!
!
!
!
Agenda!!
!
Providence!Hall!Board!of!Trustees!Meeting!
Tuesday!June!14th,!2016!3:30!pm!
Meeting!called!to!order!by!Sonya!Peterson:!
• Roll!Call!
• Public!Comment!(must!be!turned!in!24!hours!in!advance!and!no!longer!than!3!minutes)!
!
Sonya!Peterson,!Board!Chair:!!(light!green)!
!
• Follow!up!questions!and!comments!from!previous!board!meeting!
• Approval!of!May!2016!BOT!minutes!
!
Dakota!Hawkes!
• Presentation!of!Tower!on!HS!
!
Rebecca!Lucy!!(!orange!)!
!
• Introduction!
!
Lynne!Roux!
• Lunch!Balance!Policy!
• Transgender!Policy!
• Approval!Patio!Enclosure!
!
Business!Management:!(yellow)! !
• April!Financial!report!
!
•
•
•
•
CD!Rates!
FY17!budget!approval!
FY16!Final!Budget!Approval!
USOE!Audit!Review!Letter!!
USOE!Pupil!Accounting!Audit!letter!!
•
• !
PHAST:!(Dark!Blue)!! !
• Update/Minutes!
!
Brian!Fauver:!!(LightBlue)!!
!
• Junior!High!Update!
!
Nate!Marshall:!(Red)!!
!
• High!School!Update!
• Discipline!Policy!
!
Jodi!Lusty:!(pink)!!
!
• Elementary!Update!
!
Closed!Session:!
Vote:!
[Board!Member]!motions!to!move!the!Board!of!Trustees!to!a!closed!session!for!the!purposes!of:!
Providence Hall Board of Trustees Minutes
Thursday May 5th, 2016
Public Session from 3:30pm
Location: Providence Hall High School Library
Address: 4557W Patriot Ridge Dr., Herriman, UT 84096
In compliance with the Utah State Open and Public Meetings Act, this is a meeting for the Board of Trustees to openly take action
and conduct deliberations regarding Providence Hall business. As a courtesy, please step outside with noisy children or to talk
amongst yourselves in order to maintain a quite atmosphere for the meeting and the recording. The Board reserves the right to
take action on any agenda item. The board also reserves the right to go into closed session in compliance with Utah State Law
54-4-204, 205, & 206.
Agenda Item
Call to Order/Roll Call
Presentor
Further
Action
Materials/Notes
Board
Called to session at 3:42 pm. Anne Henrie, Justin Calapp, Burgandi
President: Keddington, Sonya Peterson, David Vaas, Krystal James, Sierra
Sonya Peterson Hansen, James Endrizzi, Melanie Kingdon
Consent Agenda:
Approval of minutes
Board of
Trustees
Public Comment Period
Public
Attendees:
April 7 Min have been approved.
No one present
Verizon Wireless
Lynne Roux
The cause and effects of possibly putting in
tower. Representative to address board next
month.
Representat
ive to
attend
Charter Update
Sierra Hansen
Current Motto and Mission Statement confirmed. No
modification.
Founded
date
needed
Spectra will revise premium quotes. Our loss ratio is
considerably higher. (300%) Recommendation of
consolidation of regarding of Benefits of PTO and
Sick Day. Motion Seconded by Sonya. All in favor.
Concern with provider of Health insurance and
distribution of money out of pocket and prescriptions.
(90% higher) Concerns about customer service and
getting insurance to pay.
.
Benefits Committee Update
James
Endrizzi
Business Management:
March Financials, PTIF
Account, GWCU CD
Account, FY17 Budget
Hearing,
Audit Committee
Beverly
Ledward
18 days stronger. Line 9- Disney and Scottland music
Question
on Table
Formatted
tours line,’ sprinkler test line vendor on library books line check 4117,
26 Library Server Line- 227 Athletics Funds, Capitol
check 4214
Expenses, Lunch Program-spent within the budget,
replacement of ovens is in budget at the Jr high, Jr high is
looking for budget for Field 15,000 to redo field to be
Board
repaired in June and ready by August. Max spoke on
Balance Sheet, unrestricted cash in 3.9 million. Would Meeting in
like to earn more interest on that account. Seek putting June will
250,000 into different accounts with different institutions lead into a
(Banks or Credit Unions) over 5 years. 2/3 into 5 yr CD. work
Laddering Cd’s with multiple penalty dates. Balance in a
session
money market account for easily accessibility. Need
assets to be liquid. PTIF accounts rates are lower than a 5
yr CD, better interest rate pay out. USOE requesting from
the board, to be fw to the state. Not required to have
internal auditors if under 10,000 students by law. 2017
Budget-$600 per person this year. There is enough to
offset in budget. Budget high, prepare for the worst. To
be money ahead. Big expenses in budget are for
building/playground management. The playground will
be a 2 phase project. Days cash on hand will be met.
Bond covenants are in line with budget, and 2026
enrollment. Page one of budget, state revenue column,
provided a legislative estimate line 2029 1.5 million
dollars. Not just ADM related, 5 year roll on average
includes the Jr High that is now established for 5 years.
Not ready to spend the money until it’s secured and not a
government error. Federal Funds that are appropriated for
Special Ed, must be used specifically for Special Ed.
Working to clarify state revenue, prior to using projected
amount. Page 3 of the budget is on modified accruel
account. When you buy a building and pay cash, you are
converting cash into a building…and pay 25,000 in
interest… it becomes a business expense. In a
government expense account, it makes expense account
look inflated. Bottom line, $41,655 is adding the
mortgage and add back to the statement. The bond
holders see $400,000 profit. Justin Calapp suggested
raises to faculty and staffing. Max reaffirmed that our
numbers are in line with other charters along the Wasatch
Front, especially with benefits. Plans in future to raise in
stages. Nate Marshal spoke about flexibility to be
competitive and in line with education back ground. Jodi
Lusty commented on basing raises on merit. Summative
evaluations are being used to determine raises at all 3
schools. Look in 2 years of increasing salaries. Payroll is
in a 2-3 year plan to become more consistent among all
Overall comparative, specific teachers were given raises
based on performance selectively. Individualize. Specific
adjustments were made based on teacher performance,
backgrounds, and years of service.
Phast Update:
Burgandi
Keddington
Carnival is coming up. Field day and graduation are
also approaching. Main page to add a volunteer spread
sheet. Google spreadsheet is not compatible with many
pc’s. Looking into a new program that disallows people
to remove name after sign up.
Junior High Update:
Brian
Fauver/Erica
Hancock
Increase of 768 to 783 in enrollment. Students
were using school email to communicate with
peers. Immediately put in security measures so
that no outside entities from accessing or
contacting students. Beverly mentioned a
hypothetical vote regarding topsoil and spot
seeding, and boulder removal. Sprinkling may
need to be adjusted pressure wise. Would like to
put a vote to work on the fields and put money
into it. $16,000 vs $75,000 to completely
renovate, as seeding doesn’t seem to work.
Concern is that it is a safety issue.
Expansion update, submitted a bid for an 8
classroom bid per sq ft. Not official
architectural plans.
Suicide prevention programs, H.O.P.E. Squad is
state sponsored. State provides training and
curriculum, if school adopts the program. It is a
social support peer based program. Would be
used grades K-12. A grant is given,
hope4utah.com has data and statistics.
June
2nd
Formatted
Table
vote on
landscape
bids
High School Update:
Nate Marshall/
Melissa
McPhail
Getting ready for Awards Banquets, and Graduation
Ceremonies.
Elementary Update:
Jodi Lusty/Kim
Anderson
Getting ready for end of year Awards and Field Day
Closed Session: end at 5:5 pm
Vote
Sonya
Peterson
Sonya entertained a motion to close open session. All
in Favor.
!!!(a)!the!discussion!of!the!character,!professional!competence,!or!physical!or!mental!health!of!an!individual;!
!!!(b)!strategy!sessions!to!discuss!collective!bargaining;!
!!!(c)!strategy!sessions!to!discuss!pending!or!reasonably!imminent!litigation,!or!
!!!(d)!strategy!sessions!to!discuss!the!purchase,!exchange,!or!lease!of!real!property!
Meeting!Adjourned!by!Sonya!Peterson!at:!!
School Lunch Balance Policy Purpose: The purpose of the following policy is, (1) to permit the orderly establishment of consistent practices regarding charges and collection of charges, (2) to provide adequate communication among staff, administrators, teachers, students and parent/guardian. (3) to establish fair practices that can be used throughout the school district. (4) to ensure that all students have a healthy meal and that no child goes hungry. (5) to treat all students with dignity and confidentiality in serving line regarding meal accounts. (6) to encourage parent/guardian to assume the responsibility of meal payments and to promote self – responsibility of the student. Definitions​: Fees​ means any charge, deposit, rental, or other mandatory payment, however designated, whether in the form of money or goods. Admission fees, transportation charges, and similar payments to third parties are fees if the charges are made in connection with an activity or function sponsored by or through ​Providence Hall​. For the purposes of this policy, charges related to the National School Lunch Program are not fees.​ Provision in Lieu of Fee Waiver means an alternative to fee payment and waiver of fee payment. A plan under which fees are paid in installments or under some other delayed payment arrangement is not a waiver or provision in lieu of fee waiver. ​Student Supplies ​means items which are the personal property of a student which, although used in the instructional process, are also commonly purchased and used by persons not enrolled in the class or activity in questions and have a high probability or regular use in other than ​Providence Hall​ sponsored activities. The term includes pencils, papers, notebooks, crayons, scissors, basic clothing for healthy lifestyle classes, and similar personal or consumable items over which a student retains ownership. ​Optional Project ​means a project chosen and retained by a student in lieu of meaningful and productive project otherwise available to the student which would require only school-­supplied materials. Textbooks ​means books, workbooks, and materials similar in function which are required for participation in a course of instruction. ​Waiver ​means release from the requirement of payment of a fee and from any provision in lieu of fee payment. Standards: 1. Skyward will automatically send out low or negative account balance email notices starting at the amount of $5.00. Parent may opt out of this email through Skyward Family Access. 2. [Elementary] Clerk will send out hard copy low balances at least once per week (more often if parent does not have an email address. 3. Clerk will call parent when student account balance is in the negative. 4. Administrator will call or send a letter (or both) to parent with account balance on or before a defecit of -­$25.00. 5. Site Administrators will address further collection efforts with their respective administrator of schools. 6. Any uncollectable deficit lunch account balance will become the responsibility of the school and paid by the principal at the time of student transfers within the district or at the end of each school year for closed student accounts and student accounts who are graduating or moving up to another school (i.e. 5th to 6th, 8th to 9th, and seniors.) Principals may use any collection agency or their choosing. 7. No Student will be denied a lunch. Cashiers will document and inform the clerk when students charge a meal. The clerk will call parent when student account balance is in the negative. 8. No ala-­carte items will be debited (cashiers will offer students who try to debit ala-­carte items a reimbursable lunch.) 9. Students will not be asked to call home regarding negative lunch balances, the calls will be made by clerks or by the principal. Transgender)Policy)
)
)
Transgender)Students)Definitions)
)
1.)“Assigned)gender.”)This)is)the)gender)designated)at)the)time)of)birth)and)may)also)
be)thought)of)as)the)gender)corresponding)to)the)individual’s)original)physiology,)or)
biological)gender.))
)
2.)“Gender)identity.”)This)is)the)individual’s)internal)sense)of)gender,)and)“identified)
gender”)refers)to)the)gender)that)matches)this)internal)sense.)Gender)identity)can)be)
shown)by)information)including)but)not)limited)to)medical)history,)care)or)
treatment)of)the)gender)identity,)consistent)and)uniform)assertion)of)the)gender)
identity,)or)other)evidence)that)the)gender)identity)is)sincerely)held,)part)of)a)
person's)core)identity,)and)not)being)asserted)for)an)improper)purpose.))
)
3.)“Gender)expression”)means)the)external)cues)or)indications)used)to)communicate)
gender)to)others,)such)as)behavior,)clothing,)hairstyles,)activities,)voice,)
mannerisms,)or)body)characteristics.))
)
4.)“Transgender”)means)that)an)individual’s)assigned)gender)differs)from)the)
individual’s)gender)identity.))
)
5.)“Transgender)boy”)(or)“transgender)man”))is)an)individual)whose)assigned)
gender)is)female)but)whose)gender)identity)is)male.))
)
6.)“Transgender)girl”)(or)“transgender)woman”))is)an)individual)whose)assigned)
gender)is)male)but)whose)gender)identity)is)female.)Utah)Code)§)34AO5O102)(1)(k))
(2015))
)
Records)and)References—)The)official)records)of)the)student)shall)reflect)the)
student’s)legal)name)and)gender,)which)is)the)name)and)gender)listed)on)the)
student’s)birth)certificate)or)as)changed)by)court)order.))
Access)to)this)portion)of)official)student)records)shall)be)restricted)to)maintain)the)
confidentiality)of)a)student’s)transgender)status.)Utah)Code)§)26O2O11)(1995))Utah)
Code)§)42O1O1)(1933)))
)
The)unofficial)records)of)the)student)shall)reflect)the)preferred)name)and)gender)
identity)of)the)student.)Students)shall)be)addressed)or)referred)to)by)the)pronouns)
associated)with)the)identified)gender:)transgender)boys)shall)be)referred)to)using)
“he”)“his”)and)“him”)and)transgender)girls)shall)be)referred)to)using)“she”)and)“her.”)
A)student’s)transgender)status)shall)not)be)disclosed)without)the)student’s)consent)
except)as)expressly)authorized)by)the)superintendent)following)such)legal)
consultation)as)the)superintendent)determines)is)appropriate.))
)
In)determining)which)genderOsegregated)school)facilities)(restrooms)and)locker)
rooms))are)to)be)used)by)transgender)students,)the)school)administrator)shall)take)
into)consideration)the)desires)of)the)transgender)student)and)of)the)student’s)
parents)as)well)as)the)privacy)interests)of)other)students.)In)addition)to)having)the)
transgender)student)use)the)facilities)corresponding)with)the)gender)identity,)
potential)accommodations)include)use)of)single)user)restrooms)or)changing)spaces)
or)using)facilities)at)a)different)time)than)other)students.)If)the)desired)use)by)the)
transgender)student)is)in)significant)conflict)with)privacy)interests)of)other)students,)
the)school)administrator)should)consult)with)Risk)Management)as)appropriate)with)
legal)counsel.))
)
Classes)and)Activities—)When)classes)or)intramural)activities)are)segregated)by)
gender,)transgender)students)are)to)be)grouped)according)to)the)student’s)gender)
identity.)Where)students)are)grouped)according)to)qualities)which)may)have)some)
association)with)gender)(such)as)vocal)quality)for)singing)groups),)the)pertinent)
quality)shall)be)evaluated)without)regard)to)assigned)gender)or)transgender)status.)
Where)school)activities)involve)overnight)travel,)lodging)arrangements)for)
transgender)students)shall)take)into)consideration)the)desires)of)the)transgender)
student)and)of)the)student’s)parents)as)well)as)the)privacy)interests)of)other)
students.)If)the)arrangement)desired)by)the)transgender)student)is)in)significant)
conflict)with)privacy)interests)of)other)students,)the)school)administrator)should)
consult)with)the)superintendent)and)as)appropriate)with)legal)counsel.))
)
UHSAA)Extracurricular)Activities—)Participation)by)students)in)activities)under)the)
oversight)of)the)Utah)High)School)Activities)Association)is)subject)to)UHSAA)rules)
and)policies.)Where)a)transgender)student)wishes)to)participate)in)a)genderO
segregated)UHSAA)sport)or)activity)according)to)gender)identity)rather)than)
assigned)gender,)the)school)shall)consult)with)UHSAA)to)determine)whether)this)is)
permitted)under)UHSAA)rules)and)policies.)The)school)shall)not)disclose)the)
transgender)student’s)identity)to)UHSAA)without)the)consent)of)the)student)and)the)
student’s)parents.))
)
Bullying)and)Harassment—)which)prohibits)bullying,)cyber)bullying)and)harassment)
regardless)of)the)motivation)for)such)misconduct,)applies)to)prohibit)bullying,)cyber)
bullying)or)harassment)of)students)because)of)their)transgender)status)or)gender)
expression.)When)the)parent)of)a)transgender)student)is)given)the)required)
notification)of)a)bullying)or)harassment)incident)against)a)transgender)student)
which)is)motivated)by)transgender)status)or)gender)expression,)care)should)be)
taken)to)avoid)disclosing)the)student’s)transgender)status)to)the)student’s)parents)if)
the)student)has)not)consented)to)such)disclosure.))
)
-
5,000,000
10,000,000
15,000,000
2,010
2,020
2,030
0.00%
200.00%
400.00%
1 Year Ago
85.50%
Now
83.83%
Now
2,021
1 Year Ago
88.98%
Now
85.82%
Other Services
Supplies & Materials
Expenses By Type
As of APRIL 30, 2016
Percentage of Expenditure Budget Used
2 Years Ago
264.02%
Property Services
0.00%
100.00%
200.00%
300.00%
Percentage of Expenditure Budget
87
2 Years
Ago
1 Year
Ago
Now
Property & Equipment
Local Revenue
State Revenue
Federal Revenue
Total Revenues
Other Expenses
2 Years Ago
1 Year Ago
Now
2 Years Ago 1 Year Ago
278
377
4828
5,022
52
213
20875
5,612
Now
488
5,246
141
5,887
Wages and
Benefits
Now
91
REVENUE PER STUDENT (By Funding Source)
2,000,000
7,000,000
-30 Days
Days Cash on Hand
88
Wages and Benefits
-60 Days
12,000,000
80
90
100
Days Cash on Hand
(Show the days the school can continue operations based on
average daily expenditures)
AIM UP! for Charter School Success
Accountability * Improvement * Monitoring * Understanding * Peace of Mind
Professional Services
Enrollment by Month
-30 Days
2,026
Wages and Benefits
-60 Days
2,029
Enrollment by Month
Percentage of Revenues Budget Used
2 Years Ago
351.83%
Percentage of Revenue Budget
Monthly SCOREBOARD
Annual Charter School Scoreboard
Action Items
- PH Lunch Program
The Lunch Program is one Fund, and for reporting purposes
is included in the HIGH SCHOOL columns.
- PHAST
PHAST income and expenses are also all recorded under the
High School.
Apr-16
Mar-16
Feb-16
Jan-16
Dec-15
Nov-15
Oct-15
Sep-15
Aug-15
Jul-15
Jun-15
May-15
Apr-15
91
88
87
82
80
77
74
78
81
82
83
77
78
Cash on Hand - History
DAYS
Income Statement
- 192 Classroom supplies - classroom orders for the remainder of the school year were placed
- 203 Textbooks - Elementary credit from Pearson for returned textbooks
- 223 Buildings - Security system deposit for the High School
- 227 - Equipment Facilities - final payment for the Junior High Athletics scoreboard
243 & 244 Loans - Bond payments on the 2012 and 2013 Series Bonds
0
20
40
60
80
100
-3
0
1
-1
24
50
29
45
-33
-24
-54
-77
-86
129
Short
Trf out
0
1
0
0
0
0
0
0
3
1
0
0
0
5
Days Cash on Hand
Apr-15
91 days
May-15
- Days Cash on Hand:
Jun-15
Actual
122
125
126
124
149
175
254
270
192
176
146
98
64
2021
Jul-15
K
1
2
3
4
5
6
7
8
9
10
11
12
Sep-15
Notes
Balance Sheet
ES
ES
ES
ES
ES
ES
JH
JH
JH
HS
HS
HS
HS
Total
**as of 05/23/2016**
FY17
Waitlist
Capacity
125
241
125
351
125
397
125
402
125
406
125
360
225
1
225
5
225
4
200
2
200
1
175
1
150
0
2150
2171
Aug-15
Summary
The school is performing very well financially! Cash on hand has increased by another 3 days. Bond payments were processed and teachers placed
final orders for the school year.
Oct-15
Month Ending:
Nov-15
Max Meyer, Beverly Ledward
Business Managers
April 30, 2016
Waitlist
2178
5
2
2185
Jan-16
Prepared by:
Capacity
750
675
725
2150
Dec-15
Oct 1 Actual
826
731
502
2059
Feb-16
Enrollment
ES
JH
HS
Total
Trf in
Mar-16
Finance & Accounting Report
Summary, Notes & Action Items
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Apr-16
Bank/Credit,Union
Mountain(America(Credit(Union
America(First(Credit(Union
Jordan(Federal(Credit(Union
Utah(First(Credit(Union
Wasatch(Peaks(Credit(Union
Wells(Fargo(Bank
Zions(Bank
Utah(Community(Credit(Union
Key(Bank(
term
5(year
5(year
5(year
5(Year
5(year
58(months
60((month
60(month
5(year
Rate
APY
2.28%
2.28%
2.14%
2.08%
0.80%
0.30%
0.35%
These(are(all(aproved(by(the(Utah(Money(Management(Council
Min,Bal?
2.30%
2.30%
2.15%
2.00%
2.10%
0.50%
0.80%
0.30%
0.35% $100,000
Providence Hall
Providence Hall Consolidated Budget FY17
Proposed FY17 Consolidated Budget V2
Prepared by B Ledward 06/10/2016
TOTAL
FY2017
Revenue
002 Local Revenue
Total 002 Local Revenue
54,600
12,000
20,800
374,000
7,000
54,225
195,000
60,500
110,000
11,000
30,000
38,000
4,800
971,925
021 State Revenue
6,425,890
269,887
25,143
678,447
440,233
210,000
4,201,806
1,512,130
15,920
13,150
2,209
9,626
59,467
71,000
63,428
10,000
140,219
Total 021 State Revenue
118,000
10,870
4,460
1,769
24,587
14,308,241
051 Federal Revenue
238,211
47,850
100,650
19,250
119,600
22,653
Total 051 Federal Revenue
Page 1
548,214
Copyright © 2012 Charter Solutions 03/2012
Providence Hall
Providence Hall Consolidated Budget FY17
Proposed FY17 Consolidated Budget V2
Prepared by B Ledward 06/10/2016
TOTAL
FY2017
071 Other Revenue
Total 071 Other Revenue
Total Revenue
15,828,380
Expenses
102 Salaries 100
Total 102 Salaries 100
256,000
218,000
4,442,631
588,220
33,658
459,811
348,115
334,476
530,068
13,306
82,965
80,960
263,019
7,651,229
121 Benefits 200
Total 121 Benefits 200
442,506
585,319
1,138,932
80,210
630
2,247,597
131 Purchased Prof & Tech Services 300
180,000
100,000
56,750
98,000
Total 131 Purchased Prof & Tech Services 300
56,482
30,000
62,250
583,482
151 Purchased Property Services 400
Total 151 Purchased Property Services 400
72,000
32,500
210,500
13,000
185,000
37,000
550,000
171 Other Purchased Services 500
62,150
Page 2
Copyright © 2012 Charter Solutions 03/2012
Providence Hall
Proposed FY17 Consolidated Budget V2
Prepared by B Ledward 06/10/2016
TOTAL
FY2017
Providence Hall Consolidated Budget FY17
14,200
5,200
4,400
17,950
52,000
22,500
178,400
Total 171 Other Purchased Services 500
191 Supplies 600
208,452
40,500
8,000
23,500
29,000
3,000
3,000
315,000
62,000
2,500
184,000
197,348
27,690
274,362
5,500
30,000
215,000
22,500
20,000
1,671,352
Total 191 Supplies 600
221 Property (Equipment) 700
120,000
608,000
13,000
2,500
25,000
10,000
778,500
Total 221 Property (Equipment) 700
241 Other Objects 800
61,500
1,552,685
482,941
62,370
2,159,496
Total 241 Other Objects 800
Total Expense
Total Net Income (Loss)
Page 3
5,030,612
506,120
5,340,401
(262,278)
4,758,190
(212,140)
690,853
(23,378)
15,820,056
8,324
Copyright © 2012 Charter Solutions 03/2012
Providence Hall
Providence Hall Consolidated Budget FY17
Page 4
Proposed FY17 Consolidated Budget V2
Prepared by B Ledward 06/10/2016
TOTAL
FY2017
Copyright © 2012 Charter Solutions 03/2012
PHAST&UPDATE&JUNE&2016&
!
MAY&13:&&SPRING&CARNIVAL&&
•
Ended!up!with!a!$3300!profit.!Will!combine!the!B1G1F!Bookfair!again!next!year.&
&
&
PHAST&2016&:&2017&
President:!Triana!Ord!
Secretary:!Heather!Sudweeks!
Treasurer:!Charles!Hamilton!
Elementary!Vice!President:!Missy!Glancy!
Junior!High!Vice!President:!Julee!Hamilton!
High!School!Vice!President:!Frances!Burgeson!
Fundraising!Chair:!Lymari!Muniz!
Volunteer!Coordinator:!Holli!Waters!
Bookfair!Chair:!Kerrin!Paulson!
Event!Committee:!Emily!Capito,!Ryan!Sudweeks,!Jennifer!Bohrn,!Toni!Erickson,!Floresa!Thurston!
Communication!Coordinator:!Chrystal!Wilcox!
&
Hoping&to&send&emails&straight&from&PHAST&
www.signupgenius.com&for&volunteers&
Hoping&to&add&No&Fuss&Fundraiser&and&email/text&contact&info&to&registration&process!
!
&
&
Providence*Hall*PHAST*
Treasurer’s(Report(
2016(April(
SAVINGS(ACCOUNT:(
Statement(Date:(4/01/16(–4/30/16(
(
(
(
(
Beginning*Balance*
*
*
Interest*Earned**
*
*
Ending*Savings*Balance**
*
(
*
*
*
CHECKING(ACCOUNT:(
Statement(Date:(4/1/16(–(4/30/16(
(
(
Beginning*Balance*
*
*
*
(
(
(
Income*Received**
Date%
Description%of%Deposit%
4/13/16(
Square(Deposit(
4/27/16(
Smiths(Deposit(
(
(
(
(
(
Total*Deposits*
(
*
(
*
(
*
(
(
Expenses/Reimbursements**
Date%
Description%of%Expense/Payee%
4/28/16(
Check(654(Francescos(
(
(
(
(
(
(
(
(
(
(
(
(
(
(
Ending*Checking*Balance:**
*
*
(
(
*
*
*
$10,807.74*
**************.89*
$10,808.63*
(
*
*
$16,956.51*
Amount%
11.35(
274.07(
(
(
$285.42*
(
(
(
Description%of%Expense%
Teacher(Appreciation(Lunch(
(
Total*Expenses(
(
(
*
*
*
$16,067.02*
(
(
*
Amount%
Q1,174.91(
(
L$1,174.91(
(
(
*
*
PROVIDENCE HALL Charter School
June 14 , 2016
Agenda Item: Junior High Update
Purpose:
X - Informational
Perspective/Discussion Board action
Recommendation
Vote
Submitted By: Brian Fauver & Erica Hancock
Upcoming Activities
- June 18- Saratoga Springs Parade
- June 20-22- Edivate Training for all of the admin team
- June 27-28- Admin Retreat
- June 29-July 1- Great Leaders Training
Anticipated Changes
- We are still looking to fill 2 teaching positions for next year, Spanish and Keyboarding.
- We received a new quote from Sahara for an 8 classroom addition. The basic build cost
would be $944,439. We are putting together a total cost estimate including Architect fees,
furniture, and miscellaneous expenses. A rough approximation of these additional
expenses is about $150,000 which brings the total estimate of the project to around
$1,100,000. We will be working with Charter Solutions to put together a detailed plan of
how the project will be expensed to present to the Board for approval at the next Board
meeting.
Upcoming Reports
- None
Summary of Recent Events
ENROLLMENT
6th grade 16-17 Goal: 270
7th grade 16-17 Goal: 270
8th grade 16-17 Goal: 265
TOTAL: 778
Curriculum Update
Enrolled for 16-17: 251
Enrolled for 16-17: 270
Enrolled for 16-17: 257
Packets Out: 0
Packets Out: 0
Packets Out: 0
Curriculum Update
Continuum (PYP, MYP, DP):
We are continuing to work on our Self Study for PYP and MYP. We feel like we are
making some good progress on a lot of areas that IB will come and check on, and we have
identified some areas that we need to continue to improve on.
We are going to work on creating a parent survey that is very IB specific to send out
to our parents to get their feedback on what our various stakeholders understand about IB.
MYP:
Our teachers submitted their unit planners and assessments by the deadline. I’ll be
looking over them this summer and providing individual feedback to the teachers on what
they submitted. We will also be using this to plan our professional development for next
year. At a cursory glance, our planners are looking good, but we need to do some more
training on assessments to fall more in line with what IB is looking for. We will plan some
professional development in school centered around this topic, and we also have plans to
send a few teachers to official IB training on assessments as well.
Whole School:
Here are our SAGE scores by grade level.
6th$Grade$
$$
60%$
49%$ 52%$
47%$
41%$
50%$ 36%$
40%$
23%$
30%$
20%$
10%$
0%$
7th$Grade$
43%$ 42%$
50%$
35%$
40%$
30%$
20%$
10%$
0%$
ELA$.$PH$$
ELA$.$Utah$$
Math$.$PH$$
Math$.$Utah$
47%$ 47%$ 46%$
ELA$.$PH$$
ELA$.$Utah$$
Math$.$PH$$
Math$.$Utah$
Science$.$PH$
Science$.$PH$
Science$.$Utah$$
Science$.$Utah$$
8th$Grade$$
51%$ 48%$
60%$
50%$ 40%$ 42%$ 40%$ 44%$
40%$
30%$
20%$
10%$
0%$
ELA$.$PH$$
ELA$.$Utah$$
Math$.$PH$$
Math$.$Utah$
Science$.$PH$
Science$.$Utah$$
Professional Development:
Our last Teacher Work Day, May 27, we did a curriculum overview to make some
more cross-curricular alignments across grade levels. We had the scope and sequence for
each subject put together for the grade level so everyone could see what was being taught
in the grade level at the same time. The teachers talked about possible connections that
they could make, and made some switches to when they were teaching different topics to
make sure that they better aligned for the students. There were some big changes to what
the teachers are teaching, but it will make the curriculum so much more cohesive for the
students. We are excited about these changes.
Special Education and Intervention Advisories:
Our current caseloads of students are:
6th grade: 40/257 for 16%
7th grade: 32/270 for 12%
8th grade: 22/198 for 11%
for a total population of 13%.
Events:
6th grade: N/A
7th grade: N/A
8th grade: Lagoon Day – June 1st
Providence*Hall*Charter*High*School*Update*
June*Board*Meeting*
Principal:*Nathan*Marshall*
*
Update'Activities:'
June*20>22nd*–Edivate*Training*
June*28>29th*Admin*retreat*
June*30*–*July*1*–*Leadership*Training*
*
*
Upcoming'Reports:'
June*30th****Teacher*licensing*and*CACTUS**
July**7th*–*Final*Utrex*submission*
July*7th*–*4*Year*Cohort*Report*
July*8th*–*SAGE*testing**
*
*
*
Student'Performance:'
Our*seniors*made*it*through*their*final*year.**We*had*62*graduate*this*year*with*a*
graduation*rate*of*92%.**There*were*5*students*who*transferred*mid>*semester*that*
still*count*toward*our*graduation*rate.**Although*they*aren’t*ours,*if*they*don’t*
graduate*they*will*count*against*our*graduation*rate.***
*
This*year*our*goal*was*to*focus*on*the*individual*standards*within*our*core*classes*
(English,*science,*math)*and*improve*our*overall*end*of*year*scores*on*SAGE*as*well*
as*high*stakes*testing*(ACT,*PLAN,*Explore,*PSAT).**We*set*our*goal*as*a*staff*and*
scaffolded*it*using*daily*learning*targets*to*measure*performance*toward*those*
standards.**We*incorporated*the*command*terms*into*the*daily*learning*targets*so*
that*students*could*also*reflect*on*their*performance*as*it*relates*to*IB*and*the*
rubrics*as*well.***We*saw*tremendous*improvement*in*our*science*and*overall*
improvement*in*each*of*our*core*subject*areas.**We*also*saw*a*marked*improvement*
in*our*high*stakes*testing*(PSAT*and*ACT).**We*had*2*students*qualify*for*the*
National*Merit*Scholarship*and*exceeded*state*average*on*ACT.****
*
Staff'Retention:'
We*lost*3*math*teachers,*1*language*arts*teacher,*and*1*science/CTE*teacher.**1*was*
asked*not*to*return*and*the*others*were*moving*out*of*state*or*no*longer*teaching.**
We*also*lost*1*para*this*year.***
*
Enrollment:'
Based*on*our*current*course*request*information*of*students*who*have*turned*in*
their*registration*cards*and*have*been*placed*in*classes,*our*enrollment*is*560.**We*
also*picked*up*6*new*students*applications*this*week.***
*
*
'
Overall'School'Goal'Performance:'
'
Our*school*set*3*school>wide*goals:***
1) Think:**To*establish*daily*learning*targets*including*command*terms*and*
have*students*reflect*on*their*progress*toward*these*DLT.*
2) Communicate:*Establish*units*and*backwards*plan*them*so*that*the*
individual*daily*learning*targets*align*with*the*unit*objectives*and*standards.***
3) Act:**Meet*or*exceed*state*averages*in*end>of>year*and*high*stakes*testing*
*
Results:*(scale*of*1*to*5*with*1*being*needs*improvement*and*5*exceeds*expectation)*
*
THNK*GOAL:**In*our*initial*pre>survey*our*staff*scored*us*at*a*2.7*at*the*beginning*of*
the*year.**The*staff*scored*themselves*a*4*out*of*5*at*the*end*of*the*year.*
*
COMMUNICATE*GOAL**
The*staff*scored*themselves*a*2.5*at*the*beginning*of*the*year*and*scored*themselves*
a*3.5*at*the*end*of*the*year.***
*
ACT*GOAL:*The*staff*scored*themselves*a*2.7*at*the*beginning*of*the*year*and*the*at*
the*end*scored*themselves*a*3.9*
*
Areas*for*improvement:**
1) The*staff*would*like*to*continue*to*develop*their*scope*and*sequence*and*
establish*their*standards*and*objectives*so*they*can*backwards*plan.**This*
will*set*up*the*DLT*to*be*more*effective*at*showing*individual*student*
progress*toward*the*standard*and*objective.*
2) We*would*like*to*restructure*our*PLCs*so*they*can*help*support*our*goals*
more.***
a. We*would*like*to*have*our*grade*level*teams*focus*on*ATLs,*command*
terms,*and*skills*as*well*as*look*at*underperforming*students.***
b. We*would*like*to*have*our*leadership*team*more*involved*in*
collecting*and*evaluating*the*performance*data*in*their*departments*
to*present*at*leadership*meeting*so*we*know*where*the*subjects*and*
students*are*relative*to*the*standards*outlined*by*the*department*and*
subject*areas.**
c. Use*faculty*meeting*more*effectively*to*identify*best*teaching*
practices*and*use*it*more*for*teacher*led*professional*development**
3) Provide*more*support*for*our*new*teachers*through*assigned*mentors*and*
focused*resources*for*them*to*prepare*prior*to*getting*into*the*classroom*as*
well*as*throughout*the*year.***
4) Continue*to*cultivate*an*environment*of*trust*and*communication*through*
weekly*updates*from*the*teachers*and*administration.***
*
*
*
General'Updates:'
• Student'Activities:''
o The$seniors$had$their$first$Senior$Night$at$Classic$Fun$Center.$They$
enjoyed$skating,$bounce$houses,$laser$tag,$and$arcade$games.$No$
children$were$hurt;$however,$many$teachers$learned$their$mental$and$
physical$ages$were$not$aligned.$'
o The$Choir$is$looking$forward$to$their$trip$to$London$and$Scotland.$
They$will$be$leaving$at$the$end$of$July.'
o The$Freshman$Class$made$breakfast$for$the$families$staying$at$the$
Ronald$McDonald$House.$They$did$a$fantastic$job$organizing$the$event$
and$considered$it$a$huge$success.$'
o The$seniors$were$able$to$walk$through$the$Elementary$and$Jr.$High$
schools$in$their$caps$and$gowns.$It$was$an$awesome$experience$and$a$
tradition$we$will$continue.$'
• MYP:''
o 77$of$140$students$earned$the$gold$award$
o 3$earned$the$silver$award$
o 54$earned$the$bronze$award$
o Six$students$are$continuing$to$work$on$their$project$this$summer$
$
• DP:''
o Our$Diploma$and$Course$Candidates$will$receive$their$scores$at$the$
beginning$of$July.$$$
$
• Whole'School:''
o This$summer$teachers$are$working$on$the$following$requirements$
that$are$due$when$school$starts:$$
! Scope$and$Sequence$
! 2$Unit$Plans$
! Course$Syllabus$and$Expectations$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
'
•
ACT'Scores:'$
COLLEGE'READINESS'
State$
20$
25$
32$
34$
32$
35$
38$
48$
54$
59$
School$
COLLEGE$ENGLISH$
(18)$
COLLEGE$ALGEBRA$
(22)$
COLLEGE$SOCIAL$
STUDIES$(22)$
COLLEGE$BIOLOGY$
(23)$
MET$ALL$4$
BENCHMARKS$
$
$
$
PHHS'ACT'GROWTH'
ENGLISH$
$
$
MATH$
READING$
18$
18$
SCIENCE$
20$
21$
2015`2016$
20$
19$
20$
18$
17$
20$
2014`2015$
COMPOSITE$
$
45$
38$
49$
39$
!
41$
UTAH$
ELA!
45$
PHHS$
ELA!
49$
39$
44$
13$
!
!
!
38$
41$
41$
45$
44$
9th!!
ELA!
2015/2016$
46$
ELA!
!
!
10th!!
!
11th!!
!
!
!
2014/2015$
!
!
UTAH!STATE!
2014/2015!!!VERSUS!!!2015/2016!
!
45$
45$
9th!!
!
10th!!
!
11th!!
!
!
!
ELA!
ELA!
!
2015/2016$
2014/2015$
!
!
PROVIDENCE!HALL!!
2014/2015!!!VERSUS!!!2015/2016!
9th!!
!
10th!!
!
11th!!
!
!
!
!
!
2015/2016!
PH!VS!UTAH!!
+5!
0!
!
$
!
!
:3!
:1!
:3!
!
$
+26!
!
+1!
+4!
+4!
$
!
!
!
!
!
!
!
!
!
!
!
!
!
!
$
!
$
$
!
!
$
!
$
!
MATH!
1!
!
MATH!
2!
!
MATH!
3!
!
!
MATH!
1!
!
MATH!
2!
!
MATH!
3!
!
!
MATH!
1!
!
MATH!
2!
!
MATH!
3!
!
$
!
!
46$
35$
40$
MATH!
2014/2015$
!
27$
20$
43$
MATH!
2014/2015$
!
35$
38$
40$
PHHS$
MATH!
!
48$
38$
41$
MATH!
2015/2016$
!
35$
38$
40$
MATH!
2015/2016$
!
48$
38$
41$
UTAH$
MATH!
:3!
!
$
!
!
+2!
+3!
+1!
!
$
+8!
+18!
!
:13!
0!
:1!
$
!
!
!
!
!
!
!
!
!
!
!
!
!
!
$
!
$
$
!
EARTH!
SCIENCE!
PHYSICS!
!
CHEMISTRY!
!
BIOLOGY!
!
!
$
EARTH!
SCIENC!
PHYSICS!
!
CHEMISTRY!
!
BIOLOGY!
!
!
$
EARTH!
SCIENCE!
PHYSICS!
!
CHEMISTRY!
!
BIOLOGY!
!
$
!
44$
48$
51$
43$
SCIENCE!
2014/2015$
NA$
0$
34$
36$
SCIENCE!
2014/2015$
18$
31$
55$
58$
PHHS$
SCIENCE!
43$
49$
51$
43$
SCIENCE!
2015/2016$
18$
31$
55$
58$
SCIENCE!
2015/2016$
43$
49$
51$
43$
UTAH$
SCIENCE!
:1!
+1!
0!
0!
!
$
!
+31!
+21!
+22!
!
$
:25!
:18!
+4!
+15!
$
!
1!
45$
9th!!
!
11th!!
!
!
10th!!
!
$
$
39$
49$
ELA!
2015/2016$
!
:5!
+4!
!
$
!
!
!
!
$
MATH!
1!
!
MATH!
2!
!
MATH!
3!
!
!
$
27$
20$
43$
MATH!
2014/2015$
!
!
ELA!
44$
!
9th!!
!
10th!!
!
11th!!
!
41$
46$
2014/2015$
!
10th!!
!
11th!!
!
!
!
$
$
38$
45$
ELA!
2015/2016$
!
:8!
+1!
!
$
!
!
!
!
$
MATH!
1!
!
MATH!
2!
!
MATH!
3!
!
!
$
46$
35$
40$
MATH!
2014/2015$
!
!
UTAH!STATE!
GRADE!PROGRESSION!COMPARISON!
(3rd!grade!2014/2015!compared!to!4th!grade!2015/2016,!etc.)!
13$
44$
ELA!
!
!
10th!!
!
11th!!
!
2014/2015$
!
PROVIDENCE!HALL!
GRADE!PROGRESSION!COMPARISON!
(3rd!grade!2014/2015!compared!to!4th!grade!2015/2016,!etc.)!
$
Math!
2!
$
Math!
3!
$
!
$
$
Math!
2!
$
Math!
3!
$
!
$
$
48$
38$
MATH!
2015/2016$
$
35$
38$
MATH!
2015/2016$
!
+13!
:2!
!
$
!
+15!
:5!
!
$
!
!
!
!
!
!
!
$
!
$
!
!
!
!
!
!
!
$
!
$
!
!
!
SCIENCE!
2014/2015$
!
!
!
SCIENCE!
2014/2015$
!
!
!
!
$
!
!
!
!
$
!
!
!
SCIENCE!
2015/2016$
!
!
!
SCIENCE!
2015/2016$
!
!
!
!
$
!
!
!
!
$
2!
ProvidenceHallElementaryUpdate
Principal:JodiLusty
CurriculumDirector:KimAndersen
MTSS/AssessmentCoordinator:MandyCrane
June14,2016
UpcomingActivities:
• EdivateTraining:June20-22nd
• AdminRetreat:June27-28th
• AdminLeadershipTraining:June29-July1st
• ElementaryLeadershipRetreat:July18-20th
ReportDueDates:
• June15th:DibelsReadingAssessmentDue
• June30th:UTRExDue
TeacherEvaluations:
Wehavecompletedallsummativeevaluationsforallteachersandhadallwage
agreementssigned.
RetentionRates(asofMay1st-consistentwithApril):
• 95%retentionrateforstudentsstayingattheelementary2016-2017school
year.
• 7out109employees=5%or95%retentionrate
• 5outof42certifiedteachers=12%or88%retentionrateofteachers.
NewHires:
• Newpart-timeSPEDteacher-LauraJensen
• Newhires:JamiThayn-1stGrade
• Wearestilllookingfortwo-1stgradeteacherandtwo-SPEDteachers.Otherwise
wearefullystaffedwithourteachers.
CACTUSUpdate:
Statusisunchanged.Weareintheprocessofterminatingoldemployeesandadding
newones.ThisroleoverwilltakeplaceonJuly1st.
SchoolStaffandEventUpdates:
Faculty:
• ShelbyRoseisnotreturningforthe2015-2016schoolyear.Wearecurrently
lookingfora5thgradereplacement.
•
WearespeakingwithPaigeMcGrathaboutreturningnextyear.Wewillkeep
youposted.
Enrollment2015-2016:
Westillmaintainenrollmentat825studentsK-5.KathyDavishascontactedallstudents
(K-5)tofillanyofouropenpositionsfornextschoolyear.Wearecurrentlyat825
students.
Assessments:
• SAGEAssessmentResultsfor3-5thgradestudents2016-2017:
o LanguageArts:3rdgrade(41%);4thGrade(28%);5thgrade(42%)
o Math:3rdgrade(56%);4thGrade(34%);5thgrade(44%)
o Science:4thgrade(28%);5thgrade(40%)
• Werecognizethatthere4thgradeoverallissignificantlylowerthanourother
gradelevels.Thiswasastressfulschoolyearforour4thgradeteam.Wehada
teacheronmaternityleave,ateacherleavemidyearandachallenginggroupof
students.Ourplanistoanalyzethescoresfirstwithourleadershipteamatthe
retreatandthenpresentittoourstaffinAugust.
LeadershipTeamandCommitteeUpdates:
OurleadershipretreatwillbeJuly18-20thinKamas,Utah.Asateamwewillspend2
daysworkingindepthonourIBPYPProgrammeofInquirytoverticallyandhorizontally
alignourunits.InadditionwewillbereviewingourSAGEresultsandourDibelsresults.
Wewillalsoberestructuringourcommitteestobalancedourteamleads’duties.
CurriculumUpdate:
Continuum(PYP,MYP,DP):
• TheAcademicDirectors/IBCoordinatorsatPHES,PHJH,andPHHSareworking
togethertoincreaseoverallstudent,staff,andcommunityunderstandingoftheIB
ProgramswithinourK-12schoolbuildings.Theyarecurrentlyworkingonaligning
programandcurriculumexpectationsacrossthethreecampusesandbeginningthe
processforthePYP/MYPSelf-StudyandEvaluationvisitforthe2016-17schoolyear.
PrimaryYearsProgramme:
• WeareintheprocessofcompletingthePYPSelf-StudyfortheEvaluationvisitinthe
2016-17schoolyear.Thiswillincludeworkfromthepedagogicalleadershipteam
andadministrationatourleadershipretreatthissummer.
CurriculumProgramming:
• Teachersareparticipatinginabookstudyoverthesummer.Teacherschoseabook
theywantedtoreadfromalistofourcurriculumandwillbecompletingthereading
ofthesebooksbeforeprofessionaldevelopmentdaysinAugust.Wewillusethese
groupstofurtherunderstandingofourschool’scurriculumthroughoutthe2016-17
schoolyear.Thebookswearereadingasstaffgroupsinclude:
o TheDaily5(ELA,math,classroomstructures,classroommanagement)
o NumberTalks(mathfluency,mathunderstanding)
o LoveandLogicandTheToughKidsBook(behaviormanagement)
o StrategiesthatWork(Readingcomprehensionandwritingstrategies)
o ClassroomManagementforArt,PE,andMusicTeachers(specializedideasfor
classroommanagementforspecialists)
o WhyAreSchoolBusesAlwaysYellow?(inquiryteachingforK-8)
Coaching:
• Ourcoachesforthe2016-17schoolyeararepreparingforanadjustedwayof
structuringourcoachingsystem.Ratherthansplittingbygradelevels,theywillbe
splittingbystaff,skills,andneeds.Oneofourgreatestrequestsforcoachingiswith
GuidedReadingsoourPHESTeaching/LearningTeam(coaches,Kim,Jodi,Mandy)
arereadingtheGuidedReadingbookinadditiontoourstaffbookstudybooksthis
summer.
ProfessionalDevelopment:
• WearebeginningtoworkoutideasforPDopportunitiesforthesummerandSY
2016-17.
• TheKindergartenteammetwithKimonJune8and9todoPDabouttheIBPYPand
unitofinquiryplanners.
SpecialEducation:
• ExtendedSchoolYearisinfullswing,Mondays-Thursday8:00-1:00,June6-July14.
Weareservicing20studentsinESYthissummer.
• Weareintheprocessofinterviewingcandidatesforourspecialeducationteacher
positionsforthe2016-17schoolyear.