PITT OHIO EXPRESS
Electronic Data Interchange
Implementation Guide
Transaction Set:
820 – Remittance Advice
Functional Group ID: RA
X12 Standard Version:
4010
820
Remittance Advice
Transaction Set 820 is used to make a payment, send a remittance advice, or make a payment and sends a
remittance advice.
This transaction set can be an order to a financial institution to make a payment to a payee. It can also be a
remittance advice identifying the detail needed to perform cash application to the payee’s accounts
receivable system. The remittance advice can go directly from payer and payee, through a financial
institution, or through a third party agent.
Not Defined:
Id
Segment Name
Max Use
ISA
GS
Interchange Control Header
Functional Group Header
1
1
Heading:
Id
Segment Name
Max Use
ST
BPR
CUR
REF
DTM
1
1
1
>1
>1
Transaction Set Header
Beginning Segment for Remittance Advice
Currency
Reference Identification
Date / Time Reference
Loop Id – N1
N1
N2
N3
N4
Name
Additional Name Information
Address Information
Geographic Location
1
>1
>1
1
Detail:
Loop Id – ENT
ENT
Entity
1
Loop Id – NM1
NM1
N2
N3
N4
Individual or Organizational Name
Additional Name Information
Address Information
Geographic Location
1
>1
>1
1
Loop Id – ADX
ADX
Adjustment
1
2
Loop Id – RMR
RMR
REF
DTM
Remittance Advice Accounts Receivable
Reference Identification
Date/Time Reference
1
>1
>1
Loop Id – ADX
ADX
Adjustment
1
Summary:
SE
Transaction Set Trailer
Id
Segment Name
Max Use
GE
IEA
Functional Group Trailer
Interchange Control Trailer
1
1
3
ISA
Interchange Control Header
Usage: Mandatory
Max Use: 1
To start and identify an interchange of zero or more functional groups and interchange related control
segments
Element Summary:
Ref
Element Name
Attributes
ISA01 |01
Id
Authorization Information Qualifier
00
M ID
ISA02 |02
Authorization Information
M AN 10/10
ISA03 |03
Security Information Qualifier
00
M ID
ISA04 |04
Security Information
M AN 10/10
ISA05 |05
Interchange ID Qualifier
M ID
ISA06 |06
Interchange Sender ID
M AN 15/15
ISA07 |07
Interchange Receiver ID Qualifier
02
M ID
ISA08 |08
Interchange Receiver ID
PITD
M AN 15/15
ISA09 |09
Interchange Date
M DT 8/8
ISA10 |10
Interchange Time
M TM 4/4
ISA11 |11
Interchange Control Standards Identifier
U
M ID
1/1
ISA12 |12
Interchange Control Version Number
M ID
5/5
ISA13 |13
Interchange Control Number
M N0 9/9
ISA14 |14
Acknowledgement Requested
0
M ID
1/1
ISA15 |15
Interchange Usage Indicator
T = Test
P = Production
M ID
1/1
ISA16 |16
Component Element Separator
>
M ID
1/1
4
2/2
2/2
2/2
2/2
GS
Functional Group Header
Usage: Mandatory
Max Use: 1
To indicate the beginning of a functional group and to provide control information
Element Summary:
Ref
Id
Element Name
Attributes
GS01
479
M ID
GS02
142
Functional Identifier Code
BL – Bill of Lading
Application Sender’s Code
GS03
124
Application Receiver’s Code
PITD
M AN 2/15
GS04
373
Date
M DT 8/8
GS05
337
Time
M TM 4/8
GS06
28
Group Control Number
M N0 1/9
GS07
455
Responsible Agency Code
M ID
GS08
480
Version/Release/Industry Identifier Code
004010
M AN 1/12
2/2
M AN 2/15
5
1/2
ST
Transaction Set Header
Position: 010
Level: Heading
Usage: Mandatory
Max Use: 1
To indicate the start of a transaction set and to assign a control number
Element Summary:
Ref
Id
Element Name
Attributes
ST01
143
Transaction Set Identifier Code
M ID
ST02
329
Transaction Set Control Number
M AN 4/9
6
3/3
BPR
Beginning Segment for
Remittance Advice
Position: 020
Level: Heading
Usage: Mandatory
Max Use: 1
To indicate the beginning of a Remittance Advice Transaction Set and total payment amount, or to enable
related transfer of funds and/or information from payer to payee to occur
Element Summary:
Ref
Element Name
Attributes
BPR01 305
Id
Transaction Handling Code
C – Payment Accompanies
Remittance Advice
D – Make Payment Only
H - Notification Only
I – Remittance Information Only
M ID
1/2
BPR02 782
Monetary Amount
M R
1/18
BPR03 478
Credit/Debit Flag Code
C – Credit
D – Debit
M ID
1/1
BPR04 591
Payment Method Code
M ID
ACH – Automated Clearing House (ACH)
CHK – Check
DCC – ACH Demand Cash Concentration/
Disbursement (CCD) Credit
DCD - ACH Demand Cash Concentration/
Disbursement (CCD) Debit
DPC – ACH Demand Corporate Trade
Payment (CTP) Credi t
DPD - ACH Demand Corporate Trade
Payment (CTP) Debit
DXC - ACH Demand Corporate Trade
Exchange (CTX) Credit
DXD - ACH Demand Corporate Trade
Exchange (CTX) Debit
DZC - ACH Demand Cash Concentration/
Disbursement Plus (CCD+) Credit
DZD - ACH Demand Cash Concentration/
Disbursement Plus (CCD+) Debit
FEW – Federal Reserve Funds / Wire
Transfer – Repetitive
FWT - Federal Reserve Funds / Wire
Transfer – Non - repetitive
3/3
7
BPR05 812
Payment Format Code
O ID
1/10
BPR06 506
(DFI) ID Number Qualifier
Originating financial Institution
01 – ABA Transit Routing Number
Including Check Digits (9 digits)
X ID
2/2
BPR07 507
(DFI) Identification Number
Originating financial Institution
X AN
3/12
BPR08 569
Account Number Qualifier
Originating financial Institution
DA – Demand Deposit
O ID
1/3
BPR09 508
Account Number
Originators bank Account Number
X AN
1/35
BPR10 509
Originating Company Identifier
O AN
10/10
BPR11 510
Origination Company Supplemental Code
O AN
9/9
BPR12 506
(DFI) ID Number Qualifier
Receiving financial Institution
01 – ABA Transit Routing Number
Including Check Digits (9 digits)
X ID
2/2
BPR13 507
(DFI) Identification Number
Receiving financial Institution
X AN
3/12
BPR14 569
Account Number Qualifier
Receiving financial Institution
DA – Demand Deposit
O ID
1/3
BPR15 508
Account Number
Receivers bank Account Number
X AN
1/35
8
CUR
Currency
Position: 040
Level: Heading
Usage: Mandatory
Max Use: 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
Element Summary:
Ref
Element Name
Attributes
CUR01 98
Id
Entity Identifier Code
M ID
2/3
CUR02 100
Currency Code
USD – US Dollars
M ID
3/3
9
REF
Reference Identification
Position: 050
Level: Heading
Usage: Optional
Max Use: >1
To specify identifying information
Element Summary:
Ref
Id
REF01 128
REF02 127
Element Name
Attributes
Reference Identification Qualifier
CK – Check Number
EF – Electronic Funds Transfer ID
Number
M ID
2/3
M ID
2/3
Reference Identification
X AN
1/30
10
DTM
Date / Time Reference
Position: 060
Level: Heading
Usage: Optional
Max Use: >1
To specify pertinent dates and times
Element Summary:
Ref
Element Name
Attributes
DTM01 374
Id
Date / Time Qualifier
097 – Transaction Creation
M ID
DTM02 373
Date
X DT 8/8
11
3/3
Loop N1
Max Use: >1
To identify a party by type of organization, name, and code
Loop Summary:
Pos
Id
Element Name
070
080
090
100
N1
N2
N3
N4
Name
Additional Name Information
Address Information
Geographic Location
12
N1
Name
Position: 070
Loop: N1
Level: Heading
Usage: Optional
Max Use: >1
To identify a party by type of organization, name and code
Element Summary:
Ref
Id
Element Name
Attributes
N101
98
Entity Identifier Code
PE – Payee
PR - Payer
M ID
2/3
N102
93
Name
X AN
1/60
13
N2
Additional Name
Information
Position: 080
Loop: N1
Level: Heading
Usage: Optional
Max Use: >1
To specify additional names or those longer the 35 characters in length
Element Summary:
Ref
Id
Element Name
Attributes
N201
93
Name
M AN 1/60
N202
93
Name
O AN
14
1/60
N3
Address Information
Position: 090
Loop: N1
Level: Heading
Usage: Optional
Max Use: >1
To specify the location of the named party
Element Summary:
Ref
Id
Element Name
Attributes
N301
166
Address Information
M AN 1/55
N302
166
Address Information
O AN 1/55
15
N4
Geographic Location
Position: 100
Loop: N1
Level: Heading
Usage: Optional
Max Use: 1
To specify the geographic place of the named party
Element Summary:
Ref
Id
Element Name
Attributes
N401
19
City Name
O AN
2/30
N402
156
State or Province Code
O ID
2/2
N403
116
Postal Code
O ID
3/15
N404
26
Country Code
O ID
2/3
16
Loop ENT
Max Use: >1
To designate the entities which are parties to a transaction and specify a reference meaningful to those
entities
Loop Summary:
Pos
Id
Element Name
010
ENT
Entity
17
ENT
Entity
Position: 010
Loop: ENT
Level: Detail
Usage: Optional
Max Use: >1
To designate the entities which are parties to a transaction and specify a reference meaningful to those
entities
Element Summary:
Ref
Id
ENT01 554
Element Name
Attributes
Assigned Number
O N0
18
1/6
Loop NM1
Max Use: >1
To supply the full name of an individual or organization entity
Loop Summary:
Pos
Id
Element Name
NM1
N2
N3
N4
020
030
040
050
Individual or Organizational Name
Additional Name Information
Address Information
Geographic Location
19
NM1
Individual or
Organizational Name
Position: 020
Loop: NM1
Level: Detail
Usage: Optional
Max Use: >1
To supply the full name of an individual or organization entity
Eleme nt Summary:
Ref
Id
Element Name
Attributes
NM101 98
Entity Identifier Code
AO – Account Of
CN – Consignee
SH - Shipper
M ID
2/3
NM102 1065
Entity Type Qualifier
1 – Person
2 – Non-Person Entity
3 – Unknown
4 – Corporation
5 – Trust
6- Organization
7 – Limited Liability Corporation
8 – Partnership
9 – S Corporation
C – Custodial
D – Non-Profit
E – Sole Partnership
G – Government
L – Limited Partnership
X AN
1/60
NM103 1035
Name Last or Organization Name
O AN
1/35
NM104 1036
Name First
O AN
1/25
20
N2
Additional Name
Information
Position: 030
Loop: NM1
Level: Detail
Usage: Optional
Max Use: >1
To specify additional names or those longer the 35 characters in length
Element Summary:
Ref
Id
Element Name
Attributes
N201
93
Name
M AN 1/60
N202
93
Name
O AN
21
1/60
N3
Address Information
Position: 040
Loop: NM1
Level: Detail
Usage: Optional
Max Use: >1
To specify the location of the named party
Element Summary:
Ref
Id
Element Name
Attributes
N301
166
Address Information
M AN 1/55
N302
166
Address Information
O AN
22
1/55
N4
Geographic Location
Position: 050
Loop: NM1
Level: Detail
Usage: Optional
Max Use: 1
To specify the geographic place of the named party
Element Summary:
Ref
Id
Element Name
Attributes
N401
19
City Name
O AN
2/30
N402
156
State or Province Code
O ID
2/2
N403
116
Postal Code
O ID
3/15
N404
26
Country Code
O ID
2/3
23
Loop ADX
Max Use: 1
To convey accounts-payable adjustment information for the purpose of cash application, including payergenerated debit/credit memos
Loop Summary:
Pos
Id
Element Name
080
ADX
Adjustment
24
ADX
Adjustment
Position: 080
Loop: ADX
Level: Detail
Usage: Optional
Max Use: 1
To convey accounts-payable adjustment information for the purpose of cash application, including payergenerated debit/credit memos
Element Summary:
Ref
Element Name
Attributes
ADX01 782
Id
Monetary Amount
M R
1/18
ADX02 426
Adjustment Reason Code
01 – Pricing Error
03 – Extension Error
09 – Terms of Sales Error
19 – Duplicate Billing
21 – Shipment Method of Payment
Incorrect
39 – Shipper/Consignee Ref. Number
Missing
45 – State Bill Over 180 Days Old
M ID
2/2
ADX03 128
Reference Identification Qualifier
BM – Bill of Lading
CN – Carriers Reference Number
MB – Master Bill of Lading
X ID
2/3
ADX04 127
Reference Identification
X AN
1/30
25
Loop RMR
Max Use: >1
To specify the accounts receivable open item (s) to be included in the cash application and to convey the
appropriate detail
Loop Summary:
Pos
Id
Element Name
150
170
180
RMR
REF
DTM
Remittance Advice Accounts Receivable Open Item Reference
Reference Identification
Date / Time Reference
26
RMR
Remittance Advice Accounts
Receivable Open Item
Reference
Position: 150
Loop: RMR
Level: Detail
Usage: Optional
Max Use: 1
To specify the accounts receivable open item (s) to be included in the cash application and to convey the
appropriate detail
Element Summary:
Ref
Element Name
Attributes
RMR01 128
Id
Reference Identification Qualifier
CN – Carrier’s Reference Number
(Pro Number)
X ID
2/3
RMR02 127
Reference Identification
X AN
1/30
RMR03 482
Payment Action Code
ER – Evaluated Receipts Settlement
PA – Payments in Advance
PO – Payment on Account
PP – Partial Payment
O ID
2/2
RMR04 782
Monetary Amount
O R
1/18
RMR05 782
Monetary Amount
O R
1/18
27
REF
Reference Identification
Position: 170
Level: Detail
Usage: Optional
Max Use: >1
To specify identifying information
Element Summary:
Ref
Id
REF01 128
REF02 127
Element Name
Attributes
Reference Identification Qualifier
CK – Check Number
EF – Electronic Funds Transfer ID
Number
FR – Freight Bill Number
M ID
2/3
M ID
2/3
Reference Identification
X AN
1/30
28
DTM
Date / Time Reference
Position: 180
Level: RMR
Usage: Optional
Max Use: >1
To specify pertinent dates and times
Element Summary:
Ref
Element Name
Attributes
DTM01 374
Id
Date / Time Qualifier
022 – Carrier’s Invoice
095 – Bill of lading
M ID
DTM02 373
Date
X DT 8/8
29
3/3
Loop ADX
Max Use: 1
To convey accounts-payable adjustment information for the purpose of cash application, including payergenerated debit/credit memos
Loop Summary:
Pos
Id
Element Name
210
ADX
Adjustment
30
ADX
Adjustment
Position: 210
Loop: ADX
Level: Detail
Usage: Optional
Max Use: 1
To convey accounts-payable adjustment information for the purpose of cash application, including payergenerated debit/credit memos
Element Summary:
Ref
Element Name
Attributes
ADX01 782
Id
Monetary Amount
M R
1/18
ADX02 426
Adjustment Reason Code
01 – Pricing Error
03 – Extension Error
09 – Terms of Sales Error
19 – Duplicate Billing
21 – Shipment Method of Payment
Incorrect
39 – Shipper/Consignee Ref. Number
Missing
45 – State Bill Over 180 Days Old
M ID
2/2
ADX03 128
Reference Identification Qualifier
BM – Bill of Lading
CN – Carriers Reference Number
MB – Master Bill of Ladi ng
X ID
2/3
ADX04 127
Reference Identification
X AN
1/30
31
SE
Transaction Set Trailer
Position: 010
Level: Detail
Usage: Mandatory
Max Use: 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the
beginning (ST) and ending (SE) segments)
Element Summary:
Ref
Id
Element Name
Attributes
SE01
96
Number of Included Segments
M N0 1/10
SE02
329
Transaction Set Control Number
M AN 4/9
32
GE
Functional Group Trailer
Usage: Mandatory
Max Use: 1
To indicate the end of the functional group and to provide control information
Element Summary:
Ref
Id
Element Name
Attributes
GE01
97
Number of Transaction Sets Included
M N0 1/10
GE02
28
Group Control Number
M N0 1/9
33
IEA
Interchange Control Trailer
Usage: Mandatory
Max Use: 1
To indicate the end of an interchange of zero or more functional groups and interchange related control
segments
Element Summary:
Ref
Element Name
Attributes
IEA01 |16
Id
Number of Included Functional Groups
M N0 1/5
IEA02 |12
Interchange Control Number
M N0 9/9
34