Data Field
Number
(NEMA
Number)
Data Field
Definitions
Additional Explanation
Examples
IDEA Board
Current Rules Directed Change
(red font)
Exception to Mandatory
based on:
Exception to Mandatory
based on:
ITEM Status Code
STOCK Status Code
Message/Communication
All Products - Stock, Quick Ship, Non-Stock (NOTE: configurables and made to order products are exempt from the Critical Fields evaluation/certification)
5.100
Catalog Number
5.110 / 5.115
U.P.C. (1-5-5-1)
6.120
Brand/Label
6.120
Catalog Description
6.120
Invoice Description
5.105
Item Status
5.300
Stock Indicator Code
Seller’s catalog number. [Refer to the IDEA IDW Product
Catalog & Descriptive Field Guidelines for more details.]
Only letters, numbers, forward slashes,
hyphens, periods, single quotes, plus
signs, and double quotes are allowed.
ABC123
Mandatory
Mandatory
U.P.C. (1-5-5-1). This number is the U.P.C. for the consumer
Mandatory to
unit. Note: The IDW standard requires the inclusion of the
IDW runs an algorithmic check to validate
061377543214 or
have UPC,
Mandatory to
check digit as defined by the Uniform Code Council (UCC) the check digit, ensuring it is a real U.P.C.
0321578265105 EAN or Catalog have UPC or EAN
now called GS1. The U.P.C. is one format type of the Global
number
Number
Trade Identification Number (GTIN)
Optional - If not
provided, but
distributor
Name of Brand, or if no specific product
requires, they
The recognizable name used by a brand owner to uniquely
brand name exists, then use company
can turn on
identify a line of trade item or services. This name is
Kleenex
Mandatory
name. No abbreviations, full name is
IDW default to
recognizable by the consumer.
required. E.g. Hubbell-Kilark or Panduit
populate with
manufacturer
name on
extract
The Catalog Description (long description) is a 3,072
character field allowing the manufacturer to provide more
descriptive information, as opposed to other fields that are
more restrictive due to field length.
This field is widely used for web storefronts and key word
searches. This is not meant as a replacement for providing
schema attributes but as an additional field of information.
The long description can also include some of the same
information that is in the invoice description.
It can include some of the Attribute data, but only if it clearly
Must not contain catalog number or any
identifies and explains what the product is and does.
of these characters: ; [ ] { } ~ | % ! $ * ^ \ ?
When building the long description, the same logic should be
and must not contain 3 or more pound
followed as the invoice description where the most important
signs (#) in a row.
descriptors or attributes are first. Widely used acronyms are
permissible (LED, HID) as well as unit of measure
abbreviations (A, W, V, IN, FT, LB). Other abbreviations, such
as BLK for black or GRND for grounding, should not be used.
Features and benefits statements may be included, however if
provided this information should be populated at the end and
only if field length constraints permit.
**Use of special characters & symbols (trademark, copyright,
C3) may not yield results in the search engine.
2 Port Aluminum
Lug 600 MCM - 2
AWG Aluminum
Double Lugs are
versatile and
reusable set screw
connectors made
of 6061T-6
aluminum alloy.
Electro tin plated
for low contact
resistance.
Suitable for use
with both copper
and aluminum
conductors. Rated
600 volts, 90
degrees C. UL
486A/B Listed.
Optional
Must not contain catalog number, must not
be equal to catalog number, must not be
ALUMINUM
Description that would be printed on an invoice (40 characters
greater than 40 characters, must not
DOUBLE LUG (2)
Mandatory
max).
contain any of these characters: ; [ ] { } ~ | 600 MCM - 2 AWG
% ! $ * ^ \ ? and must not contain 3 or
(AL/CU)
more pound signs (#) in a row
The current status of this item. IDW status codes identify the
Must contain valid code
stages of product life cycle; Refer to the IDEA IDW Product
E.g:
Mandatory,
Change Management white paper for more details on the IDW
A=Active
defaults to A if
A
Item Status (codes) that identify various states of an item, the
K=Non-price maintained
nothing
conditions around that state, and the status codes for each
P=Planned Obsolescence
provided
state.
O=Obsolete
A "Stock" item is an item that is considered stocked and/or
published, or available to order or purchase, that does not
require product or packaging configuration and is not
produced to meet a customer's unique specifications.
Must contain valid code
A "Quick-Ship" item is a "Stock" item that is always available
S=Stock
to be shipped without delay.
Mandatory,
Q=Quick-Ship
A "Non-Stock" item is an item that is not necessarily kept in
defaults to S if
N=Non-Stock
S
inventory, and could have a longer lead-time.
nothing
C=Configurable "New"
A "Configurable" item is an item that is built from readily
provided
M=Made-to-Order "New"
available products to match the customers specifications and
become a regularly ordered product.
A "Made-to-Order" item is an item that is custom built to meet
a customers unique specifications.
The Catalog Number has always been mandatory,
however to support the distributors who's business
system cannot handle spaces in catalog numbers, IDEA
will provide a normalized output option, replacing
spaces with hyphens, for those distributors to extract.
For any items that are considered stock, and are not
configurables or made to order products, a valid UPC or
EAN is required.
All products must have a Brand name populated or a
company name for those companies who don't identify
products by Brand.
Mandatory
The catalog description, or long description as some call
it, must be populated, per the definition outlined. The
quality of the description will be further evaluated in the
new certification program.
Mandatory
The Invoice description will remain mandatory.
Mandatory
The Item Status codes remains mandatory, however will
no longer be defaulted to A for active. It must be
populated by the manufacturer.
(no default)
Mandatory
(no default)
The Stock indicator code remains mandatory, however
will no longer be defaulted to S for Stock. It must be
populated by the manufacturer. Configurable and Madeto-Order products are exempt from the "Critical Field"
evaluation/certification.
Data Field
Number
(NEMA
Number)
Data Field
Definitions
Additional Explanation
Examples
IDEA Board
Current Rules Directed Change
(red font)
Exception to Mandatory
based on:
Exception to Mandatory
based on:
ITEM Status Code
STOCK Status Code
Message/Communication
All Products - Stock, Quick Ship, Non-Stock (NOTE: configurables and made to order products are exempt from the Critical Fields evaluation/certification)
5.230
Country of Origin
The Country of Origin Field is intended to
indicate where product is produced,
Accepts both 2 and 3 digit codes from ISO 316. Country of
manufactured, OR assembled, to support
origin where product was produced/manufactured/assembled,
the Tariff Act and International
related to the "Tariff Act" for importing/exporting product as it
Harmonization Code for taxation
relates to the International Harmonization Code and
purposes, and is NOT intended for ARRA
applicable duties and taxes. Refer to ISO 3166 document for
or the Buy America regulatory act.
the country codes that can be used.
USA
Optional - If not
provided, but
manufacturer
opts to turn on
IDW default,
USA is
populated
Mandatory
The Country of Origin field must be populated, to
support the Tariff Act for importing/exporting product as
it relates to the International Harmonization Code, the
field preceding it, 5.220, in the IDW template.
(no default)
Must contain valid ISO Country Code
New
ARRA Compliant
Is the product compliant with the United States Regulatory act
for American Recovery and Reinvestment Act
Must contain Y or N.
Y=Yes
N=No
Y
**NEW IDW
Field**
Mandatory
The ARRA field provides the manufacturer the ability to
identify if the product is ARRA compliant, or not. It is a
Yes/No field that must be populated.
New
Buy American Compliant
Is the product compliant with the Unitied States Regulatory Act
for U.S. Federal Government procurement
Must contain Y or N.
Y=Yes
N=No
N
**NEW IDW
Field**
Mandatory
The Buy American Compliant field provides the
manufacturer the ability to identify if the product meets
the US regulatory act for Federal Government
procurement. It is a Yes/No field that must be
populated.
5.320
UNSPSC
The UNSPSC is an 8 digit code made up of four 2-digit pairs
as follows: Segment: Aggregated for analytical purposes.
Family: A group of commonly recognized interrelated
commodities. Class: A group of commodities sharing a
common use or function. Commodity(referred to as Category
Code in Electrical Industry): A group of substitutable products
or services. (Segment/Family/Class/Commodity)
Must contain valid UNSPSC
United Nations Standard Products and
Services Code (UNSPSC)
39122001
Mandatory
Mandatory
It is strongly recommended that the most current two
versions of the UNSPSC be used, or at a minimum the
version used in the latest Electrical Attribute Schema.
5.420
Order Minimum
(Value/Quantity)
Absolute minimum order value/quantity. (value /quantity)
10
Mandatory
Mandatory
Order Minimum UOM
Unit of measure identifying the minimum order value/quantity.
If the value is associated to an item quantity then a quantity
unit of measure will be provided. If the value is associated to
an item monetary value, then a ‘V’ will appear in place of the
unit of measure.
EA
Mandatory
Mandatory
EA
Mandatory
Mandatory
EA
Mandatory
Mandatory
Y
Optional
Mandatory
5.430
5.440
Order Multiple
Must be ordered in this multiple.
5.450
Order Multiple UOM
Unit of measure identifying the order multiple.
5.285
Material Safety Data Sheet
(MSDS) Flag
Flag to indicate whether the product has an MSDS sheet
applicable ("Y" or "N")
6.120
MSDS URL
Link to product's MSDS documentation.
5.710
RoHS Indicator
Indicates the certification status of a product to meet the
Restrictions on Hazardous Substances (RoHS) regulations
8.100
Price Sheet Number
Price sheet number/name.
8.112
Price Sheet Effective Date
Date that the current price sheet goes into effect.
8.135
Price Sheet Description
Description of the price sheet.
8.200
Price Effective Date
Date price of item goes into effect. Can be different from
Price Sheet Effective Date
8.300.34
8.300.34
8.300.30
Output Price Column - L
Suggested List Price
Output Price Column - T3
Trade Price Column 3
Price UOM
Only valid Unit of Measure codes can be
used in this field.
Only valid Unit of Measure codes can be
used in this field.
Must contain Y or N.
Y=Yes
N=No
https://ABCmanufa
Link should be to manufacturers website,
cturing.com/MSDS.
but can be stored on IDW servers
pdf
Must contain Y, N, X, U or C.
"Y=Yes
N=No
X=Not Applicable
U=Under Review
C=Contact Manufacturer"
Only valid data format accepted
Only valid data format accepted
Suggested List Price.
Suggested resale Trade Price (column 3).
Unit of measure for price.
Only valid Unit of Measure codes can be
used in this field.
The MSDS Flag provides the manufacturer with the
ability to identify if the product has an MSDS or not.
Mandatory
Optional
If the MSDS flag is set to Yes, the MSDS URL must be
populated.
(if MSDS Flag is
set to Y)
U
Optional
Mandatory
BA2014-001
Mandatory
Mandatory
20140101
Mandatory
Mandatory
Wiring Devices
Price Sheet
Optional
Mandatory
20140701
Mandatory
Mandatory
3.00
Mandatory
Mandatory
2.25
Mandatory
Mandatory
C
Mandatory
Mandatory
The RoHS indicator provides the manufacturer with the
ability to identify to the distributor if the product is
compliant with the most current RoHS regulations. An
optional field will be added to the IDW in the near future,
to identify the date the product became compliant.
K -No pricing is allowed
J - Pricing not required
K -No pricing is allowed
J - Pricing not required
K -No pricing is allowed
J - Pricing not required
K -No pricing is allowed
J - Pricing not required
K -No pricing is allowed
J - Pricing not required
K -No pricing is allowed
J - Pricing not required
K -No pricing is allowed
J - Pricing not required
The Price Sheet Description provides the distributors
with a human readable naming convention for the price
sheet. E.g. 2014 Datacomm. This field is not available
for upload but must be provided in advance on the
manufacturer profile webpage.
Data Field
Number
(NEMA
Number)
Data Field
6.120
Specification Sheet URL
6.120
Image URL
7.100
Pack Description
Text description of the package
7.105
Pack UOM
The unit of measure code associated with this package type.
E.G., EA = each, BX = box, CA = case, etc.
7.110
GTIN - Package
7.120
Number of Sub Packs
7.125
SCC-14 Next Lower Level
Sub Pack
7.130
Total Units
7.140
Lowest Level UOM
7.150
Gross Weight per Pack
Definitions
A Specification Sheet (spec sheet) is a document that
Link should be to manufacturers website,
Allsummarizes
Products
Stock, Quick
Ship,
Non-Stock
configurables
the -performance
and other
technical
but(NOTE:
the digital content
can be storedand
on
characteristics of the product. A spec sheet should be 1-3
IDW servers. No dynamic links permitted,
pages in length.
or link to secondary site.
Link should be to manufacturers website,
A digital image of a product should be a minimum of 500x500
but the digital content can be stored on
pixels, maximum 1000x1000 pixels, with a resolution of 72IDW servers. No dynamic links permitted,
300 dpi, with a file type of JPG or PDF.
or link to secondary site.
Examples
cturing.com/specsh
eet.pdf
Weight per pack described.
Gross Weight UOM
7.190
Length
Length of package.
7.195
Length UOM
Unit of measure for length. If length provided, UOM required.
7.200
Width
Width of package.
7.205
Width UOM
Unit of measure for width. If width provided, UOM required.
7.210
Height
Height of package.
7.215
Height UOM
Unit of measure for height. If height provided, UOM required.
Product Attribute Set as identified in the UNSPSC-based IDEA
Electrical Attribute Schema (Attribute Label, Value and UOM.
Delivery method: XML or Flat File. Example: Color, Black ;
Product Attribute Label and
Voltage Rating, 200, V (Volt); Length, 12, IN (Inch) Note:
Value
Length, Width, Height in Attribute Schema relates to actual
product dimension, which differs from IDW measurement
fields which refer to the package dimensions.
Only valid Unit of Measure codes can be
used in this field.
Only valid Unit of Measure codes can be
used in this field.
Only valid Unit of Measure codes can be
used in this field.
Exception to Mandatory
based on:
Exception to Mandatory
based on:
ITEM Status Code
STOCK Status Code
Message/Communication
Optional
Mandatory
https://ABCmanufa
cturing.com/imagef
ull1.jpg
Optional
Mandatory
Case
Optional
Mandatory
N - Non-stock
Optional
Mandatory
N - Non-stock
Optional
Mandatory
N - Non-stock
Packaging information is needed by distributors for
warehousing and logistical purposes.
Optional
Mandatory
N - Non-stock
Packaging information is needed by distributors for
warehousing and logistical purposes.
Optional
Mandatory
N - Non-stock
Packaging information is needed by distributors for
warehousing and logistical purposes.
Optional
Mandatory
N - Non-stock
Packaging information is needed by distributors for
warehousing and logistical purposes.
Optional
Mandatory
N - Non-stock
Packaging information is needed by distributors for
warehousing and logistical purposes.
5
Optional
Mandatory
N - Non-stock
LB
Optional
Mandatory
N - Non-stock
15
Optional
Mandatory
N - Non-stock
IN
Optional
Mandatory
N - Non-stock
12
Optional
Mandatory
N - Non-stock
IN
Optional
Mandatory
N - Non-stock
10
Optional
Mandatory
N - Non-stock
IN
Optional
Mandatory
N - Non-stock
This is the GTIN (SCC-14 Shipping Container Code) of the
IDW runs an algorithmic check to validate
next level within the packaging hierarchy. May be inner pack
the check digit, ensuring it is a real U.P.C. 30099977543214
or carton. Use this field as often as needed to describe the
number
full packaging hierarchy. E.g. Each, case, carton, pallet
The total number of pieces or packs in this container. Use this
If any packaging information is provided
field as often as needed to describe the full packaging
5
(B4) then this field becomes mandatory
hierarchy. E.g. Each, case, carton, pallet
If any packaging information is provided
Use this field as often as needed to describe the full
(B4) then this field becomes mandatory.
EA
packaging hierarchy. E.g. Each, case, carton, pallet
Only valid Unit of Measure codes can be
used in this field.
Unit of measure for gross weight. (G = Grams; K = Kilograms: Only valid Unit of Measure codes can be
L = Pounds; O = Ounces)
used in this field.
IDEA Board
Current Rules Directed Change
(red font)
https://ABCmanufa
The Spec sheet URL field must be populated with an
made
to order products are exempt from
Fields
J -the
SpecCritical
sheels might
not evaluation/certification)
Only valid Unit of Measure codes can be
CA
used in this field.
If any packaging information is provided
This is the GTIN for the item in a specific lowest level package
(B4) then this field becomes mandatory.
configuration. May be the each level. Use this field as often
IDW runs an algorithmic check to validate 00099977543214
as needed to describe the full packaging hierarchy. E.g. Each,
the check digit, ensuring it is a real U.P.C.
case, carton, pallet
number
The number of pieces or packs in this container. Use this field
If any packaging information is provided
as often as needed to describe the full packaging hierarchy.
1
(B4) then this field becomes mandatory
E.g. Each, case, carton, pallet
7.160
10.12
Additional Explanation
Voltage, 220, V
Optional
be available
J - Images might not be
available
Mandatory - Must
be a minimum of
identified critical
J - Attributes might not be
attributes (5 or
available
30% of available
if critical are not
identified)
N - Non-stock
N - Non-stock
N - Non-stock
applicable URL. The quality of the sheet will be further
evaluated in the new certification program.
The Image URL must be populated with an image of the
product. The quality of the image will be further
evaluated in the new certification program.
Packaging information is needed by distributors for
warehousing and logistical purposes.
Packaging information is needed by distributors for
warehousing and logistical purposes.
Packaging information is needed by distributors for
warehousing and logistical purposes.
Packaging information is needed by distributors for
warehousing and logistical purposes.
Packaging information is needed by distributors for
warehousing and logistical purposes.
Packaging information is needed by distributors for
warehousing and logistical purposes.
Packaging information is needed by distributors for
warehousing and logistical purposes.
Packaging information is needed by distributors for
warehousing and logistical purposes.
Packaging information is needed by distributors for
warehousing and logistical purposes.
Packaging information is needed by distributors for
warehousing and logistical purposes.
The product attribute field set must be populated per the
current SAID parameters, until the "critical attributes"
have been defined by NEMA. Once defined, those
critical attributes will be required.