2nd June 2009 Mr.K.J.Burdett Cr.M.L.Clothier Cr.T.R.Kerley Cr.J.K.Pfitzner Cr.B.M.Pope Cr.M.N.Size Cr.L.G.Stapledon Cr.W.J.Wooldridge Cr.C.H.Zadow Dear Mayor and Councillors, I have to advise that the next meeting of Council will be held in the Council th Chambers on Tuesday 9 June, 2009 at 9.00 a.m. Yours Faithfully Peter Smithson Chief Executive Officer 9 June 2009 Council Agenda Corporate Services AGENDA 1. OPENING BUSINESS 1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 Prayer Present Apologies Confirmation of Minutes – Council 12.5.09 and Special Meeting 25.5.09 Business Arising from Minutes Mayoral Remarks Questions Petitions 2. CORPORATE SERVICES REPORT 2.1 2.2 2.3 2.4 2.5 2.6 Confirmation of Minutes Business Arising Chief Executive Officer’s Report Manager Corporate Services Report Finance Statement & Summary Totals of Accounts for Confirmation and Payment Budget Estimate Comparison 3. COMMUNITY SERVICES REPORT 3.1 3.2 3.3 3.4 3.5 3.6 3.7 Confirmation of Minutes Business Arising Manager Environment & Planning Report General Inspector Report Environmental Health Officer’s Report Fire Prevention Officer’s Report Grant Officer’s Report 4. ENGINEERING & WORKS REPORT 4.1 4.2 4.3 4.3.1 4.3.2 4.4 Confirmation of Minutes Business Arising Plant & Machinery Reports Operating Account Inspection Report Works Report 5. CORRESPONDENCE 6. REPRESENTATIVE’S REPORTS 6.1 Elected Member’s Reports 7. CLOSURE th 9 June, 2009 - Agenda 1. OPENING BUSINESS 1.1 Prayer & Welcome 1.2 Present 1.3 Apologies 1.4 Confirmation of Minutes That the Minutes of the previous Council meeting held on 12th May, 2009 and Special Meeting held on 25th May, 2009 be taken as read and signed as correct. 1.5 Business Arising 1.6 Mayoral Remarks. 1.7 Questions 1.8 Petitions th 9 June, 2009 - Agenda 2. CORPORATE SERVICES REPORT 2.1 Confirmation of Minutes 2.2 Business Arising 2.3 Chief Executive Officer’s Report 2.3.1 Meetings attended by the CEO 14.5.2009 – Regional Development Australia Forum, Karoonda. Mayor and CEO in attendance. A number of areas considered including focus, benefits, governance, funding, staffing/asset transition, boundaries and dates/timing. It was quite clear from the meeting that those present recognised the differences between the Murraylands and the Riverland. This did not fair well for combining both Boards. Benefits from the proposal were not articulated. However, it was recognised that in order to meet the Commonwealth’s move for less RDA’s that the MMLGA provide a model which would have an overarching body but still retain the two boards. The Mayor and CEO also completed an LGA survey on Council’s behalf which was to be returned to the LGA by 29/5/2009. 15.5.2009 – Final agreement by the Enterprise Agreement Committee, Karoonda with the acceptance of the draft agreement subject to some minor changes and the inclusion of three month trial period for changed working conditions. 19.5.2009 – Local Emergency Response Seminar, Karoonda attended with Works Manager. 25.5.2009 – Friends of the Karoonda Park Lands meeting at Karoonda organised by Chris Grant from the Dept. of Environment & Heritage. Representatives from the Historical Society and Lions Club. Status of the land was discussed including aim of the group. A management plan for the area has previously been developed. Considered important with the prevalence of trail bikes to have the area fenced. Also try and get some involvement by the School. Next meeting 10.8.2009. 27.5.2009 – Administration Staff Meeting. 29.5.1009 – Mayor/CEO’s Local Government NRM Forum, Murray Bridge. Mayor and CEO attended. A number of apologies. Collection of the NRM levy created considerable discussion with it quite clear from those present that they oppose Local Government collecting the levy on the State Government’s behalf. Michael Barry from the LGA also provided further information. NRM’s proposed budget was also discussed along with the proposed increases. The matter of trail bikes on road reserves was raised and the LGA will be organising a forum to further discuss the matter with stakeholders. An alarming presentation on the state of the Murray. The next meeting will be in six months time with the main topic being animal and plant control. 2.6.2009 – Murray Mallee Mining Consultative Committee, East Murray Community Centre. Mayor and CEO attended. Introductions given as Australian Zircon have had an alteration to staff including the General Manager and Manager of Operations. th 9 June, 2009 - Agenda Acknowledgement made of the contribution of the late John Fry from Australian Zircon. Australian Zircon provided details on the levels of contribution provided to affected landowners. Project update provided. Rehabilitation of the land was discussed. Next meeting 4 August 2009. 2.3.2 Delegated Approvals Badge Days – Nil. B Doubles – ABB, Selleck Transport. Overmass/Overdimensional – SC Heinrich & Co Roadside drilling – Australian Zircon (Copy in correspondence) 2.3.3 NRM Levy Correspondence received at the last meeting advised at the last meeting advised of a drop in the levy based on the 2008/09 figures provided, i.e. from $17,170 to $12,651. However this did not take account of the fact that a further reduction was made due to the response of Councils and gazetted on 26 June 2008. The amount raised was $10,711. Therefore the proposed increase from 2008/2009 to 2009/2010 is 18.11%. A further letter has been written opposing an increase of such a magnitude. 2.3.4 Review of Policies Review of policies and policies to be considered at this meeting are -: Public Consultation Policy, Safe Work Environment and Training & development Policy for Council Members. No changes recommended to the Policies. Recommendation: That the above policies having been reviewed be adopted by Council. 2.4 Manager, Corporate Services Report th 2.4.1 Audit Committee Minutes 28 April 2009 th Council at its meeting on the 12 May 2009 received the above minutes and considered for adoption those recommendations contained therein. Recommendation 1: That the changes to the draft summary annual business plan be adopted by Council. Recommendation 2: That the budget review of income and expenditure to the 31 March 2009 be noted. Recommendation 3: That the Whistle Blowers Protection Policy and the Model Fraud and Corruption Prevention Policy be adopted subject to further discussion with the CEO and staff regarding the responsible officer. Recommendation: That the above recommendations of the Audit Committee be adopted by Council. The Whistle Blowers Protection Policy and the Model Fraud and Corruption Policy were distributed at the last meeting and these policies require the appointment of a responsible Officer. th 9 June, 2009 - Agenda Recommendation: That the Manager, Corporate Services Mr John Claydon be appointed as the responsible officer. 2.4.2 Appointment of Auditor The current term of the Auditor John Ewen & Associates expires on the 30 June 2009. John Ewen & Associates will finalise the 2008/2009 financial audit. Tenders have been called for the provision of Auditing Services for two years th commencing from 1 July 2009 to 30 June 2011. th Tenders close at 5.00pm on Friday 26 June 2009. 2.4.3 Community Infrastructure Grant Progress Report Karoonda Tennis/Netball Courts The first stage of the Netball/Tennis Courts resurfacing was completed by Ace Bitumen contractors on Friday 22 May 2009. Temporary line marking is scheduled for 2 June 2009. The final stage of the Acrylic resurfacing and top coat etc cannot be done by Contractor Recreational Surfaces until the warmer weather. This work has been scheduled for late October 2009. Karoonda Institute, Verandah, Shutters and Acoustics Contractors appointed, materials ordered and work should commence soon. Stormwater West terrace to Railway Terrace Pipe, pump control, cable and conduit purchased. A third of the piping has been laid. Project should be completed by 30 September 2009. Playground Equipment Equipment has been ordered with delivery in four weeks. 2.5 st Finance Statement & Summary of Account Total payments to the 31 May 2009 Recommendation: That the Finance Statement as presented be adopted, such adoption to include; 1. endorsement of payments made on cheque numbers 13760 to 13807 and EFT payments 280 to 321 inclusive and totalling $145,468.03 including EFT payroll and Bank Charges; and 2. endorsement of expenditure confirmed by the District Council of Karoonda East Murray at its meeting held on the 9th June 2009. th 9 June, 2009 - Agenda 3. COMMUNITY SERVICES REPORT 3.1 Confirmation of Minutes 3.2 Business Arising 3.3 Manager Environment & Planning Report – June, 2009 3.3.1 Development Report – May 2009 DA Rec’d Applicant/Owner Address Land Value 16/09 12/5 SJ Bruhn Bowhill Lot 9 Hd Bowhill 4,950 17/09 14/5 Neil McConnell 48 Bucknall Rd, Glanview 5015 18/09 26/5 RD Cheriton Karoonda 19/09 15/5 S Annear Karoonda DCKEM 11 Railway Tce Karoonda 20/09 Lot 37, 38 Hummel St, Wanbi Sec 147 HS Green Ave Karoonda Sec 148 KR Wilson Drive Lot 8, 9 Railway Tce, Lot 6 Hd Marmon Jabuk Description Dwelling extensions Builder owner Selecta Homes 124,87 0 Trans Dwelling 24,000 storage shed Aussie Sheds 270 4,350 shed Owner 54 17,288 Demolish shed New shed Recommendation That the applications received be noted and that Council endorses the applications issued approval under delegated authority. 3.4 General Inspector’s Report Classification of reserves regarding dogs and camping th At Council’s meeting held on the 9 December 2008, Council resolved to adopt a set th of by-laws. The by-laws came operational from the 18 April 2009. Council can now make resolutions to control certain activities on Council land. The following recommendations will cover all the parks and reserves that are owned by or in the care and control of Council. Recommendation That Council declares that; 1. All parks and reserves that are owned by or are in the care and control of Council are to be designated “No Camping” with the exception of the Apex Caravan Park located at Part Section 161 Railway Terrace, Karoonda which is a designated Council caravan park/camping ground. 2. All parks and reserves that are owned by or are in the care and control of Council are designated dog on leash areas with the exceptions of the following. a) The town oval at Karoonda declared a dog free area. b) The children’s playground opposite No 19 Railway Terrace, Karoonda declared a dog free area. c) The town oval surrounds and Apex Park at Karoonda declared an off leash area. th 9 June, 2009 - Agenda Area 3.5 Environmental Health Officer’s Report 3.6 Fire Prevention Officer’s Report 3.7 Grant Officer’s Report th 9 June, 2009 - Agenda 4. ENGINEERING & WORKS REPORT 4.1 Confirmation of Minutes 4.2 Business Arising 4.3 Plant & Machinery Reports Cat 12H Grader Plant No. 2 Full report provided to the Works Manager on 14.5.2009 with cost to overhaul transmission estimated at $26,808.54 gst ex. Work included replacement of damaged low range clutch friction discs and steel plates, replace damaged park brake friction discs and steel plates, replace all seals through the transmission, replace the end friction discs from each clutch pack and reassemble and test. Cavill Power have been contacted concerning the repair costs and are still to reach a decision. Further advice will be given at the meeting. The grader is back at Karoonda and out on the job. Fuso Plant No. 27 Gear box repairs were required to be carried out with repairs carried out by a gearbox specialist. The truck has been repaired and back in operation. 4. Works Report 4.4.1 Works in Progress Wood Road – Widening and sheeting with rubble. A distance of five kilometres. Estimated completion end of June, 2009. Gowling Road – Repaired. 4.3.2 Works Program Sandalwood Lalirra – Following completion of Wood Road. 4.4.3 Road Naming Correspondence was forwarded to adjoining Councils and adjoining Councils as a result of the discussions held at the previous meeting of Council. Further consideration was to be given to naming a road “Pomery Road”. Also note correspondence received from the District Council of Loxton Waikerie for road name changes of Boundary Road to Carnell Road and Wunkar Road to Mantung Road. Contact made with the Director, Infrastructure, Tom Avery. A meeting is to be organised to further discuss the road naming. 4.4.4 Karoonda & District Bowling Club Fence The Works Manager and Ward Councillors met with representatives from the Club on 25.5.2009 to discuss the removal of the Railway Terrace fence. th 9 June, 2009 - Agenda To minimise damage to the surrounding area, namely the paving a back hoe will be required to enable removal of the existing wall and use of boards other material to protect the existing paving during demolition and removal. It is estimated that this could take three days for removal. Recommendation : That Council give support to the Karoonda & District Bowling Club by the removal of the existing fence and this to be allocated from the Elected Member’s Discretionary Fund in 2009/2010. 4.4.5 Karoonda Area School – School Zone The Karoonda Area School had previously asked Council to consider a further School zone on Angus Street. A response was received from the Investigations & Safety Officer, Eastern Region of DTEI. Observations made on Tuesday afternoon that 5 children exited the School via the Angas Street gate and 3 cars were in the vicinity on the School side of the street. Three children crossed the road. The Department have advised that if the Karoonda Area School were part of the Safe Routes to School Program DTEI would support, subject to Council support an extra school zone because of the exit gate on Angus Street. It was acknowledged that it was an extremely low trafficked road with minimal children present and Council’s cost would be minimal. However, Council needs to determine if the extra cost is warranted given the limited use. Recommendation : That Council make a decision concerning an extra School Zone on Angus Street. 4.4.6 Railway Terrace/West Terrace Intersection As a result of the stormwater upgrade and new mains being laid a line will be required to go on the north eastern corner of the above intersection. At present this area is paved and as a result of the construction a section of paving will need to be removed. Council has a number of options in terms of reinstating the area. The pavers could be re-laid but it would be difficult to match back to as is condition. Alternatives to consider are -: lay artificial turf; or resheet the area to match in with existing crushed gravel. Removed pavers could then be used to lay along the footpath on the West Terrace side of the Bowling Green. It also could be an option to lay artificial turf from the pram ramp to the straight footpath alignment. Recommendation : That Council further consider options for the existing paving on the corner of the Railway/West Terrace Intersection. 4.4.7 Black Spot Funding – 2009/2010 Formal advice has been received from the Minister for Road Safety advising that Council has been successful with its application for black spot funding for Sherlock Road Level Crossing to construct a pedestrian maze at the rail crossing with the contribution being $10,000. 4.4.8 Landscaping – Southern Side of Railway Terrace, Karoonda Work commenced on Wednesday 3 June 2009. th 9 June, 2009 - Agenda 5. CORRESPONDENCE 5.1 Correspondence Requiring Possible Action 5.1.1 Murraylands Regional Development Board Inc TOR and seeking nominations to Murraylands Tourism Partnership. 5.1.2 DC Loxton Waikerie Road Naming issues. 5.1.3 Mark Parnell, Australian Greens SA Seeking support for Development (Major Developments) Amendment Bill. 5.1.4 Karoonda Fuel Stop Seeking permission for sign use. 5.1.5 Minister for State/Local Government Relations Draft Local Government (Elections) (Miscellaneous) Amendment Bill. 5.1.6 a) b) c) Cleaning Tenders Kelly Smith Angela Dodding Catherine Diaz 5.2 Correspondence to be Tabled 5.2.1 Landscape Construction Services Quote and revised drawings 5.2.2 Australian Zircon NL Exploration drilling road reserves. 5.2.3 a) 5.2.4 LGA of SA C21.5 – En Bloc Motions The Rural City of Murray Bridge Invitation to attend Civic Reception on 1 July 2009. 5.2.5 Copeville Hall Inc Archives – Community Memorabilia. th 9 June, 2009 - Agenda 5.2.6 Feline Association of SA Inc Cat legislation. th 9 June, 2009 - Agenda 6. REPRESENTATIVES REPORTS 6.1 Elected Member’s Reports 6.1.1 Cr.C.H.Zadow 6.1.2 Cr.J.K.Pfitzner 6.1.3 Cr.L.G.Stapledon 6.1.4 Cr.B.M.Pope 6.1.5 Cr.M.N.Size 6.1.6 Cr.W.J.Wooldridge 6.1.7 Cr.T.R.Kerley 6.1.8 Cr.M.L.Clothier th 9 June, 2009 - Agenda