LAW DEPARTMENT
CITY OF NEWTON, MASSACHUSETTS
CITY HALL
1000 COMMONWEALTH AVENUE
NEWTON CENTRE, MA 02459
TELEPHONE (617) 796-1240
FACSIMILE (617) 796-1254
CITY SOLICITOR
DONNALYN B. LYNCH KAHN
ASSOCIATE CITY SOLICITOR
OUIDA C.M. YOUNG
ASSISTANT CITY SOLICITORS
MARIE M. LAWLOR
ANGELA BUCHANAN SMAGULA
ROBERT J. WADDICK
MAURA E. o'KEEFE
JEFFREY A. HONIG
ALAN D. MANDL
August 11, 2011
Laura R6tolo, Esq.
ACLU of Massachusetts
211 Congress Street
Boston, MA 02110
RE:
Request Regarding Cell Phone Location Records
Dear Attorney R6tolo:
This office has worked with the Newton Police Department to prepare a response
to your office's above referenced request.
The Newton Police Department has used cell phone location records in virtually
no cases. The 9-1-1 Emergency dispatcher may have requested this information in a
few instances. I have enclosed the Wireless 9-1-1 Emergency Information Request
Form which a dispatcher would complete and send to Verizon. However, I am advised
that those forms are not subsequently maintained.
In response to your specific requests (please note I have numbered your bulleted
list ##1-10):
Request #1.
Enclosed Wireless 9-1-1 Emergency Information Request Form.
Request #2.
Enclosed Records Maintenance & Retention Schedule.
Requests #3-8.
No documents responsive to these Requests exist.
Request #9.
See response to Request #1.
Request#10.
No documents responsive to this Request exist.
- 415 -
In view of the few documents responsive to your request, no fee will be charged.
Very truly yours,
Ouida C. . ¥oung
Associate City Solicitor
Cc:
Matthew Cummings, Chief of Police
Capt. Paul Anastasia
- 416 -
STANDARD OPERATING PROCEDURES
NEWTON POLICEDEP ARTMENT
Bureau:
Date Issued:
09/01/88
PATROL
Section:
Effective Date:
Date of Revision:
RECORDS
SOP#:
500-75
09/01188
Revision Number:
12/16/03
Page Number:
lof6
1
Subject/Event: RECORDS MAINTENANCE & RETENTION SCHEDULE
RESPONSIBILITY: Each operational unit of the Newton Police Department shall maintain certain
operational records applicable to their unit. Juvenile records shall be separate from adult records as
outlined in General Order 430.
All records shall be maintained and retained in accordance with Massachusetts General Law Chapter 66
Section 8 and other applicable laws. The Department shall follow the Secretary of the Commonwealth
of Massachusetts Police Department Records Disposal Schedule 14-81, as a minimum time period for
retention.
The Patrol Bureau shall maintain the following records:
TYPE OF RECORD
RETENTION
l.
Arrest Records Adult/Juveniles
Permanent
2.
Preliminary Investigations
Permanent
3. Stolen Motor Vehicle Records
3 years
4.
Missing Persons
2 years after recovery
5.
Warrant File
Until service of warrant
6.
Journal
Permanent
- 417 -
SubjectlEvent:
RECORDS MAINTENANCE & RETENTION SCHEDULE
Procedure Number:
Page Number
500-75
20f6
The Detective Bureau shall maintain the following records:
TITLE
RETENTION
1.
HomicidelMurder
Permanent
2.
Rape and Sexual Abuse
Permanent
7 years
3. Ongoing Investigations of Serious
Misdemeanors and Felonies
4.
Permanent
Investigations of a Confidential
Nature (Organized Crime)
5. Drug Investigations
1 years
6. Identification Records
PhotoiFingerprint
Permanent
The traffic Bureau shall maintain the following records:
RETENTION
TITLE
1. Motor Vehicle Accident Reports
C~
Permanent
7 years (ifno
litigation pending)
3 years
e. Property Damage
7 years (if no
litigation pending)
3 years
a. Fatal Accidents
b. Hit and Run
Operator's Report
(No investigation)
d. Personal Injury
2. Motor Vehicle Citations
1 year
3. Motor Vehicle Citation Audit Sheet
1 year
4. Radar Log
3 years
The Community Service Bureau shall maintain a separate Juvenile Investigation file for the Youth
Officer.
- 418 -
SubjectfEvent:
Procedure Number:
RECORDS MAINTENANCE & RETENTION SCHEDULE
500-75
Page Number
30f6
COMMONWEAL TH OF MASSACHUSETTS
SECRETARY OF THE COMMONWEALTH
POLICE DEPARTMENT RECORDS DISPOSAL SCHEDULE 14-81
(Revised 2/96)
Records (a) Booking Sheet
Records (b)-Fingerprint Card
Records (c) Vehicle Inventory
Records (d) BOP Report
Records (e) RMV Report
Records (f) LEAPS Report
Tapes
Bite Investigation Report
11 Call Detail Record
11 years.
- 419 -
212
SubjectlEvent:
RECORDS MAINTENANCE & RETENTION SCHEDULE
LJ
LJ
IActiVit y.
IActivit y.
\ Investigation Report, Murder (no
arrest or warrant)
IActivitl"
I6ctivitt
IActivity.
IActivitl"
I~oumal
Ectivit y.
/ActiVity.
!Activity.
!Activity.
'IActivitl"
~ctivitt
IActivitl"
!Activity.
!Activity.
IActivitl"
IActivitt
IActivitt
IActivity.
~ctivitt
IActivitl·
IActivitl"
ILJUL:
I
L:JIIIY'~
CTI1212..61
DI'~'
DJJ
IC.277, 5.63
llpermanent.
No\EJI
II
2/28/96\
NolEJI
2128/96\
II
II
II
II
2128/961
2/28/961
2/28/961
2128/961
I~ermanent.
II
II
II
III year.
IIPermanent.
112 years after case is closed.
II
II
II
No1114.15
No1114.16
No1114.17
No1114.18
[90, s.26
Irermanent.
1\
2/28/96\
r·
Nol~1
90 ,S.26
17 years, provided no litigation is
pendmg.
N0IEJI
2/28/961
Ic.90, s.26
17 ye~rs, provided no litigation is
pendmg.
I
N0I~I
2128/96\
Ic.90, s.26
113 years.
1Motor Vehicle Accident Reports (f)
Ic.90, s.26
Investigating Officer's Report
IIMotor Vehicle Citation
IIMotor Vehicle Citation Sheet
IIMotor Vehicle Inventory Form
1\3 years.
11c.90c, s.2
1\c.90c,s.6
III year.
year.
113 years.
\~ft~r completion of satisfactory
audit.
III year after issuance.
III l'ear.
III year.
113 years.
113 l'ears.
113 years.
113 lears.
113 years.
I~uror Investigation Re£,ort
IILog (Blotter)
!IMissing Person Re£,ort
Motor Vehicle Accident Reports (a)
Operator's Report (investigation or no
investigation)
)iMotor Vehicle Accident Reports (b)
Fatal
Motor Vehicle Accident Reports (c)
Hit and Run
1Motor Vehicle Accident Reports (d)
Personal Injury.
!iMotor Vehicle Accident Reports (e)
Property Damage
LJ
IActivit y.
40f6
1111 years.
I
LJ
Page Number
500-75
L:JIII~'"
Investigation Report (no arrest or
(b) Assault with a Dangerous
lWeapon
Investigation Report (no arrest or
Ic.265, s.19
warrant) (c) Unarmed Robbery
lnvestigation Report (no arrest or
warrant). (d) Confining or putting in
fear with intent to commit felony'
Investigation Report of all crimes
except Murder and those covered by
c.265, 5.17, 18, 19,21 (no arrest or
warrant)
~arrant)
Procedure Number:
I
lrarking Ticket (Paid)
I ermits/Applications (Sunday work,
etc.)
IIPremises Ins£,ected Sli£,s
l~risonerProEerty SliE
IIProtective Custody Re£,ort (All)
I~ublic Records Reguest Form
IIRadar Log
IIStolen Goods ReE0rt
IIStolen Vehicle ReE0rt
II
Ilc.234, sA
LJIJY=
II
Ilc.9o,s.20A
I
II
II
Ilc.IIIB, s.8
II
II
Ilc.266, s.48
i1c.90D, s.33
lit
L~==r'p,
R""d;,g' ,fPh,", C,II, (911 L]IO;'P'"'' "u", 60 d.y, .fto<
etc.)
disposition of case, provided no
litigation is pending.
- 420 -
DLJ
I
II
II
V28~61
Nol~1 2/28/~~1
NolEJI
2/28/96\
II
II
II
No1114.2o
No1114.21
No1114.6o
II
II
II
2/28/961
2/28/961
2/28/961
II
NolEJI
2/28/96\
\[
NolEJI
2/28196\
II
II
II
II
II
II
II
No1114.24
No1114.25
No1114.26
No1114.61
No1114.27
No1114.28
No1114.29
2128/961
2/28/961
2/28/961
2/28/961
2/28/961
2128/961
2128/961
II
II
II
II
II
II
II
DLJI 2128~61
SubjectlEvent:
Procedure Number:
Page Number
500-75
50f6
RECORDS MAINTENANCE & RETENTION SCHEDULE
IActivitt
IActivit y.
Irraxi Cab Driver Records
I Unclaimed Property, Notice of Sale
IAdministration.IIAnnual ReEort (DeEartmentaQ
Administration. Icorrespondence
Administration.
riminal Offender Record
Information Request Form
IAdministration. IICruiser Maintenance ReE0rt
IAdministration.IIEguiEment Inventor;}:
IAdministration.IIEguiEment Maintenance Log
IAdministration.IILock-uE Rules and Regulations
Administration. Payroll (Departmental)
IIWhen sUEerseded.
II
~'1135, ss.8, 9,
113 years.
II
I~ermanent {one mint cOE;}:)'
II
13 years, if of no informational or
evidential value.
III
113 years.
II
II
IlcAO, s.34
D
II
No1114.64
II
2/28/961
II
NolEJI
2/28/961
I[
Yes11I4.31
II
2/28/961
NolE:J1
2/28/961
Nol~1
2/28/96\
I
II
III }'ear after retirement of vehicle.
No1114,35
I~ermanent.
Noll14J7
No1114.38
No1114.40
II
IIUntil sUEerseded b~ next invento!1.11
I~fter retirement of eguiEment.
II
After audit, provided a permanent
ecord of earnings is retained by
Police Department or other
!municipal office.
II
I
2/28/961
2/28/961
2/28/961
2/28/961
II
II
2/28/961
2/28/961
DITJ
IAdministration. I~rocedural Rules
I~ermanent.
\I
II
IAdministration. I~oll Call ReE0rt
113 ;}:ears.
II
II
Administration. Schedule of Departrnental Payments
IEfter use.
o Treasurer
II
Administration. Travel Expense Report of Court
Aft~r
completion
of
satisfactory
IC.262, s.53B .
audit.
!Witness
~dministration.l~niform National Crime ReE0rts
IIWhen
sUEerseded.
II
II
I!APEointrnent Certificate
~ersonnel.
IlcAI, s.96
I~ermanent.
II
I~ivil Service Records
~ersonnel.
1~.31, s.61
I~ermanent.
II·
c.260, ssJA, ,4 years following closure of
ICivilian Complaints, no specific
Ipersonnel.
officers named
5B
investigation.
~ivilian Complaints, substantiated
Personnel.
c.149, s.52c,
7 years following closure of
c.260, ss.3A,
investigation or 3 years following
5B, c.277, s.63 termination of employment,
whichever is later; retain outside
personnel file.
pvilian Complaints, unsubstantiated c.149, s.52C, rl years following closure of
c.260, ss.3A, investigation or 3 years following
5B
termination of employment,
whichever is later; retain outside
personnel file.
Disciplinary Case Files, resulting
c.149, s.52C, 7 years following closure or 3 years
Personnel.
from administrative reprimand
c.151 B, c.260, following termination of
s.5B, c.277,
employment, whichever is later;
s.63
etain with personnel file.
29 CFR
1602.30
Disciplinary Case Files, resulting
c.149, s.52C, 7 years following closure or 3 years
from civilian complaint
c.260, ss.3A, following termination of
5B, c.277, s.63 employment, whichever is later;
etain with personnel file.
I
II
II
II
II
Noll I 4.43
No1114,44
I
Nol~1
2/28/961
NolEJI
2/28/961
II
II
II
2/28/961
2/28/961
2/28/961
NolEJI
2/28/96\
No1114.63
No1114.32
No1114.33
I
D
,ODD
ODD
D
DDI
Ipersonnel.
IIEmPlOyment History Records
I[
120 years following termination of
employment.
- 421 -
I
No 14.51
.
2/28/96
I
Nol~1
V28/96i,
I
2/28/96\
SubjectlEvent:
RECORDS MAINTENANCE & RETENTION SCHEDULE
Personnel.
IPersonnel.
IPersonnel.
I
Personnel.
Internal Investigation Case Files
IILeave ReEorts
Il2vertirne ReEorts
Reprimands, administrative
Personnel.
lReprimands, resulting from civilian
complaint
IPersonnel.
IlYacation Re~ort
Procedure Number:
500-75 .
c.ISI B, c.260, 7 years following closure; retain
s.5B, c.277.
with personnel files.
s.63
11e.41, s.lIlF
- 422 -
60f6
DE] 2/28~UI
113 z:ears.
II
113 years.
II
II
c.149, s.S2C, ~ years or 3 years following
c.ISI B, c.260, ermination of employment,
s.SB
whichever is later; retain with
personnel file.
c.149, s.52C, 7 Y'''' followi,.
3 Y''''
c.260, ss.3A, following termination of
SB
employment, whichever is later;
c.277, s.63
etain outside personnel file. .
IlcAl, s.IIIA 113 xears.
II
0]""""
Page Number
No1114.39
No1114.41
II
II
2/28/961
2/28/961
ODD
DO
2I28~61
Noll14A7
II
2/28/961
Wireless 9-1-1 Emergency Information Request Form
From: (INSERT LETTERHEAD)
To:
(include agency main
voice and fax numbers)
This is an emergency request for information on the following wireless number:
(
)
-
This agency received a 9-1-1 emergency call for assistance from the above wireless telephone
number.
Date of Call
Time of Call
00:00- 24:00
Duration
Min: Sec
!
Nature of Call
Based on that telephone call, we believe that one or more people face immediate danger of death or
serious injury. We request that you promptly provide to the extent available the following information
necessary to initiate the appropriate response. (Please use above fax & telephone numbers.)
Subscriber name, billing address, home & business phone numbers for the above number
Cell site or location information for the 9-1-1 call from the above number
REQUESTING AGENCY INFORMATION
Title
Requesting Agency Case Number:
Signature
Employee
Requesting Agency Dispatch Log #:
", Copyright 2004 by the Alliance for Telecommunications Industry Solutions, Inc. All rights reserved.
- 423 -
Date