2nd June 2009
Mr.K.J.Burdett
Cr.M.L.Clothier
Cr.T.R.Kerley
Cr.J.K.Pfitzner
Cr.B.M.Pope
Cr.M.N.Size
Cr.L.G.Stapledon
Cr.W.J.Wooldridge
Cr.C.H.Zadow
Dear Mayor and Councillors,
I have to advise that the next meeting of Council will be held in the Council
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Chambers on Tuesday 9 June, 2009 at 9.00 a.m.
Yours Faithfully
Peter Smithson
Chief Executive Officer
9 June 2009 Council Agenda Corporate Services
AGENDA
1.
OPENING BUSINESS
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
Prayer
Present
Apologies
Confirmation of Minutes – Council 12.5.09 and Special Meeting 25.5.09
Business Arising from Minutes
Mayoral Remarks
Questions
Petitions
2.
CORPORATE SERVICES REPORT
2.1
2.2
2.3
2.4
2.5
2.6
Confirmation of Minutes
Business Arising
Chief Executive Officer’s Report
Manager Corporate Services Report
Finance Statement & Summary Totals of Accounts for Confirmation and
Payment
Budget Estimate Comparison
3.
COMMUNITY SERVICES REPORT
3.1
3.2
3.3
3.4
3.5
3.6
3.7
Confirmation of Minutes
Business Arising
Manager Environment & Planning Report
General Inspector Report
Environmental Health Officer’s Report
Fire Prevention Officer’s Report
Grant Officer’s Report
4.
ENGINEERING & WORKS REPORT
4.1
4.2
4.3
4.3.1
4.3.2
4.4
Confirmation of Minutes
Business Arising
Plant & Machinery Reports
Operating Account
Inspection Report
Works Report
5.
CORRESPONDENCE
6.
REPRESENTATIVE’S REPORTS
6.1
Elected Member’s Reports
7.
CLOSURE
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9 June, 2009 - Agenda
1.
OPENING BUSINESS
1.1
Prayer & Welcome
1.2
Present
1.3
Apologies
1.4
Confirmation of Minutes
That the Minutes of the previous Council meeting held on 12th May, 2009 and Special
Meeting held on 25th May, 2009 be taken as read and signed as correct.
1.5
Business Arising
1.6
Mayoral Remarks.
1.7
Questions
1.8
Petitions
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9 June, 2009 - Agenda
2.
CORPORATE SERVICES REPORT
2.1
Confirmation of Minutes
2.2
Business Arising
2.3
Chief Executive Officer’s Report
2.3.1 Meetings attended by the CEO
14.5.2009 – Regional Development Australia Forum, Karoonda. Mayor and CEO in
attendance. A number of areas considered including focus, benefits, governance,
funding, staffing/asset transition, boundaries and dates/timing. It was quite clear
from the meeting that those present recognised the differences between the
Murraylands and the Riverland. This did not fair well for combining both Boards.
Benefits from the proposal were not articulated. However, it was recognised that in
order to meet the Commonwealth’s move for less RDA’s that the MMLGA provide a
model which would have an overarching body but still retain the two boards. The
Mayor and CEO also completed an LGA survey on Council’s behalf which was to be
returned to the LGA by 29/5/2009.
15.5.2009 – Final agreement by the Enterprise Agreement Committee, Karoonda
with the acceptance of the draft agreement subject to some minor changes and the
inclusion of three month trial period for changed working conditions.
19.5.2009 – Local Emergency Response Seminar, Karoonda attended with Works
Manager.
25.5.2009 – Friends of the Karoonda Park Lands meeting at Karoonda organised by
Chris Grant from the Dept. of Environment & Heritage. Representatives from the
Historical Society and Lions Club. Status of the land was discussed including aim of
the group. A management plan for the area has previously been developed.
Considered important with the prevalence of trail bikes to have the area fenced.
Also try and get some involvement by the School. Next meeting 10.8.2009.
27.5.2009 – Administration Staff Meeting.
29.5.1009 – Mayor/CEO’s Local Government NRM Forum, Murray Bridge. Mayor
and CEO attended. A number of apologies. Collection of the NRM levy created
considerable discussion with it quite clear from those present that they oppose Local
Government collecting the levy on the State Government’s behalf. Michael Barry
from the LGA also provided further information. NRM’s proposed budget was also
discussed along with the proposed increases. The matter of trail bikes on road
reserves was raised and the LGA will be organising a forum to further discuss the
matter with stakeholders. An alarming presentation on the state of the Murray. The
next meeting will be in six months time with the main topic being animal and plant
control.
2.6.2009 – Murray Mallee Mining Consultative Committee, East Murray Community
Centre. Mayor and CEO attended. Introductions given as Australian Zircon have
had an alteration to staff including the General Manager and Manager of Operations.
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9 June, 2009 - Agenda
Acknowledgement made of the contribution of the late John Fry from Australian
Zircon.
Australian Zircon provided details on the levels of contribution provided to affected
landowners. Project update provided. Rehabilitation of the land was discussed.
Next meeting 4 August 2009.
2.3.2 Delegated Approvals
Badge Days – Nil.
B Doubles – ABB, Selleck Transport.
Overmass/Overdimensional – SC Heinrich & Co
Roadside drilling – Australian Zircon (Copy in correspondence)
2.3.3 NRM Levy
Correspondence received at the last meeting advised at the last meeting advised of
a drop in the levy based on the 2008/09 figures provided, i.e. from $17,170 to
$12,651. However this did not take account of the fact that a further reduction was
made due to the response of Councils and gazetted on 26 June 2008. The amount
raised was $10,711.
Therefore the proposed increase from 2008/2009 to
2009/2010 is 18.11%. A further letter has been written opposing an increase of
such a magnitude.
2.3.4 Review of Policies
Review of policies and policies to be considered at this meeting are -: Public
Consultation Policy, Safe Work Environment and Training & development Policy for
Council Members. No changes recommended to the Policies.
Recommendation: That the above policies having been reviewed be adopted by
Council.
2.4
Manager, Corporate Services Report
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2.4.1 Audit Committee Minutes 28 April 2009
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Council at its meeting on the 12 May 2009 received the above minutes and
considered for adoption those recommendations contained therein.
Recommendation 1: That the changes to the draft summary annual business plan
be adopted by Council.
Recommendation 2: That the budget review of income and expenditure to the 31
March 2009 be noted.
Recommendation 3: That the Whistle Blowers Protection Policy and the Model
Fraud and Corruption Prevention Policy be adopted subject to further discussion
with the CEO and staff regarding the responsible officer.
Recommendation: That the above recommendations of the Audit Committee be
adopted by Council.
The Whistle Blowers Protection Policy and the Model Fraud and Corruption Policy
were distributed at the last meeting and these policies require the appointment of a
responsible Officer.
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9 June, 2009 - Agenda
Recommendation: That the Manager, Corporate Services Mr John Claydon be
appointed as the responsible officer.
2.4.2 Appointment of Auditor
The current term of the Auditor John Ewen & Associates expires on the 30 June
2009. John Ewen & Associates will finalise the 2008/2009 financial audit.
Tenders have been called for the provision of Auditing Services for two years
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commencing from 1 July 2009 to 30 June 2011.
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Tenders close at 5.00pm on Friday 26 June 2009.
2.4.3 Community Infrastructure Grant Progress Report
Karoonda Tennis/Netball Courts
The first stage of the Netball/Tennis Courts resurfacing was completed by Ace
Bitumen contractors on Friday 22 May 2009. Temporary line marking is scheduled
for 2 June 2009. The final stage of the Acrylic resurfacing and top coat etc cannot be
done by Contractor Recreational Surfaces until the warmer weather. This work has
been scheduled for late October 2009.
Karoonda Institute, Verandah, Shutters and Acoustics
Contractors appointed, materials ordered and work should commence soon.
Stormwater West terrace to Railway Terrace
Pipe, pump control, cable and conduit purchased. A third of the piping has been
laid.
Project should be completed by 30 September 2009.
Playground Equipment
Equipment has been ordered with delivery in four weeks.
2.5
st
Finance Statement & Summary of Account Total payments to the 31 May
2009
Recommendation:
That the Finance Statement as presented be adopted, such adoption to include;
1. endorsement of payments made on cheque numbers 13760 to 13807 and EFT
payments 280 to 321 inclusive and totalling $145,468.03 including EFT
payroll and Bank Charges; and
2. endorsement of expenditure confirmed by the District Council of Karoonda East
Murray at its meeting held on the 9th June 2009.
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9 June, 2009 - Agenda
3.
COMMUNITY SERVICES REPORT
3.1
Confirmation of Minutes
3.2
Business Arising
3.3
Manager Environment & Planning Report – June, 2009
3.3.1 Development Report – May 2009
DA
Rec’d
Applicant/Owner
Address
Land
Value
16/09
12/5
SJ Bruhn
Bowhill
Lot 9 Hd Bowhill
4,950
17/09
14/5
Neil McConnell
48 Bucknall Rd,
Glanview 5015
18/09
26/5
RD Cheriton
Karoonda
19/09
15/5
S Annear
Karoonda
DCKEM
11 Railway Tce
Karoonda
20/09
Lot 37, 38
Hummel St,
Wanbi
Sec 147 HS
Green Ave
Karoonda
Sec 148 KR
Wilson Drive
Lot 8, 9 Railway
Tce, Lot 6 Hd
Marmon Jabuk
Description
Dwelling
extensions
Builder
owner
Selecta
Homes
124,87
0
Trans
Dwelling
24,000
storage
shed
Aussie
Sheds
270
4,350
shed
Owner
54
17,288
Demolish
shed
New shed
Recommendation
That the applications received be noted and that Council endorses the applications
issued approval under delegated authority.
3.4
General Inspector’s Report
Classification of reserves regarding dogs and camping
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At Council’s meeting held on the 9 December 2008, Council resolved to adopt a set
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of by-laws. The by-laws came operational from the 18 April 2009. Council can now
make resolutions to control certain activities on Council land. The following
recommendations will cover all the parks and reserves that are owned by or in the
care and control of Council.
Recommendation
That Council declares that;
1. All parks and reserves that are owned by or are in the care and control of
Council are to be designated “No Camping” with the exception of the Apex
Caravan Park located at Part Section 161 Railway Terrace, Karoonda which
is a designated Council caravan park/camping ground.
2. All parks and reserves that are owned by or are in the care and control of
Council are designated dog on leash areas with the exceptions of the
following.
a)
The town oval at Karoonda declared a dog free area.
b)
The children’s playground opposite No 19 Railway Terrace, Karoonda
declared a dog free area.
c)
The town oval surrounds and Apex Park at Karoonda declared an off
leash area.
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9 June, 2009 - Agenda
Area
3.5
Environmental Health Officer’s Report
3.6
Fire Prevention Officer’s Report
3.7
Grant Officer’s Report
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9 June, 2009 - Agenda
4.
ENGINEERING & WORKS REPORT
4.1
Confirmation of Minutes
4.2
Business Arising
4.3
Plant & Machinery Reports
Cat 12H Grader Plant No. 2
Full report provided to the Works Manager on 14.5.2009 with cost to overhaul
transmission estimated at $26,808.54 gst ex. Work included replacement of
damaged low range clutch friction discs and steel plates, replace damaged park
brake friction discs and steel plates, replace all seals through the transmission,
replace the end friction discs from each clutch pack and reassemble and test. Cavill
Power have been contacted concerning the repair costs and are still to reach a
decision. Further advice will be given at the meeting. The grader is back at
Karoonda and out on the job.
Fuso Plant No. 27
Gear box repairs were required to be carried out with repairs carried out by a gearbox
specialist. The truck has been repaired and back in operation.
4.
Works Report
4.4.1 Works in Progress
Wood Road – Widening and sheeting with rubble. A distance of five kilometres.
Estimated completion end of June, 2009.
Gowling Road – Repaired.
4.3.2 Works Program
Sandalwood Lalirra – Following completion of Wood Road.
4.4.3 Road Naming
Correspondence was forwarded to adjoining Councils and adjoining Councils as a
result of the discussions held at the previous meeting of Council. Further
consideration was to be given to naming a road “Pomery Road”. Also note
correspondence received from the District Council of Loxton Waikerie for road name
changes of Boundary Road to Carnell Road and Wunkar Road to Mantung Road.
Contact made with the Director, Infrastructure, Tom Avery. A meeting is to be
organised to further discuss the road naming.
4.4.4 Karoonda & District Bowling Club Fence
The Works Manager and Ward Councillors met with representatives from the Club on
25.5.2009 to discuss the removal of the Railway Terrace fence.
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9 June, 2009 - Agenda
To minimise damage to the surrounding area, namely the paving a back hoe will be
required to enable removal of the existing wall and use of boards other material to
protect the existing paving during demolition and removal. It is estimated that this
could take three days for removal.
Recommendation : That Council give support to the Karoonda & District Bowling Club
by the removal of the existing fence and this to be allocated from the Elected
Member’s Discretionary Fund in 2009/2010.
4.4.5 Karoonda Area School – School Zone
The Karoonda Area School had previously asked Council to consider a further School
zone on Angus Street. A response was received from the Investigations & Safety
Officer, Eastern Region of DTEI. Observations made on Tuesday afternoon that 5
children exited the School via the Angas Street gate and 3 cars were in the vicinity on
the School side of the street. Three children crossed the road. The Department have
advised that if the Karoonda Area School were part of the Safe Routes to School
Program DTEI would support, subject to Council support an extra school zone
because of the exit gate on Angus Street. It was acknowledged that it was an
extremely low trafficked road with minimal children present and Council’s cost would
be minimal. However, Council needs to determine if the extra cost is warranted given
the limited use.
Recommendation : That Council make a decision concerning an extra School Zone on
Angus Street.
4.4.6 Railway Terrace/West Terrace Intersection
As a result of the stormwater upgrade and new mains being laid a line will be required
to go on the north eastern corner of the above intersection. At present this area is
paved and as a result of the construction a section of paving will need to be removed.
Council has a number of options in terms of reinstating the area. The pavers could be
re-laid but it would be difficult to match back to as is condition. Alternatives to consider
are -: lay artificial turf; or resheet the area to match in with existing crushed gravel.
Removed pavers could then be used to lay along the footpath on the West Terrace
side of the Bowling Green. It also could be an option to lay artificial turf from the pram
ramp to the straight footpath alignment.
Recommendation : That Council further consider options for the existing paving on the
corner of the Railway/West Terrace Intersection.
4.4.7 Black Spot Funding – 2009/2010
Formal advice has been received from the Minister for Road Safety advising that
Council has been successful with its application for black spot funding for Sherlock
Road Level Crossing to construct a pedestrian maze at the rail crossing with the
contribution being $10,000.
4.4.8 Landscaping – Southern Side of Railway Terrace, Karoonda
Work commenced on Wednesday 3 June 2009.
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9 June, 2009 - Agenda
5.
CORRESPONDENCE
5.1
Correspondence Requiring Possible Action
5.1.1
Murraylands Regional Development Board Inc
TOR and seeking nominations to Murraylands Tourism Partnership.
5.1.2
DC Loxton Waikerie
Road Naming issues.
5.1.3
Mark Parnell, Australian Greens SA
Seeking support for Development (Major Developments) Amendment Bill.
5.1.4
Karoonda Fuel Stop
Seeking permission for sign use.
5.1.5
Minister for State/Local Government Relations
Draft Local Government (Elections) (Miscellaneous) Amendment Bill.
5.1.6
a)
b)
c)
Cleaning Tenders
Kelly Smith
Angela Dodding
Catherine Diaz
5.2
Correspondence to be Tabled
5.2.1
Landscape Construction Services
Quote and revised drawings
5.2.2
Australian Zircon NL
Exploration drilling road reserves.
5.2.3
a)
5.2.4
LGA of SA
C21.5 – En Bloc Motions
The Rural City of Murray Bridge
Invitation to attend Civic Reception on 1 July 2009.
5.2.5
Copeville Hall Inc
Archives – Community Memorabilia.
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9 June, 2009 - Agenda
5.2.6
Feline Association of SA Inc
Cat legislation.
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9 June, 2009 - Agenda
6.
REPRESENTATIVES REPORTS
6.1
Elected Member’s Reports
6.1.1 Cr.C.H.Zadow
6.1.2 Cr.J.K.Pfitzner
6.1.3 Cr.L.G.Stapledon
6.1.4 Cr.B.M.Pope
6.1.5 Cr.M.N.Size
6.1.6 Cr.W.J.Wooldridge
6.1.7 Cr.T.R.Kerley
6.1.8 Cr.M.L.Clothier
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9 June, 2009 - Agenda