INSTRUCTIONS FOR ASSESSMENT APPLICATION ONLINE FOR FRESH CASES
GENERAL INSTRUCTIONS:
1. Ensure your eligibility as per M.S. Rules (2014), TEAP Manual 2015, DGS Orders, M.S. Notices/
Circulars issued subsequently from time to time, before filling up the Form electronically.
2. The applicants must to ensure that they have registered on line (at DG Shipping Website
www.dgshipping.gov.in) their Seafarer’s Profile Registration.
(See instructions for Seafarer Profile Registration, if not already done)
3. The applicants have to also update their Seafarers Profile Registration (SPR) (In case they wish to
update their data) before applying for assessments online. If the new data are not up dated in the
SPR, the old data available in the SPR only will be migrated to the assessments online application.
4. Column with red star in the form is mandatorily to be filed in.
5. Online payment to be made after online submission of application, fees once paid will not be
refunded.
6. There are “NO LIMIT” on the number of seats available for examinations (Orals / Written’s) on
the scheduled month, so as such candidates are advised to do online booking at peace and correctly in
one go without PANIC.
If the seats availability status shows as seats full, Please don’t book for other seats as you can do one
attempt booking only per month, so as such you need to report this to MMD immediately for further
increase in the seats capacity for the approvals & conduct of additional batches in the same scheduled
month for that concerned paper.
7. If there is any issues related with fees payment, please report with your fees reference number and
all other details by Email to PIC: Shri Loknath Shroff / Atul Kumar,
Email: Lshroff@ariworld.com,
CC: egovernance-dgs@nic.in, akumar@ariworld.com
Tel.:+91-22-25752038
MMD Mumbai Examination centre’s Email ID:
Nautical - exam@mmd.gov.in
Engineering - exame@mmd.gov.in
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________________
eSamudra Project
Directorate General of Shipping
User Manual
For
Online Assessments
Version: 1.0
Page 2 of 40
USER MANUAL WITH PROCDURES IS APPLICABLE TO FOLLOWING:
1.
·
·
·
·
·
THIS USER MANUAL IS ONLY APPLICABLE TO FOLLOWING F.G GRADES:
2ND MATE (F.G)
CHIEF MATE (F.G)
MASTER (F.G)
MEO CLASS II (F.G)
MEO CLASS I (F.G)
2. THIS USER MANUAL IS NOT APPLICABLE TO NCV GRADE EXAMINATIONS, ALL
NCV GRADES CANDIDATES SHALL REPORT TO MMD MUMBAI ON RESPECTIVE
SCHEDULED ASSESSEMENT/BOOKING DATES (AS PER MONTHLY NOTICE
SCHEDULE POSTED IN MMD MUMBAI WEBSITE www.mmd.gov.in) FOR
ASSESSMENTS & SEAT BOOKINGS.
3. THIS USER MANUAL IS PRESENTLY APPLICABLE TO FRESHER CANDIDATES
(FIRST TIME APPLYING WITH MMD) ELEGIBILITY OF ASSESSMENTS & BOOKING
OF WRITTEN EXAMINATIONS ONLY; ALL FRESHER CANDIDATES SHALL REPORT
TO MMD MUMBAI ON FOR BOOKING OF ORAL EXAMINATIONS ON RESPECTIVE
SCHEDULED ORAL BOOKING DATES (AS PER MONTHLY NOTICE SCHEDULE
POSTED IN MMD MUMBAI WEBSITE www.mmd.gov.in) FOR SEAT BOOKINGS.
4. ALL REPEATER CANDIDATES SHALL SKIP ASSESSMENT ELEGIBILITY STEPS IN
THIS MANUAL AND DIRECTLY BOOK FOR WRITTENS/ORALS BOOKING FROM
ANY CONVENEIENT LOCATIONS WITHOUT REPORTING TO MMD MUMBAI.
Page 3 of 40
Table for Contents / Figures
SNo.
1
2
3
4
5
6
7
8
9
10
11
12
13
Contents
Home page
Seafarers Registrations (New user)
Login Page (Already in possessions of user id & password)
Update Seafarer Profile
Uploaded Photo & Digital signatures
Assessments / Examinations
Online fees payment
Fees payment print out
Form 29 Print out (Formerly Form 15)
Assessments: Approval from MMD side
Written Examinations: Seat Booking
Seat Booking: Approval from MMD side
Admit Card printing
Page 4 of 40
Page Nos.
5
6
7
8-11
12-14
15-17
18-21
22
23-26
27
28-37
38
39-40
1. Home page
Click eGovernance.
Figure 1: Home Page
Note: - Open Internet Explorer and type www.dgshipping.gov.in in address bar to access Home Page and
click on eGovernance to access Login Page (Figure 2: Login Page)
Page 5 of 40
2. Seafarers Registrations (New user)
Click on Seafarer
Registrations
Figure 2: Login Page
Note: For fresh (First time) cases: Click on Seafarers Registrations and fill up Indos, date of birth details,
personal details along with correct email address, send the details to eGovernance for receiving the user id
and password to be received from eGovernance by email.
After receipt of user id and password, Login with user id and password and fill up details
Page 6 of 40
3. Login Page (Already in possessions of user id & password)
Login with user id
& password
Figure 3: Login Page
Note: 1. For Candidates already in possessions of user id and password: Login with user id and password as
received from eGovernance by email
Page 7 of 40
4. Update Seafarer Profile
Click to access
Seafarer Profile
Figure 4: Seafarers Profile
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5. Update Seafarer Profile - Personal Details (Contd.)
Save & Next
Figure 5: Update Seafarers Profile
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6. Update Seafarer Profile (Contd.)
Note: - All fields marked with asterisk (*) are mandatory.
Enter all details &
click on Next, Next..
Figure 6: Personal details
Contact for any type of issues/errors:
PIC: Shri Atul Kumar/Loknath Shroff, Email=egovernance-dgs@nic.in, Tel.:+91-22-25752038
Note: (Fill in all below details one by one and donot miss any field)
1. Seafarer Details -> Personal, Address, Physical Details
2. Educational Details -> Educational Qualifications (Correct Marks/percentage)
3a. Professional Training Details -> Pre Sea Training Details (Training periods/Dates to match)
3b. Professional Training Details -> Modular Courses (Not Post sea competency courses)
3c. Professional Training Details -> Sea Going Details (To match CDC/Form IIIa details)
3d. Professional Training Details -> Post Sea Training Details (Competency courses details)
3e. Professional Training Details -> On Board Training Details (SSTP Training details)
4. Certificate -> Rating Certificate (Rating WKG details if any)
4a. Certificate -> Certificate Endorsement (DCE/GMDSS Endorsements if any)
4b. Certificate -> Certificate of Competency (COC if any)
5. Documents -> Authorised Documents (Passport, CDC, INDOS details)
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7. Update Seafarer Profile - All details such as Educational, Seatime, Course, Passport, CDC and
other details etc etc (Contd.)
Save and Click
home
Figure 7: Final page save
Note: 1. For candidates already in possessions of user id and password: Login with user id and password as
received from eGovernance by email
1. For Candidates already in possessions of user id and password: Login with user id and password as
received from eGovernance by email
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8. Upload Photo & Digital signature
Click & Upload
Photo & Signature
Figure 3: Photo & Signature
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9. Uploaded Photo & Digital signatures (Contd.)
Uploaded photo with
signature
Figure 9: Photo/Signature upload
Note: 1. Good resolution photo with tie/coat with light blue colour background
2. Good quality digital signatures on white clear background
Page 13 of 40
10. Assessments / Examinations
Click on
Examinations
Figure 4: Examinations
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11. Applying for Assessments
Click on Application for
Eligibility Assessment
Figure 5: Assessments
Note: 1. Select this option if you are applying for assessment for examination after completing the post sea
course(s) as applicable. Kindly note that you will not be able to book your seat until this is approved.
2. In case you have already completed your assessment manually and / or have appeared for written/oral
examinations earlier, kindly do not use this form for seat booking and for issue of admit card.
Please fill your profile and contact MMD examinations centre for further instructions.
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12. Assessments / Examinations
1. Click MMD
Mumbai
2. Choose Grade
3. Choose Stream
5. Click continue
4. Click & view
Eligibility Criteria
Figure 6: Assessments
Note: 1. Select correct assessment centre option as “MMD Mumbai” carefully.
2. Choose Grade as appropriate.
3. Select stream as applicable for the grade.
4. Read through Eligibility criteria’s are complied & met with and then proceed further.
5. Then click “continue”
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13. Assessments / Examinations (Contd.)
1. Update these
in profile
2. Click
continue
Figure 7: Assessments contd.
Note: 1. Update courses and if any mandatory leftover requirements as pointed out by the system, till these details
are updated, the system will not move forward to next option.
2. Once all done, Click continue.
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14. Assessments: Fees payment
1. Check I agree
2. Click submit
Figure 14: Fees payment
Note: 1. Ensure your eligibility as per M.S. Rules (2014), TEAP Manual 2015, DGS Orders, M.S. Notices/
Circulars issued subsequently from time to time, before filling up the Form electronically, fees once paid
will not be reimbursed.
2. If there is any issues related with fees payment, please report with your fees reference number and all
other details by Email to
PIC: Shri Loknath Shroff / Atul Kumar,
Email: Lshroff@ariworld.com,
CC: egovernance-dgs@nic.in, akumar@ariworld.com
Tel.:+91-22-25752038
Page 18 of 40
15. Assessments: Fees payment (Contd.)
Click &
pay fees
Figure 15: Fees payment (Contd.)
Note: 1. Ensure your eligibility as per M.S. Rules (2014), TEAP Manual 2015, DGS Orders, M.S. Notices/
Circulars issued subsequently from time to time, before filling up the Form electronically, fees once paid
will not be reimbursed.
2. If there is any issues related with fees payment, please report with your fees reference number and all
other details by Email to
PIC: Shri Loknath Shroff / Atul Kumar,
Email: Lshroff@ariworld.com,
CC: egovernance-dgs@nic.in, akumar@ariworld.com
Tel.:+91-22-25752038
Page 19 of 40
16. Assessments: Fees payment (Contd.)
Click & pay fees
Figure 16: Fees payment (Contd.)
Note: 1. Ensure your eligibility as per M.S. Rules (2014), TEAP Manual 2015, DGS Orders, M.S. Notices/
Circulars issued subsequently from time to time, before filling up the Form electronically, fees once paid
will not be reimbursed.
2. If there is any issues related with fees payment, please report with your fees reference number and all
other details by Email to
PIC: Shri Loknath Shroff / Atul Kumar,
Email: Lshroff@ariworld.com,
CC: egovernance-dgs@nic.in, akumar@ariworld.com
Tel.:+91-22-25752038
Page 20 of 40
17. Assessments: Fees payment (Contd.)
Click & make
payment
Figure 17: Fees payment (Contd.)
Note: 1. If there is any issues related with fees payment, advise candidate to not re-pay, unless issue is sorted out
from DGS E-Governance, Please report with your fees reference number and all other details by Email to
PIC: Shri Loknath Shroff / Atul Kumar,
Email: Lshroff@ariworld.com,
CC: egovernance-dgs@nic.in, akumar@ariworld.com
Tel.:+91-22-25752038
Page 21 of 40
18. Assessments: Fees payment printout
1. Note down application No.
2. Print this page
Figure 18: Fees payment print out
Note: 1. Print out this acknowledgement sheet and note down this application number for all future use.
2. This application number shall be copied for all the respective candidates in one single excel
sheet/document serial wise by the preparatory course conducting institute and printed and brought to MMD
exam centre during scheduled assessments dates.
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19. Printing Form 29 (Form 15 formerly)
Click application status
Figure 19: Form 29 Printing
Note: 1. 2 Sets of Form 29 to be printed and file made for MMD scrutiny/assessments.
2. Other Xerox copies and originals docs shall be attached to the file as per the assessment checklist.
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20. Printing Form 29 (Form 15 formerly) Contd.
1. Once approved, status
will show approved by
Assessor
2. Click application status
Figure 20: Form 29 Printing
Note: 1. 2 Sets of Form 29 to be printed and file made for MMD scrutiny/assessments.
2. Other Xerox copies and originals docs shall be attached to the file as per the assessment checklist.
Page 24 of 40
21. Printing Form 29 (Form 15 formerly) Contd.
Click print Form 15
Figure 21: Form 29 Printing
Note: 1. 2 Sets of Form 29 to be printed and file made for MMD scrutiny/assessments.
2. Other Xerox copies and originals docs shall be attached to the file as per the assessment checklist.
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22. Printing Form 29 (Form 15 formerly) Contd.
Figure 21: Form 29 Printing
Note: 1. 2 Sets of Form 29 to be printed and file made for MMD scrutiny/assessments.
2. Other Xerox copies and originals docs shall be attached to the file as per the assessment checklist and All
files to brought to MMD exam centre in sequential order for scrutiny/assessments.
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23. Assessments: Approval from MMD side
1. ON RECEIPT OF FILES WITH APPLICATION NUMBER, MMD
EXAM CENTRE WILL SCRUTNISE THE DOCUMENTS
PHYSICALLY / ONLINE AND WILL APPROVE ASSESSEMENT
CASES ONE BY ONE.
2. ONCE ASSESSMENTS IS APPROVED FROM MMD SIDE, THEN
ONLY SEAT BOOKING’S CAN BE DONE FOR WRITTEN
EXAMINATIONS.
Page 27 of 40
24. Written Examinations: Seat Booking
Click seat booking
Figure 24: Fees payment print out
Note: 1. After approvals of eligibility from MMD side, click on seat booking option.
2. Can apply for seat booking only once in a month, i.e You cannot book for written and oral separately for
the same month
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25. Written Examinations: Seat Booking
1. Select centre
3. Select Stream
2. Select Grade
4. Continue
Figure 25: Seat Booking
Note: 1. Select centre as MMD Mumbai
2. Select correct Grade
3. Select Stream
4. Click continue to proceed further
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26. Written Examinations: Seat Booking (Contd.)
1. Select Year
2. Select Yes
* 3. Select Correct
Month
4. Continue
Figure 26: Seat Booking
Note: 1. Select Year 2015
2. Sightest done as Yes
3. Select Correct Month “Examination’s Month” (It’s Not the Month of Assessment)
4. Click continue to proceed further
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27. Written Examinations: Seat Booking (Contd.)
1. Check all seats
2. Continue
Figure 27: Seat Booking (Contd.)
Note: 1. Check all seats
2. Click continue to proceed further
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28. Written Examinations: Seat Booking (Contd.)
1. Check all seats ok
2. Continue
Figure 28: Seat Booking (Contd.)
Note: 1. Check all OK
2. Click continue to proceed further
Page 32 of 40
29. Written Examinations: Seat Booking (Contd.)
1. Note down application No.
2. Click Pay fees online
Figure 29: Seat Booking (Contd.)
Note: 1. Note down Application Number
2. Click to continue
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30. Written Examinations: Seat Booking (Contd.)
Click Pay now
Figure 30: Seat Booking (Contd.)
Note: 1. Click Continue
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31. Written Examinations: Seat Booking (Contd.)
Click Continue
Figure 31: Seat Booking (Contd.)
Note: 1. Click Continue
Page 35 of 40
32. Written Examinations: Seat Booking (Contd.)
Click Make Payment
Figure 32: Seat Booking (Contd.)
Note: 1. Use any mode as Credit Card/Debit Card/Internet Banking for making payments
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33. Written Examinations: Seat Booking (Contd.)
1. Noted down application no.
2. Check payment Success
3. Print Acknowledgement
4. Return to main menu
Figure 33: Seat Booking (Contd.)
Note: 1. Note down Application Number
2. Make a list for all candidates with Seat Booking (SB) Numbers in excel sheet and send by email to
MMD Mumbai exam centre.
Email:
Nautical - exam@mmd.gov.in
Engineers - exame@mmd.gov.in
Page 37 of 40
34. Seat Booking: Approval from MMD side
1. ON RECEIPT OF EXCEL SHEET OF SEAT BOOKING
REFERENCE NUMBERS FROM COLLEGES BY EMAIL, MMD
EXAM CENTRE WILL CHECK ONLINE AND WILL APPROVE
SEAT BOOKING CASES ONE BY ONE ONLINE.
2. ONCE SEAT BOOKING IS APPROVED FROM MMD SIDE,
THEN ONLY CANDIDATE CAN PRINT ADMIT CARD ONLINE.
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35. Admit Card printing
Click to Print admit card
Figure 35: Admit card printing
Note: 1. Click to View & Print Admit Card
Page 39 of 40
36. Admit Card printing (Contd.)
Click to Print
Figure 36: Admit card printing (Contd.)
Note: 1. Click to View & Print Admit Card in COLOUR only
2. Candidate shall report to MMD Mumbai exam centre on the respective date of examinations only with
Admit card and with original Passport/CDC for verifications.
Page 40 of 40