Human Services Department
Job Description
1601 Avenue D, Snohomish, WA 98290-1799
360-563-7233 Fax 360-563-7367
Job Title: Administrative Assistant, Teaching and Learning Assessment
Employment Group: Classified
Department: Teaching and Learning Services
Supervisor Job Title: Executive Director Teaching and Learning
Next Higher Supervisor Job Title: Superintendent
General Description: Under the supervision of the Executive Director is responsible for performing
secretarial duties in the daily operations of the Teaching and Learning student assessment programs. This
position may include, but not be limited to, the following performance responsibilities, qualifications,
knowledge, skills and abilities.
Performance Responsibilities/Essential Functions:
1. Receive and distribute all State testing materials in accordance with timelines and security
protocols established by Office Superintendent of Public Instruction (O.S.P.I.) in order to provide
schools with timely assessment protocols and supplies.
2. Collects assessments, checks for completion, appropriate coding and prepares State testing
materials for shipping in accordance with OSPI and testing publisher’s guidelines to ensure
compliance with State mandated assessment requirements.
3. Coordinate communications from and to O.S.P.I. Assessment office and provide prompt
communication of applicable information to the Executive Director of Teaching and Learning
Services, department staff, principals, and teachers to facilitate District assessments and facilitate
understanding to staff of O.S.P.I. requirements.
4. Produce and distribute communication regarding assessment results to the Executive Director of
Teaching and Learning Services, department staff, administrators, teachers, parents, students, and
the Board of Directors to monitor District achievement.
5. Monitors compliance with required assessment rules and practices and reports any issues of noncompliance to the Executive Director of Teaching and Learning Services to assure adherence to
State regulations.
6. Create and/or update student enrollment rosters by location and manage all electronic assessment
data through the student database system to ensure accurate assessment records are maintained.
7. Schedule and deliver training for Test Coordinators and assessment proctors following O.S.P.I.
guidelines to ensure each location is in compliance with all assessment regulations and
procedures.
8. Attends O.S.P.I. Webinars and trainings regarding the state assessment system and communicates
new information and changes to appropriate district personnel in a timely manner so that they
may remain current with State regulations.
9. Coordinate special assessment needs such as adapted assessments (DAW, Portfolios, translated or
enlarged/Braille materials, etc.) to meet educational needs of students with special needs.
10. Share in selection process of other classified staff for particular needs, including test sorting and
coding; supports schools and teachers who are involved in national testing samples and State
pilots.
11. Prepare, distribute, collect, and facilitate scoring for District assessments such as Levels Tests and
writing assessments in order to implement District assessment system.
Administrative Assistant, Teaching and Learning Assessment
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12. Provide technical and clerical assistance to Teachers on Special Assignment (TOSA) in the
Teaching and Learning Department.
13. Perform other duties as assigned.
Qualifications:
Education and Experience
High school diploma or equivalent
Business training and/or three years of administrative assistant/secretarial experience
including computer literacy, budget analysis or fiscal management and records
maintenance
Office experience preferred
Blood Bourne Pathogen Training
Knowledge, Skills, and Abilities
 Maintain confidentiality regarding student, school, District and/or staff issues,
conversations with building administrator and correspondence.
 Ability to interact positively and confidentially with students, fellow workers and the
general public
 Knowledge of general office procedures, including filing, recordkeeping, accounting,
statistics and application of safety procedures related to performance responsibilities
 Skills in verbal and written communication and ability to maintain good working
relations with co-workers, staff, students and community members.
 Skills using all office equipment
 Skills in Word, Excel, keyboarding, data entry and other computer programs
 Ability to interact positively, be flexible, organized, problem solve, exercise sound
judgment, tact, diplomacy, integrity and maintain professionalism in communicating
and working with staff, parents, students and community, while managing time
effectively.
 Ability to independently respond to problematic situations and remain calm in
stressful situations
 Ability to exercise sensitivity in dealing with individuals of diverse socio-economic
backgrounds, cognitive and physical abilities as well as with individuals of diverse
cultural and ethnic backgrounds
 Ability to provide backup within office personnel positions and collaborate and
contribute to a healthy work environment
 Ability to follow SSD policies, procedures and protocols
 Ability to maintain a consistent presence at assigned work location and fulfill
assigned hours
Working Environment
Generally, the job requires 80% sitting, 10% walking, and 10% standing. The job is
performed under minimal temperature variations, generally hazard free environment, and in a
clean atmosphere. The usual and customary methods of performing the functions of this job
require the following physical demands:

Frequent reaching, handling, and use of hand and finger dexterity.

Occasional lifting, carrying, pushing and/or pulling.

Seldom climbing and balancing.

Seldom stooping, kneeling, crouching and/or crawling.
The statements above are intended to describe the general nature of work being performed by people
assigned to this job. They are not intended to be an exhaustive list of all responsibilities and
qualifications of personnel so classified.
Administrative Assistant, Teaching and Learning Assessment
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