Click Update Line Items
Confirming a Purchase Order
This is where you confirm orders for 3M, so you are letting the 3M
buyer/planner know that you are able to accept the PO and fulfil it
within the dates specified or amended by you
To confirm the entire order
Quick Reference Card

How to Confirm a PO
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How to Create ASN

How to Send an Invoice
Tips:
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Ensure your PO routing email is set up correctly so that you will
receive email notifications.
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Your Ariba Network inbox is where all PO’s and their current
statuses will be shown, you can access all documents from the
inbox.

All PO’s and PO Changes must be confirmed in Ariba Network
within 24 hours.

ASN must be created prior to shipment of goods. Invoices can
only be created once a POA and ASN have been sent (where
required).
Help Information

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For help on using the application - Use the Ariba Help Centre
(top right of the screen when
you are logged in) Click on Contact Support to submit
a ticket – always reference 3M)
If you have any business related questions please contact
your 3M buyer / planner for assistance

If you supply EMEA email us at
stpecommerceemea@mmm.com

If you supply The Americas email us at
stpecommerceamericas@mmm.com
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
Once you have logged into Ariba Network - Go to your Inbox
The PO details will be displayed

Click on the
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A drop down will appear

Click Confirm entire order

Enter your PO confirmation number

Enter Est Delivery date

Enter any comments if necessary

Click

Enter your PO confirmation number

Enter Est Delivery date

Enter any comments if necessary
Click on the PO number you wish to confirm, you can use the search
functionality.

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button
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In the line item details for the first line on the order enter the
confirmed qty – this must be the full qty for the line
In the line item that you wish to enter a backordered qty –
enter the qty as the full qty of the line (as the amount that will
be confirmed for a later date)
Click on the
button
For the backordered qty – enter the Est Delivery date and any
relevant comments
The PO confirmation page will be displayed – showing you the
information that will be sent to 3M
Click
to send the document

To confirm part of an order
The Ariba Network allows you to confirm part of an order – however a line
item can ONLY have 1 status, so for each line it must be all “Confirmed”
or all “Backordered” (backordered is the status you use if you cannot fulfil
the order with the dates on the PO and you need to specify different
dates)

Click on the

A drop down will appear
button

For the Confirmed qty, verify the details entered
This will take you back to the main PO screen showing the
details you have entered
Continued over……..
Confirming A PO…..Continued

Once you have verified details – Click

The order confirmation page will be displayed for you to
review

Click

Click

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If 3M is paying the carrier costs – you must select “Other”
If you are paying the carrier costs then you must choose the
appropriate carrier
If your carrier is not in the list then you may enter the details by
clicking on Manage Carrier – which is shown in the drop down list of
carriers
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Then add in the details and click Create
to finish
Click Standard Invoice

All details from the PO will be copied across (Qty / Value
etc)
Enter your Invoice number (no leading 0’s or special
characters)
Enter Invoice Date
The PO has now been updated at 3M with your confirmation

Creating an ASN (Ship Notice)

Once you have selected the carrier name, additional fields will be
displayed.

Prior to the shipment of goods you MUST create an ASN
(Advance Shipping Notice). The Ship Notice must be completed
and submitted BEFORE the goods arrive at the 3M location.

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Click
button
Enter your packing slip ID number (this is your delivery note
reference number)
Enter Actual delivery date
Enter shipping quantity (partial shipments are accepted)

Enter Tracking ID (which is your Bill of Lading)

Enter Shipping Method from drop down list (Rail/Air/Motor etc)

Click

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A confirmation page is displayed showing all details you have
entered – verify the details
Once you have verified details, Click
document
Click

For batch managed products enter Batch ID s
Enter Carrier name (choose from dropdown)

to send the
Select line level tax
Scroll down the screen verifying details – to the line item
details – where it will show, product, qty and price
Ensure all lines required are included on the invoice
(to remove and item click on the green tick, only items with
green tick will be included)
Click on drop down box next to sales Tax – to choose your
TAX rate
Select correct TAX rate (this will then apply TAX to the line as
selected.
to finish
Sending an Invoice to 3M
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Select Remit to – if you only have 1 set up then this will be
defaulted, click the drop down to choose if a different one is
required.
This is how to flip/send an invoice for payment to 3M, if you click on
the Create Invoice button before you have completed the relevant
documents (POA / ASN) you will receive an error to tell you that
these documents must be created first

Click

A drop down will appear




Click
A confirmation page is displayed showing all details you have
entered – verify the details
Once you have verified details, Click
document
Click
to finish
to send the