SPECIAL MEETING AGENDA
5:30-6:00 P.M. Joint Meeting with WECMRD
Town Board of Trustees
Tuesday, July 14, 2015
6:00 P.M. Regular Meeting
Public Meeting Room / Eagle Town Hall
200 Broadway
Eagle, CO
This agenda and the meetings can be viewed at www.townofeagle.org.
Meetings are also aired online at https://vimeo.com/channels/townofeagle/.
NO.
1
ITEM
WECMRD WORKSESSION
Memo from Jon Stavney
Letter from Eagle Ranch
Concept Design Report
VMDA Eagle Pool and Ice Rink RFP Response
PUBLIC COMMENT
Citizens are invited to comment on any item not on the Agenda subject to a public hearing.
Please limit your comments to five (5) minutes per person.
CONSENT AGENDA
(Consent agenda items are routine town business, items which have received clear direction
previously from the board, final land use file documents after the public hearing has been closed,
or which do not require board deliberation.)
1
Minutes: June 23, 2015 (Town Clerk)
2
Bill Schedule
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1
Town Board of Trustees
April 28, 2015
Page 2
NO.
3
ITEM
Ordinance No. 19 (Series 2015) An Ordinance Of The Town Of Eagle, Colorado Correcting
A Clerical Error Contained In Ordinance No. 03, Series Of 2015, An Ordinance Of The
Town Of Eagle, Colorado Adopting By Reference As Primary Codes The ANSI/ASME
Safety Code For Elevators And Escalators, A17.1 - 2013 Edition, Promulgated By The
American Society Of Mechanical Engineers And The International Code Council, And The
ANSI/ASME Safety Standard For Platform Lifts And Stairway Chair Lifts A18.1 –2011
Edition Promulgated By American Society Of Mechanical Engineers And The
International Code Council; Amending Subsection (X) Of Section 13.03.020 Of The Eagle
Municipal Code; Repealing All Ordinances Of The Town Of Eagle, Colorado, In Conflict
Or Inconsistent Herewith; Providing Penalties For Violation Of The Provisions Of These
Codes; And Providing For The Effective Date Of This Ordinance And The Codes Adopted
Herein By Reference. (It was discovered during an update of the Town Code Book that this
language references the wrong section. This Ordinance passage merely corrects the numbering
reference.)
4
Intergovernmental Agreement with Eagle County for Design, Lease and Use of the
Future Eagle River Park (This agreement was on our last agenda. Eagle County did approve this
language just prior to our last Board date, however, we did not officially approve the Mayor to
sign.)
5
Award of Contract for Nogal Park improvements to Backyard Irrigation, Inc.
Memo from Assistant Town Engineer Kevin Sharkey (Project is within budget largely due
to Public Works self-performing the pre work. This was the lowest competent bid of three
received to complete work at Nogal Park.)
LAND USE
1
Project:
File #:
Applicant:
Location:
Staff Contact:
Request:
Second Street Suites Hotel
DR15-05
Daniel Ritsch (Wall Street Family Partners, LLC)
120 Second Street & 214 Wall Street
Matt Farrar (Assistant Town Planner)
Major Development Plan review of a 23-unit boutique hotel. (Applicant
requested this item to be continued until August 11, 2015 Town Board
Meeting)
2
Project:
File #:
Applicant:
Location:
Staff Contact:
Request:
Second Street Suites Hotel
MS15-02
Daniel Ritsch (Wall Street Family Partners, LLC)
120 Second Street & 214 Wall Street
Matt Farrar (Assistant Town Planner)
Minor Subdivision to consolidate two tax lots into one larger lot.
(Applicant requested this item to be continued until August 11, 2015 Town
Board Meeting)
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Town Board of Trustees
April 28, 2015
Page 3
DECISIONS, ORDINANCES, RESOLUTIONS & MOTIONS
1
Ordinance No. 16 SECOND READING An Ordinance Of The Town Of Eagle, Colorado
Adopting By Reference As Primary Codes The National Electrical Code 2014 By The
National Fire Protection Association; Amending Certain Sections Of The National
Electrical Code; Amending The Electrical Permit Fees And Repealing All Ordinances Of
The Town Of Eagle, Colorado, In Conflict Or Inconsistent Herewith; Providing Penalties
For Violation Of The Provisions Of These Codes; And Providing For The Effective Date Of
This Ordinance And The Codes Adopted Herein By Reference. (Building Official) (No
changes from first reading. This needs to be opened for public comment.)
2
Proposed Election Notice to Eagle County Clerk regarding November ballot measures for
Town of Eagle (Proposed items are for broadband improvements, fitness facility funding
and Eagle River Park improvements.) CML Memo Eagle County Timeline
1
MANAGER ITEMS
Eagle Valley Land Trust Legacy Festival – August 8, 2015 (Cow Patty Bingo at Town Park)
2
River Corridor RFP (Staff proposing entering into RFP for river engineering with
estimated cost of bid award in range of $100,00-$150,000.)
3
Old Town Hall Reuse Workshop (FYI regarding upcoming event.)
Wood Park Improvements (Company has volunteered work at Brush Creek and Interstate
restoration.)
1
2
CLERK ITEMS
Sales Tax Information/Mid Quarter Update (New numbers for April and May collections)
Citizen Trash Survey (Staff requests board review survey prior to issuing.)
OPEN DISCUSSION & BOARD COMMENTS
FUTURE AGENDA ITEMS
ADJOURN
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MEMORANDUM
TO:
Town Board of Trustees
FROM:
Jon Stavney, Town Manager
SUBJECT:
WECMRD/TBOT Joint Work session on Fitness Expansion Funding
DATE:
14 July 2015
Board,
The concept of WECMRD and TOE jointly funding a 6,000 sf expansion of the Pool and Ice
Facility to accommodate multi-purpose rooms and Fitness (likely with equipment from Eagle
Ranch Fitness) has reached a point where the discussion would benefit from an in-person, boardto-board discussion of how best to finance the overall project, or whether to move forward.
The current request from WECMRD is for $40,000 from the town to pay for half of the expanded
scope of design right now. Attached is a smaller scope of design with only two multi-purpose
rooms which WECMRD was prepared to fund on their own.
WECMRD staff estimates that the larger project (with fitness) would range between a $1,000,000
and a $1,500,000 project. If bathrooms or any other add-ons emerge, like a storage or shade area
for outside events, etc it is not difficult to conceive of modest changes pushing the project to the
$2,000,000 level. Because of the cost share concept, which is how the facility was funded in the
first place over 10 years (and how the later Gypsum Rec Center was funded), town should plan to
set aside half of that range of costs.
Eagle Ranch HOA has requested a seat at the table as this project gets planned (see attachment),
though their commitment is tentative and mainly entails not running a competing fitness facility
and expressing a desire to discuss value of fitness equipment they already own.
In reviewing the budget with Jill last week, we believe strongly the following:
1. Town could pay $40,000 out of General Fund balance which is projected to be
right at $1,000,000 at the end of the year. It is the only place where these funds
could be allocated right now. There are many other needs in the General Fund.
Revenues are better than projected, but not by much.
2. Neither design or future construction costs can be covered in the Capitol fund
given other priorities and current revenue projections. Recall that TOE did not
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4
3.
4.
5.
6.
budget for roughly the same estimated 50% cost share for the larger project during
2015 budget discussions The Capitol fund has fund balance already projected at
$150,000 which is very low. The board funded many deferred equipment costs in
2015, there are more necessary replacement costs on the horizon. Revenue into the
fund is not projected to be robust enough to cover next years scheduled purchases on
the 10 year vehicle, equipment, facilities or streets plans, let alone for a wish list
project.
Conservation Trust fund does not have sufficient balance to cover this cost this year.
Income is only about $30,000 each year.
The ballot language for the Open Space Fund does not fit the description of this
project.
If the board wishes to fund this project, staff recommends putting the matter on
the November ballot as a property tax increase. Our recommendation is to ask
Town voters to fund our 50% share of the project through a 2 mil increase over 5
years, which would bring in approximately $1,000,000 to cover this expansion, and if
the project comes in on the low end of projections, some related improvements at the
facility could be funded with the balance. Of course this could be a lower mil for a
longer period of time. That really gets back to a conversation with WECMRD about
financing the project, and about the politics of what voters may approve. Gypsum
financed their half through 1% sales tax increase which has now expired, TOE cannot
raise sales tax beyond current level. TOE just paid off a 10 year note against the
town hall in 2015 which financed the original project.
Staff preference would be to save the $40,000 on design until after November.
WECMRD is very eager to carry forward with design, since this extended
conversation has already delayed their desired schedule. If the towns participation is
contingent upon a ballot question, and if the voters turn it down, $40,000 is roughly
what the town is expected to spend on replacing two police or two public works
vehicles next year.
Questions for Discussion:
1.
2.
3.
4.
Are there any other solutions to financing this project not yet on the table?
If town went to the voters, how would the project scope and schedule be effected?
Is this expansion going to cover P&I facility/campus needs for next 10 years?
P&I campus plans are expected to ramp up with Haymeadow and with ECSD plans
after partial build out of Haymeadow for joint master planning 35 acre campus. This
is likely to be at 10 to 15 year horizon. What should be happening between now and
then with the property, or with improvements to existing facility?
5. Does WECMRD have plans to go to voters for regional facility enhancements in
coming years? Could this be combined with that question?
6. WECMRD is eager for this project because it has money right now, and because it
will help better cash flow the facility. Is there a scenario where WECMRD would
proceed without the town’s involvement?
7. Is Eagle Ranch HOA involvement being fully leveraged?
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EAGLE POOL AND ICE RINK FACILITY EXPANSION
MARCH 18, 2015
BARKER RINKER SEACAT ARCHITECTURE
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ADDITION:
CONCRETE PATIO:
+/- 1,300 SF
1,110 SF
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EXISTING
PROPOSED
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EXISTING
PROPOSED
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EXISTING
PROPOSED
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12
EXISTING
PROPOSED
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13
EXISTING
PROPOSED
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PRELIMINARY SCHEDULE
3/18
4/15
6/1
7/1
11/1
Present Concept to WECMRD Board
Eagle Town Approvals/Start Design Development
2 weeks Design Development
4 weeks Construction Documents
Submit for Building Permit
4 week review period
100% CDs Complete/Permit Approval/Break Ground
16 week construction period
Open Date
TBOT July 14, 2015
15
0090 WEST BENCHMARK ROAD
SUITE 207, P.O. BOX 5300
AVON, CO 81620
970/949 5200
FAX 949 5205
WWW.VMDA.COM
JUNE 10, 2015 Supplemental RFP Response from VMDA
Eagle Pool and Ice Rink
Eagle, Colorado 81631
Victor Mark Donaldson Architects
0090 West Benchmark Road Suite 207
Avon, Colorado 81620
970-949-5200
970-949-5205 Fax
Contact:
Mark Donaldson, Principal
markd@vmda.com
Chris Juergens, Principal
chrisj@vmda.com
www.vmda.com
Chris Juergens
Mark Donaldson
TBOT July 14, 2015
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2. General Statement of Qualifications
We toured your Project with Sheryl on Friday April 10, 2015 and recently discussed the
current Scope of Work and Project expectations with Steve Russell, Executive Director.
We have a good understanding of your Project Goals and Objectives and look forward
to any additional questions or information you may require. We understand your
Project is now scheduled to be completed by November 1, 2016. Our Schedule is
included in Section 6 and is intended to meet your Objectives.
VMDA possesses unique in-house skill sets for the benefit of your Project with
Architectural Design and Documentation, Interior Design, FF&E Selections and
Specifications performed in-house by our own Staff.
Our reputation among HOA Boards and Municipal organizations is that we routinely
build consensus among stakeholders and manage our Schedules and Budgets, as
committed. We enjoy terrific reputations among our Clients for consistently delivering
our design and documentation Work Product efficiently and effectively, which leads to
Community ‘buy-in’.
Uniquely, VMDA often provides our Services on an Hourly Basis with negotiated not-toexceed limits where applicable. When doing so, we provide our detailed Time Sheets,
by Employee, by Task with our Monthly Invoices. Many Clients enjoy this benefit as it
allows for a fair portrayal of our expended Professional Time and Reimbursements. If the
time is not spent, it is not invoiced. We will be happy to provide that benefit for the
Eagle Pool and Ice Rink Project.
Specifically for your Project, we offer the following observations regarding VMDA
Experience and Qualifications:
1. We are highly experienced in renovations of many types of Buildings in Eagle
County and understand the importance of integrating existing MEP and LowVoltage Lighting Systems and other Mechanical and Electrical efficiencies for
such Building Additions. We have therefore selected Schendt Engineering as our
MEP Consultant due to their vast experience and track record.
2. VMDA is highly experienced in development of competitive Bid Documents for
such Remodels and Additions. In the last 2 years we executed multiple projects
where the Cost of Construction varied less than 5% between Bidders. VMDA has
a history of over 37 years in the Eagle County and believes in representing the
Owner’s interests in a fair and equitable manner.
We typically conduct these Bid processes with prequalified General Contractors,
then level the Bids for your review and provide you our recommendations.
TBOT July 14, 2015
17
3. Our experienced team understands Town of Eagle requirements and those of
local Authorities Having Jurisdiction as we routinely work effectively with them for
a smooth entitlements and permitting process.
4. During Construction we provide oversight for compliance with the Construction
Documents and Design Intent. VMDA typically provides this service on 90% of
our Projects.
5. VMDA will review Pay Applications and Change Orders in a fair and equitable
manner for compliance with the Contract Documents. Over the last 3 years,
Chris Juergens, Principal has reviewed over 75 such Pay Applications.
Thank you for your consideration of VMDA, we offer the following closing general
remarks regarding our core values which we will bring to the benefit of your Project.
We build consensus among community members, knowing it is paramount to
true success. The VMDA Team has been doing this for years and it remains a
Core Value among our Delivery of Services.
Our experienced VMDA team consists of dedicated professionals who are
devoted to our Core Values. Our experience allows us to assist the Development
Team to anticipate pitfalls, challenges and risk brings timely resolution.
We are creative and know there is always more than one way to solve each
unique challenge as presented. VMDA believes in a collaborative effort among
the Owner, Design Professionals and the Community. In working with many new
and remodel Projects, there are opportunities to improve the Project to the
benefit of the Owners during the course of Design Development and
Construction Documentation.
VMDA is tenacious and continually seeks ways to improve a Project to deliver
additional value. VMDA represents its Clients vigorously throughout the Project.
This includes but is not limited to working as a team with the General Contractor
to ensure the Budgets and Schedules are achieved, as identified & committed.
VMDA is respectful of Budget parameters and other constraints and we believe
in working together as a unified Team to maintain and manage all Objectives.
Respectfully,
Mark Donaldson, Principal
Chris Juergens, Principal
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3. Personnel:
A. We provide the following list of VMDA Professional and Support Staff:
Chris Juergens, LEED AP, Principal
Mark Donaldson, Principal
Alyson Leingang, Interior Architecture
Brent Crouch, Project Architect
Glenn Harakal, Project Architect
Amy Salter, Project Architect
Miscellaneous Administrative, Bookkeeping, Accounting Professionals
B. We propose these specific VMDA Team Members for your Project:
Chris Juergens, Principal: Has managed and directed Design and
Construction Documents and delivered Client services for dozens of
Remodels and Additions for Public, HOA, Commercial and Recreation
Projects in his 17 years of practice with VMDA. His personal
communication style and effective delivery is demonstrated in his
references and by reputation in the development community.
Alyson Leingang: Specializes in Interior Architecture for Commercial,
HOA, Residential and Public Remodels and Additions and is scheduled
to bring her 15 years of experience to your Project.
Brent Crouch, Project Architect: Has prepared numerous Construction
Documents for a wide range of Commercial, HOA and Municipal
Projects in his 22 years of practice. He is scheduled to take the lead for
Bid and Construction Documentation for your Project.
We also provide the following relevant Professional References for similar
Project Types, Scope of Work and Project Budget:
Meryl Jacobs (retired), Avon Director of Recreation: The VMDA Staff
competed for and worked with Mrs. Jacobs on a series of Avon
Recreation Center Remodel and Additions over a period of 10 years as
listed below.
She may be reached at 970 926-2145.
o
o
o
o
o
Locker, Showers and Changing Room Remodel/Refurbishment
Mezzanine In-Fill for Recreation Staff & expanded Aerobic Area
Day Care Remodel & Expansion
Relocation of Main ADA Entry and Remodel
Heat Recovery/Pool Heating Building Addition
Randy Smith, General Manager St. James Place Hotel &
Condominiums: The VMDA Staff competed for and provided Design
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and Construction Document and Contract Administration Services for
Expansion, Repurposing and Refurbishment of Common Areas, Entry
Vestibule and Pool Room. The Project consisted of Phase 1 (AUG
2012), Phase 2 (JAN 2013) and Phase 3 (MAY 2014).
He may be reached at 970 845-9300.
Tracy Erickson, Executive Director Homestead Court Club: The VMDA
Staff competed for and provided Design and Construction Documents
and Contract Administration Services to Re-Program, Re-Purpose,
Expand and Remodel the HCC Facilities.
He may be reached at 970 390-7974.
C. The VMDA Team of additional Professional Consultants are as follows:
Monroe & Newell Engineers (Avon, CO): Peter Monroe, PE, Principal
will lead the Structural Engineering Team with VMDA. They are located
in the same office complex as VMDA and have worked with VMDA for
over 26 years.
Martin/Martin Consulting Engineers (Avon, CO): Mark Luna, PE, Senior
Civil Project Engineer will lead the Civil Engineering Team with VMDA.
We have worked with them on a variety of Projects in the last 4 years.
Mechanical, Electrical & Plumbing Engineering: To address the
extension of and/or addition to existing MEP Systems, VMDA proposes
Schendt Engineering, Inc. as the appropriate firm for your Project.
END 3 PERSONNEL
TBOT July 14, 2015
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0090 WEST BENCHMARK ROAD
SUITE 207
PO BOX 5300
AVON, CO 81620
970/949-5200
FAX 949-5205
WWW.VMDA.COM
VICTOR MARK DONALDSON, PRINCIPAL
VICTOR MARK DONALDSON ARCHITECTS
Mark has 36 years experience in Eagle County, CO with a wide range of professional experience
on numerous site and building specific envelope solutions. These Projects include Institutional,
Government, Special Districts, Commercial and Private Sector Client Groups.
Project Experience:
Village Hall/Beaver Creek Mall Renovation
Planning for Avon Town Square Joint Venture
Beaver Creek Ski School Renovation
Marriott’s Streamside at Vail
Glenwood Springs Ford Dealership
Reilly Estate
Village Hall Parking Structure Renovation
City Market – Eagle, CO
Vail Commons/City Market Village
City Market – Silverthorne Renovation
Buffaloes – Vail Mountain Restaurant
Avon Municipal Complex & Renovation
Marriott Courtyard Hotel – Lot C Planning
Lot C – PUD Entitlements & Land Planning
Avon Crossing Condominium
Town of Avon Recreation Center Refurbishment
Vail Inter-Faith Chapel Renovation
Mountain Center Renovation
Beaver Creek Metro District Operations Facility
Beaver Creek Resort Executive Offices
Beaver Creek Reception Center Refurbishment
Vail Resorts Regional Distribution Center
Medical Clinic – New Castle, CO
Metcalf Commercial Park
Quayle Residence
Avon Chamber of Commerce Offices
45 Forest Road
Vail Daily Regional Headquarters
Seasons at Avon Refurbishment/Expansion
Clocktower Place
Confluence – PUD Entitlements & Land Planning
Vail Timber Ridge
Education: Bachelor of Architecture, Texas Tech University, 1973
Registration: Licensed Architect, State of Colorado, Registration #B-1348
NCARB Certificate #24140
Licensed Architect, State of Texas, Registration #22870
Community Associations & Public Service:
Echo Ranch Children’s Home (501.C.3), Founding Director (12 years)
Avon Planning Commission (6 years)
Regional Fire Authority (1 year)
Eagle County Planning Commission (4 years)
Eagle County United Way, Founding Director (2 years)
Avon Metropolitan District Board, Director (1 year)
Mount Holy Cross Lutheran Church Board (4 years)
Avon Building Department Board of Appeals, Chairman (4 years)
TBOT July 14, 2015
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0090 WEST BENCHMARK ROAD
SUITE 207
PO BOX 5300
AVON, CO 81620
970/949-5200
FAX 949-5205
WWW.VMDA.COM
CHRISTOPHER D. JUERGENS, PRINCIPAL, LEED AP B+NC
VICTOR MARK DONALDSON ARCHITECTS
Chris joined VMDA in 1997 and has been involved in numerous Residential & Commercial Projects
throughout Eagle County, CO. He is fully engaged in our Projects from Start-Up of Planning,
Design, Permitting and all the way though Construction close-Out. Chris has been a full partner in
VMDA for over 6 years.
He is known for his ability to listen & respond effectively among Clients, a Client Group,
Consultants, Co-Workers & Contractors while adhering to Project Requirements, & Design/Zoning
Regulations.
Chris possesses outstanding personal, effective communication skills with Development Team
Members, making him a true asset in positions of Planning, Design, Project Administration &
Program/Budget Evaluations. Within VMDA, he manages our office Project Staffing, coordinates
Quality Control & Quality Assurance within Phases and among the Staff.
Chris is highly experienced in Building Code analysis and manages the coordination & integration
of each Consultant’s Work Product into our phased project delivery.
Project Experience
Village Hall Renovation
Vail Inter-Faith Chapel Refurbishment
Land Planning for Lot C
Planning for Avon Town Square Joint Venture
Mountain Center Renovation
Town of Avon Recreation Center Refurbishment
Beaver Creek Ski School Renovation
Beaver Creek Metro District Operations Facility
Glenwood Springs Ford Dealership
Potato Patch Club
Planning for Confluence
Beaver Creek Reception Center Refurbishment
Vail Resorts Regional Distribution Center
Marriott’s StreamSide Clubhouse
Reilly Residence Beaver Creek
45 Forest Road Residence
Lodge at Vail Remodel
Vail Timber Ridge Planning
Mountain King Ranch
Homestead Court Club Refurbishment
Pines at Keystone
Barrancas Remedial Construction Repairs
Creekside at Beaver Creek
St. James Place Refurbishment
Education: BIarch, Kansas State University 1997
Regional & Community Planning Certificate, Kansas State University 1997
Associations: Eagle County Zoning Board of Adjustment Since 2000
Eagle County Building Board of Appeals Since 2000
President of Red Canyon Townhome HOA Board of Directors Since 2000
Westin Riverfront Board of Directors Since 2008
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L. MARK LUNA, PE
Associate, Civil Engineering
Education:
University of Colorado,
Boulder, BS Civil
Engineering, 1990
Registrations:
Professional Engineer –
Colorado 32753
Affiliations:
American Society of
Civil Engineers
Mr. Luna’s work has focused on complete site development for several projects in the Eagle
County area. His background experience includes projects in both the public and private sectors.
Mark has 24 years of experience including resort development, public schools, municipal
pathways, single and multi-family residential developments, roadway and utility design projects.
Mark joined Martin/Martin in 2011 and has managed and scheduled numerous projects,
prepared specifications and project manuals, provided construction management and has been
responsible for budgeting, invoicing and staff allocation for a variety of project types.
Representative project experience includes:
Vail Ford Park Improvements (Phase 1), Vail, Colorado – Master planning and construction
documents for utility installation and structural wall design for The Town of Vail at Ford
Park. Plan includes new restroom facilities and reconfiguration of delivery routes to the
amphitheater.
Vail Ford Park Improvements (Phase 2), Vail, Colorado – Reconstruction of bus stop and
shelter, parking lot, numerous walkways throughout the Park, a restroom structure, trash
enclosure, Frontage Road widening, 500 LF of watermain, 200 LF sanitary sewer, 1,430 LF
of storm sewer, and reconstruction of the ball fields which included artificial turf.
Vail Ski Club, Vail, Colorado – Site redevelopment of the club at the base of Golden Peak.
Includes drainage, utilities, and underground parking.
One Willow Bridge, Vail, Colorado – Civil engineering services for a new hotel/retail
development. Consists of an underground parking structure connected to an adjacent
hotel. Elements included coordination with underground structures, grading of pool area
over structure, floodplain issues, underdrain systems and various utility improvements.
Frisco Peninsula Recreation Area, Frisco, Colorado* – Design of adventure park that
includes a tubing hill and new day lodge. Included approximately 4000 LF of roadway,
4000 LF of pathway, parking lots, drainage, plaza design and building site design.
Freedom Park, Edwards, Colorado* – The park design incorporated a recreation area that
included a play area, spray park and skate park. Project required management of different
design entities and coordination of those designs into one project.
Apollo Park, Vail, Colorado* – 4-building condominium complex. Included building
reconstruction of two buildings and new parking structure. New water and sewer mains
were upgraded to meet district standards. ADA compliant access was required on all
sidewalks.
Round Up River Ranch, Dotsero, Colorado* – Design of approx 6,000 LF of roadway and
3,300 LF of ADA recreation pathways on a 40+-acre site adjacent to the Colorado River and
Colorado River Rd. A camp for children with serious illnesses, this project includes value
engineering to minimize earthwork, grading to accommodate ADA needs recognition of
floodplain limits and site utilities, drainage studies, County approvals.
Marriott Residence Inn, Vail, Colorado – Redevelopment of existing Roost Lodge into the
nearly 135,000 SF Marriott Residence Inn with outdoor pool plaza, below-grade parking,
driveways, and on-grade parking.
Summit County District Attorney’s Office, Breckenridge, Colorado – Civil/structural engineering
services for conversion of the former Summit County South Branch Library into a 7,000 SF
office building.
980 North Ten Mile Drive, Frisco, Colorado – Design of 2.4-acre commercial development
along Hwy 9. Numerous site constraints required creative drainage design practices,
including the accommodation of two existing CDOT culverts that historically discharged
onto and drained across the site.
* indicates projects with previous firm
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Peter D. Monroe, P.E.
Principal
Years Experience
43 Years Total
25 Years with Monroe & Newell Engineers, Inc.
Education
University of North Dakota
Bachelor of Science, Civil Engineering, 1969
Professional Registrations
Colorado License No. 12082
Utah Professional Structural Engineer License No. 272645-2203
Wyoming License No. 9017
Idaho License No. C-1246
Peter is licensed in several other states. Full licensing information available upon request.
Professional Affiliations
American Institute of Architects Professional Affiliate
Colorado State Board of Licensure for Architects, Professional Engineers and Professional Land
Surveyors- Past Chairman
Council of American Structural Engineers- Past Director
Key Qualifications
Peter Monroe is a founding Principal of Monroe & Newell Engineers, Inc. Since 1987, the firm
he has lead has provided structural engineering on the majority of the projects completed in
Eagle County. The projects range from residence additions for neighbors to some of the
valley’s most noteworthy projects including The Gerald R. Ford Amphitheater, The Vilar Center
and Two Elk Restaurant . His primary role as a consultant is to provide creative solutions to the
architect and to the owner that satisfy each project’s needs. Delivering successful projects has
enabled him to maintain long-term clients for many years and multiple projects.
Relevant Experience
Town of Vail Maintenance Facility Addition
Vail, Colorado
Vail Commons
Vail, Colorado
ArraBelle at Vail Square
Vail, Colorado
Vail’s Front Door
Vail, Colorado
Market Square Village Center
Beaver Creek, Colorado
West Vail Fire Station
Vail, Colorado
Town of Vail Employee Housing
Vail, Colorado
Glenwood Springs Municipal Building
Glenwood Springs, Colorado
Swift Gulch Maintenance Facility
Avon, Colorado
www.monroe-newell.com
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SCHENDT
ENGINEERING
CORPORATION
PROJECT TEAM
RESUME
CHRIS D. ACKERMAN, P.E., CxA, CCP, CEM, CGD, LEED AP
Senior Mechanical Engineer
Schendt
Engineering
Corporation
EDUCATION
Bachelors of Science, Architectural Engineering
Kansas State University, 1998
2912 Beacon Street
Colorado Springs, CO 80907
Phone: 719-637-8850
Fax:
719-632-0300
cackerman@secengr.com
PROFESSIONAL REGISTRATION
Colorado No. 37716
New Mexico No. 17847
Wyoming No. 11291
Utah No. 6817487-2202
South Dakota No. 9825
CERTIFICATIONS
CxA (Certified Commissioning
Authority) through the AABC
Commissioning Group (ACG)
CCP (Certified Cx Professional)
through the BCA
CEM (Certified Energy Manager)
through the AEE
CGD (Certified Geo-Exchange
Designer) through IGSPHA
LEED Accredited Professional
OSHA Construction Safety and
Health Certificate
EMPLOYMENT HISTORY
OCT 2014:
BESECx, Inc. merges with Schendt Engineering Corp.
2011-2014:
Vice President of BESECx, Inc., Colorado Springs, CO
2003-2011:
Farnsworth Group, Colorado Springs, CO
1998-2003:
ME Engineers, Colorado Springs
ORGANIZATIONS
AEE (Sr. Member Association of Energy Engineers)
ASHRAE (American Society of Heating, Refrigeration, and AC Engineers)
PROFESSIONAL EXPERIENCE SUMMARY
Mr. Ackerman has over fifteen years of engineering experience in the
commissioning and design of mechanical, electrical, and plumbing
systems. His project experience ranges from healthcare, military, industrial,
educational, office, retail, to resort facilities. Chris’ system specialty
portfolio includes geo-exchange (ground-coupled or geothermal heat
pumps), thermal (ice) storage, heat recovery systems, and various other
high performance sustainable systems.
SELECT DESIGN & COMMISSIONING PROJECTS
o Los Alamos County Municipal Complex, Los Alamos, NM
o Safeway Stores (4) Facility Condition Assessments
o Ft Carson Evans Army Community Hospital Recovery Alterations
o PCAPP-EDS Pueblo Chemical Depot FCC, Pueblo, CO
o SDARNG (South Dakota Army National Guard) Vehicle Maintenance
Facilities Assessment and Mechanical Improvements Design
o School District 11 Palmer High School Boiler Replacement
o ALIO Industries Facility (Geo-Exchange), Aurora, CO
o Ft Carson Buildings 1227, 1855, & 2356 Dental Clinic Renewals
o Ft Carson Building 7500 Radiology Women’s Health / MRI Addition
o Fort Huachuca Medical Clinic, Ft. Huachuca, AZ
o Fort Riley, KS Dental Clinic #3 Renewal Commissioning
o SD11 Wasson High School 2013 Renovations, Colorado Springs
o The Children’s Hospital, Univ of CO Health Sciences, Aurora, CO
o Boulder Community Hospital Foothills, Boulder, CO
o Evans Army Hospital, Sleep Lab Renovation design, Fort Carson, CO
o Colorado Springs School District 11: over 20 Cx & RCx projects
o Verizon Wireless NEC, Colorado Springs
o Water Quality Laboratory, Colorado Springs Utilities, Colorado Springs
o Invasive Species Research Laboratory, Ft. Collins, CO
o Opuswave, Colorado Springs, Colorado
o Focus on the Family Welcome Center, Colorado Springs, Colorado
o Auraria Performing Arts Center, Denver, Colorado
o Lambeau Field Renovations, Green Bay, Wisconsin
TBOT July 14, 2015
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SCHENDT
ENGINEERING
CORPORATION
PROJECT TEAM
RESUME
Michael Brubaker, P.E. CEA, CxT
Mechanical Engineer
Schendt
Engineering
Corporation
2912 Beacon Street
Colorado Springs, CO 80907
Phone: 719-637-8850
Fax:
719-632-0300
mbrubaker@secengr.com
CERTIFICATIONS
CxT (Certified Commissioning
Technician #1071-211) through
the AABC Commissioning Group
(ACG)
CEA (Certified Energy Auditor
#1570) through the AEE
Mitsubishi Diamond Designer 2 –
EnergyPro
OSHA Construction Safety and
Health Certificate #002591098
EDUCATION
Bachelors of Science, Mechanical Engineering
University of Colorado at Colorado Springs
PROFESSIONAL REGISTRATION
Colorado
EMPLOYMENT HISTORY
OCT 2014:
BESECx, Inc. merges with Schendt Engineering Corp.
2013-2014:
BESECx, Inc., Colorado Springs, CO
2009-2013:
Farnsworth Group
2007-2009:
School District 11 Engineering Intern
ORGANIZATIONS
AEE (Sr. Member Association of Energy Engineers)
ASHRAE (American Society of Heating, Refrigeration, and Air Conditioning
Engineers); Pikes Peak Chapter Officer 2013-14
PROFESSIONAL EXPERIENCE SUMMARY
Mr. Brubaker offers our clientele over six years of both design and
commissioning experience. Through his skill set developed from integrated
system design experience, numerous building energy audits, existing
building retro-commissioning processes, and functionally testing new
building energy systems, Michael consistently provides an excellent HVAC
system design product integrated with a project’s architectural elements
and well-coordinated with other disciplines. He is currently the lead
designer managing multiple new construction and renovation design
projects featuring ground coupled water-source (geothermal) heat pumps
and variable flow refrigerant systems.
SELECT DESIGN & COMMISSIONING PROJECTS
o Los Alamos County Science Center, Los Alamos, NM
o School District 11 Palmer High School Boiler Replacement
o ALIO Industries Facility (Geo-Exchange), Aurora, CO
o Building 7304 Army Retention Offices HVAC Upgrades, Ft. Bliss, TX
o School District 20 Rockrimmon HVAC Upgrade, Colorado Springs, CO
o SD20 Rampart High School Boiler Upgrade, Colorado Springs, CO
o SD20 The Classical Academy, Colorado Springs, CO
o SD11 Howbert Elementary School Addition, Colorado Springs, CO
o 38 State Brewery, Littleton, CO
o Evans Army Community Hospital Chiller Upgrades at Fort Carson
o Evans Army Community Hospital 4th & 5th Floor Renovations
o PCAPP-EDS Pueblo Chemical Depot FCC, Pueblo, CO
o Los Alamos County Municipal Complex, Los Alamos, NM
o Los Alamos County Science Center, Los Alamos, NM
o Wind River Job Corps Campus (Geo-Exchange), Riverton, WY
o Warrior in Transition Battalion and Company HQ, Fort Carson
o SDARNG (South Dakota Army National Guard) Vehicle Maintenance
Facilities Mechanical Improvements Design:
o CSMS-2, Rapid City, SD; UTES, Sioux Falls, SD
o FMS-4, Webster, SD; FMS-8, Brookings, SD
o SDARNG Combined Services Maintenance Shop RTU Replacement
o City of Fountain Utilities Customer Service Department, Fountain, CO
o RFTA Aspen Bus Maintenance Facility, Aspen, CO
o BCHA Josephine Commons Phase I & II, Lafayette, CO
o City of Fort Collins Utility Service Center Boiler Upgrade
TBOT July 14, 2015
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4. Additions Renovations
VMDA has successfully completed many new Projects and extensive Remodels & Refurbishments
over the last 38 years in our mountain communities. VMDA has worked extensively with Municipal
Boards, Home Owner Associations and Special Districts for Public Projects.
For many Projects VMDA has been selected due to Principal involvement, value oriented
Professional Hourly Rates, extensive checking and verification of Professional References and our
extensive experience for the projects described below.
Each of these Projects involved Public Presentations where Concepts and Design solutions were
presented in a clear manner in order to gain community support and/or Public Entitlements.
4A. Current Projects in Progress
Job Number
Project Name
Status
Value
1204
Sandstone 70 Decks
Under Construction
$60,000
Completion
Schedule
1-Jul-15
1220
Barandy Residence
Under Construction
$950,000
1-Jun-15
1324
Potato Patch
Maintenance
Driscoll Residence
Permitting
$200,000
Sep-15
Permitting
$500,000
Nov-15
Under Construction
$2,200,000
Nov-15
1357
Creekside Beaver
Creek
Soleil Homes
$800,000
Nov-15
1404
100 Vail Road
$8,000,000
Nov-16
1413
22 Strawberry Park
$2,200,000
Feb-16
1420
ATS Tenant Work
Construction
Documents
Construction /
Interiors
Construction
Documents
Permitting
$60,000
May-15
1421
Duggan Residence
$1,000,000
Mar-16
1422
Metcalf Lofts
Construction
Documents
Under Construction
$200,000
May-15
1503
66 Rabbit Brush
Under Construction
$200,000
Jul-15
1504
Frost Townhomes
Design
$160,000
Nov-15
1505
Vail Racquet Club
Design
$200,000
Nov-15
1507
Eagle River W/S Office
Under Construction
$43,000
Jul-15
1346
1352
4B. Last Three Commercial Projects: Below are 3 highlighted Projects relevant to your Eagle Pool &
Ice Rink Project. In each instance, VMDA was involved closely with the Board of Directors or group
of Community Personnel to establish the Program, manage the Budget and develop Design
solutions responsive to the Program challenges and execute the Construction of the Project.
St. James Place Hotel and Condominiums - Beaver Creek, CO:
The 100+ Unit Condominium/Hotel in Beaver Creek Village was built in the early 1980’s.
VMDA was retained by the Board of Directors to Renovate the Pool and Lobby areas,
create a new Entry Feature and develop new Exterior Color Concepts. VMDA also
provided Interior Design Refurbishment Services for the Project.
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Phase 1 of this project included Refurbishment of the Pool area was completed timely in the
fall 2012. Phase 2 included Refurbishment of the Lobby the new Entry Feature and new
Exterior Colors and was also completed timely in 2013.
VMDA was rehired in fall of 2013 to continue upgrades through the Common Area
Corridors, Elevator Lobbies and other Common Areas. This Association was the beneficiary
of a properly funded Reserve Account and no Special Assessments were required for this
series of Projects.
Project Similarities / Lessons Learned:
A. Developing consensus among two Boards who had had recent bad experiences on
with a different group of Consultants. The Board had their guard up strong when
VMDA started their Project. It was imperative that VMDA develop a level of trust with
this Board and their Homeowners. This trust was built with clear communication of
Design Concepts, clear Scheduling of Project Milestones and meeting established
deliverables.
B. Work closely with an Owner’s Representative to establish a Budget which was
managed successfully throughout the duration of construction.
C. In a Remodel of this vintage, it is important to plan for concealed conditions. In this
case there was additional Work not completed by the original General Contractor.
There were monies budgeted from the outset and these costs were included in the
overall budget projections.
D. Each of these Projects listed below were done under tight time constraints to fit within
the window of time available between seasons. There was a spring and fall window
available for each time frame.
Total Project Area Renovated: 15,000 SF. This Project was divided into 3 separate Projects
with 3 separate Budgets that totaled $2,100,000.
Pool Refurbishment and Upgrade:
Initial Project Budget: $350,000.00
Final Project Budget: $350,000.00
Date of Bid: August 2012
Scheduled Completion Date: November 19, 2012
Actual Completion Date: November 19, 2012
Change Orders: $0.00 (Allowances were built into the budget to anticipate concealed
conditions).
Lobby Renovation and Addition:
Initial Project Budget: $900,000.00
Final Project Budget: $900,000.00
Date of Bid: January 2013
Scheduled Completion Date: June 12, 2013
Actual Completion Date: June 12, 2013
Change Orders: $0.00 (Allowances were built into the budget to anticipate concealed
conditions).
Common Area Corridors
Initial Project Budget: $528,400.00
Final Project Budget: $512,400.00
Date of Bid: January 2014
Scheduled Completion Date: May 29, 2014
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Actual Completion Date: May 29, 2014
Change Orders: $0.00
Jim Hall, Owner’s Representative VRDC Jhall@vailresorts.com (970)333-1932
Randy Smith, General Manager, St. James Place trsmith@vailresorts.com (970) 845-9300
John Halloran, GEJ Construction Company jhalloran@gejohnson.com (970) 748-6048
Homestead Court Club
This recently completed Project included the Remodel, Refurbishment and Repurposing of
a 30 year old structure which is a gathering place for the Residents of Homestead in
Edwards Colorado. This Project was completed in the fall 2014.
VMDA worked with the Board and the Executive Director to understand the needs of the
facility for the next 20 years. A Program was developed with the Board and Director and
refined throughout the design process.
Today the new facility provides an open fresh feel and a welcoming entry which is in stark
contrast the previously existing facility which was dark, cut-up and non-welcoming.
The VMDA Team reviewed the condition of the existing facility, determined which parts of
the Building were sound and utilized much of the existing structure.
Project Similarities / Lessons Learned:
A. This Facility is a Community asset which was in need of upgrading and or
replacement as it had lasted beyond its useful life. The Facility was reprogrammed
for utilization for the next 20 years. The new Facility is now a source of pride for the
Community and was a value oriented Rehabilitation.
B. VMDA worked closely with the Board to develop a Project Program. The Board and
VMDA conducted a series of Community Open Houses to present Design Options.
Input was received from the Community and utilized in the final Program. The Open
Houses consisted of informal Work Sessions with the Community to take input and to
have members mark their comments on the Design Options.
C. During the course of this Project, it was discovered that the main water entry line to
the building was damaged and in need of replacement. This replacement was
managed together by the Executive Director, VMDA and the General Contractor.
As with all Projects, surprises occur; having a cohesive Team working well together
expedites solutions to an unexpected problem. VMDA represented the Association
with the ERWSD in gaining approval for replacement of the lines.
D. In working with a GMP format on this Project, it came to the attention of the Board,
VMDA and the Executive Director that there was some concern with the manner in
which the Subcontractor Bids were established for the Project. In hindsight, when
pursuing a GMP Construction Agreement, it makes sense to establish Fixed Costs for
the GC Overhead (Fee and General Conditions) based upon hard Construction
Costs. VMDA is currently working on another Project with this form of Agreement,
and creates a better working relationship among all parties.
Total Project Square Feet Renovated: 13,500
Initial Project Budget: $2,200,000.00
Final Project Budget: $2,100,000.00 (Owner removed Scope due to contractor concerns,
so this does not reflect a GMP savings).
Date of Bid: January 2014
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Scheduled Completion Date: November, 2014
Actual Completion Date: November, 2014, however the GC is still attempting to finish
punch list.
Change Orders: (36 deductive and additive) -$ 100,000.00. (Note Owner removed
Scope due to contractor concerns, so this does not reflect a GMP savings).
Tracy Erickson, Executive Director terickson@homesteadcourtclub.com (970)390-7974
Box Car Restaurant, Avon Colorado
This recently completed repurposing of Retail Tenancy to Restaurant Tenancy included
Design and Construction Documents for this new Tenancy within a 38 year old
Commercial Building which is now a popular and unique Upscale Restaurant. This
Project was completed in the summer of 2014.
VMDA worked with the Tenant and Landlord to understand and execute the required
Building Code and Tenancy upgrades in concert with needed repairs for expedient
demolition and build-out. A Program was developed rapidly, design approved and
Building Permit issued, all within 7 weeks.
The Box Car Restaurant now has an upscale urban theme within this older structure and
has been upgraded for ADA Accessibility, an open Commercial Kitchen with Chef’s
Table and unique urban style, ADA compliant Restrooms and well integrated outdoor
seating for music, dining and afternoon service.
Project Similarities / Lessons Learned:
A. VMDA worked closely with the Client Group and pre-selected General Contractor to
develop a Project Program and establish a realistic schedule and Budget. VMDA
provided design options and refined them promptly with Code Upgrades and
careful documentation of existing conditions.
B. During the course of this project, minor adjustments were made for concealed
conditions which were handled within the Contingency monies.
Total Project Square Feet Renovated: 3,800
Initial Project Budget: $494,000.00 (part Landlord and part Tenant funds)
Final Project Budget: $494,000.00
Date of Bid: March 2014
Scheduled Completion Date: December, 2014
Actual Completion Date: December, 2014
Hunter Chamness, Executive Chef (970)455-7329
Cara Luff, Executive Chef caraluff@hotmail.com
END 4 ADDITIONS AND RENOVATIONS
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Jeffrey B. Hanes 6437 Verona Road Mission Hills, Kansas 66208 816‐805‐3591 jeff@hanesv.com April 8, 2015 Eagle‐Vail Metropolitan District C/O Mr. Chris Penney/NV5, Owner Representative Re: Eagle‐Vail Clubhouse Project Dear Mr. Penny, I am the former President of the home owners association of the Potato Patch Club condominium (PPC) complex on Red Sandstone Road in Vail. During my time as the board president, the HOA of PPC completed an $ 8,000,000 renovation of the twenty structures of the development. Guiding myself and the board through this project was Mark Donaldson and Chris Juergens of VMDA. It was a difficult project that spanned a time frame of thirty three months. When we began, we interviewed architects, contractors and owners representatives. Looking back on the project, I am glad we chose Mark, Chris and their team. They developed concepts for our community to consider. They helped us in the cost estimate and decision process to meet our ultimate renovation choice. They assisted in the choice of our construction team and did an excellent job of quality control and contract overview throughout the project. Our HOA is comprised of a nine member board and forty three unit owners. The VMDA team worked through many changes and difficulties that naturally occur when that many influencers are involved in the process. It was not easy for them, but they conducted themselves in a professional and efficient manner throughout the project. As a further support of my opinion of the quality of their team and approach, I am using VMDA to execute a small project that I working on for my personal use this summer. If you would like to discuss my experience with VMDA further, please feel free to contact me. Sincerely, Jeffrey B. Hanes TBOT July 14, 2015
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Monroe & Newell Engineers, Inc. is a full service structural engineering
consulting firm with offices in Avon and Denver, Colorado. The firm was
founded in 1991 by Mr. William Newell, P.E. and Mr. Peter Monroe, P.E.
with the consolidation of Design Structures, Inc. and Monroe Engineering
Consultants, Inc. Since that time Monroe & Newell Engineers, Inc. has
become one of Colorado’s largest structural engineering firms.
Prior to establishing their own firms, Mr. Newell and Mr. Monroe were
each principals in one of Colorado’s leading structural engineering firms.
Along with the firm's other Principals, Mr. Craig Carroll, P.E. and Mr.
Hannes Spaeh, P.E., James I. Ness, P.E., have more than 80 years
combined experience providing services to architects, contractors,
developers, and owners.
The firm provides structural engineering services on projects ranging from
single family residences to mixed-use mega-projects. Project types
include mountain resort lodges, office buildings, golf course clubhouses,
office warehouses, historical renovations and adaptive reuse, casinos,
parking structures, ski area facilities including gondola terminals and
mountain top restaurants, affordable housing and bridges. The firm is
committed to the design of cost and energy efficient buildings.
Structural systems designed include wood, steel joists and beams,
composite steel, reinforced and post-tensioned cast-in-place concrete,
precast concrete, and masonry. Projects are located throughout Colorado,
the United States and foreign countries.
With a staff of twenty four, which includes eleven structural engineers,
the firm provides structural engineering services on approximately $325
Million of construction annually. The firm employs the latest technology
in computer design and drafting, including BIM modeling to provide
comprehensive, timely, and cost effective services to it’s clients.
The firm’s principals and senior project managers are involved on a daily
basis in project design and construction administration bringing the firms
outstanding experience directly to every project.
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FIRM OVERVIEW
Martin/Martin, Inc. is a full-service structural and civil consulting engineering
firm whose engineering legacy dates back to the 1940s. The Martin/Martin mountain
office is staffed by experienced engineers dedicated to engineering great projects while
preserving the pristine and environmentally sensitive Colorado Rockies. Martin/Martin
engineers have worked in the Rockies for more than 40 years, and are very proud of the
extensive history of mountain work that includes public administration facilities and a
variety of community/park development and recreational spaces. The firm’s Avon office
is staffed by local resident engineers who have regional experience to accommodate
Martin/Martin’s mountain clients. We offer full-service structural and civil engineering
capabilities from our mountain location. Martin/Martin’s professional credentials are
extensive. Our civil engineering expertise focuses on all aspects of civil
site/infrastructure design including: traffic/transportation, utilities (water/wastewater),
parking, street layout/lighting, stormwater drainage, circulation, surveying, paving,
security issues, and other site considerations for projects ranging in size from less than
one acre to several thousand acre developments. Our structural engineering experience
includes meeting design requirements for new facilities and expansions.
Strengths
Experience in Eagle, Summit, Pitkin, Lake, Grand, and Garfield counties
Familiar with high country unique design requirements
Knowledge of local conditions – 30 years combined local experience
Strong relationships with local jurisdictions
Experienced in designing for permafrost foundations, rockfall and avalanche
mitigation, and relevant snowload requirements
Formulate environmentally friendly design that makes use of existing
topography and terrain
Select Project Experience:
The firm has worked in 34 mountain communities. Some of our work includes:
Town of Eagle Pool/Community Ice Rink, Eagle, Colorado
Dobson Arena Ice Rink/Events Center, Vail, Colorado
Community Recreation Center/Swimming Pool, Breckenridge, Colorado
Copper Mountain Athletic Building, Copper Mountain, Colorado
Cascade Sports Complex, Vail, Colorado
Gunnison Community/Recreation Center, Gunnison, Colorado
Stephen C. West Community Arena, Community Center/Ice Rink,
Breckenridge, Colorado
Vail Golf Clubhouse Assessment, Vail, Colorado
Eagle Golf and Tennis Resort Development, Eagle, Colorado
Vail Ford Park Improvements, Phase I and II, Vail, Colorado
Vail Ski Club, Vail, Colorado
Berry Creek Golf Course and Resort Development, Edwards, Colorado
Country Club of the Rockies, Edwards, Colorado
Maroon Creek Country Club, Aspen, Colorado
Perry Park Country Club, Larkspur, Colorado
Eagle County Justice Center, Eagle, Colorado
Glenwood Springs City Hall, Glenwood Springs, Colorado
Pitkin County Library, Aspen, Colorado
Riverwalk Performing Arts Center, Breckenridge, Colorado
Marriott Residence Inn, Breckenridge, Colorado
980 North Ten Mile Drive, Frisco, Colorado
Greeley Ice Haus
Dobson Arena, Vail
Lionshead Welcome Center, Vail
Lionshead Parking, Vail
Breckenridge Recreation Center
TBOT July 14, 2015
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5. Special Design Concerns:
A. VMDA Design Team ADA Compliance Procedures:
To begin, we perform an IBC assessment for Access, Exit, required Wall and
Ceiling Assembly Ratings and other performance requirements including ADA
and Life Safety Requirements, based on current Codes, Amendments and local
procedures.
These requirements are then ‘built into’ our updated documents. We conduct
Pre-Application Meetings with Building Officials to confirm our findings and Code
interpretations.
Our final documents include ADA notations and graphic symbols at doorways,
turning areas, Restrooms and specialty exit travel as may be appropriate. Where
fixtures and hardware are a portion of demonstrating ADA compliance we
provide enlarged plans, elevations, details and/or specifications to memorialize
the commitment to ADA.
B. Potential Phasing for available Project Funding:
We understand with the current collaboration of WECMRD and the Town of
Eagle, the potential Scope of Work and improvements may increase up to about
6,300 SF of newly developed Building Area.
In order to provide Project Concepts that are responsive to available Project
Funding, the VMDA Team will develop phased concepts depicting various levels
of ‘build-out’ for GC Pricing at the Schematic Design level. Based on the
outcome of the pricing exercise, you and your funding partners will be able to
better ascertain the level of cost tolerance for this next expansion.
C. VMDA Design Team Efficient Energy Usage:
We will match your exterior façade materials (metal wall panels, accent log
columns and masonry and finish treatments) for consistent design appeal and
ease of maintenance costs and inventory of like materials and systems.
The Roofs and Walls will be insulated with appropriate products and installation
to avoid condensation and to maintain a high-performance Building Envelope.
Appropriate solar shading, quality and amount of glazing and sealed/caulked
openings will assist in balancing energy efficiency with user visibility and safety
during nighttime usage.
Foundation Wall and perimeter slab insulation will be used to defend against
bleeding of Heating BTUs into the ground and to comply with Energy Code
requirements for such a Commercial Building Addition.
The continued use of LED (low wattage) Fixtures will be consistent with the
existing, cost savings fixtures. Photo Cell switches at new Rooms/Program Areas
TBOT July 14, 2015
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(per IBC) will be provided to reduce lighting costs when the Room(s) are not
occupied.
The Mechanical System and Controls designed to coordinate with existing
system controls for this expansion are second only to the Building Envelope in
terms of ability to achieve Energy Savings for your Project.
END 5 SPECIAL DESIGN CONCERNS
TBOT July 14, 2015
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6. Architectural and Engineering Services
A. Current Workload
As indicated in Section 4A VMDA has multiple Projects at various stages of Design,
Construction Documents and Construction. VMDA is certain we have the appropriate
Staff and level of Staff to accommodate your Project Schedule.
VMDA routinely manages scheduling requirements successfully and this Project is no
different. VMDA has a full time staff of 7 Professionals with additional Part-Time required
to meet your Schedule demands.
VMDA staff has an average of 20 years of experience. You will be treated in a
Professional manner at all times by a highly experienced and dedicated group of
individual professionals.
B. Process for Delivery of Services
We highlight the approach to assist in delivering to your Community a successful
Project. At the core of this approach is the involvement of all parties in a Team
Approach to create consensus among the Board which will telegraph into consensus
among your Community.
VMDA Projects are all Principal-Driven by Mark Donaldson or Chris Juergens. This
ensures the Client Principal involvement with direct communication with VMDA. We
value each Client and their input and by creating accessibility between the Client and
VMDA we are able to work directionally to the benefit of the Project and Client.
VMDA will manage this Project from the Design side in a three way approach. First, we
will manage within the VMDA office to ensure that the deadlines and expectations are
met. Second we will manage among VMDA and our Consultants. Third, we will
manage among VMDA and the Client. Each of these three legs is critical in supporting
Project’s success.
Weekly In-House Office Meetings ensure the Project stays on track within our office.
Consultant meetings at regular intervals ensure Documents are coordinated and clear.
Meetings with the Owner Group at regular intervals keep the Board and Executive
Director clear on the progress and make the expectations clear among the parties.
VMDA understands the burden the Owner group has placed upon themselves and that
they represent wide ranging opinions and ideas. We are truly empathetic to the needs
and the perception of the Project among the Public. VMDA’s experience in working
with HOAs and Public Entities on a regular basis makes us uniquely qualified to assist you
with your exciting Project.
C. Design Schedule
Methods for maintaining your Schedule are described above. In addition to the
information above it is important for everyone to understand the Schedule and at each
TBOT July 14, 2015
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Board meeting for the Board to understand which decisions need to be made so as to
maintain the Schedule. VMDA will keep the Board and Director abreast of critical
decisions to be made to maintain a schedule at each meeting so as to keep the entire
process on track.
VMDA has discussed the Project with the Town of Eagle Chief Building Official and
understands the timing needed for this Project for entitlements and permitting.
The Proposed Design Schedule Milestones are shown below to dovetail with your
Regular Board Meetings. This may be modified as needed in a mutually agreeable
manner to meet the needs of the Board.
JUN 2015 (Post-JUN Board Meeting)
Commence Project Base Mapping upon Authorization
Submit Professional Services Agreement for Board Review
JUL 2015 (Board Meeting)
Confirm Project Schedule
Review and Confirm Program and Schematic Design Phasing Options
Develop Potential Contractor Bidder’s List (or via Public Invitation by Board?)
AUG 2015 (Board Meeting)
Approve Schematic Design Concepts for SD Phase Bid Process
Confirm Prequalified General Contractors
Confirm Town of Eagle Process for sanctioning and entitlements
Commence SD Phase Bid Process
SEP 2015 (Board Meeting)
Submit results and Bid Leveling of SD Bid Process for Phasing
Confirm direction of Phasing and discuss Value Engineering if appropriate
OCT 2015 (Board Meeting)
Present 50% Construction Documents for review and comment
Confirm Public Competitive Bid Process for DEC 2015
Board Publishes Public Bid Process Notices
NOV 2015 (Board Meeting)
Review and confirm100% Construction Documents
Commence Public Bid Process
DEC 2015 (Board Meeting)
Submit results and Bid Leveling of Public Bid Process
Consider selection of General Contractor
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D. Lessons Learned
In Section 4B we describe some of the challenges and lessons learned on recent
Projects.
In addition to those experiences we offer the following thoughts regarding your Project,
Budget and Schedule.
Your Project must be completed on time, meet the Program expectations agreed upon
and be completed on Budget in order for it to be successful. While we represent the
Owner’s interest, we will work to create a collaborative environment between the
Owner, General Contractors, and Design Professionals.
One of the major challenges of Construction Projects is time. Lead time on certain
specialty products can create a crisis on a Project. This will be managed successfully
through a series of checks and balances at each step.
1. On a current Project with tight time constraints, VMDA recognized that this could
be the case due to circumstances beyond anyone’s control. In order to meet
schedule for construction we worked with the General Contractor to develop a
Submittal Log and the timing of all Submittals. When an item was identified for
savings by the General Contractor with a long lead time, VMDA worked with the
General Contractor, the Engineer, and the Supplier to furnish an item (light
fixtures in this case) that could be delivered on time and below budget. These
lights arrived in early May allowing the Project to be completed timely.
2. On another Project, there was a personality conflict between a member of the
Team and a misunderstanding of the experience level of a superintendent for
the Project. In hindsight, this matter could have been resolved earlier with more
critical analysis. As a remedy, we try to confirm References provided for a
Project with more scrutiny. While we cannot always predict someone’s personal
behavior, we can do additional checking to limit these occurrences.
3. Clear presentation of design solutions is critical to maintaining and managing
Client expectations. On a current Remodel Project where multiple parties are
involved, disparate opinions regarding the overall feel of the interior space and
the upgrading of the stains and colors of the Building were in play. In order to
build consensus with the Board and related parties, we provided full mock ups of
the conflicting matters so they could be approved over a month prior to the start
of construction. This allows for the General Contractor to have a clear path to
success on a Project.
E. Added Value
VMDA level of experience in commercial renovations in Eagle County will bring value to
your Project on multiple levels.
You may expect VMDA to provide value to your project in the following areas:
TBOT July 14, 2015
39
1. Experience in Mountain Construction and Detailing. VMDA is experienced in
Construction detailing in the Mountains and understands the harsh environments
that buildings are subjected to in our climate.
Specific Owner Benefit
On a recent project in the area, a General Contractor (from out of town) was
selected prior to VMDA involvement. The Project did not have any construction
details for the project and was being bid in a haphazard way. In addition this
project was being untaken to repair a project that had been inadequately
detailed (by others) at its initial construction. VMDA provided details for the
project (which was a repair to the building envelope); and assisted the HOA in
managing the General Contractor. Additional damage was discovered. The
general contractor proposed costs to fix the issue at prices above the market
rate. VMDA assisted the Board in running an additional bid process and was
able to save the HOA 32% off the contractors initial cost proposal. This was done
in a manner which provided the Association details and reconsidered the
staging manner in an effort to be more efficient.
2. Experience in the Town of Eagle and Local Governing Authorities VMDA has
worked in Eagle recently gaining entitlements for the neighboring parcel for
Soleil Homes. VMDA has a strong rapport with the Local Building Departments
and Planning Departments and understands the issues and the motivating
factors of these different entities.
Specific Owner Benefit
Recognizing that a public process and delays can be costly to the Owner,
VMDA was able to be part of the team that gained entitlements in a time frame
set out by the Owner.
3. VMDA has continually worked in Eagle County for over 37 years and brings
knowledge of the construction trades to you project. We issue clear bidding
documents which will bring you to clear and competitive bids in the process.
Specific Owner Benefit
On three recent projects, the bid spread between the General Contractors was
less than 4% of the cost of construction. This demonstrates the value of clear
documents and a clear bid process.
The Owner recognized tangible monetary value by having a project that was
competitively bid and met the needs of the program.
TBOT July 14, 2015
40
4. VMDA represents the Owner. While we strive to maintain a strong working
relationship with the General Contractor, VMDA recognizes that the interests of
the client come first in a fair and equitable application of the rules and provisions
of the Contract for Construction.
END 6 ARCHITECTURAL AND ENGINEERING SERVICES
TBOT July 14, 2015
41
7. Construction Costs:
A. VMDA Design Team Cost Control Methods:
By working with many Boards, Committees and HOAs, VMDA is keenly aware
that Cost Control is of prime importance to your Project.
VMDA reviews our own and Consultants Work Product throughout the
documentation process allowing for coordination of the disciplines and
integrated documents for more accurate Cost Estimating.
Our Team will not over-scope, over-specify or otherwise cause unnecessary
documentation to drive costs up. Our relationship with local Contractors and
Sub-Contractors is such that we work in a cooperative environment during
Bidding and execution of Construction, with very few exceptions.
The size and scope of your Project is such that we will follow existing conditions
and match finishes and materials for a cohesive blend of existing and new
conditions without unnecessary increased costs.
B. VMDA Design Team Steps of Change Order Procedure:
Our initial approach is to avoid Change Orders due to conflicting Documents.
Change Orders should only occur from opening up concealed conditions or by
Owner initiated Additive or Deductive Change Orders, with intent.
With consistent documents and collaboration of vetting of Bid Proposals, Bid
Gaps and missed Scope are normally avoided from Change Orders.
The appropriate Form of Construction Agreement for this size and scope of
Project is a good start at controlling costs (e.g. GMP, Fixed Price, etc.).
Change Orders may occur. The last steps of such Cost Control take place during
the Pre-Construction and Construction processes and include the following:
Pending Change Order Log (PCO): This allows Owner, Architect and
Contractor the opportunity to foresee possible Change Orders brought to
the attention by the GC and to work toward mitigation or elimination of
possible COs.
Change Order Proposal Log (COP): This allows a PCO that may make its
way to a COP to again be carefully studied for necessary costs and
implementation, only if agreed to be necessary and desirable to the
Owner.
Change Order Log (CO): After the above noted scrutiny, a valid CO will
be executed and tracked along with Contract Schedule of Values, for
acknowledgment by all parties.
END 7 CONSTRUCTION COSTS
TBOT July 14, 2015
42
8. Legal Concerns:
VMDA was involved in a single, frivolous lawsuit brought for a Claim about 2 years ago against
VMDA by a General Contractor working for our Client on a Project in Vail.
The Contractor, with whom VMDA had no Contractual relationship, claimed VMDA had breached
its duties by failing to approve Pay Applications that did not comport to Schedule of Values, for
Work not approved and for Work not completed.
The Claim was withdrawn by the Plaintiff with prejudice prior Discovery, Depositions, Mediation
and Trial
Our Professional Liability Insurance Certificates are attached. VMDA also carries General Liability
and Workmen’s Compensation Insurance per State Regulations.
END 8 LEGAL CONCERNS
TBOT July 14, 2015
43
Date Entered: 04/20/2015
Policy Number: 604741710
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE
_4/20/2015
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER
INSURED
CONTACT
NAME:
PHONE
(A/C, No, Ext):
E-MAIL
ADDRESS:
Debbie Brill
Brill Insurance Agency
150 E Beaver Creek Blvd A-203
P.O. Box 1498
Avon, CO 81620
(970)845-8910
dbrill@farmersagent.com
FAX
(A/C, No):
(970)845-8460
INSURER(S) AFFORDING COVERAGE
INSURER A :
Victor Mark Donaldson Architects
NAIC #
Truck Insurance Exchange
INSURER B :
INSURER C :
PO Box 5300
Avon, CO 81620
INSURER D :
INSURER E :
INSURER F :
CERTIFICATE NUMBER:
COVERAGES
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
ADDL SUBR
INSD WVD
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFF
(MM/DD/YYYY)
POLICY EXP
(MM/DD/YYYY)
COMMERCIAL GENERAL LIABILITY
CLAIMS-MADE
604741710
OCCUR
5/20/2014
5/20/2015
LIMITS
EACH OCCURRENCE
DAMAGE TO RENTED
PREMISES (Ea occurrence)
MED EXP (Any one person)
PERSONAL & ADV INJURY
GEN'L AGGREGATE LIMIT APPLIES PER:
PROPOLICY
LOC
JECT
GENERAL AGGREGATE
PRODUCTS - COMP/OP AGG
AUTOMOBILE LIABILITY
HIRED AUTOS
$
$
OTHER:
ANY AUTO
ALL OWNED
AUTOS
2,000,000
75,000
$ 5,000
$ Included
$ 4,000,000
$ Included
$
604741710
5/20/2014
5/20/2015
SCHEDULED
AUTOS
NON-OWNED
AUTOS
COMBINED SINGLE LIMIT
(Ea accident)
$
BODILY INJURY (Per person)
$
BODILY INJURY (Per accident)
$
PROPERTY DAMAGE
(Per accident)
$
2,000,000
$
UMBRELLA LIAB
OCCUR
EACH OCCURRENCE
$
EXCESS LIAB
CLAIMS-MADE
AGGREGATE
$
DED
RETENTION $
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
Business Pers. Prop
Tenant Improvements
$
PER
STATUTE
Y/N
OTHER
E.L. EACH ACCIDENT
N/A
$
E.L. DISEASE - EA EMPLOYEE $
E.L. DISEASE - POLICY LIMIT
604741710
604741710
5/20/2014
5/20/2015
5/20/2014
5/20/2015
$
$52,000
$12,100
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
***Business Personal Property, Tenant Improvement/Betterments has a $1,000 deductible***
CERTIFICATE HOLDER
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
Debbie Brill
ACORD 25 (2014/01)
© 1988-2014 ACORD CORPORATION. All rights reserved.
TBOT July 14, 2015
The ACORD name and logo are registered marks of ACORD
Produced using Forms Boss Plus software. www.FormsBoss.com; Impressive Publishing 800-208-1977
44
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE
4/9/2015
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
CONTACT
NAME:
Michael J Hall & Company
PHONE
(A/C, No, Ext):360-598-3700
E-MAIL
ADDRESS:certificates@hallandcompany.com
PRODUCER
Michael J Hall & Company
Hall & Company
19660 10th Ave NE
Poulsbo WA 98370
FAX
(A/C, No):360-598-3703
INSURER(S) AFFORDING COVERAGE
INSURER A :NAVIGATORS
10518
INSURED
Victor Mark Donaldson Architects
PO Box 5300
Avon CO 81620
NAIC #
INSURANCE COMPANY
42307
INSURER B :
INSURER C :
INSURER D :
INSURER E :
INSURER F :
CERTIFICATE NUMBER: 1228465663
COVERAGES
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
ADDL SUBR
INSR WVD
POLICY NUMBER
POLICY EFF
POLICY EXP
(MM/DD/YYYY) (MM/DD/YYYY)
GENERAL LIABILITY
COMMERCIAL GENERAL LIABILITY
CLAIMS-MADE
OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
PROPOLICY
LOC
JECT
HIRED AUTOS
$
MED EXP (Any one person)
$
PERSONAL & ADV INJURY
$
GENERAL AGGREGATE
$
PRODUCTS - COMP/OP AGG
$
$
$
COMBINED SINGLE LIMIT
(Ea accident)
AUTOMOBILE LIABILITY
ANY AUTO
ALL OWNED
AUTOS
LIMITS
EACH OCCURRENCE
DAMAGE TO RENTED
PREMISES (Ea occurrence)
BODILY INJURY (Per person)
SCHEDULED
AUTOS
NON-OWNED
AUTOS
$
$
BODILY INJURY (Per accident) $
PROPERTY DAMAGE
(Per accident)
$
$
UMBRELLA LIAB
OCCUR
EACH OCCURRENCE
$
EXCESS LIAB
CLAIMS-MADE
AGGREGATE
$
DED
RETENTION $
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
Y/N
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
A
WC STATUTORY LIMITS
OTHER
E.L. EACH ACCIDENT
N/A
$
$
E.L. DISEASE - EA EMPLOYEE $
E.L. DISEASE - POLICY LIMIT
Professional Liab Claims Made
CM15DPL034581IV
4/3/2015
4/3/2016
$
$2,000,000 Per Claim
$2,000,000 Aggregate
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required)
CANCELLATION
CERTIFICATE HOLDER
For Evidence of Insurance Only
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
ACORD 25 (2010/05)
© 1988-2010 ACORD CORPORATION. All rights reserved.
TBOT July 14, 2015
The ACORD name and logo are registered marks of ACORD
45
ACORD
CERTIFICATE OF LIABILITY INSURANCE
TM
PRODUCER
DATE (MM/DD/YYYY)
04/30/2015
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY
AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE
COVERAGE AFFORDED BY THE POLICIES BELOW.
Pinnacol Assurance
7501 E Lowry Blvd
Denver, CO 80230-7006
INSURERS AFFORDING COVERAGE
INSURED
INSURER A:
Victor Mark Donaldson Architects PC
48 East Beaver Creek Blvd
Suite 207
Avon, CO 81620
NAIC#
Pinnacol Assurance
41190
INSURER B:
INSURER C:
INSURER D:
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDNG
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
ADD'L
LTR
INSRD
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFFECTIVE
POLICY EXPIRATION
DATE(MM/DD/YYYY)
DATE(MM/DD/YYYY)
LIMITS
EACH OCCURRENCE
GENERAL LIABILITY
DAMAGE TO RENTED
COMMERCIAL GENERAL LIABILITY
CLAIMS MADE
PREMISES
OCCUR
MED EXP(Any one person)
PERSONAL & ADV INJURY
GENERAL AGGREGATE
GEN'L AGGREGATE LIMIT APPLIERS PER:
POLICY
PROJECT
PRODUCTS - COMP/OP AGG
LOC
AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT
ANY AUTO
(Ea Accident)
ALL OWNED AUTOS
BODILY INJURY
SCHEDULED AUTOS
(Per person)
HIRED AUTOS
BODILY INJURY
N0N-OWNED AUTOS
(Per accident)
PROPERTY DAMAGE
(Per accident)
AUTO ONLY - EA ACCIDENT
GARAGE LIABILITY
OTHER THAN
ANY AUTO
EA ACC
AUTO ONLY:
EXCESS/UMBRELLA LIABILITY
OCCUR
AGG
EACH OCCURRENCE
CLAIMS MADE
AGGREGATE
DEDUCTIBLE
RETENTION
$
WORKERS COMPENSATION AND
A
X
EMPLOYER'S LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTIVE
4138007
12/01/2014
12/01/2015
OFFICER/MEMBER EXCLUDED?
WC STATU-
OTHER
TORY LIMITS
E.L EACH ACCIDENT
$1,000,000
E.L DISEASE - EA EMPLOYEE
$1,000,000
E.L DISEASE - POLICY LIMIT
$1,000,000
If yes, please describe under SPECIAL PROVISIONS below
OTHER
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS
Eagle Pool and Ice Rink Addition
CERTIFICATE HOLDER
1609073
Steve Russell
Executive Director
450 Miller Ranch Road
Edwards , CO 81632
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO
NOTIFY 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO
THE LEFT, BUT FAILURE TO NOTIFY SUCH NOTICE SHALL IMPOSE NO
OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR
REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE
Ryan Roginson
ACORD 25(2001/08)
Underwriter
ACORD CORPORATION 1988
TBOT July 14, 2015
46
9. Fees
In planning to be efficient with Professional Time on an hourly basis plus Reimbursements
VMDA provides the Preliminary Fees below for your consideration.
Phase
VMDA
Monroe and
Newell
Martin and Martin
Schendt
Engineering, Inc.
Schematic Design
$9,400.00
$1,020.00
$960.00
$2,980.00
Design Development
Construction
Documents
Contract
Administration
$12,200.00
$1,420.00
$1,000.00
$3,400.00
$14,300.00
$3,000.00
$1,400.00
$4,720.00
$8,900.00
$1,360.00
$1,400.00
$3,800.00
Reimbursements
$2,000.00
$400.00
$0.00
$600.00
Total by Discipline
$46,800.00
$7,200.00
$4,760.00
$15,500.00
Total Professional Fees
$74,260.00
END 9 FEES
TBOT July 14, 2015
47
0090 WEST BENCHMARK ROAD
SUITE 207, P.O. BOX 5300
AVON, CO 81620
970/949 5200
FAX 949 5205
WWW.VMDA.COM
PROFESSIONAL TIME AND
REIMBURSEMENT RATES
2015
Hourly Professional Time
Mark Donaldson, Principal .................................................. $125.00
Chris Juergens, Principal ...................................................... $125.00
Project Manager………………………………………………$ 110.00
Project Architect ................................................................... $100.00
Project & Production Coordinator, Interior Design ........ $ 90.00
Rendering……………………………………………………….$ 80.00
Administrative ........................................................................ $ 70.00
REIMBURSEMENTS
8.5” x 11” photocopies.................................................. $ 0.20 each
8.5” x 11” photographic color reproductions ........... $ 1.00 each
Federal Express, UPS, Express Mail delivery charges .............. cost
U.S. Mail postage ......................................................................... cost
Models and Renderings…………………………………………..cost
Mileage ............................................................................. $ 0.55 /mile
Reproductions – out of house .................................................... cost
11” x 17” bond copy ...................................................... $ 0.60 each
11” x 17” color copies…………………………………….$ 2.00 each
24” x 36” bond copy ...................................................... $ 3.00 each
30” x 42” bond copy ...................................................... $ 4.50 each
Air Travel and hotel ...................................................................... cost
TBOT July 14, 2015
48
TBOT July 14, 2015
49
TBOT July 14, 2015
50
AGREEMENT FOR PROFESSIONAL SERVICES
April 13, 2015
Mark Donaldson
Victor Mark Donaldson Architects
0048 East Beaver Creek Boulevard, Suite 207
Box 5300
Avon, Colorado 81620
Martin/Martin, Inc. is hereby authorized to perform the following engineering services for:
Job Title: Eagle Pool and Ice Rink Addition
Sub Job Title: Structural and Civil Engineering Proposal
Proposal
Services were determined from the Request for Proposals, issued March 16, 2015.
PROJECT DESCRIPTION
The proposed project is a 1,000 to 1,300 square foot addition to the southwest side of the existing pool
and ice rink building, located at 1700 Sylvan Lake Road in Eagle, Colorado. The addition will consist of
two (2) community rooms and a hallway, a 1,110 square foot concrete patio, and an outdoor sports
court. The covered patio will mimic the existing entry, including log columns.
The existing building is a pre-engineered metal building built in 2002. This proposal assumes that the
addition will be framed in a similar manner as the existing building, utilizing pre-engineered metal
building systems. This proposal also assumes that all existing drawings, including metal building shop
drawings, are available for use during the design.
A geotechnical report has not been made available at the time of this proposal. Spread footings and
slab-on-grade are assumed as the basis of the structural design.
The proposed schedule is to issue permit drawings in early June. Construction is anticipated to take
place in the summer of 2015. The proposed construction budget is approximately $250,000 to $350,000.
All coordination and OAC meetings are assumed to take place at the Eagle Pool and Ice Rink or in Eagle
County, Colorado.
BASIC SERVICES
CIVIL
The following is a summary of the scope of services that Martin/Martin, Inc. anticipates performing,
starting 5-feet beyond the building limits and extending to the property lines:
A. It is anticipated that the Architect will provide the site plan in electronic format during Schematic
Design. Martin/Martin, Inc. will provide review of the site plan and technical assistance relating to
access, utilities, drainage, and grading throughout the schematic design process. After Schematic
Page 1|9
TBOT July 14, 2015
51
Agreement For Professional Services
Eagle Pool and Ice Rink Addition
April 13, 2015
Design, Martin/Martin, Inc. will refine the site plan during the design development phase and
provide detailed construction plans.
B. A detailed grading, erosion control, storm water management plan (SWMP), and drainage plan will
be prepared for the entire site, including 1-foot contours and spot elevations around the expansion
and the basketball court. The erosion control plan will include items necessary to mitigate soil
erosion during construction. ADA access or compliance beyond the limits of the patio or the
basketball court are not included within this scope.
C. It is not anticipated that any storm system or utility connections will be required.
D. A site layout plan showing the horizontal location of the proposed concrete and asphalt. Also shown
on this plan will be proposed types of pavement and thicknesses of each, as indicated in the soils
report supplied by the Owner. The initial site plan layout will be furnished by the Architect in CAD.
E. Detailed technical specifications and construction details for the above civil site improvements, for
inclusion in the project manual, prepared by the Project Architect.
F. Construction Administration services, including bid support, review of material submittals,
answering the Contractor’s questions and four (4) visits to the site during construction to review the
construction progress. Attendance to two (2) OAC meetings is anticipated.
G. Included in this scope of work are an estimated four (4) hours of design coordination meetings held
via conference call. If additional meetings are required or travel required to Denver, they will be
considered an “Additional Service” and billed hourly.
STRUCTURAL
DO NOT INCLUDE STRUCTURAL FROM MARTIN - USE MONROE
AND NEWELL
H. Schematic Design services will include the evaluation of structural systems for the proposed design
option for preliminary pricing. This will include developing the design criteria, developing a
preliminary framing layout, and the preliminary design of a typical footing. Schematic Design
deliverables will include sketches and narratives describing the structural systems. One (1) team
coordination meeting is included in this phase.
I.
Design Development services will consist of developing the preferred design alternative, including
the design of gravity and lateral load resisting structural elements. This will include a preliminary
design of the metal building frames to generate foundation loads, design of the foundation, and
design of any custom structural roof components. Key details describing the framing and geometry
will be included. Design Development deliverables will include a foundation plan and a preliminary
roof framing layout for review by the metal building engineer, as well as control details that define
key areas. One (1) team coordination meeting is included in this phase.
J.
Construction Document services will consist of coordinating with the metal building engineer,
finalizing the foundation design, based on loads supplied by the metal building engineer, foundation
details, custom roof details, if required, and specifications for bidding, permitting, and construction.
One (1) team coordination meeting is included in this phase.
Page 2|9
TBOT July 14, 2015
52
Agreement For Professional Services
Eagle Pool and Ice Rink Addition
April 13, 2015
K. Construction Administration services will consist of a review of the metal building design drawings
for design loads, as well as review of the foundation design for the final metal building loads, review
of other submittals, responses to the Contractor’s questions, and periodic observation of the
progress of construction for conformance with the design intent. Up to three (3) site visits are
anticipated.
L. Design of site structures is not anticipated and is not included in the scope of this proposal.
M. The existing lateral system of the building is assumed to be adequate for the loads imposed by the
new addition. The addition is assumed to not add any wind exposure, and is assumed to not
increase the seismic loads on any lateral load resisting element by more than 10%. A preliminary
analysis will be performed to verify these assumptions. Additional lateral design or upgrading of the
existing lateral load resisting elements are not included in this proposal.
N. The project will be produced in Revit Structure, however, Revit modeling of the entirety of the
existing structure is not included in the proposed fee.
COMPENSATION
All services will be provided as listed below:
CIVIL
Schematic Design.............................................................................................................................. $960
Design Development ........................................................................................................................ $800
Construction Documents and Specifications................................................................................. $1,000
Construction Administration ......................................................................................................... $2,000
SUBTOTAL ..................................................................................................................................... $4,760
STRUCTURAL DO NOT INCLUDE STRUCTRAL FROM MARTIN USE MONROE AND NEWELL
Schematic Design.............................................................................................................................. $950
Design Development ..................................................................................................................... $1,750
Construction Documents ............................................................................................................... $3,500
Construction Administration ......................................................................................................... $2,500
SUBTOTAL ..................................................................................................................................... $8,650
If requested, “Additional Services” will be provided on an hourly basis following the rates and charges
listed below.
LABOR RATE
Principal ....................................... $165 per hour
Associate...................................... $145 per hour
Senior Project Engineer ............... $135 per hour
Project Engineer .......................... $115 per hour
Professional Engineer .................. $105 per hour
Engineer EIT II ................................ $95 per hour
Engineer EIT I .................................. $85 per hour
Sr. CAD Operator............................. $90 per hour
Project CAD Operator ..................... $75 per hour
CAD Operator.................................. $65 per hour
Administrative Assistant ................. $65 per hour
Billing rates are subject to periodic review each year.
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Agreement For Professional Services
Eagle Pool and Ice Rink Addition
April 13, 2015
REIMBURSABLE EXPENSES
Non-Labor expenses are in addition to the fee at 1.1 times the amount billed to Martin/Martin, Inc.
Reimbursable expenses are anticipated to be less than $1,000.
ADDITIONAL SERVICES
All services not listed under “Services” are considered “Additional Services.” The compensation for these
services will be in addition to that for “Basic Services.” “Additional Services” include, but are not limited
to the following:
A. This proposal anticipates the fees necessary for the initial meetings, design and preparation and
submittal of the application package. Upon receipt of the comments from the review agencies,
Martin/Martin, Inc. will review them with the Client and determine if any additional fees are
necessary to address comments that are either unwarranted or beyond the scope of this
proposal. The Client will be asked to approve these additional fees prior to Martin/Martin, Inc.
commencing work. The same process may be necessary upon receipt of subsequent comments.
Any comments that are generated by the review agency which are a result of
Martin/Martin, Inc.’s oversight, omissions, or simply a reasonable clarification of our design
intents, will not be included in the request for additional fees.
B. Engineering services incident to project scope changes beyond Martin/Martin, Inc.'s control.
C. Services in connection with change in government requirements instituted after the date of this
Agreement.
D. Investigating existing conditions or facilities, or making measured drawings thereof, or verifying
the accuracy of information furnished by others, or providing field surveys.
E. Preparing documents for alternate bids or out-of-sequence services.
F. Making revisions to drawings, specifications, or other documents when such revisions are
inconsistent with prior approvals or instructions, which require additional work such as
significant changes to the site plan.
G. Services made necessary by the Contractor's default or by defects in the work of the Contractor.
H. Perimeter drain design.
I.
Drainage analysis.
J.
Value Engineering after Design Development phase or that require additional submittals.
K. Providing more representation and/or observation at the work site during construction (at the
request of the Owner, Contractor, or Architect), than listed under “Services.”
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Agreement For Professional Services
Eagle Pool and Ice Rink Addition
April 13, 2015
L. Providing services in connection with future facilities, systems, or equipment, which are not
intended to be constructed as part of this project.
M. Services during construction not included above.
N. Design of off-site improvements, such as lane widening to adjacent streets or extending utility
or drainage mains to the site.
O. Detailed layout data for landscape features.
P. LEED™ submittal documents.
Q. Early bid/construction packages.
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Agreement For Professional Services
Eagle Pool and Ice Rink Addition
April 13, 2015
TERMS AND CONDITIONS OF SERVICE
I. RESPONSIBILITIES OF MARTIN/MARTIN, INC.
Martin/Martin, Inc. will perform professional engineering services as specified under “Basic Services,”
and, when authorized, “Additional Services.”
II. RESPONSIBILITIES OF CLIENT
A. Provide all criteria and full information as to requirements for the project.
B. Furnish all soil, subsurface, and environmental tests and reports needed by Martin/Martin, Inc.
(except where such are included in “Basic Services.”)
C. Furnish all field surveys of boundaries, topography, and locations (except where such are included in
“Basic Services.”) Furnish Title Insurance Policy where field survey of boundary is included in “Basic
Services.”
D. Designate a person to act as representative with respect to professional and contractual services of
Martin/Martin, Inc.
E. Give prompt notice to Martin/Martin, Inc. of any development that affects the scope and/or timing
of Martin/Martin, Inc. services.
F. Coordinate Martin/Martin, Inc. work with that of other consultants.
G. If Martin/Martin, Inc. is not providing services during the construction process, the client hereby
agrees:
1. To contact Martin/Martin, Inc. if Construction Documents are unclear or errors or omissions are
discovered.
2. That Martin/Martin, Inc. will not be liable, where Client and/or Contractor makes his own
interpretation of and/or revises the original intent of the Construction Documents and Design
Drawings.
H. Disclose the source and amount of funding for the project.
III. PERIOD OF SERVICE
The “Services” of Martin/Martin, Inc. and compensation therefore have been agreed to in anticipation
of the orderly and continuous progress of the project as specified under “Basic Services.”
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Agreement For Professional Services
Eagle Pool and Ice Rink Addition
April 13, 2015
IV. MISCELLANEOUS
A. If, at any time, the scope of the project is changed from that on which the “Agreement For
Professional Services” is based, the scope and compensation will be subject to renegotiation.
B. It is expressly understood and agreed, notwithstanding any reference to any rule or regulation, that
Martin/Martin, Inc. has no responsibility or duty for guaranteeing, warranting, directing or
superintending the Contractor's work methods, safety of the jobsite, processes, failure to carry out
the work in accordance with contract requirements, timeliness in performance of the work or any
other aspect of construction for which the Contractor has responsibility.
C. All work completed by the 25th of the month will be billed the following month. Payment is due on
receipt of the bill. If payment is not received by Martin/Martin, Inc. within thirty (30) days after the
date of the bill, Martin/Martin, Inc. may:
1. After giving seven (7) days written notice, suspend work until payment is received, and/or;
2. Add to amounts over thirty (30) days due, a service charge of one and one-half (1-1/2) percent
per month (annual percentage rate: 18%.)
3. In the event of any non-payment of any amounts billed and due, Client agrees to pay a service
charge and all costs of collection, including Attorneys' fees. In the event of delay or suspension
of work by reason of this paragraph, Martin/Martin, Inc. will be entitled to reimbursement of all
costs related to such delay or suspension. Any delay caused by a suspension of work under this
paragraph shall not be deemed a breach of this Agreement by Martin/Martin, Inc.
D. If the project is postponed, delayed, suspended, or abandoned for any reason other than the
provisions of Paragraph C above, Martin/Martin, Inc. will be paid for all work already performed,
based on the Schedule of Rates and Charges under “Compensation,” plus all additional costs
incurred by Martin/Martin, Inc. due to said postponement, delay, suspension or abandonment.
E. This Agreement may be terminated by either party on seven (7) days written notice to the other
party, in which case, Martin/Martin, Inc. will be paid for all work already performed, based on the
Schedule of Rates and Charges under “Compensation,” plus all additional costs incurred by
Martin/Martin, Inc. due to said termination.
F. Any opinions of probable project costs or construction costs rendered by Martin/Martin, Inc.
represent its best judgment and are furnished for general guidance. Martin/Martin, Inc. makes no
warranty or guaranty, either expressed or implied, as to the accuracy of such opinions as compared
to bid or actual costs.
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Agreement For Professional Services
Eagle Pool and Ice Rink Addition
April 13, 2015
G. Martin/Martin, Inc. will perform its services in accordance with the applicable Standard of Care,
which is defined as the provision of professional services in a manner consistent with that degree of
care and skill ordinarily exercised by members of the engineering profession currently practicing
under similar circumstances at the same time and in the same locality (“Standard of Care”).
Martin/Martin, Inc. makes or gives no warranty or guarantee of any kind, expressed or implied, as
part of its provision of services.
H. The Client agrees to limit Martin/Martin, Inc.’s and Martin/Martin Consultants, and its officers,
directors, and employees liability to the Client and to all construction Contractors and
subcontractors on the project arising from Martin/Martin, Inc. negligent acts, errors or omissions,
such that Martin/Martin, Inc. total aggregate liability to all these named will not exceed $50,000 or
Martin/Martin, Inc. total compensation for services rendered on this project, whichever is less.
I.
If this Agreement for Professional Services for Martin/Martin, Inc. is for multi-family projects, which
includes facilities that are to be conveyed to a Homeowners Association (HOA,) the Owner’s (Client)
agrees to hold Martin/Martin, Inc. harmless and defend Martin/Martin, Inc. against all claims by the
HOA for faulty construction or alleged errors and/or omissions by Martin/Martin, Inc.
J.
This Agreement is governed by the laws of the State of Colorado.
K. Martin/Martin, Inc. and Client each binds himself and his partners, successors, executors,
administrators, assigns and legal representatives unto the other in respect to all covenants,
agreements and obligations of this Agreement.
L. If Martin/Martin, Inc. has been asked by the Client to subcontract certain geotechnical,
architectural, or laboratory testing services on behalf of the Client, Martin/Martin, Inc. agrees to do
so only as an accommodation to the Client and in reliance upon the Client's assurance that the
Client will make no claim nor bring any action at law or in equity against Martin/Martin, Inc. as a
result of this subcontracted service. The Client understands that Martin/Martin, Inc. is neither
trained nor knowledgeable in the procedures or results of the subcontractor's services and the
Client shall not rely upon Martin/Martin, Inc. to check the quality or accuracy of their services. In
addition, the Client agrees to the fullest extent permitted by law to indemnify and hold
Martin/Martin, Inc. harmless from any damage, liability or cost (including reasonable Attorneys' fees
and costs of defense) arising from the services performed by this subcontractor except only those
damages, liabilities or costs caused by the sole negligence or willful misconduct of Martin/Martin,
Inc.
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Agreement For Professional Services
Eagle Pool and Ice Rink Addition
April 13, 2015
M. The Client acknowledges that Martin/Martin, Inc.’s scope of services does not include any services
related to the presence of any hazardous or toxic materials. In the event that Martin/Martin, Inc. or
any other party encounters any hazardous or toxic materials, or should it become known to
Martin/Martin, Inc. that such materials may be present on or about the jobsite or any adjacent areas
that may affect the performance of Martin/Martin, Inc. services, Martin/Martin, Inc. may, at its
option, and without liability for consequential or any other damages, suspend performance of its
services under this Agreement until the Client retains appropriate Consultants or Contractors to
identify and abate or remove the hazardous or toxic materials and warrants that the jobsite is in full
compliance with all applicable laws and regulations.
N. All documents, including drawings and specifications, as instruments of service, are the property of
Martin/Martin, Inc, whether the work for which they are prepared be executed or not, and are not
to be used on other work, including repetitive construction, except by specific, written agreement.
Such documents may be retained by the Client with other documents pertaining to the project.
Documents shall not be altered in any manner without the permission of Martin/Martin, Inc.
Please sign below and return to Martin/Martin, Inc. as authorization to proceed.
ACCEPTANCE AND AUTHORITY
Martin/Martin, Inc.
“Client”: Victor Mark Donaldson Architects
By:
By:
Name: Paul Doak, PE
Name:
Title:
Principal
Title:
PE:
Colorado PE: 24585
Client Project No.:
Project Manager:
Mark Donaldson
Sean J. Molloy, PE, Associate
By:
Name: John C. Moore III, PE, Vice President
Title:
Principal
PE:
Colorado PE: 28374
Project Manager:
L. Mark Luna, PE, Associate
END OF DOCUMENT
N:\Proposals\2015 Q2\041315-PD-SJM-JCM-LML-EaglePool&IceRinkAdd-VMDA\EaglePoolIceRinkVMDA_PD_SJM_JCM_LML_Apr_13_2015_R0_Pro.docx
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PROPOSAL
05 June, 2015
Mark Donaldson
Victor Mark Donaldson Architects
0090 West Benchmark Road, Suite 207
PO 5300
Avon, Colorado 81620
Reference: Addition to the Eagle Pool and Ice Rink, Eagle, Colorado
Dear Mr. Donaldson:
SEC appreciates VMDA’s continued confidence in us by offering this opportunity to provide our
professional engineering services proposal for the referenced project. Below is our statement of
work, with terms and conditions plus hourly rates included at the end of this proposal.
Basis of Agreement:
Provide mechanical, plumbing, and electrical professional engineering services for 6,000 square
foot addition to the Eagle Pool and Ice Rink, Eagle, Colorado. Addition will consist of fitness area,
break out rooms, and two toilet rooms.
Scope of Work:
The Scope of Work to be provided under this agreement is outlined as follows:
1.
Schematic Design
a. Determine Owner’s Project Requirements and develop Basis of Design
b. Provide MEP design narrative for contractor pricing
c. Provide schematic drawings
d. Visit site and as-built existing conditions
2.
Design Development
a. Develop MEP drawings
b. Develop drawing specifications
3.
Construction Documents
a. Complete contract documents
b. Coordinate with architect and other consultants
c. ComCheck for lighting and envelope
4.
Construction Administration:
a. Respond to RFI
b. Provide one construction observation
5.
Client Responsibilities:
a. Provide electronic backgrounds
b. Provide as-built drawings of existing facility
c. Provide design schedule
d. Printing
6. Exclusions/Optional Services:
Schendt Engineering Corporation
2912 Beacon St. Colorado Springs, CO 80907
Phone: (719) 637-8850 | www.secengr.com
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Schendt Engineering Corporation
7.
a. Equipment testing
b. Cost Estimates
c. Energy models, calculations, and predicted consumption
Additional work at hourly rate, as requested by the client, shall be billed in accordance
with Rate Schedule on last page of this proposal.
Disclosure:
This proposal is intended solely for the use of the individual or entity to which it is addressed as
the information contained herein includes privileged information. Unauthorized reviews,
forwarding, copying, distributing, or sharing of this information with unintended recipients including
competing proposers is prohibited and violation is considered actionable.
Fees for Professional Services
We propose to provide services described above for a lump sum fee of Fifteen Thousand Five
Hundred and no/100 Dollars ($15,500.00). Cost includes travel and minor reproductions.
Schematic Design:
$4000
Design Development
$4000
Construction Documents
$4500
Bidding Phase
$700
Construction Administration $2300
Total
$15,500
Please review this proposal as to its scope. If this proposal is acceptable to you, please issue us
a purchase order or a written notice to proceed for us to begin the work.
Sincerely,
Schendt Engineering Corp.
Chris Ackerman, P.E.
Vice President
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Schendt Engineering Corporation
Terms and Conditions
Performance of Services: The Consultant shall perform the services outlined in this Agreement
in consideration of the stated fee and payment terms.
Additional Services: For additional services not included above, the consultant shall be
compensated on a time and expense basis.
Access to Site: Unless otherwise stated, the Consultant will have access to the site for activities
necessary for the performance of the services. The Consultant will take reasonable precautions
to minimize damage due to these activities, but has not included in the fee the cost of restoration
of any resulting damage and will not be responsible for such costs.
Retainer/Billing/Payment: The Client agrees to pay the Consultant for all services performed
and all costs incurred. Invoices for the Consultant’s services shall be submitted, at the
Consultant’s option, either upon completion of such services or on a monthly basis. Invoices shall
be due and payable upon receipt. If any invoice is not paid within 30 days, the Consultant may,
without waiving any claim or right against the Client, and without liability whatsoever to the Client,
suspend or terminate the performance of services. Accounts unpaid 45 days after the invoice
date may be subject to a monthly service charge of 1.5% (or the maximum legal rate) on the
unpaid balance. In the event any portion of an account remains unpaid 60 days after the billing,
the Consultant may institute collection action and the Client shall pay all costs of collection,
including reasonable attorneys’ fees.
Indemnification: The Client shall, to the fullest extent permitted by law, indemnify and hold
harmless the Consultant, his or her officers, directors, employees, agents and sub-consultants
from and against all damage, liability and cost including reasonable attorneys’ fees and defense
costs, arising out of or in any way connected with the performance of the services under this
Agreement, excepting only those damages, liabilities or costs attributable to the sole negligence
or willful misconduct of the Consultant.
Waiver: In addition, the Client agrees, to the maximum extent permitted by law, to waive any
claims against the Consultant arising out of the performance of these services, except for the sole
negligence or willful misconduct of the Consultant.
Information for the Sole Use and Benefit of the Client: All opinions and conclusions of the
Consultant, whether written or oral, and any plans, specifications or other documents and services
provided by the Consultant are for the sole use and benefit of the Client and are not to be provided
to any other person or entity without the prior written consent of the Consultant. Nothing contained
in this Agreement shall create a contractual relationship with or a cause of action in favor of any
third party against either the Consultant or the Client.
Certifications, Guarantees and Warranties: The Consultant shall not be required to execute
any document that would result in the Consultant certifying, guaranteeing or warranting the
existence of any conditions.
Limitations of Liability: In recognition of the relative risks, rewards and benefits of the project
to both the Client and the Consultant, the risks have been allocated such that the Client agrees
that, to the fullest extent permitted by law, the Consultant’s total liability to the Client for any and
all injuries, damages, claims, losses, expenses or claim expenses arising out of this agreement
from any cause or causes, shall not exceed the Consultant’s total fee for services rendered on
this Project. Such causes include, but are not limited to, the Consultant’s negligence, errors,
omissions, strict liability, breach of contract or breach of warranty.
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Schendt Engineering Corporation
Ownership of Documents: All documents produced by the Consultant under this Agreement
are instruments of the Consultant’s professional service and shall remain the property of the
Consultant and may not be used by the Client for any other purpose without the prior written
consent of the Consultant.
Dispute Resolution: Any claims or disputes between the Client and the Consultant arising out
of the services to be provided by the Consultant or out of this Agreement shall be submitted to
nonbinding mediation. The Client and the Consultant agree to include a similar mediation
agreement with all contractors, sub-consultants, subcontractors, suppliers and fabricators,
providing mediation as the primary method for dispute resolution among all parties.
Termination of Services: This Agreement may be terminated at any time by either party should
the other party fail to perform its obligations hereunder. In the event of terminations for any reason
whatsoever, the Client shall pay the Consultant for all services rendered to the date of termination,
and all reimbursable expenses incurred prior to termination and reasonable termination expenses
incurred as the result of termination.
It is agreed the above terms and conditions are incorporated into and made a part of the
attached proposal.
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Schendt Engineering Corporation
PROJECT COST AND PRICING DATA
(EFFECTIVE JANUARY 1, 2014)
BASE YEAR
HOURLY RATE
CATEGORY
1.
Project Engineer/Manager
$ 145.00
2.
Sr. Mechanical Engineer
$ 100.00
3.
Sr. Mechanical Designer
$ 90.00
4.
Jr. Mechanical Engineer/Designer
$ 80.00
5.
Senior CAD Operators
$ 70.00
6.
Junior CAD Operators
$ 55.00
7.
Clerical Staff
$ 50.00
Miscellaneous Costs:
Travel
Per Diem
Miscellaneous items
Payment Terms
$ 0.56/Mile
1.1 x Net Cost
1.1 x Net Costs (Reproduction, Air Fares, etc.)
Net 30 days. Interest @ 1.00%/month on Unpaid Balance over 45 days
Page 5 of 5
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MINUTES
Town Board of Trustees
Tuesday, June 23, 2015
6:00 P.M.
Public Meeting Room / Eagle Town Hall
200 Broadway
Eagle, CO
This agenda and the meetings can be viewed at www.townofeagle.org.
Meetings are also aired online at https://vimeo.com/channels/townofeagle/.
This meeting is recorded and a CD will become part of the permanent record of the minutes. The following is a
condensed version of the proceedings as written by Angela Haskins.
PRESENT
Yuri Kostick – Mayor
Anne McKibbin, Mayor Pro Tem
Doug Seabury
Kevin Brubeck
Andy Jessen
Luis Benitez
STAFF
Jon Stavney, Town Manager
Tom Boni, Town Planner
Tom Gosiorowski, Town Civil Engineer
Jenny Ellringer, Town Clerk
Ed Sands, Town Attorney
Robert Kohrmann, Building Official
ABSENT
Sarah Baker
NO.
ITEM
CALL TO ORDER – Mayor Kostick called the meeting to order at 6:01 p.m. Mayor Kostick noted
to the public that the Town Board has gone paperless for their packets and will have one
official paper copy during the meetings.
PUBLIC COMMENT
Citizens are invited to comment on any item Not on the Agenda subject to a public hearing.
Please limit your comments to five (5) minutes per person.
Mayor Kostick opened the meeting for public comment.
Jan Rosenthal from 531 Green Mountain Drive addressed the Board with her concerns
regarding the Eagle Information Center. Jan believes the Eagle Information Center is in direct
competition with local businesses with its current set up as a gift store. Additional concerns
were brought up regarding Jan’s consignment items and discussions related to that
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Town Board of Trustees
June 23, 2015
Page 2
NO.
ITEM
arrangement with the Information Center Manager. The Board was urged to formally address
the goals, mission and purpose of the Eagle Information Center as it relates to promoting and
advocating for local business. Jan also outlined her concerns in a detailed memo with
attachments that she gave to the Board to review.
The Board did comment that the Eagle Information Center was discussed at the budget and
was tasked with attempting to break even. With the changes made to sales process and items,
it has achieved that task. Additionally, the location is part of the Eagle River Sub Area Plan,
which does outline updated planning for that entire area. The Board also agreed to address
this topic at a public meeting.
Tim Barca 798 Booth Creek Vail. Tim commented that he has worked in Vail for 25 years and
would like the Eagle Information Center topic to be addressed from a local business
standpoint as Jan had already presented.
Donna Meyer stated she was present tonight because she agrees the Eagle Information
Center should not be in the business of retail, she would like to see businesses solicited to
open stores in Eagle and felt we needed more restaurants.
Andre Shy 701 Prince Alley stated his concerns surround the construction in his neighborhood
and the debris in the road he believes gave him two flat tires. Andre would like to see code
enforcement patrol this area regarding vehicles parking on the roadway because of his
concerns regarding children in the neighborhood around these trucks and garbage trucks
being able to enter the street to pick up trash.
Sandra Rose 214 Brush Creek Terrace. Sandra stated she is here on behalf of Julia Preston who
owns Jules retail store on Broadway. In Julia’s letter she outlined her concerns regarding
enforcement of two-hour parking for businesses on Broadway and the lack of referrals
received from Eagle Information Center to her store.
Sandra stated she worked at the Eagle Information Center for one extended season about 5
years ago. Sandra believes the location could serve as a store front for locals who cannot
afford a storefront. She also previously worked at the Vail Information Booth and during that
time she was trained to exclusively refer travelers and visitors to Vail businesses only. She
believes Eagle can and should do the same.
Sandra would also like to see cardboard be picked up curbside with the other recycling.
Mayor Kostick closed public comment at 6:48 p.m.
CONSENT AGENDA
(Consent agenda items are routine town business, items which have received clear direction
previously from the board, final land use file documents after the public hearing has been
closed, or which does not require board deliberation.)
1
Minutes: June 9, 2015 (Town Clerk)
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Town Board of Trustees
June 23, 2015
Page 3
NO.
2
ITEM
Resolution No. 49 A Resolution Of The Board Of Trustees Of The Town Of Eagle, Colorado,
Appointing Scott Turnipseed And Grant Murphy To Fill Two Year Terms On The Eagle Ranch
Housing Board
(The Eagle Ranch Housing Corporation Bylaws require three appointments from the Town of
Eagle. Both Scott Turnipseed and Grant Murphy’s terms expires June 30, 2015. These are twoyear terms. Both have consented and agreed to be reappointed for two more years. Anne
McKibbin is currently on the Board as well and her term expires June 2016.)
MOTION: Trustee McKibbin motioned to approve the Consent Agenda. Trustee Jessen
seconded. The motion PASSED unanimously.
PRESENTATIONS
Resolution No. 48 Community Impact Award (Amy Cassidy)
(The nomination form will be available July 1st- August 15th. Amy Cassidy will be soliciting
nomination sources and Town Clerk will be collecting forms.)
Amy Cassidy presented this item to the Town Board. This request is to formally adopt the
award structure and approve the form for nominations. The Board had questions regarding
the timing of the award, the intent was to not compete with other community award events
and to help it stand out. Nomination form will be available July 1st.
Mayor Kostick noted this award is not just for Eagle residents, but for those that have a
positive impact on Eagle itself.
MOTION: Trustee McKibbin motioned to approve Resolution 48-2015. Mayor Kostick
seconded. Motion PASSED unanimously.
Land Use files were requested to go before Joe Staufer presentation as they required less time.
LAND USE
1
Project:
File #:
Applicant:
Location:
Development Agreement for Village Market at Eagle Ranch
DR14-06
Eagle Ranch Village, LLC
787, 785, 795 Sylvan Lake Road (Lot 3, Filing 5, Lot 5 Filing 5, Lot 6, Filing
6, Lot 7 Filing 6 all of Eagle Ranch Subdivision)
Staff Contact:
Tom Boni (Town Planner)
Request:
Review of Development Agreement associated with a Development Plan
approval to permit the construction of a 15,000 square foot commercial
building. (This is Resolution No. 50)
Resolution No. 50 Approving A Development Plan For The Construction Of An Approximately
15,000 Square Foot Grocery Store And Appurtenances On Lot 2 And Tract A, Eagle Ranch,
Filing No. 30, Subdivision Within The Town Of Eagle; Approving A Development
Improvements Agreement, Dated June 23, 2015, Between The Town And Eagle Ranch
Village, LLC.; Approving A Site Specific Development Plan Establishing A Vested Property
Right Pursuant To Article 68 Of Title 24, C.R.S. And Section 4.17.030 Of The Eagle Municipal
Code; And Authorizing The Issuance Of A Major Development Permit For Said Property
(Town Planner)
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Town Board of Trustees
June 23, 2015
Page 4
NO.
ITEM
Tom Boni stated this was a re-advertised public hearing and is open to the public for
comment. Mayor Kostick opened the item for public comment. There was no public
comment.
MOTION: Trustee McKibbin motioned to approve Resolution 50-2015. Trustee Jessen
seconded. The Motion PASSED unanimously.
2
Project:
File #:
Applicant:
Location:
Staff Contact:
Request:
Second Street Suites Hotel
DR15-05
Daniel Ritsch (Wall Street Family Partners, LLC)
120 Second Street & 214 Wall Street
Matt Farrar (Assistant Town Planner)
Major Development Plan review of a 23-unit boutique hotel. (Applicant
requests continuance to July 14, 2015 Meeting)
MOTION: Trustee McKibbin motioned to continue File DR15-05 Second Streets Suites Hotel
to the July 14, 2015 Board Meeting. Trustee Jessen seconded. Motion PASSED unanimously.
3
Project:
File #:
Applicant:
Location:
Staff Contact:
Request:
Second Street Suites Hotel
MS15-02
Daniel Ritsch (Wall Street Family Partners, LLC)
120 Second Street & 214 Wall Street
Matt Farrar (Assistant Town Planner)
Minor Subdivision to consolidate two tax lots into one larger lot.
(Applicant requests continuance to July 14, 2015 Meeting)
MOTION: Trustee McKibbin motioned to continue File MS15-02 Second Streets Suites Hotel
to the July 14, 2015 Board Meeting. Trustee Jessen seconded. Motion PASSED unanimously.
4
Project:
File #:
Applicant:
Location:
Staff Contact:
Request:
Sign Code Regulations
LURA15-02
Town of Eagle
N/A
Tom Boni (Town Planner) & Matt Farrar (Assistant Town Planner)
Comprehensive changes to Section 4.08 of the Town of Eagle Land Use
and Development Code – Sign Code. Changes will increase the size
allowance for some districts and provide for more varied types of signs.
(Staff requests tabling of this item to eliminate continuances. When
staff has code language prepared for adoption by Ordinance, it will
schedule for a public hearing.)
MOTION: Trustee McKibbin motioned to table LURA15-02 until further notice. Trustee Jessen
seconded. Motion PASSED unanimously.
Eagle Police Department Updates and Discussion on Title 8 of EMC Animals (Joey Staufer and
Daniel Ettinger Eagle County Animal Control Services)
(Staff is looking for direction on code language related to demonstrable control for Ordinance
adoption and feedback on fine structure.)
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Town Board of Trustees
June 23, 2015
Page 5
Joe Staufer and Daniel Ettinger presented their thoughts on updates to the animal control
section of the Eagle Municipal Code and how to address “demonstrable control” or leash
requirements for pets. Currently the code does not address any community or special events
regarding pets, nor do we currently have any “pet friendly” areas formally designated.
Additionally HOA issues come up for Animal Control officers quite often and we currently do
not have jurisdiction to enforce on HOA properties.
Additional proposed changes will include modifications to the fine structure to be consistent
with areas in Eagle County.
Daniel Ettinger stated the purpose of his staff role at Eagle County Animal Control is to
provide education and to be proactive. He provided a slide presentation on “demonstrable
control” issues he felt the Board needed to consider. Best practices generally do not allow
pets at special events, due to health code issues and enforcement/public safety. If we want to
curtail pets ate special events, we should provide Amy Cassidy with that information so she
can promote Town sanctioned pet friendly events, as our Town Parks currently do not allow
dogs.
Some considerations were discussed for “pet friendly” or dog park like areas. Town Board
debated different areas in town and would like to consider any options at a public hearing.
Signage, fencing and separation from children are considerations.
The additional topic of having a provision in the new ordinance allowing the Town and Eagle
County Animal Control as its contractor to enter onto public right of ways in HOA controlled
areas to assist with complaints and calls in those areas. Currently HOA property is considered
private and it is difficult to manage in these areas when it comes to animal complaints.
It was suggested to get in touch with HOAs prior to this public hearing to gain their input and
attendance.
Mayor Kostick called a break at 7:47 p.m.
Meeting resumed at 7:56 p.m.
Joe Staufer continued his presentation with an update on the Eagle Police Department,
specifically related to departmental vision, strengths and goals. Community policing and
integrated policing will continue to be at the forefront for Eagle PD. The addition of a School
Resource Officer will help with educating schools, pre-teens and teens regarding drug
awareness, bullying, internet safety and smart phone apps.
Cross Training with the Town Clerk on court clerk duties will take place in the near future for
backup purposes.
DECISIONS, ORDINANCES, RESOLUTIONS & MOTIONS
Ordinance No. 08 An Ordinance Of The Town Of Eagle, Colorado Adopting A Municipal Court
Surcharge Which Shall be Used Exclusively by the Town of Eagle for Police Officer Training and
Equipment (Joey Staufer)
TBOT July 14, 2015
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Town Board of Trustees
June 23, 2015
Page 6
Joe Staufer stated that the surcharge would go directly into a separate fund and not the
general fund. Funds will be a more reliable stream used only for training and equipment. The
Judge cannot change the surcharge, it will be mandatory. All tickets written will have this
charge clearly marked with a total due including the surcharge. Ed Sands addressed how
surcharges and fees charged by the Town are legal and can be used fund specific
departments. They are not considered taxes when used in the manner being proposed.
MOTION: Trustee Brubeck motioned to approve Ordinance 08-2015. Trustee McKibbin
seconded. Motion PASSED unanimously.
Ordinance No. 16 FIRST READING An Ordinance Of The Town Of Eagle, Colorado
Adopting By Reference As Primary Codes The National Electrical Code 2014 By The
National Fire Protection Association; Amending Certain Sections Of The National
Electrical Code; Amending The Electrical Permit Fees And Repealing All Ordinances Of
The Town Of Eagle, Colorado, In Conflict Or Inconsistent Herewith; Providing Penalties
For Violation Of The Provisions Of These Codes; And Providing For The Effective Date
Of This Ordinance And The Codes Adopted Herein By Reference. (Building Official)
(On this First Reading, the Board will need to open this item to set the public notice
dates and set the second reading date; those dates are: Public Notices June 25 and July
2; Second Reading date: July 14, 2015.)
MOTION: Trustee McKibbin motioned to approve Ordinance 16-2015 on First Reading, setting
the publication dates of June 25, 2015 and July 2, 2015 and setting the second reading public
hearing date of July 14, 2015. Trustee Jessen seconded. Motion PASSED unanimously.
Ordinance No. 18 An Ordinance Of The Town Of Eagle, Colorado Amending Certain Provisions
Contained In Chapter 4.04 Of The Eagle Municipal Code Concerning Temporary Uses And
Certain Provisions Concerning Special Use Permits Contained In Chapter 4.05 Of The Eagle
Municipal Code, Also Known As The Town Of Eagle Land Use And Development Code (Town
Planner)
MOTION: Trustee Benitez motioned to approve Ordinance 18-2015. Trustee McKibbin
seconded. Motion PASSED unanimously.
Resolution No. 47 Approving a Bicycle and Pedestrian Trail Extension Agreement Between The
Town of Eagle and Abrika Properties, LLC.
Jon Stavney directed the Board to Tom Boni’s staff memo on this item.
MOTION: Trustee McKibbin motioned to approve Resolution 47-2015. Trustee Brubeck
seconded. Motion PASSED with the following voting AYE: Jessen, Brubeck, McKibbin, Kostick,
and Benitez. ABSTAINED: Seabury.
EXECUTIVE SESSION To hold a conference with the Town’s attorney to receive legal advice on
specific legal questions, pursuant to C.R.S. § 24-6-402(4)(b).
Executive Session was not necessary.
TBOT July 14, 2015
70
Town Board of Trustees
June 23, 2015
Page 7
Ordinance No. 17 An Emergency Ordinance Establishing A Moratorium on The Receipt,
Processing and Approval of Any New Application For A Permit or License Related to the
Operation of A Business that Sells or Produces Recreational or Medical Marijuana
Town Clerk Jenny Ellringer stated this moratorium reflects the need for staff to ensure the
application process is consistent for applicants. Because there are several layers involved when
applicants request these license types, a process needs to be implemented to accept multiple
applicants, if that situation arises. The period of time being requested for this moratorium on
accepting applications is for 90 days, and if additional time is needed, it will be requested.
MOTION: Trustee McKibbin motioned to approve Ordinance 17-2015 and Declaring an
Emergency. Trustee Benitez seconded. Motion PASSED unanimously and by majority vote.
MANAGER ITEMS
Jon Stavney informed the Board that John Staight is working on improved designs of the
takeout area at our boat ramp. Some minor adjustments and enhancements are necessary.
We can work on the Corps of Engineers permit for two years, it is best to get this done while
this permit is active. Numbers will be forthcoming.
Jon Stavney stated we are posting our lead wastewater plant operator and will be advertising
for that position. We currently have a Class A on staff who can run the plant in the interim.
CenturyLink Retail Store – update to the Board in packets regarding closure of the CenturyLink
location on Market Street in July.
Tom Gosiorowski stated the Highway Six devolution plan is going forward as the
transportation commission approved it. The next steps will involve proposing it to be in next
year’s budget, preparing a closing for the land transfer and easements. Working with Town of
Gypsum and negotiating details on this plan was discussed. There are other considerations
outside of this roadway, which include residents who live in the county along this road will
have option to annex. There are additional costs for policing and access. Tom stated we will be
getting a dollar offer and it is subjective when it comes to your considerations. Tom will also
have a detailed report for the Board to review prior to accepting the State’s offer.
Intergovernmental Agreement with Eagle County – Parks – Jon Stavney stated that Eagle
County ratified the agreement yesterday at their work session with a $25K match. They do not
want to fund any additional dollars until they see what the real costs of the water park are.
WECMRD Update – Jon Stavney discussed options for providing funding towards design costs
of fitness center with WECMRD. Board discussed funding sources, specifically the Open Space
Fund. Ultimately they determined it did not meet open space criteria and felt that since the
Town did not budget for this expense for 2015, that it may not make sense to sacrifice other
priorities to make it available. Additional concerns were raised regarding ultimate funding of
the building costs. The Board discussion resulted in request for a Board to Board meeting with
WECMRD to resolve.
Source Gas Pipeline Reroute – Tom Gosiorowski is assisting John Staight with this item. The
Town has a strong interest in this pipeline reroute as it could have major impacts on residents,
TBOT July 14, 2015
71
Town Board of Trustees
June 23, 2015
Page 8
on our open space and on BLM. Staff has focused on evaluating the construction impacts has
the following concerns: 1. How does this gas main run through the Town of Eagle. BLM
research has identified a rare plant in the area previously considered for reroute. That puts
Town of Eagle in the arena to make strong suggestions to come up with alternate locations to
mitigate impacts on residents in Eagle Ranch who are located along the easement of the
pipeline that needs to be replaced. The disturbance could be large and inconvenient. Town
Board clearly indicated they are interested in the discussion, outcome and progression of this
item. Staff was directed to stay involved and report to the Board on progress, information and
any assistance that is needed to help with proposing an alternate pipeline route. Focus going
forward will be advocate for residents for the best possible outcome and least impactful to
the Town.
EXTENDING MEETING
MOTION: Mayor Kostick motioned to extend the meeting past 10:00 p.m. Trustee Seabury
seconded. Motion PASSED unanimously.
CLERK ITEMS
Administrative Liquor License Approvals
OPEN DISCUSSION & BOARD COMMENTS
Trustee Jessen – Urban camping idea. Would like to find a way to allow a special permit to
residents to allow campers in their yards. Standards would be in the permit.
Trustee Jessen – wanted to know why there are not rent controlled apartments like there are
deed restricted for sale units. Ed Sands stated the State of Colorado banned rent control.
Trustee Jessen – broadband issue. How to address getting businesses to come to Eagle
without high speed service/broadband. Jon Stavney stated other communities are spending
millions on creating their own utility to provide it. This will be discussed in Bruce’s economic
development plan. We would need to allocate resources to this.
Trustee Jessen – felt that neighborhoods should be able to “opt-in” on leash less areas.
Trustee Brubeck - stated that the Town needs to adhere to agreement with Roger McLaughlin.
Jon Stavney stated the Town is fully complying with the agreement.
Trustee Brubeck – we need to address the info center at budget season and determine our
policy and big picture goals for it.
Trustee Benitez –regarding the information center, if we cannot make it profitable and it is a
financial burden, we need to consider what our alternatives are for this space. What do we
want it to be?
Trustee Benitez – will be staying on the Board during transition to Denver position. Every
effort will be made to make meetings at least once per month through January.
Trustee Seabury – we need to look at the mission of the information center and determine
what we want for it.
TBOT July 14, 2015
72
Town Board of Trustees
June 23, 2015
Page 9
Trustee Seabury – considerations for making capitol a one-way to direct traffic down
Broadway. With current closure, businesses are noticing an uptick in sales with the traffic
diversion. Further discussion with Tom G. and providing a preliminary plan and cost analysis
on Capitol one-way will be forthcoming.
Trustee Seabury – we need to look at enforcing the two hour parking limit.
Mayor Kostick – we need to reevaluate the information center purpose and costs.
ADJOURN
MOTION: Trustee McKibbin motioned to adjourn from the regular meeting. Trustee Jessen
seconded. Motion PASSED unanimously.
_______________
Date
_______________________________________________
Yuri Kostick, Mayor
________________________________________________
Jenny Ellringer, Town Clerk
TBOT July 14, 2015
73
TOWN OF EAGLE, BILL SCHEDULE
JUNE 2015
GENERAL FUND
Administration
Bruce Batten
Desposato
Jennifer Hutchinson
Laurie O'Connel
Colorado State Treasurer
Assurant
Meritain Health
Colorado Department of Revenue
Vinci Law Office LLC
Pinnacol
Meritain Health
United States Treasury
CBI Online
Sandy's Office Supply
Fleet Services
Jenny Ellringer
Amazon
The Digital Cabin
Pitney Bowes
Signature Signs
Colorado Mtn News Media
Century Link
Verizon Wireless
Xpress Bill Pay
Colorado Mtn News Media
Copy Plus
Sands Law Office
Tom Boni
Sands Law Office
Hays Maggard & Hood
Safebuilt
Caselle
Microsoft
The Digital Cabin
Beaver Run Reservation
Red Canyon Café
Colorado Municipal Clerks
Mountain States Employers Council
Lewan & Associates
Eagle County Historical Society
Cirsa
Signature Signs
Utility Refund
Utility Refund
Utility Refund
Utility Refund
Unemployment Tax
LTD Insurance
Health & Life Insurance
Wage Garnishment
Wage Garnishment
Worker's Compensation
Health Insurance
ACA Tax-Health Insurance
Office Expense
Office Supplies
Oil & Gas
Oil & Gas
Supplies-Equipment
Supplies-Equipment
Communication & Transportation
Communication & Transportation
Legal Notices
Utilities
Utilities
Credit Card Charges
Reimbursable
Legal Reimbursable
Legal Reimbursable
Reimbursable-ABWD
Legal
Audit Services
Inspection Services
Computer Support
Computer Support
Computer Support
Travel Expense
Meeting Expense
Tuition
Tuition
Contract Payments
Misc Expense
Pavilion Insurance
Contingency:Miller & Powell Apprec.
$
8.30
9.49
68.46
86.20
1,713.80
1,620.05
29,293.76
750.00
2,092.10
91.95
21,938.02
41.60
6.85
158.75
61.24
22.26
89.97
36.00
51.00
340.00
1,756.08
920.99
89.37
684.08
405.36
132.00
3,079.75
10.25
4,458.33
12,000.00
26,439.87
695.67
241.00
2,900.55
172.00
63.50
347.00
355.00
725.10
995.00
599.66
385.00
TBOT July 14, 2015
74
Eagle Flight Days
Kolor for Kailyn
Signature Signs
Speak Up Reach Out
Total Administration
Streets
Pinnacol
Meritain Health
United States Treasury
King Soopers Customer Charges
Sandy's Office Supply
Airgas
Alpine Lumber
G&S Tool Clinic
Lawson Products
Oldcastle SW Group
United Rentals
Valley Electric Supply
Wear Parts
Wylaco Supply
PST Enterprises
Safety Kleen
Zep Sales
Fleet Services
Alpine Lumber
The Digital Cabin
Honnen Equipment
Lawson Products
US Post Office
Valley Electric Supply
Zep Sales
Colorado Mtn News Media
Century Link
Holy Cross Energy
Verizon Wireless
Microsoft
Total Streets
Public Safety
Pinnacol
Meritain Health
United States Treasury
Ebay Marketplace, Vista Print
Sandy's Office Supply
Amazon
Colorado Dept of Agriculture
Community Requests
Community Requests
Flight Days Banners
Community Requests
$
Worker's Compensation
Health Insurance
ACA Tax-Health Insurance
Office Supplies
Office Supplies
R&M Supplies
R&M Supplies
R&M Supplies
R&M Supplies
R&M Supplies
R&M Supplies
R&M Supplies
R&M Supplies
R&M Supplies
Vehicle R&M Supplies
Vehicle R&M Supplies
Vehicle R&M Supplies
Oil & Gas
Supplies-Equipment
Supplies-Equipment
Communication & Transportation
Communication & Transportation
Communication & Transportation
Communication & Transportation
Communication & Transportation
Legal Notices
Utilities
Utilties
Utilities
Computer Support
$
$
Worker's Compensation
Health Insurance
ACA Tax-Health Insurance
Office Supplies
Office Supplies
Operating Expense
Operating Expense
$
6,000.00
150.00
106.00
500.00
122,691.36
556.67
19,195.77
31.20
35.16
61.74
128.85
17.97
57.93
374.97
1,409.30
561.85
982.13
254.30
635.51
272.29
37.15
459.05
1,424.95
129.99
2,387.41
800.00
27.56
23.30
127.16
44.90
385.20
777.29
2,270.82
466.99
113.00
34,050.41
908.61
27,422.52
56.16
68.92
76.54
131.43
40.00
TBOT July 14, 2015
75
Berthod Motors
Costco
Fleet Services
Pro-Vision Inc
Copy Plus
Federal Express
Pro-Vision Inc
CACP
PoliceOne.com
Century Link
Vail.Net Colorado.Net
Verizon Wireless
Sands Law Office
Berthod Motors
Microsoft
Carrie Buhlman
Hilton Hotel
Jay Seckman
CACP
Eagle County Animal Control
High Country Copiers
Total Public Safety
Building & Grounds
Pinnacol
Meritain Health
United States Treasury
Alpine Lumber
Eagle Lock & Key
EVS Supply
Ferguson Enterprises
G&S Tool Clinic
GH Daniels
Grainger
Grand Junction Pipe & Supply
HD Supply
HVAC Supply
PST Enterprises
Rivendell
The Paint Bucket
United Rentals
Wylaco Supply
PST Enterprises
Fleet Services
Sno-White Linen
Supply Works
EVS Supply
Vehicle R&M Supplies
Vehicle R&M Supplies
Oil & Gas
Supplies-Equipment
Communication & Transportation
Communication & Transportation
Communication & Transportation
Annual Dues
Dues & Subscriptions
Utilities
Utilities
Utilities
Municipal Court
Vehicle R&M Labor
Computer Support
Travel Expense
Travel Expense
Meeting Expense
Training
Animal Control
Contract Payments
$
Worker's Compensation
Health Insurance
ACA Tax-Health Insurance
R&M Supplies
R&M Supplies
R&M Supplies
R&M Supplies
R&M Supplies
R&M Supplies
R&M Supplies
R&M Supplies
R&M Supplies
R&M Supplies
R&M Supplies
R&M Supplies
R&M Supplies
R&M Supplies
R&M Supplies
Vehicle R&M Supplies
Oil & Gas
Janitorial Service
Janitorial Supplies
Communication & Transportation
$
57.29
89.13
957.60
280.25
35.91
66.29
15.00
240.00
840.00
401.01
118.57
719.46
38.00
180.00
70.00
460.00
438.60
17.82
350.00
1,700.00
93.88
35,872.99
375.66
8,226.76
14.56
210.67
42.25
159.00
14.97
68.22
160.00
219.12
1,422.61
292.98
10.97
118.54
790.10
30.73
25.09
25.89
143.19
1,040.40
143.50
1,012.38
42.70
TBOT July 14, 2015
76
Century Link
Holy Cross Energy
Source Gas
Jerrymaster Janitorial
Avalanche Property Maintenance
Drains 24/7
GH Daniels
Superior Alarm
Tri-County Carpet Cleaning
Tri-County Fire Protection
Vail Honeywagon
Microsoft
Total Buildings & Grounds
Information Center
Pinnacol
Copy Plus
Costco
Signature Signs
Wal-Mart, Lowes
Home Depot, Habitat for Humanity
Alida's Fruits
Cedar Ridge Wholesale
Colorado Candy Kitchen
Colorado Mountain Club
Costco
Del Mundo
Down to Earth Pottery
Eagle Products
Ganz USA
Gem Guides Book Co
Gold Crest Distributing
Jilzarah
Keller-Charles
Left Hand Studios
Lemon Tree
Lucky in Love
Meadow Gold Grand Junction
Northwest Laser Design
Plushland
Red Canyon Spice
Salem Minerals
Salud Salads
Sanborn
Sunburst Companies
The Lipco Group
Woodcutts Inc
Utilities
Utilties
Utilities
Janitorial Service
R&M Labor
R&M Service
Flower Contract
R&M Service
R&M Labor
R&M Service
R&M Service
Computer Support
$
Worker's Compensation
Office Supplies
Operating Supplies
Operating Supplies
Operating Supplies
Supplies-Equipment
Supplies for Resale
Supplies for Resale
Supplies for Resale
Supplies for Resale
Supplies for Resale
Supplies for Resale
Supplies for Resale
Supplies for Resale
Supplies for Resale
Supplies for Resale
Supplies for Resale
Supplies for Resale
Supplies for Resale
Supplies for Resale
Supplies for Resale
Supplies for Resale
Supplies for Resale
Supplies for Resale
Supplies for Resale
Supplies for Resale
Supplies for Resale
Supplies for Resale
Supplies for Resale
Supplies for Resale
Supplies for Resale
Supplies for Resale
$
86.34
2,371.62
1,465.76
2,158.00
126.00
820.00
1,660.00
140.00
168.00
45.00
83.55
38.00
23,752.56
4.91
81.79
118.27
192.00
35.55
249.91
581.28
317.00
2,666.41
365.15
392.11
576.00
768.00
2,394.50
834.50
191.40
428.97
243.90
134.40
554.50
287.25
524.75
859.68
399.00
72.00
222.00
900.00
108.00
493.00
281.25
513.00
444.00
TBOT July 14, 2015
77
Becky Iglehart
Carol Broere
Casa Tinduk Erica Duke
Cynthia Lepthien
Derived From Nature
Eagle County Historical Society
Gojan Nikolich
Jim Salcke
Jubois Company
Mickey Fried
Nancy Knickerbocker
Nature's Details
New Song Corporation
Pamela Saden
Pocadot
Rena Horn
Rick Olsen
Sam Williams
Shadey Deals
Suzie White
Teresa Hauser
Colorado Department of Revenue
Alida's Fruits
Cedar Ridge Wholesale
Colorado Candy Kitchen
Colorado Mountain Club
Del Mundo
Down to Earth Pottery
Eagle Products
Federal Express
Ganz USA
Gem Guides Book Co
Jilzarah
Keller-Charles
Left Hand Studios
Lemon Tree
Lucky in Love
Northwest Laser Design
Plushland
Salem Minerals
Sanborn
Sunburst Companies
The Lipco Group
Woodcutts Inc
Century Link
Orkin
Total Information Center
Supplies for Consignment
Supplies for Consignment
Supplies for Consignment
Supplies for Consignment
Supplies for Consignment
Supplies for Consignment
Supplies for Consignment
Supplies for Consignment
Supplies for Consignment
Supplies for Consignment
Supplies for Consignment
Supplies for Consignment
Supplies for Consignment
Supplies for Consignment
Supplies for Consignment
Supplies for Consignment
Supplies for Consignment
Supplies for Consignment
Supplies for Consignment
Supplies for Consignment
Supplies for Consignment
Sales Tax
Communication & Transportation
Communication & Transportation
Communication & Transportation
Communication & Transportation
Communication & Transportation
Communication & Transportation
Communication & Transportation
Communication & Transportation
Communication & Transportation
Communication & Transportation
Communication & Transportation
Communication & Transportation
Communication & Transportation
Communication & Transportation
Communication & Transportation
Communication & Transportation
Communication & Transportation
Communication & Transportation
Communication & Transportation
Communication & Transportation
Communication & Transportation
Communication & Transportation
Utilities
R&M Service
$
21.56
29.40
56.25
75.74
40.79
883.28
21.00
15.00
24.00
144.95
9.00
270.00
84.00
1,003.31
110.50
75.60
39.38
69.75
63.75
33.60
207.00
1,978.00
58.13
12.39
151.35
14.00
12.16
53.94
145.91
11.44
52.71
5.22
10.36
13.42
13.50
11.00
18.75
20.79
13.59
25.64
33.09
21.06
30.34
14.20
304.29
53.00
22,590.62
TBOT July 14, 2015
78
Marketing
Pinnacol
Meritain Health
United States Treasury
Jeff Cricco Photography
Microsoft
Colorado Mtn News Media
Mountain Town Magazine
Always Mountain Time
Colo High School Cycling League
Department of the Interior/BLM
Town of Avon
Uncommon Communications
Yoga Off Broadway
Total Marketing
Worker's Compensation
Health Insurance
ACA Tax-Health Insurance
Promotional Materials
Computer Support
Media
Media
Events Home Show
Events
Events
Events
Events
Events-Zen Project
TOTAL ADMINISTRATION
WASTEWATER FUND
Erik Paulson
Pinnacol
Meritain Health
United States Treasury
Zee Medical
Alpine Lumber
Ferguson Enterprises
Grand Junction Pipe & Supply
King Soopers Customer Charges
PST Enterprises
Western Slope Supplies
Wylaco Supply
Grand Junction Pipe & Supply
Water Technology Group
PST Enterprises
Fleet Services
The Digital Cabin
Federal Express
Grand Junction Pipe & Supply
PST Enterprises
Century Link
Holy Cross Energy
Source Gas
Veris Environmental
B.A. Lawrence
Johnson Excavation & Telecomm.
Water Technology Group
Microsoft
Utility Refund
Worker's Compensation
Health Insurance
ACA Tax-Health Insurance
Office Supplies
Operating Supplies
Operating Supplies
Operating Supplies
Operating Supplies
Operating Supplies
Operating Supplies
Operating Supplies
R&M Supplies
R&M Supplies
Vehicle R&M Supplies
Oil & Gas
Supplies-Equipment
Communication & Transportation
Communication & Transportation
Communication & Transportation
Utilities
Utilties
Utilities
Sludge Disposal
R&M Labor
R&M Labor
R&M Service
Computer Support
$
$
34.90
2,742.25
4.16
2,000.00
17.00
487.20
300.00
1,500.00
4,000.00
105.00
720.00
10,000.00
1,000.00
22,910.51
$
261,868.45
$
238.88
159.79
5,484.50
10.40
132.68
75.38
42.40
27.49
11.94
344.26
80.80
41.15
364.81
3,025.97
63.73
323.14
844.93
289.21
25.22
15.68
400.51
9,504.00
3,069.02
2,991.54
1,190.00
855.00
1,598.00
31.00
TBOT July 14, 2015
79
Hatch Mott MacDonald
Hatch Mott MacDonald
Accuttest
Eagle River Water & Sanitation District
Seacrest Group
OCPO
TOTAL WASTEWATER FUND
WATER FUND
Erik Paulson
Pinnacol
Meritain Health
United States Treasury
ChemTrade
DPC Industries
Kubwater
Amazon
EmTech
Hach Company
PST Enterprises
Fleet Services
Grand Junction Pipe & Supply
EmTech
Hach Company
Kubwater
Proforma
US Post Office
Colorado Mtn News Media
Century Link
Ferrell Gas
Holy Cross Energy
Garfield & Hecht
Garfield & Hecht
Resource Engineering
BOR-Great Plains Region
EmTech
Inland Potable Services
Microsoft
Eagle River Water & Sanitation District
Browns Hill Engineering
Lewan & Associates
Hatch Mott MacDonald
Eagle County Building Department
Environmental Solutions
Grand Junction Pipe & Supply
360 Civil Inc
US Post Office
TOTAL WATER FUND
WWTP 10 yr Plan
Mixing Zone Study
Testing
Testing
Testing & Permits
Tuition
$
Utility Refund
Worker's Compensation
Health Insurance
ACA Tax-Health Insurance
Operating Supplies
Operating Supplies
Operating Supplies
R&M Supplies
R&M Supplies
R&M Supplies
Vehicle R&M Supplies
Oil & Gas
Supplies for Resale
Communication & Transportation
Communication & Transportation
Communication & Transportation
Communication & Transportation
Communication & Transportation
Legal Notices
Utilities
Utilities
Utilties
Legal Reimbursable
Legal
Engineering
Green Mountain Reservoir
R&M Service
R&M Service
Computer Support
Testing
Computer Support
Contract Payments
Upper Basin Water Treatment Plant
Main Replacement
Old Water Plant Main Replacement
Main Replacement
Water Main Replacement
Communication & Transportation
$
$
14,652.50
12,657.50
1,067.00
2,010.00
1,015.00
55.00
62,698.43
61.95
352.64
13,711.26
24.96
5,067.79
114.00
3,944.69
20.82
1,355.00
1,132.00
49.87
197.41
2,358.20
62.40
41.67
266.59
315.00
1,318.16
335.75
1,688.55
4,168.28
6,307.89
105.00
1,358.23
3,071.13
2,345.00
4,270.00
4,720.00
31.00
140.00
4,670.00
198.84
1,750.00
55.00
5,319.81
256.71
121,068.00
2.24
192,255.84
TBOT July 14, 2015
80
REFUSE
Vail Honeywagon
Copy Plus
Grand Junction Pipe & Supply
TOTAL REFUSE FUND
Contract Services
Yardwaste Facility
Yardwaste Facility
CAPITAL IMPROVEMENT FUND
Eagle County Clerk & Recorder
Oldcastle SW Group
Eagle County Solid Waste & Recycling
Eagle Villas LLC
Colorado Mtn News Media
Signature Signs
United Rentals
TOTAL CAPITAL IMPROVEMENT FUND
License Plates
Town Park Improvements
ROW Improvements
Path Improvements
Eby Creek Final Pmt Notice
4x4 pickups
Truck-Streets
CONSERVATION TRUST FUND
Bear Saver
TOTAL CONSERVATION TRUST FUND
OPEN SPACE FUND
Pinnacol
Bear Saver
Alpine Lumber
Bill Johnson
Signature Signs
Bear Saver
Microsoft
Mountain Pest Control
Metcalf Archaeological Consultants
Eagle County Solid Waste & Recycling
Brush Creek Landscaping
Brush Creek Landscaping
TOTAL OPEN SPACE FUND
TOTAL BILL SCHEDULE
TOTAL PAYROLL
TOTAL
$
$
$
87,980.65
9.90
20.15
88,010.70
$
9.09
13,388.00
1,123.14
10.00
20.40
285.00
749.00
15,584.63
Nogal Park Trash Can
$
$
1,257.95
1,257.95
Worker's Compensation
R&M Supplies
Trail R&M Supplies
R&M Supplies
Signage
Communication & Transportation
Computer Support
Weed & Pest Control
Surveys/Services
Swallow Oil Property
Chambers Contingency
Contingency
$
$
51.87
1,082.95
22.95
2,500.00
61.00
175.00
17.00
450.00
356.25
918.50
1,965.00
1,985.00
9,585.52
$
$
$
631,261.52
197,408.27
828,669.79
TBOT July 14, 2015
81
ORDINANCE NO. 19
(SERIES 2015)
AN ORDINANCE OF THE TOWN OF EAGLE, COLORADO CORRECTING A CLERICAL
ERROR CONTAINED IN ORDINANCE NO. 03, SERIES OF 2015, AN ORDINANCE OF
THE TOWN OF EAGLE, COLORADO ADOPTING BY REFERENCE AS PRIMARY CODES
THE ANSI/ASME SAFETY CODE FOR ELEVATORS AND ESCALATORS, A17.1 - 2013
EDITION, PROMULGATED BY THE AMERICAN SOCIETY OF MECHANICAL
ENGINEERS AND THE INTERNATIONAL CODE COUNCIL, AND THE ANSI/ASME
SAFETY STANDARD FOR PLATFORM LIFTS AND STAIRWAY CHAIR LIFTS A18.1 –
2011 EDITION PROMULGATED BY AMERICAN SOCIETY OF MECHANICAL
ENGINEERS AND THE INTERNATIONAL CODE COUNCIL; AMENDING SUBSECTION
(X) OF SECTION 13.03.020 OF THE EAGLE MUNICIPAL CODE; REPEALING ALL
ORDINANCES OF THE TOWN OF EAGLE, COLORADO, IN CONFLICT OR
INCONSISTENT HEREWITH; PROVIDING PENALTIES FOR VIOLATION OF THE
PROVISIONS OF THESE CODES; AND PROVIDING FOR THE EFFECTIVE DATE OF THIS
ORDINANCE AND THE CODES ADOPTED HEREIN BY REFERENCE.
WHEREAS, on March 10, 2015, the Board of Trustees of the Town of Eagle
approved Ordinance No. 03, Series of 2015, entitled " AN ORDINANCE OF THE TOWN OF
EAGLE, COLORADO ADOPTING BY REFERENCE AS PRIMARY CODES THE ANSI/ASME SAFETY
CODE FOR ELEVATORS AND ESCALATORS, A17.1 - 2013 EDITION, PROMULGATED BY THE
AMERICAN SOCIETY OF MECHANICAL ENGINEERS AND THE INTERNATIONAL CODE COUNCIL,
AND THE ANSI/ASME SAFETY STANDARD FOR PLATFORM LIFTS AND STAIRWAY CHAIR LIFTS
A18.1 –2011 EDITION PROMULGATED BY AMERICAN SOCIETY OF MECHANICAL ENGINEERS AND
THE INTERNATIONAL CODE COUNCIL; AMENDING SUBSECTION (X) OF SECTION 13.03.020 OF
THE EAGLE MUNICIPAL CODE; REPEALING ALL ORDINANCES OF THE TOWN OF EAGLE,
COLORADO, IN CONFLICT OR INCONSISTENT HEREWITH; PROVIDING PENALTIES FOR VIOLATION
OF THE PROVISIONS OF THESE CODES; AND PROVIDING FOR THE EFFECTIVE DATE OF THIS
ORDINANCE AND THE CODES ADOPTED HEREIN BY REFERENCE."; and
WHEREAS, said Ordinance contained an erroneous reference in Section 1 to amend
“Section 13.03.030” due to a clerical error. The correction reference for the amendment is to
“Section 13.03.020”; and
WHEREAS, by this Ordinance, the Board of Trustees of the Town of Eagle, Colorado
desires to correct said clerical error.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF
EAGLE, COLORADO:
Section 1. All references to "Section 13.03.030 " contained in Ordinance No. 03, Series of
2015, are hereby amended to read "Section 13.03.020"
TBOT July 14, 2015
85
INTRODUCED, READ, PASSED, ADOPTED AND ORDERED PUBLISHED at a regular meeting
of the Board of Trustees of the Town of Eagle, Colorado, held on July 14, 2015.
TOWN OF EAGLE, COLORADO
ATTEST:
By: ___________________________
Yuri Kostick, Mayor
_______________________________
Jenny Ellringer, Town Clerk
Publication Date:
_______________________________
TBOT July 14, 2015
86
Trustee __________________________ introduced, read and moved the adoption of the
ordinance titled,
AN ORDINANCE OF THE TOWN OF EAGLE, COLORADO CORRECTING A CLERICAL
ERROR CONTAINED IN ORDINANCE NO. 03, SERIES OF 2015, AN ORDINANCE OF
THE TOWN OF EAGLE, COLORADO ADOPTING BY REFERENCE AS PRIMARY CODES
THE ANSI/ASME SAFETY CODE FOR ELEVATORS AND ESCALATORS, A17.1 - 2013
EDITION, PROMULGATED BY THE AMERICAN SOCIETY OF MECHANICAL
ENGINEERS AND THE INTERNATIONAL CODE COUNCIL, AND THE ANSI/ASME
SAFETY STANDARD FOR PLATFORM LIFTS AND STAIRWAY CHAIR LIFTS A18.1 –
2011 EDITION PROMULGATED BY AMERICAN SOCIETY OF MECHANICAL
ENGINEERS AND THE INTERNATIONAL CODE COUNCIL; AMENDING SUBSECTION
(X) OF SECTION 13.03.020 OF THE EAGLE MUNICIPAL CODE; REPEALING ALL
ORDINANCES OF THE TOWN OF EAGLE, COLORADO, IN CONFLICT OR
INCONSISTENT HEREWITH; PROVIDING PENALTIES FOR VIOLATION OF THE
PROVISIONS OF THESE CODES; AND PROVIDING FOR THE EFFECTIVE DATE OF THIS
ORDINANCE AND THE CODES ADOPTED HEREIN BY REFERENCE.
and upon adoption that it be published pursuant to law and recorded in the Book of Ordinances.
Trustee _________________________ seconded the motion. On roll call, the following Trustees
voted "Aye":
___________________________________, ____________________________________,
___________________________________, ____________________________________,
___________________________________, ____________________________________.
___________________________________.
Trustees voted "Nay":
___________________________________, ____________________________________,
___________________________________.
TBOT July 14, 2015
87
.,
INTERGOVERNMENTAL AGREEMENT
BETWEEN TOWN OF EAGLE AND EAGLE COUNTY
REGARDING DESIGN, LEASE AND USE OF THE FUTURE EAGLE RIVER PARK
THIS AGREEMENT is ente red into thi s _ _ day of
, 2015 , pursuant to
Section 29-1-203, C. R .S ., by and between th e TOWN OF EAGLE, a po litical s ubdivi s ion of the
State of Co lorado, acting by and through its Board of Trustees (herei nafter the "Tow n "), a nd
EAGLE COU NTY, a body co rpo rate and politic, by and through its Board of Co unt y
Com mi ss ioners (hereinafter the "Count y"). Together, the T own and th e County are referred to
here in as th e "Pa rti es."
WHEREAS , the Cou n ty des ires to ex plore the e nhancement of the 2.4 acre entran ce to
the Fairgrounds property in o rd er to serve a variety of users and fu nctions, th ro ug h the
deve lop me nt of a professional pa rk design . Said park design to include the 2.4 acres, kn own
loca ll y as the tru ck parking, as well as adjacent COOT parcel and easement, and will take into
co nsideratio n the important function that truck parking serves for the Fairgrounds and Eagle
Co unt y Fair and Rod eo; and
WHEREAS, the Tow n desires to explore the enhancement of the 4.6 acre C hamb ers
Park , w hi ch c urrently co mbin es a Town information Center with an Eagle Coun ty Historical
Socie ty campus, as well as a developed river access point and public restroom s; and
WHEREAS , the P arti es recognize th at a coordinated pla nning effort of thei r respec tive
properties wi ll lead to enhanced efficiencies and a better overall produ ct; and
WHEREAS, the County ex plo re d building a whitewater park as ea rl y as 2005, an effort
which stopped partially clue to lack of public property and public access along th e section of the
Eagle Ri ver adjacent to the tru ck parking; and
WHEREAS , in 2015 the Co unt y acquired the 4 acre COOT propei·ty a nd adj oini ng
ease ment, whic h straddles the Eagle River adjacent to the truck parking, for the purpose of
deve lop ing a whitewater park; and
WHEREAS , the County consented in 2014 to allow th e Town to include the truck
par king and othe r, limited County owned lands along the north side of Eagle Riv er within the
planning area for the Eagle River Corridor Subarea Plan, which encompasses the approximately
3.4 miles of the Eagle River located within the Town 's Urban Growth Boundary; and
WHEREAS , the Eagle Rive r Corridor Subarea Plan was adopted as a co mpon ent of the
2crl O Eagle Area Co mmunity Plan which was adopted by both Town and County Planning
Commiss io ns, and these plans contribute positively to the physical, social and economi c well being of residents, pro perty owners and visitors of the T ow n and County , and will help to assu re
that fut ure growt h in th e Eagle Area is well planned, thou g htfull y des ig ned and adequ ate ly
served by roads, utilities and life safety serv ices ; and
TBOT July 14, 2015
88
WHEREAS , the co mmuni ty, through the public planning process for th e Eagle Riv er
Co rrid o r Subarea Plan , has identified a goal of co nnecting the Town, and m ore specificall y the
Town' s Ce nt ra l Business Di strict, to the Eagle River, and a goal of developing significant instrea m and st ream side a menities along the river that will act as an eco nomic driver for the
co mmu nity and be a regio na l attraction; and
WHEREAS , th e area that the co mmunity has identified fo r said in-stream and s trea m
s ide amenities includes th e truck parking, CDOT parcel and easement, Cham bers Park, the
Swallow Oi l property (owned by Town) and certain portions of private property wh ich connect
these public land s, and said area has bee n ide ntified as the " Recrea ti o n Core" in the Eagle Ri ver
Corridor S ub area Plan ; and
WHEREAS , th e Eagle River Corridor Subarea Plan will assure the protect io n a nd
ma nagement of natural reso urces, including, but not limited to, water quality, air quality, visua l
quality , vegetation, ope n spaces and wildlife habitat on lands within the approxim ate ly 3.4 mil e
reach of river with in the planning area; and
WHEREAS , the parties seek co llaboration tow ard their separate strategic priorities
whi c h a li gn to this mutually beneficial effort; and
WHEREAS, Sections 29-1-201 and 29-20-105 , C.R.S., as amended, inter alia, authorize
gove rnme nt entiti es to coo perate and s hare costs associated with the implementation of mutually
agreed upon m as ter planning projects ; and
WHEREAS , the Town agrees to hire a professional design co nsultant to assist in the
development of a detailed design for the Recreation Core, which will include in-stream
·'whitewater" featu res; and
WHEREAS, the Eagle Rive r Subarea Plan has identifi ed a prefe rred align me nt for the
extension of the Co unty's Eagle Valle y Trail ; and
WHEREAS , the Tow n and the County believe that it is appropri ate to set forth in wr iting
an agree ment rega rding the future pl anning effo rts of th e res pective properti es prior to the Parties
emb arking upon the cost of professional park des ign serv ices. Such planning efforts will include,
but are not necessa rily limited t:o , the potential for water parks, paths, res troo ms, uti li ty hookups ,
landscap ing and parking areas .
NOW THEREFORE, on behalf of the citizens of Eagle County and the Town of Eagle,
the Town and the County s tate the following mutual unders tanding in th e creation of an Eagle
Riv er Park plan. In consideration of the obligations and term s expressed herein, the parties agree
as fo ll ows:
I . The Town, in coo rdination with County staff, will issue an RFP and contract with a
professional park design co ns ultant for se rvices and will pay the cons ultant for
services rendered . The Co unt y agrees to reimburse 50% of the costs inc urred by the
Town for the planning se rvices provided by the professional park design co nsultant,
2
TBOT July 14, 2015
89
in an amount not to exceed $25,000. The Town will provide the County wilh copies
of invoices as received from the consultant and the County shall reimburse th e Town
the invoiced amounts, in an amount not to exceed $25 ,000, within 60 days of rece ipt.
2. The County and Town will allow their respective properties to be included in th e joint
pl anning effort with the goal of achieving a mutually agreeable plan that allows the
Co unty to lease its property to the Town as an in-kind contribution for the
con s truction of park improvements.
3. The plan may address or result in further agreements identifying such potential items
as the potential clean -up of the properties, ditch and river structural improvements to
coo rdin a te with park design, potential annexation of portions of the properties, and
th e provision of nrnnicipal water and wastewater to the properties .
4.
Upon requ est by the Town , the County may provide staff time , GIS mapping, public
re lations and outreach , and administrative assistance to the project as in-kind
co ntributions.
S.
It is intended that the professional park design effort will include o utreach to
inte rested parties for further feedback on design which at thi s Lime is at a conceptual
level (see attachment A) and that ultimately the park design may be adopted by both
th e T own and also by the County by Resolution. It is likely th at el e ments of project
will be phased in over tim e as funding allows .
6. The parties agree in the future to jointly explore grant fundin g to assist
deve lopment of the park .
111
7. The County and the Town will maintain open communications throughout the
p rocess . The County will receive monthly updates from the Town regarding planning
activities and progress.
8 . Thi s Agreement shall become effective upon signature of an authorized representative
of th e governing body of each party, and shall remain in force and effect for one year
from th e effective date, unless terminated prior thereto by either of the parties as set
forth herein. Either party may terminate this Agreement for any reason, with or
without cause, by providing thirty (30) day written notice to the other.
9.
Any provi sion of this Agreement may be amended at any tim e prov ided th at pri o r
w ritte n approval of the amendment has been obtained from both th e T own Board o f
Tru s tees and the Board of County Commissioners.
IO. No thing in this Agreement shall prevent either party from entering into specific s tud y
agreements with any private party or governmental entity.
No thing in thi s
Agreement is intended to abrogate, limit, amend or affect the rights, rem edies or
equitable positions of the parties in and to any agreements or actions to which th e
Town or th e Count y are parties .
TBOT July 14, 2015
90
11 . lt is hereby declared to be the intention of the Parties that the sections, paragraphs,
sentences, clauses and phrases of this Agreement are severable and, if any phrase,
clause , paragraph , sentence, or section shall be declared unconstitutional, invalid or
un enforcea bl e by the valid judgment or decree of any court of compe te nt jurisdiction,
s uch unconstitu tionality, invalidity or enforceability shall not affect any rema1mng
phrases, clauses, sentences, paragraphs and sections of this Agreem e nt.
12. Communications und er this agreement shall be addressed as follows :
Eagle County - Eagle County Pl anning, Attention: Bob Narracc i, Managing Director
of Land Use, P.O. Box 179, Eagle, CO 81631 ; bob.narracci@ eaglecounty .us.
Town of Eagle - Town of Eagle Planning, Attention: Tom Boni, Town Planner, P.O.
Box 609, Eagle, CO 81631; tomboni @ townofeagle.org.
l 3. Th e Parti es hereto agree that any financial obligations that may arise hereund e r,
w he th er direct or contingent, shall only extend to payment of monies duly and
lawfull y approp riated by the governing bodies of the parties hereto. Notwithstanding
anyt hing to the contrary contained in this Agreement, no payment will be made fo r
any period after December 31st of any calendar year without the written approval in
accordance with a budget adopted by the respective Boards of the parties in
compliance with the provisions of Article 25 , Title 30 of the Colo rad o Rev ised
S tatutes, the Local Government Budget Law (C.R.S. § 29-1-101 et seq .) and th e
TABOR Amendment (Colorado Constitution, Article X, Sec. 20) .
//remainder of page intentionally left blank//
TBOT July 14, 2015
91
14. The Town and the County acknowledge and agree that this Intergovernmental
Agreement is for the benefit of the health, safety and welfare of the people of Eagle
Cou nty, and is a proper exercise of their respective powers and authorities.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day
and year first above written .
TOWN OF EAGLE
By:
Yuri Kostick, Mayor
Attest:
By:
Jenn y Ellringer, Town Clerk
COUNTY OF EAGLE, STATE OF COLORADO ,
By and Through Its BOARD OF COUNTY
COMMISSIONERS
By:
Attest:
By:
~~ -
c
Teak J. Simonton, Clerk to the Board
5
TBOT July 14, 2015
92
The Town of Eagle
Meetings:
2nd and 4th Tuesdays
Box 609 • Eagle, Colorado 81631
(970) 328-6354 • Fax 328-5203
MEMO
To:
From:
Date:
Subject:
Mayor and Trustees
Kevin Sharkey
July 9, 2015
Nogal Park Improvements Contract Recommendation
Executive Summary
The Town of Eagle received bids for the Nogal Park Improvements Project on July 1st. I
am requesting the Town Board to authorize the Town Manager to sign the contract with
the lowest qualified bidder: Backyard Irrigation Inc. (bid was $77,083.81). We also
received qualified bids from GH Daniels and SHC Nursery and Landscape Co.
Background
Last fall, the TBOT approved $136,113 towards Nogal Park improvements:
• Town Parks Improvements, Nogal Park: $46,613 (Capital Improvements Fund)
• Town Parks Improvements, Nogal Park: $89,500 (Conservation Trust Fund)
A separate project, the Villas Rec Path Repairs were completed this summer. The work
was done by United. United also did work on the Nogal Park while they were on site.
Nogal Park is being improved in phases, with the scope of the final phase dependent on
the remaining budget (estimated at $40,000). To date, we have added soccer goals and
done some earthwork in house, while United removed the asphalt parking area, added a
culvert, removed Russian Olive trees, and resurfaced the basketball court. The basketball
court will be striped by the end of July. Later this month, we will install a bear-proof
three-stream trash/recycle container.
Backyard Irrigation, if approved by TBOT, will perform the major landscape
improvements including the design and installation of an irrigation system, installation of
a split rail fence, and installation of sod.
TBOT July 14, 2015
93
ORDINANCE NO. 16
(Series 2015)
AN ORDINANCE OF THE TOWN OF EAGLE, COLORADO ADOPTING BY
REFERENCE AS PRIMARY CODES THE NATIONAL ELECTRICAL CODE
2014 BY THE NATIONAL FIRE PROTECTION ASSOCIATION; AMENDING
CERTAIN SECTIONS OF THE NATIONAL ELECTRICAL CODE;
AMENDING THE ELECTRICAL PERMIT FEES AND REPEALING ALL
ORDINANCES OF THE TOWN OF EAGLE, COLORADO, IN CONFLICT OR
INCONSISTENT HEREWITH; PROVIDING PENALTIES FOR VIOLATION
OF THE PROVISIONS OF THESE CODES; AND PROVIDING FOR THE
EFFECTIVE DATE OF THIS ORDINANCE AND THE CODES ADOPTED
HEREIN BY REFERENCE.
BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF EAGLE,
COLORADO:
Section 1: That Chapter 13.08 of the Eagle Municipal Code, concerning the National Electrical
Code, is hereby repealed and reenacted to read as follows:
Chapter 13 .08
NATIONAL ELECTRICAL CODE
Sections:
13 .08.010
13.08.020
13.08.030
13 .08.040
Adopted by Reference.
Amendments.
Copies on File and Available for Sale.
Penalties.
13.08 .010
Adopted by Reference, Pursuant to the power and authority conferred by
the laws of the State of Colorado, there is hereby adopted by reference thereto, the National
Electrical Code, 2014 Edition, promulgated by the National Fire Protection Association, 1
Batterymarch Park, Quincy, MS 02169. The purpose of this Code is the practical safeguarding of
persons and property from hazards arising from the use of electricity. The subject matter of this
Code includes regulations relating to the installation of electrical conductors and equipment within
or on public and private buildings or other structures, including mobile homes, recreational
vehicles, floating dwelling units; and other premises such as yards, carnivals, parking and other
lots, and industrial substations, installations of conductors that connect to the supply of electricity
and installations of other outside conductors on the premises.
_1_3.~0_8_.0_2_0_ _Am
__
en_dm_e_n_t_s. The National Electrical Code, 2014 Edition, is amended as
follows :
1
2015 Adopting Nati onal Electrical Code 2014
June23 , 2015
TBOT July 14, 2015
94
A.
sentence:
Article 210.8:
Article 210.8 1s amended to include the additional following
All G.F.C.I. protection shall be resettable in rooms where protection is required including
outside receptacles.
B.
Article 590.3: Article 590.3 is amended to include a new subsection (e) and shall
read as follows :
( e) Permanent services on buildings which are energized for construction work will be
considered as temporary service equipment until such time as the final inspection is
complete.
C.
paragraph:
Article 680. 71:
Article 680.71 is amended to include the following additional
All G.F.C.I. protection shall be located within the same room. It is to be installed five feet
(5') off of finished floor and five feet (5') from hydro massage bathtub. The cord is not to exceed
three feet (3 ') from motor to receptacle installed near the access door protected by the resettable
G.F.C.I. mounted on wall. (The resettable G.F.C.I. is not to be installed under the tub.)
13.08 .030
Copies on File and Available for Sale. At least one (1) copy of the National
Electrical Code, 2014 Edition, together with one copy of the Ordinance codified in this Chapter
shall be kept on file in the office of the Town Clerk or the Building Official. Copies of said Code
shall be available for sale to the public at a moderate price.
13.08.040
Penalties. The following article of the National Electrical Code, 2014
Edition, Article 90.4 entitled Enforcement, is hereby amended to include the following new
Section 90.4.1 , Violations and Penalties, which contains the violation and penalty clause, is
herewith set forth in full and hereby adopted as:
Article 90.4.1: Article 90.4. l , entitled Violation and Penalties, states: Whenever the
authority having jurisdiction determines that there are violations of this Code, a written notice shall
be issued to confirm such findings.
Any order or notice issued pursuant to this Code shall be served upon the owner, operator,
occupant, or other person responsible for the condition or violation, either by personal service or
mail or by delivering the same to, and leaving it with, some person of responsibility upon the
premises. For unattended or abandoned locations, a copy of such order or notice shall be posted on
the premises in a conspicuous place at or near the entrance to such premises and the order or notice
shall be mailed by registered or certified mail, with return receipt requested, to the last known address
of the owner, occupant, or both.
Any person who fails to comply with the provisions of this Code or who fails to carry out
an order made pursuant to this Code or violates any condition attached to a permit, approval, or
certificate shall be subject to the penalties established by this jurisdiction.
2
20 15 Adopting National Electrical Code 2014
June23,2015
TBOT July 14, 2015
95
Failure to comply with the time limits of an abatement notice or other corrective notice
issued by the authority having jurisdiction shall result in each day that such violation continues
being regarded as a new and separate offense.
Any person, firm or corporation who shall willfully violate any of the applicable provisions
of this Article shall be deemed guilty of a Class A municipal offense. Each separate day, or portion
thereof, during which any violation of said Code occurs or continues shall be deemed to constitute a
separate offense and, upon conviction thereof, shall be punishable as herein provided. The
issuance or granting of a permit or approval of plans and specifications shall not be deemed or
construed to be a permit for, and approval of, any violation of any of the provisions of the National
Electrical Code. No permit presuming to give authority to violate or cancel the provisions of said
Code shall be valid, except insofar as the work or use, which is authorized, is lawful. Any municipal
offense under the National Electric Code, 2014 Edition, shall be deemed one of "strict liability."
Section 2. That Table 4 under Section 13 .13 .080 of the Eagle Municipal Code, concemmg
electrical permit fees, is hereby amended to read as follows :
TABLE 4
ELECTRICAL PERMIT FEES
A.
Residential - Single Ownership Residence.
Under 1,000 square feet :
$57.50
1,001 sq. ft. to 1,500 sq. ft.
$86.25
1,501 sq. ft. to 2,000 sq. ft.
$115.00
More than 2,000 sq. ft. - per 100 sq. ft. $115. 00 plus $5 .7 5 per 100 sq. ft. or fraction thereof over
2,000 sq. ft.
Notes: This fee is based on the enclosed living area only and includes construction, remodeling or
additions to a single-family home, duplex, condominium or townhouse.
Electrical Permit Fees may be adjusted annually and become effective on July 1 of each year.
If a service, excluding any actual wiring, is being provided or changed, or for commercial,
B.
industrial or multi-family fees, the applicant shall pay permit fees as shown in this subsection (B).
Total Valuation
$1.00 to $2,000.00
$57.50
Fee
$2,001.00 and above
$57.50 plus $5.75 per $1 ,000.00 or fraction thereof
Other Electrical Permit and Inspection Fees
1.
M o bil e home and travel trailer parks :
$57 .50 per space
3
201 5 Adopting National Electrical Code 2014
Jun e 23, 2015
TBOT July 14, 2015
96
2.
Temporary power permits :
$57 .50
3.
Iss ua nce of each tran sfe r permit :
$2 5 .00
4.
In s pections outside of normal bu siness hours (minimum charge - 2 hours):
$70.50/ hour
5.
R e-in spection Fees:
1" Re-in spection
$65 .00/hour
$110 .00/ hour
2nd or Subsequent Re-in spection
6.
In spection s for which no fee is specifically indicated:
$65.00/hour - One
hour minimum
7.
Additional plan review required by changes, additions or revisions to plan s:
$65 .00/ hour - One
hour minimum
Section 3. Repeal. Any Ordinance of the Town of Eagle, or part thereof, whose provisions
are in conflict with this Ordinance, is hereby repealed. Provided, however, this Ordinance shall
not affect the construction of buildings for which permits were issued prior to the effective date of
this Ordinance, and all buildings under construction pursuant to the time of the issuance of said
permit; provided further, however, that no construction authorized by an existing permit shall be
altered without complying with the newly adopted building codes. The adoption of this Ordinance
shall not prevent the prosecution of violations of any prior ordinance prior building codes which
occurred prior to the effective date of this Ordinance. Where this Ordinance and the codes adopted
herein by reference are in conflict with other regulations or ordinances of the Town of Eagle, the
more restrictive provisions shall apply.
Section 4. Severability. Each Section of the Ordinance is an independent Section and the
holding of any Section or part thereof to be unconstitutional, void or ineffective for any cause shall
not be deemed to affect the validity of constitutionality of any other Section or part thereof.
Section 5. Effective Date. Pursuant to Section 31-16-203, C.R.S, as amended, a public
notice shall be published twice in a newspaper of general circulation within the Town once at least
fifteen ( 15) days preceding a public hearing, and once at least eight (8) days preceding the public
hearing. The notice shall state the time and place of the hearing, shall state that the copies of the
primary Codes being considered for adoption are on file with the Town Clerk and are open to
public inspection, shall contain a description deemed sufficient to give notice to interested persons
of the purpose of the primary Codes, the subject matters of said Codes and the name and address
of the agency by which it has been enacted. The public hearing on the adoption of this Ordinance
shall be set for July 14, 2015.
This Ordinance shall be in full force and effect following adoption and approval by the
Board of Trustees, thirty (30) days following the publication of the within Ordinance.
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20 15 Adopting National Electrical Code 2014
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INTRODUCED, READ, and PUBLIC NOTICE ORDERED PUBLISHED, at a regular meeting
of the Board of Trustees of the Town of Eagle, Colorado, this 23 rd day of June 2015 .
Public Notice Publication Dates:
June 25 , 2015
July 2, 2015
INTRODUCED A SECOND TIME at a regular meeting of the Board of Trustees of the
Town of Eagle, Colorado held on July 14, 2015 , PASSED, ADOPTED AND ORDERED
PUBLISHED.
TOWN OF EAGLE, COLORADO,
a municipal corporation
By:
Jenny Ellringer, Town Clerk
Publication Date:
July 16, 2015
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20 15 Adopting Nati onal El ectrical Code 2014
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TBOT July 14, 2015
98
FIRST READING
Trustee McKibbin introduced, read and moved that the Ordinance titled:
AN ORDINANCE OF THE TOWN OF EAGLE, COLORADO ADOPTING BY
REFERENCE AS PRIMARY CODES THE NATIONAL ELECTRICAL CODE
2014 BY THE NATIONAL FIRE PROTECTION ASSOCIA TYON ; AMENDING
CERTAIN SECTIONS OF THE NATIONAL ELECTRICAL CODE;
AMENDING THE ELECTRICAL PERMIT FEES AN D REPEALING ALL
ORDINANCES OF THE TOWN OF EAGLE, COLORADO , IN CONFLICT OR
INCONSISTENT HEREWITH; PROVIDING PENAL Tl ES FOR VIOL ATION
OF THE PROVISIONS OF THESE CODES ; AND PROVIDING FOR THE
EFFECTIVE DATE OF THIS ORDINANCE AND TH E CODES ADOPTED
HEREIN BY REFERENCE.
be passed on first reading, and the public notice be published in Eagle Valley Enterpri se on June
25, 2015 and on July 2, 2015.
Trustee Jessen seconded the motion.
On roll call, the flowing Trustees voted "Aye" :
Kostick
Jessen
Brubeck
McKibbin
Seabury
Benitez
Trustees voted "Nay":
None
Trustees Absent:
Baker
6
2015 Ad opting N ational Electrical Code 201 4
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99
SECOND READING
Trustee _ _ _ _ _ _ _ _ _ _ introduced, read and moved that the Ordinance titled:
AN ORDINANCE OF THE TOWN OF EAGLE, COLORADO ADOPTING BY
REFERENCE AS PRIMARY CODES THE NATIONAL ELECTRICAL CODE
2014 BY THE NATIONAL FIRE PROTECTION ASSOCIATION; AMENDING
CERTAIN SECTIONS OF THE NATIONAL ELECTRICAL CODE;
AMENDING THE ELECTRICAL PERMIT FEES AND REPEALING ALL
ORDINANCES OF THE TOWN OF EAGLE, COLORADO, IN CONFLICT OR
INCONSISTENT HEREWITH; PROVIDING PENALTIES FOR VIOLATION
OF THE PROVISIONS OF THESE CODES; AND PROVIDING FOR THE
EFFECTIVE DATE OF THIS ORDINANCE AND THE CODES ADOPTED
HEREIN BY REFERENCE.
be passed on second reading, and ordered published as provided by law.
Trustee - - - - - - - -seconded the motion.
On roll call, the flowing Trustees voted "Aye":
Trustees voted "Nay":
7
2015 Adopting National Electrical Code 20 14
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100
PUBLIC NOTICE
Public notice is hereby given that a regular meeting of the Board of Trustees of the Town
of Eagle, Colorado, to be held on July 14, 2015 at 6:00 p.m. at Town Hall, 200 Broadway, Eagle,
Colorado, the Board will consider the adoption by reference of the Ordinance entitled:
AN ORDINANCE OF THE TOWN OF EAGLE, COLORADO ADOPTING BY
REFERENCE AS PRIMARY CODES THE NATIONAL ELECTRICAL CODE
2014 BY THE NATIONAL FIRE PROTECTION ASSOCIATION; AMENDING
CERTAIN SECTIONS OF THE NATIONAL ELECTRICAL CODE;
AMENDING THE ELECTRICAL PERMIT FEES AND REPEALING ALL
ORDINANCES OF THE TOWN OF EAGLE, COLORADO, IN CONFLICT OR
INCONSISTENT HEREWITH; PROVIDING PENALTIES FOR VIOLATION
OF THE PROVISIONS OF THESE CODES ; AND PROVIDING FOR THE
EFFECTIVE DATE OF THIS ORDINANCE AND THE CODES ADOPTED
HEREIN BY REFERENCE.
Said Ordinance proposes to adopt by reference as primary codes, the following:
1. Pursuant to the power and authority conferred by the laws of the State of Colorado, there
is hereby adopted by reference thereto, the National Electrical Code, 2014 Edition,
promulgated by the National Fire Protection Association, 1 Batterymarch Park, Quincy,
MS 02169. The purpose of this Code is the practical safeguarding of persons and property
from hazards arising from the use of electricity. The subject matter of this Code includes
regulations relating to the installation of electrical conductors and equipment within or on
public and private buildings or other structures, including mobile homes, recreational
vehicles, floating dwelling units; and other premises such as yards, carnivals, parking and
other lots, and industrial substations, installations of conductors that connect to the supply
of electricity and installations of other outside conductors on the premises.
PLEASE TAKE NOTICE that the Ordinance to be considered at said public hearing also
contains proposed amendments to the primary codes to be adopted by reference, provides for
penalties for violations of the provisions of the primary codes in said Ordinance, provides for
maintenance of official copies of such codes, provides for the sale of copies of such codes, provides
for repeal of certain existing Town ordinances, and provides for the effective date of the Ordinance
to be considered at said public hearing.
PLEASE TAKE FURTHER NOTICE that copies of the primary codes being considered for
adoption, and copies of the proposed ordinance adopting said codes, are on file with the Eagle
Town Clerk and are available for public inspection during regular business hours at the Eagle
Town Hall, 200 Broadway, Eagle, Colorado 81631. Any questions concerning the proposed
Ordinance before the Board of Trustees of the Town of Eagle, Colorado, or questions concerning
the primary codes being considered for adoption may be directed to the Eagle Town Manager in
person or by telephone at (970) 328-6354.
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2015 Adopting National Electrical Code 2014
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101
TOWN OF EAGLE, COLORADO
By:
Yuri Kostick, Mayor
ATTEST:
Jenny Ellringer, Town Clerk
Published June 25, 2015 and July 2, 2015 , in the Eagle Valley Enterprise.
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20 15 Adopting National Electrical Code 2014
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MEMORANDUM
TO:
Town Board of Trustees
FROM:
Jon Stavney, Town Manager
SUBJECT:
Possible Ballot Questions
DATE:
14 July 2015
Board,
If the Town intends to put items on the November 2015 ballot, we need to notify the County
Clerk of that intent prior to the next town board meeting. I am requesting that we notify of that
intent this week.
In August, town would then need to propose ballot language. My recommendation is that the
board entertain three possible ballot measures:
1. A “SB 152” election (see CML memo attached) which would allow town more flexibility
in improving local broadband services
2. A property tax question for funding a “fitness facility” expansion to the Pool and Ice
Property (pending work session discussion, materials attached to work session)
3. A property tax question for funding Eagle River Park improvements (see below)
Attached is a Proposed Funding and Construction Priority list for Eagle River Park. All costs
estimates are extremely preliminary, and intended as illustrative place markers. The point of the
attachment is that the development of the recreation core which was identified through Board
strategic planning last year and confirmed through the Eagle River Corridor Sub-Area plan will
require significant public investment over time. Many of these numbers will not be knowable
until we enter into another level of engineering and design which we intend to embark upon
currently. Staff is working to issue and RFP for the in-stream portions this summer, and for the
Landscape Architecture in early 2016. This pricing will be necessary for budgeting, and for
seeking funding partners in the future.
TBOT July 14, 2015
103
Also required will be an identified source of funds from the Town to fund more than half of the
eventual improvements.
To that end, staff is recommending that the board take steps to put a 10 year property tax question
on the November ballot that would bring in more than $4,000,000 for river corridor
improvements. For instance, a 4.24 mil over 10 years would bring in approximately $400,000 per
year. It would cost a $500,000 residential property $169 per year or a $1,000,000 residential
property $338 per year. A million dollar commercial property would pay $1,230 per year.
Without this dedicated source of funding it is difficult to imagine the town’s ability to set aside
enough excess funds to anchor funding for such improvements, or be able to leverage funding
from other partners such as Eagle County or others. This funding would allow town to strategize
how to achieve construction of the recreation core over a 5 year window.
TBOT July 14, 2015
104
To:
County Commissioners, Municipal Elected Officials, and Staff
From:
Geoff Wilson, General Counsel, CML
Eric Bergman, Policy Director, CCI
Date:
July 2, 2015
Re:
Materials on SB 152 elections
_________________________________________________________________________
Introduction
In order to compete in today’s economy, communities across the state have become increasingly dependent
on broad bandwidth Internet access (“broadband”) for business development and operations. The availability
of broadband also enhances the quality of life and desirability of a community by providing residents access to
things like online education and distance learning opportunities, telemedicine and entertainment content
(movies, music, etc.). Broadband has become so critical, in fact, that many now regard it as a basic
infrastructure need - on par with roads, water systems and energy grids.
Unfortunately, numerous communities across Colorado still lack adequate broadband service. The reasons
vary, but more often than not these areas are too sparsely populated, too remote or in regions where the
topography (mountainous terrain, etc.) makes expanding service difficult and expensive for telecommunication
providers. These communities are “upside down” from a business model standpoint, and providers are unable
or unwilling to connect these areas, leaving them at an economic disadvantage from their more urbanized
neighbors.
While local governments often play a direct role in economic development efforts, cities and counties
historically have not been directly involved in the delivery of retail telecommunication services. However, the
increasing demand for broadband service – often driven by economic development concerns - has forced
many local government officials to reexamine their role in the provision of broadband services.
In the last few years, a growing number of local governments have started looking at investing public dollars in
broadband infrastructure improvements (usually fiber optic cable lines or cell towers) in order to attract Internet
providers and enhance economic development efforts in their region. The Department of Local Affairs has also
heard these community concerns, and this year expanded its existing broadband planning grant program to
include funds for local government investments in “middle mile” broadband infrastructure.
TBOT July 14, 2015
105
SB 152 and Statutory Prohibitions on Local Government Broadband Infrastructure
One of the biggest impediments to local governments enhancing broadband infrastructure is a law passed in
2005, which has since been commonly referred to as “Senate Bill (SB) 152” (SB05-152, attached to this
memorandum and codified at sections 29-27-101-304, C.R.S.). SB 152 prohibits most uses of municipal or
county money for infrastructure to improve local broadband service, without first going to a vote of the people.
The hurdles put in place by this statute are not insurmountable; indeed, in the past few years ten municipalities
and three counties have placed measures on the ballot to override the prohibitions in SB 152. These
measures have passed handily in virtually every jurisdiction - with the support of citizens who are frustrated
and want timely action on broadband service in their communities.
Continued dissatisfaction over a lack of adequate broadband is resulting in more and more jurisdictions
considering going to the ballot with SB 152 questions. Late in 2014, CML and CCI began meeting with local
government officials, economic development professionals and telecommunication experts from jurisdictions
whose voters had approved SB 152 questions at the ballot. One outcome of these conversations is the
development of this memorandum and materials designed to help interested local government officials and
staff to frame the issue and consider the impacts of preparing their own ballot questions.
SB 152 Frequently Asked Questions (FAQ’s)
What does a SB 152 election accomplish?
SB 152 requires that an election be held before a local government may “engage or offer to engage in
providing” various telecommunication services. The term “providing” is given an expansive definition in
the statute, which restricts both the direct and “indirect” provision of service (“indirect”, in turn, is given
its own, broadly restrictive definition). Fortunately, through a successful SB 152 election, a local
community can clear away this legal impediment to a wide variety of local broadband initiatives.
It is important to point out that the vast majority of local governments who have passed SB 152
questions (or are considering going to the ballot in the near future) are not interested in hooking up
homes and businesses and providing actual broadband services themselves. By and large, these
jurisdictions are working to enhance local broadband infrastructure in order to attract service providers
who would otherwise be unwilling or unable to serve their communities. The local broadband initiatives
in the jurisdictions passing SB 152 questions to date usually involve some form of public-private
partnerships between local governments, economic development agencies and the industry.
Is referring a SB 152 question to the ballot expensive?
No more so than any other referred measure. Most jurisdictions have referred their questions when the
municipality or county was already having an election. Accordingly, the addition of the SB 152 issue
did not significantly increase costs. In a coordinated election, a particular jurisdiction’s costs would be
affected by the terms of the IGA regarding election cost allocation between the county and participating
local governments.
TBOT July 14, 2015
106
What sort of election specifics does SB 152 require?
Not many. SB 152 specifies four requirements for ballot questions in a SB 152 election. (See: C.R.S. §
29-27-201(2))
The ballot:
(1) Shall pose the question as a “single subject”,
(2) Shall include a description of the “nature of the proposed service,”
(3) Shall include a description of “the role that the local government will have in the provision of the
service,” and
(4) Shall include a description of the “intended subscribers of such service.”
How have other jurisdictions addressed these requirements?
A review of the ballot questions put forth by local governments so far (included below) shows a clear
preference for broad “anything and everything” type authority. Industry representatives have
complained from time to time that such local ballot language has lacked the specificity required by the
statute. This notion has never been tested in court. One might also argue that a “broad authority”
question that describes the nature of the service proposed, along with potential future build-outs or
applications, is not fatally flawed by its inclusion of the latter. Furthermore, courts have been
traditionally hesitant to reverse the will of the voters, if evident. Obviously, the development of local SB
152 ballot language should be done in close consultation with legal counsel.
What about the “single subject” requirement?
The term “single subject” is not defined in SB 152. Nonetheless, the ballot questions submitted by local
governments thus far seem comfortably within the single subject standard applied to statewide ballot
initiatives, in cases such as In the Matter Of The Ballot Title and Submission Clause for 2013-2014
#129, 333 P.3d 101 (Colo. 2014). Local government officials are urged to consult with legal counsel.
Are there any additional election requirements that distinguish a SB 152 question from other matters
routinely referred to the ballot by a county or municipality?
No (but again, please confer with your legal counsel). As always, attention should be paid to the
requirements of the Fair Campaign Practices Act (Section 1-45-117, C.R.S.), which forbids use of
public funds for advocacy in elections. This restriction is a prudent consideration in planning any
campaign for a successful SB 152 election.
Does voter approval of a county SB 152 ballot question have the effect of authorizing the provision of
such services by municipalities within that county?
No. SB 152 requires voter approval by each jurisdiction participating in the provision of covered
services.
TBOT July 14, 2015
107
Does a jurisdiction need to approve a SB 152 ballot question in order to qualify for broadband
infrastructure grant funds from the Department of Local Affairs (DOLA)?
It depends. DOLA’s broadband grant program provides funding for regional planning and “middle mile”
infrastructure projects (i.e., projects that do not provide “last mile” connections to customers). The
guidance in DOLA’s broadband grant policies suggests that each jurisdiction must determine whether it
is in compliance with the statutory restrictions set forth in SB 152. DOLA requires any grantee to be in
compliance with any applicable laws and regulations. DOLA itself will not make that determination, nor
does the awarding of a grant confer any certainty or acknowledgment of compliance on DOLA’s part to
the grantee. DOLA’s broadband grant policy guidelines can be found at:
http://dola.colorado.gov/demog-cms/content/dola-broadband-program.
The broadband landscape in Colorado is changing rapidly, and local government policies regarding
broadband and economic development will need to evolve to keep pace with this change. CCI and
CML will be providing additional research and guidance over the course of the year on this important
policy issue. If your jurisdiction is moving forward on a SB 152 ballot question, please notify either
CCI or CML. If you have additional questions or comments, please contact Geoff Wilson at CML at
303.831.6411 (e-mail: gwilson@cml.org) or Eric Bergman at CCI at 303.861.4076 (email:ebergman@ccionline.org).
TBOT July 14, 2015
108
Sample Local Government Ballot Language for SB 152 Elections
County Questions
Rio Blanco County (Passed Fall 2014)
“Without increasing taxes, shall the citizens of Rio Blanco County, Colorado, authorize the Board of County
Commissioners of Rio Blanco County, Colorado, to provide to potential subscribers including
telecommunications service providers, residential and commercial users within Rio Blanco County, all services
restricted since 2005 by Title 29, article 27 of the Colorado Revised Statutes, including “telecommunication
services,” “cable television services,” and “advanced services” which is defined as high speed internet access
capability in excess of two hundred fifty six kilobits per second both upstream and downstream (known as
“broadband”) including any new and improved bandwidth services based on future technologies, utilizing the
existing community owned fiber optic network and/or developing additional infrastructure, either directly or
indirectly with public or private sector partners?”
San Miguel County (Passed Fall 2014)
“Without increasing taxes, shall San Miguel County, Colorado, have the legal ability to provide any or all
services currently restricted by Title 29, article 27, Part 1, of the Colorado Revised Statutes, specifically
described as “advanced services,” “telecommunication services,” and “cable television services,” as defined by
the statute, including, but not limited to, any new and improved high bandwidth services based on future
technologies, utilizing community owned infrastructure including but not limited to any existing fiber optic
network, either directly, or indirectly with public or private sector service providers, to potential subscribers that
may include telecommunications service providers, and residential or commercial users within San Miguel
County?”
Yuma County (Passed Fall 2014)
“Without increasing taxes, shall the citizens of Yuma County Colorado re-establish their counties’ right to
provide all services and facilities restricted since 2005 by Title 29, Article 27 of the Colorado Revised Statutes,
described as “Advanced Services,” “Telecommunication Services,” and “Cable Television Services,” including
providing any new and improved broadband services and facilities based on future technologies, utilizing
existing or new community owned infrastructure including but not limited to the existing fiber optic network,
either directly or indirectly with public or private sector partners, to potential subscribers that may include
telecommunications service providers, residential or commercial users within the boundaries of Yuma
County?”
Municipal Questions
SPRING 2015
GRAND
JUNCTION
CITY OF GRAND JUNCTION REFERRED MEASURE 2A SHALL THE CITY OF GRAND
JUNCTION, WITHOUT INCREASING TAXES BY THIS MEASURE, BE AUTHORIZED TO
PROVIDE, EITHER DIRECTLY OR INDIRECTLY WITH PUBLIC OR PRIVATE SECTOR
PARTNER(S), HIGH-SPEED INTERNET SERVICES (ADVANCED SERVICE),
TELECOMMUNICATIONS SERVICES ANDIOR CABLE TELEVISION SERVICES AS
DEFINED BY § 29-27-101 TO 304 OF THE COLORADO REVISED STATUTES,
INCLUDING BUT NOT LIMITED TO ANY NEW AND IMPROVED HIGH BANDWIDTH
SERVICE(S) BASED ON FUTURE TECHNOLOGIES, TO RESIDENTS, BUSINESSES,
SCHOOLS, LIBRARIES, NONPROFIT ENTITIES AND OTHER USERS OF SUCH
SERVICES, WITHOUT LIMITING ITS HOME RULE AUTHORITY?
TBOT July 14, 2015
109
PASS,
75%22%
ESTES PARK
WITHOUT INCREASING TAXES, SHALL THE TOWN OF ESTES PARK REESTABLISH
THE TOWN'S RIGHT TO PROVIDE ALL SERVICES RESTRICTED SINCE 2005 BY
TITLE 29, ARTICLE 27 OF THE COLORADO REVISED STATUTES, DESCRIBED AS
"ADVANCED SERVICES," "TELECOMMUNICATIONS SERVICES" AND "CABLE
TELEVISION SERVICES," INCLUDING ANY NEW AND IMPROVED HIGH BANDWIDTH
SERVICES BASED ON FUTURE TECHNOLOGIES, UTILIZING COMMUNITY OWNED
INFRASTRUCTURE INCLUDING, BUT NOT LIMITED TO THE EXISTING FIBER OPTIC
NETWORK, EITHER DIRECTLY OR INDIRECTLY WITH PUBLIC OR PRIVATE
SECTOR PARTNERS TO POTENTIAL SUBSCRIBERS THAT MAY INCLUDE
TELECOMMUNICATIONS SERVICE PROVIDERS, RESIDENTIAL OR COMMERCIAL
USERS WITHIN THE TOWN AND THE SERVICE AREA OF THE TOWN'S LIGHT AND
POWER ENTERPRISE?
PASS,
YES:
1652
NO: 136
FALL 2014
BOULDER
SHALL THE CITY OF BOULDER BE AUTHORIZED TO PROVIDE HIGH-SPEED
INTERNET SERVICES (ADVANCED SERVICES), TELECOMMUNICATIONS SERVICES,
AND/OR CABLE TELEVISION SERVICES TO RESIDENTS, BUSINESSES, SCHOOLS,
LIBRARIES, NONPROFIT ENTITIES AND OTHER USERS OF SUCH SERVICES,
EITHER DIRECTLY OR INDIRECTLY WITH PUBLIC OR PRIVATE SECTOR
PARTNERS, AS EXPRESSLY PERMITTED BY §§ 29-27-101 TO 304, “COMPETITION IN
UTILITY AND ENTERTAINMENT SERVICES,” OF THE COLORADO REVISED
STATUTES, WITHOUT LIMITING ITS HOME RULE AUTHORITY?
PASS,
175123551
CHERRY HILLS
VILLAGE
SHALL THE CITY OF CHERRY HILLS VILLAGE, WITHOUT INCREASING TAXES BY
THIS MEASURE, AND TO RESTORE LOCAL AUTHORITY THAT WAS DENIED TO
LOCAL GOVERNMENTS BY THE COLORADO GENERAL ASSEMBLY AND FOSTER A
MORE COMPETITIVE MARKETPLACE, BE AUTHORIZED TO PROVIDE HIGH-SPEED
INTERNET, INCLUDING IMPROVED HIGH BANDWIDTH SERVICES BASED ON NEW
TECHNOLOGIES, TELECOMMUNICATIONS SERVICES, AND/OR CABLE TELEVISION
SERVICES TO RESIDENTS, BUSINESSES, SCHOOLS, LIBRARIES, NON-PROFIT
ENTITIES AND OTHER USERS OF SUCH SERVICES EITHER DIRECTLY OR
INDIRECTLY WITH PUBLIC OR PRIVATE SECTOR PARTNERS, AS EXPRESSLY
PERMITTED BY ARTICLE 27, TITLE 29 OF THE COLORADO REVISED STATUTES?
PASS,
2362613
RED CLIFF
SHALL THE TOWN OF RED CLIFF BE AUTHORIZED TO PROVIDE CABLE
TELEVISION, TELECOMMUNICATIONS AND/OR HI-SPEED INTERNET SERVICES TO
RESIDENTS, BUSINESSES, SCHOOLS, LIBRARIES, NONPROFIT ENTITIES AND
OTHER USERS OF SUCH SERVICES, EITHER DIRECTLY OR INDIRECTLY THROUGH
PUBLIC OR PRIVATE SECTOR PARTNERS?
PASS,
56-24
WRAY
WITHOUT INCREASING TAXES, SHALL TH CITIZENS OF WRAY, COLORADO REESTABLISH THEIR CITY'S RIGHTS TO PROVIDE ALL SERVICES AND FACILITIES
RESTRICTED SINCE 2005 BY TITLE 29, ARTICLE 27 OF THE COLORADO REVISED
STATUTES, DESCRIBED AS "ADVANCED SERVICES,' TELECOMMUNICATIONS
SERVICES' AND 'CABLE TELEVISION SERVICES,' INCLUIDNG PROVIDING ANY NEW
AND IMPROVED BROADBAND SERVICES AND FACILITIES BASED ON FUTURE
TECHONOLOGIES, UTILIZING EXISTING OR NEW COMMUNITIY OWNED
INFRASTRUCTURE INCLUDING BUT NOT LIMITED TO THE EXISTING FIBER OPTIC
NETWORK, EITHER DIRECTLY OR INDIRECTLY WITH PUBLIC OR PRIVATE SECTOR
PARTNERS, TO POTENTIAL SUBSCRIBERS THAT MAY INCLUDE
TELECOMMUNICATIONS SERVICE PROVIDERS, RESIDENTIAL OR COMMERICAL
USERS WITHIN THE CITY?
PASS
31672461
TBOT July 14, 2015
110
YUMA
WITHOUT INCREASING TAXES, SHALL TH CITIZENS OF YUMA, COLORADO REESTABLISH THEIR CITY'S RIGHTS TO PROVIDE ALL SERVICES AND FACILITIES
RESTRICTED SINCE 2005 BY TITLE 29, ARTICLE 27 OF THE COLORADO REVISED
STATUTES, DESCRIBED AS "ADVANCED SERVICES,' TELECOMMUNICATIONS
SERVICES' AND 'CABLE TELEVISION SERVICES,' INCLUIDNG PROVIDING ANY NEW
AND IMPROVED BROADBAND SERVICES AND FACILITIES BASED ON FUTURE
TECHONOLOGIES, UTILIZING EXISTING OR NEW COMMUNITIY OWNED
INFRASTRUCTURE INCLUDING BUT NOT LIMITED TO THE EXISTING FIBER OPTIC
NETWORK, EITHER DIRECTLY OR INDIRECTLY WITH PUBLIC OR PRIVATE SECTOR
PARTNERS, TO POTENTIAL SUBSCRIBERS THAT MAY INCLUDE
TELECOMMUNICATIONS SERVICE PROVIDERS, RESIDENTIAL OR COMMERICAL
USERS WITHIN THE CITY'S UTILITY SERVICE AREA?
PASS,
71%29%
REFERRED MEASURE "A"
WITHOUT INCREASING TAXES, SHALL THE CITIZENS OFTHE CITY OF MONTROSE,
COLORADO, RE-ESTABLISH THEIR CITY'S RIGHT TO PROVIDE ALL SERVICES
RESTRICTED SINCE 2005 BY TITLE 29, ARTICLE 27 OFTHE COLORADO REVISED
STATUTES, DESCRIBED AS "ADVANCED SERVICES," "TELECOMMUNICATIONS
SERVICES" AND "CABLE TELEVISION SERVICES," INCLUDING ANY NEW AND
IMPROVED HIGH BANDWIDTH SERVICES BASED ON FUTURE TECHNOLOGIES,
UTILIZING COMMUNITY OWNED INFRASTRUCTURE INCLUDING BUT NOT LIMITED
TO THE EXISTING FIBER OPTIC NETWORK, EITHER DIRECTLY OR INDIRECTLY
WITH PUBLIC OR PRIVATE SECTOR PARTNERS, TO POTENTIAL SUBSCRIBERS
THAT MAY INCLUDE TELECOMMUNICATIONS SERVICE PROVIDERS, RESIDENTIAL
OR COMMERCIAL USERS WITHIN THE CITY?
PASS
39691396
SPRING 2014
MONTROSE
FALL 2013
BALLOT QUESTION 2G
CENTENNIAL
SHALL THE CITY OF CENTENNIAL, WITHOUT INCREASING TAXES, AND TO
RESTORE LOCAL AUTHORITY THAT WAS DENIED TO ALL LOCAL GOVERNMENTS
BY THE STATE LEGISLATURE, AND TO FOSTER A MORE COMPETITIVE
MARKETPLACE, BE AUTHORIZED TO INDIRECTLY PROVIDE HIGHSPEED
INTERNET (ADVANCED SERVICES), TELECOMMUNICATIONS SERVICES, AND/OR
CABLE TELEVISION SERVICES TO RESIDENTS, BUSINESSES, SCHOOLS,
LIBRARIES, NONPROFIT ENTITIES AND OTHER USERS OF SUCH SERVICES,
THROUGH COMPETITIVE AND NON-EXCLUSIVE PARTNERSHIPS WITH PRIVATE
BUSINESSES, AS EXPRESSLY PERMITTED BY ARTICLE 29, TITLE 27 OF THE
COLORADO REVISED STATUTES?
PASS
76%24%
FALL 2011
LONGMONT
BALLOT QUESTION 2A: WITHOUT INCREASING TAXES, SHALL THE CITIZENS OF
THE CITY OF LONGMONT, COLORADO, RE-ESTABLISH THEIR CITY'S RIGHT TO
PROVIDE ALLSERVICES RESTRICTED SINCE 2005 BY TITLE 29, ARTICLE 27 OF
THE COLORADO REVISED STATUTES, DESCRIBED AS "ADVANCES SERVICES,"
"TELECOMMUNICATIONS SERVICES" AND "CABLE TELEVISION SERVICES,"
INCLUDING ANY NEW AND IMPROVED HIGH BANDWIDTH SERVICES BASED ON
FUTURE TECHNOLOGIES, UTILIZING COMMUNITY OWNED INFRASTRUCTURE
INCLUDING BUT NOT LIMITED TO THE EXISTING FIBER OPTIC NETWORK, EITHER
DIRECTLY OR INDIRECTLY WITH PUBLIC OR PRIVATE SECTOR PARTNERS, TO
PROTENTIAL SUBSCRIBERS THAT MAY INCLUDE TELECOMMUNICATIONS
SERVICE PROVIDERS, RESIDENTIAL OR COMMERCIAL USERS WITHIN THE CITY
AND THE SERVICE AREA OF THE CITY'S ELECTIC UTILITY ENTERPRISE? Y/N
TBOT July 14, 2015
111
PASS:
YES
60.82%
(13238),
NO
39.18%
(8529)
FALL 2009
LONGMONT
BALLOT ISSUE 2C-- AUTHORIZATION TO ALLOW THE CITY TO PROVIDE
TELECOMMUNICATIONS SERVICES, ADVANCED SERVICES AND CABLE
TELEVISION SERVICES TO RESIDENTIAL AND COMMERCIAL USERS WITHIN THE
SERVICE AREA OF THE CITY'S ELECTRIC UTILITY ENTERPRISE
TBOT July 14, 2015
112
FAIL,
YES
44%,
NO
56%
Proposed Funding and Construction Priority List for
Eagle River Park
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Fund In-Stream engineering CD from RFP (w EC)
2015
$150,000
Fund permitting for above
2016
$25,000
Fund Landscape Architecture CD from RFP
2016
$150,000
Fund and Construct In-Stream Features (w GOCO)
2016 partial-2017
$1,500,000
**Above Items will be in revised 2015 budget and proposed 2016 budget**
Fund and Construct First step “truck park” (w EC)
2017
$3,000,000???
a. Leave gravel, rough park grading
b. Install Transition area, bathroom, utilities, landscaping
Construct remainder of park features not funded in 5 2018
?
Fund RFP for new Building at Chambers
2017
$10,000
“Chambers Park” area Improvements
2018
$2,500,000
a. Fund and Construct new building
i. Restaurant/ cost share with PP
ii. New bathrooms, River Activity Center
b. Reconfigure Parking area, and drainage
c. Relocation of Historical outbuildings
d. Construct Additional Parking / cost share w PP
Fund acquisition of Johnson Parcel edges for
2018
Negotiate
a. Additional water park features
b. Pedestrian Connectivity from Broadway
Fund design & construct Pedestrian connection
2018
Negotiate
a. From Broadway/ fund with ECO
b. Between Truck parking and Chambers
Confluence bridge & paths to park across fairgrounds 2019
Negotiate
Pave Truck Parking
2020
?
Remainder of Chambers Park to TP in-stream impvmts
?
--------------------------Total
Less Eagle County GF
Less Eagle County ECO Trails
Less other Public funding on Water Park
Less Bowling/Parking share
Less Private Restaurant partner
Less Negotiated PUD River parcel
Town of Eagle
$7,300,000??
($ )
($ )
($ )
($ )
($ )
($ )
$?,???,???
Possible Funding Partners – Eagle River Park (GOCO, Eagle County), Restaurant (private partner),
Pedestrian connections (EC ECO Trails, GOCO), Property acquisition and Park improvements (private
developer of South Bank parcels).
TBOT July 14, 2015
113
,
I
TEAK
P.O. Box 537
500 Broadway
Eagle, Colorado 81 63 1-0537
(970) 328-871 0
www.eaglecounty.us/clerk
Recording: (970) 328-8723
Fax: (970) 328-87 16
J. SIMONTON
Eagle County Clerk & Recorder
May 31, 2015
Sarah Braucht
Town of Eagle
Town of Eagle
P.O. Box 609
Eagle, CO 81631-0609
EAG LE COUNTY
Dear District Administrator,
This year's November Coordinated Mail Ballot Election date is November 3rd. If your district will be
coo rdinating questions or candi date ra ces w ith us, we nee d t o make yo u aware of some important date s
and deadlines.
It is helpful for our planning to know how many entities will be coordinating with us. As soon as possible,
and no later than July 24th, please complete the attached form completely and return it to us via email
scan, fax or mail.
•
July 24, 2015 100 days prior - The date by which a political subdivision must notify the clerk' s office
of intent to participate in the November 3, 2015 Coordinated Mail Ballot Election . C.R.S . 1-7-116(5) .
•
August 5, 2015 IGA's will be mailed to participating entities
•
August 25, 2015 70 Days prior - Political subdivisions participating in the election must return
signed Intergovernmental Agreements to the county clerk and recorder. C.R.S. 1-7-116(2) Failure to
do so by the deadline will prohibit district from coordinating with Clerk's office .
•
September 4, 2015 60 Days prior - Last day for the designated election official from each political
subdivision to certify the ballot text to the county clerk and recorder . C.R .S. 1-5-203(3)(a)
•
September 22, 2015 42 Days prior - Political subdivisions shall deliver the full text of any required
ballot issue notices (pro/con statements) to the county clerk and recorder in order to be includ ed in
the issue mailing. C.R.S . 1-7-904
•
October 12 - October 16 First mailing of ballots; continued mailing of ballots through Octob er 26
•
November 3, 2015 Election Day- First Tuesday of November in odd-numbered years
•
February 2, 2016 Last day for Eagle County Clerk and Recorder to mail invoices to districts for their
share of election costs .
•
February 28, 2016 Last day for districts to submit payment for election costs to Clerk's office.
Sincerely,
Teak J. Simonton
Teak J. Simonton
Encl.
TBOT July 14, 2015
114
The Eagle Valley Land Trust Legacy Festival 2015
Together, we all are making a difference.
You are invited to attend the Eagle Valley Land Trust Legacy Festival free of charge!
The Eagle Valley Land Trust Legacy Festival brings together our community’s
conservation-minded members, local agencies, non-profits, and businesses to celebrate our
collective conservation successes in a festival setting featuring the return of the wildly
successful cow patty bingo game.
By participating in the expo at the Eagle Valley Land Trust Legacy Festival, you can
leverage your reputation and showcase your environmental conservation efforts to make a
truly memorable impact on our community’s conservation-minded opinion leaders who
will be attending the festival. These attendees are people who will reach out to friends and
neighbors to spread the news about your work and services. They are more likely to
increase your impact and shape people’s attitudes toward you because of your
conservation contributions which leave legacy for future generations to enjoy. Unlike
running a spot on the radio or placing newspaper ads, this targeted event will reach the
people that care about your message the most. Your attendance at this event will leave a
lasting impression on the way these people see the role of your organization in our
community.
When? Saturday, August 8, 2015
Where? Eagle Town Park, 4:00-7:00 pm
Cost? Free to non-profits and local agencies that have conservation as part of their mission.
For more information, please contact Eagle Valley Land Trust at 970-748-7654 or
legacyfestival@evlt.org.
TBOT July 14, 2015
115
Yes, we wish to participate in the Eagle Valley Land Trust Legacy Festival 2015!
Participate in the Expo: If your organization incorporates conservation into your mission or business
plan, please participate. Legacy Festival expo space is limited, so please contact us to reserve your place.
Again, this is free of charge to non-profits and public agencies. EVLT will provide a free table for you if
you wish. We recommend you bring a pop-up tent for your space.
Notice to Expo Participants: The EVLT Legacy Festival is EVLT’s primary fundraiser for 2015, including a
silent auction. EVLT respectfully requests that exhibitors limit their activities to providing giveaways and
promotional information about their services and programs, but refraining from soliciting donations or
purchases or commitments for donations or purchases at the event. All funds raised by the Legacy
Festival will benefit the mission of the Eagle Valley Land Trust and will help support the preservation of
local scenic vistas, open spaces, historic lands, waterways and wildlife habitats in Eagle County. We thank
you in advance for your cooperation.
YES! We will participate in the Expo.
Do you want a table to be provided by EVLT?: _________________
Tell us a bit about what you’ll showcase (we’ll announce it during the festival):
________________________________________________________________________________________________________
________________________________________________________________________________________________________
Signature: ___________________________________________ Date: ___________
Name: _______________________________________
Contact: _______________________________________
Address: _______________________________________
City: __________________ State: _____ Zip: _________
Phone: _____________________________
Email: ________________________________________
Please Return To:
Eagle Valley Land Trust
Post Office Box 3016
Edwards, CO 81632
Email: legacyfestival@evlt.org
Phone: 970-748-7654
Tax ID: 74-2205958
TBOT July 14, 2015
116
OLD TOWN HALL
REUSE
WORKSHOP
W e d n e sd ay,
Ju ly 22nd
5:30pm to
7:30pm
at
O l d T own
Hall
1 1 2 W . 2 n d Street
Images: Old Town Hall in Eagle, CO.
E ag l e, CO
GATHERING IDEAS FOR TURNING THE OLD INTO THE NEW
You are invited to join the Town of Eagle, in collaboration with the Colorado Brownfields
Partnership and the Sonoran Institute, for a Wo rKS ho P to brainstorm ideas for the re-use of
the Old Town Hall in Eagle.
The W or K S h o P will be held in the Old Town Hall (112 W. 2nd Street) at 5 :3 0 pm on
W e d n e s d ay, J u ly 22n d .
The W o r K Sh o P will address the following items:
•Gathering ideas for the re-use of the building.
•Discuss ideas for how the redevelopment of Old Town Hall could serve as a catalyst for
other downtown development.
•Discuss how hurdles to redevelopment of Old Town Hall, such as asbestos abatement,
can be addressed.
YOUR
PARTICIPATION
MATTERS!
FOR MORE INFORMATION:
Matt Farrar, Assistant Town Planner
Town of Eagle
970.328.9651
matt.farrar@townofeagle.org
TBOT July 14, 2015
117
Colorado Brownfields Partnership is an Initiative of the Sonoran Institute // Learn More: www.ColoradoBrownfields
.org
Town of Eagle – “Wooden Park” improvements
1. Replace Pirate Ship Ladder – This is a safety concern—rope covering is worn down exposing
cable liner. Town has replacement part from the manufacturer. This is built in and will require
some problem solving, deconstruction and reconstruction afterwards.
2. Replace wooden cross member holding short monkey swings: -- Safety concern. Metal parts
can be re-used, wood is wearing out.
TBOT July 14, 2015
118
3. Replace wooden cross member in high monkey swings: This is less urgent from a safety stand
point as this has been reinforced and the chains are not worn in. It will need to be done in
coming years. May be better to tackle while on site.
4. Replace Nails in railing above main tube slide with deck screws: Also safety concern anywhere
nails were accidentally used by volunteers instead of screws and are now working their way out.
5. Fixes at Tot area Roof: Add 1x soffit where missing. Re-set loose soffit boards.
TBOT July 14, 2015
119
6. Protective Fence: On South side, there are a few boards loose or missing. Entire perimeter
fence should be walked, screws added or boards replaced as found.
7. Benches – Not yet safety issue, Aesthetic improvement. Bench inside center tower has become
very unattractive from heavy use and no UV. This hanging bench at Tot-lot is slowly becoming
unstable. Recommend removing bench hung from fence, possibly using decking to replace
decking on center tower area, or sanding that area.
8. Various replacement wood parts: Soffit under soft walk should be covered, other locations are
only aesthetic. Require finding random parts, oiling and replacing.
TBOT July 14, 2015
120
9.
Entry Sign and other signs on front façade: Re-painting the lettering on these signs would be a
great extra credit item. Entire park is linseed oiled by staff every 3 years or so. Eagle Ranch
Association usually buys two 55 gallon barrels. This takes our entire crew about a week. If these
entry sign and facades are re-painted, may want to linseed oil this area as well for curb appeal.
10. Protective Bark Surface: Special bark which has been prepared for use in play areas is very
expensive. Town occasionally rakes/tills and redistributes. Adding another 6 inches to entire
park as recommended by our insurer will cost approximately $30,000 in coming years. Most
important areas are exit areas below slides/swings. A small crew of laborers could redistribute
where built up in low travel areas and extend life of current bark.
TBOT July 14, 2015
121
11. Sand Play Area: Playground Sand is also a special item, non silica play sand is usually sold by the
bag. Refilling this play area with sand has not been priced, but would also be a great value
added.
12. Chain and Hose balance walk feature: This is also a significant reconstruction item which has
been identified as a safety challenge that will emerge in coming years. Chains and protective
hose has been ordered. Because of how this is built-in, this is a significant amount of
deconstruction and reconstruction and is of lower priority.
July 2015
TBOT July 14, 2015
122
SALES TAX
REVENUE SUMMARY
CATEGORY: RESTAURANT & BARS
2010
JANUARY 39,545.22
FEBRUARY 51,320.54
MARCH
39,527.73
APRIL
38,235.32
MAY 39,836.80
JUNE
47,867.50
JULY
47,999.16
AUGUST 53,005.00
SEPTEMBER 41,373.09
OCTOBER 32,501.80
NOVEMBER
40,422.25
DECEMBER
43,665.51
TOTAL 515,299.92
2011
38,666.00
39,355.61
46,371.98
36,956.07
39,709.11
50,575.12
56,107.45
48,998.02
47,459.55
43,616.99
36,727.27
47,160.38
531,703.55
%
2012
-2.22%
40,261.26
-23.31%
40,245.38
17.32%
51,693.95
-3.35%
39,201.57
-0.32%
43,858.85
5.66%
52,868.74
16.89%
56,069.92
-7.56%
50,976.57
14.71%
46,548.33
34.20%
41,131.95
-9.14%
37,928.55
8.00%
45,539.90
3.18% 546,324.97
%
4.13%
2.26%
11.48%
6.08%
10.45%
4.54%
-0.07%
4.04%
-1.92%
-5.70%
3.27%
-3.44%
2.75%
2013
42,853.94
39,694.39
50,562.09
40,984.72
47,178.74
49,160.77
55,838.38
51,954.60
44,720.00
43,867.00
40,454.00
44,095.57
551,364.20
%
6.44%
-1.37%
-2.19%
4.55%
7.57%
-7.01%
-0.41%
1.92%
-3.93%
6.65%
6.66%
-3.17%
0.92%
2014
41,325.58
41,778.34
48,369.23
42,367.35
48,384.60
48,133.29
56,040.13
53,879.04
48,214.11
48,280.35
42,403.05
46,258.22
565,433.29
%
-3.57%
5.25%
-4.34%
3.37%
2.56%
-2.09%
0.36%
3.70%
7.81%
10.06%
4.82%
4.90%
2.55%
2015 %
44,981.44
43,016.74
53,291.00
47,098.38
53,246.00
8.85%
2.96%
10.18%
11.17%
10.05%
-100.00%
-100.00%
-100.00%
-100.00%
-100.00%
-100.00%
-100.00%
241,633.56 -57.27%
TBOT July 14, 2015
123
SALES TAX
REVENUE SUMMARY
CATEGORY: LIQUOR STORES
2010
JANUARY
7,635.62
FEBRUARY
8,947.00
MARCH
8,614.00
APRIL
9,421.00
MAY
9,932.00
JUNE
10,597.70
JULY
11,582.00
AUGUST 10,481.00
SEPTEMBER
9,694.00
OCTOBER
9,865.83
NOVEMBER
9,038.00
DECEMBER
9,743.00
TOTAL 115,551.15
2011
7,000.00
8,090.52
9,493.00
8,147.00
7,733.00
8,599.52
11,298.52
12,928.00
9,969.67
9,840.19
9,086.66
10,765.50
112,951.58
%
2012
-8.32%
8,306.67
-9.57%
8,537.37
10.20%
9,767.07
-13.52%
8,829.79
-22.14%
9,727.37
-18.85%
10,390.00
-2.45%
11,478.92
23.35%
11,195.00
2.84%
11,426.00
-0.26%
10,730.00
0.54%
10,814.28
10.49%
12,365.00
-2.25% 123,567.47
%
18.67%
5.52%
2.89%
8.38%
25.79%
20.82%
1.60%
-13.41%
14.61%
9.04%
19.01%
14.86%
9.40%
2013
9,423.00
9,477.29
10,339.00
8,909.00
10,415.92
11,817.00
13,140.47
12,366.52
11,341.52
14,061.28
10,608.00
12,595.00
134,494.00
%
13.44%
11.01%
5.86%
0.90%
7.08%
13.73%
14.47%
10.46%
-0.74%
31.05%
-1.91%
1.86%
8.84%
2014
10,585.00
9,652.00
10,441.33
9,268.00
11,026.79
11,987.25
13,095.52
13,025.00
11,931.00
9,751.74
8,975.77
14,276.00
134,015.40
%
12.33%
1.84%
0.99%
4.03%
5.86%
1.44%
-0.34%
5.32%
5.20%
-30.65%
-15.39%
13.35%
-0.36%
2015
%
11,275.00
8,806.00
9,656.00
11,022.00
12,272.00
6.52%
-8.77%
-7.52%
18.93%
11.29%
-100.00%
-100.00%
-100.00%
-100.00%
-100.00%
-100.00%
-100.00%
53,031.00 -60.43%
TBOT July 14, 2015
124
SALES TAX
REVENUE SUMMARY
CATEGORY: LUMBER/HARDWARE/CONSTRUCTION
2010
JANUARY
7,701.49
FEBRUARY
5,916.09
MARCH
6,106.00
APRIL
9,513.00
MAY 12,783.00
JUNE
15,852.14
JULY
13,935.00
AUGUST 13,391.00
SEPTEMBER 12,727.92
OCTOBER 14,286.36
NOVEMBER
10,468.00
DECEMBER
7,784.72
TOTAL 130,464.72
2011
8,667.23
6,160.23
6,802.91
8,857.11
11,289.81
13,266.30
10,548.15
11,937.08
12,618.66
13,361.32
9,168.91
8,197.45
120,875.16
%
2012
12.54%
7,496.21
4.13%
6,828.02
11.41%
10,145.65
-6.89%
11,420.70
-11.68%
13,078.62
-16.31%
13,212.51
-24.30%
12,886.29
-10.86%
15,793.95
-0.86%
14,086.38
-6.47%
16,572.90
-12.41%
12,918.12
5.30%
9,581.17
-7.35% 144,020.52
%
-13.51%
10.84%
49.14%
28.94%
15.84%
-0.41%
22.17%
32.31%
11.63%
24.04%
40.89%
16.88%
19.15%
2013
%
9,186.72 22.55%
8,445.05 23.68%
7,905.95 -22.08%
12,582.21 10.17%
18,022.12 37.80%
20,994.27 58.90%
24,794.24 92.41%
18,172.85 15.06%
42,148.28 199.21%
18,822.39 13.57%
17,937.29 38.85%
16,985.72 77.28%
215,997.09 49.98%
2014
10,820.96
8,292.40
13,178.04
17,232.95
17,824.65
21,201.97
20,002.91
19,504.70
24,098.32
19,646.94
16,418.01
14,808.51
203,030.36
%
17.79%
-1.81%
66.69%
36.96%
-1.10%
0.99%
-19.32%
7.33%
-42.82%
4.38%
-8.47%
-12.82%
-6.00%
2015
%
14,803.48
12,591.76
11,351.77
21,290.87
14,354.74
36.80%
51.85%
-13.86%
23.55%
-19.47%
-100.00%
-100.00%
-100.00%
-100.00%
-100.00%
-100.00%
-100.00%
74,392.62 -63.36%
TBOT July 14, 2015
125
SALES TAX
REVENUE SUMMARY
CATEGORY: MOTELS/HOTELS
2010
JANUARY 16,734.70
FEBRUARY 28,941.00
MARCH
17,083.68
APRIL
11,220.00
MAY
9,424.00
JUNE
12,068.00
JULY
21,868.00
AUGUST
2,576.69
SEPTEMBER 20,425.06
OCTOBER
8,734.26
NOVEMBER
8,576.47
DECEMBER
18,658.30
TOTAL 176,310.16
2011
15,638.59
17,084.13
16,898.15
7,183.67
10,963.00
18,385.00
29,097.20
17,555.28
15,994.47
11,596.00
9,617.00
17,359.00
187,371.49
%
2012
-6.55%
16,409.00
-40.97%
18,454.00
-1.09%
24,722.41
-35.97%
9,461.27
16.33%
11,567.73
52.35%
17,859.75
33.06%
20,480.93
581.31%
21,025.00
-21.69%
17,664.00
32.76%
11,647.00
12.13%
9,554.00
-6.96%
17,923.00
6.27% 196,768.09
%
4.93%
8.02%
46.30%
31.71%
5.52%
-2.86%
-29.61%
19.76%
10.44%
0.44%
-0.66%
3.25%
5.01%
2013
18,182.59
17,381.86
24,386.59
10,013.68
12,381.00
18,673.00
23,758.07
19,850.30
15,435.47
12,169.00
10,223.00
19,267.57
201,722.13
%
10.81%
-5.81%
-1.36%
5.84%
7.03%
4.55%
16.00%
-5.59%
-12.62%
4.48%
7.00%
7.50%
2.52%
2014
18,518.00
21,907.00
23,100.47
9,002.19
11,052.05
15,466.82
26,168.00
22,228.00
18,069.23
13,281.24
11,127.00
23,076.00
212,996.00
%
1.84%
26.03%
-5.27%
-10.10%
-10.73%
-17.17%
10.14%
11.98%
17.06%
9.14%
8.84%
19.77%
5.59%
2015 %
21,995.00
27,714.00
25,827.00
9,351.00
12,116.00
18.78%
26.51%
11.80%
3.87%
9.63%
-100.00%
-100.00%
-100.00%
-100.00%
-100.00%
-100.00%
-100.00%
97,003.00 -54.46%
TBOT July 14, 2015
126
SALES TAX
REVENUE SUMMARY
CATEGORY: UTILITIES
2010
JANUARY 60,063.00
FEBRUARY 47,876.00
MARCH
45,241.13
APRIL
39,090.00
MAY 35,622.00
JUNE
29,330.48
JULY
30,282.00
AUGUST 28,746.00
SEPTEMBER 22,996.93
OCTOBER 27,712.32
NOVEMBER
32,405.34
DECEMBER
37,873.71
TOTAL 437,238.91
2011
42,338.45
33,217.95
43,295.26
37,506.36
33,564.73
29,540.60
27,243.04
29,388.74
25,052.07
26,119.33
4,149.71
72,703.88
404,120.12
%
2012
-29.51%
46,572.97
-30.62%
44,489.79
-4.30%
37,467.29
-4.05%
30,402.95
-5.78%
29,757.93
0.72%
27,639.49
-10.04%
27,367.31
2.24%
26,361.87
8.94%
27,688.46
-5.75%
27,311.00
-87.19%
32,155.88
91.96%
36,522.47
-7.57% 393,737.41
%
10.00%
33.93%
-13.46%
-18.94%
-11.34%
-6.44%
0.46%
-10.30%
10.52%
4.56%
674.89%
-49.77%
-2.57%
2013
49,162.78
53,514.87
44,654.64
37,527.96
31,920.63
27,078.34
25,957.19
27,692.61
27,424.57
27,527.89
44,130.41
44,085.57
440,677.46
%
5.56%
20.29%
19.18%
23.44%
7.27%
-2.03%
-5.15%
5.05%
-0.95%
0.79%
37.24%
20.71%
11.92%
2014
53,397.73
46,429.49
40,195.79
37,077.21
36,687.13
28,826.22
24,991.54
27,719.96
28,281.47
29,105.81
31,749.14
45,588.74
430,050.23
%
8.61%
-13.24%
-9.99%
-1.20%
14.93%
6.45%
-3.72%
0.10%
3.12%
5.73%
-28.06%
3.41%
-2.41%
2015
%
52619.77
42046.43
41112.08
36734.46
32163.42
-1.46%
-9.44%
2.28%
-0.92%
-12.33%
-100.00%
-100.00%
-100.00%
-100.00%
-100.00%
-100.00%
-100.00%
204676.16 -52.41%
TBOT July 14, 2015
127
SALES TAX
REVENUE SUMMARY
CATEGORY: AUTOMOTIVE REPAIR AND PARTS
2010
JANUARY
FEBRUARY
MARCH
APRIL
MAY
JUNE
JULY
AUGUST
SEPTEMBER
OCTOBER
NOVEMBER
DECEMBER
TOTAL
4,676.00
4,398.00
4,139.00
4,866.00
4,651.00
4,562.00
5,018.00
5,222.00
4,880.92
5,785.94
5,053.38
5,406.95
58,659.19
2011
5,478.35
5,136.16
5,292.21
4,992.22
4,806.11
5,745.97
5,740.78
5,870.64
5,534.41
8,079.43
5,874.31
6,096.18
68,646.77
%
17.16%
16.78%
27.86%
2.59%
3.33%
25.95%
14.40%
12.42%
13.39%
39.64%
16.25%
12.75%
17.03%
2012
5,103.62
5,162.25
7,403.38
5,369.36
6,287.93
6,278.37
5,918.83
5,971.01
6,976.57
6,577.68
6,789.49
4,873.97
72,712.46
%
-6.84%
0.51%
39.89%
7.55%
30.83%
9.27%
3.10%
1.71%
26.06%
-18.59%
15.58%
-20.05%
5.92%
2013
4,606.63
6,553.18
7,172.02
5,920.15
5,735.30
6,199.14
6,020.87
5,938.38
6,258.84
7,044.59
6,797.43
6,962.01
75,208.54
%
-9.74%
26.94%
-3.13%
10.26%
-8.79%
-1.26%
1.72%
-0.55%
-10.29%
7.10%
0.12%
42.84%
3.43%
2014
7,416.20
7,132.09
6,483.55
5,591.54
4,049.84
6,801.25
5,206.23
6,585.83
7,105.94
7,803.18
6,718.07
7,306.87
78,200.59
%
60.99%
8.83%
-9.60%
-5.55%
-29.39%
9.71%
-13.53%
10.90%
13.53%
10.77%
-1.17%
4.95%
3.98%
2015
%
7462.69
6469.85
6651.03
6168.19
6842.16
0.63%
-9.29%
2.58%
10.31%
68.95%
-100.00%
-100.00%
-100.00%
-100.00%
-100.00%
-100.00%
-100.00%
33593.92 -57.04%
TBOT July 14, 2015
128
SALES TAX
REVENUE SUMMARY
CATEGORY: MISCELLANEOUS
2010
JANUARY
FEBRUARY
MARCH
APRIL
MAY
JUNE
JULY
AUGUST
SEPTEMBER
OCTOBER
NOVEMBER
DECEMBER
TOTAL
3,640.74
4,176.78
5,510.56
4,887.00
3,218.00
5,754.28
4,054.00
3,883.14
5,317.06
7,359.14
5,836.79
19,638.65
73,276.14
2011
8,131.20
6,266.14
5,958.04
4,880.10
3,022.38
9,836.42
5,692.81
4,491.57
9,242.50
2,504.09
4,523.03
5,426.64
69,974.92
%
123.34%
50.02%
8.12%
-0.14%
-6.08%
70.94%
40.42%
15.67%
73.83%
-65.97%
-22.51%
-72.37%
-4.51%
2012
2,298.15
2,268.18
4,021.97
2,642.20
3,716.89
4,445.67
2,058.26
2,436.77
10,643.85
5,832.28
3,576.13
4,797.08
48,737.43
%
-71.74%
-63.80%
-32.50%
-45.86%
22.98%
-54.80%
-63.84%
-45.75%
15.16%
132.91%
-20.94%
-11.60%
-30.35%
2013
%
2,039.88 -11.24%
5,640.07 148.66%
4,068.93
1.17%
2,478.23
-6.21%
5,752.80 54.77%
3,739.87 -15.88%
3,464.55 68.32%
3,006.59 23.38%
3,137.32 -70.52%
2,573.41 -55.88%
2,348.15 -34.34%
3,339.13 -30.39%
41,588.24 -14.67%
2014
%
2,334.97 14.47%
2,449.19 -56.58%
2,229.29 -45.21%
2,362.24
-4.68%
2,927.86 -49.11%
3,137.85 -16.10%
2,560.16 -26.10%
4,136.47 37.58%
3,056.85
-2.56%
2,734.33
6.25%
2,239.30
-4.64%
7,605.43 127.77%
37,773.94
-9.17%
2015
%
4,045.40
6,979.86
8,728.31
6,592.12
2,864.00
73.25%
184.99%
291.53%
179.06%
-2.18%
-100.00%
-100.00%
-100.00%
-100.00%
-100.00%
-100.00%
-100.00%
29,209.69 -22.67%
TBOT July 14, 2015
129
SALES TAX
REVENUE SUMMARY
CATEGORY: TOTAL
2010
2011
%
2012
%
2013
%
2014
%
2015
%
JANUARY
214,963.06
209,486.05
-2.55%
215,104.54
2.68%
246,792.18
14.73%
236,684.61
-4.10%
269,117.33
13.70%
FEBRUARY
235,694.25
450,657.31
201,954.38
411,440.43
-14.32%
-8.70%
213,947.18
429,051.72
5.94%
4.28%
232,871.23
479,663.41
8.85%
11.80%
228,733.73
465,418.34
-1.78%
-2.97%
251,044.27
520,161.60
9.75%
11.76%
MARCH
214,079.29
664,736.60
226,738.44
638,178.87
5.91%
-4.00%
250,385.66
679,437.38
10.43%
6.47%
253,774.11
733,437.52
1.35%
7.95%
243,903.20
709,321.54
-3.89%
-3.29%
271,915.16
792,076.76
11.48%
11.67%
APRIL
202,540.29
867,276.89
192,557.38
830,736.25
-4.93%
-4.21%
197,547.37
876,984.75
2.59%
5.57%
208,327.57
941,765.09
5.46%
7.39%
216,485.50
925,807.04
3.92%
-1.69%
241,481.85
1,033,558.61
11.55%
11.64%
MAY
206,346.81
1,073,623.70
203,014.57
1,033,750.82
-1.61%
-3.71%
213,850.13
1,090,834.88
5.34%
5.52%
237,889.42
1,179,654.51
11.24%
8.14%
240,019.89
1,165,826.93
0.90%
-1.17%
244,291.91
1,277,850.52
1.78%
9.61%
JUNE
230,674.56
1,304,298.26
241,338.19
1,275,089.01
4.62%
-2.24%
246,066.74
1,336,901.62
1.96%
4.85%
257,548.97
1,437,203.48
4.67%
7.50%
254,489.99
1,420,316.92
-1.19%
-1.17%
-100.00%
-100.00%
JULY
236,300.43
1,540,598.69
250,677.57
1,525,766.58
6.08%
-0.96%
237,972.52
1,574,874.14
-5.07%
3.22%
265,497.37
1,702,700.85
11.57%
8.12%
270,077.47
1,690,394.39
1.73%
-0.72%
-100.00%
-100.00%
AUGUST
214,654.23
1,755,252.92
224,857.43
1,750,624.01
4.75%
-0.26%
234,977.09
1,809,851.23
4.50%
3.38%
247,446.73
1,950,147.58
5.31%
7.75%
257,875.53
1,948,269.92
4.21%
-0.10%
-100.00%
-100.00%
SEPTEMBER
213,929.40
1,969,182.32
238,140.48
1,988,764.49
11.32%
0.99%
242,722.32
2,052,573.55
1.92%
3.21%
260,270.35
2,210,417.93
7.23%
7.69%
255,754.67
2,204,024.59
-1.73%
-0.29%
-100.00%
-100.00%
OCTOBER
195,480.05
2,164,662.37
214,950.69
2,203,715.18
9.96%
1.80%
214,456.06
2,267,029.61
-0.23%
2.87%
225,151.96
2,435,569.89
4.99%
7.43%
247,123.44
2,451,148.03
9.76%
0.64%
-100.00%
-100.00%
NOVEMBER
198,393.49
2,363,055.86
166,431.44
2,370,146.62
-16.11%
0.30%
204,145.99
2,471,175.60
22.66%
4.26%
228,675.30
2,664,245.19
12.02%
7.81%
230,758.18
2,681,906.21
0.91%
0.66%
-100.00%
-100.00%
DECEMBER
304,791.25
342,428.29
12.35%
311,229.85
-9.11%
327,652.93
5.28%
285,856.44
-12.76%
-100.00%
TOTAL
2,667,847.11
2,712,574.91
1.68%
2,782,405.45
2.57%
2,991,898.12
7.53%
2,967,762.65
-0.81%
1,277,850.52
-56.94%
TBOT July 14, 2015
130
April Sales Tax Collections
2015‐2010
250000
200000
150000
100000
50000
0
2015
2014
2013
2012
2011
2010
April
TBOT July 14, 2015
131
May Sales Tax Collections
2015‐2010
300000
250000
200000
150000
100000
50000
0
2015
2014
2013
2012
2011
2010
May
TBOT July 14, 2015
132
MEMORANDUM
TO:
Town Board of Trustees
FROM:
Jon Stavney, Town Manager
SUBJECT:
Refuse Services Survey
DATE:
14 July 2015
Board,
At the March 24, 2015 meeting, the board entered into a one year contract with Vail Honeywagon
with the intent to seek citizen input on current services and possible adjustments to services. The
term will automatically renew unless town provides an Intent to Review 180 days prior to the end
of the term. The Intent to Review date is Oct 3, 2015.
Staff has prepared a Survey Monkey survey to get user feedback on quality and scope of services.
These questions include possible changes to recycling and to management of the yard waste
facility. Based on feedback, staff will decide whether to convene a work group, and then make a
recommendation to the board on whether to propose an Intent to Review.
Survey will be open for a month, results will be available in late August.
Staff requests any input from the board tonight, prior to issuance of the survey, which is attached.
Clerk is managing survey and will distribute prizes to random winners.
TBOT July 14, 2015
133
2015 Town of Eagle Waste Services Survey
Welcome to Our Waste Services Survey
Your feedback is important.
Please take a moment to complete our brief survey regarding your trash and recycling service for the Town of Eagle. Information
submitted will be used in the decision making process regarding these services in the future.
Once you have finished, be sure to submit your email address for a chance to win gift certificates from a Town of Eagle business.
Addresses will be randomly selected and notified via email.
Survey is open and intended for Town of Eagle residents only. Survey ends August 5, 2015.
Please contact us if you have any questions 970-328-6354.
www.townofeagle.org
TBOT July 14, 2015
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2015 Town of Eagle Waste Services Survey
Customer
1. Do you currently pay the Town of Eagle for your Trash Services?
Yes
No
TBOT July 14, 2015
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2015 Town of Eagle Waste Services Survey
Service and Rates
2. How satisfied are you with the following:
Very satisfied
Somewhat
satisfied
Neutral
Somewhat
unsatisfied
Very unsatisfied Does not apply
Weekly curbside garbage pickup
Bi-Weekly curbside recycling pickup
Garbage rates/value of service
Customer service for trash/recycle services
Chambers Avenue recycling drop off site
Violet Lane yard waste site
Recycling at Town events
Spring Clean Up in Town, in Eagle Ranch and along I-70
Twelfth Night Christmas tree burn
TBOT July 14, 2015
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2015 Town of Eagle Waste Services Survey
Service and Rates
3. The Town of Eagle bills $24.95/month for trash and recycling service, plus a $1.00/month administrative fee.
Do you think this is a good value for these services?
Yes
No
If no, please let us know why
4. Options for Reducing Rates
Yes
No
Would you want trash service EVERY OTHER week for a small reduction in
rates?
Would elimination of curbside recycling be worth a small reduction in rates?
Would elmination of community clean up days be worth a reduction in rates?
Other (please specify)
TBOT July 14, 2015
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2015 Town of Eagle Waste Services Survey
Service and Rates
5. Would you consider paying more for an increase in any of these services:
Yes
No
Maybe
More curbside recycling options
Curbside yard waste
Curbside compost pickup
Yard Waste facility open more often
Quarterly clean up days for large items
Other (please specify)
TBOT July 14, 2015
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2015 Town of Eagle Waste Services Survey
What's Important?
6. Do you support the following statements:
Support
Neutral
Do Not Support
The Town should set clear goals towards increasing the diversion rate from trash to recycling
The Town should find ways to make it easier to recycle
The voluntary recycling program should become mandatory
All events in town should be required to have recycling/ zero waste receptacles
Curbside recycling service is really important
I would still recycle if the Town canceled curbside service and I had to use the drop site
Curbside cardboard pickup is an important recycling service
My entire neighborhood should be serviced on the same day with same color cans
Other (please specify)
TBOT July 14, 2015
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2015 Town of Eagle Waste Services Survey
Recycling
7. Do you currently participate in the Town's voluntary curbside recycling program?
Yes
No
Other (please specify)
8. What do you recycle?
Yes
No
Paper
Glass
Plastic
Aluminum cans
Electronics
Other (please specify)
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2015 Town of Eagle Waste Services Survey
Recycling Ideas/Changes
9. Would you like to see cardboard added to the curbside pickup?
Yes
No
Maybe
Other (please specify)
10. If adding cardboard meant that glass could not be recycled with everything else, would you still want to add cardboard?
Yes
No
Maybe
Other (please specify)
TBOT July 14, 2015
141
11. If adding cardboard required another 96 gallon container would you still want cardboard added?
Yes
No
Maybe
Other (please specify)
12. Would you have room indoors for a 96 gallon recycling container as well as your 96 gallon trash container?
Yes
No
Maybe
13. Would you prefer to have weekly recycling instead of bi-weekly recycling?
Yes
No
Maybe
Other (please specify)
TBOT July 14, 2015
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2015 Town of Eagle Waste Services Survey
Recycling Drop Site on Chambers Avenue
14. Do you use the recycling drop site at the Town Shop on Chambers Avenue?
Yes
No
15. If you use the Chambers Avenue recycling, please answer the following about your use of the site:
Yes
No
Use it for cardboard only
For all my recycling
For overflow-I have more volume than curb bins
Because I do not have curbside bins
For my business
Not at all
Other (please specify)
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2015 Town of Eagle Waste Services Survey
Yard Waste Facility
16. Did you know the Town of Eagle provides a yard waste drop off facility for $2 per month to in-town water customers?
Yes
No
17. Please answer the following questions about the Yard Waste Facility:
Yes
No
I was aware of the $2 charge
I was aware of this service and its location on Violet Lane
I use this service occasionally
I use this service regularly
I value having a place for this so people do not dump yard waste around town
I would drive and gladly pay at the landfill if the facility in Eagle closed
Other (please specify)
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2015 Town of Eagle Waste Services Survey
Contact Information
Shop Local
18. Please enter your email address if you want to be entered to win a Gift Certificate to a Town of Eagle business!
19. Please complete the following if you want to be contacted further about this survey.
Name
Address
Email Address
Phone Number
TBOT July 14, 2015
145
