PUBLIC NOTICE
REQUEST FOR QUALIFICATION SUBMISSION
MULTIPLE AWARD IDIQ CONTRACTS
ARCHITECT-ENGINEERING (A-E) SERVICES REQUIREMENT
IN SUPPORT OF U.S. NAVY NON-APPROPRIATED FUND (NAF) CONSTRUCTION
A-E Services Requirement
HDQMWR-16-R-2001
CNIC NAF Construction
I. General Information
Multiple Award IDIQ Contracts
Architect-Engineering (A-E) Services Requirement Public Notice
Solicitation Number: HDQMWR-16-R-2001
Posted Date: 13 April 2016
Response Date: 24 May 2016
II. Contracting Office Address
CNIC, Facilities and Acquisition Branch
NAF Construction Contracting Section
5720 Integrity Drive, Bldg 457
Millington, TN 38055
III. NonAppropriated Fund Instrumentality Procurement
1. Pursuant to the provisions of Department of Defense Instruction (DoDI) 4105.67
dated 26 February 2014 the following authorities do not apply to this contract:
a) The Federal Acquisition Regulation (FAR)
b) The Department of Defense Federal Acquisition Regulations Supplement (DFAR)
c) Other DoD Component FAR Supplements
d) Chapter 137 of 10 U.S.C.
e) The Small Business Act, as amended
2. No appropriated funds of the United States are obligated, due or payable under the
subsequent contract(s) or task order(s) awarded as result of this solicitation.
IV. Description
This contract(s) is being procured in accordance with the Selection of Architects and Engineers
statute (40 U.S.C. sections 1101-1104). Firms will be selected for negotiation based on
demonstrated competence and qualifications for the required work. The solicitation is being
issued with the anticipation of awarding a minimum of six (6) IDIQ contracts.
1. This is an Firm Fixed Price, Indefinite Delivery/Indefinite Quantity (IDIQ) contract for
A-E services with ancillary professional services as described herein for various Navy Morale,
Welfare, and Recreation (MWR) and Navy Gateway Inns & Suites (NGIS), Non-appropriated
Funds (NAF) construction-type projects for U.S. Navy and other DoD organizations and
agencies located in the United States, its territories and other facilities in host nations.
2. A full range of A-E services for engineering, design and construction phase services is
anticipated, which may include, but is not limited to any or all of the following: engineering,
design, engineering during construction for U.S. Navy Non-Appropriated Fund (NAF)
Construction Program and other NAF projects. Engineering and design within these services also
include, but is not limited to, design of new construction, both vertical and horizontal, alteration
of facilities, maintenance and repair of real property, pre-design site assessment, engineering and
design during construction and other technical services may be required. The contractor is also
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required to have expertise and knowledge of: DoD Unified Facilities Criteria (UFC) program
requirements; Unified Facilities Guide Specifications (UFGS) requirements; US Green Building
Council (USGBC) Leadership in Energy and Environmental Design (LEED) registration and
certification requirements; the design of Anti-Terrorism/Force Protection (AT/FP) requirements;
the design of Architectural Barriers Act (ABA) requirements; the design of Americans with
Disabilities Act (ADA) requirements; U.S. Consumer Product Safety Commission (CPSC)
Public Playground requirements; American Society for Testing and Materials (ASTM) standards;
United States Golf Association (USGA) and common golf design practices; geospatial
information systems (GIS), building information modeling (BIM), security, data, and
communications systems; fire protection and life safety systems; mechanical systems and
commissioning.
3. Ancillary professional services which may include, but are not limited to any or all of
the following: project programming/validation and planning, feasibility and concept studies,
space utilization, design concepts/standards, research, analysis, design/build request for proposal
preparation and construction phase support. Professional services also include, but are not
limited to, topographic and boundary surveys to include mapping, geotechnical investigation and
reports, bathymetric surveys, wind-wave analysis, studies and reports, seismic studies, cost
estimates, design reviews, life cycle costing, computer aided drafting and construction
management services. Ancillary professional services may be in support of an A-E services
requirement or stand-alone requirement.
4. The NAF Construction Program and other NAF projects include, but are not limited to
construction of new or repair and renovation of existing: Transient Lodging, Car Washes, Golf
Courses, Golf Clubhouses/Maintenance Facilities, Officer and Consolidated/Enlisted Clubs,
Youth Centers, Outdoor and Indoor Recreation Centers, Bowling Centers, Auto Skills Centers,
Community Activity Centers, RV Parks, Cottages/Cabins, Sports Complexes/Fields, Theatres,
Marinas and other MWR/NGIS projects. Projects may include multipurpose/multifunctional
facilities or complexes for multiple program requirements.
5. There are existing requirements for submittal formats and content on many of the
requirements components. These requirements will be provided as part of Request for Price
Proposal for the contract(s). Unique requirements will be included in a Request for Price
Proposal for task order.
6. The wages and benefits of service employees performing under the contract(s) must be
at least equal to those determined by the Department of Labor under the Service Contract Labor
Standards Statute, as determined relative to the employee's office/performance location (not the
location of the project).
7. Total cost of the task orders placed against a contract will not exceed $2.5 million for
all years or $500,000.00 for any contract period (year). The minimum individual task order
amount for which a contractor shall be required to perform will be $1,500.00 with a maximum
amount of $200,000.00. Orders under or over these amounts may be accepted by mutual
agreement between the NAFI and firms during the performance period. The NAFI will determine
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A-E task order amount by using rates negotiated and negotiate the effort required to perform the
particular project.
8. The contract will have a base period of one year and four (4) one-year option periods with
a minimum guarantee of $5,000.00 during the base period. Task orders issued during the
performance period of the contract shall be executed as if the contract is in full force and effect if not
completed during the contract performance period. The NAFI reserves the right to exercise the
option years to extend the contract term. There will be no future public announcements in the event
the options included in the contract are exercised. The NAFI reserves the right to make future
awards for the same or similar services at its discretion.
9. The contract will be an IDIQ where performance will be required on an as needed basis
during the life of the contract providing the NAFI and contractor agree on the amount. Each project
task order will be a firm fixed price A-E Contract.
V. Evaluation
1. Responsive qualification submissions received by the closing date will be evaluated
based on the following Factors:
a) Technical (listed in descending order of importance)
1) Specialized Experience and Technical Competences
a. Submittals must demonstrate the recent specialized experience and
technical competence of the prime firm and all consultants in the services required for projects of
a similar nature to the Navy NAF Construction Program. Describe the prime firm and
consultants experience working together. A “project” is defined as either a stand-alone contract
or a single task order under an IDIQ contract. Services of projects submitted must have been
completed within the past 10 years.
b. Describe how the prime ensures quality consistently across the entire team
and how quality of subcontractors work is assured. Describe internal quality assurance
procedures and indicate effectiveness. Address the teams QC processes for checking documents
for errors, omissions and quality and incorporating and tracking review comments. The
qualification submission submitted in response to this request will be evaluated as part of the
quality evaluation. Include an organizational chart with specific position titles, which clearly
indicates all authority and communication lines for the prime and consultants and description of
capabilities and equipment.
2) Professional Qualifications
Identify the qualifications of all key personnel for the prime firm and consultants. The evaluation
will consider the experience, education, training, certifications/licenses and longevity with the
team for all key personnel.
3) Past Performance
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The information provided in the submission may provide the major portion of the information
used in the NAFI evaluation for past performance. The NAFI however, is not restricted to the
information provided by the submission and may use other sources to assess past performance
information such as the Past Performance Information Retrieval System (PPIRS), Architect
Engineer Contract Administration Support System (ACASS) and inquiries with previous
customers/owners. If the A-E received any less than satisfactory past performance evaluations
from customers/owners, it is incumbent upon the A-E to provide an explanation of the rating and
what the A-E has done or will do to preclude less than satisfactory ratings on future contracts. No
less than five (5) or more than ten (10) Past Performance References (See Section IX) completed
for projects within the last ten (10) years shall be submitted. Performance Survey shall be from
the contracting agent and/or their representative responsible for the construction contract
administration, or from the facility owner/user. It shall not be from the prime contractor on a
design-build or design-bid-build project nor shall it be from a prime contractor to a
subcontractor.
4) Capacity
Describe the proposed team’s ability to complete several large and small task orders (minimum
of three (3)) concurrently requiring quick turnaround. Indicate the firm’s current workload and
the availability of the prime and consultants for the specified performance period. Firms must
address and demonstrate capacity to execute multiple task orders simultaneously.
b) Additional secondary Technical Factors which will be considered for award of
individual task orders for A-E services (listed in descending order of importance)
1) Knowledge of the Locality
Describe and illustrate the team’s knowledge of local conditions or project site features, such as
geological features, climatic conditions, local construction methods or local laws and regulations.
2) Geographic Proximity
Location in the general geographical area of the project; provided, that application of this factor
leaves an appropriate number of qualified firms, given the nature and size of the project. Address
ability of the firm to ensure timely response to requests for onsite support.
3) Equitable Distribution
Volume of work previously and/or currently awarded to the firm by the NAF or other DoD
organizations and agencies will also be considered, with the object of effecting an equitable
distribution of A-E contracts among qualified A-E firms and meeting the minimum guarantee.
c) Technical Factor which may be considered for award of individual task orders for
ancillary professional services only
1) Schedule
Provide a project schedule (chart) graphically representing the integration of all significant
elements of work in days of effort as required. Generally, schedules that are shorter or more
closely conform to a stated NAFI desired performance period shall be more favorably
considered.
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VI. Selection
1. A technical evaluation board will review the factors above and apply the same to all
submissions received prior to making its recommendations for interviews. Those firms
recommended by the board will be invited to participate in in-person interviews at NSA MidSouth, Millington, TN prior to the final ranking of the most highly qualified firms.
2. Upon completion of the ranking of the most highly qualified firms a Request for Price
Proposal will be issued to the most highly qualified firm(s) for a proposal which will be
negotiated for fair and reasonable prices. In the event a fair and reasonable price is not
obtainable through negotiations with an individual firm(s); negotiations will be terminated and
the Request for Price Proposal issued to the next highest qualified firm and so on until such time
as the NAF obtains fair and reasonable contracts.
3. Task orders for A-E service requirements will be competed by issuance of Request of
Price Proposal to the IDIQ contract holder determined most highly qualified based upon an
assessment of the technical evaluation rankings and individual project requirements with
negotiations to obtain fair and reasonable pricing. In the event negotiations are terminated as
with the initial IDIQ contract solicitation the Request for Price Proposal will be issued to the next
most highly qualified contractor. Task orders for ancillary professional services only may be
competed by issuance of a Request for Proposal to all or select IDIQ contractor holders
simultaneously based upon price and schedule at the discretion of the Contracting Officer.
VII. Clarifications
Any clarifications shall be requested by email to the Contracting Officer at
christina.lemartin@navy.mil not later than 14 calendar days prior to the response date and time.
VIII. Submission
1. Interested firms having the capabilities to perform this work must submit the below for
the prime firm and all consultants.
a) Volume I, SF 330 Part I
b) Volume II, SF 330 Part II
c) Volume III, Past Performance Reference
2. Assemble the submission into 3-ring binder(s) appropriately tabbed and sequentially
page numbered for easy identification of sections and subsections of the documents. The SF 330
Part I shall not exceed 100 pages (8.5” x 11”) excluding dividers, including no more than 50
pages for Section H. Each side of a sheet of paper shall be counted as a single page. Use no
smaller than Times New Roman, 12 font type. Firm shall provide six (6) copies and two (2) data
discs of the submission.
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3. The submission shall be submitted not later than 3:00PM CT, 24 May 2016, in
sealed packages clearly marked as:
A-E Services Requirement Qualifications
Solicitation No.: HDQMWR-16-R-2001
4. The delivery address for submissions:
a) That are sent via a commercial carrier, (i.e., other than the U.S. Postal Service) is:
CNIC (N944C8)
Facilities & Acquisition Branch
ATTN: Ms. Christina Le Martin
7736 Kitty Hawk Ave., Lassen Bldg. 457
Millington, TN 38055-6500
b) The U.S. Postal Service mailing address is
CNIC, Facilities and Acquisition Branch
NAF Construction Contracting Section
Attn: Ms. Christina Le Martin (N944C8)
5720 Integrity Drive, Bldg 457
Millington, TN 38055
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IX. PAST PERFORMANCE REFERENCE
PLEASE RETURN WITHIN 5 DAYS OF
RECEIPT TO:
FROM:
(Prime Firm)
(Agency/Division/Owner)
DATE:
1. NAME AND ADDRESS OF REFERENCE :
2. CONTRACT NUMBER OR IDENTIFIER
TYPE OF CONTRACT*
AWARD DATE
COMPLETION DATE
VALUE
$
*INCLUDE ALL THAT APPLY: FIRM-FIXED PRICE (FFP); FIXED-PRICE, ECONOMIC PRICE ADJUSTMENT (FP-EPA); COST-PLUS-FIXED-FEE (CPFF), COMPLETION OR TERM;
COST-PLUS-INCENTIVE-FEE (CPIF); COST-PLUS-AWARD -FEE (CPAF) ; COST; COST-SHARING; INDEFINITE DELIVERY/INDEFINITE QUANTITY (IDIQ); BASIC ORDERING
AGREEMENT (BOA); FEDERAL SUPPLY SCHEDULE; REQUIREMENTS; LABOR HOUR; TIME AND MATERIALS (T&M); OTHER
3. DESCRIPTION(S) OF SERVICES PROVIDED:
4. USING THE ATTACHED PERFORMANCE RATING GUIDELINES CHART, PLEASE RATE THE COMPANY LISTED IN 1 ABOVE ON THE CONTRACTS/PROJECTS LISTED IN 2
ABOVE. PROVIDE COMMENTS FOR RATINGS OF EXCELLENT, GOOD, FAIR, POOR OR UNSATISFACTORY
4a. QUALITY OF SERVICES
EXCELLENT (5)
GOOD (4)
FAIR (3)
POOR (2)
UNSATISFACTORY (1)
GOOD (4)
FAIR (3)
POOR (2)
UNSATISFACTORY (1)
Comments:
4b. TIMELINESS OF PERFORMANCE:
EXCELLENT (5)
Comments:
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4c. COST CONTROL
EXCELLENT (5)
GOOD (4)
FAIR (3)
POOR (2)
UNSATISFACTORY (1)
Comments:
4d. BUSINESS RELATIONS:
EXCELLENT (5)
GOOD (4)
FAIR (3)
POOR (2)
UNSATISFACTORY (1)
Comments:
5. WAS/IS THE FIRM COMMITTED TO CUSTOMER SATISFACTION?
YES
NO
Comments:
6 WOULD YOU SELECT THIS FIRM AGAIN AND WHY? PLEASE INCLUDE COMMENTS REGARDING ANY SPECIFIC KEY PERSONNEL ON YOUR
CONTRACT(S) THAT ARE RELEVANT. ATTACH ADDITIONAL SHEET IF NECESSARY.
7a. PRINTED/TYPED NAME AND SIGNATURE OF PREPARER OF SURVEY RESPONSE:
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Request for Qualifications
7b. TELEPHONE NUMBER:
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PERFORMANCE RATING GUIDELINES
IF A FACTOR IS NOT APPLICABLE (FOR EXAMPLE, COST CONTROL ON A FIXED-PRICE CONTRACT), THEN MARK THAT FACTOR AS N/A IN
THE COMMENTS ON THE RATING SHEET.
MEASUREMENT
CATEGORIES AND
APPROPRIATE CRITERIA
EXCELLENT
GOOD
FAIR
POOR
UNSATISFACTORY
Public Notice
Request for Qualifications
QUALITY OF
PRODUCTS AND
SERVICES
-Compliance with contract
requirements
-Accurate reporting
-Use of appropriate
personnel
-Technical excellence
TIMELINESS OF
PERFORMANCE
-Performance milestones
& delivery schedules
reliably met
-Responsive to technical
direction
-Timely completion,
including wrap-up &
contract admin.
-No liquidated damages
COST CONTROL
-Performance within
budget/targeted costs
-Current, accurate and
complete billings
-Actual costs in line with
negotiated costs
-Cost efficient
-No change orders due to
poor cost control
There were no quality
problems.
There were no delays.
There were no cost
issues
Nonconformances had no
effect on achievement of
contract requirements.
Delays had no effect on
achievement of contract
requirements.
Cost issues had no effect on
achievement of contract
requirements.
Nonconformances required
minor resources to ensure
achievement of contract
requirements.
Delays required minor
resources to ensure
achievement of contract
requirements.
Cost issues required
minor resources to
ensure achievement of
contract requirements.
Nonconformances
required significant
resources to ensure
achievement of contract
requirements.
Delays required
significant resources to
ensure achievement of
contract requirements.
Cost issues required
significant resources to
ensure achievement of
contract requirements.
Nonconformances
compromised
achievement of contract
requirements.
Delays compromised
compliance with contract
requirements.
Cost issues compromised
achievement of contract
performance requirements.
BUSINESS
RELATIONS
-Effective
management
-Businesslike
communications
-Prompt notification
of problems
-Reasonable,
cooperative, flexible,
pro-active
-Effective small/small
disadvantaged
business
subcontracting
Responses to
inquiries and
technical/service
issues were
consistently effective
and responsive.
Responses to
inquiries and
technical/service
issues was usually
effective and
responsive.
Responses to inquiries
and technical/service
issues were
occasionally effective
and responsive.
Responses to
inquiries and
technical/service
issues were
marginally effective
and responsive.
Responses to
inquiries and
technical/service
issues were
consistently
ineffective and
unresponsive.
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