School District No. 20 (Kootenay‐Columbia) d)
9.2
REGULAR OPEN BOARD MEETING NO. 7 Monday, March 11, 2013 MINUTES Approved April 15, 2013 Cost of Facilitation for the External Consultant related to facilities planning  Budget was $15,000‐$20,000 – actual cost was $12,375 Director of Instruction a)
Late French Immersion Update Moved by: Jen Carter Seconded by: Gord Smith That the Board of Education of School District No. 20 (Kootenay‐
Columbia) approve the expansion of Late French Immersion to Rossland Secondary School for the 2013‐2014 school year provided that 25 students, at minimum, are enrolled in the program by April 30th, 2013, and that the district LFI program for grades 10‐12 remain at SHSS. 095.2013 Amendment to Motion Moved by: Mickey Kinakin Seconded by: Jen Carter That the enrolment for the first year be 15 students. 096.2013 095.2013 9.3
DEFEATED Opposed: Jo‐Ann Bursey, Toni Driutti, Darrel Ganzert, Kim Mandoli, Lorraine Manning, Gord Smith, Mark Wilson Abstained: Jen Carter (no opinion that is strong enough to vote) Original Motion CARRIED Secretary‐Treasurer a)
b)
Follow‐up Action Sheet was reviewed Expenditure Report – February 2013 – was shared with the Board  39% budget remaining page 6 of 11 DISPOSITION OF PROPERTY BY-LAW #12-01
A by-law of the Board of Education of School District No. 20 (Kootenay-Columbia)
(hereinafter called the “Board”) to sell property.
WHEREAS the Board intends to sell Sunningdale Elementary School, a by-law is required by the Ministry of Education as
part of the documentation in this process,
AND WHEREAS this property will not be required for future educational purposes,
THEREFORE, pursuant to the School Act, the Board adopts the following:
1.
The Board of Education School District No. 20 (Kootenay-Columbia) sell:
Sunningdale Elementary School
Name of Facility
02011010
Facility Number
625 Isabella Crescent, Trail, BC
Address of Property
Block 11 District Lot 367, Kootenay District Plan 2011. PID #015-617-335
Legal Description
2.
This by-law be cited as School District No. 20 (Kootenay-Columbia) Disposition of Property By-Law No. 12-01.
READ A FIRST TIME THE 8TH DAY OF MARCH, 2012.
READ A SECOND TIME THE 8TH DAY OF MARCH, 2012.
READ A THIRD TIME, PASSED AND ADOPTED THE 11TH DAY OF MARCH, 2013.
Darrel Ganzert, Chairperson of the Board
(official seal)
Natalie Verigin, Secretary-Treasurer
I HEREBY CERTIFY this to be a true original of School District No. 20 (Kootenay-Columbia) Disposition of Property Bylaw
No. 12-01 as adopted by the Board of Education on the 11th day of March, 2013.
Natalie Verigin, Secretary-Treasurer
CAPITAL PROJECT BYLAW 116435
A BYLAW by the Board of Education of School District No. 20 (Kootenay-Columbia) (hereinafter called the
“Board”) to adopt a Capital Project.
WHEREAS in accordance with provisions of the School Act the Minister of Education (hereinafter called the
“Minister”) has approved a capital plan of the Board.
NOW THEREFORE the Board agrees to the following:
(a)
upon approval to proceed, commence the Project and proceed diligently and use its best efforts to
complete the project substantially in accordance with the Project Agreement (where required);
(b)
observe and comply with any rule, policy or regulation of the Minister as may be applicable to the Board
or the Project; and,
(c)
maintain proper books of account, and other information and documents with respect to the affairs of
the Project, as may be prescribed by the Minister.
NOW THEREFORE the Board enacts as follows:
1.
The capital project of the Board approved by the Minister and specifying a maximum expenditure of
$270,262.00 for Project No. 116435 is hereby adopted.
2.
This Bylaw may be cited as “School District No. 20 (Kootenay-Columbia) Capital Project Bylaw No.
116435”.
READ A FIRST TIME THE 10th day of December, 2012.
READ A SECOND TIME THE 10th day of December, 2012.
READ A THIRD TIME, PASSED AND ADOPTED THE 11th day of March, 2013.
Darrel Ganzert, Board Chair
(official seal)
Natalie Verigin, Secretary-Treasurer
I HEREBY CERTIFY this to be a true and original School District No. 20 (Kootenay-Columbia) Capital Project Bylaw
No. 116435 adopted by the Board the 11th day of March, 2013.
Natalie Verigin, Secretary-Treasurer
School District No. 20 (Kootenay-Columbia)
School Success Plan
JL WEBSTER ELEMENTARY 2012/2013
SCHOOL DISTRICT NO. 20 KOOTENAY - COLUMBIA
Goal
Improving schools have a
strong instructional and/or
social responsibility focus.
This focus is made visible in a
relevant goal for improving
achievement for all students.
To improve reading comprehension of informational text for all students, K – 7.
Objective(s)
YEAR TWO OBJECTIVES:
Objectives help to focus goals
into more specific areas of
attention.
1. Continue to collect and reflect on our data
2. Continue with established assessment protocol for the school.
3. Continue to track and monitor special education, aboriginal and male / female
groups to identify trends or areas needing further attention.
4. Continue to purchase, coordinate and catalogue Reading Power books
Rationale
Improving schools have a thorough
and connected set of reasons, based
on evidence, for the selection of their
student achievement goals and
objectives.
Actions
Improving schools have wellorganized, focused improvement
plans in place. The strategies
selected to achieve the goals are an
intelligent blend of research, best
practice, and innovative thinking.
Improving schools also have aligned
structures – resources, time, and
organization – to get results they
want.
This goal was selected after looking at school FSA results and listening to anecdotal
comments made by teachers. After extensive discussion the school community felt
that the data provided by the FSA did not provide enough information to establish a
goal, however teacher impressions indicated that a goal around reading informational
text would help student achievement in all curricular areas.
1. School wide language will be used for reading comprehension based on Adrienne
Gears “Reading Powers”.
2. Reading Power Comprehension skills will be integrated into all subject areas.
3. Use DRA information grades 1-3 to help plan for instruction
4. Use of the RAD grades 4-7 to plan for instruction
5. Track Kindergarten assessments
6. Use the BC Reading Performance Standards for informational reading text
7. Structure ProD and the budget to support this school goal.
Coherence/
Alignment
This goal is the same as goal #1 outline in the District Achievement contract.
In improving districts, there is a
connection between school
and district goals and
objectives. School uniqueness
and district directions are both
valued. Schools connect with
other schools to build capacity.
Dialogue and
Communication
Improving schools are involved
in continuous dialogue about
student achievement and make
public their improvement goals
and the progress being made in
specific areas of focus.
1.
2.
3.
4.
Review plan and progress at monthly staff meetings
Share Goal with PAC / parents of WES through Newsletters and PAC meetings
Communicate progress toward goal at PAC and SPC meetings
Use our School Website to provide information to parents
Data Collection:
Results / Trends
Improving schools monitor
progress and get improved
results – at the classroom,
school and district levels
PRIMARY:
Classroom / School / DIstrict
Assessment / Evidence: DRA
Target: 85% meeting / exceeding
Grade 1
2010
2011
2012
2013
2014
2015
%
meeting /
exceeding
% of girls
meeting /
exceeding
% of boys
meeting /
exceeding
% of
aboriginal
meeting /
exceeding
70%
81%
N/A
76%
93%
N/A
62%
57%
N/A
60%
100%
N/A
%
meeting /
exceeding
% of girls
meeting /
exceeding
% of boys
meeting /
exceeding
% of
aboriginal
meeting /
exceeding
96%
86%
N/A
100%
94%
N/A
86%
75%
N/A
100%
67%
N/A
%
meeting /
exceeding
% of girls
meeting /
exceeding
% of boys
meeting /
exceeding
% of
aboriginal
meeting /
exceeding
91%
96%
N/A
75%
100%
N/A
100%
88%
N/A
100%
100%
N/A
% of
Special
Ed.
meeting /
exceeding
0%
N/A
N/A
Grade 2
2010
2011
2012
2013
2014
2015
% of
special
ed.
meeting /
exceeding
67%
0%
N/A
Grade 3
2010
2011
2012
2013
2014
2015
% of
special
ed.
meeting /
exceeding
50%
75%
N/A
IINTERMEDIATE:
Classroom / School
Assessment / Evidence: RAD (or other agreed upon assessment)
Target: 85% meeting / exceeding
Grade 4
2011
2012
2013
2014
2015
%
Meeting /
Exceeding
%
Minimally
Meeting
%
Not Yet
Meeting
% of girls
meeting /
exceeding
% of boys
meeting /
exceeding
41%
N/A
53%
N/A
6%
N/A
60%
N/A
14%
N/A
%
Meeting /
Exceeding
%
Minimally
Meeting
%
Not Yet
Meeting
% of girls
meeting /
exceeding
% of boys
meeting /
exceeding
80%
N/A
20%
N/A
0%
N/A
82%
N/A
78%
N/A
%
Meeting /
Exceeding
%
Minimally
Meeting
%
Not Yet
Meeting
% of girls
meeting /
exceeding
% of boys
meeting /
exceeding
76%
N/A
24%
N/A
0%
N/A
89%
N/A
70%
N/A
%
Meeting /
Exceeding
%
Minimally
Meeting
%
Not Yet
Meeting
% of girls
meeting /
exceeding
% of boys
meeting /
exceeding
36%
N/A
57%
N/A
7%
N/A
75%
N/A
6%
N/A
Grade 5
2011
2012
2013
2014
2015
Grade 6
2011
2012
2013
2014
2015
Grade 7
2011
2012
2013
2014
2015
Provincial
Assessment / Evidence: FSA
Target: 85% meeting or exceeding
Grade 4
2010
2011
2012
2013
2014
2015
%
meeting /
exceeding
% of girls
meeting /
exceeding
% of boys
meeting /
exceeding
% of
aboriginal
meeting /
exceeding
69%
**90%
82%
100%
52%
100%
Msk
Msk
%
meeting /
exceeding
% of girls
meeting /
exceeding
% of boys
meeting /
exceeding
% of
aboriginal
meeting /
exceeding
56%
**80%
53%
84%
50%
77%
Msk
Msk
% of
Special
Ed.
meeting /
exceeding
Msk
Msk
**10% unknown (2011)
Grade 7
2010
2011
2012
2013
2014
2015
**13% unknown (2011)
% of
Special
Ed.
meeting /
exceeding
Msk
Msk
School District No. 20 (Kootenay-Columbia)
School Success Plan
JL WEBSTER ELEMENTARY 2012/2013
SCHOOL DISTRICT NO. 20 KOOTENAY - COLUMBIA
Goal
Improving schools have a
strong instructional and/or
social responsibility focus. This
focus is made visible in a
relevant goal for improving
achievement for all students.
To improve the writing skills of all students at Webster School.
Objective(s)
YEAR ONE OBJECTIVES:
Objectives help to focus goals
into more specific areas of
attention.
1. Establish and collect baseline data
2. Track and monitor special education, aboriginal and male / female
groups to identify trends or areas needing further support / attention.
3. Explore the 6 + 1 Traits Writing as a school with a focus placed on Ideas
and Organization
Rationale
Improving schools have a thorough
and connected set of reasons, based
on evidence, for the selection of their
student achievement goals and
objectives.
Actions
Improving schools have wellorganized, focused improvement
plans in place. The strategies
selected to achieve the goals are an
intelligent blend of research, best
practice, and innovative thinking.
Improving schools also have aligned
structures – resources, time, and
organization – to get results they want.
This goal was established after looking at the fall data for the grade 3 and 6 District
write and anecdotal comments from teachers regarding student performance around
writing. After extensive professional discussion the aspects of meaning and form
(Ideas and Organization) were chosen as it was felt these would have the greatest
impact on the writing of our students.
1.
2.
3.
4.
5.
6.
Purchase resources for staff on the 6 +1 Trait Writing Strategies
Organize Professional Development for teacher for the August Pro-Day
Develop and use school-wide language in reference to the 6 +1 Writing Traits
Teacher-librarian will tag books that fit with Traits
School-wide writes three times a year (grade 1-7)
Use the BC performance standards when teaching and evaluating writing (Kid
Friendly Language)
7. The teachers will develop a collective professional growth plan to support this
goal.
8. Allocate a budget to facilitate the purchase of resources
Coherence/
Alignment
This goal supports our current reading goal, which is aligned with the District’s reading
goal.
In improving districts, there is a
connection between school and
district goals and objectives.
School uniqueness and district
directions are both valued.
Schools connect with other
schools to build capacity.
Dialogue and
Communication
Improving schools are involved
in continuous dialogue about
student achievement and make
public their improvement goals
and the progress being made in
specific areas of focus.
1.
2.
3.
4.
Review plan and progress at monthly staff meetings
Share Goal with PAC / parents of WES through Newsletters and PAC meetings
Communicate progress toward goal at PAC and SPC meetings
Use our School Website to provide information to parents
PRIMARY / INTERMEDIATE:
Data Collection:
Classroom / School / District
Results / Trends
Assessment / Evidence: District Wide Write
Improving schools monitor
progress and get improved
results – at the classroom,
school and district levels
Target: 90% meeting / exceeding
Grade 3
2012
2013
2014
2015
%
meeting /
exceeding
% of girls
meeting /
exceeding
% of boys
meeting /
exceeding
% of
aboriginal
meeting /
exceeding
N/A
N/A
N/A
N/A
%
meeting /
exceeding
% of girls
meeting /
exceeding
% of boys
meeting /
exceeding
% of
aboriginal
meeting /
exceeding
N/A
N/A
N/A
N/A
% of
special
ed.
meeting /
exceeding
N/A
Grade 6
2012
2013
2014
2015
I
Provincial
% of
special
ed.
meeting /
exceeding
N/A
Assessment / Evidence: FSA
Target: 90% meeting or exceeding
Grade 4
2010
2011
2012
2013
2014
2015
%
meeting /
exceeding
% of girls
meeting /
exceeding
% of boys
meeting /
exceeding
% of
aboriginal
meeting /
exceeding
82%
**85%
92%
100%
60%
80%
Msk
Msk
% of boys
meeting /
exceeding
% of
aboriginal
meeting /
exceeding
Msk
69%
Msk
Msk
% of
Special
Ed.
meeting /
exceeding
Msk
Msk
*Performance unknown 0% (2010)
P*Performance unknown 10% (2011)
Grade 7
%
meeting /
exceeding
% of girls
meeting /
exceeding
2010
82%
93%
2011
**74%
78%
2012
2013
2014
2015
*Performance unknown 14% (2010)
**Performance unknown 16% (2011)
% of
Special
Ed.
meeting /
exceeding
Msk
Msk
School District No. 20 (Kootenay-Columbia)
School Success Plan
Stanley Humphries Secondary School
2011/2012
SCHOOL DISTRICT NO. 20 KOOTENAY - COLUMBIA
Goal
Improving schools have a
strong instructional and/or
social responsibility focus.
This focus is made visible in
a relevant goal for improving
achievement for all students.
Objective(s)
Objectives help to focus
goals into more specific
areas of attention.
To implement a positive learning environment by guiding our students to behave in a
socially responsible manner that is respectful of self, others, and the environment.
To achieve measureable improvements in school climate through a regular survey
based upon the work of the school climate committee.
□
□
□
□
□
Rationale
Improving schools have a
thorough and connected set
of reasons, based on
evidence, for the selection of
their school goals and
objectives.
Recognize positive examples of social responsibility
Restructure student parliament with an emphasis on increasing both staff and
student involvement
To see improvement on satisfaction survey from students on respect for others
and sense of belonging
Achieve a 15% increase in staff satisfaction of climate values
All staff develop a current personal growth plan
School connectedness fulfills a basic need for individuals within our school community
to provide a sense of belonging and ownership leading to responsibility and
accountability from students and staff
We want to ensure that the students of Stanley Humphries Secondary School have a
safe learning environment conducive to achieving success in our students’ course of
studies as well success in the area of social responsibility regarding respect for self,
others and the environment.
Culture and Climate assessment conducted in the fall of 2010 indicates a concern
regarding climate in the school.



staff create relationships, and one of those relationships is between individuals
and their work. Ultimately we all work for a purpose, and that purpose has to be
served if we are to feel encouraged. Encouraging the heart only works if there’s
a fit between person, the work, and the organization. –Kouzes and Posner 1999
Relationships are the real work of school improvement! – Blankstein 2004
Positive relationships in school are the single most powerful factor in student
success. – Marilyn Merler 2008
High school students' views of caring behavior by teachers
What behaviors do high school students perceive as "caring behaviors" by
teachers?
In a recent study in Urban Education, researcher Ruben Garza says he identified
5 common themes in … …students, ages 14-18 responding to 10 prompts (e.g.
"I feel that my teacher cares about me because…", "I feel that my teacher does
not care about me because, etc"). Of the 5 predominant themes, 2 of the teacher
behaviors related to academic support rather than purely emotional support.
Students most often referred to the 5 following behaviors as "caring behaviors"
by teachers:
1.
2.
3.
4.
Provide scaffolding during a teaching episode
Reflect a kind disposition through actions
Are always available to the student
Show a personal interest in the student's well-being inside and outside
the classroom
5.
Provide "affective" academic support in the classroom.
The Urban Education article provides many specific examples of what high
school students perceive as caring behaviors by teachers. The researcher says
such examples, in the students' own voices, could be used in professional
development to provide teachers with concrete examples of what high school
students view as critical to fostering relationships and a sense of belonging.
"Latino and White High School Students' Perceptions of Caring Behaviors: Are
We Culturally Responsive to our Students?" by Ruben Garza, Urban Education,
Volume 44, Number 297, 2009.
Actions
Improving schools have wellorganized, focused
improvement plans in place.
The strategies selected to
achieve the goals are an
intelligent blend of research,
best practice, and innovative
thinking. Improving schools
also have aligned structures
– resources, time, and
organization – to get the
results they want.
Internal Committee (S-Teem), consisting of an administrator, two CUPE
representatives and 3 teachers, plans and runs staff meetings and meet with
appropriate parties to plan professional development days to address areas
needing improvement as identified by our culture and climate assessment.
The S-Teem’s goal is to establish positive norms and build leadership capacity in
the school.
A new collaborative decision making process and the development of Task
Forces around areas of concern as identified in our culture and climate
assessment. Task forces gather appropriate information around issues, present
this information to staff, and staff come to consensus using the “five finger”
consensus method.
The development of Mission, Vision, Values, and Goals for the school. Values
have already been developed, with a survey to measure
The development of a survey to measure student perceptions of school climate
social responsibility.
Awards
-
Recognition of student/staff success (newspaper wall, assemblies,
citizenship)
Communication
- PAC, Community, Web Page
- Publicity for our school
- Bulletin Board, newspaper
- Reinforce positive student behaviour
- Share and discuss survey results with students
- Post the Code of Conduct throughout high traffic areas
Student Leadership (class)
- Teacher guidance/mentor
- Responsibilities (Arts, Sports, Events)
- Continue good events
- Student mentorship
Pride
-
School clothing
Staff clothing
Hallways
Rocky (mascot) – more visible
Spirit Days
Theme Days
Start up days
Community parades
Charity
-
Modeling for all students
Respect for all
Participation: theme days, clubs, etc
Productive meetings + sharing good news/personal
Effective leadership
Staff
Dialogue and
Communication
Improving schools are
involved in continuous
dialogue about student
achievement and make public
their improvement goals and
the progress being made in
specific areas of focus.
Communication throughout all students – teachers – home- community
- Promote appropriate student behaviour by linking it to the Code of
Conduct
- Maintain clear communication with the Student Services Department
around issues of social responsibility.
- Ensure that all members of the school community are aware of the
school’s goals, common direction and acceptable school conduct.
- Site Plan discussions at each staff meeting
- Continue to act quickly on incidents around bullying, harassment,
-
Data Collection:
Results / Trends
Improving schools monitor
progress and get improved
results – at the classroom,
school and district levels
and vandalism.
Maintain clear communication with parents, by telephone, e-mail,
face to face meetings.
Discussions at PAC meetings around issues of social responsibility
Constant input and guidance from SPC regarding issues of social
responsibility.
Classroom / School District
Assessment / Evidence:
Provincial Satisfaction Survey
% Reporting “All of the Time” or “Many Times”
Respect for Others:
At school, do you respect people who are different from you (for example, think, act, or look different)?
School
Province
05/06
06/07
07/08
08/09
09/10
10/11
11/12
10/11
Grade 10
75
72
74
82
74
78
78
Grade 12
75
82
84
75
88
84
86
11/12
District
10/11
11/12
83
88
78
84
88
86
Do you feel safe at school?
School
Province
District
05/06
06/07
07/08
08/09
09/10
10/11
11/12
10/11
10/11
11/12
Grade 10
71
73
74
77
72
69
69
75
76
69
Grade 12
70
77
95
77
80
76
78
80
78
78
Sense of Belonging:
Do your teachers care about you?
Question change in 2009
2 or more
School
Province
District
05/06
06/07
07/08
08/09
09/10
10/11
11/12
10/11
10/11
11/12
Grade 10
44
46
30
?
81
72
73
72
68
73
Grade 12
41
49
65
?
83
91
83
79
?
83
Do your teachers help you with your schoolwork when you need it?
School
05/06
06/07
07/08
Province
District
08/09
09/10
10/11
11/12
10/11
10/11
11/12
Grade 10
81
66
56
58
63
65
58
Grade 12
77
70
77
61
67
79
61
Do you feel welcome at your school?
School
05/06
06/07
07/08
Province
District
08/09
09/10
10/11
11/12
10/11
10/11
11/12
Grade 10
63
66
54
58
65
65
58
Grade 12
59
71
77
63
70
78
63
Attendance: (includes excused and unexcused absences)
11/12: 92.52%
10/11: 93.77%
09/10: 91.00%
08/09: 93.72%
07/08: 93.97% (grade 12’s not included)
Student Achievement:
3 REPORTING PERIODS
PERIODS
Letter Grades
Semester One 08/09
2 REPORTING PERIODS
Semester One 09/10
2 REPORTING PERIODS
Semester One 10/11
3 REPORTING
Semester One 11/12
A
25.8% (602)
29.6% (758)
27% (615)
28.5% (606)
B
34.3% (801)
32.8% (838)
36% (815)
32.3% (688)
C+
13.4% (312)
11.5% (294)
13% (303)
11.2% (238)
C
12.8% (299)
11.8% (303)
11% (252)
12.1% (259)
C-
11.1% (260)
9.6% (246)
9% (197)
12.2% (260)
2.2% (51)
2.4% (62)
2% (55)
.3% (7)
0% (0)
0.7% (17)
1% (18)
3.2% (67)
(2255)
(2125)
F
I
Total courses
(2333)
(2557)
*SG and NM not included
Staff Values:
Respect, Professionalism, Support, Celebration, Integrity, Consistency, Kindness
(A survey was developed to measure how we are doing on our values on a 7 point scale, 1 being never and 7
being always. The values below are followed by the average ranked on the survey)
Kindness: (4.74)
We are thoughtful, friendly and considerate towards each other.
Celebration: (4.54)
In our daily interactions, we work together to make our workplace enjoyable. We recognize, genuinely
acknowledge, and encourage each other’s efforts, successes and contributions.
Support: (4.47)
We openly request and willingly provide meaningful help (both verbally and non-verbally) regarding concerns
without interruption or criticism. We encourage each other to express opinions and ideas.
Respect: (4.41)
We conduct ourselves in a manner which reflects our recognition of each other’s individual rights. We each
model and expect civility. To this end, we take time to listen and understand each other’s points of view.
Professionalism: (4.38)
We each have the freedom, opportunity and responsibility to act collaboratively toward shared goals. We
monitor our own responsibilities and choices and are open to change for the benefit of the school community.
Integrity: (4.15)
We work openly and honestly with each other, and our actions are consistent with our professional Codes of
Ethics and the school’s Code of Conduct.
Consistency: (3.86)
We engage in conversation to reach a base of agreement on issues, allowing us to deliver the same message
to all parties.
Student Survey *to be developed…
Mission Statement developed:
Seize the opportunity to learn…

Contribute

Advocate

Respect
…challenge yourself!
Staff clothing purchased and distributed.
School clothing purchased
New SHSS webpage launched October 14, 2011
Report Cards e-mailed home starting November 4, 2011
Video cameras installed and live on April 2, 2012 greatly assisting in dealing
with incidents of vandalism.
Personal/department growth plans developed on April 23, 2012
Numerous Leadership events and Leadership class expanded to 2 blocks grade
10-12 blended classes
SPC Chair
Principal
_________________________
___________________________
School District No. 20 (Kootenay-Columbia)
District Joint Occupational Health and Safety Committee
Tuesday February 19, 2013
Minutes
MINUTES
District Occupational Health and Safety Committee Meeting
Trail Middle School
Tuesday February 19, 2013
4:00 pm
IN ATTENDANCE:
Roger Smith, CUPE
Heather Simm, Assistant Director of Operations
Mike Vanness, P/VP
ABSENT:
Mickey Kinakin, Trustee
Kirsten Apel, KCTU
1. Call to Order 4:05pm
2. Review of Agenda
3. Review of past Minutes
4. Tracking Sheet-reviewed
5. Matters Arising from Minutes/ Old Business (not on tracking sheet):
a. Cell Phone Use
- Need to develop safety procedure for this.
b. Lockdown/Threat Assessment
- This is a work in progress. Senior Mgt. will be working with a small focus group to
revise/review current practice and procedures. Meeting scheduled for Feb. 21st.
c. Emergency Shut-offs
- Mapping in buildings happening with custodial lead hand and Millwright
d. Shop/Science Lab
- Final report expected this week. Will be reviewed and brought to this committee.
6. New Business
a. Custodial summer safety concerns
- Window washing equipment to be reviewed for ergonomic issues.
b. Review TMS Health and Safety Information
- All safety info is current and posted in staff room.
Page 1 of 3
School District No. 20 (Kootenay-Columbia)
District Joint Occupational Health and Safety Committee
Tuesday February 19, 2013
Minutes
7. Accident Review-all accidents in the District reviewed from Jan. 21st-Feb 15th
- 2 medical incidents. (1 custodial, 1 EA)
8. Review of Violence in the Workplace Reports – No new reports during this period.
9. Upcoming Training and Education Opportunities – Free upcoming training (Prevention of Repetitive
Strain Injuries) March 7th.
10. Date and place of next meeting-April 16th, 4 PM at Robson
11. Adjournment-4:45 PM.
Page 2 of 3
School District No. 20 (Kootenay-Columbia)
District Joint Occupational Health and Safety Committee
Tuesday February 19, 2013
Minutes
ACTION/TRACKING SHEET
DATE
ITEM
Custodial Floor Sinks
Ongoing
WHO
S. Morissette/
Maintenance Dept.
COMPLETED?
Ongoing
Yearly Accident Review (started Dec 2012)
Occupation
Custodian
Bus Driver
Clerical
Maintenance
EA
Teacher
Lifting/Moving
object
Exposure
harmful
sub
STF
Struck
against/by
object
Overexertion
Repetitive
motion
Act of
Violence
2
1
1
Page 3 of 3
Briefing Note to: from: date: re: Board of Education Greg Luterbach March 11, 2013 2013‐2014 School Calendar On February 4, 2013 the Board approved, in principle, a school calendar for the 2013/2104 school year that was developed by a working group representing KCTU, CUPE Local 1285, Principals and Vice Principals and district office staff. The proposed calendar met all the requirements of the new school calendar regulation. Over the past month we have engaged in the required consultations as per the regulation and our district bylaw. All school staffs, parents through the school PACs, the DPAC, KCTU, KCPVPA and CUPE supported this calendar. KCTU support came conditional based on how we have operationalized the calendar in the past which I support. CUPE support came conditional based on that regular employees could work the 2nd week of spring break and the May vacation day where schools are closed which I support. DPAC and one PAC would like to see the spring break aligned with SD8 which is too late for next year but could be considered for the following year. Recommendation That the Board approve the 2013‐2014 school calendar as presented, and that all regular CUPE members interested in working during the second week of spring break and/or Friday May 16, 2014 be provided with work. School District No. 20
AUGUST 2012
(Kootenay-Columbia)
S
2013-2014
4
SCHOOL CALENDAR
M
5
T
6
W
7
SEPTEMBER 2012
T
F
S
S
M
T
W
T
F
S
1
2
3
1
2
3
4
5
6
7
8
9
10
8
9
10 11 12 13 14
11 12 13 14 15 16 17 15 16 17 18 19 20 21
18 19 20 21 22 23 24 22 23 24 25 26 27 28
25 26 27 28 29 30 31 29 30
Weekends*
Statutory Holidays*
OCTOBER 2012
School Vacation Periods*
S
M
Administrative Day**
District Pro-D Days**
6
7
NOVEMBER 2012
T
W
T
F
S
1
2
3
4
5
8
9
10 11 12
S
3
M
4
T
5
W
6
T
7
F
S
1
2
8
9
School Pro-D Days**
13 14 15 16 17 18 19 10 11 12 13 14 15 16
Secondary Provincial Exam Days
20 21 22 23 24 25 26 17 18 19 20 21 22 23
& Semester Turn-Around in January
27 28 29 30 31
24 25 26 27 28 29 30
*schools closed
DECEMBER 2012
**school not in session - staff only in attendance
August
5 BC Day Stat
August
27 District Pro-D Day
August
JANUARY 2013
S
M
T
W
T
F
S
1
2
3
4
5
6
7
8
9
10 11 12 13 14
S
5
M
6
T
7
W
T
F
S
1
2
3
4
8
9
10 11
28 School Pro-D Day
15 16 17 18 19 20 21 12 13 14 15 16 17 18
September
2 Labour Day Stat
22 23 24 25 26 27 28 19 20 21 22 23 24 25
September
3 School Starts
29 30 31
September
27 District Pro-D Day
October
14 Thanksgiving Day Stat
October
25 District Pro-D Day
November
11 Remembrance Day Stat
November
22 School Pro-D Day
2
December
23
9
26 27 28 29 30 31
FEBRUARY 2013
S
M
T
W
T
F
MARCH 2013
S
S
M
T
W
T
F
1
Winter Vacation
3
4
5
6
7
8
10 11 12 13 14 15
S
1
2
9
3
4
5
6
7
8
10 11 12 13 14 15
to January
3
January
27
to January
30
January
30 Semester 2 (Secondary) begins
February
10 Family Day Stat
March
17
to March
28
April
18 Good Friday Stat
13 14 15 16 17 18 19 11 12 13 14 15 16 17
April
21 Easter Monday Stat
20 21 22 23 24 25 26 18 19 20 21 22 23 24
23 24 25 26 27 28
Provincial Exams
2 School Pro-D Day
May
16 School Vacation
May
19 Victoria Day Stat
June
18
to June
26
June
26 Last Day of School
June
27 Administrative Day
APRIL 2013
S
6
M
7
T
W
T
F
S
1
2
3
4
5
8
9
10 11 12
S
4
M
5
T
6
W
7
T
F
S
1
2
3
8
9
10
25 26 27 28 29 30 31
JUNE 2013
JULY 2013
S
M
T
W
T
F
S
1
2
3
4
5
6
7
8
9
10 11 12 13 14
S
6
M
7
T
W
T
F
S
1
2
3
4
5
8
9
10 11 12
15 16 17 18 19 20 21 13 14 15 16 17 18 19
1 Canada Day Stat
22 23 24 25 26 27 28 20 21 22 23 24 25 26
29 30
27 28 29 30 31
182
Non-Instrutional Days
6
Administrative Day
1
Total Days in Session
MAY 2013
27 28 29 30
Provincial Exams
Days of Instruction
23 24 25 26 27 28 29
30 31
Spring Break
May
July
16 17 18 19 20 21 22 16 17 18 19 20 21 22
190
Elementary Schools: required 878 hrs/yr
SD20 = 879.67
Secondary Schools: required 952 hrs/yr
SD20 = 952.47
School District No. 20 (Kootenay-Columbia)
Suite 120 – 1290 Esplanade, Trail, BC V1R 4T2
Tel: (250) 368-6434 Fax: (250) 364-2470
February 5, 2013 Dear Parents & Guardians: In 2012 the government changed the school calendar legislation and regulations to allow for more flexibility for local School Boards to establish a school calendar that works for them and their stakeholders. The three major changes include: districts must now establish the calendar by the end of March rather than the end of May; a standard calendar is no longer released from the Ministry of Education; and boards must establish a calendar that meets the prescribed minimum hours of instruction (853 per year for Kindergarten, 878 hours for grades 1 to 7 and 952 for grades 8 to 12). These hours of instruction do NOT include recess, lunch or breaks between classes but do include time engaged in a work experience, work study, examinations or other learning activities provided by the Board. The district calendar committee met in January and quickly came to consensus on a draft calendar. Last night the Board approved the draft calendar in principle. The draft calendar is based on the same bell times that we currently are using. Now the Board must consult with all stakeholders before finalizing the calendar on March 11, 2013. The draft calendar is very similar to how we have been operating over the past number of years with a few professional development days in August and then classes starting after Labour Day. Four professional development days are scheduled throughout the year. Again similar to the past, a two week winter break and a two week spring break have been included in the calendar. A new item is an extended long weekend in May which, given our current minutes per day, still allows us to reach the required hours per year. The last day of the school year is the last Friday in June. If you wish to provide individual input, please contact your school principal or attend a Parent Advisory Council meeting to be held at your school to discuss this proposed calendar as attached. Thank you for your attention to this matter. Sincerely, Greg Luterbach Superintendent of Schools
Supporting the journey of all learners
0
9
38
41
36
45
37
15
24
47
45
30
49
38
28
28
265
0
265
4
3907.688
Sept 30/2012
2036
1719.688
152.000
245
0
245
3
45
33
32
45
33
23
25
44
19
18
74
46
43
38
282
0
282
6
-13.688
Difference
-23.00
-36.56
45.88
236
0
236
5
S:\ENROLMENT\2012 - 2013 School year\February 28, 2013 Enrolment.xls
3894.000
264
OVERALL
273
270
32
40
40
54
21
35
42
264
2
Actual
2013
1683.125
197.875
0
273
52
50
39
36
14
37
45
0
270
35
45
39
43
21
33
54
1
ELEMENTARY
SECONDARY
ALTERNATE/ADULT
Total
Alternate Programs Sub-Total
Community Ed
OLL
KCLC (all alt ed progs except OLL)
SUB TOTAL
SHSS
Rossland Sec.
JL Crowe
Webster
Robson
MacLean
Kinnaird Elem.
Glenmerry
Fruitvale
Twin Rivers
Castlegar Primary
FTE
K
February 28, 2013 - Internal numbers from BCeSIS
SCHOOL
45
25
19
69
53
29
27
270
3
267
3
7
K-7
3969.125
2049.000
1766.250
153.875
Sept 30/2011
2105.0
3.0
2102.0
3.0
0.0
0.0
89.0
150.0
273.0
337.0
305.0
322.0
241.0
166.0
219.0
Total
8
313
5
144
48
116
308
5
HC
8
-75.125
Difference
-36.000
-83.125
44.000
313.000
5.000
144.000
48.000
116.000
308.000
5.000
FTE
9
9
FTE
14.000
315 315.000
14
135 135.000
37 37.000
129 129.000
301 301.000
14 14.000
HC
10
10
FTE
49.000
364 382.125
49
153 173.625
34
36.750
128 122.750
315 333.125
32
32.000
17
17.000
HC
11
345
43
149
33
120
302
26
17
HC
11
347.500
43.000
158.125
32.750
113.625
304.500
26.000
17.000
FTE
12
408
99
157
42
110
309
25
41
33
HC
12
425.375
77.875
172.375
44.000
131.125
347.500
25.000
41.000
11.875
FTE
8-12
1745
210
738
194
603
1535
102
75
33
HC Total
8-12
1783.000
188.875
783.125
198.500
612.500
1594.125
102.000
75.000
11.875
FTE Total
0
0
0
0
9
4
2
15
15
HC
Adult
6.000
6.000
0
0
0
0
3.250
2.000
0.750
FTE
Adult
3865
228
150
273
337
305
322
241
166
219
738
283
603
3637
114
79
35
A
Headcount
3894.000
197.875
150.0
273.0
337.0
305.0
322.0
241.0
166.0
219.0
783.125
287.500
612.500
3696.125
108.250
77.000
12.625
B
Funded FTE
3907.688
152.000
150.0
268.0
346.0
307.0
330.0
241.0
177.0
217.0
797.250
296.750
625.688
3755.688
93.250
46.125
12.625
C
Sept. 30
2012
-13.688
45.875
0.0
5.0
-9.0
-2.0
-8.0
0.0
-11.0
2.0
-14.125
-9.250
-13.188
-59.563
15.000
30.875
0.000
E
Change
Russian
21
21
English
23
26
58
58
ale
itv
u
r
F
34
43
e
nm
Gle
rry
25
29
ird
na
n
i
K
29
36
an
cLe
a
M
12
15
Ro
n
bso
32
36
W
r
ste
eb
V
KC
& C
L
KC
S
234
264
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
TAL
TO
C:\Users\gluterbach.SD20\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\0EMYGDFH\Kindergarten Registration 201314.xls
DATE
Friday, February 22, 2012
Friday, March 1, 2012
Friday, March 8, 2012
Friday, March 15, 2012
Friday, March 22, 2012
Friday, March 29, 2012
Thursday, April 5, 2012
Friday, April 12, 2012
Friday, April 19, 2012
Friday, April 26, 2012
Friday, May 3, 2012
Friday, May 10, 2012
Friday, May 17, 2012
Friday, May 24, 2012
Friday, May 31, 2012
Friday, June 7, 2012
Friday, June 14 2012
Friday, June 21, 2012
Friday, June 28, 2012
y
ar leg rimar
t
s
a
P
C
KINDERGARTEN REGISTRATIONS 2013‐14
Briefing Note
to:
Board of Education
from: Greg Luterbach, Superintendent of Schools
date: March 11, 2013
re:
Learning Improvement Fund phase 2
The spending plan submitted to the Ministry of Education regarding the $455,880 learning improvement fund included
the following:
$349,812 to be spent on teacher staffing
$64,523 on CUPE staffing and collaboration hours
$13,150 on professional development
$28,395 was being held in contingency pending semester two
We hired and put in place 3.792 fte of additional teaching time in schools.
Semester two has now begun and immediate needs were addressed as per the original spending plan. We have now
projected our costs until the end of June and see we will have a significant unspent balance even after providing all of
the original supports. This surplus is a direct result of the actual costs for teachers hired being less than the average
salary cost used in our original estimates.
We anticipate $180,000 to $195,000 to be remaining at the end of the year based on our current costs. We recognize
that any remaining funds will just reduce our grant for next year. It is our intention to spend all of the 12/13 learning
improvement fund.
Additional 0.4 FTE teacher time for every elementary school for targeted in class
support for at-risk students not meeting expectations on their second term report
card (3.2 FTE)
Additional 2.0 FTE teacher time shared between the secondary schools (0.857 for
JLC, 0.857 for SHSS and 0.571 for RSS) for targeted in class support for at-risk
students not meeting expectations (2.286 FTE)
Release time for 3 people per school to identify students for which the new teacher
time will be focused on. The emphasis should be on supporting at risk students in
our achievement contract goal areas – aboriginal learners, students with identified
learning disabilities and those struggling with reading. In late June the teams will
meet again to identify successes and remaining challenges (3 people, two ½ days, 11
schools = 66 half day release days)
Additional assistive technology professional development to help students and staff
leverage technology for students at risk (1.5 hrs/day)
Contract services of a Drug and Alcohol counselor to support secondary and
alternative schools
Irlen Syndrome screening (.2 FTE)
1.0 fte Self-Regulation coach secondment for an existing teacher to focus on
supporting teachers and classrooms related to self-regulation
total
$72,000
$51,000
$10,000
$4,500
$10,000
$6,000
$42,000
$195,500
Summary of phase 2 spending
 6.686 teacher FTE for targeted in class supports for at risk students, Irlen syndrome screening, seconded selfregulation coach
 66 half days of release time for teachers
 1.5 hrs/day of additional Assistive Technology support (support staff)
 Contracted services of drug and alcohol counselor
Briefing Note
to:
Board of Education
from: Bill Ford, Director of Instruction
date: March 7, 2013
re:
Late French Immersion
As per Board of Education direction, a process to determine the viability of expanding the Late French Immersion
(LFI) program to the south end of the district was undertaken last fall. The first step in that process included public
presentations at 4 south end elementary schools: October 16th at Webster, October 23rd at Fruitvale, October 30th
at MacLean, and November 6th at Glenmerry. The hour long program was made up of a slide show presentation on
LFI programming, a question and answer portion with current LFI students, parents and teachers, and a general
question and answer period. The sessions were advertised twice in local papers. As well, information regarding the
sessions was included in school newsletters, and was sent for distribution to preschools and daycares. Attendees
at these sessions ranged from parents of pre-school aged children to parents of students currently in grade 6. As
well, all attendees at these sessions indicated on the sign-out sheet that they were ‘very interested’ in having their
children attend LFI. Attendance at the sessions was:
School
Webster Elementary
Fruitvale Elementary
MacLean Elementary
Glenmerry Elementary
Attendance
6
3
20
0
Word of the sessions and the possibility of LFI expanding occurred, and email messages indicating support for the
expansion began to arrive.
School
Webster Elementary
Fruitvale Elementary
MacLean Elementary
Glenmerry Elementary
Supportive Email
6
11
37
2
Based on the interest expressed at these meetings, and given the fact that currently families located in the south
end of the district wishing to have their children educated in an LFI program are challenged in terms of getting
their child to and from the current LFI program in Castlegar, it is recommended that the Board consider approving
the expansion of the LFI program to the south end of the district for the 2013/14 school year. With respect to this
recommendation, the Board needs to consider the following:
 minimum “hard” enrolment numbers
 transportation
 location of program
Minimum “Firm” Enrolment Numbers
Recommendation: that 25 “firm” applicants be considered as minimum for approving the expansion of the LFI
program to the south of the district.
Transportation
Currently, there is a bus run from Trail to Rossland. As well, there is a bus run from Fruitvale to Trail. It is the
opinion of the Director of Operations that providing transportation to students in the south end of the district to
RSS for LFI will be easily managed. At worst, transportation assistance can be offered to qualifying families.
Location of Program
Adding an LFI program to a school potentially means needing classroom space. Based on projected enrolment
numbers and space availability:
School
Maximum
Capacity
Webster (K-7)
328
Glenmerry (K-7)
422
Fruitvale (K-7)
506
RSS (K-9)
525
Projected Enrolment
Year
13-14
14-15
15-16
16-17
17-18
13-14
14-15
15-16
16-17
17-18
13-14
14-15
15-16
16-17
17-18
13-14
14-15
15-16
16-17
17-18
# of
students
241
257
275
295
314
337
340
367
404
426
343
344
350
352
358
444
444
460
477
494
# of
Classrooms/Ports
Projected # of
classrooms/ports
needed
12
12
12
12
12
16
16
16
16
16
19
19
19
19
19
22-24
22-24
22-24
22-24
22-24
10
11
12
12
13
14
14
15
17
18
14
15
15
14
14
17
18
19
19
19
Both Webster and Glenmerry fill their classroom/portable space based on projected enrolments within a few
years. Fruitvale and RSS both have room to accept an LFI program.
Recommendation: that, based on available space and community interest, RSS be named the potential site to
house an LFI program (grades 6-9) in the south of the district.
Recommendation: that, based on space, and in order to maximize staffing and program opportunities, both LFI
programs be combined for grades 10-12 and offered at SHSS.
Board motion: That the Board of Education of School District 20 (Kootenay-Columbia) approve the expansion of
Late French Immersion to Rossland Secondary School for the 2013/14 school year provided that 25 students, at
minimum, are enrolled in the program by April 30th, 2013, and that the district LFI program for grades 10-12
remain at SHSS.
03/08/13 13:59:10
School District 20
SDS GUI
Report ID 107
Fund :
PAGE
MONTHLY EXPENDITURE STATEMENT AT FEBRUARY 28, 2013
0
1
ACR0L31-E
( Fund-Function-Object Level 1 )
Expenditure
Operating
FULL YEAR
O
TITLE
Function : 1
FEB
YEAR TO DATE
2,134,487.83
516,721.95
ENCUMBERED
BUDGET
AVAILABLE
PERC
13,127,806.87
21,630,921
8,503,114
39
3,088,986.31
5,248,967
2,159,981
41
Instruction
1
Salaries
2
Employee Benefits
3
Services
52,277.09
356,461.13
792,236
435,775
55
4
Services
13,693.94
91,572.43
135,399
43,827
32
5
Supplies
60,593.02
707,004.75
1,147,961
412,750
36
Function : 4
28,206.53
Administration
1
Salaries
75,330.03
632,018.18
944,266
312,248
33
2
Employee Benefits
17,091.24
127,423.85
195,112
67,688
35
3
Services
18,643.38
200,887.01
349,643
121,148
35
4
Services
3,903.52
31,135.08
60,000
28,865
48
5
Supplies
1,719.49
9,266.60
29,000
19,733
68
Function : 5
27,608.00
Operations & Maintenance
1
Salaries
192,598.85
1,596,786.51
2,462,996
866,209
35
2
Employee Benefits
47,666.63
407,084.87
517,228
110,143
21
3
Services
16,776.23
140,929.71
166,411
25,481
15
4
Services
4,361.84
81,615.81
3,035.20
102,944
18,293
18
5
Supplies
164,796.33
879,861.08
21,144.60
1,829,263
928,257
51
Function : 7
Transportation
1
Salaries
70,073.04
467,147.11
790,580
323,433
41
2
Employee Benefits
17,177.78
124,562.03
166,021
41,459
25
3
Services
5,002.34
66,110.15
110,075
43,965
40
4
Services
207.26
5,759.23
4,450
5
Supplies
30,436.19
133,905.91
665.17
219,000
84,429
39
---------------
----------------
----------------
----------
-----------
---
3,443,557.98
22,276,324.62
80,659.50
36,902,473
14,545,489
39
---------------
----------------
----------------
----------
-----------
---
3,443,557.98
22,276,324.62
80,659.50
36,902,473
14,545,489
39
===============
================
================
==========
===========
===
TOTAL FOR Fund -
GRAND TOTAL
0
1,309-
29-
03/08/13 13:59:02
School District 20
SDS GUI
Report ID 102
Cost Center :
PAGE
SEC-TREAS//SUB EXPENDITURE REPORT AT FEBRUARY 28, 2013
1
ACR0L31-E
( Cost Center-Fund-Func/Prog-Object )
Expenditure
0
FULL YEAR
FUN
ACCOUNT
TITLE
FEB
YEAR TO DATE
ENCUMBERED
BUDGET
AVAILABLE
880,000
615,896
PERC
0
0000-1-02-14100
TTOCs-Illness
43,083.07
264,104.23
0
0000-1-02-14110
TTOCs-Medical Leaves
58,720.83
305,759.21
0
0000-1-02-14115
TTOCs-Med/Dental Appointm
5,258.16
17,989.29
0
0000-1-02-14120
TTOCs-Fam.Emerg.Illness
7,279.97
65,583.41
100,000
34,417
34
0
0000-1-02-14130
TTOCs-Bereavement Leave
7,008.73
25,594.34
30,000
4,406
15
0
0000-1-02-14199
TTOCs-Other
5,052.23
10,175.90
0
0000-1-02-14500
Subs-Clerical
0
0000-1-10-14300
Subs-Aides
0
0000-1-31-14300
Subs-AB.ED.Support
0
0000-5-50-14400
Subs-Sick
0
0000-5-51-14400
Subs-Sick
10,738.68
79,862.59
150,000
70,137
0
0000-7-70-14400
Subs-Sick
4,851.10
25,722.73
80,000
54,277
68
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TOTAL FOR Fund -
0
TOTAL FOR Cost Center -
0
70
305,75917,989-
10,176-
6,361.65
28,131.34
60,000
31,869
53
14,339.66
78,709.95
130,000
51,290
39
1,270.11
7,830.27
7,830-
14,165.49
14,165-
----------------
47
163,964.19
923,628.75
0.00
1,430,000
506,371
35
---------------
----------------
----------------
----------
-----------
---
163,964.19
923,628.75
0.00
1,430,000
506,371
35