BoPP POLICY FRAMEWORK
AC-01 Programme development,
modification, review, and sharing
AC-01 Programme development, review, modification and sharing.docx
Key evaluation questions
 How well do learners achieve
 What is the value of outcomes for key stakeholders including learners?
 How well do programmes and activities match the needs of learners and other stakeholders?
 How effective are governance and management in supporting educational achievement?
QMS Standard 2 – Development and Review of Qualifications and Educational Programmes
Key Stakeholders involved in consultation
Academic Standards Sub Committee, Heads of School, Business Unit Managers, Academic Advisors,
IMU team.
Contents
1.
PURPOSE .............................................................................................................................. 2
2.
SCOPE .................................................................................................................................. 2
3.
PRINCIPLES ........................................................................................................................... 2
4.
PROCEDURES ........................................................................................................................ 3
4.1
Programme approval .............................................................................................................. 3
4.2
Programme Development Process ......................................................................................... 3
4.2.1
Communications ............................................................................................................. 3
4.2.2
Approval to develop a programme ................................................................................. 3
4.2.3
Development and approval of a Business Case .............................................................. 3
4.2.4
Development processes .................................................................................................. 3
4.2.5
SMIS programme data set up ......................................................................................... 4
4.3
Changes to existing programmes (modification) .................................................................... 4
4.4
Programme resting or discontinuation ................................................................................... 4
4.5
Programme review and evaluation......................................................................................... 5
4.5.1
Annual Programme Evaluation Reviews ......................................................................... 5
4.5.2
Student evaluation of teaching ....................................................................................... 5
4.5.3
Student evaluation of courses ........................................................................................ 5
4.6
Sharing programmes with other organisations ...................................................................... 5
Hardcopies of this document are considered copies of the original.
Please refer to the electronic source (Hinaki) for the controlled latest version.
1
4.6.1
Initial approval in principle ............................................................................................. 5
4.6.2
Approval process............................................................................................................. 5
5.
EVALUATION ........................................................................................................................ 6
6.
RELEVANT DELEGATIONS ...................................................................................................... 6
6.1
Academic Statute extract ........................................................................................................ 6
3.
PROGRAMME APPROVAL AND REVIEW ................................................................................. 6
4.
PROGRAMME REGULATIONS ................................................................................................ 6
6.2
Delegations Register extract ................................................................................................... 7
Academic ......................................................................................................................................... 7
7.
LINKS TO LEGISLATION, GUIDELINES, RELATED POLICIES, PROCESSES AND FORMS................. 7
8.
DEFINITIONS......................................................................................................................... 8
9.
DOCUMENT CONTROL ........................................................................................................ 12
1.
PURPOSE
High level intention of the institution for the policy
The purpose of this policy is to provide a framework for the development, sharing, redevelopment
and continuous improvement of academic programmes
2.
SCOPE
Breadth of application
This policy applies to all academic programmes of study, across all funding types, offered by Bay of
Plenty Polytechnic. It includes BoPP’s Te Waka Hourua (Dual Heritage) philosophy and associated
strategies.
3.
PRINCIPLES
Strategic statements about values and strategies – a test for the validity of the procedures
The principles that underpin this policy are:
3.1
BoPP is committed to delivering excellent and relevant programmes that offer our students
workable pathways into the workforce and capability to contribute to their communities.
3.2
BoPP is committed to ensuring the polytechnic has the confidence of our regulating agencies
through the excellence of its portfolio and its delivery.
Hardcopies of this document are considered copies of the original.
Please refer to the electronic source (Hinaki) for the controlled latest version.
2
4.
PROCEDURES
The required actions
4.1
Programme approval
4.1.1
All programmes of study 40 credits and more must be approved by Academic Board using
the approved processes.
4.1.2
All Training Schemes must be approved under delegated authority by the Director Academic
using the approved process.
4.1.3
All programmes of study offered by the Polytechnic must be approved and accredited by the
relevant external quality assurance agency.
4.1.4
The specific delivery mode(s) must be clearly stated in programme documentation.
4.1.5
Where an approved programme is to be delivered away from a main campus, this must be
approved by Academic Board and communicated to all business units. This approval must
state whether:
4.1.5.1 the delivery is ‘off campus’ and the data not separately reportable
4.1.5.2 the delivery at a specific delivery site where data can be separately reported.
4.2
Programme Development Process
4.2.1
Communications
4.2.1.1 Plans for programme development will be notified by each Head of School to the
Director Academic in May to July each year
4.2.1.2 The schedule of all active and proposed programmes will be notified to Academic
Board and all business units in February and June each year.
4.2.2
Approval to develop a programme
4.2.2.1 The Head of School seeks approval in principle from the Director Academic to begin
developing a programme.
4.2.3
Development and approval of a Business Case
4.2.3.1 Following 4.2.2.1, a meeting is held of all internal stakeholders to scope issues and
support.
4.2.3.2 The Business Case is developed in collaboration with all stakeholders.
4.2.3.3 The Business Case is presented to Management Forum and to Academic Board for
relevant approvals.
4.2.4
Development processes
4.2.4.1 Programme development is facilitated by the Academic Manager in conjunction with
the Head of School and in collaboration with academic staff and other institute
services as appropriate.
Hardcopies of this document are considered copies of the original.
Please refer to the electronic source (Hinaki) for the controlled latest version.
3
4.2.4.2 A working group will be established with a project plan and clear timelines.
4.2.4.3 All programme development must use the approved templates and follow the
approved guidelines to ensure that academic, Te Waka Hourua and financial and
operational management requirements for consultation are met.
4.2.4.4 Guidelines will be published on Hinaki and updated annually.
4.2.4.5 Where an overseas travel component is included in a programme it must meet one
of the two conditions in the TEC Overseas travel Conditions stated in SAC128:–
either an exemption from TEC or assurance that the travel is not funded by Student
Achievement Component funding, or included in fees/course costs.
4.2.4.6 To request an exemption from TEC as noted in 4.2.4.5 Academic Board will be
assured that:
 the overseas travel is integrally linked to stated academic course outcomes, and
 that the course is a compulsory requirement of a qualification and/or major, and
 that the academic outcomes for the courses (as stated in the first dot point
above) cannot be achieved in any other manner in New Zealand.
4.2.4.7 Programme development will include the writing of NZQA required accreditation,
approval and consent to assess documents.
4.2.5
SMIS programme data set up
Set up of ebs4 programme data must adhere to agreed data standards and coding
conventions as described in the New Programme of Study Development and Approval
Process.
4.3
Changes to existing programmes (modification)
4.3.1
Approval for changes must conform to the NZQA schedule of Type 1 (internal approval) and
Type 2 (external approval) as shown in the Guidelines.
4.3.2
Where significant changes to existing programmes are planned, consultation with students
where appropriate, and approval by Te Waka Hourua and the Academic Standards SubCommittee is required.
4.3.3
Where changes impact on current students, they must be advised of the change in writing in
a timely manner prior to the commencement of the next course.
4.4
Programme resting or discontinuation
4.4.1
Decisions may be made to
4.4.1.1 Change the number of places to be offered in a programme
4.4.1.2 Not enrol into a programme for a semester or year (moves the programme status
from active to inactive)
4.4.1.3 Permanently cease offering a programme (moves the programme status from active
to expiring or discontinued).
4.4.2
The recommendation for change is proposed by the Head of School to the Director Academic
and agreed or not agreed.
Hardcopies of this document are considered copies of the original.
Please refer to the electronic source (Hinaki) for the controlled latest version.
4
4.4.3
The decision must be advised in writing by the Head of School to the IMU Team Leader,
Marketing and Communications Manager and to Management Forum for conveying to
appropriate business units. The decision must also be advised to Academic Board as a
component of the School Leadership Team Report.
4.4.4
Where a programme is to be discontinued, provision for existing students to complete the
qualification must be documented, notified to Academic Board and advised to students in
writing.
4.5
Programme review and evaluation
4.5.1
Annual Programme Evaluation Reviews
4.5.1.1 All programmes of study must complete an APER using the current template and
deliver this electronically to the Academic Manager by the end of January the
following year.
4.5.2
Student evaluation of teaching
4.5.2.1 All academic staff must have a student evaluation of teaching at least once each
year.
4.5.2.2 Evaluations must be discussed with the line manager and use to inform appraisal and
goal setting.
4.5.3
Student evaluation of courses
4.5.3.1 All courses must have an evaluation by students at least once each offering.
4.5.3.2 Evaluations must be discussed by the Group Leader, Programme Coordinator and
academic staff.
4.5.3.3 A summary and action plan must be provided in the Annual Programme Evaluation
Review.
4.5.3.4. Overall evaluation outcomes are reported to Academic Board.
4.6
Sharing programmes with other organisations
4.6.1
Initial approval in principle
4.6.1.1 The Head of School seeks approval in principle from the Academic Director to either
 share a BoPP programme
 sell BoPP resources to another provider
 acquire a programme or resources from another provider
4.6.2
Approval process
4.6.2.1 The process outlined in the Guidelines for Programme Sharing must be followed.
Hardcopies of this document are considered copies of the original.
Please refer to the electronic source (Hinaki) for the controlled latest version.
5
5.
EVALUATION
Evaluation of the effectiveness of the policy and implementation – do people do what is expected
This policy will be evaluated when new programmes of study are developed or modifications made
with regard to the robustness of the programme approval application and readiness for external
approval. Effectiveness relates to programmes of study meeting the needs of key stakeholders and
on-going evaluation processes leading to improvement.
6.
RELEVANT DELEGATIONS
Council approves all delegations contained within the Academic Statute and Delegations Register
and relevant ones are shown here
6.1
Academic Statute extract
3.
3.1
3.2
3.3
4.
4.1
4.2
4.3
4.4
PROGRAMME APPROVAL AND REVIEW
All new and modified programmes are subject to approval and re-approval by the
Academic Board.
All new programmes require Business Case approval to be approved by the
Management Forum following exploratory research. Management Forum approves
the continued consultation and development of the programme.
The policies and procedures for the development of qualifications in educational
programmes including the review of existing programmes shall be contained in the
Quality Management System.
PROGRAMME REGULATIONS
Every programme leading to a qualification registered on the New Zealand
Qualifications Framework shall be supported by written regulations approved by the
Academic Board, detailing the formal requirements for admission to and completion
of the programme and its constituent courses.
Programme specific regulations must be evaluated and recommended for approval
by the Academic Standards Sub-Committee and approved by the Academic Board.
Where there is a conflict between this Statute and such regulations, this Statute
shall prevail unless it states otherwise.
Regulations shall be made available to students at the commencement of the
programme.
The information for inclusion in Programme Regulations shall be contained in the
approved Programme Regulations template as part of a set of programme
documentation approved by the Academic Board and in the Programme Handbook.
Hardcopies of this document are considered copies of the original.
Please refer to the electronic source (Hinaki) for the controlled latest version.
6
6.2
Delegations Register extract
Academic
From
Council
Edn. Act
1989
s222 (11)
Council
Edn Act
1989
s193 (2) (a)
Council
Edn. Act
S193 (2) (b)
Academic
Board
AB06/24 17/02/06
7.



To
Academic
Board
Delegation Authority
Quality
 Approve new or revised courses and programmes of
study
assurance

Hear and adjudicate grievances arising from academic
policies
matters and where necessary make recommendations
and
to the Chief Executive
processes
 Provide advice, recommendations and reports on all
academic matters
Chief
Executive
Academic
 To provide courses of study or training, and admit
students
Academic
Board
Academic
 To grant, scholarships, bursaries, prizes, and
qualifications within approved policies
Director,
Academic
Quality
assurance
process
 Approval of programmes of less than 40 credits using
QMS criteria
LINKS TO LEGISLATION, GUIDELINES, RELATED POLICIES, PROCESSES
AND FORMS
Relevant Legislation/Rules
NZQA Training Scheme Rules
NZQA Consent to assess against standards on the DAS
2011
NZQA DAS listing and operational rules 2011
Related guidelines and forms
Supporting statements indicating the sort of
action that should be taken in particular
circumstance and the approved forms to be
used.
F-ACAD-048 Approval in principle
Insert the relevant titles from the NZQA website
F-ACAD-036 Business Case for new programme
http://www.nzqa.govt.nz/about-us/ourdevelopment
role/legislation/nzqa-rules/
F-ACAD-047 Business Case budget for new
programme development
G-ACAD-024 ASSC Guidelines
Related policies
F-ACAD-069 ASSC Report – new programmes
 G06 Establishing and Maintaining
Relationships with Iwi and Māori Communities F-ACAD-034 ASSC Evaluation of changes
 AC-02 Assessment, moderation and reporting F-ACAD-035 ASSC Report - programme changes
G-ACAD-002 Te Waka Hourua programme
of credit
 Academic Committees Terms of Reference
approval criteria
Hardcopies of this document are considered copies of the original.
Please refer to the electronic source (Hinaki) for the controlled latest version.
7

F-ACAD-042 Programme regulations
F-ACAD-003 Capability document
F-ACAD-041a Curriculum document

F-ACAD-043 Curriculum cover sheet for
acquired programmes of study
F-ACAD-006 Funding form – FAAF Template
G-ACAD-035 Change process for approved
programmes
F-ACAD-005 Training Schemes Approval Form
F-ACAD-040 Training Schemes Funding Form
Related ebs4 process documents
F-ACAD-037 Delivery site away from main
 New Programme of Study Development and campus – approval application
G-ACAD-039 Programme Sharing BoPP and
Approval
 Existing Programme Modification and Cyclical other ITPs
Review
G-ACAD-040 Programme sharing procedure
 Existing Programme Expiry
F-ACAD-052 Certificate of Proficiency approval
 Programme Review and Evaluation
request
 New Qualification Pre Approval
G-ACAD-020 Evaluation guidelines BoPP 2012
 NZQA Consent to Assess Standards
F-ACAD-020-023 and 068 Teaching, Course and
 Annual Programme Rollover
Programme Evaluation Request Forms
 Annual Course Fees Setting
F-ACAD-058-062 and 066 SETMAP item banks
F-ACAD-046 Annual Programme Evaluation
report template
G-ACAD-046 Annual Programme Evaluation
Report ppt
G-ACAD-044 Evaluative conversation guidelines
F-ACAD-044 Evaluative conversation ppt
template
F-ACAD-070 Evaluative conversation GL
template
G-ACAD-031 Employer perceptions survey
action diagram
G-ACAD-042 Graduate destination survey
action diagram
Hinaki - Programme site user manual
Hinaki - Programme step by step instructions
8.
Guidelines for Changes to Approved Courses
for ITPs, December 2010 (awaiting 2013
version)
Ensuring
consistency
of
qualification
outcomes,- a discussion paper January 2011
(NZQA website)
DEFINITIONS
Accreditation
Confirms that a provider is deemed capable of delivering an approved,
programme of study leading to a qualification. A programme of study must
be approved if a provider wishes to be accredited by NZQA to deliver it.
A provider may seek accreditation to deliver another organisation’s approved
Hardcopies of this document are considered copies of the original.
Please refer to the electronic source (Hinaki) for the controlled latest version.
8
qualification (NZQA definition - modified).
Ahi Kaa
From the term “burning fires” denoting a relationship sustained by
ongoing activity and connectedness where both parties value each other’s
engagement and purpose.
Ako
Used to connote teaching or learning depending on context
Ākonga
Student
Aotearoa
Name given to this country by the early Māori navigators to these shores
Consent to Assess
Confirms that a provider is capable of assessing against standards. A provider
must have consent to assess for all unit standards assessed in a course before
obtaining course approval and accreditation.
(NZQA definition) Formerly called accreditation.
Curriculum
An organised set of formal education and/or training intentions. This
includes the learning outcomes, learning, teaching and assessment strategies
and resources.
Evaluation
The systematic determination of the merit (quality), worth (value) or
significance (importance) of the quality of outcomes for learners and other
stakeholders and processes that contribute to this (Scriven, 1991).
The evaluative process includes a planned approach to gathering, analysing
and synthesizing evidence from multiple sources.
(Ref Evaluate : An introduction to External Evaluation and Review for tertiary Education
Organisations, 21 July 2008)
Hapu
Grouping of whanau which when put together make up iwi. Eg Ngāti Ruahine
and Ngai Te Ahi
Iwi
Descendants of eponymous ancestor. Eg : Ngāti Ranginui, Ngaiterangi
Kaiako
Tutor
Kaunihera
A transliterated form of “Council”
Mātauranga
Knowledge as pertaining to Te Ao Māori
NZQA Type 2
programme
changes requiring
approval by NZQA
Type 2 changes may occur as a result of a review of the qualification which
means the programme leading to the qualification consequently needs to be
changed to meet the new qualification requirements.
This requires NZQA approval. Type 2 changes may apply to certificates and
diplomas at level 7 which have an integrated qualification and programme.
As with applications for programme approval or provider accreditation, the
Hardcopies of this document are considered copies of the original.
Please refer to the electronic source (Hinaki) for the controlled latest version.
9
Provider Category determines the information required by NZQA.
Downloaded from NZQA website 23/01/2013
NZQA Type 1
programme
changes – these
do not require
approval of
NZQA
Type 1 changes relate to one or more components of a programme which
do not have an impact on the overall programme and where the qualification to
which the programme leads is unchanged. A component means the courses,
papers, modules or assessment standards that make up the programme leading
to the qualification. Details of the changes are submitted to NZQA to ensure
accurate records are maintained and the criteria for programme approval
continue to be met. These changes do not require NZQA approval. However,
if there are changes to more than one programme component which, when taken
together, NZQA considers impact on the overall programme, then NZQA will
consider the application as a type 2 change.
Downloaded from NZQA website 23/01/2013
For BoPP
Type 1 internal approval changes may relate to change in
 delivery mode
 delivery timeframe
 assessment (refer to policy AC-02)
NZQA
Qualification
Review categories
Category A
The qualification is published as a new version with the same NQF ID
Changes are made to SSB name, contact details or purpose statement
No change is made to title, rules or components of the qualification
No transition arrangements are required
(downloaded
from
NZQA
11/2/13s
Category B
The qualification is published as a new version with the same NQF ID
Changes are made to title, rules or components
The new version of the qualification recognises a similar skill set to that
recognised by the previous version
The SSB is confident that people awarded the new or previous version
are comparable in terms of competence
Transition arrangements are required if candidates must gain
additional/different credits for the new version
Category C
A new (replacement) qualification is published with new NQF ID
Category D
Qualification will expire.
There is no replacement qualification
Significant changes are made to the qualification in terms of components,
structure, type or level
Hardcopies of this document are considered copies of the original.
Please refer to the electronic source (Hinaki) for the controlled latest version.
10
The SSB views people with the replacement qualification as being
significantly different in terms of competence from those with the replaced
qualification
Transition arrangements are required
Transition may be limited to phase-out dates
Qualification is no longer required by industry
The qualification is designated as expiring and a last date for meeting
the qualification requirements is set
Pia
Graduate
Programme
Study
of An approved programme is a coherent arrangement of learning or training
that is based on clear and consistent aims, content, outcomes and assessment
practices, which leads to a qualification listed on the NZQF. The term programme
may be used.
Qualification
An award recognising the successful completion of a prescribed programme of
study.
Rūnanga
Generally a governance body of iwi corporate
Significant
Significant changes to a qualification include changes to the:
change defined  Equivalent Full-Time (EFTS) vale of a qualification. However, if the change in
by the TEC
EFTS value is the result of a revision to a unit standard, then the Tertiary
Education Organisation (TEO) does not require re-approval from an external
quality assurance body.
 Number of teaching weeks that changes the EFTS value of the qualification.
 Qualification’s delivery method (for example face-to-face delivery changing to
distance delivery).
 Total credits in the qualification:
o When a TEO adds additional credits to a national qualification a
variance of less than 5% over the credit value (maximum number of
credits in the case of a variable credit qualification) is acceptable.
Additional credits will ot raise the EFTS value of a national
qualification.
o A variance of more than 5% over the maximum number of credits to a
national qualification changes it to a local qualification. If this occurs,
TEOs require full approval and accreditation.
o Any reduction in the number of credits in a national qualification
changes it to a local qualification. If this occurs, TEOs require full
approval and accreditation.
 Length of a qualification or the timeframe to complete a qualification
(acceleration or compression). See changes to the Length of Qualifications
below:
Hardcopies of this document are considered copies of the original.
Please refer to the electronic source (Hinaki) for the controlled latest version.
11




Core or compulsory content of a qualification.
Strands or the addition of new majors.
Level of the qualification on the New Zealand Qualifications Framework
(NZQF).
Qualification delivery sites.
Significant
change requiring
Academic
Standards
Sub
Committee
evaluation
Significant
change requiring
Te Waka Hourua
evaluation
ASSC approval is required for all of the above points in the TEC definition with
the degree of documentation being on a case by case basis. As a general rule,
ASSC will wish to see any change to purpose of the qualification, additional
strands/majors, structure or delivery.
Te Ao Māori
Worldview as perceived by Māori
Te Reo
Language and communication of Māori
Te Waka Hourua
The term adopted to demonstrate the dual heritage approach to planning
learning and teaching, epitomised best by the concept of a twin hulled waka.
A process and a practice deemed to be the right way from a Māori perspective
at a given time.
Tikanga
Te Waka Hourua is interested in the purpose and drivers for changes to the
qualification and approval is required for the following
Qualification’s delivery method (for example face-to-face delivery changing
to distance delivery).
Strands or the addition of new majors.
Qualification delivery sites.
Whānau
Family kin
Whanaunga
Related by and through whānau
9.
DOCUMENT CONTROL
Approving body:
Responsibility:
First point of contact:
First approved:
This version
approved:
Applies from:
Academic Board
Director Academic – Academic aspects
Director Education and Maori Development – Mātauranga aspects
Academic Manager
May 2013
AB13/74
June 2013
Hardcopies of this document are considered copies of the original.
Please refer to the electronic source (Hinaki) for the controlled latest version.
12
Review due:
June 2016
Hardcopies of this document are considered copies of the original.
Please refer to the electronic source (Hinaki) for the controlled latest version.
13