Banner Student Information System—UAA User’s Guides
General Information
The examples in these User’s Guides include proprietary information of Ellucian, Inc. and are
not to be copied, reproduced, lent or disposed of, nor used for any purpose other than that for
which they are specifically provided without the written permission of Ellucian, Inc.
These user’s guides are for the use of University of Alaska employees only, and are not to be
given to, lent to or used by outside agencies or individuals. When replacing pages of your
user’s guide documents, shred any outdated pages that include sample forms or reports.
All names and ID numbers in examples have been changed to protect student and employee
confidentiality.
Functions, Keystrokes, Buttons and Options
In these documents, function names are in bold type with < and > brackets: <Function>
Keystrokes are in bold with [ and ] brackets: [Keystroke]
Button names are in bold type without brackets: Button
Items from the Options Menu are in bold type without brackets: Option
Because there are now many ways to perform most functions—clicking a toolbar button with
the mouse, typing keystrokes, or by using drop-down menus—most keystrokes are not specified
in these guides. For keystrokes, please use Banner’s <Show Keys> function or refer to one of
the function key sheets available in the Statewide Banner Navigation Workbook or from the
UAA Banner SI web site (bannersi.uaa.alaska.edu).
Auto Hint/Status Line
The auto hint line and status line are at the bottom left corner of the Banner window. They
show definitions, instructions, error messages, and status information such as the number of
records in a multiple-record list.
Course Numbers
Course numbers for UAA and its extended campuses start with the letter A (for the Anchorage
catalog). The extended campuses typically use the catalog that belongs to the main campus they
are associated with: for example, Mat-Su College, Kenai Peninsula College, Kodiak College
and Prince William Sound College typically offer classes from the Anchorage catalog.
THR A111
SWK A462B
ENGL F200X
ART S138
UAF’s course numbers start with F; UAS’s start with S. Before fall 2016, Prince William Sound
College (then a community college) also had its own catalog, and its course numbers started
with V.
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Validation Table/List of Values
When you need to type a code or other piece of data into a field, you can often select the item
from a list of valid codes, called a validation table or list of values. A list is usually available if
the auto hint line says you can “LIST for valid codes” or if there is a Search button by the field.
To see the list, use the <List> function ([F9] or open the Help Menu and select List) or click
the Search button.
You can move the cursor through a list by using <Next Record>/<Previous Record> [Down
Arrow]/[Up Arrow]. You can also use the scroll bar to see more of the window (though this
may not move your cursor in the list). In some lists, you can scroll using the mouse wheel.
To narrow down the list, start typing what you think the code is. As you type, items that do not
match will disappear; [Backspace] to recover them. More advanced searches can be done by
typing in the Find box, but you must press [Enter] or click the Find button to find the results.
When you find the item you want, you can double-click on it with your mouse, or, if your
cursor is on the item, press the [Enter] key or click the OK button. To leave the list without
choosing an item, <Exit> or click the Cancel button.
Options Menu and Right-Click Menu
The Options drop-down menu shows available shortcuts to other blocks in the form, and to
other related forms. Some forms have “hidden” blocks which are only accessible through the
Options menu, not with the <Next Block> and <Previous Block> functions. To open the
Options menu, click on it. To go to another block or form, click on the item you want.
If you move into other forms—sometimes called “drilling down”—<Exit> will back up.
Some forms and blocks have no options available; in that case the Options menu will be grayed
out and will not open if you click on it.
Another way to see a list of options is to right-click on an empty area of the form. In most
cases, a special menu with several basic functions and the available options will open.
UAA Section Numbers
The digits in UAA’s section numbers have specific meanings:
First Character
Spring
0__ On-campus location
1__ Off-campus location, including Eagle River and all military sites
2__ Distance-delivered course
Summer 3__ On-campus location
4__ Off-campus location, including Eagle River and all military sites
5__ Distance-delivered course
Fall
6__ On-campus location
7__ Off-campus location, including Eagle River and all military sites
8__ Distance-delivered course
All
9__ Special program
94_ Tech Prep class; the remaining number or letter represents the instructor
Private music lesson sections typically begin with 0 regardless of the semester.
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Second and Third Characters
Anchorage, Chugiak-Eagle River, Joint Base Elmendorf-Richardson
_01
_2A
_0A
_30
_40
–
-
_50 _60 _70 _80 _8A _90 _9A _C1 _D1 _M1
_V1 _W1 -
_29
_2Z
_0Z
_39
_49
_59
_69
_79
_89
_8Z
_99
_9Z
_C9
_D9
_M9
_V9
_WZ
Regular course
Regular course
Workforce/corporate class offered through UAA main campus
Open-entry, open-exit course
Internships offered through Career Services Center rather than academic dept.
(except 94_, which means Tech Prep class)
Cross-listed or stacked courses
Fort Richardson
Elmendorf AFB
Developmental Education
Workforce/corporate developmental study class
Chugiak-Eagle River campus class
Workforce/corporate class offered through Chugiak-Eagle River campus
Creighton class
Department-supported distance class (not through Distance Ed. office)
Alaska Middle College class
Video conference class on a campus
WICHE class
These rules do not apply to private music lesson sections.
Related Campus Section Numbers
For UAA’s extended campuses, the first character indicates which location is offering the class:
AES Process Technology and
Occupational Health & Safety
courses offered in Anchorage
D
Kodiak College
I
Kenai Peninsula College
P
Matanuska-Susitna College
R Kachemak Bay branch of Kenai Peninsula College
S Seward branch of Kenai Peninsula College
V Prince William Sound College
(Before fall 2016, PWSC had its own catalog, and
did not use these section number rules.)
Terms (Semesters)
UAA’s term (semester) codes consist of the year followed by the number 0 and a 1, 2, or 3:
Spring 2006=200601
Summer 2006=200602
Fall 2006=200603
Term codes for UAF’s year-long independent learning (correspondence) courses have a 4 at the
end. Refer to the Term Code Validation (STVTERM) form for those and other unusual codes.
Wildcards and Operators
These wildcards can be used in most queries:
% is any number of character(s)
_ is any single character
The following operators can be used in some queries:
> is “greater than”
< is “less than”
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>= is “greater than or equal to”
<= is “less than or equal to”
<> is “not equal to”
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