Provision of Internet Services
at NNPC
Corporate Headquarters, Abuja
Bid Document
JULY 2015
Telecoms Department
1.
Invitation to Bidders
The invitation is to bid for the Provision of Internet Services at NNPC Corporate
Headquarters, Abuja.
The bidders are advised to study the tender document carefully. Submission of bids shall
be deemed to have been done after careful study and examination of the tender
document with full understanding of its implications.
This section provides general information about the Issuer.
 Issuer
Telecoms Department, NNPC
 Contact Person(s)
The following NNPC contacts may be reached for questions or clarifications
regarding the invitation to bid, service requirements or any other business
related to the “Provision of Internet Services at NNPC Corporate Headquarters,
Abuja”:
1. Programme Manager
Block B, 4th Floor, Room 8, NNPC Towers
: +234 (0)9 46082339
: networksunits@nnpcgroup.com.
2. Project Manager,
“Provision of Internet Services at NNPC Corporate Headquarters, Abuja ”
Block B, 4th Floor, Room 22, NNPC Towers
: +234 (0)9 46082220
: networksunits@nnpcgroup.com
 Address for Bid Submission and Correspondence
The Secretary,
E&T DEXCOM Tenders Board
Block D, 1st Floor, Room 45B,
NNPC Towers, Herbert Macaulay Way,
Central Business District, Abuja
2.
2.1
Project Profile
Statement of Purpose
The Nigerian National Petroleum Corporation (otherwise called NNPC or the
Corporation) is desirous of providing Internet service at her NNPC Corporate
Headquarters Abuja. The required internet capacity will complement existing
internet and enterprise interconnectivity services in the NNPC CHQ, Abuja. The
required services should be provided by Tier-1 Internet Service Provider.
2.2
Service Coverage
The NNPC location to be covered by the service is:
NNPC Towers, Abuja
Bidders are expected to visit this location for physical assessment.
2.3
Supported Applications
The following services amongst others will be carried across the link:
 Exchange Email/SMTP
 Active Directory
 SAP
 Microsoft Lync
 Video/Voice Conferencing
 Internet and Web Services
 Database Services
 Site to Site VPN Capabilities
 Printing Services etc.
2.4
Envisaged Outcome
The Provision of Internet bandwidth at NNPC Corporate Headquarters Abuja is expected
to provide;
1. Highly available and seamless access to the internet
2. An avenue for extending NNPC Enterprise Services across the Corporation
3.
3.1
Scope of Work
Required Service
The proposed implementation shall be entirely service based; the bidder is
expected to own and provide the required high capacity internet link via Dual
Redundant Microwave Radio to the NNPC CHQ, Abuja and also procure
appropriate termination points at the network edge of the location.
The project is expected to be completed within 3 weeks.
3.2
Required Bandwidth
The required bandwidth is as follows:
Provision of a dedicated 1 x STM1 (155Mbps) internet bandwidth capacity
3.3
Network Integration
Integration of the service to NNPC edge devices to ensure bandwidth aggregation
and utilization
3.4
Duration
The service shall be provided for an initial period of twelve (12) months,
renewable for a further twelve (12) months on confirmation that services were
effectively delivered throughout the initial period
3.5
Required Availability
The required availability is 99.5 % 24/7 for the duration of the service. Checks for
compliance will be done at the discretion of NNPC and penalties will be as
contained in a Service Level Agreement to be adopted.
3.6
Maintenance Service
Maintenance of equipment deployed at NNPC CHQ as part of this services for the
duration of the contract
3.7
Network Management
The bidder shall provide appropriate management and reporting interface to
NNPC on a 24x7x365 basis to enable tracking of bandwidth usage patterns. Tools
to be provided in this regards MUST be clearly stated in the bidder’s technical
submission.
3.8
Documentations
The bidder shall be responsible for preparing documentations relating to the
provided services and shall present a copy to NNPC.
4.
Tender Requirements
4.1
General Requirements
You are requested to submit to NNPC a proposal based on the tender documents
for the Provision of Internet Services at NNPC Corporate Headquarters, Abuja.
The required service will complement existing internet and enterprise WAN
services in the NNPC CHQ. Consequently vendors already providing these
services in the CHQ are exempted from this exercise.
Your proposal must comply with all guidelines in all respect. Deviations from
conditions enumerated in the inquiry documents may disqualify any proposals
submitted. The inquiry document consists of the following:
a) Invitation to Bid
b) Bid Document
c) Appendix I – Bid Form
d) Appendix II – Vendors Information Questionnaire
e) Appendix III – Cost Breakdown Structure
f) Any addendum issued by NNPC before the bid closing date
You are to confirm that all applicable documents stated herein are in your
possession, and if any prove to be missing, please inform NNPC in order to obtain
same promptly.
4.2
NIGERIAN CONTENT
NNPC is committed to the development of the Nigerian Oil and gas business
in compliance with the Nigerian content Act 2010 for Nigerian content
development. As from commencement of the Act the minimum Nigerian
content is any project, service or product specification to be executed in the
Nigerian Oil and gas industry shall be consistent with the level set in the
schedule of the Act and any other targets as may be directed by the Nigerian
content Development and Monitoring Board (The Board).
Tenderer shall comply with all the provisions of the Nigerian content Act that
relate to this contract but in particular comply with the minimum Nigerian
content % for the scopes which are covered in the schedule of the Act and
any other requirement that may arise from time to time not explicitly stated
in this contract but which apply to the contract in fulfilment of the Nigeria
content Act, in the submission of their Tender.
Failure to fully comply with the Nigerian Content Act or demonstrate
commitment to Nigerian Content Development Policy of the Nigerian
government shall result to disqualification from bidding this contract.
4.3
Submission of Proposal
All completed bids should be submitted in two (2) separate envelopes marked
TECHNICAL, and COMMERCIAL respectively. Each of these should consist of one
(1) original and one (1) copy duly signed by the bidder’s executive
representative.
Proposals should be submitted in sealed envelopes and clearly marked “Provision
of Internet Services at NNPC Corporate Headquarters, Abuja”, and addressed
and returned to:
E&T DEXCOM Tenders Board
Block D, 1st Floor, Room 45B,
NNPC Towers, Herbert Macaulay Way,
Central Business District, Abuja
The closing date for the submission of bids should be indicated on the top lefthand corner of the envelopes. The name of the bidder should be indicated at the
back of the envelope.
4.4
Proposal Format and Content
To ensure that NNPC receives all the information necessary to reach a decision
on selection of vendor to undertake the NNPC Data Centre Facility Build Project,
bidders are requested to submit their proposals in the format described below:
A. TECHNICAL PROPOSAL
i. Company Profile
B. This should include details of the following
 Brief history of your organization
 The core business
 Year of formation and existence in Nigeria,
 Evidence of registration with NNPC and CAC
 Evidence of Tier-1 Internet Service Provider
 The company ownership structure and management team.
 Tax clearance, VAT Registration Certificate, Company Financial report
and annual turn over
 Quality management standards and HSE details
.
i. Capacity
a. The bidder shall provide details of its backbone transmission
infrastructure, including the media used, capacity and coverage. A
topology diagram will be required.
b. Details or CVs of your staff who will provide support.
c. Proof of similar work done (this should include copies of Work
order, LOI or Job Completion certificate )
Any other details you feel may be relevant.
ii.
Solution Design
The bidder shall describe its proposed solution design based on
specification requirements defined in the project scope of work. The
solution design shall be presented in segments including:
Network Topology Design, Implementation design up to the customer
premises;
Network Management Solution, including strategy for providing access
to NNPC for monitoring purposes
Detailed Work plan stating details of task to be done and project
methodology
Project Communication plan, with emails, and phone number of
various escalation levels.
Detailed equipment support/Warranty and replacement plan
iii.
Post-Implementation Maintenance Plan
The bidder shall define its post-implementation support plans including
maintenance schedules, escalation matrix, and availability of customer
service support.
iv.
Project Management
The bidder shall describe its implementation strategy, including
communication plan and team member’s roles and responsibilities, and
provide information on proposed project schedule with timelines. A
Gantt chart illustrating the proposed project schedule is required.
NOTE: The Technical proposal shall contain no element of pricing.
C. COMMERCIAL PROPOSAL
i. Cost Breakdown
This section shall include the proposed charges denominated in US
dollars. A cost breakdown format is attached as Appendix III.
ii.
Price Validity
Prices should be quoted as fixed and valid for at least 120 days.
iii.
Payment Terms
a. Payments Schedule
Payments shall be made upon deployment and signing of the job
completion certificate
4.5
Evaluation Criteria
The evaluation of proposals shall be based on, but not limited, to the following
criteria:
a) Compliance with the stated requirements, terms and conditions
b) Experience and capacity to deliver Internet service
c) Quality of proposed solutions and services
d) Proposed Project Management procedure
e) Commercial competitiveness of the proposal
Bidders should note that their written response to the invitation to bid would be
regarded as an integral part of any eventual contract. Bidders who wish to make
any comments or provide background information which is not to be taken as
commercially binding must make a clear statement to this effect.
The decision of the Corporation on all matters relating to this invitation to bid will
be final. NNPC reserves the right to accept or reject any bid, and to annul the
bidding process and reject all bids at any time prior to award of the contract,
without thereby incurring any liabilities to the affected bidder or bidders or any
obligation to inform the affected bidder or bidders the reasons for the
Corporation’s action.
4.6
Important Notes
The bidder has added responsibilities to:
a) Request for any technical information deemed essential for the development
of the solution design document.
b) Familiarize themselves with the works to be performed in accordance with
the inquiry documents.
c) Familiarize themselves with the working conditions, applicable laws and
regulations, labour conditions, environmental aspects and all other conditions
that can affect timely delivery of required service.
d) Make his own arrangement and inquiries with regards to transportation of
own staff and equipment.
Note: The welfare of bidder’s staff while in NNPC shall be the responsibility of the
bidder.
APPENDIX I
BID FORM
PROVISION OF INTERNET SERVICES AT NNPC CORPORATE
HEADQUARTERS, ABUJA
To:
Group General Manager,
Information Technology Division,
Block B, 3rd Floor, Room 08, NNPC Towers,
Central Business District,
Abuja.
Dear Sir,
1
We
…………………………………………………………………………………
the
undersigned do hereby offer to execute and maintain the captioned works in accordance
with the scope of work and conditions of contract for the sum of
(US$ ………………………………………)
………………………………………………………………………………………..
. ………………………………………………………………………………………
2
We undertake if our Bid is accepted to commence the works within ………… days
calculated from the day the contract is awarded.
3
We agree to abide by this Bid for a period of one hundred and twenty (120) days from the
day fixed for receiving the same and it shall be binding upon us and may be accepted at
any time before the expiration of that period.
4
Unless and until a formal agreement is prepared and executed, the Bid, together with the
written acceptance thereof, shall constitute a binding contract between us and the
Management of NNPC.
5
We understand NNPC Management is not bound to accept the lowest or any Bid it may
receive.
DATED: …………………………………. day of …………………………….. 20…….
SIGNATURE: ……………………………in the capacity of: ………………………….
Duly authorised to sign Bids on behalf of: …………………………………………….
APPENDIX II
VENDOR INFORMATION QUESTIONNAIRE
1.0
CORPORATE PROFILE
1.1
Name: ………………………………………………………………….........................................
1.2
Address: ………………………………………………………………........................................
1.3
Contact Person Details
1.3.1 Name: ………………………………………………………….....................................
1.3.2 Designation: …………………………………………………….................................
1.3.3 Address: ……………………………………………………….....................................
1.3.4 Telephone Number(s): ………………………………………...............................
1.3.5 Facsimile Number(s): …………………………………………...............................
1.3.6 Email Address(es): ……………………………………………................................
1.4
Brief Corporate History: ………………………………………………................................
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1.5
Personnel Status:
1.5.1 What is your current staff strength: …..………………………......................
1.5.2 How many staff will be committed to the project: …………..................
1.6
ISP Experience: List 2 reference sites (preferably in Nigeria) which may be
contacted or visited for evidence of work of similar scope.
1.6.1 Reference Site #1
Company Name: ………………………………………………................................
Company Address: ……………………………………………................................
Contact Detail
Name: ……………………………………………………...............................
Designation: …………………………………………….............................
Telephone Number(s): …………………………………......…………………
Email Address: ………………………………………….............................
1.6.2 Reference Site #2
Company Name: ………………………………………………................................
Company Address: ……………………………………………................................
Contact Detail
Name: ……………………………………………………...............................
Designation: …………………………………………….............................
Telephone Number(s): ………………………………….........................
Email Address: ………………………………………….............................
1.7
Are there any plans on engaging any subcontractor(s) or partners: .............
1.7.1 If yes please provide the following:
Company Name: ………………………………………………................................
Company Address: ……………………………………………................................
Contact Detail
Name: ……………………………………………………...............................
Designation: …………………………………………….............................
Telephone Number(s): ………………………………….........................
2.0
ANY OTHER RELEVANT INFORMATION?
……………………………………………………………………………………………………………………………………………
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APPENDIX III
COST BREAKDOWN FORMAT
S/N
1.
Location
Installation
Bandwidth
Cost ($)
CHQ Abuja
Grand Total
All quotations should be inclusive of VAT.
Monthly
Recurring
Charge ($)
Annual
Recurring
Charge ($)
Total
Cost ($)