IWT Version 7.4 – Summary of Data Transfer from
previous IWT Versions and Daily/Weekly Maintenance
Tasks
This guide is made up of the following Sections and supplements the existing IWT User Guide:
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Section 1 - IWT version 7.4 Enhancements
Section 2 - Importing data from previous versions of IWT v7
Section 3 - Daily/Weekly Tasks to be completed within the Unit
Section 4 - Weekly Data Transfer Process
Section 1 - IWT version 7.4 Updates
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Version History worksheet has been updated
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The Summary worksheet has had the Summary Display Graph links removed
(v7 patch 3 users only).
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Within the summary workload sheet there is a validation check within the weekly transfer
box. If the validation check displays ‘Failed’, the ‘Sheet for Review’ section will identify any
validation checks required within the various worksheets.
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The Performance Data worksheet now has additional fields displaying Target and Actual
Indoor IPH (combined inward and prep performance).
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The unit hierarchy has been updated to reflect local changes.
IWT Version 7 4 Upgrade_Quick Reference Guide.doc
Section 2 - Importing data from previous versions of IWT v7
Data can be imported from previous versions of IWT version 7 using the following process.
Ensure all applications are closed
Open your current IWT Version 7 file, print out the summary page or note down all the details shown
below.
Close down your current IWT Version 7 file
No other Excel files should be open.
Open the IWT Version 7.4 file, and click on the Summary sheet. Click on the
button to commence the data import.
The following prompt will appear
Read and respond to the displayed message.
If you select No the process will stop.
IWT Version 7 4 Upgrade_Quick Reference Guide.doc
Select Yes then browse to the file folder where your current IWT Version 7 file is located and click on
the file to select it then click on the
button
Once the import is completed the following message is displayed.
NOTE: That your original IWT file has been renamed OLD as a backup file.
The updated 7.4 file will automatically be named the same as the current file that you selected to be
imported and the file will be automatically saved and closed.
Open your new IWT Version 7.4 file and compare the SUMMARY page that was either printed out or
noted down.
There may be slight variations in the preparation hours and throughputs as the latest version
balances workload by day rather than by week. The planning values for preparation on 48 box fittings
for Town or Rural walks have also been updated.
If you require any clarification contact your Regional Tools & Process Lead or your Central
Deployment Manager.
IWT Version 7 4 Upgrade_Quick Reference Guide.doc
Section 3 - Daily/Weekly Tasks to be completed within the Unit
Data is input one day in arrears with Saturday being input the following Monday. Every Tuesday the
data for the full previous week should be reviewed and submitted to the IWT Sharepoint site using
the Weekly Data Transfer process detailed below. Following data transfer completion save the file
then open the Basic Input worksheet and click on the
entries relating to the previous week.
button to clear all the traffic
buttons to clear all the Indoor Pressure Hours
Open the Hours Input worksheet and click on the
and Indoor lapsed hours relating to the previous week, then save the file ready for the current weeks
data entry as detailed below:
Basic Input worksheet – Input traffic for the previous day (on Monday this will be the traffic for the
previous Saturday)
Local Input worksheet – Input any revised Average Container Fills (reviewed quarterly)
Delivery Details worksheet – In column K select the number of D2D contracts for each walk for the
current week inserting “NIL” for any duties with zero contract (i.e. Firms duties). Column L - insert the
number of Live Redirections for each walk.
Hours Input worksheet – The indoor establishment hours AWD plus SA should balance with the
establishment docket, RCS and mini duty builder. Once these are confirmed as accurate the
establishment hours will not change unless revision activity takes place with changes relating to G54
Inward Sorting and H11 Preparation of mail for delivery.
Input any pressure hours used the previous day (Saturday entered on Monday) for the sub head
codes G54 sorting & H11 prep ensuring that the pressure hours are appropriate to the sub head
code.
Input any lapsed hours used the previous day (Saturday entered on Monday) for the sub head codes
G54 sorting & H11 prep ensuring that the pressure hours are appropriate to the sub head code.
Only hours that are actually lapsed should be entered, do not enter hours that are attended
for but are unoccupied due to lack of available work
Performance Data worksheet – Sense check the daily/weekly current performance, actual achieved
throughputs Items Per Hour and the Hours reduction and or additional hours required to achieve
target. If there are apparent errors review the inputs that have been made for the day and or the
week.
IWT Version 7 4 Upgrade_Quick Reference Guide.doc
Section 4 - Weekly Data Transfer Process
The Transfer Data button, in the Summary Worksheet enables the upload and transfer of weekly
performance data to the share-point site. The weekly transfer cells details the date of the last transfer
and the week commencing date for the data transfer.
Data should be transferred every Tuesday having input accurate traffic and pressure & lapsed hours
for the previous week. The Delivery Details Input worksheet should also be reviewed and the actual
number of Door to Door Contracts and Live Re-directions should be input for each walk for the
performance reporting week prior to transferring data to the Sharepoint site. The week commencing
date should reflect the previous week that the data relates to.
When the Transfer Data button is clicked the following screen will appear:
The region and the office will be automatically populated the reporting week should be selected from
the drop down menu and the send data button clicked, alternatively if you do not wish to proceed
press the cancel button.
The transfer status will be updated and the following screen should appear
If the transfer has been successful you will receive the following message.
Click on Ok and you will return to the Transfer Status Worksheet
IWT Version 7 4 Upgrade_Quick Reference Guide.doc
The above prompt will appear each Tuesday as a reminder that the previous weeks data needs to be
uploaded to the share-point.
Transfer Log Worksheet
The Transfer Log Worksheet provides details of the last week (week commencing date) that data
was uploaded to the share-point site. This includes details of the file name, week commencing date,
first transfer timestamp, last transfer timestamp and number of submissions made. If additional
submissions are made for the same week, as well as retaining the first transfer timestamp, the log
will display the time of the latest upload and the number of submissions will increase accordingly.
History Data Worksheet
Each time that data is transferred to the Sharepoint site the History Data Worksheet will update the
data for the week submitted. This includes overwriting re-submission data and added data for any
new week that is transferred.
IWT Version 7 4 Upgrade_Quick Reference Guide.doc