - Yearly Amount
$
-
Total Bid - Three (3) Year Total Amount
$
-
-
5/19/2015 12:46 PM
p. 67
Page 7 of 16
IFB 6678 - Fire Pump Equipment List and Monthly Costs (tab 8.1)
Exhibit D-4(Rev.2)
State of California
Building
Number
Building Name
Pump Make
Model
HP
GPM
Voltage / Phase
Serial No.
Bid 6794
Controller Make
Model
Serial No.
Opera- tional
Weekly
Inspection
Amount
Monthly Total
2015/2016 Yearly 2016/2017 Yearly
Total
Total
2017/2018 Yearly
Total
Campus Account - 66021.000.66056.0000.1006.3801.0000
Total - Campus Account $
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
Parking Account - 66031.000.66056.0000.4720.4801.0000
099
Parking Structure 3
?
?
3
?
208V / 3
Pacific Engineered Products
$
-
$
-
$
-
082
Parking Structure 4
ITT
FTA750AA30B
30
1000
480V / 3
Firetrol
FTA750AA30B
$
-
$
-
$
-
080
Parking Structure 5
?
FTA750AA15B
15
?
480V / 3
Firetrol
FTA750AA15B
$
-
$
-
$
-
096
Parking Structure 6
?
M15B-2-480
2
?
480V / 3
Metron (Jockey)
M15B-2-480
$
-
$
-
$
-
096
Parking Structure 6
?
?
150
?
480V / 3
Metron
M300-150-480C
$
-
$
-
$
-
$
-
$
-
$
-
PE-01N11596-11
Total - Parking Account $
-
$
-
Housing Account - 66021.000.66056.0000.5310.4801.0000
093
Chapultapec Hall
Patterson
4X3VIP Type
30
250
230/460
Firetrol
FTA1000-AA30B-TN
$
-
$
-
$
-
093
Chapultapec Hall
Grundfos
Feb-60
1.5
?
208-230/460
Firetrol
212104
$
-
$
-
$
-
091
Tenochca Hall
Peerless
4ABF10
50
750
200/400
DJ 828677
Metron
M400-50-208B
DE-828676I
$
-
$
-
$
-
091
Tenochca Hall
Burks
315CS6M
1.5
?
208-230/460
DE828676I
Metron
M10A-1.5-208
DJ-828677
$
-
$
-
$
-
033
Cuicacalli
Fairbanks Morse
5532
15
250
200
Metron
M30A
JM-0085546A-01
$
-
$
-
$
-
033
Cuicacalli
Grundfos
C40006064 PI 9915
1
11
208-230/460
Metron
M15B-1-208
FK-0085546-02
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
Total - Housing Account $
-
$
-
Associated Students - 66021.000.66056.3200.5439.3801.0000
070
Viejas Arena
ITT Ac Pump
1,250 @ 65psi
230/460
Joselyn Clark
03C194-4T
733266
Total - R/C to A.S. Account $
Total Bid - Monthly Amount
$
-
Total Bid - Yearly Amount
$
-
Total Bid - Three (3) Year Total Amount
$
-
-
$
-
5/19/2015 12:46 PM
p. 68
Page 8 of 16
IFB 6678 - Fire Water Storage Tanks List and Monthly Costs (tab 9.1)
Exhibit D-5(Rev.2)
State of California
Building
Number
Building Name
Tank Location
Bid 6794
2015/2016 Yearly
Total
Monthly Total
Approx. Capacity
2016/2017 Yearly
Total
2017/2018
Yearly Total
Housing Account - 66021.000.66056.0000.5310.4801.0000
093
Chapultapec Hall
Total - Housing Account
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
5/19/2015 12:46 PM
p. 69
Page 9 of 16
IFB 6678 - Fire System BackFlow Equipment List and Monthly Costs (tab 12.1)
Count
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
5/19/2015 12:46 PM
Number
Name
Campus Account - 66021.000.66056.0000.1006.3801.0000
058
ADAMS HUMANITIES
030
ADMINISTRATION
056
ART (NORTH) Furniture Lab
056
ART(NORTH)
001
ART(SOUTH)
090
ARTS & LETTERS
067
AZTEC ATHLETIC CENTER
135
BIOSCIENCES
031
CALPULLI CENTER
012
COMMUNICATIONS
036
DRAMATIC ARTS
028
EAST MALL
037
EDUCATION AND BUSINESS ADMIN. (EBA)
019
ENGINEERING
021
ENS
072B
ESC
003
GMCS (CHEM./GEO)
003A
GMCS ADDITION
026
HARDY MEMORIAL TOWER
002
HEPNER HALL
009
INDUSTRIAL TECHNOLOGY
072
KPBS
076
LIBRARY ADDITION - MANCHESTER HALL
035
LIFE SCIENCE (NORTH)
010
LIFE SCIENCE (SOUTH)
011
LITTLE THEATER
054
LOVE LIBRARY
053
MUSIC
018
NASATIR HALL
038
NORTH EDUCATION
016
PETERSON GYM
024
PHYSICAL PLANT
013
PHYSICS
014
PHYSICS / ASTRONOMY
027
PSFA
015
PUBLIC SAFETY
T25
QUONSET HUT
060
CHEMICAL SCIENCE LABORATORY
098
BUSINESS SERVICES / SHIPPING AND RECEIVING
042
SPEECH, LANGUAGE AND HEARING SCIENCE (SLHS)
008A
STORM HALL (West)
008B
CHARLES HOSTLER HALL
008
STORM HALL
FOOD COURT @ STORM HALL
059
STUDENT SERVICES EAST
029
STUDENT SERVICES WEST
077
TONY GWYNN STADIUM
022
COMPUTER APPLIED MECH.
006
EDUCATION
005
ENGINEERING LAB.
020
ENS ANNEX
101
GARAGE
Exhibit D-6(Rev.2)Bid 6794
State of California
Year Installed
1977
1960
2002
1977
1950
2006
2010
2006
2006
1954
1965
1959
1964
1962
1933
2004
2002
1993
1931
1931
1953
1994
1996
1962
1931
1931
1971
1969
2014
1960
1010
1962
1959
1954
1947
1961
1947
2000
1997
1974
2014
2014
2014
2014
1991
1992
1997
1933
1957
1956
1966
1984
Facility GSF
Last 5
Year
Cert.
Backflow Device
Backflow
Size
Monthly
Total
2011/2012
Yearly Total
2012/2013
Yearly Total
2013/2014
Yearly Total
Wil 375DA
4"
$
-
$
-
$
-
Wil 375ADA
Wil 475 ADA
Wil 375DA
Wil 375DA
6"
6"
6"
$
$
$
$
-
$
$
$
$
-
$
$
$
$
-
Wil 375ADA
Watts 709
6"
6"
$
$
-
$
$
-
$
$
-
Watts 709DCDA
6"
$
-
$
-
$
-
Wil 375ADA
4"
$
-
$
-
$
-
$
-
$
-
$
-
119,984
62381
134606
23110
120805
135788
39460
85800
43233
65166
14114
149695
98316
52297
60000
126206
15329
45560
38156
27042
67450
182657
135683
39561
8393
343744
79152
20989
38092
56471
27480
48752
27539
85502
14701
8100
100800
29625
28609
77572
See AAC (067)
Wil 375ADA
6"
$
-
$
-
$
-
Febco 860
Watts 909RPDA
Wil 375ADA
Wil 375ADA
Wil 375ADA
6"
8"
4"
6"
6"
$
$
$
$
$
-
$
$
$
$
$
-
$
$
$
$
$
-
See Storm Hall
102087
99326
41151
1718
17004
12460
7471
3532
10 of 16
p. 70
IFB 6678 - Fire System BackFlow Equipment List and Monthly Costs (tab 12.1)
53
54
55
56
57
58
59
60
61
62
072A
110
074
074
074
044
025
017
087
023
038A
IVC
GATEWAY
GROWTH CHAMBER FACILITY
INTERNATIONAL STUDENTS CENTER
INTERNATIONAL STUDENTS CENTER - A ADDITION
INTERNATIONAL STUDENTS CENTER - B ADDITION
CHILL PLANT
CO-GENERATION PLANT
PHYSICAL SCIENCES
TENNIS / SOFTBALL COMPLEX
BOILER SHOP/CARPENTER SHOP/PAINT SHOP/LOCK SHOP
NORTH EDUCATION 60
IMPERIAL VALLEY CAMPUS
ADMINISTRATION
AUDITORIUM / CLASSROOMS
BOOKSTORE
CLASSROOM C
COMPUTER BUILDING
FACULTY OFFICES EAST
FACULTY OFFICES WEST
GALLERY
LIBRARY
LIBRARY ADDITION
NORTH CLASSROOM
PHYSICAL PLANT
STUDENT AFFAIRS
STUDENT CENTER
TEMPORARY CLASSROOMS
Exhibit D-6(Rev.2)Bid 6794
State of California
1994
1997
1993
2008
2008
1972
1987
1931
2005
1932
1960
97305
3500
3372
1730
1730
7555
5020
33588
2000
9012
2015
1995
1927
1995
1983
1995
1995
1995
1995
1983
1995
1925
1962
7389
12506
4819
2504
4819
6673
4297
1403
11067
9799
3634
8297
2880
2975
3120
1985
See KPBS
Wil 375ADA
8"
Total - Campus Account
5/19/2015 12:46 PM
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
11 of 16
p. 71
IFB 6678 - Fire System BackFlow Equipment List and Monthly Costs (tab 12.1)
61
62
63
64
65
66
67
055
079
099
082
080
096
090A
Exhibit D-6(Rev.2)Bid 6794
State of California
Parking Account - 66031.000.66056.0000.4720.4801.0000
PARKING STRUCTURE 1
PARKING STRUCTURE 2
PARKING STRUCTURE 3
PARKING STRUCTURE 4
PARKING STRUCTURE 5
PARKING STRUCTURE 6
PARKING STRUCTURE 8
1975
1982
1986
1994
2000
2001
2006
594933
197862
520202
577614
650000
706210
49020
See ESC
Febco 805
Febco 860
See East Dorms
Wil 375ADA
2"
$
-
$
-
$
-
3"
$
-
$
-
$
-
6"
$
-
$
-
$
-
$
-
$
-
$
-
Total - Parking Account
68
69
70
71
72
73
74
75
76
093
091
051
033
046
047
094
100
095
Housing Account - 66021.000.66056.0000.5310.4801.0000
CHAPULTAPEC HALL
TENOCHCA HALL
ZURA HALL
CUICACALLI COMPLEX
MAYA HALL
OLMECA HALL
TACUBA HALL
VILLA ALVARADO
TEPAYAC HALL
1993
1982
1968
2001
1959
1959
2001
1986
2001
115875
78637
128000
47700
39000
39000
100150
95425
100150
77
78
79
80
81
82
2014
1997
1997
2003
2009
2009
137253
147790
73093
16000
7000
18800
8"
$
-
$
-
$
-
Wiil 375ADA
See Zura Hall
8"
$
-
$
-
$
-
$
-
$
-
$
-
8"
8"
4"
$
$
$
-
$
$
$
-
$
$
$
-
6"
$
-
$
-
$
-
$
-
$
-
$
-
See Zura Hall
See Zura Hall
Watts 757 DCDA-CV
Wil 375ADA
Ames 5000RPDA
see Zura Hall
see Tennis Complex
Wil 375DA
Total - R/C A.S. Account
Total Bid - Monthly Amount
$
-
Total Bid - Yearly Amount
$
-
Total Bid - Three (3) Year Total Amount
$
-
5/19/2015 12:46 PM
-
Wil 975DA
Total - Housing Account
Associated Students - 66021.000.66056.3200.5439.3801.0000
052
STUDENT UNION
070
VIEJAS ARENA
069
AZTEC RECREATION CENTER
109
CHILDREN'S CENTER
086
AQUAPLEX
088
ALUMNI CENTER
$
$
$
-
-
12 of 16
p. 72
State of California
IFB 6678 - Fire Extinguisher Monthly Costs
Fire Extinguisher Service
FY 15/16 Bid Amount
Last Known Quantity
Bid 6794
Exhibit D-7 (Rev.2)
FY 15/16
FY 15/16 Yearly FY 16/17 Yearly FY 17/18 Yearly
Monthly Totals
Total
Total
Total
Regular Maintenance
Monthly amount per unit (Exhibit A, Paragraph 2.5 C)
2.5# Dry Chemical (ABC)
5# Dry Chemical (ABC)
10# Dry Chemical (ABC)
20# Dry Chemical (ABC)
10# Dry Chemical (BC)
30# Class D
30# Class D Cart Op.
5# CO2
10# CO2
15# CO2
5# CleanGuard
6# CleanGuard
10# CleanGuard
5# Halon
9# Halon
13# Halon
5# Halatron
2.5 Gallon Water
2.5 Gallon AFFF
2.5 Gallon PWT
3
746
854
4
5
3
1
230
77
18
11
3
6
5
5
30
12
1
9
3
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
-
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
-
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
-
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
-
Hydrotests
Dry Chem.
CO2
Halon
Press. Water
Installation
Dry Chem. 5/10/15lb
Dry Chem. 20lb.
CO2-All Sizes
Press. Water
Halon-All Sizes
Re-Charging
5lb. Dry Chem.
10lb. Dry Chem.
5/19/2015 12:46 PM
p. 73
State of California
Bid 6794
IFB 6678 - Fire Extinguisher Monthly Costs
Exhibit D-7 (Rev.2)
15lb. Dry Chem.
20lb. Dry Chem.
CO2 - 5lb.
CO2 - 10lb.
CO2 - 15lb.
CO2 - 20lb.
Press. Water
Halon - 5lb.
Halon - 9lb.
Halon - 13lb.
New Extinguishers
5lb. Dry Chem.
5lb. BC Dry Chem.
10lb. Dry Chem.
15lb. Dry Chem.
20lb. Dry Chem.
5lb. CO2
10lb. CO2
15lb. CO2
20lb. CO2
Press. Water.
5lb. FE 36 Clean Agent
9lb. FE 36 Clean Agent
13lb. FE 36 Clean Agent
2 1/2 lb. Dry Chem.
Aggregate Totals
5/19/2015 12:46 PM
$
-
$
-
$
-
$
-
p. 74
State of California
Bid 6794
IFB 6678 - Fire Extinguisher Monthly Costs
Exhibit D-7 (Rev.2)
FY 15/16 Monthly
Amount
Gas Systems
No.
FY 16/17 Monthly
Amount
FY 15/16 Yearly Total
FY 17/18 Monthly
Amount
FY 16/17 Yearly Total
FY 17/18 Yearly Total
Regular Maintenance
051
077
069
030
060
503
003
025
$
$
$
$
$
$
$
Zura TNS Remote - Supression and monitoring system
Aztec Athletics TNS Remote - Supression and monitoring system
Administration TNS Main Site - Supression and monitoring system
CSL - Chemical Storage - Supression and monitoring system
D Lot TNS Remote - Supression and monitoring system
GMCS Mass. Spec. - Suppression and monitoring system
Co-Gen. - CO2 Systems
Aggregate Totals
5/19/2015 12:46 PM
$
-
$
-
-
$
$
$
$
$
$
$
$
-
-
$
$
$
$
$
$
$
$
-
-
$
$
$
$
$
$
$
$
-
-
$
$
$
$
$
$
$
$
-
-
p. 75
State of California
Bid 6794
IFB 6678 - SDSU Fire Protection Systems Cost Summary
Exhibit D-8 (Rev.2)
SDSU Fire Protection (Wet Systems and Extinguilshers) Maintenance, Inspection and Repairs
Sheet
D-1
D-2
D-3
D-4
D-5
D-6
D-7
D-8
System
Sprinkler Systems (tab 5.1)
Fire Hose Systems (tab 6.1)
Fire Hydrants (tab 7.1)
Fire Pump Inventory (tab 8.1)
Water Storage Tanks (tab 9.1)
Backflow Systems (tabl 12.1)
Fire Extinguishers
Gas Systems
5/19/2015 12:46 PM
Monthly Total
$
$
$
$
$
$
$
$
-
$
$
$
$
$
$
$
$
FY 15/16 Yearly Total
-
p. 76
State of California
Bid 6794
Contract & Procurement Management
Business and Financial Affairs
5500 Campanile Drive
San Diego CA 92182-1616
619-594-5243 / 619-594-5919 (fax)
Web address: http://bfa.sdsu.edu/prosrvcs/
/619-594-3965
Page 1 of 1
Via Bidsync
May 19, 2015
ADDENDUM NO. 1
IFB 6794
~
FIRE PROTECTION SYSTEMS MAINTENANCE ~
All Bidding Requirements and Contract Documents shall apply to this addendum as originally indicated in the applicable
portions of the Contract Documents unless otherwise modified by this addendum.
Exhibit A, page 10 of 19, 2.0 Contractor Duties:
1.
DELETE; Inventory
The following is an estimated inventory of the sizes and types of fire extinguishers on campus.
This data is APPROXIMATE. The University does not guarantee the actual quantities of devices
on campus:
a.
b.
c.
d.
e.
f.
g.
h.
i.
2.
ADD:
5# Dry Chemical (ABC, BC, etc) – 950
10# Dry Chemical (ABC, BC, etc) – 715
30# Dry Chemical (ABC, BC, etc) – 5
5# CO2 – 260
10# CO2 – 110
15# CO2 – 30
5# Clean Agent – 30
13# Clean Agent – 15
2 ½ Gallon Water - 10
Inventory
Please refer to Exhibit D, Tab D-7 Fire Extinguishers. Rows 6 through 25 list the types and
quantities of extinguishers currently in use by the University. The counts are approximate,
and are to be used in the preparation of contractor bids.
There are no other changes. All other terms and conditions shall remain the same.
Jeff Fratt, C.P.M.
Interim Assistant Director
5/19/2015 12:46 PM
p. 77
State of California
Question and Answers for Bid #6794 - Fire Protection Maintenance, Inspection and Repairs
Bid 6794
5
Overall Bid Questions
Question 1
can you please provide the name of the prior contract holder and the price of the contract (Submitted: May 18, 2015
3:04:17 PM PDT)
Answer
- The current contract is with Simplex Grinnell. The contract is valued at $260K per year (approximately). (Answered:
May 19, 2015 11:36:30 AM PDT)
Question Deadline: May 28, 2015 12:00:00 PM PDT
6
5/19/2015 12:46 PM
p. 78