General Certificate of Education (AS and A Level)
General Certificate of Secondary Education (GCSE)
Functional Skills
Level 1 and Level 2 Certificates in Latin
Entry Level
INTERNAL ASSESSMENT MANUAL
JUNE 2014 SERIES
This booklet contains information on the moderation of internally-assessed work and the
submission of marks. It should be read in conjunction with the JCQ booklets
‘Instructions for conducting Coursework’ and ‘Instructions for conducting Controlled
Assessments’.
These instructions relate only to those subjects in which the work is sent to the
moderator.
Separate instructions will be issued in subjects in which the work is assessed by a
visiting moderator.
SECTION 1:
GENERAL INSTRUCTIONS
PAGE 6
SECTION 2:
SUBMISSION OF MARKS AND SAMPLES
PAGE 12
SECTION 3:
NOTES FOR INDIVIDUAL SUBJECTS
SECTION 4:
- GCSE
PAGE 18
- AS/ADVANCED LEVEL
PAGE 22
- FUNCTIONAL SKILLS
PAGE 23
- LEVEL 1 AND LEVEL 2 CERTIFICATES IN LATIN
PAGE 23
- ENTRY LEVEL
PAGE 23
GUIDANCE FOR CONSORTIUM ARRANGEMENTS
PAGE 24
Please note that all internal assessment marks will be collected via an online system on the
secure website. The key elements of the system are:



subject teachers/dept heads require secure website log-ins (secondary accounts)
marks uploaded via a webpage, pre-populated with candidate names/numbers
sample candidates identified automatically by the system (except for consortiums)
1
Internally–assessed work covered by this booklet
GCSE Specifications
CONTROLLED ASSESSMENT
Additional Applied Science
Additional Science
Applied Business
Applied Business
Biology
Business Studies
Chemistry
Computer Science
Drama
Electronics
English (not available in Wales)
English Language (not available in
Wales)
English Language (not available in
England or NI)
English Literature
Film Studies
French
Geography Spec A
Geography Spec B
Geology
German
Health & Social Care
Health & Social Care
History Route A & B
Home Economics: Child Development
Home Economics: Child Development
Home Economics: Food & Nutrition
Home Economics: Textiles
Hospitality & Catering
Hospitality & Catering
Humanities
Information & Communication
Technology
Information & Communication
Technology
Leisure & Tourism
Leisure & Tourism
Media Studies
Music
Performing Arts
Performing Arts
Unit 2: Science Skills at Work
Unit 4: Investigation
Unit 1: The Business and its Environment
Unit 3: People In Business
Unit 4: Investigation
Business Investigation
Unit 4: Investigation
Unit 3
Unit 1: Devised Practical Performance
Unit 3: System Design & Realisation
Unit 3 English in the world of the imagination
Unit 3 Literary reading and creative writing
4792/01
4474/01
4701/01
4703/01
4484/01
4080/02
4494/01
4343/01
4151/01
4163/01
4193/01
4173/01
Unit 3 Reading and Writing
4943/01
Unit 3 Poetry and Drama (literary heritage)
Internal Assessment – Exploring and Creating
Unit 2: Speaking
Unit 3: Geographical Enquiry
Unit 3: Geographical Enquiry
Directed Investigation – Option 1
Directed Investigation – Option 2
Unit 2: Speaking
Unit 1: Health, Social Care and Children’s Services
Unit 4: Promoting Health and Well-being
Unit 4: An Investigation Into An Issue Of Historical Debate Or
Controversy
Unit 2: Child Study
Unit 3: Child Focused Task
Unit 2: Food and Nutrition Practical Tasks
Unit 2: Textiles & Fashion Practical Tasks
Unit 1: Catering Skills
Unit 3: Hospitality Skills
Unit 4: Contemporary Themes & Issues
Unit 2: Solving Problems with ICT
4203/01
0155/03
4222/01
4233/01
4243/01
4250/02
Unit 4: Developing Multimedia ICT Solutions
4334/01
Unit 1: Leisure & Tourism Provision in a Chosen Area
Unit 3: Leisure & Tourism Organisations
Unit 2: Creating for the Media: Investigating and Producing
Unit 2: Composing Music
Unit 1: Exploring Performing Arts & The Performing Arts Industry
Unit 3: Developing Knowledge & Understanding of Performing
Arts & The Performing Arts Industry
4761/01
4763/01
4392/01
4412/01
4771/01
4773/01
2
4262/01
4721/01
4724/01
4286/01
4292/01
4293/01
4302/01
4312/01
4731/01
4741/01
4324/01
4332/01
GCSE Specifications (continued)
CONTROLLED ASSESSMENT
Personal & Social Education (short
course)
Physics
Preparation for Working Life (short
course)
Science A
Science B
Spanish
Welsh
Welsh
Welsh Literature
Welsh Literature
Welsh Second Language
Welsh Second Language
Welsh Second Language Applied
Welsh Second Language Applied
Unit 2: Board Prescribed Study
4932/01
Unit 4: Investigation
Unit 2: Work Experience and Enterprise
4504/01
4922/01
Unit 4: Research Skills, Hypothesis Testing and Safety
Unit 3: Developing Skills in Science
Unit 2: Speaking
Unit 2: Oral Tasks
Unit 3: Reading and Writing Tasks
Unit 2: Oral Examination
Unit 3: Writing Tasks
Unit 2: Oral & Writing
Unit 3: Oral & Reading
Unit 2: Oral, Writing and Reading
Unit 3: Reading and Writing, Oral and Writing
4464/01
4783/01
4522/01
4532/W1
4533/W1
4542/W1
4543/W1
4552/01
4553/01
4562/01
4563/01
Functional Skills (Controlled Assessments)
English
English
English
English
English
English
English
English
English
ICT
ICT
ICT
Mathematics
Mathematics
Mathematics
Entry 1 Reading
Entry 2 Reading
Entry 3 Reading
Entry 1 Writing
Entry 2 Writing
Entry 3 Writing
Entry 1 Speaking, Listening and Communication
Entry 2 Speaking, Listening and Communication
Entry 3 Speaking, Listening and Communication
Entry 1 Controlled Assessments
Entry 2 Controlled Assessments
Entry 3 Controlled Assessments
Entry 1 Controlled Assessments
Entry 2 Controlled Assessments
Entry 3 Controlled Assessments
0871/E1
0871/E2
0871/E3
0872/E1
0872/E2
0872/E3
0873/E1
0873/E2
0873/E3
0850/E1
0850/E2
0850/E3
0860/E1
0860/E2
0860/E3
Level 1 and Level 2 Certificates in Latin
Roman Civilisation Study: Level 1
Roman Civilisation Study: Level 2
Latin Literature Study 1: Level 1
Latin Literature Study 2: Level 1
Latin Literature Study 1: Level 2
Latin Literature Study 2: Level 2
Controlled Assessments
Controlled Assessments
Controlled Assessments
Controlled Assessments
Controlled Assessments
Controlled Assessments
9513/01
9523/01
9533/01
9534/01
9543/01
9544/01
Coursework
Coursework
Coursework
Coursework
0700/02
0730/10
0736/02
0740/02
Entry Level
English
Religious Studies
Mathematics
Science (Single Award)
3
General Certificate of Education
AS – Subject and Option Codes
Applied Business
ABUS2
1602/01
Applied Business
ABUS3
1603/01
Applied Business
ABUS4
1604/01
Applied ICT
AICT2
1642/01
Applied ICT
AICT4
1644/01
Applied Science
ASC2
1662/01
Applied Science
ASC3
1663/01
Computing
CG2
1102/01
Drama
DA1
1121/01
Electronics
ET3
1143/01
English Language
LG2
1152/01
English Language and Literature
LL2
1162/01
English Literature
LT2
1172/01
Film Studies
FM1
1181/01
Geology
GL2a
1212/01
Geology
GL2b
1212/02
ICT
IT2
1242/01
Health & Social Care
HSC2
1622/01
Health & Social Care
HSC3
1623/01
Health & Social Care
HSC4
1624/01
Media Studies
MS2
1292/01
Music Composition
MU2
1302/01
Physical Education
PE1
1311/01
Travel & Tourism
T&T2
1682/01
Travel & Tourism
T&T4
1684/01
Welsh: First Language
CY2
1372/W1
Welsh: Second Language
CA2
1382/01
World Development
WD2
1392/01
N.B. Separate instructions are issued for Biology BY3 (1073/01), Chemistry CH3a
(1093/01) and Physics PH3 (1323/01) as these are marked externally. Separate
instructions for Art and Design should be obtained from WJEC.
4
General Certificate of Education
A2 – Subject and Option Codes
Applied Business
ABUS6
1606/01
Applied Business
ABUS7
1607/01
Applied Business
ABUS8
1608/01
Applied ICT
AICT6
1646/01
Applied ICT
AICT7
1647/01
Applied ICT
AICT8
1648/01
Applied Science
ASC5-9
1665-9/01
Computing
CG4
1104/01
Electronics
ET6
1146/01
English Language
LG3
1153/01
English Language and Literature
LL3
1163/01
English Literature
LT3
1173/01
Film Studies
FM3
1183/01
Geology
GL6
1216/01
Health & Social Care
HSC9-12
1629-32/01
History
HY3
1233/01-09
ICT
IT4
1244/01
Media Studies
MS3
1293/01
Physical Education
PE3
1313/01
Travel & Tourism
TT6
1686/01
Travel & Tourism
TT8
1688/01
World Development
WD4
1394/01
N.B Separate instructions are issued for Biology BY6 (1076/01), Chemistry CH6a
(1096/01), Physics PH6 (1326/01), Applied Science Unit ASC4 (1664/01), and Music
MU5a/MU5b (1305/01-02) as these are marked externally. Separate instructions for Art
and Design should be obtained from WJEC.
5
SECTION 1 - GENERAL INSTRUCTIONS
The key elements of the online system used for the submission of internally assessed marks
are:



subject teachers/dept heads require secure website log-ins (secondary
accounts)
marks uploaded via a webpage, pre-populated with candidate names/numbers
sample candidates identified automatically by the system
Detailed guidance on these procedures is provided in section 2.
1.1
PRESENTATION OF FOLDERS
Specific instructions for the presentation of work may be given in the guidelines for
individual subjects. Unless otherwise stated, the following points should be noted:
1.2
(i)
Each candidate's work should be submitted in an A4 folder/ file, which itself is
clearly marked with specification title, centre name and number, candidate
name and examination number.
(ii)
Ring binders (bulky to post) and plastic wallets (difficult to gain access to work)
should not be used.
(iii)
Where work consists of a number of assignments these should be placed in the
folder in the same order as on the cover sheet.
(iv)
The use of word processors in the production of the work is permitted, unless
restrictions are imposed by specification requirements.
STANDARDISING MARKING WITHIN CENTRES
Centres should use reference and archive materials (such as exemplar material
provided by WJEC or, where available, work in the centre from the previous year) to
help set the standard of marking within the centre.
Prior to marking, it is useful to undertake a trial marking exercise. Teachers mark the
same relatively small sample of work to allow for the comparison of marking standards.
The exercise can take place at appropriate stages during the course and has three
beneficial effects: it helps to bring about greater comparability in the marking standards;
it may identify at an early stage any teachers whose standards are out of line with that of
their colleagues; it alleviates a heavy marking load at the end of the course.
Where the work for a component has been marked by more than one teacher in a
centre, standardisation of marking should normally be carried out according to one of the
following procedures:
Either, a sample of work which has been marked by each teacher is re-marked by
the teacher who is in charge of internal standardisation,
Or, all the teachers responsible for marking a component exchange some marked
work (preferably at a meeting led by the teacher in charge of internal standardisation)
and compare their marking standards.
6
Where standards are found to be inconsistent, the discrepant teacher(s) should
make adjustments to their marks or re-consider the marks of all candidates for whom
they were responsible. The new marks should be checked by the teacher in charge
of internal standardisation.
If centres encounter any difficulties either in the application of mark schemes or in
the process of internal standardisation, advice should be sought from WJEC.
1.3
QUALITY OF WRITTEN COMMUNICATION
In most subjects the marking of 'Quality of Written Communication' is incorporated
within the overall assessment of components.
It is vitally important that instructions are adhered to and mark sheets are completed
correctly so that candidates' marks are awarded out of the correct total for all
subjects/components.
1.4
ANNOTATION OF WORK
The following general principles for the annotation of work should be related to any
subject-specific requirements.
(a)
(b)
(c)
One of the following three approaches should be adopted:
(i)
summative comments either on the work, usually at the end, or on a
'cover sheet';
(ii)
key pieces of evidence flagged throughout the work by annotation
either in the margin or in the text;
(iii)
a combination of (i) and (ii).
Indications as to how marks have been awarded should:
(i)
be clear and unambiguous;
(ii)
be appropriate to the nature and form of the work;
(iii)
facilitate the standardisation of marking within a centre;
(iv)
enable the moderator to check easily the application of the
assessment criteria to the marking.
Annotation, where deemed appropriate, should:
(i)
indicate where the assessment criteria have been met, e.g. by writing
key phrases from the criteria (such as ‘awareness of values’, ‘selects
information’, ‘uses a variety of techniques’) at the appropriate point in
the work;
(ii)
indicate any planning and processing not undertaken individually and
provide details of any assistance or prompting given to the candidate.
7
1.5
MODERATION AND FEEDBACK
The moderator will re-assess the sample work using the published marking criteria in
the specification. The moderator marks are compared with the centre marks for the
sample work. If any of the differences between the moderator marks and the centre
marks exceeds a specified tolerance, adjustments are normally applied to the
centre’s marks.
If further evidence of the centre’s marking is required, the moderator may request
some or all of the remaining work. If there is a significant disagreement between the
centre’s rank order and the moderator’s rank order, the moderator’s marks may be
implemented for all candidates at the centre.
The final, moderated marks are sent to centres with the results (expressed as either
raw marks or UMS marks).
Moderators’ reports will provide feedback on:
(i)
the efficiency of the centre’s administration;
(ii)
the appropriateness of the tasks (where set by the centre rather than the
awarding body) and the coverage of the assessment objectives;
(iii)
the accuracy of the centre’s assessments against the criteria and in relation
to the agreed standard for the component;
(iv)
whether the centre’s marks have been adjusted.
Comments on the accuracy of a centre’s assessments may be made even if no
adjustment is applied. For example, if the difference between the moderator marks
and the centre marks is only just within the specified tolerance, the moderator will
normally provide advice on the standard of marking.
Moderators’ reports will be available for inspection by centres on the same electronic
page used for submitting the internally assessed marks. They will become available
from the publication of results date.
1.6
RETURN OF WORK TO CENTRES
Moderators will return work direct to centres as soon as possible after moderation.
WJEC will handle with care material submitted for moderation, but cannot accept
responsibility for loss or damage. Samples may be retained by WJEC for use as
exemplar or archive material (centres should receive notification if this is the case).
Centres are required to retain candidates' marked work under secure conditions, so
far as is practicable, until all possibility of queries on results has been exhausted.
Where retention is a problem, because of the nature of the work, some form of
evidence (e.g. photographic, audio-taped or video-taped) must be available. Centres
are requested to keep a record of the examination numbers and names of those
candidates whose work is included in the sample sent to or seen by moderators.
This information may be required if there are enquiries upon the results at a later
date.
N.B. Candidates should be advised not to include any items of real or
sentimental value e.g. photographs, certificates etc.
8
1.7
RE-SITTING UNITS IN GCSE SPECIFICATIONS
New JCQ Rules for GCSE Specifications available in England from June 2014 –
terminal requirements, re-sits and cashing in: Notes for teachers and examination
officers (http://www.wjec.co.uk/uploads/publications/10240.pdf)
This document provides a comprehensive guide to the application of the rules for GCSE
specifications (available in England) from June 2014, terminal requirements, re-sits, and
cashing-in.
1.8
“CARRY-FORWARD” OF UNIT MARKS FOR LINEAR GCSE SUBJECTS (not
available to centres in Wales)
For centres in England where students must be entered for 100% of the assessment
then all units must be entered. For any controlled assessment units that candidates wish
to re-use (“carry-forward”) towards a new overall qualification please indicate this by
inputting C on the internal assessment mark input system. Do not under any
circumstances enter the mark to be carried forward.
1.9
“CARRY-FORWARD” OF MARKS FOR UNITISED GCSE SUBJECTS (not available
to centres in England )
Provided the rules for re-sitting units are adhered to (terminal requirements etc.) as
outlined in the Unit Directory (http://www.wjec.co.uk/uploads/publications/10436.pdf)
then centres do not need to enter candidates for any controlled assessment units that
candidates wish to re-use (“carry-forward”) towards a new overall qualification.
1.10
CARRY-FORWARD OF MARKS FOR SUBJECTS FOR WHICH UNIFORM MARKS
ARE NOT REPORTED (available to all centres)
Uniform marks are not reported for the following subjects:
GCSE Art & Design – paper 01
GCSE Art & Design: Applied – paper 01
GCSE Art & Design: Fine Art – paper 01
GCSE Art & Design: Critical and Contextual Studies – paper 01
GCSE Art & Design: Textile Design – paper 01
GCSE Art & Design: Graphic Communication – paper 01
GCSE Art & Design: Three Dimensional Design – paper 01
GCSE Art & Design: Photography, Lens and Light-Based Media – paper 01
GCSE Business Studies – paper 02
GCSE Film Studies – paper 03
GCSE Geology – paper 02
Level 1/ Level 2 Certificate in English Language – paper 03
For candidates wishing to carry-forward marks for these listed subjects and papers
please indicate this by inputting C on the internal assessment mark input system. Do not
under any circumstances enter the mark to be carried forward.
Carry-forward of internally assessed marks is normally available within the life of a
specification. Unchanged work should not be resubmitted for assessment.
9
1.11
AUTHENTICATION
Paragraph 5.14 of the May 2011 Code of Practice states that:
“The awarding organisation must require centres to obtain from each candidate a signed
declaration that authenticates the work they produce for internal assessment as their
own. A mark of zero or absent must be recorded if a candidate cannot provide
confirmation of the authenticity of the work produced for internal assessment."
Candidates must be made aware that they are responsible for ensuring that the work
submitted for assessment is their own. The JCQ documents Information for Candidates
– Controlled Assessments 2013 – 2014 and Information for Candidates – Coursework
2013 – 2014, available on the JCQ website (www.jcq.org.uk), provide instructions and
guidance.
For all WJEC subjects with a written internal assessment component, an authentication
statement is included as part of the mark/cover sheet for individual candidates’ folders.
These are available for downloading from the relevant subject page on the WJEC
website - www.wjec.co.uk. On the WJEC home page, under the heading “Find
Qualifications and Resources,” click on the relevant subject and select the level of
examination, and click “search”. In most cases, there is a quick link to the marksheets on
the subject page. Open the document and save/print as required.
All candidates (not merely those included in the moderation sample) are required to sign
the authentication statement that all internally-assessed work (with any exceptions
stated) is their own work, countersigned by teachers that to the best of their knowledge
this is the case.
1.12
MALPRACTICE
Where any malpractice is discovered prior to the signing of the authentication
statement, this need not be reported to WJEC, but should be dealt with in
accordance with the centre’s internal procedures. Centres are required to have a
policy in place to deal with appeals by candidates against internal assessment
decisions; the JCQ website contains guidance on recommended procedures for this Arrangements for Internal appeals about Internal Decisions and Enquiries About
Results (2006).
In cases where, following the signing of the authentication statement, a centre
confirms unfair practice on the part of candidates, the formal procedures for dealing
with malpractice in internally-assessed work must be followed, and a full report made
to WJEC. These procedures (and the penalties for offences) are included in the JCQ
document Suspected Malpractice in Examinations and Assessments 2013 – 2014
available on the JCQ website.
There are a number of clues that point to the possibility of plagiarism, and teachers
should remain alert to these. Further guidance on the detection of plagiarism may be
found in the JCQ document Plagiarism in Examinations available on the JCQ
website.
1.13
UNSATISFACTORY PRACTICE BY CENTRES
Further guidance will be provided to the Head of Centre where individual teachers or
centres fail to meet WJEC requirements for internally-assessed work. Where
significant problems are identified, WJEC may require approval of subsequent
tasks/mark schemes and monitoring of the centre's arrangements for marking and
standardisation.
The following guidelines will be used as a means of determining whether there are
matters which need to be taken up with centres.
10
(a)
Are tasks set within the requirements of the specification?
(b)
Are the marking schemes/assessment criteria devised by centres clear,
unambiguous and capable of consistent application? Have they been applied
appropriately?
(c)
Have WJEC's administrative and procedural instructions been followed?
(d)
Has the internally-assessed work been properly annotated?
(e)
Has the internally-assessed work been properly authenticated, especially in
those cases where some activities may have taken place outside school?
(f)
If details are given of any assistance given to particular candidates which is
beyond that given to the group as a whole; is the nature of such assistance
within the parameters laid down by the specification?
(g)
Is standardisation within the centre effective and within WJEC requirements?
11
SECTION 2: SUBMISSION OF MARKS AND IDENTIFICATION
OF SAMPLES
The key elements of the online system are:



subject teachers/dept. heads require secure website log-ins (secondary
accounts)
marks uploaded via a webpage, pre-populated with candidate names/numbers
sample candidates identified automatically by the system
NB: A manual moderation sample mark sheet will be required for GCE History, GCSE PE
(Full and Short).
2.1
ALLOCATING SUBJECTS TO SECURE WEBSITE SECONDARY ACCOUNT
HOLDERS
For the internal assessment mark input system, primary account holders (usually the
exams officer) can now allocate specific subjects to those secondary account holders
(e.g. heads of department) who will be entering internal assessment marks and
processing samples. To do this, primary account holders should log onto the secure
website, click the “Account Admin” button and amend settings using the drop down
menus shown.
2.2
INPUT SCREENS
The mark input screens will be available to the designated account holders from 10
March (GCSE, Level 1/ Level 2 Certificates in Latin), 17 March (Entry Level) and 7
April (GCE, Functional Skills) once the entries have been received and processed by
WJEC.
2.3
ENTERING AND SUBMITTING INTERNAL ASSESSMENT MARKS
Once entries have been submitted and processed by WJEC, subject teachers will need
to log on to the WJEC secure website and click the ‘Internal assessment mark input’
button. A web page will be available for each internal assessment unit/component for
which the centre has entries, and this will be pre-populated with candidate names and
numbers. Subject teachers will need to insert the marks for all candidates in the spaces
provided.
For certain GCSE subjects, teachers will also need to input details (i.e. initials) of each
candidate’s teaching group.
Once all candidates’ marks have been input teachers should submit the marks. Once
marks have been submitted teachers will be able to identify the candidates whose work
has been automatically selected for moderation.
Once marks have been submitted they cannot be changed online (see 2.10).
2.4
SUBMITTING INTERNAL ASSESSMENT MARKS (VIA EDI)
Centres may submit internal assessment marks via EDI (electronic data interchange)
Further information about EDI entries is available via the EDI helpline on 029 20
265169.
12
Where internal assessment marks are submitted by EDI time must be allowed for the
EDI files to be processed (up to 72 hours). Once files have been processed the web
page will be pre-populated with the marks which have been submitted.
Teachers will then need to log on to the WJEC secure website and click the ‘internal
assessment mark input’ button in order to input details (i.e. initials) of each candidate’s
teaching group (for certain GCSE subjects) and to submit the marks. Once marks have
been submitted teachers will be able to identify the candidates whose work has been
automatically selected for moderation.
2.5
IDENTIFICATION OF THE SAMPLE CANDIDATES
The system will automatically identify the sample candidates whose work is to be
despatched to the moderator. This sample selection will be based upon the published
formula below (see 2.12).
For most subjects the automatic sample will be based on the overall rank order
for the total entry.
Work completed with the aid of a scribe must also be sent to the moderator in addition
to the sample requested. A cover sheet signed by the scribe and countersigned by the
head of centre or the examinations officer must also be attached to any such work.
WJEC may request further samples of work to be sent to the moderators if this is
considered necessary. WJEC also reserves the right to call in all work for re-marking
where moderation identifies significant problems in the initial marking.
NB: For a limited number of subjects (below) the online facility will be used only to
upload marks and will not identify the sample:
GCE: Drama DA1, Physical Education PE3. For DA1, moderators must view all
candidates’ work on DVD.
GCSE: English Language Unit 4a, English Unit 4, Music Unit 1, PE (Full) Unit 2,
PE (Short) Unit 2, Performing Arts Unit 4.
Functional Skills Levels 1 and 2 Speaking, Listening & Communication and
Functional Skills Entry Level English Speaking, Listening & Communication.
2.6
AMENDMENTS TO THE CHOSEN SAMPLE
The system will not allow subject teachers to “remove” candidates from the chosen
sample. However, the system will allow centres to add “additional” candidates.
If the sample contains a candidate whose work is incomplete then subject teachers
should indicate on the system the nearest candidate (either higher or lower) with
complete work. The incomplete work should not be sent to the moderator.
An explanatory note to the moderator must accompany the folders in such cases
where the sample sent by the centre differs from the sample chosen by the system.
2.7
MARK SHEETS
Individual candidate mark sheets (cover sheets), which should accompany each
candidate’s folder/project submitted for moderation, normally include a candidate
declaration of authentication. Cover sheets must be downloaded from the relevant
subject page on WJEC website - www.wjec.co.uk .
13
2.8
DESPATCH OF WORK
The name and address of the moderator will be shown on screen from approximately 10
March (GCSE English, Geography, Humanities, Drama), 17 March (Entry Level),
7 April (GCE & Functional Skills), and 16 April (all remaining GCSE subjects and Level
1/ Level 2 Certificates in Latin). The moderator details can be printed onto blank labels
which were issued to centres (together with the large plastic sacks) on the February
despatch. The internally-assessed work and cover sheets for the sample candidates
should then be despatched to the moderator.
NB: For GCE History, the HY3A and HY3B mark sheets must be completed and
sent to the moderator at the same time as the sample work (see circular 64 issued
in January 2014).
2.9
LATE ENTRY CANDIDATES
Teachers can input marks for late entry candidates on the web page, provided the
candidate entry has already been submitted to and processed by WJEC.
If teachers wish to input a mark for any candidate who is not listed on the web page, the
exams officer should be asked to submit the required entry as soon as possible.
Once this information has been sent to WJEC, by the exams officer, teachers should
allow 72 hours before trying to input the mark.
2.10
AMENDING MARKS AFTER SUBMISSION
Once marks have been submitted via the web page they cannot be amended. If
teachers notice that an incorrect mark has been submitted the Head of Department must
send a written request for the mark to be amended, clearly outlining the reason for the
error. This request can be made by letter, fax or email to the relevant contact below.
AMENDING MARKS AFTER ISSUING OF RESULTS
If a teacher notices that an incorrect mark has been submitted after the issuing of
results, the Head of Centre must send a written request to the contact below for the
mark to be amended, clearly outlining the circumstances. The written request will be
referred to the subject officer, who may request further evidence of the authenticity of
the work e.g. a completed, signed, dated internal mark sheet and a copy of the work.
After consideration of the evidence, the mark may be altered or the request may be
refused. All requests to alter centre submitted marks for internally assessed units
must be received by 20 September
GCSE
Sandra Hutchings
GCSE
245 Western Avenue
Cardiff
CF5 2YX
Fax: 029 20575994
sandra.hutchings@wjec.co.uk
GCE
Amada O’Byrne
A Level
245 Western Avenue
Cardiff
CF5 2YX
Fax: 029 20265025
amada.obyrne@wjec.co.uk
14
Functional Skills/Entry
Level/Latin
Pathways Qualifications
245 Western Avenue
Cardiff
CF5 2YX
Fax: 029 20265444
pathways@wjec.co.uk
2.11
DATES
GCSE - Submission of work samples to moderator for controlled assessments: 5 May –
for all subjects except Drama, English, English Language, English Literature, Geography
and Humanities which should be submitted by 28 March.
GCE – Submission of work samples to moderator: 15 May – except History HY3 which
should be submitted by 2 May.
Functional Skills – Submission of work samples to moderator for controlled
assessments: 24 May.
Entry Level – Submission of work samples to moderator for coursework: 4 May
Level 1/ Level 2 Certificates in Latin – Submission of work samples to moderator for
controlled assessments: 5 May.
Centres are reminded that the date set internally for completion of work by
candidates, though flexible from WJEC’s perspective, must precede the published
submission date for moderation by a sufficient margin to facilitate authentication,
accurate marking, internal moderation and submission of marks online.
NB: For GCE History, as centres have been requested to send work to the
moderator by 2 May, teachers are requested to upload their marks by
Thursday, 1 May at the latest (see circular 64 issued in January 2014).
15
2.12
CONSORTIUM ARRANGEMENTS
(only required if two or more member centres will be entering candidates for work that is
centre-assessed)
Centres should follow the instructions outlined in section 4.
The consortium coordinator is responsible for ensuring that internal standardisation of
teacher marking is carried out for all the centres within the consortium i.e. all candidates
in the consortium are treated as a single group for internal assessment purposes &
sample selection.
The coordinator should ensure that the marks are forwarded to each candidate’s
entering centre for upload to the WJEC’s online system.
The electronic online system will not be able to treat all candidates in the consortium as
a single group. Therefore, all consortium entering centres will need to insert their
candidates internally assessed marks and then click the “consortium” button located at
the top of the electronic input mark sheet before clicking the submit button. This will
ensure that marks are submitted to WJEC but prevent the sampling formula from being
automatically applied.
The coordinator should manually select the sample candidates in rank order by applying
the following formula, subject to the additional considerations listed below.
Marks for the sample must be recorded in rank order (beginning with the highest) on the
Consortium Sample Marksheet.
Total number
of candidates
Work to be submitted
(Numbers relate to rank order)
1 – 10
All
11 - 19
1 and every second (1, 3, 5, 7 etc.) plus the lowest scoring folder and
additional folders as necessary (reflecting the spread of marks) to make a
total sample of 10
20 - 45
1st and every fifth (1, 6, 11, 16 etc.) plus the lowest scoring
folder and additional folders as necessary (reflecting a spread of
marks) to make a total sample of 10
46 - 99
1st and every eleventh (1, 12, 23, 34 etc.) plus the lowest scoring folder and
additional folders as necessary (reflecting a spread of marks) to make a total
sample of 10
100 - 199
1 and every fourteenth (1, 15, 29, 43 etc.) plus the lowest scoring folder
and additional folders as necessary (reflecting a spread of marks) to make a
total sample of 15
200 – 299
1st and every fifteenth (1, 16, 31, 46 etc.) plus the lowest scoring
folder and additional folders as necessary (reflecting spread of
marks) to make a total sample of 25
Over 300
1st and every twentieth (1, 21, 41, 61 etc.) plus the lowest
scoring folder and additional folders as necessary (reflecting
spread of marks) to make a total sample of 25
st
st
Clearly indicate on the Consortium Sample Marksheet (where applicable) the total
number of candidates entered.
N.B.
In addition, the following points should be considered in selecting the sample:
(i)
Each teaching group should be represented.
(ii)
The sample should include at least one candidate from each of the
centres involved in the consortium arrangement.
16
(iii)
Where there are several candidates on a particular mark these will count
towards the total number in calculating the rank order, but normally only
one candidate's work on a particular mark will be submitted.
(iv)
Work submitted should where possible meet the full requirements of the
specification; i.e. incomplete work should not be included, but be
replaced by that of the nearest candidate (either higher or lower) with
complete work.
(v)
Where appropriate, work in both English and Welsh should be submitted
from bilingual centres.
WJEC may request further samples of work to be sent to the moderators if this is
considered necessary. WJEC also reserves the right to call in all work for remarking where moderation identifies significant problems in the initial marking.
Once the sample has been selected, the marks for all candidates who comprise the
sample should be inserted on the “Consortium Sample Mark Sheet” provided by
WJEC.
Individual candidate cover mark sheets together with the consortium sample mark
sheet and actual work must be despatched to the allocated moderator by the
published submission date.
Compliance to these arrangements will ensure that any mark adjustments arising
from moderation will be applied consistently across the schools in the consortium.
NB - These sampling arrangements for consortiums assume that all candidates
entered at each centre within the consortium are receiving tuition at the same
teaching centre. Occasionally, however, a centre may be involved in more complex
arrangements whereby different groups of candidates for the same specification are
attending separate teaching centres. In these circumstances, the appropriate subject
officer at WJEC should be contacted to discuss how precise details of the candidates
attending each centre should be submitted as part of consortium arrangements.
17
SECTION 3: NOTES FOR INDIVIDUAL SUBJECTS
GCSE
For details of requirements for the content and presentation of work, please refer to subject
specifications. If a subject is not mentioned below, it can be assumed that the general
instructions apply.
ADDITIONAL SCIENCE
For each candidate selected in the moderation sample one single investigation needs to be
submitted.
The following should be included with the sample, to arrive with the moderator by 5 May:
(i)
Cover sheet with each candidate’s work.
(ii)
Candidate record card with each candidate’s work.
ADDITIONAL APPLIED SCIENCE
Coversheets with each candidate’s work clearly showing authentication should be submitted
with the controlled assessment sample, to arrive with the moderator by 5 May.
BIOLOGY
For each candidate selected in the moderation sample one single investigation needs to be
submitted.
The following should be included with the sample, to arrive with the moderator by 5 May:
(i)
Cover sheet with each candidate’s work.
(ii)
Candidate record card with each candidate’s work.
BUSINESS STUDIES
The following should be submitted with the controlled task sample, to arrive with the moderator
by 5 May:
(i)
(ii)
(iii)
a copy of the assignment tasks;
the cover sheet BS2 which accompanies each candidate's work;
the BS3 sheet – guidance to individual candidates.
CHEMISTRY
For each candidate selected in the moderation sample one single investigation needs to be
submitted.
The following should be included with the sample, to arrive with the moderator by 5 May:
(i)
Cover sheet with each candidate’s work.
(ii)
Candidate record card with each candidate’s work.
DRAMA (UNIT 1)
A DVD (including track list or index) showing the practical work of all candidates should be
submitted to the moderator. The reports of a sample of candidates should be sent along with
the individual marksheets. These materials should be sent to the moderator by 28 March.
18
ENGLISH/ENGLISH LANGUAGE/ENGLISH LITERATURE
Submitting Marks
Controlled assessment marks must be entered on the secure website so that folders can be
despatched to the moderator by 28 March. The mark input screens will be available to the
designated account holders from 10 March.
As soon as all the marks have been entered and submitted, the system will automatically
identify the sample candidates whose work is to be despatched to the moderator.
For candidates in PRUs, Special Schools and F.E. centres only, controlled assessment
marks must be entered on the secure website so that folders can be despatched to the
moderator by 5 May.
Speaking and Listening marks must be entered on the secure website by 5 May. The mark
input screens will be available to the designated account holders from 10 March.
Selection of Sample
The system will select a sample based on the normal WJEC rank order formula and
ensuring coverage of work from all teachers.
For this reason it is important that centres ensure that, where teachers teach more
than one group, the identical teacher initial is used for all the groups taught.
The sample will normally comprise a minimum of 3 folders per teacher per subject. This
selection may only be altered in the following circumstances:
Incomplete folders should not be sent to the moderator. In this case, a folder on the same or
adjacent mark should be selected and sent instead.
N.B. Where the selection is altered for any reason it is essential that an explanatory
note is sent to the moderator.
Sending Work to the Moderator
Candidates’ work should be presented in separate folders for English/English
Language/English Literature and cover sheets placed in front of the corresponding Unit of
work. These controlled assessment forms can be downloaded from our English web pages
(under ‘Show all documents’).
For students who are entered for English Language and English Literature, the system will
select one sample for English Language and one sample for English Literature. Please note
that these may not be the same students. It is advisable therefore to keep work for English
Literature and English Language in separate folders.
FILM STUDIES
The following should be submitted with the internal assessment sample, to arrive with the
moderator by 5 May:
(i)
(ii)
Candidate coversheet FL/1 which accompanies each candidate’s work;
Film exploration coversheet FL/2.
19
FRENCH, GERMAN AND SPANISH
For the controlled assessment (Speaking) the following should be included, to arrive with the
moderator by 5 May:
(i)
(ii)
A CD containing one speaking task from each candidate in the sample. Centres must
ensure that the sample contains examples of both the Structured Conversation and the
Presentation;
The Structured Conversation or Presentation pro forma (downloaded from website).
GEOGRAPHY SPECIFICATION A
The following should be submitted with the controlled assessment sample, to arrive with the
moderator by 28 March:
(i)
(ii)
Coversheets with each candidate’s work clearly showing authentication;
One copy of the generic guidance resource sheets supplied to each candidate at the
beginning of the research phase for each of the two tasks.
GEOGRAPHY SPECIFICATION B
The following should be submitted with the controlled assessment sample, to arrive with the
moderator by 28 March:
(i)
(ii)
Coversheets with each candidate’s work clearly showing authentication;
One copy of the generic guidance resource sheets supplied to each candidate at the
beginning of the research phase for the fieldwork enquiry.
HISTORY
The following should be submitted with the controlled assessment sample, to arrive with the
moderator by 5 May:
(i)
Coversheets (H1 and H2) with each candidate’s work.
HOME ECONOMICS: CHILD DEVELOPMENT; FOOD AND NUTRITION; TEXTILES
Samples of work must be accompanied by the coversheets and sent to the moderator by 5 May.
In the case of Textiles, the samples must be despatched to: Gemma Edwards, GCSE (TX),
245 Western Avenue, Cardiff, CF5 2YX.
Additional information may be obtained from the booklet "Instructions for the Administration and
Conduct of Examinations in Home Economics/Hospitality & Catering 2014" available on the
website.
HUMANITIES
The following should be submitted with the internal assessment sample, to arrive with the
moderator by 28 March:
(i)
(ii)
Coversheet with each candidate's work clearly showing authentication;
Assignment tasks and marking scheme.
PHYSICS
For each candidate selected in the moderation sample one single investigation needs to be
submitted.
The following should be included with the sample, to arrive with the moderator by 5 May:
(i)
Cover sheet with each candidate’s work.
(ii)
Candidate record card with each candidate’s work.
20
SCIENCE A
For each candidate selected in the moderation sample either all of Pack A or all of Pack B will
need to be submitted. For the purposes of moderation each of the three exercises needs to
have a cover sheet completed. A record card also needs to be completed for each candidate.
The sample should arrive with the moderator by 5 May.
SCIENCE B
Coversheets with each candidate’s work clearly showing authentication should be submitted
with the controlled assessment sample, to arrive with the moderator by 5 May.
WELSH UNIT 2 (ORAL – CONTROLLED ASSESSMENT) and WELSH LITERATURE
UNIT 2 (ORAL - EXAMINATION)
Samples to arrive with the moderator by 5 May.
The following should be included with the sample:
Welsh
(i)
Moderation sample mark sheets – CY/MB and CY/CG;
(ii)
Teacher’s notes: Tasg Mynegi Barn – Taflen Nodiadau; Tasg Cyflwyno Gwybodaeth
– Taflen Nodiadau.
Welsh Literature
(i)
Moderation sample mark sheets - LLÊN/2S and LLÊN/2U.
All mark sheets and sheets for teacher’s notes are available in the Welsh Oral Assessment
Handbook 2014 or on the relevant subject pages on WJEC website www.wjec.co.uk.
WELSH SECOND LANGUAGE (UNIT 2)
The following should be submitted with the controlled assessment sample, to arrive with the
moderator by 5 May:
(i)
(ii)
(iii)
A CD containing the Individual Presentation and the Situation Conversation from
each candidate in the sample;
Copy of the brief notes used (no more than 30 words for each of the oral tasks and
40 words for the written task);
Coversheet with each candidate’s work clearly showing authentication.
WELSH SECOND LANGUAGE APPLIED (UNIT 2 and UNIT 3)
The following should be submitted with the controlled assessment sample, to arrive with the
moderator by 5 May:
(i)
(ii)
(iii)
A CD containing the Individual Presentation (Unit 2)/ Situation Conversation (Unit 3)
from each candidate in the sample ;
Copy of the brief notes used (no more than 30 words for each of the oral tasks and
40 words for the written task);
Coversheet with each candidate’s work clearly showing authentication.
21
AS/ADVANCED LEVEL
For details of requirements for the content and presentation of work, please refer to subject
specifications. If a subject is not mentioned below, it can be assumed that these general
instructions apply.
DRAMA DA1
All candidates marks should be entered on the online system. A DVD (with track list or
index) showing the practical work of all candidates should be submitted to the moderator
along with the individual candidate marksheets. These materials should be sent to the
moderator by 15 May.
PHYSICAL EDUCATION PE3
Additional procedures apply to Physical Education Unit PE3 - please see circular 65 (January
2014) for details.
22
FUNCTIONAL SKILLS
Once all the marks have been submitted, the system will then identify the sample
candidates. Work for these candidates will need to be sent to the moderator.
The following should be sent to the moderator (whose details will appear at the top of the
screen) by 25 May:
FUNCTIONAL SKILLS ENTRY LEVEL ENGLISH (READING AND WRITING),
MATHEMATICS AND ICT


A sample of candidates’ work which has been internally assessed.
All candidates’ declarations.
ENGLISH (SPEAKING, LISTENING AND COMMUNICATION)
Entry 1, 2 and 3
The sample will be chosen manually by the centre, will cover the range of marks awarded,
and will be selected to cover the marking of all teachers involved. Recorded evidence for the
Speaking, Listening and Communication elements should contain representative evidence from up
to six candidates, two at the lower, two at the middle and two at the upper end of the ability range.
The task for recording at each level is clearly indicated on the Speaking, Listening and
Communication task booklet which is released for each series and can be found on the secure
website. Centres have the option of submitting witness statements instead of an audio recording.
Levels 1 and 2
Marks for Speaking, Listening and Communication must be entered online by 25 May.
Please note that you are not required to send Speaking, Listening and Communication
records to the moderator.
LEVEL 1 AND LEVEL 2 CERTIFICATES IN LATIN
Once all the marks have been submitted, the system will then identify the sample
candidates. The Controlled Assessments for these candidates will need to be sent to the
moderator by 5 May.
ENTRY LEVEL
Once all the marks have been submitted, the system will then identify the sample
candidates. The Coursework for these candidates will need to be sent to the moderator by 4
May.
23
SECTION 4: GUIDANCE FOR CONSORTIUM ARRANGEMENTS
Some centres may be involved in consortium arrangements for one or more specifications.
This usually arises where a group of centres establish joint teaching arrangements in a
subject, and the candidates attend a single centre for tuition. The candidates can therefore
be regarded as a single group for the purposes of internal assessment moderation.
In some consortium arrangements, the practice is for candidates to be entered for the
internally-assessed units by the teaching centre. Where this occurs, all administration will be
handled by the teaching centre and no special procedures are required.
In many consortium arrangements, however, the centre at which the candidates are enrolled
(“the home centre”) will make all the required entries. In this case, the additional procedures
outlined below must be followed so that the candidates can be treated as a single group for
the purposes of internal assessment moderation.
Centres involved in consortium arrangements must:
•
Appoint a coordinator to liaise with the awarding body on behalf of all centres in the
consortium
•
Complete Form JCQ/CCA & submit to WJEC as soon as possible in the academic
year.
•
Ensure that all candidates in the consortium are treated as a single group for internal
assessment purposes & sample selection
•
Arrange for all marks for all candidates to be submitted to WJEC
On receipt of form JCQ/CCA, WJEC will:
•
Ensure that the same moderator is appointed to all centres in the consortium & liaise
with the consortium coordinator concerning moderation arrangements
•
Advise moderators that a single moderation sample will be selected & sent for the
consortium as a whole
•
Ensure that any mark adjustments arising from moderation will be applied
consistently across the consortium.
NB/MLJ/W08 (E)(13)
8 March 2014
24