INFORMATION ABOUT
NSW Health Price Global Location Numbers
Business Procurement Services
Purpose of this document:
To describe the NSW Health Price GLN hierarchy
What are GLN’s?
• numeric identifier assigned to physical locations and legal entities;
• key data element for the implementation of the National Product Catalogue (NPC) and
electronic trading projects at state and territory Health Jurisdictions, along with many
private health providers; and
• used when publishing prices onto the NPC.
What are the different types of GLN’s?
The following GLN’s are assigned by the HealthShare NSW Catalogue and Data Management
Team:
GLN TYPE
DEFINITION
Trading-Partner-GLN
Ship-to-GLN
Bill-to-GLN
Price-GLN
the information recipient GLN for NSW Health is 9377778602936
physical sites where products may be delivered direct by Suppliers
business addresses where invoices may be forwarded for processing
legal entities where specific commodity prices may be as assigned
The NSW Health Price GLN hierarchy
GLN PRICE
HIERARCHY
NOTES
•
•
•
1. Whole of
State
•
•
2. Public Health
Organisations
(PHO)
•
•
•
•
•
3. Ship to
Locations
•
Refers to the whole of state NSW (Health).
Commodities with prices assigned to the Whole-of-state GLN
9329537000002 are purchasable by ALL of NSW Health at the
published whole-of-state price.
Further assignment of the Whole-of-state price to individual business
units GLN is NOT required.
Prices assigned to the whole-of-state GLN initiates the product
information in NSW Health procurement systems. If publishing to a
lower hierarchal level GLN (for example, due to a locally negotiated
contract price deal with a Local Health District, Hospital or Business
Unit) a whole-of-state price MUST be loaded to initiate product
information in NSW Health’s Procurement System in conjunction with
the Local Health District, Hospital or Business Unit price.
Incorporates NSW Health Local Health Districts and other entities
(known as operating units).
Prices assigned to PHO GLN overrides the mandatory whole-of-state
prices and are purchasable by all business units within the PHO.
Each PHO is linked to appropriate internal Ship-to-Locations below for
the purpose of physical product delivery by Suppliers.
Note that only one price (defaults to the lowest) may be enabled for a
Ship-to-Location for each item.
Incorporates Hospitals and other business units within the PHO.
Commodities with prices assigned to these GLN overrides prices
assigned to the mandatory whole-of-state GLN and PHO GLN (if
assigned).
Commodities with prices assigned to these GLN will be available to all
users linked to the GLN at the lowest price.
Author: Catalogue Data Management Team
Date: 18.08.2015
Version: 7.0
INFORMATION ABOUT
Business Procurement Services
NSW Health Price Global Location Numbers
Other key consideration when assigning and publishing prices to the above GLN?
All prices assigned to any GLN and published to the NPC for NSW Healthshare “must” indicate
the price expiry end date (provided in the NPC as Effective End Date/Time & Effective End date
Context). This requirement is applicable for both contract and list prices. To ensure ongoing data
currency and accuracy, the NSW Health system has been configured to disable processing of
Items that do not indicate price expiry end date. The Healthshare NSW system is also unable to
receive and process prices classified as “transactional”, as such price type includes freight and
handling charges, this is in contrast to contract and list prices that excludes freight and handling
charges. NSW Health’s State procurement system processes freight and handling charges
separately.
GS1 Locatenet
NSW Health GLN’s are published to trading partners through the GS1 Locatenet® system.
Locatenet® is a national directory of Healthcare GLN’s endorsed by all state and territory Health
Departments. For more information please click here.
Notes on GLN and visibility of prices
•
•
•
Prices (of commodities) published to NSW Health through the NPC are processed in
accordance with price assignments based on the NSW Health price-GLN hierarchy (as
described in the previous pages).
Within the NSW Health State Based Oracle system, although the purchasability of items is
restricted based on Price-GLN assignments, such prices although not purchasable by
others, are visible to all Oracle system users within the state.
Visibilty and purchasability of items covered under state contracts are subject to the terms
and conditions of contracts.
Notes on GLN currency of information
•
•
It is highly recommended that NSW Health GLN information is accessed / viewed via
Locatenet® instead of obtaining information by phone, email or by any other means. This
ensures up-to-date information from the correct source.
HealthShare NSW Business Procurement Services are cleansing GLN location information
to support state wide projects such as the Oracle R12 implementation. Therefore
subscribers to Locatenet® are notified of ongoing adjustments automatically by GS1 autoalert emails. Obtaining GLN information by other means may expose the risk of using an
obsolete or inaccurate GLN.
Where to get more information?
•
•
•
To view, subscribe and receive automated notification about NSW Health and other Health
jurisdiction & private providers GLN, go to the GS1 Locatenet® site located at:
www.gs1locatenet.com.au
For further information on GS1 Locatenet® please contact GS1 Quality Services Support at
GS1 Australia on 1300 227 263 or by emailing gs1locatenet@gs1au.org
For more information about NSW Health GLN contact the HealthShare NSW Catalogue and
Data Management Team on the following:
o
o
Phone 1800 822 350
E-Mail: HSNSW-npc@health.nsw.gov.au
Author: Catalogue Data Management Team
Date: 18.08.2015
Version: 7.0