MOVE OUT CHECKLIST
Change mailing address with: banks, credit cards,
subscriptions, etc.
Remove all graffiti, tape, fun tac and hooks from walls
and décor.
Empty and clean all drawers, cupboards, shelves and
closets.
Pick up and dispose of all litter and ensure flooring is
clean. Do not push debris into the hallway.
(You may ask the front desk for extra garbage bags.)
Defrost, clean and re-plug fridge. (Start this process a few
days before moving out as it can be a lengthy.)
April 14,
2016
April 18,
2016
April 30,
2016
Close all windows and draw your curtains.
Make sure to leave your room the way you found it
on move-in; this will eliminate the chances of being
charged for extra cleaning fees and/or damages.
Empty mailboxes and check for mail with your porter
or front desk.
Leave your empty, cleaned, recycling and garbage can
inside your room, you will be charged if these items
are missing.
YOUR
IMPORTANT DATES
Deadline to request to be
present during room inspection.
MOVING OUT OF REZ
• Extended & long term stay
reservation deadline.
GUIDE 2016
• Deadline to reserve storage
space.
• Your lease expires at NOON.
• Hand in your room keys and
vacate residences.
• Your meal plan expires.
• Last day to settle your accounts
and collect deposit refunds.
August 15,
2016
Extended & long term stay ends.
A FEW LAST WORDS…
On behalf of all the staff at Student Housing and Hospitality Services, thank you for choosing McGill Residences
as your home away from home this past year. We hope that your eight months spent living in “rez” have helped
you transition to university life and that you leave with a good foundation, amazing friends and many fond
memories. While we’re sad to see you go, we know that you are well equipped to flourish both personally and
academically in your future endeavors.
Mathieu Laperle
Senior Director of Student Housing and Hospitality Services
NOTE
As a reminder, Greenbriar and Hutchison Apartments
are for Upper-Year Undergrads next year. If you are
interested in living steps away from class for as low as
$792/month, this could be an interesting option for you! For
more information, call us at 514-398-6368 or to apply visit
www.mcgill.ca/students/housing/rez-options/greenbriar.
GOOD LUCK IN YOUR EXAMS
AND HAVE A WONDERFUL SUMMER!
Guidelines for resident students in Upper Rez (Gardner, Molson, McConnell and Douglas Hall),
Royal Victoria College (RVC), Carrefour Sherbrooke (CS), New Residence Hall (NRH), La Citadelle (LC).
As you prepare for your move out, please take the time to READ this guide which outlines the entire process.
Remember: your lease expires on April 30th, 2016 and all rooms must be vacated on this date at noon.
EXTENDED & LONG TERM STAY
Students wishing to extend their stay for a few
nights, weeks, or into the summer months, must
complete the RESERVATION REQUEST
FORM. The form must be completed and returned
no later than Monday, April 18, 2016 along with
your payment for the extended stay. The form is
available at the front desk and downloadable here:
www.mcgill.ca/students/housing/currentresidents/moving-out.
*Rates for Room Rental
Location
Daily Rate
Monthly Rate
RVC
$35.00
$700.00
August 15, 2016
CS
$50.00
$1000.00
August 15, 2016
NRH
$45.00
$1000.00
August 15, 2016
LC
$55.00
$1000.00
August 15, 2016
*Rates for extended stays are per person, do not include the meal plan or housekeeping. If you do not make your
reservation by the deadline, we will be charging $25 in addition to the extended stay rate.
If you cancel, a fee equivalent to the first night will be applied.
4
Rooms available until
NOTE
Extended stay requests
are subject to approval
from your Residence Life
Manager. Please remember
to reserve for any stay
beyond the lease end date
of April 30th, noon.
NOTE
MOVE OUT PROCESS
Do not leave any items in
the corridors or hallways.
They may be mistaken for
items to be thrown out.
Residence management will
not be responsible for items left
outside of the room.
For those staying long-term and having to move residences, please remember that you are
still responsible for the move-out process as described below.
MAIL
•Unfortunately, Canada Post
does not offer a mail-forwarding
service for university residences.
For this reason, we encourage
you to change your address with
all those who may send you mail
throughout the summer months
i.e.: McGill, credit cards,
magazine subscriptions, banks,
cellular phone companies, etc.
BALANCES &
DEPOSITS
• Please ensure that your account
has been paid in full with the
front desk prior to move-out.
Any accounts found to be
outstanding will be transfered to
your student fee account.
• All deposit refunds for hockey
room keys, bed boards, etc.
must be claimed no later than
April 30, 2016.
CLOTHING &
FOOD COLLECTION
• Collection boxes will be in the
lobbies of your respective rez.
• Once again we will be collecting
non-perishable food
items you may have
for the Yellow Door’s
“Food For Thought”
food bank program benefiting
McGill students.
• This year SHHS is partnering
with Renaissance, a non-profit
organization,
to
collect
clothing
and
household
accessories you no longer need.
• Cutlery, dishes and cups
from the dining halls must
be returned to them. Other
personal tableware you wish to
purge may be carefully packed
and put in the Renaissance box.
RETURN KEYS
& CARDS
• Please ensure your room door
is LOCKED prior to vacating
your room.
• All keys and/or keycards must
be returned to your Front Desk.
• If keys are not returned by
April 30th, 2016 noon, you will
be charged a lock change fee.
• For Upper Rez, keys must
be returned to the Front Desk
2
during posted move-out hours.
For after-hours, slide them
through the mail slot located
on the main doors of BMH.
The keys must be together and
identified with your name, room
number and building.
• Once the keys are returned,
you are officially considered
moved out.
STORAGE
• If you wish to use the hall
storage facilities over the summer
holidays, your belongings must
be packed in boxes or trunks.
No pieces of furniture will
be accepted. Mark each item
clearly with your name, student
ID number, room number, and
date. Space is limited; therefore
storage is on a first come, first
serve basis. Please contact your
Porter at Upper Rez or the
front desk at your respective rez
during their work hours, prior
to April 18, 2016, to arrange
for storage.
• Boxes and packing tape are
available for you to purchase as
of April 13, 2016 at $1.00 each.
Quantities are limited, don’t
miss out!
• Please note that McGill
University will not assume
responsibility for items left
in storage. You may wish to
purchase personal insurance
for your goods if they are not
already covered.
• You are required to leave your
room as you found it, clean and
free of debris. Extra cleaning
charges will apply to any room
with garbage or items remaining
in it. Please ensure that you:
1. Clean
your
bathroom
(applicable to NRH, CS and
LC and some RVC rooms
only), including the bathtub,
sink, counter, in and around
your toilet, under the sink, the
tile surrounding the bathtub,
mirrors, walls, floor, etc.
2. Vacuum your carpet (applicable
to NRH, CS and LC only).
• Upon your return for the fall
semester 2016, please remember
to contact the Hall Porters or
front desks to arrange for the
retrieval of your belongings
from storage. Note that staff
members are not here on
Fridays, Saturdays and Sundays
during the summer months. All
items in storage will have to
be removed according to the
schedule below. Any items left
after this date will be removed
and donated or discarded.
3. Remove all masking tape,
“fun tac”, hooks and scotch tape
from walls, windows and doors,
including any bottle caps stuck to
the ceiling/walls.
• New Residence Hall, Carrefour
Sherbrooke and La Citadelle
do not have any storage space.
You may want to contact the
companies listed below for other
options.
6. Remove all graffiti, tape,
whiteboards, pictures etc. from
your walls and room door (inside
and out).
STORAGE SCHEDULE
Location
Reserve space by date
Empty storage by date
Upper Rez
Mon. April 18, 2016
Fri. August 26, 2016
RVC
Mon. April 18, 2016
Fri. September 2, 2016
New Residence Hall, Carrefour Sherbrooke and La Citadelle
do not have any storage space available. You can try to
contact the companies below for space to store your
belongings.
Storage-Mart
storage-mart.com
1-866-410-6889
255, Shannon st
(south of Peel)
4. Empty all drawers, cupboards,
shelves, bedside tables, closets,
armoires, etc.
5. Remove all litter and recycling
items from your room and empty
into the appropriate containers.
Please see the front desk or porter
for garbage bags.
8. Defrost Mini-Fridge : we
recommend you start this process
a few days before moving out as it
can be a lengthy.
To defrost your mini-fridge:
a. Unplug fridge - empty all
contents.
b. Empty water from drip tray
to avoid spillage which will
damage the flooring. DO NOT
LEAVE FRIDGE IN THE
BATHROOM OR IN THE
HALLWAY AT ANY TIME.
c. Clean and wipe down the
defrosted fridge with a damp cloth.
d. Re-plug the fridge.
9. Do not sweep your garbage
into the hall corridor. Any
hallway found to be littered
with garbage, room objects, etc.
will have extra cleaning charges
applied to the whole wing/floor.
10. Any resident (or their
belongings) found in the
residence halls after having
returned their keys, will be
treated as a resident extending
their stay and will be charged the
nightly fee until they and their
belongings have vacated. The
corridors or other public areas of
the residences may NOT be used
for storing your belongings.
ROOM
INSPECTIONS
Room inspections will be done
immediately after you move out.
Please be advised that your student
account will be charged for any
extra work required to repair or
replace broken furniture that was
not previously recorded on your
room inspection sheet. Charges
will also apply for all additional
Note for double rooms: You and
your roommate will be equally
responsible for damages and/or
extra cleaning charges.
HERE IS AN EXAMPLE OF THE CHARGES THAT MAY BE APPLIED
Extra cleaning of room
(billed per hour)
$40.00
Broken/missing bedframe
/mattress/box spring
$100.00 - $600.00
Painting of wall/room/door
Starting at $40.00
Removal of graffiti on door
Starting at $25.00
Broken and missing furniture
per unit replacement price
Carpet damage/replacement
$2,000.00
Fridge replacement
$250.00
Fridge cleaning/defrosting
$40.00 - $120.00
(see proper cleaning procedure)
Desanitization due to smoking
$250.00
(divided equally among roommates)
Window and screen damages
$150.00 ++
NOTE
If you wish to be present during the inspection of your room,
please contact the Front Desk by Thursday April 14, 2016:
Upper REZ
RVC
CS
NRH
LC
7. Furniture layout: You must
reposition your furniture to the
way it was when you moved in.
cleaning of walls, furniture and
fridge as well as any damage to the
room. Remember, the room and
its furnishing are to be left in the
same condition they were found.
514-398-6367
In person
514-398-2299frontdeskcs.residences@mcgill.ca
514-398-3471frontdesknrh.residences@mcgill.ca
514- 398-8650 frontdesklc.residences@mcgill.ca
FOOD SERVICES
NOTE
Depotium
depotium.com
514-700-7000
VACATING
YOUR ROOM
Store Your Dorm
storeyourdorm.ca
1-866-636-3676
(pick up service in
April)
Please note that the hours of
service for the dining halls and
retail locations will be reduced
mid-April. For up-to-date hours
of service, please visit our website
www.mcgill.ca/foodservices/
locations/hours-service.
• Mandatory Meal Plan: Your
Mandatory Meal Plan expires
on Saturday, April 30th. If you
have leftover funds of $50 or
more at that time, these will be
automatically transfered into
a Rollover Plan for you to use
next academic year 2016-2017.
For more information on the
Rollover Plan, please go to
www.mcgill.ca/foodservices/
mealplans/residential.
Saver Meal Plan: The saver meal
plan expires on April 30th, 2016.
• oneCard Dollars:
Any funds leftover
in this account remain active for
you to use next academic year.
Additional services will be added
to the oneCard over the summer
so look out for new information.
NOTE
Do your part …. Be sustainable
and environmentally - friendly.
MAKE SURE you return any
dishes, cups or cutlery as well
as the reusable container that
you may have in your room to
the dining hall.
3
NOTE
MOVE OUT PROCESS
Do not leave any items in
the corridors or hallways.
They may be mistaken for
items to be thrown out.
Residence management will
not be responsible for items left
outside of the room.
For those staying long-term and having to move residences, please remember that you are
still responsible for the move-out process as described below.
MAIL
•Unfortunately, Canada Post
does not offer a mail-forwarding
service for university residences.
For this reason, we encourage
you to change your address with
all those who may send you mail
throughout the summer months
i.e.: McGill, credit cards,
magazine subscriptions, banks,
cellular phone companies, etc.
BALANCES &
DEPOSITS
• Please ensure that your account
has been paid in full with the
front desk prior to move-out.
Any accounts found to be
outstanding will be transfered to
your student fee account.
• All deposit refunds for hockey
room keys, bed boards, etc.
must be claimed no later than
April 30, 2016.
CLOTHING &
FOOD COLLECTION
• Collection boxes will be in the
lobbies of your respective rez.
• Once again we will be collecting
non-perishable food
items you may have
for the Yellow Door’s
“Food For Thought”
food bank program benefiting
McGill students.
• This year SHHS is partnering
with Renaissance, a non-profit
organization,
to
collect
clothing
and
household
accessories you no longer need.
• Cutlery, dishes and cups
from the dining halls must
be returned to them. Other
personal tableware you wish to
purge may be carefully packed
and put in the Renaissance box.
RETURN KEYS
& CARDS
• Please ensure your room door
is LOCKED prior to vacating
your room.
• All keys and/or keycards must
be returned to your Front Desk.
• If keys are not returned by
April 30th, 2016 noon, you will
be charged a lock change fee.
• For Upper Rez, keys must
be returned to the Front Desk
2
during posted move-out hours.
For after-hours, slide them
through the mail slot located
on the main doors of BMH.
The keys must be together and
identified with your name, room
number and building.
• Once the keys are returned,
you are officially considered
moved out.
STORAGE
• If you wish to use the hall
storage facilities over the summer
holidays, your belongings must
be packed in boxes or trunks.
No pieces of furniture will
be accepted. Mark each item
clearly with your name, student
ID number, room number, and
date. Space is limited; therefore
storage is on a first come, first
serve basis. Please contact your
Porter at Upper Rez or the
front desk at your respective rez
during their work hours, prior
to April 18, 2016, to arrange
for storage.
• Boxes and packing tape are
available for you to purchase as
of April 13, 2016 at $1.00 each.
Quantities are limited, don’t
miss out!
• Please note that McGill
University will not assume
responsibility for items left
in storage. You may wish to
purchase personal insurance
for your goods if they are not
already covered.
• You are required to leave your
room as you found it, clean and
free of debris. Extra cleaning
charges will apply to any room
with garbage or items remaining
in it. Please ensure that you:
1. Clean
your
bathroom
(applicable to NRH, CS and
LC and some RVC rooms
only), including the bathtub,
sink, counter, in and around
your toilet, under the sink, the
tile surrounding the bathtub,
mirrors, walls, floor, etc.
2. Vacuum your carpet (applicable
to NRH, CS and LC only).
• Upon your return for the fall
semester 2016, please remember
to contact the Hall Porters or
front desks to arrange for the
retrieval of your belongings
from storage. Note that staff
members are not here on
Fridays, Saturdays and Sundays
during the summer months. All
items in storage will have to
be removed according to the
schedule below. Any items left
after this date will be removed
and donated or discarded.
3. Remove all masking tape,
“fun tac”, hooks and scotch tape
from walls, windows and doors,
including any bottle caps stuck to
the ceiling/walls.
• New Residence Hall, Carrefour
Sherbrooke and La Citadelle
do not have any storage space.
You may want to contact the
companies listed below for other
options.
6. Remove all graffiti, tape,
whiteboards, pictures etc. from
your walls and room door (inside
and out).
STORAGE SCHEDULE
Location
Reserve space by date
Empty storage by date
Upper Rez
Mon. April 18, 2016
Fri. August 26, 2016
RVC
Mon. April 18, 2016
Fri. September 2, 2016
New Residence Hall, Carrefour Sherbrooke and La Citadelle
do not have any storage space available. You can try to
contact the companies below for space to store your
belongings.
Storage-Mart
storage-mart.com
1-866-410-6889
255, Shannon st
(south of Peel)
4. Empty all drawers, cupboards,
shelves, bedside tables, closets,
armoires, etc.
5. Remove all litter and recycling
items from your room and empty
into the appropriate containers.
Please see the front desk or porter
for garbage bags.
8. Defrost Mini-Fridge : we
recommend you start this process
a few days before moving out as it
can be a lengthy.
To defrost your mini-fridge:
a. Unplug fridge - empty all
contents.
b. Empty water from drip tray
to avoid spillage which will
damage the flooring. DO NOT
LEAVE FRIDGE IN THE
BATHROOM OR IN THE
HALLWAY AT ANY TIME.
c. Clean and wipe down the
defrosted fridge with a damp cloth.
d. Re-plug the fridge.
9. Do not sweep your garbage
into the hall corridor. Any
hallway found to be littered
with garbage, room objects, etc.
will have extra cleaning charges
applied to the whole wing/floor.
10. Any resident (or their
belongings) found in the
residence halls after having
returned their keys, will be
treated as a resident extending
their stay and will be charged the
nightly fee until they and their
belongings have vacated. The
corridors or other public areas of
the residences may NOT be used
for storing your belongings.
ROOM
INSPECTIONS
Room inspections will be done
immediately after you move out.
Please be advised that your student
account will be charged for any
extra work required to repair or
replace broken furniture that was
not previously recorded on your
room inspection sheet. Charges
will also apply for all additional
Note for double rooms: You and
your roommate will be equally
responsible for damages and/or
extra cleaning charges.
HERE IS AN EXAMPLE OF THE CHARGES THAT MAY BE APPLIED
Extra cleaning of room
(billed per hour)
$40.00
Broken/missing bedframe
/mattress/box spring
$100.00 - $600.00
Painting of wall/room/door
Starting at $40.00
Removal of graffiti on door
Starting at $25.00
Broken and missing furniture
per unit replacement price
Carpet damage/replacement
$2,000.00
Fridge replacement
$250.00
Fridge cleaning/defrosting
$40.00 - $120.00
(see proper cleaning procedure)
Desanitization due to smoking
$250.00
(divided equally among roommates)
Window and screen damages
$150.00 ++
NOTE
If you wish to be present during the inspection of your room,
please contact the Front Desk by Thursday April 14, 2016:
Upper REZ
RVC
CS
NRH
LC
7. Furniture layout: You must
reposition your furniture to the
way it was when you moved in.
cleaning of walls, furniture and
fridge as well as any damage to the
room. Remember, the room and
its furnishing are to be left in the
same condition they were found.
514-398-6367
In person
514-398-2299frontdeskcs.residences@mcgill.ca
514-398-3471frontdesknrh.residences@mcgill.ca
514- 398-8650 frontdesklc.residences@mcgill.ca
FOOD SERVICES
NOTE
Depotium
depotium.com
514-700-7000
VACATING
YOUR ROOM
Store Your Dorm
storeyourdorm.ca
1-866-636-3676
(pick up service in
April)
Please note that the hours of
service for the dining halls and
retail locations will be reduced
mid-April. For up-to-date hours
of service, please visit our website
www.mcgill.ca/foodservices/
locations/hours-service.
• Mandatory Meal Plan: Your
Mandatory Meal Plan expires
on Saturday, April 30th. If you
have leftover funds of $50 or
more at that time, these will be
automatically transfered into
a Rollover Plan for you to use
next academic year 2016-2017.
For more information on the
Rollover Plan, please go to
www.mcgill.ca/foodservices/
mealplans/residential.
Saver Meal Plan: The saver meal
plan expires on April 30th, 2016.
• oneCard Dollars:
Any funds leftover
in this account remain active for
you to use next academic year.
Additional services will be added
to the oneCard over the summer
so look out for new information.
NOTE
Do your part …. Be sustainable
and environmentally - friendly.
MAKE SURE you return any
dishes, cups or cutlery as well
as the reusable container that
you may have in your room to
the dining hall.
3
MOVE OUT CHECKLIST
Change mailing address with: banks, credit cards,
subscriptions, etc.
Remove all graffiti, tape, fun tac and hooks from walls
and décor.
Empty and clean all drawers, cupboards, shelves and
closets.
Pick up and dispose of all litter and ensure flooring is
clean. Do not push debris into the hallway.
(You may ask the front desk for extra garbage bags.)
Defrost, clean and re-plug fridge. (Start this process a few
days before moving out as it can be a lengthy.)
April 14,
2016
April 18,
2016
April 30,
2016
Close all windows and draw your curtains.
Make sure to leave your room the way you found it
on move-in; this will eliminate the chances of being
charged for extra cleaning fees and/or damages.
Empty mailboxes and check for mail with your porter
or front desk.
Leave your empty, cleaned, recycling and garbage can
inside your room, you will be charged if these items
are missing.
YOUR
IMPORTANT DATES
Deadline to request to be
present during room inspection.
MOVING OUT OF REZ
• Extended & long term stay
reservation deadline.
GUIDE 2016
• Deadline to reserve storage
space.
• Your lease expires at NOON.
• Hand in your room keys and
vacate residences.
• Your meal plan expires.
• Last day to settle your accounts
and collect deposit refunds.
August 15,
2016
Extended & long term stay ends.
A FEW LAST WORDS…
On behalf of all the staff at Student Housing and Hospitality Services, thank you for choosing McGill Residences
as your home away from home this past year. We hope that your eight months spent living in “rez” have helped
you transition to university life and that you leave with a good foundation, amazing friends and many fond
memories. While we’re sad to see you go, we know that you are well equipped to flourish both personally and
academically in your future endeavors.
Mathieu Laperle
Senior Director of Student Housing and Hospitality Services
NOTE
As a reminder, Greenbriar and Hutchison Apartments
are for Upper-Year Undergrads next year. If you are
interested in living steps away from class for as low as
$792/month, this could be an interesting option for you! For
more information, call us at 514-398-6368 or to apply visit
www.mcgill.ca/students/housing/rez-options/greenbriar.
GOOD LUCK IN YOUR EXAMS
AND HAVE A WONDERFUL SUMMER!
Guidelines for resident students in Upper Rez (Gardner, Molson, McConnell and Douglas Hall),
Royal Victoria College (RVC), Carrefour Sherbrooke (CS), New Residence Hall (NRH), La Citadelle (LC).
As you prepare for your move out, please take the time to READ this guide which outlines the entire process.
Remember: your lease expires on April 30th, 2016 and all rooms must be vacated on this date at noon.
EXTENDED & LONG TERM STAY
Students wishing to extend their stay for a few
nights, weeks, or into the summer months, must
complete the RESERVATION REQUEST
FORM. The form must be completed and returned
no later than Monday, April 18, 2016 along with
your payment for the extended stay. The form is
available at the front desk and downloadable here:
www.mcgill.ca/students/housing/currentresidents/moving-out.
*Rates for Room Rental
Location
Daily Rate
Monthly Rate
RVC
$35.00
$700.00
August 15, 2016
CS
$50.00
$1000.00
August 15, 2016
NRH
$45.00
$1000.00
August 15, 2016
LC
$55.00
$1000.00
August 15, 2016
*Rates for extended stays are per person, do not include the meal plan or housekeeping. If you do not make your
reservation by the deadline, we will be charging $25 in addition to the extended stay rate.
If you cancel, a fee equivalent to the first night will be applied.
4
Rooms available until
NOTE
Extended stay requests
are subject to approval
from your Residence Life
Manager. Please remember
to reserve for any stay
beyond the lease end date
of April 30th, noon.