CALIFORNIA STATE UNIVERSITY, FRESNO
DEPARTMENT OF ATHLETICS
XI.
FACILITIES AND EVENTS
Category: Facilities & Event
Policy Number: 6.01
FACILITY AND EVENT MANAGEMENT
EVENT MANAGEMENT
The responsibility of game administration lies with the Associate Athletics
Director for Facilities Operations. Head coaches need to coordinate with the
Director of Events on any preferred pre-game protocol, pre-game/half-time
requirements, etc.
EVENT CANCELLATION
It is the philosophy of the Fresno State Athletics Department that one or a
combination of factors may cause postponement or cancellation of intercollegiate
athletic contests. Among those factors are heavy rain, snow, temperature/wind
chill, safety and well being of the student-athletes, condition of playing surface(s),
and overtime maintenance costs. Before postponing or canceling an
intercollegiate contest all parties involved should consider current weather
conditions, weather forecasts, current field conditions, along with team and
officials' expenses. A reasonable attempt should be made to complete the
game/match/event at its regularly scheduled time and date.
All reasonable attempts to play and complete the intercollegiate contest will be
made taking into consideration the playability of the field(s), the safety and well
being of the participants, and travel considerations. It is imperative that
communication take place between the Fresno State head coach, administration,
and the visiting team head coach before postponing and/or canceling a
game/match/event.
Unless extenuating circumstances exist, the official notification to postpone or
cancel a home intercollegiate game/match before it starts should come from the
Associate Athletics Director for Facilities & Operations after consulting with the
head coach, the sport supervisor, visiting head coach, visiting sport supervisor
and any other necessary parties. The initial point of contact will be the Director
for Events.
Once an intercollegiate contest begins, NCAA and Mountain West rules/policies
will take precedence as when to postpone and/or cancel a game and who has
the authority to make such a decision. If a non-conference game, NCAA
rules/policies will take precedence as when to postpone and/or cancel a game
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CALIFORNIA STATE UNIVERSITY, FRESNO
DEPARTMENT OF ATHLETICS
and who has the authority to make such a decision. If there are no governing
rules/policies to postpone and/or cancel a game it will be mutually agreed upon
by both head coaches, both sport supervisors, the head official, and the event
manager.
When an intercollegiate athletic contest has been postponed or canceled, the
following individuals need to be notified as soon as possible:
Athletics Director
Sr. Associate Athletics Director for Sport Services/SWA
Sr. Associate Athletics Director for External Relations
Sr. Associate Athletics Director for Business Operations
Associate Athletics Director for Facilities and Operations
Assistant Athletics Director for External Communications
Assistant Athletics Director of Sports Medicine
Assistant Director of Events
Head Athletic Equipment Manager
Event Manager
Other pertinent working personnel
The Event Manager will be responsible for making sure all appropriate individuals
are notified.
FAN CONDUCT
Fresno State Athletics is committed to maintaining an atmosphere of
sportsmanship and ethical conduct. Individual incidents of inappropriate behavior
are handled by event staff with direction from the Event Manager and/or Facility
Manager for all home events, with assistance from contracted security and police
staff.
The Mountain West sportsmanship announcement will be read prior to all home
contests. It is as follows:
“The Mountain West Conference and Fresno State are committed to the ideals of
good sportsmanship and fair play. We ask all persons to please show respect for
the opposing team, game officials, and each other. Persons throwing objects or
participating in other acts in conflict with good sportsmanship and fair play are
subject to ejection. Your cooperation is greatly appreciated.”
All fans who engage in unruly or illegal conduct are subject to ejection from
athletic events. In addition, season ticket holders are responsible for their own
conduct and the conduct of all others who use their tickets to gain admission to
athletic events.
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CALIFORNIA STATE UNIVERSITY, FRESNO
DEPARTMENT OF ATHLETICS
Season ticket holders to Fresno State athletic events are subject to strict
compliance with the following policy:
Letter of Warning – A letter of warning will be issued by the Department of
Athletics to any season ticket holder whose ticket is used to gain admission to
any athletic event by any individual who is ejected from the event by police or
security personnel for any reason. The letter of warning will be maintained and
reviewed by Athletics staff and the Fresno State Police Department at the end of
every sport season. In the case of severe conduct or repeat ejections, the ticket
purchaser’s ability to purchase season tickets in the future may be restricted or
revoked.
Revocation of Season Ticket(s) – The season ticket used by any individual to
gain admission to an athletic event will be revoked for the remainder of that
current sport season for any of the following conduct or offenses committed
within the confines of any Fresno State Athletic facility or surrounding area:
 conveyance to a health care or detox facility by any police official on
account of incapacitation due to excessive drunkenness or the use of
illegal drugs;
 citation or arrest for throwing objects, resisting arrest/obstruction, battery,
public urination or disorderly conduct involving violent or indecent
behavior;
 arrest for any violation of the California Penal Code
Any such revocation of season ticket(s) will include a refund of the purchase
price of the season ticket(s) pro rated over the remaining events included in the
ticket package. In the case of repeat revocations, the ticket purchaser’s ability to
purchase season tickets in the future may be restricted or revoked.
Fan Code of Conduct
Purpose:
The fan code of conduct is designed to set clear expectations for
acceptable fan behavior and encourage an environment that is enjoyable for all
fans.
Accountability:
Any fan in violation of these provisions will be subject to
ejection without refund and loss of ticket privileges for future games.
Provisions: Fresno State Athletics values the enthusiastic support of all
student-athletes but asks that all fans exercise good judgment and observe the
Code of Conduct listed below.
While attending an event, fans are required to refrain from the following:
 Unruly, abusive, disruptive, or illegal behavior
 Being intoxicated or exhibiting other forms of irresponsible behavior
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CALIFORNIA STATE UNIVERSITY, FRESNO
DEPARTMENT OF ATHLETICS
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Using foul or abusive/inflammatory language or obscene
gestures/signage
Failing to follow instructions of athletics personnel
Verbal or physical harassment of the opposing student-athletes and
their fans
Entering the field of play or interfering with the activity on the field in
any way
Throwing objects onto the playing surface
Wearing obscene or indecent clothing
Attempting to sit in seats for which you are not properly ticketed
Excessive standing
Destroying property
Per the Mountain West Policy: “In the event of direct comments to a player,
which include profanity or a personalized verbal attack on the player, game
management personnel or institutional administrators shall confront the
individuals and ask for their cooperation. If the behavior continues, the
individual(s) shall be asked to leave the facility.”
Patrons are responsible for their conduct as well as any guests and/or persons
occupying their seats. Please be reminded that the ticket is a revocable license
and can be revoked at any time for failure to abide by the aforementioned
regulations.
If any violations of stadium guidelines are observed, please contact the nearest
event staff member immediately.
EVENT COVERAGE
At least one member of the Fresno State Athletics Events staff will be on site at
all events taking place in Fresno State Athletics venues. This includes home
Fresno State Athletics events held at the Save Mart Center.
FACILITY UTILIZATION & SCHEDULING
The following will be used to determine Facility Utilization for Fresno State
Athletics:
Priority list – Fresno State Athletic Teams in primary practice venues
1. In-season competition
2. In-season team pre-game practice
3. In-season team practice
4. Out of season team practice (official)*
5. Out of season team practice (unofficial)
6. Visiting in-season team pre-game practice**
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CALIFORNIA STATE UNIVERSITY, FRESNO
DEPARTMENT OF ATHLETICS
7. Other Fresno State in-season teams (first come, first
served)***
8. Other Fresno State out-of-season teams (first come, first
served)***
Teams shall be considered in-season during time periods when NCAA rules
allow those student-athletes to practice a maximum of 20 hours /week. Teams
shall be considered out-of-season during time periods when NCAA rules allow
those student-athletes to practice a maximum of 8 hours per week.
* - Official practices shall be defined as practices which coaches are permitted to
attend by the NCAA. Consequently, unofficial practices shall be defined as
practices which coaches are not permitted to attend.
** - Every effort will be made to accommodate visiting teams with a reasonable
practice time and appropriate support services. Therefore, if reasonable
accommodations cannot be made based on the above criteria a visiting team
may be shown priority over an out-of-season team’s practice.
*** - Requests for time due to inclement weather cannot be made more than 2
days prior. If scheduling becomes an issue with two teams requesting the same
time then the team which has practiced in the venue the least will be awarded the
time.
This applies to all teams in their primary practice venues, which are:
Aquatic Center – Swimming, Diving
Beiden Field – Baseball
Margie Wright Diamond – Softball
Football practice field – Football
Soccer/Lacrosse Field – Soccer, Lacrosse
Bulldog Stadium – Football, Soccer, Lacrosse
North Gym – Men’s Basketball, Women’s Basketball, Volleyball
Student Horse Center – Equestrian
Warmerdam Track – Track & Cross Country
Spalding Wathen – Men’s Tennis, Women’s Tennis
* - Teams choosing to practice in any facility other than their primary practice
venue will fall into the Other Fresno State Team category.
SCHEDULING OF FACILITIES
All Department of Intercollegiate Athletics events and activities must be
scheduled and conducted in accordance with University, NCAA, and Conference
policies, rules, regulations, and procedures. All scheduling shall be coordinated
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CALIFORNIA STATE UNIVERSITY, FRESNO
DEPARTMENT OF ATHLETICS
through the Director of Events, with the final say on all scheduling conflicts
coming from the Associate Athletic Director for Facility Operations or their
designee.
It is the responsibility of the coaches to contact visiting teams regarding practice
times and request such times from the Director of Events.
Coaches must check with the Director of Events as to availability of the facility
before contacting visitors. A coach from the sport also is required to act as host
for visitors’ practices.
If scheduled time in the facility is not being used, the Director of Events must be
notified as soon as possible so others may use that time.
SAVE MART CENTER SCHEDULING
It is the intent of the Athletic Department to provide opportunities for sports (in
addition to Men’s Basketball, Women’s Basketball and Volleyball) to hold
marquee events in the Save Mart Center on campus.
The following factors will be considered in determining scheduling into this
facility:
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Scheduled contest with Top 25 marquee opponents
Invitational or tournament which generates revenue to the department
National recognition for our sport program
Participation in this event will result in a subsequent contest with the
opponent which will bring a financial guarantee (revenue), regional hosting
opportunity, or national/significant recognition
Anticipate paid attendance to offset the cost of the event and any other
financial considerations
Facility availability
Other factors determined by the Director of Athletics that are in the best interests
of the Athletic Department.
AQUATIC CENTER SCHEDULING
Any athletic team wanting to use the aquatics center will need to follow these
guidelines:
1.
2.
Only use of the kinesiology pool (small pool) will be allowed
No use of the diving boards will be allowed
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CALIFORNIA STATE UNIVERSITY, FRESNO
DEPARTMENT OF ATHLETICS
3.
4.
Use of equipment (kickboards, noodles, etc.) will be prohibited unless prior
approval from Aquatics Director
May only be used for athletically related activities or conditioning under the
supervision of a coach, strength coach or athletic trainer
Under these guidelines, athletic teams may use the facility free of charge. Any
coach, strength coach or athletic trainer that will be supervising must be either
Lifeguard certified or Basic Water Rescue certified. If a certified coach is not
present, then normal facilities use policies will apply (i.e. required to hire a
Fresno State Aquatics lifeguard and pay their normal rate and sign a facilities use
agreement).
Lifeguarding and Basic Water Rescue are both available through Red Cross. If
you have your own certifications or plan on getting your own, you will need to
provide proof of certification prior to booking the pool. The athletic department
will provide certifications for Basic Water Rescue for any coach, strength coach
or athletic trainer that would like to be certified.
All facilities use requests must still be made to the Aquatics Director and further
approved by the Assistant Athletics Director of Operations.
All activities other than workouts (athletic related activities or conditioning) must
go through the normal facilities use request procedure including paying for
lifeguards and signing a facilities use agreement.
Basic Water Rescue Information
Purpose: To provide public safety personnel, camp personnel and day trip
leaders, daycare workers, school teachers, aquatic fitness instructors, aquatic
therapists, and those who participate in aquatic activities or work around water
with the knowledge and skills necessary to prevent, recognize and respond to
aquatic emergencies.
Prerequisites: Must be comfort in chest-deep water.
Course Length: 4 Hours
Certification Period: 3 Years
Cost: $35 (subject to change)
Certification Courses will be scheduled soon for this winter. Please contact
Swimming Coach, Pat Ota or Diving Coach, Taryn Patrick if you are interested in
certification. In the future we will try to offer a course at the beginning of each
school year for recertification or new certifications.
FACILITY USE/RENTAL
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CALIFORNIA STATE UNIVERSITY, FRESNO
DEPARTMENT OF ATHLETICS
Purpose: To provide useful guidelines for the scheduling, rental, and use of
Athletic Facilities with respect to external entities not directly related to Fresno
State Athletics.
Fresno State Athletics reserves the right to refuse the use of any/all facilities to
any individual/group or event which does not coincide with the standards,
mission, philosophy, or values of the Athletics Department and/or the University.
Use of any facilities controlled by the Department of Athletics must be approved
and/or contracted with the Associate Athletics Director for Facilities and
Operations, through the Assistant Athletics Director of Operations or the Director
of Events.
Some facilities are jointly scheduled for use by Athletics, the Department of
Kinesiology and Campus Recreational Services, which requires additional
approvals and authorizations.
Individuals/groups wishing to use a Fresno State Athletics facility must complete
the Fresno State Athletics Facility Request form – Appendix N, available from
the Assistant Athletics Director of Operations, no later than 30 days prior to the
desired use date (unless otherwise specified by the Assistant Athletics Director of
Operations). The form must be returned to the Assistant Athletics Director of
Operations at:
Fresno State Athletics
5305 N. Campus Dr. M/S NG 27
Fresno, CA 93740
Or by fax at 559-278-8334.
Upon receipt of the request form, the individual/group will be notified of the status
of their request. Facility availability will be determined by the Fresno State
Athletics Scheduling Priority Policy.
Upon approval, the Athletics Department will send a Facility Rental Use
Agreement and Quote to be signed and returned by the user no later than 15
days prior to the event.
Scheduling Priority Policy
Refer to Facility Utilization and Scheduling.
Facility Rental Fees and Associated Costs
The specified rental fee for each Fresno State Athletics Facility is solely the cost
for use of the facility. Included in this fee is the playing surface and necessary
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CALIFORNIA STATE UNIVERSITY, FRESNO
DEPARTMENT OF ATHLETICS
playing equipment, the scoreboard, public address system and other items. This
fee does not include the cost for any personnel, which will be included in the final
invoice. Contact the Assistant Athletics Director of Operations for the most
current facility rental fee schedule.
Additional locker rooms, meeting rooms, operation of the video boards, and field
supplies are available but will be charged in addition to the rental fee.
The Athletics Department, in conjunction with other University departments, will
determine and assign staff to work and supervise the event. Any personnel
charges from other University departments will be billed to the Assistant Athletics
Director of Operations, who will in turn invoice the lessee.
The Athletics Department reserves the right to request a nonrefundable deposit
of 30% of the rental fee to be paid two (2) weeks prior to the date of the event.
The Rental Fee is to be paid in full within 30 days upon receiving a final invoice
from the Athletic Department unless otherwise dictated by the Assistant Athletics
Director of Operations.
Rental Fee Exemptions
The following events/activities qualify as a Community Service/Non-Profit Civic,
or University affiliated event and are therefore exempt from the facility rental fee.
 Commencement
 Polling
 Non Charged Fresno State University Student Organization Events
o All student organizations must be chartered and registered with the
Office of Student Activities to receive exemption.
Events not required to pay a facility rental fee are still responsible to assume any
charges for use of equipment, staffing, security, damages, or other operational
expenses.
Miscellaneous
 The Fresno State Athletics Concessions rights holder has the first right of
refusal for all concession sales at all Fresno State Athletics venues.
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The Fresno State Athletics Department reserves the right to charge for
parking at all Fresno State Athletics venues and events.
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The Fresno State Athletics Department reserves the right to limit/refuse
the hanging of any banners, signs, etc. which conflict with the values of
the institution or any existing advertising contracts.
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CALIFORNIA STATE UNIVERSITY, FRESNO
DEPARTMENT OF ATHLETICS
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Alcohol sales, distribution, or consumption is prohibited without a permit
from the Office of Environmental Health & Safety and the Fresno State
Athletics Department.
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The user/lessee agrees to indemnify and hold harmless Fresno State
Athletics and University and all related constituents from any and all
claims, demands, actions, liabilities, and attorney fees arising from,
claimed on account of, or in any manner predicated upon loss of or
damage to the properties of, and injuries to or death of any and all
persons caused or contributed to by the user/lessee while in, upon,
traveling to and from, or about the property.
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The user/lessee is responsible for costs associated with any and all
damages that occur to the facility while being used for the user/lessee’s
event.
INSURANCE
A certificate of insurance is required for all outside groups using University
property for any reason. If you are planning such an event, please ensure a
certificate of insurance is received from each vendor or group participating in the
event. The certificate must include the following:
1.
Specific information as to the date and the event for which the
certificate is being issued.
2.
Minimum general liability coverage limits of $1,000,000 per
occurrence, $2,000,000 aggregate or more (required limits may be
higher in some circumstances, such as athletic contest or where large
crowds are expected.) Employer liability of $1,000,000 business
automobile liability with minimum limits for Owned, Scheduled: NonOwned; or Hired Automobiles with a combined single limit of not less
than $1,000,000 per occurrence. Workers’ Compensation insurance
as required under California law. Coverage must be placed with a
company of A.M Best rating A; VII or higher.
3.
A separate letter of endorsement naming the California State
University, Fresno; the California State University, Fresno Foundation,
Inc.; the California State University, Fresno Association, Inc.; The
California State University Athletic Corporation, Inc.; the Board of
Trustees of the California State University; the State of California and
their employees, agents, and assigns as additional insured for the
duration and purpose of the event(s) being held.
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CALIFORNIA STATE UNIVERSITY, FRESNO
DEPARTMENT OF ATHLETICS
4.
Provide for thirty (30) day advance written notice to the University of
any modification, change or cancellation of any of the insurance
coverage.
5.
All rights of subrogation under the insurance policies must be waived
against the campus.
6.
For any claims related to the facility use, the group’s insurance
coverage shall be primary insurance as respects the Athletic
Department, Campus, its trustees, officers, employee, representatives
and assigns. Any insurance or self insurance maintained by Campus,
its trustees, officers, employees, or assigns shall be excess of the
Contractor’s insurance and shall not contribute with it.
POLICY NUMBER
COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT
CAREFULLY.
ADDITIONAL INSUREDOWNERS, LESSEES OR CONTRACTORS – SCHEDULED PERSON OR
ORGANIZATION
This Endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
State or Political Subdivision
The California State University, Fresno; the California State University, Fresno
Foundation, Inc.; the California State University Fresno Association, Inc.; the
California State University Fresno, Athletic Corporation, Inc.; the Board of
Trustee of the California State University; the State of California; and their
employee, officers, agents, and assigns as additional insured for the duration and
purpose of the event(s) being held.
FACILITIES & EVENTS EMPLOYEE SUPPLEMENTAL PAY POLICIES
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CALIFORNIA STATE UNIVERSITY, FRESNO
DEPARTMENT OF ATHLETICS
As stated in the third paragraph on the U.S. Department of Labor website,
http://www.dol.gov/elaws/overtime.htm:
“Nothing in the FLSA or the Department's Regulations prevents an employer
from paying a worker at or above the minimum wage or overtime pay even if the
worker is not, by law, subject to the minimum wage or overtime pay
requirements.”
Therefore, Fresno State Athletics chooses to pay the facilities & events
employees for their time working non-Fresno State Athletics events. This would
be described as any event not funded by the Fresno State Athletics Department
annual operating budget but still occurring on/in one of the area/venues
controlled by the Fresno State Athletics Department and requiring the
supervision of a Fresno State Athletics employee.
In order to avoid any instance of “double dipping”1 the only way the employee
can earn any money for working an “external event” is by meeting the following
criteria:
1. Work for the event must happen during non-business hours.
2. Employee must not have to already be on-site or at work during nonbusiness hours for a Fresno State Athletics event while working the
external event.
The assignment of Fresno State Athletics Facilities/Events employees to work
the external events will be determined by the Director of Events. The assignment
will be done on a voluntary rotational basis. Should no employees choose to
work the event, the Director of Events has the authority to assign a
facilities/events employee to work the event. Employees will be compensated for
a minimum of 3 hours for all external events at a rate of no less than $20 per
hour.
EMERGENCY EVACUATION
Only the Associate A.D. for Facilities or their designee in conjunction with
University Police, with the approval of the Director of Athletics and the President,
can make the decision to evacuate a facility.
MUSIC AT EVENTS
a. The music played will be free of profanity, sexual references, or
innuendos.
1
Double Dipping is defined as a time when an employee would be receiving payment from an outside
entity for working an event although still technically working for Fresno State Athletics within the standard
40 hour work week of 8am to 5pm, Monday through Friday.
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CALIFORNIA STATE UNIVERSITY, FRESNO
DEPARTMENT OF ATHLETICS
b. The music will be free of vulgar and violent contents.
c. The music played will not be unsportsmanlike toward opposing teams.
d. The music played will not violate copyright laws.
These items will be enforced by the Marketing staff. They are the only personnel
who are authorized to approve the music played at intercollegiate and special
events. Request to play music will be reviewed and approved by the respective
marketing staff member. All music requested must be submitted to the marketing
office one week in advance of the event. Head coaches and coaching staffs are
responsible for complying with this policy during practices. In all other situations,
music played in athletic facilities (i.e., weight room, etc.) will be approved by the
unit manager of that activity. Failure to follow these guidelines could result in
disciplinary action.
FILMING ON CAMPUS
The complete policy for filming on campus can be found in the Manual of
Administrative Policies and Procedures (MAPP), within the California State
University, Fresno Use of University Buildings and Grounds Policy, Section 14.0
FILMING ON CAMPUS.
The link to the Building and Grounds Policy is found at
http://www.fresnostate.edu/adminserv/hr/documents/187488policyonuseofground
s.pdf
DISTRIBUTION OF POLITICAL PROPAGANDA
The complete policy for distribution of printed material on campus can be found
in the Manual of Administrative Policies and Procedures (MAPP), within the
California State University, Fresno Use of University Buildings and Grounds
Policy, Section 10.0 PRINTED MATERIALS.
The link to the Building and Grounds Policy is found at
http://www.fresnostate.edu/adminserv/hr/documents/187488policyonuseofground
s.pdf
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CALIFORNIA STATE UNIVERSITY, FRESNO
DEPARTMENT OF ATHLETICS
Category: Facilities & Event
Policy Number: 6.02
OFFICE SPACE ALLOCATION
Generally, all administrators and coaches will be assigned offices of equivalent
quality, adequacy, and convenient location, depending on facilities available.
Quality includes office size, available equipment such as computers or
telephones, carpeting, lighting, windows, air conditioning, and whether the office
is shared.
An office may be assigned to personnel based on their longevity at the institution,
specific position, years of general experience, and other non-discriminatory and
relevant factors.
The Department policy on the furniture pieces that are allowed can be found in
Appendix O.
The Department provides a refrigerator in all sports pods for use by the individual
coaches. No student-athletes should have access to these refrigerators.
Refrigerators requested for all other offices require approval from the Director of
Facilities which will be based on the individual needs and/or necessities. All other
appliances are at the discretion of the individual’s Director, which will be based
on their individual needs and/or necessities.
Approval for special circumstances can be obtained by the Athletic Director or
designee.
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CALIFORNIA STATE UNIVERSITY, FRESNO
DEPARTMENT OF ATHLETICS
Category: Facilities & Event
Policy Number: 6.03
SERVING ALCOHOL ON CAMPUS
Compliance with the following is required to serve alcohol on Fresno State’s
campus:
1. No individual under 21 years of age will be served alcoholic beverages.
2. No individual or persons who appear intoxicated will be served alcohol
beverages.
3. Alcoholic beverages will be limited to beer and wine.
4. Direct access to events where alcohol is being served must be restricted
to invited guests only. This is the responsibility of the sponsor.
5. Non-Alcoholic beverages and high-protein foods must be readily available
to all participants, and featured as prominently as the alcoholic beverages.
6. Food services must be contacted prior to the scheduling of the event to
coordinate the details of serving/supplying the food and/or alcoholic
beverages.
7. The event sponsored by a student organization(s) must have the advisor’s
signature on the application.
8. Alcohol will not be sold by the sponsoring department/organization.
9. A request to catering to serve food and alcohol does not automatically
allow you to serve alcohol at the event.
AND MOST IMPORTANTLY
AN APPLICATION FOR USE OF ALCOHOLIC BEVERAGES ON CAMPUS
MUST BE SUBMITTED TO THE OFFICE OF ENVIRONMENTAL HEALTH AND
SAFETY / RISK MANAGEMENT (EHS/RM) NO LATER THAN (2) TWO WEEKS
PRIOR TO THE EVENT IN ORDER FOR REVIEW AND APPROVAL AND TO
OBTAIN APPROPRIATE REQUIRED SIGNATURES. IF YOU DO NOT
RECEIVE A CONFIRMATION LETTER FROM EHS/RM THE EVENT CANNOT
INCLUDE ALCOHOL.
Provided below is the link to the Application for Use of Alcoholic Beverages
on Campus.
http://workflow.csufresno.edu/bizflowwebmaker/ALC_FORM/PrepareForm.do
The complete policy for serving alcohol on campus can be found in the Manual
of Administrative Policies and Procedures (MAPP), within the California State
University, Fresno Use of University Buildings and Grounds Policy, Section 15.0
ALCOHOL USE AND SALE
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CALIFORNIA STATE UNIVERSITY, FRESNO
DEPARTMENT OF ATHLETICS
The link to the Building and Grounds Policy is found at
http://www.fresnostate.edu/adminserv/hr/documents/187488policyonuseofground
s.pdf
Please call the Office of Environmental Health and Safety/Risk Management
(EHS/RM) at 278-7422 if you have any questions.
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CALIFORNIA STATE UNIVERSITY, FRESNO
DEPARTMENT OF ATHLETICS
Category: Facilities & Event
Policy Number: 6.04
FACILITY LIGHT REPLACEMENT POLICY
Lights in Athletic Facilities will be replaced according to the following schedule:
Aquatic Center: Lights will be replaced as they burn out.
Beiden Field: Lights will be replaced if there are three lights out on one tower or
a total of five bulbs are burned out.
Bulldog Stadium: Lights will be replaced as they burn out.
Equestrian Center: Lights will be replaced as they burn out.
Margie Wright Diamond: Lights will be replaced if there are two lights out on one
tower or a total of three bulbs burned out.
North Gym: Lights will be replaced as they burn out.
Soccer Lacrosse Field: Lights will be replaced as they burn out.
Spalding Wathen Tennis Center: Lights will be replaced if there are two lights
out on one tower or a total of three bulbs burned out.
Strength and Conditioning: Lights will be replaced as they burn out.
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CALIFORNIA STATE UNIVERSITY, FRESNO
DEPARTMENT OF ATHLETICS
Category: Facilities & Event
Policy Number: 6.05
MEETING ROOMS POLICY & PROCEDURES
1. To schedule the meeting rooms at the North Gym, Josephine Auditorium,
Ricchiuti and Duncan Building, please contact the appropriate person
below:

North Gym Annex or North Gym meeting rooms, please contact
Sue Chapman via email (schapman@csufresno.edu) or phone
(559-278-6321).

Josephine Auditorium or Ricchiuti, please contact Brad Blackstone
via email (bblackstone@csufresno.edu) or phone (559-278-7077).

Duncan Building, Athletic Director Conference Room, please
contact Anessa Leydig via email (aleydig@csufresno.edu) or phone
(559-278-4905).

Duncan Building, Bulldog Foundation Conference Room, please
contact Shari Hanlin via email at shanlin@csufresno.edu or phone
(559-278-6135)
2. 72 hours minimum notice for all requests.
3. 24 hour cancellation notice is required.
4. Reservations require: date, start and end times, and number of people
attending.
5. Long term reservations (weekly meetings, classes, etc.) will be cancelled if
reserved group no shows 3 consecutive times.
6. Josephine Auditorium seats 70 people per side or 140 for the whole room.
Podiums are equipped with overhead, DVD, S-VHS, microphone & laptop
connections. Currently only one internet connection is available in the
east room.

If both sides are in use, please use outer doors to enter and exit
rooms.
7. Drop-ins will be asked to move when a reservation shows up.
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CALIFORNIA STATE UNIVERSITY, FRESNO
DEPARTMENT OF ATHLETICS
8. Notice: all reservations are subject to change due to availability, group
size, and room usage.
9. The meeting rooms are to be used for conducting meetings and are not to
be used for team meals.
*Special circumstances can be approved by the Athletic Director or
designee.
Revised: February 25, 2016
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CALIFORNIA STATE UNIVERSITY, FRESNO
DEPARTMENT OF ATHLETICS
Category: Facilities & Event
Policy Number: 6.06
ATHLETIC VAN TRANSPORTATION
Up to three vans can be provided to the teams for travel to and from the airport.
Requests for use should be submitted to the Assistant Athletics Director of
Operations, or assigned designee, at least seven days in advance. Include the
following in the request:



Departure and arrival dates
Departure and arrival times
Airline and flight numbers
Please note that the van drivers can only transport to and from the pickup/departure facility and are not allowed to pick team members up from off-site
locations.
Vans can be used by the individual teams within Fresno County when available.
Please submit requests to the Assistant Athletics Director of Operations, or
assigned designee at least seven days in advance.
Note: The driver must have completed the Defensive Driving Course and have a
‘blue card’ from the Department of Risk Management and Sustainability.
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CALIFORNIA STATE UNIVERSITY, FRESNO
DEPARTMENT OF ATHLETICS
Category: Facilities & Event
Policy Number: 6.07
CELL PHONE USAGE
The items below will be invoiced to the individual user on a monthly basis as they
are not included in the Department Cell Phone plan. Note that these charges are
not permitted to be paid out of your department budget. Any charges incurred
from use are your personal responsibility.

Directory Assistance Calls

Downloads, including Ringtones, that are not ‘free’

International Communication including Phone Calls, Email, Text and Data
for iPhones and iPads.
Athletics does provide International calling cards through the business office for
department business abroad.
By default, the setting for international data roaming will typically be in the "OFF"
position. Check the settings on your particular device before traveling abroad.
Turning data roaming “OFF” blocks email, browsing, visual voicemail and
downloads, but it will not block text messages. International roaming rates apply
when you send text or picture/video messages.
CELL PHONE UNIT PROBLEMS
If the cell phone is damaged or malfunctioning, please follow the procedures
below:
Broken Screen
If the unit is functioning, it is the user’s responsibility to take the unit for repair
and cover any expense. If the unit is non-functioning, bring the phone to the
Assistant Athletics Director of Operations and the damaged unit will be submitted
to insurance. A replacement unit can be issued within two to three days.
Malfunctioning or Water Damage
Revised: February 25, 2016
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CALIFORNIA STATE UNIVERSITY, FRESNO
DEPARTMENT OF ATHLETICS
If the unit is non-functioning, bring the phone to the Assistant Athletics Director of
Operations and the damaged unit will be submitted to insurance. A replacement
unit can be issued within two to three days.
Back-Up
To avoid lost contacts and data, please regularly sync your phone to your
computer. If you need assistance, contact Information Technology at 559-2788250.
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CALIFORNIA STATE UNIVERSITY, FRESNO
DEPARTMENT OF ATHLETICS
Category: Facilities & Event
Policy Number: 6.08
FACILITIES PREPARATION FOR PRACTICE/GAME
PRACTICE PREPARATION
Practice facilities are to be made available for all sport teams and scheduled
through the Director of Events.
 Basketball (M/W), Volleyball
o The North Gymnasium and the Save Mart Center will be shared for
practice, game preparation and games.
o Facility/Event Staff will insure that the temperature and lighting in is
working order and the floor is in safe condition.
o Practice preparation for the floor (dusting, wet mop, etc.) will be the
responsibility of the Coach or Manager of that particular sport.

Swimming & Diving
o Access will be provided to the Aquatic Center for practices and home
meets.
o The pools will be maintained and in working order for practice and meets.
California State University, Fresno Plant Operations is responsible for pool
care and safety conditions.
o Practice preparation for pools (lane ropes, boards, trampolines, etc.) will
be the responsibility of the Coach or Manager of that particular sport.

Football
o Access to Bulldog Stadium will be provided for practice, game preparation
and games.
o Access to the football practice field (located at Bulldog Lane and
Millbrook) will be provided for practice.
o California State University, Fresno Plant Operations is responsible for field
care and safety conditions during the week.
o Practice preparation will consist of cleaning the field of any debris, painting
of the lines and maintenance of the lights and in working order.
o The Coach or Manager of the sport is responsible for pads, rings, balls or
any other setup required for practice.
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CALIFORNIA STATE UNIVERSITY, FRESNO
DEPARTMENT OF ATHLETICS

Tennis (M/W)
o Access will be provided to the Spalding G. Wathen Tennis Center for
practice, game preparation and games.
o Courts will be cleared of debris and in working order.
o Practice preparation for courts (balls, machines, etc.) is the responsibility
of the Coach or Manager of the sport.

Track & Field
o Warmerdam Field will be available for practice, game preparation and
meets.
o Facility/Event staff will insure that the field is clear of debris, lines are
painted and in working order.
o California State University, Fresno Plant Operations is responsible for field
care and safety conditions during the week.
o Practice preparation for the track and field (setup of hurdles, bars, raking
of sand, etc.) is the responsibility of the Coach or Manager of the sport.

Lacrosse, Soccer
o The Soccer/Lacrosse Field will be shared for practice, game preparation
and games.
o Access to the White Lot practice field (located West of Bulldog Stadium)
will be provided for practice.
o California State University, Fresno Plant Operations is responsible for field
care and safety conditions during the week.
o Facility/Event staff will insure that the lights are functioning and the field is
clear of debris, lines are painted and in working order.
o The Coach or Manager of each sport is responsible for all practice
preparation such as balls or other setup required for practice.

Baseball
o Access will be provided to Pete Beiden Field for practice, game
preparation and games.
o California State University, Fresno Plant Operations is responsible for field
care and safety conditions during the week.
o Facility/Event staff will insure that the lighting is functioning, the field clear
of debris, lines are painted and in working order.
o Practice preparation for the field (pulling tarps, setup of pitching screens,
pitching machines, slide mats or other equipment) is the responsibility of
the Coach or manager of the sport.
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CALIFORNIA STATE UNIVERSITY, FRESNO
DEPARTMENT OF ATHLETICS

Softball
o Access will be provided to Margie Wright Diamond for practice, game
preparation and games.
o California State University, Fresno Plant Operations is responsible for field
care and safety conditions during the week.
o Facility/Event staff will insure that the lighting is functioning, the field clear
of debris, lines are painted and in working order.
o Practice preparation for the field (pulling tarps, setup of pitching screens,
pitching machines, slide mats or other equipment) is the responsibility of
the Coach or manager of the sport.

Equestrian
o Access will be provided to the Student Horse Center for practice,
competition preparation and competition.
o California State University, Fresno Agricultural Operations is
responsible for field care and safety conditions during the week.
o All practice preparation devices (jumps, boxes and other setup
required) is the responsibility of the Coach or Manager of the sport.

Golf
o Coordination of practice and home match sites will be the responsibility of
the coach.
GAME PREPARATION
All game preparation will be handled by the Internal Operations Events and
Facility Staff.
SPECIAL SERVICE REQUESTS
Special requests of service for practice preparation will need to be made through
the Director of Facilities and will only be considered if services requested do not
take away from other projects assigned to staff.
Services such as wet mopping floors, pulling lane ropes, moving blocking sleds,
pumping water, squeegeeing courts, or pulling tarps will only be done if this
service does not interfere with the regularly scheduled maintenance or services
of other facilities. These types of requests will need to go through the Director of
Facilities.
Only authorized personnel are to run mechanical equipment such as forklifts,
bucket lifts, water pumps and others. Requests for authorization will be handled
by the Director of Facilities or designee.
Revised: February 25, 2016
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CALIFORNIA STATE UNIVERSITY, FRESNO
DEPARTMENT OF ATHLETICS
OUTDOOR SPORTS
Other space may be made available for outdoor sports in the event of inclement
weather. See Policy 6.01 “Facility Utilization and Scheduling” for scheduling of
alternate space.
Revised: February 25, 2016
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CALIFORNIA STATE UNIVERSITY, FRESNO
DEPARTMENT OF ATHLETICS
Category: Facilities & Event
Policy Number: 6.09
ADA PARKING AND ACCESSIBILITY FOR HOME CONTESTS
FOOTBALL
Parking lots open four hours before the contests begin.
ADA parking and seating charts are reviewed in the pre-game staff briefing. This
includes Parking Attendants, Ushers and Cart Drivers. Parking attendants are
provided a detailed map which shows where ADA parking stalls are located.
Ushers are provided a detailed map of the seating areas including where the
ADA seating is located. Cart Drivers are provided a detailed route map showing
the ADA bench locations as well as the Stadium seating area.
When an ADA vehicle enters the Red, White, or Blue parking lot, the parking lot
attendant documents if they have a placard and directs them to the designated
ADA parking stalls in the parking lot (if the ADA designated spots are full, they
are directed to another lot).
Within the parking lot, additional parking attendants direct the vehicle to the
properly marked designated ADA parking stall. There are 30 accessible spots in
white lot, 34 in blue lot and 7 in red lot.
For those who are in need of a cart in the Red and White lot, a properly marked
cart with the ADA placard takes them from their vehicle to the entry gate. They
proceed through the ticketing and security measures and can choose to walk to
their seats or if they prefer a cart ride to their seating section, they can sit on the
marked designated benches near the entrance for seating to wait the arrival of a
cart to take them to their seats.
In 2015, we had 16 carts ((15) 4-seat carts and (1) Campus provided wheelchair
cart) making continuous loops around the stadium throughout the duration of the
game and post-game.
Post-game, carts may transport patrons from their seats to their vehicle located
in a designated ADA parking stall in the Red and White parking lots. A cart is not
located in the Blue lot as there the parking lot is asphalt.
SOCCER/LACROSSE
ADA parking and seating charts are reviewed in the pre-game staff briefing. This
includes Parking Attendants and Ushers.
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CALIFORNIA STATE UNIVERSITY, FRESNO
DEPARTMENT OF ATHLETICS
When an ADA vehicle enters the Blue parking lot, the parking lot attendant
documents if they have a placard and directs them to the designated ADA
parking stalls in the parking lot.
There are four accessible parking spots south of the facility along with the eight
accessible spots in the Blue Lot.
BASEBALL
ADA parking and seating charts are reviewed in the pre-game staff briefing. This
includes Parking Attendants and Ushers.
When an ADA vehicle enters the Blue or Red parking lot, the parking lot
attendant documents if they have a placard and directs them to the designated
ADA parking stalls in the parking lot.
There are ten accessible parking spots in Red Lot, along with the eight in Blue
Lot and one accessible parking spot next to the batting barn on the third base
side.
Within the parking lot, additional parking attendants direct the vehicle to the
properly marked designated ADA parking stall.
SOFTBALL
ADA parking and seating charts are reviewed in the pre-game staff briefing. This
includes Parking Attendants and Ushers.
When an ADA vehicle enters Lot 24, the parking lot attendant documents if they
have a placard and directs them to the designated ADA parking stalls in the
parking lot.
There are seven accessible parking spots in Lot 24.
Within the parking lot, additional parking attendants direct the vehicle to the
properly marked designated ADA parking stall.
MEN’S AND WOMEN’S TENNIS
ADA parking and seating charts are reviewed in the pre-game staff briefing.
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CALIFORNIA STATE UNIVERSITY, FRESNO
DEPARTMENT OF ATHLETICS
When an ADA vehicle enters Lot 27, the accessible parking spots are located on
the southwest corner of the parking lot.
There are eight accessible parking spots in Lot 27.
MEN’S/WOMEN’S BASKETBALL AND VOLLEYBALL
Save Mart Center staff oversees parking for all Fresno State Athletic events.
$10 per single standard vehicle
$15 per limo
$25 per bus and/or RV
(Additional parking will be available in Lot V just west of the arena on the CSUF
campus. Parking in additional campus lots may be permitted based on show.
Please call 559-347-3400 for more information.)
Accessible Parking:
There are 53 accessible parking spaces in the north lot and 31 accessible
parking spaces in the east lot available for our guests with disabilities.
Vehicles legally using disabled license plates or window cards are permitted to
park in these designated spaces.
Accessible Parking fees are the same as listed above.
SWIMMING AND DIVING
ADA parking and seating charts are reviewed in the pre-game staff briefing.
When an ADA vehicle enters Lot 24, the accessible parking spots are located on
the southwest corner of the parking lot.
There are seven accessible parking spots in Lot 24.
Revised: February 25, 2016
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CALIFORNIA STATE UNIVERSITY, FRESNO
DEPARTMENT OF ATHLETICS
Category: Facilities & Event
Policy Number: 6.10
USE OF ATHLETIC DEPARTMENT GOLF CARTS
Athletic Department golf carts are stored and serviced by Internal Operations.
They also take care of the registration and insurance.
The department has three six-passenger golf carts available for official use only.
No special license is required when driving a golf cart, however, the driver must
be employed by or an officially appointed volunteer of Fresno State Athletics and
have completed the Defensive Driving Course offered by the Risk Management
Department. Passing the class certifies the driver for four years, after which time
the driver must take a refresher class to be re-certified. Under no circumstances
will more than six (6) people, including the driver, be allowed in each six seater
department golf cart.
It is the responsibility of the driver to survey the golf cart for any damage prior to
taking responsibility. It is also the responsibility of the driver to park and secure
(and lock) the golf cart in the designated area and return the keys to the
appropriate person the same day or next if use takes place after business hours.
Please report any irregularities in handling or damage to the golf cart in writing at
that time to the Assistant Director of Facilities at jpirtle@csufresno.edu.
The golf carts will be issued on a first come, first serve basis. To reserve, email
the Assistant Director of Facilities at jpirtle@csufresno.edu. It is requested that a
24-hour notice be given so the cart can be properly prepared. Any weekend use
must be requested by the prior Thursday.
If a request is made and all of the carts are already reserved, rental carts will be
available. The fees associated with the rental carts will be charged to the budget
line item that you designate.
Revised: February 25, 2016
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CALIFORNIA STATE UNIVERSITY, FRESNO
DEPARTMENT OF ATHLETICS
Category: Facilities & Event
Policy Number: 6.11
ATHLETIC DEPARTMENT TV POLICY
Head coaches, assistant coaches, support staff, locker rooms and lobby areas
for the athletic department will adhere to the following policy for TVs based on
area available.
1. Head Coaches will be furnished one flat panel for their office. This TV will
be positioned on the desk, unless prior arrangements have been made
with their sport supervisor, a facilities representative, and the video
coordinator for wall mounting.
2. Assistant coaches will be furnished one flat panel for their office. This TV
will be positioned on the desk, unless prior arrangements have been made
with their sport supervisor, a facilities representative, and the video
coordinator for wall mounting.
3. Locker rooms will be furnished one flat panel per 33 student athletes. This
TV will be wall mounted in the locker room.
4. Lobby Areas will be furnished with one larger flat panel wall mounted
based on available area for TV.
Sizes of TVs will be determined by the Director of Video Services and the
Director of Facilities. Coaches will be issued a dual deck, triple deck, DVD
player/record or no deck at all if they use the TV as a secondary computer
monitor. Decks will be distributed depending on the sport for viewing self scout,
opponent, and recruiting film. Cable boxes will be issued to coaches based on
cable availability. Any cable issue should be directed to the Director of Video
Services or Director of Facilities
Revised: February 25, 2016
Original: n.d
CALIFORNIA STATE UNIVERSITY, FRESNO
DEPARTMENT OF ATHLETICS
Category:
Facilities & Event
Policy Number: 6.12
Fresno State Aquatics Center
Athletic Department Facilities Use
Effective July 1, 2015
Any athletic team wanting to use the aquatics center will need to follow these
guidelines:
1. Only use of the kinesiology pool (small pool) will be allowed
2. No use of the diving boards will be allowed
3. Use of equipment (kickboards, noodles, etc) will be prohibited unless prior
approval from Aquatics Director
4. May only be used for athletically related activities or conditioning under the
supervision of a coach, strength coach or athletic trainer
Under these guidelines, athletic teams may use the facility free of charge. Any
coach, strength coach or athletic trainer that will be supervising must be either
Lifeguard certified or Basic Water Rescue certified. If a certified coach is not
present, then normal facilities use policies will apply (i.e. required to hire a
Fresno State Aquatics lifeguard and pay their normal rate and sign a facilities use
agreement).
Lifeguarding and Basic Water Rescue are both available through Red Cross. If
you have your own certifications or plan on getting your own, you will need to
provide proof of certification prior to booking the pool. The athletic department
will provide certifications for Basic Water Rescue for any coach, strength coach
or athletic trainer that would like to be certified.
All facilities use requests must still be made to the Aquatics Director and further
approved by the Director of Operations.
All activities other than workouts (athletic related activities or conditioning) must
go through the normal facilities use request procedure including paying for
lifeguards and signing a facilities use agreement.
Basic Water Rescue Information
Purpose: To provide public safety personnel, camp personnel and day trip
leaders, daycare workers, school teachers, aquatic fitness instructors, aquatic
therapists, and those who participate in aquatic activities or work around water
with the knowledge and skills necessary to prevent, recognize and respond to
aquatic emergencies.
Prerequisites: Must be comfort in chest-deep water.
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CALIFORNIA STATE UNIVERSITY, FRESNO
DEPARTMENT OF ATHLETICS
Course Length: 4 Hours
Certification Period: 3 Years
Cost: $35
Certification Courses will be scheduled soon for this winter. Please contact Pat
Ota (Interim Aquatics Director) if you are interested in certification. In the future
we will try to offer a course at the beginning of each school year for recertification
or new certifications.
Revised: February 25, 2016
Original: n.d