Board Action Form
MEETING DATE
TITLE
SUBMITTED BY
MEETING TYPE
March 9, 2015
Request to approve construction contract for Cyntheanne Park Pickleball Courts
Name & Title: Matt Walker, Operations & Administration Manager
Department: Parks Recreation
Work Session
Regular
Special
Retreat
Executive
AGENDA CLASSIFICATION
Consent
Ordinance
Resolution
Regular
ORDINANCE/RESOLUTION
1st Reading
2nd Reading
Public Hearing
3rd Reading
(New ordinances or resolutions are
assigned a new number)
CONTRACTS
(Contracts must be previously
signed by vendor for submission)
HAMILTON COUNTY
(Some documents need
recorded by the City Clerk)
APPROVALS/REVIEWS
Ordinance #:
Resolution #:
Contract Required
Document must be recorded with
the County Recorder’s Office
Signed Copy of Contract Attached
Document does not need recorded
with the County Recorder’s Office
Assistant/Deputy Department Head
Department Head
Mayor
Technical Advisory Committee (TAC)
Budget/Finance
Legal Counsel –
Name of Reviewer:
Other:
BACKGROUND
There will be four dedicated, concrete pickleball courts, to include painting and
striping of the courts, minor fencing, pickleball nets and posts, surrounding
landscape features. In addition to court construction, the scope of work shall
include construction of new concrete sidewalks to connect courts to existing
concrete areas, connecting existing water and electric utility lines to new court
site, and the planting of trees, shrubs, and additional landscape accessories as
detailed. With the growing popularity of pickleball among seniors in the
community, the Parks Department will be building courts at Cyntheanne Park,
near Britton Falls, which is a 55 and older community.
Budgeted $:
$150,000.00
BUDGETING AND
Expenditure $:
$127,600.00
FINANCIAL IMPACT
Park Impact Fees (403); Appropriation 403-101-452
(Includes project costs and funding Source of Funds:
sources) Additional
(Includes description, background,
and justification)
Form Revised: 02242015
Appropriation #:
Narrative:
OPTIONS
(Include Deny Approval Option)
PROJECT TIMELINE
STAFF RECOMMENDATION
(Board reserves the right to accept
or deny recommendations)
SUPPLEMENTAL
INFORMATION
(List all attached documents)
1.
2.
3.
4.
N/A
The Pickleball Court project at Cyntheanne Park has been
budged through Park Impact Fees for 2015, under (403)
Park Impact Fee Budget, with appropriation # 403-101-452.
Approve the agreement with Myers Construction Management, Inc.
Deny the agreement with Myers Construction Management, Inc.
Provide direction for modifications
Construction to begin mid to late March, and conclude by the middle of June,
weather permitting. Work is anticipated to take approximately 10-12 weeks.
Staff recommends approval of the services agreement with Myers Construction
Management, Inc., who was the lowest and most resposnsive contractor to
submit a quote for the project.
1. Services Agreement with Myers Construction Management, Inc
2. Myers Construction Management, Inc Submitted Quote
3. Court design and layout per Mader Design, Inc.
Form Revised: 02242015