Candidate Style Answers
OCR GCSE ICT J461/J061
Unit B062 Practical Applications in ICT: Controlled Assessment Task
High Grade Candidate Response
This support material booklet is designed to accompany the OCR GCSE ICT specifications
for teaching from September 2010.
OCR GCSE ICT J461 / J061 Unit B062
Candidate Style Answers 2010
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Introduction
OCR has produced these candidate style answers to support teachers in interpreting the
assessment criteria for the new GCSE specifications and to bridge the gap between new
specification release and availability of exemplar candidate work.
This content has been produced by subject experts, with the input of Chairs of Examiners, to
illustrate how the sample assessment questions might be answered and provide some
commentary on what factors contribute to an overall grading. The candidate style answers are not
written in a way that is intended to replicate student work but to demonstrate what a “good” or
“excellent” response might include, supported by examiner commentary and conclusions.
As these responses have not been through full moderation and do not replicate student
work, they have not been graded and are instead, banded “middle” or “high” to give an
indication of the level of each response.
Please note that this resource is provided for advice and guidance only and does not in any way
constitute an indication of grade boundaries or endorsed answers.
The following files are included:
B062 Candidate Style Answer (PDF)
Litchfield ICT solution (PowerPoint)
Presentation (PowerPoint)
Litchfield ICT System (Excel)
Mail merge (Word)
Unit Recording Sheet (PDF)
OCR GCSE ICT J461 / J061 Unit B062
Candidate Style Answers 2010
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Research
I worked in a group of 3 to do research into the kinds of systems that other companies use to keep
records. We needed to find out how and what data they store on their customers and employees
and we also needed to find out how they store and calculate the business income, outgoings and
profit. We had about 8 hours of lesson time & homework time to do carry out our research &
analyse the results and to then produce a design for our final ICT system.
Our group discussed the best way to collect this information and we decided that we should each
take a different approach to avoid us all coming up with the same information, which would be a
waste of time. Between us, we knew a few people who had their own business who we thought we
could ask: my uncle runs a DVD rental shop in his local town centre; Pupil B’s mother & father own
a small corner shop / newsagents and he sometimes helps out at the weekends; and Pupil C’s
mother is the club secretary for the local swimming club club Pupil C swims with. None of these
are related to bands but we decided they would all store similar data and need to record income,
outgoings & profit so we decided to ask the people of these 3 businesses if we could interview
them about the systems they use.
Our group then planned the questions we would need to ask in our interviews to get the correct
information. These are the questions we thought of that we would need to ask:
1. What information do you need to store about your customers / members?
2. What information do you need to store about the products you sell / rent (e.g. DVDs,
newspapers, general produce) or the services you offer?
3. How do you store this data – on paper or on a computer?
4. If on a computer, what software do you use – e.g. a spreadsheet or database?
5. Does your system have any calculations / formulas to work out things like total income, profit,
etc?
6. Finally, would you be prepared to let us have a copy of your system to analyse?
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Each of us then adapted these questions to fit the business of the person we were going to
interview. I phoned my uncle up first & asked him if I could interview him & asked when would be a
convenient time; we did the interview on a Saturday morning, just before he opened the shop.
Below is a transcript of the answers to my interview:
1. What information do you need to store about your customers?
I need to know their full name, their date of birth (& I ask for proof of this when they become
members, as most DVDs have an age rating), their address and a contact phone number. When
they join, they are given an ID number as well.
2. Do you use email at all to contact your customers?
No, not yet. Most communication is done by letters and if someone didn’t have an email address it
would make the system more complicated.
3. What information do you need to store about the DVDs you rent?
Their title, the age rating and the genre, e.g. family, comedy, thriller.
4. How do you store this data – on paper or on a computer?
On a computer, in a database.
5. If on a computer, what software do you use – e.g. a spreadsheet or database?
I use a database for storing the data about the customers & the DVDs but I use a separate
spreadsheet to work out the total income & profit, etc per month. I also send letters to my
members from time to time using a word processor.
6. Are these different computer systems linked to each other? For example do you use the
data in your database to mail merge letters to your members?
Yes, I do use mail merge for my letters. My employees are very good on a computer & if I don’t
know how to do something, they set it all up for me, like a mail merge letter. I’m OK on a computer
for the basic tasks like using a database or spreadsheet but I can’t always remember how to do
more complicated things.
7. Does your system have any calculations / formulas to work out things like total income, profit,
etc?
Yes, the spreadsheet totals the income for a week and then totals the income for a month. It
records & totals any expenditures, like buying new DVDs, paying wages, etc. and it works out the
profit per month. I need to have accurate records of these for tax purposes.
8. Is there anything else that your system does that I haven’t asked about but you think I might
need to know?
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In the database, as well as storing information about members & DVDs we also record the actual
rentals – who has which DVD, when its due back, whether its been returned yet, etc.
9. Finally, would you be prepared to let us have a copy of your system to analyse?
I can let you have some copies but I can’t show you the data stored on our customers because of
the Data Protection Act. You can have a copy of the information we store on DVDs and I could let
you have a copy of the weekly spreadsheet to give you an idea of that.
10. Thank you very much.
As you can see from my interview, I asked a few extra questions as well, that seemed relevant. I
have included scanned copies of the data printouts I collected from my uncle’s DVD shop – the first
is a copy of the database that contains the DVDs they have, the second is a blank copy (for
confidential reasons) of a booking form to show how the bookings are linked to the DVDs and the
customers, the third is a spreadsheet showing the income from rentals in a week and the
expenditure on wages, new stock, overheads, etc.
I have included transcripts of the other 2 interviews from our group work in my project as well, and
the other members of my group have got the transcript of my interview & the copies of data from
my uncle’s shop.
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Analysis of research:
From our research, we found that all 3 businesses use a spreadsheet to record income,
expenditure and profit, with formulas to work out calculations automatically. The DVD shop uses a
database programme as well to record data about customers & DVDs but this is not linked at all to
the spreadsheet. It is used, however, to mail merge letters to the customers. The small local
shop/newsagents’ stores the data about their customers and the newspapers in a separate part of
the spreadsheet they use to calculate profit, etc. The swimming club uses a database programme
to store their data about their members & the training & competitions they have and this is linked to
both a spreadsheet programme where they have formulas to work out calculations and also to a
word processor where they can send out letters, etc to their members, e.g. giving a list of
competition dates.
None of the businesses use email yet – the swimming club find texts quicker if they need to
communicate about training, etc; the shop don’t communicate with their customers on a regular
basis but would use the telephone to contact a customer, e.g. if they hadn’t paid their newspaper
bill; the DVD shop use letters mostly to communicate.
The software features used by the 3 businesses include:
 Different data types, e.g. text, number, currency, date, Boolean
 Relational database with 2 or 3 tables (DVD shop: DVDs, Member, Rental; Swimming Club:
Members, training classes, competitions)
 Searches (DVD shop: searches for overdue rentals, searches for specific members to send
an offer to)
 Mail merge to transfer data from a database or spreadsheet to a word processor (DVD shop:
member details merged to letter for overdue rentals or for promotional letter; Swimming
club: member details and training details merged to letter to all members)
 Use of tables & reports to present data (All businesses use tables to store the data; DVD
shop uses reports to create lists, e.g. of DVDs of a specific genre or age rating)
 Formulae for automatic calculation, such as +, -, / & *, SUM, VLOOKUP (All businesses use
formulae to add up total income [subs for swimming club], total expenditure and work out
profit; DVD shop uses VLOOKUP for inserting the rental price of DVDs)
For my system for Litchfield Promotions, I could use either a database programme or a
spreadsheet programme or a combination of both. I will need to use mail merge to link my final
system to a word processed document.
I know I could do calculations in a database programme like Access but it is more complicated &
they are mostly done in queries or reports, not tables, which is not what would be needed for this –
a simple table would be better.
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I could use either a database or a separate worksheet in a spreadsheet to store data about the
bands & the venues – both would work as well, but if I use a separate database programme I will
need to link it to the spreadsheet so all the data was accessible from one place.
I definitely need to use mail merge to send letters, invoices, etc to the venues & bands. I could do
this from a database or from a spreadsheet.
From our research & by looking at the task, it looks as though the data I will need to include in the
system will be:
 Band name (text)
 Band contact address (text)
 Band contact phone number (text)
 Venue name (text)
 Venue address (text)
 Venue contact phone number (text)
 Venue cost per event (currency)
 Number of people the venue holds (number-integer)
 Wage cost for lighting technicians (currency)
 Wage cost for sound engineers (currency)
 Cost to pay the band (currency)
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I am now going to produce 2 quick design prototypes of alternative solutions before deciding
whether to use just a spreadsheet package and word processor or whether to use a database as
well as a spreadsheet and word processor.
This is how I could set up a spreadsheet with different tables to store different data:
Band Table:
Venue Table:
Expenditure Table:
Bookings Table:
Some of the information in the Bookings table could come directly from the other tables. I could
have a combo box in B1 and B2 to give drop down lists with all the bands and venues in. A
VLOOKUP function could then use the cell linked to the combo box to lookup the value in the other
sheet (e.g. Bands sheet) to give other values such as the Band cost, Venue cost, number of tickets
available. One problem I can see with the solution above is that the total expenditure for an event
couldn’t automatically be inserted into the Bookings table unless I added the Booking ID to the
Expenditure table or moved the cost of lighting technicians & sound engineers into the Bookings
table. Another problem is I have missed out a formula to calculate the total income which I could
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easily add in the Bookings table by having another row for tickets sold and having a formula that
multiplied that value by the price per ticket.
I could use mail merge to transfer information from the tables into a word processed letter or
invoice.
Alternatively, I could use a database package to produce the solution, as below:
BAND ID
BAND NAME
BAND ADDRESS
BAND PHONE
BAND COST
BOOKINGS ID
BAND ID
VENUE ID
EXPENDITURE ID
PRICE PER TICKET
No TICKETS SOLD
VENUE ID
VENUE NAME
VENUE ADDRESS
VENUE PHONE
VENUE HIRE COST
EXPENDITURE ID
No OF LIGHTING
TECHNICIANS
No OF SOUND
ENGINEERS
COST PER LIGHTING
TECHNICIAN
COST PER SOUND
ENGINEER
The problem with using a database that I can see is that it’s going to be difficult to do calculations.
I would need a query which included the costs/expenditure values from each table and then I
would have to use calculations in new fields to work out total expenditure and also total profit. The
Expenditure table in the design above wouldn’t work properly as I would need to add information
for a booking in both the Booking table and the Expenditure table, which could be a bit awkward. I
have forgotten to include a field for number of tickets available– this could go in the Bookings table.
I could use mail merge to transfer the data from the database to a word processor for letters or
invoices, or I could use Reports in the database to present the information.
Having produced basic models of 2 different ideas I have for the solution to this problem, I think I
will choose to use the spreadsheet to base my final system on. I will make some amendments to
my first idea above. I think this would be the easier system to use for the calculations as it is quite
straightforward to put formulas into a spreadsheet. I will also be able to use combo boxes to allow
the user to select data from and these can be linked to other cells so that selecting one piece of
information will lead to other information being automatically inserted.
I conclude, therefore, that to the most efficient method of working out income, outgoings & profit for
Litchfield Promotions would be a spreadsheet.
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Design brief
My Design Brief is going to be to produce a system to be used by the Office Administrator and his
assistant at Litchfield Promotions. The system will need to store data about the bands and the
venues and it will also need to automatically calculate income and expenditure and profit and
should allow modelling of different financial situations to take place. The system should also be
able to use mail merge to transfer data to a word processor, to produce letters and invoices.
The system should be produced in about 12 hours. It should be user-friendly as the Office
Administrator’s assistant may not have a high level of skill in using IT.
The system should have checks to reduce errors in entering data and there should be some
security put on the system to prevent unauthorised users seeing confidential data.
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Design Specification
The Design Specification for my system is below, which takes into account my findings from the
research and the user’s requirements stated in the task.
The system will need to be able to:
1. Store different types of data, e.g. text, number, currency, date
This will be tested by me entering different types of data into the system – they should all be
accepted if I have used an appropriate software package
2. Do automatic calculations and recalculations when data is input to the system, e.g. to work
out profit
I will test this by using a calculator to manually work out the expected answer to a calculation &
compare this with the result of the formula; I will change some of the data and use a calculator
again to check the correct answer is given by the formula.
3. Model different financial situations to see if a band playing at a venue would make enough
money
I will test this by entering different values for the costs of a venue, costs of a band, costs of wages
and entering different numbers of tickets sold to see the effect on the profit of an event.
4. Be able to be modified if the needs of the company change
5. Have validation rules to reduce errors when entering data
I will test the validation rules by entering invalid data to see if it is blocked and also I will need to
enter valid data to make sure the system accepts valid data
6. Have security measures, e.g. a password, to prevent unauthorised access to the data
7. Have parts of the system locked so an inexperienced user can’t change formulas, etc
I will test this by selecting cells I have locked and trying to change the data.
8. Use methods of importing / exporting data from other software programmes, e.g. for mail
merge letters and invoices
I will need to test this works correctly by looking through to find the data that needs to be imported
and checking it against the data that actually is imported to make sure it matches
9. Have a user-friendly interface
I will need to test this by asking a non-ICT specialist to see if they can understand it
10. Use macros to perform common actions in one go
I will check that any macros work by clicking on buttons that I link them to and making sure they
perform all the correct actions.
Plan of work:
I have approximately 12 hours to produce my ICT system, test it, present the results in a format
suitable for Litchfield Promotions and to evaluate my system.
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Week:
Planned work:
Test against Design
Specification:
1
Refine the design for my system
2
Work out formulas needed in design
3
Start to set up the system
Check all data types are accepted
4
Continue setting up, including validation
rules, macros & security
Enter invalid & valid data to check
invalid is not accepted and valid is
accepted
5
Enter formulas and check they work
correctly then protect these cells
Manually calculate answers and
compare to results of formulas.
Click on a cell with a formula in to
see if it can be changed.
6
Enter data into all parts of the system
Check all data types are accepted
7
Enter data into all parts of the system
8
Carry out tests to the system
9
Complete testing of the system, including
asking a non-ICT specialist to look at it
10
Make any amendments necessary after
testing
11
Evaluate the system
12
Complete evaluation and note any
improvements needed
Test the system is user-friendly
for a non-ICT specialist
For evidence of my final solution and how I produced it please see the PowerPoint ‘Litchfield ICT
Solution’ and for my presentation of the system to the users at Litchfield Promotions please see the
PowerPoint ‘Presentation’.
I made my system using a spreadsheet programme which has 5 screens: a menu screen with
buttons to access the other 4 screens which are:
 Bands screen to store data about the different bands
 Venues screen to store data about the customers (venues)
 Bookings screen where bands are linked with venues and details about ticket sales are
entered
 Expenditure screen where data from the other screens is brought together and income &
expenditure automatically calculated
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A mail merge document is linked to the Expenditure screen and this document could be adapted to
produce letters, invoices, etc.
My system contains validation rules to reduce user error, a password to increase security of data
and functions & formulas to automatically calculate & re-calculate income & expenditure. Data can
be changed (e.g. prices of tickets) to model financial situations and the system could also be
adapted to further meet the user’s requirements at a later date.
My final Excel spreadsheet & mail merge document are also included in my portfolio as evidence
of the software features I have used.
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Testing
Test
No:
Test against Design
Specification:
Test &Test Data:
Test Result:
Further
Action
needed:
1
Check different data
types are accepted
‘Band’ in Bands
sheet cell B5
Data accepted
None
‘20’ in Bookings
sheet cell D4
Data accepted
None
‘£75’ in Bands sheet
cell I5
Data accepted
None
2
Check valid data is
accepted according to
validation rules
‘100’ in cell J4 of
Venues sheet
Data accepted
but had no £
sign, was just a
whole number
Format
column to
currency so £
is inserted
automatically
3
Check invalid data is
not accepted
according to validation
rules
‘0’ in cell J4 of
Venues sheet
Error message
appeared on
screen:
None
“You have not
entered a cost for
this event.
Please enter a
value greater
than 0”
4
Manually calculate
answers and compare
to results of formulas.
VLOOKUP function
in cell G4 of
Bookings sheet –
enter Bottle Crate in
cell C4 and £800
will show in G4
The value
showing in G4
was £800
None
5
Manually calculate
answers and compare
to results of formulas.
INDEX function in
cell O4 of Bookings
sheet – the value in
N4 should show ‘3’,
O4 should show
‘The Face’ & H4
should show
‘£2500’
The value in O4
was ‘0’ and the
value in N4 was
‘3’ and H4
showed ‘£2,500’
Change cell
references
B2:B25 in
INDEX
function to
absolute
($B$2:$B$25)
and re-copy
the INDEX
function down
column O. Do
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the same for
the INDEX
function in
column Q
6
Click on a locked cell
with a formula in to
check it cannot be
changed.
Select J2 on
Expenditure sheet
and delete the
formula
I could not select
cell J2 or change
the formula in it
None
7
Test the system is
user-friendly for a nonICT specialist
Ask a non-specialist
to enter the
Bookings sheet
from the main Menu
sheet and add data
for a booking to row
4
My Mum was
able to use the
button to go to
the Bookings
sheet and enter
data into a
booking row
None
8
Check correct data is
mail merged into mail
merge document
Open mail merge
document and
compare data with
data stored in the
Expenditure sheet
The same data
was displayed in
the mail merge
document as in
the Expenditure
table for Booking
ID 2, BoyBand at
the Bottle Crate
None
9
Test the password
prevents nonauthorised people
getting into the system
Open the system
and check it asks
for the password
The password
was asked for. I
entered
‘password’ which
is the password I
had set to test
this and I had
access to the
system
None
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Test Results
1a) ‘Band’ is accepted
1b) ‘20’ is accepted
1c) ‘75’ is accepted
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2) ‘100’ is accepted but is an integer not currency
3) The value of ‘0’ is not accepted and the expected error message comes up: “You have not
entered a cost for this event. Please enter a value greater than 0”
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4) The value in G4 is ‘800’ when The Bottle Crate is selected in C4
5) The value in O4 is ‘0’ and the value in N4 is ‘3’ and H4 shows ‘£2,500’. This is not as expected
so I need to make the cell references in column O absolute so they always use $B$2:$B$25
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I have changed the cell references in the INDEX function & now the expected result of ‘The Face’
shows in O4
8) The data for Booking ID 2 is BoyBand at The Bottle Crate, cost of venue £800.00, cost of band
£6000.00, total expenditure £6,800.00, total income £0.00 and total profit -£6,800.00 (as I didn’t
enter any ticket sales in the Bookings screen there is a negative profit)
The data in the mail merge document also shows BoyBand at The Bottle Crate, cost of venue
£800.00, cost of band £6000.00, total expenditure £6,800.00, total income £0.00 and total profit £6,800.00
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9) When I try to open the spreadsheet I am asked for a password which I need to know to open the
file
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Evaluation
Weaknesses of my System and Areas for Improvement:
Although the main Menu makes it user-friendly my system isn’t that user-friendly on the other
sheets. I need to add some formatting to the sheets, like more colour and maybe make the row
height bigger to space out the data more as when a lot of data has been entered it could look very
cluttered.
My Mum suggested that the Lookup formulas in the Booking sheet could be changed so that they
didn’t display #N/A when data hadn’t been entered yet for a booking. I can change this using
conditional formatting as there is an option to format cells with an error in, which is what #N/A is, so
I could format cells that have an error with white text that wouldn’t show up.
My Mum also said it would be better if you could get to the mail merge document from the
spreadsheet. At the moment this isn’t very user-friendly for a non-ICT specialist so I could either
put a hyperlink into the main Menu sheet to do this or I might be able to record a macro that opens
the mail merge document and then link this to a button on the Menu sheet.
Another weakness of my system is that the buttons back to the Menu aren’t very obvious. I need
to colour these so they stand out.
Finally, having watched my Mum use the system, I think I should have put some basic instructions
on the Menu sheet, telling the user what to do, as it isn’t obvious at the moment.
Evaluation against Design Specification:
I said at the beginning of my work that my system would need to be able to:
1. Store different types of data, e.g. text, number, currency, date
I tested this by entering different types of data into the different sheets and they were all accepted.
2. Do automatic calculations and recalculations when data is input to the system, e.g. to work
out profit
I tested this by checking the answers formulas gave me with a calculator or in my head. I tested
the VLOOKUPs & INDEX formulas by comparing the result with the data in the Bands & Venues
sheets to see if it was correct. All my formulas now work after some amendments I had to make
after my Testing section.
3. Model different financial situations to see if a band playing at a venue would make enough
money
My system can do this by using What-If Analysis with 2 scenarios I have set up. But I think a user
would need some instructions how to do this as it isn’t obvious.
4. Be able to be modified if the needs of the company change
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My system can be modified – the spreadsheet could have rows or columns inserted or deleted if
necessary and more formulas could be added if needed, although this might need to be done by
someone with a good knowledge of the software.
5. Have validation rules to reduce errors when entering data
My system has validation rules to prevent unreasonable data being added to the sheets.
6. Have security measures, e.g. a password, to prevent unauthorised access to the data
My system has a password set which is ‘password’ at the moment. This would need to be
changed to a more secure password by the user.
7. Have parts of the system locked so an inexperienced user can’t change formulas, etc
I have locked the cells with formulas in and unlocked the cells where values need to be added or
changed and then I protected each worksheet so that only the unlocked cells could be selected
and have data changed.
8. Use methods of importing / exporting data from other software programmes, e.g. for mail
merge letters and invoices
I have created one basic mail merge document which can be amended to suit the needs of the
user or copies could be made and then several different amendments made to create several mail
merge documents such as invoices and letters. I haven’t linked a mail merge document to either
the Bands sheet or Venues sheet, which could be done to transfer that data.
9. Have a user-friendly interface
My Mum found the system quite easy to use, especially the buttons on the main Menu but she
didn’t really find the Booking or Expenditure sheets very easy to look at and read data off so I need
to make these sheets more user-friendly.
10. Use macros to perform common actions in one go
My system has buttons on a menu sheet which are linked to macros I recorded to take the user to
the other sheets, which makes it more user-friendly.
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Diary of work and Issues that arose:
Date
Work done
Issues arising
Week 1
Set up 4 worksheets
in a spreadsheet &
named them as:
None
Amendments
needed to System
Bands
Venues
Bookings
Expenditure.
I entered appropriate
headings for the data
in columns.
Entered formulas for
Ticket Income in
column F of
Bookings and
formula for total
expenditure in
column J of
Expenditure
Week 2
I set up the combo
boxes in columns B
& C of the Bookings
sheet and set up the
INDEX functions
linking to the cell link
of the combo boxes.
I tested the combo
boxes worked by
clicking on the drop
down menu &
selecting different
bands and venues I
had entered into the
other sheets.
None
I played around with
linking the combo
boxes to different
cells. First I did it to
column I but this
didn’t look right as it
was visible on the
worksheet. So I
thought it would be
better to use the cell
underneath the
combo box, i.e.
column C but this
didn’t work. Finally I
put the cell links as
columns P & N and
put the INDEX
functions next to
them in columns O &
Q as these columns
weren’t visible to the
user.
OCR GCSE ICT J461 / J061 Unit B062
Candidate Style Answers 2010
23
Week 3
I set up the
VLOOKUP in
columns G & H of the
Bookings sheet to
automatically insert
the correct cost of a
band & a venue
when they were
selected using the
combo boxes.
I tested the
VLOOKUP worked
and gave me the
correct costs by
checking against the
information I had put
in the Band & Venue
sheets.
None
None
Week 4
I set up the fourth
sheet, Menu, and
recorded macros to
go from here to the
other sheets and
back. I put buttons
linked to the macros
on the Menu sheet
and then I removed
the gridlines and
added wordart &
clipart to make it look
nice.
When I was
recording the macro
to take the user back
to the Menu sheet I
forgot to press ‘Stop
Recording’ and I
couldn’t work out
why my macro didn’t
work. When I
realised what I had
done I deleted that
macro & started it
again. I realised
when I had created it
& linked it to a
button’ that I could
copy & paste it into
the other sheets,
rather than creating it
again for these
sheets so this saved
time.
Week 5
I set up a scenario in
the Booking sheet
using the What-If
Analysis to test
different ticket
incomes with
different numbers of
tickets sold and
different prices of
tickets.
I hadn’t used this
software feature
before & at first I told
the system to put the
scenario in the row
below, which wasn’t
what I wanted to do.
When I realised, I redid the scenario and
it worked as I wanted
it to.
OCR GCSE ICT J461 / J061 Unit B062
Candidate Style Answers 2010
24
Week 6
I created a mail
merge document
linking the data in the
Bookings sheet to
the document, so
that this could then
be edited by the
company to produce
invoices, letters, etc.
I have used mail
merge before so I
didn’t have any
problems with this. I
didn’t use the wizard
as I have been
taught how to do mail
merge without a
wizard & I used the
method I know.
Week 7
I tested my system to
check for any
amendments that
needed to be made.
There were a few
issues that arose that
can be seen in my
Testing section.
My INDEX function
didn’t work when I
copied it down the
column because I
had relative cell
references in the cell
range where the data
was coming from.
Week 8
I took my system
home & asked my
Mum to test it for me,
as a non-ICT
specialist, so she
could give me
feedback. I got her
to use the Menu
buttons to navigate
around and to enter
a new booking.
My Mum managed to
use the Menu and
enter a new booking
without any
problems. But she
didn’t find it easy to
find & open the mail
merge document and
she asked why I
hadn’t put a button
on the Menu to
access that
document. She also
said that the buttons
on the other screens
weren’t very obvious
and maybe they
should be brightly
coloured. Lastly she
said that on the
Bookings &
Expenditure sheets it
looked a bit
confusing where
I needed to format
column J of the
Venues sheet to be
currency, as a £ sign
was not
automatically
inserted when I
entered a number.
I needed to change
the cell references
B2:B25 in the INDEX
function to absolute
refs ($B$2:$B$25)
and re-copy the
INDEX function down
column O. I had to
make the same
amendment in
column Q.
I could add a
hyperlink or a button
on the Menu to
automatically open
the mail merge
document.
I could colour my
buttons and the text
on them to make
them show up – e.g.
use contrasting
colours for the button
& text.
OCR GCSE ICT J461 / J061 Unit B062
Candidate Style Answers 2010
25
there weren’t any
bookings made and
the formulas display
‘#N/A’ in the cells
instead of a value.
She asked if they
could be made so
they didn’t show
anything or they
showed ‘0’ so it
looked better.
Week 9
Made my PowerPoint
presentation to
present the final
system to the users
at Litchfield
Promotions, to show
them the main
features of my
system
Week 10
I made a second
PowerPoint
presentation to show
evidence of what I
have done & the
software features I
have used in making
the final system
Week 11
I made some
amendments to my
system as identified
in my Testing – I
amended the INDEX
function and used
conditional formatting
to ‘hide’ errors where
functions do not have
values to calculate
yet
I could use
conditional formatting
to make the results
of the formulas white
text if there is an
error (i.e. if #N/A is
displayed) so they
don’t show up.
I decided to keep this
simple & not include
a lot of technical
detail as the users
only need to know
what it does & how to
use it, not how all the
formulas & functions
work
I started to write up
the evaluation to my
system
Week 12
Finished writing my
evaluation
OCR GCSE ICT J461 / J061 Unit B062
Candidate Style Answers 2010
26