Request for Qualifications and Proposals
to provide a
Fixed Base Operator
for
Macon-Bibb County, Georgia
for
Proposal No. 14-017-DB
Macon Downtown Airport (Airport or MAC)
2725 Herbert Smart Airport Rd, Macon, GA 31217
Macon-Bibb County Procurement Department
682 Cherry Street
Suite 800
Government Center Annex
Macon, Georgia 31201
Table of Contents
I.
REQUEST FOR QUALIFICATIONS AND PROPOSALS ...................................................................................... 1
II.
PROJECT OVERVIEW ....................................................................................................................................... 1
A.
BACKGROUND .......................................................................................................... ..1
B.
AIRPORT INVENTORY .................................................................................................2
C.
TENNANTS ..................................................................................................................3
D.
REQUIRED FACILITIES ...............................................................................................3
E.
OPTIONAL FACILITY ................................................................................................. 4
F.
PROJECT SCHEDULE .................................................................................................. 4
G.
MINIMUM SCOPE OF SERVICES .................................................................................. 4
III.
QUALIFICATIONS – SUBMITTAL FORMAT AND REQUIREMENTS ........................................................ 4
A.
QUALIFICATIONS INSTRUCTIONS .............................................................................. 4
B.
EXAMINATION OF SITE .............................................................................................. 6
C.
PROPOSAL FORMAT AND REQUIREMENTS ................................................................. 6
D.
SUBMITALLS ............................................................................................................. 7
IV.
EVALUATION, SELECTION AND AWARD ..................................................................................................... 7
A.
GENERAL SELECTION PROCESS .................................................................................. 7
V.
ADDITIONAL CONDITIONS ............................................................................................................................. 7
MACON-BIBB RFP/RFQ FORM .....................................................................................................................................8
Forms Provided:
BID FORM
PROPOSER QUALIFICATION FORM
LIST OF SUB-CONTRACTORS
PROPOSER MINORITY PARTICIPATION GOAL
GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT (E-VERIFY) AFFIDAVIT
Attachments:
A – FEE PROPOSAL
B – AERIAL MAP OF PROPERTY (FLIGHT SCHOOL)
C- FBO BUILDING AERIAL MAP
D – FBO MINIMUM STANDARDS
The Macon Bibb County (Owner) invites the submission of Proposals and Qualifications from interested and
qualified parties with demonstrated expertise in the development and operation of the fixed base operator (FBO)
facilities for the sole” at the Macon Downtown Airport (MAC).
I.
REQUEST FOR QUALIFICATIONS AND PROPOSALS
Notice is hereby given that Macon-Bibb County, Georgia, will receive sealed qualifications and proposals in the
Procurement Department, 8th Floor City Hall Annex, 682 Cherry Street, Macon, Georgia, until 12:00 NOON, at the
time legally prevailing in Macon, Georgia on Friday, April 25, 2014, for Fixed Base Operator (FBO) for the
Macon Downtown Airport (the “Airport”, or “MAC) LATE OR UN-SIGNED PROPOSALS WILL NOT BE
ACCEPTED.
The names of responding firms will be publicly opened and read in the Macon-Bibb County Procurement
Department, 11th Floor Training Room on Friday, April 25, 2014, at 2:00 P.M.
Announcement of this request for Qualifications and Proposals may also be posted on the Bibb County website at
www.co.bibb.ga.us, the Macon Bibb website at www.cityofmacon.net or the Georgia Procurement Registry website
at http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100
Responses should be sealed and identified on the outside as “Fixed Based Operator – Macon Downtown
Airport” and delivered to:
Macon-Bibb County Procurement Department
8th Floor Government Center Annex
682 Cherry Street
Macon, Georgia 31201
Telephone: (478) 803-0550
Proposal may not be withdrawn for a period of one hundred and twenty (120) days after time has been called on date
of opening of Qualifications and Proposals.
If a contract is awarded, the successful respondent will be required to indemnify, defend and hold Macon-Bibb
County, Georgia, harmless from and against all claims, loss, liability, cost and expenses, including attorney’s fees,
howsoever arising or incurred, alleging damage to property or injury to, or death of, any person, arising out of, or
attributable, to the Fixed Based Operator performance of the contract awarded.
Macon- Bibb reserves the right to reject any and all proposals and to waive technicalities and formalities.
MBE/WBE/DBE Participation: Minority, Women Owned, and other Disadvantaged Business Enterprises are
encouraged to participate in the solicitation process. Additionally, respondents are encouraged to use M/W/DBE
subcontractors where possible.
II.
PROJECT OVERVIEW
A.
BACKGROUND
The consolidation of the City of Macon and Bibb County inspired a renewed effort to develop the Macon
Downtown Airport. Members of the community joined together to create a plan that will lead to growth and
development at the airport. Macon became the fourth largest City in the State of Georgia as a result of
consolidation and airport stakeholders recognize the demand for a thriving general aviation airport with
adequate aircraft services.
The Airport is located approximately ten minutes away from the heart of the rapidly developing Central
Business District. It also neighbors the Ocmulgee East Industrial Park which is home to tenants such as
GEICO and YKK. Over 10,000 workers are employed at the park and additional growth is expected there
soon.
Page 1 of 13
Less than five minutes away, you will find the Ocmulgee National Monument which hosts about 120,000
visitors per year. Over 12,000 years of continuous human habitation can be traced here and is the biggest
tourist attraction in Middle Georgia. The park annually hosts the Ocmulgee Indian Celebration and routinely
commemorates Civil War battles that took place near the park.
MAC contains over 400 acres which is ample space to meet the growing needs of Middle Georgia’s general
aviation industry. The Federal Aviation Administration (FAA) and the Georgia Department of transportation
(GDOT) are participating in funding capital projects as part of a phased plan to ultimately extend the runway
to 5000’. These projects are in design and a detail schedule should be completed soon. All capital projects are
subject to approval from other governmental agencies and priorities are subject to change.
Over the years, MAC experienced a number of successful ventures. For example, the world’s first aerial crop
dusting company and precursor to Delta airlines, Huff Daland Dusters, was founded at MAC in 1924. Other
entities such as flight schools and maintenance facilities were successful for periods of time throughout the
history of MAC. We believe opportunities exist for future successes because the airport is situated in the
Center of Georgia and its location is attractive to a number of aviation entities.
B.
AIRPORT INVENTORY
Please see the chart below for additional airport airfield information.
Runway 10/28
Length
4,694’
Width
100’
Elevation
409.1’
Surface
Asphalt
Gradient
.04
Traffic Pattern
Left
Runway 15/33
Length
2614’
Width
75’
Elevation
436.7’
Surface
Asphalt
Gradient
1.2
Traffic Pattern
Left
Instrument Approaches
RNAV (GPS)
RWY 10
RNAV (GPS)
RWY 28
LOC
RWY 10
VOR/DME-B
VOR-A
Page 2 of 13
C.
TENNANTS
1.
2.
Based Tenants

Approximately 40 based aircraft

Macon Jet Center (paint facility)

Georgia Forestry Commission (GFC) Statewide Air Operations head Quarters and Maintenance
Facility. This building is adjacent to airport property and functions as a “Through the Fence”
operation. GFC’s fleet of 16 aircraft are maintained and repaired at the Macon facility.
Historically, the GFC purchased fuel through FBO.
Fuel Flowage History
The following chart depicts fuel sales at MAC from 2008-2011. The data values in the chart are
conservative estimates, but believed to be reasonably close to the actual numbers. Because the data
was obtained from
other than official documents, we do not guarantee the information is accurate.
Avgas
JetA
2008
*46760
*39240
Estimated Fuel Flowage History
2009
2010
*20260
33000
*14670
40000
2011
40000
31000
*The values represented in 2008 and 2009 did not include every month of the respective year as
some months were missing from the report. Therefore, the lowest total was entered, again without
totals from some months. In addition, when comparing data with other records the fuel flow
estimates for 2008 range from 80,623-117000 gallons. 2009 fuel flow estimates range from 34,930
– 53,000 gallons. 2010 and 2011 records are estimates acquired from documents other than our
files.
D.
REQUIRED FACILITIES
The FBO Terminal Building is comprised of approximately 16,600 square feet. The building consists of
the following:

FBO Terminal 1st floor approximately 3,423 square feet which includes the following areas:
Conference Room, Flight Planning Room, Pilot Lounge, Shower, Reception Area, Canteen and
Offices

Unfinished FBO Terminal 1st floor approximately 936 square feet – area is unfinished, but
prepared for easy completion.

Unfinished FBO Terminal 2nd floor approximately 5,000 square feet.

FBO Hangar is 6,400 square feet and includes 840 square feet of shop space for a total of 7,240
square feet. Hangar door opening is approximately 19’-20’.

Ramp areas combined are approximately 2.6 acres (See attachment D for more detail)

Fuel Farm - located on 75’ x 75’ parcel and it consists of the following:

One (1) 12,000 gallon underground storage tank (UST) AvGas

One (1) 12,000 gallon underground storage tank (UST) JetA
Fuel Farm is registered with the State of Georgia is certified for 2014. However, it is likely that some
repairs and upgrades such as interior tank cleaning, annual inspection, annual filter changes, and hose
replacement may be necessary. Cost of repairs may be recouped by adjusting the lease payment start date.
Page 3 of 13
E.
OPTIONAL FACILITY
Flight School Facility – Consists of 4,200 square feet facility with flight line access to less than ¼ acre of
aircraft parking. (See Attachment E for details)
F.
PROJECT SCHEDULE
Please include in your submittal a lease start date and a lease payment start date (See Attachment A). Also
include any improvement you plan to make, the amount of investment, and a schedule for completion.
G.
MINIMUM SCOPE OF SERVICES
The successful will, as an FBO be required to provide aeronautical goods and/or services to the public
which, at a minimum, meet the Airport’s minimum standards for FBO’s, as specified in the “FBO
Minimum Standards”( Attachment “D” to this RFP/Q).
These include, at a minimum:

Aircraft Fueling Service

Aircraft Storage

Aircraft Tie-down rentals
Optional Services:
Please specify in your submittal if you intend to provide any of the following:

Minor and Major Aircraft Power Plant, Engine and Accessory Repairs and Service

Flight Training

Aircraft Painting
III. QUALIFICATIONS – SUBMITTAL FORMAT AND REQUIREMENTS
A.
QUALIFICATIONS INSTRUCTIONS
Any questions regarding this Request shall be submitted by email to Delia Bridges, DBridges@maconbibb.us,
no later than 5:00 P.M. on Monday, April 07, 2014. The Owner will respond to any Respondent’s questions
on or before Monday, April 14, 2014.
Qualifications submittals will be received until 12:00 P.M. Friday, April 25, 2014, at the following
location:
Macon-Bibb County Procurement Department
8th Floor City Hall Annex
Macon, Georgia 31201
Telephone: (478) 803-0550
Respondents should deliver one (1) original and three (3) copies of their proposals. It is the sole responsibility of
the respondents to assure delivery to the appropriate party; the Owner cannot accept responsibility for incorrect
delivery, regardless of reason. No proposal will be accepted after the time stipulated above. Proposals will not
be accepted via facsimile.
It is the responsibility of the respondents to examine the entire Request, seek clarification in writing, and
review their proposals for accuracy before submitting a response. Once the deadline has passed, all proposals
will be final. The Owner reserves the right to ask for additional information from all parties that have
submitted proposals.
Page 4 of 13
Page 5 of 13
B.
EXAMINATION OF SITE
Each respondent by making his proposal represents that he has visited the site and familiarized himself with
the local conditions under which the work is to be performed and that he has read and understands the project
documents. Arrangements to examine the existing building and Airport and leasing areas must be scheduled
through:
Doug Faour, Director
Department of Aviation
1000 Terminal Drive
Macon, GA 31216
(478) 803-0456
C.
PROPOSAL FORMAT AND REQUIREMENTS
1.
Letter of Interest – A letter executed by a principal of the firm committing to the requirements
specified in this Request. Provide a brief summary of the firm’s experience and capabilities in
related endeavors with public agencies. Provide an explanation of what differentiates your team as
the best candidate for this project.
2.
Description of Firm – Provide basic company information including name of firm; street, mailing
and e-mail addresses; phone and fax numbers; along with the name of a primary contact in regard to
this submittal. Provide the number of years the firm has been in business, form of ownership and
state of residency or incorporation. If the firm has multiple offices, the submittal should include
information about the primary office that will perform the work. Describe the firm’s current position
in the Fixed Base Operation and briefly describe the firm’s vision or philosophy. Describe any
litigation experience over the past three (3) years with Owners, Architects, or Subcontractors. List
any active or pending litigation and explain.
3.
Experience - Provide examples of specific FBO experience, including experience relevant to this
type of project. Please demonstrate that you meet the experience requirements set forth in the
attached “FBO Minimum Standards” marked as Attachment F. Describe three to four roughly
equivalent projects (similar type of operations and dollar amount) that demonstrate the firm’s
capabilities to perform the project at hand.
4.
Local Participation, Minority Participation, and Non-Discrimination – Describe your firm’s
position or policies in regard to local participation, minority participation, and non-discrimination
including the firm’s history of Minority and Women Owned Business Enterprise (M/WBE)
participation. Include a strategy for promoting minority participation in this project and a realistic
goal for participation. List references of Owners, M/WBE firms or consultants who can speak to
your firm’s utilization of M/WBE on previous projects. In addition, the CM shall complete and
include the Georgia Security and Immigration Compliance Act Affidavit (Attachment B) and NonDiscrimination Notice (Attachment C), as noted under Par. 11 below.
5.
Safety Information – Submit a copy of your firm’s safety program. Provide a letter on the firm’s
insurance company’s letterhead stating the Workers Compensation Experience Modification Factor
(EMF) for the past three years. Provide your accident rate for the past three years utilizing the
following formula:
Incident Rate = # Injuries / # Total Man Hours
List the contact persons, addresses, and phone numbers for the firm’s insurance carrier and agent.
6.
Financial Information - Supply financial and main banking references. List the firm’s total annual
billings for each of the past three calendar years. The vendor selected will be required to provide a
100% performance and payment bond.
Page 6 of 13
D.
SUBMITALLS
Submit the following completed documents with the proposal:





Attachment A - Proposed Fee Schedule
Proposer Qualification Form
List of Subcontractors
Minority Participation Goal Form
Georgia Security and Immigration Compliance Act (E-Verify) Affidavit
IV. EVALUATION, SELECTION AND AWARD
A.
GENERAL SELECTION PROCESS
The services being sought under this Request are considered to be professional in nature. Consequently, the
evaluation of the proposals will be based upon consideration of the demonstrated qualifications and capabilities of
the respondents that will result in an award that is in the best interest of the Owner. Those qualifications include
such things as experience and references in operating comparable facilities, local and minority participation plan,
management plan(s), investments (if any) Financial Wherewithal and fee proposal. The Owner may, at their
discretion, short-list and interview FBO firms.
V.
ADDITIONAL CONDITIONS
The Owner reserves the right to reject any or all Proposals received. The Owner is not obligated to request
clarifications or additional information but may do so at its discretion. The Owner reserves the right to extend
the deadline for submittals.
Upon receipt of a proposal by the Owner, the proposal shall become the property of the Owner without
compensation to the Respondent, for disposition or usage by Macon Bibb County, Georgia at its’ discretion.
Subject to the provisions of the Open Records Act, the details of the proposal documents will remain
confidential until final award.
The Owner assumes no responsibility or obligation to the respondents and will make no payment for any costs
associated with the preparation or submission of the proposals. Costs incurred in responding to the request for
qualifications are the Respondents’ alone and the Owner does not accept liability for any such costs.
Macon Bibb County, Georgia does not desire to enter into “joint-venture” agreements with multiple Fixed
Based Operation firms. In the event two or more firms desire to “joint-venture”, it is strongly recommended
that one incorporated firm become Sole firm with the remaining firms being consultant.
Page 7 of 13
MACON-BIBB RFP/RFQ FORM
We understand that Macon-Bibb reserves the right to reject all Proposals in its sole discretion and that MaconBibb will not reimburse any proposer for its proposal preparation costs. Macon-Bibb County intends to award
proposal based upon, in the judgment of the Administration, the best interest of the County.
Also, we have taken steps to encourage minority businesses to subcontract on this project, whenever possible.
And we further state; my products/services meet or exceed all specifications per this Request for
Qualifications/Proposal with my pricing being F.O.B. destination.
ADDENDUM RECEIPT:
a.
b.
We acknowledge our responsibility to ensure that all addenda have been received prior to the
submission of a proposal.
Proposer acknowledges receipt of the following addenda:
Addendum No.
Dated _________________________
Addendum No.
Dated__________________________
Addendum No.
Dated__________________________
By signing this Invitation to RFP/RFQ Form, we acknowledge and agree to the information stated above, and I
also acknowledge and agree to the requirements/instructions of the Specifications, RFP/RFQ and all other
requirements included. We also understand it is the firm’s responsibility to have the proposal at the proper
location on or before the stated hour on the RFP/RFQ due date.
Respectfully Submitted,
Authorized Signature: ________________________________________ Dated: ____________________________
Typed Name: _______________________________________________Title: ______________________________
Company Name: _______________________________________________________________________________
Company Address: _____________________________________________________________________________
_____________________________________________________________________________________________
Telephone Number: ____________________________Fax Number: _____________________________________
Email Address: ________________________________________________________________________________
Federal Tax ID Number: _________________________________________________________________________
Page 8 of 13
ATTACHMENT “A”
FEE PROPOSAL
Vendor Name
Point of Contact
Phone Number
Email Address
Note: The airport must meet requirements set forth in the FAA Grant Assurances. Therefore, bids
that are excessively low and not based on fair market value may disqualify proposer.
Required Facilities
FBO Terminal Complex
Area
Finished or Unfinished
Square Footage
FBO Terminal 1st Floor
Unit Price
*Annual Total
*Monthly Total
Finished
3,423
$
$
$
st
Unfinished
936
$
$
$
nd
FBO Terminal 2 Floor
Unfinished
5,001
$
$
$
FBO Hangar and Shop
Space
Finished
7,240
$
$
$
Ramp
N/A
117,000
$
$
$
Fuel Farm
N/A
5,625
$
$
$
$
$
FBO Terminal 1 Floor
Total
*Annual Total is obtained by multiplying Square Footage by Unit Price
*Monthly Total is obtained by dividing the Annual Total by 12
Optional Facilities
Flight School
Finished or Unfinished
Square Footage
Finished
4,000
$
$
$
N/A
9,332
$
$
$
$
$
Building
Ramp
Unit Price
Total
*Annual Total
*Monthly Total
Optional Facilities
Building
Finished or
Unfinished
Square Footage
Unit Price
*Annual Total
*Monthly Total
Flight School Building
Finished
4,000
$
$
$
Flight School Ramp
N/A
9,332
$
$
$
Bulk Hangar
N/A
14,225
$
$
$
Bulk Hangar Ramp
N/A
6,300
$
$
$
$
$
Total
*Annual Total is obtained by multiplying Square Footage by Unit Price
*Monthly Total is obtained by dividing the Annual Total by 12
Page 9 of 13
Fuel Flowage
Fuel Type
Note
*Price Per Gallon
AvGas
*Minimum Bid .07
$
JetA
*Minimum Bid .07
$
*Minimum unit price for fuel flowage fee is .07 cents
FEE PROPOSAL
(CONTINUED)
Vendor Name
Point of Contact
Phone Number
Email Address
Start Dates
Type
Date
*Lease Start Date
*Lease Payment Start
Date
*Operator may start leasing the facility on a date and begin paying at a date other than the date the lease was executed on. This option
is provided to assist the Operator in recouping some start-up costs and making repairs that may be necessary.
Property Development
Additional investment is not required. However, please complete the form below if you wish to include
property development to your proposal. This section is not for basic repairs or maintenance and should
not be used as justification to adjust the lease start date. This area is to be used to describe a project that
requires a capital investment. An example is provided below.
Property Development
Project Location
Description
Total Investment
Term Requested
Estimated Date of
Completion
Page 10 of 13
Example
Property Development Example
Project Location
Description
Total Investment
Term Requested
Estimated date of
Completion
FBO Terminal
Complex
Complete
Unfinished Area as
a Restaurant
$150,000
15 years
January 2016
Westside of
Airport
Build 1 Row of THangars (12)
Units
$650,000
30 years
January 2016
Page 11 of 13
PROPOSER QUALIFICATION FORM
Company Name: __________________________________________________________________
Address: _________________________________________________________________________
When Organized: ______________ Where Incorporated: ________________________________
How many years have you engaged in business under the present firm name? __________________
Credit available for this contract? _____________________________________________________
Contracts now in hand? _____________________________________________________________
Has Proposer ever refused to execute a contract at the original bid amount? ______________________
Has Proposer ever been declared in default on a contract? ____________________________________
Comments: _______________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
Company Name: __________________________________________________________________
Authorized By (typed name): _________________________________________________________
Authorized Signature: ______________________________________________________________
Title: ________________________________________ Date: _____________________________
References
Following is a reference list of contracts that are similar to this project:
NAME OF PROJECT/DATE
LOCATION
CONTACT
PHONE #
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
_____ DAY OF _________________, 201___
My Commission Expires: _____________
____________________________________
Notary Public
[NOTARY SEAL]
Page 12 of 13
LIST OF SUB-CONTRACTORS
I do
, do not , propose to sub-contract some of the work on this project. I propose to sub-contract work to the
following contractors.
NAME/ADDRESS
TYPE OF WORK
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
_________________________________________________
Contractor Name
Page 13 of 13
MINORITY PARTICIPATION GOAL
(Attach additional pages if required.)
I do
, do not
project.
NAME/ADDRESS
, propose to employ the minority sub-contractors as listed below on some of the work on this
TYPE OF WORK
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
________________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
_________________________________________________
Contractor Name
Page 14 of 13
GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT
Contract No. and Name:
__________________________________________
Name of Contracting Entity: _______________________________________
By executing this affidavit, the undersigned person or entity verifies its compliance with O.C.G.A. § 13-10-91, stating
affirmatively that the individual, firm, or corporation which is contracting with Bibb County has registered with, is authorized
to participate in, and is participating in the federal work authorization program commonly known as E-Verify,* in accordance
with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.
The undersigned person or entity further agrees that it will continue to use the federal work authorization program
throughout the contract period, and it will contract for the physical performance of services in satisfaction of such contract
only with subcontractors who present an affidavit to the undersigned with the information required by O.C.G.A. § 13-1091(b).
The undersigned person or entity further agrees to maintain records of such compliance and provide a copy of each such
verification to Bibb County at the time the subcontractor(s) is retained to perform such service.
_____________________________________
EEV/E-VerifyTM User Identification Number
_______________________
Date of Authorization
_____________________________________
By: Authorized Officer or Agent
(Name of Person or Entity)
________________________
Date
____________________________________
Title of Authorized Officer or Agent
___________________________________
Printed Name of Authorized Officer or Agent
SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
______ DAY OF __________________, 201___
_____________________________________
Notary Public
My Commission Expires: _________________
[NOTARY SEAL]
* or any subsequent replacement operated by the United States Department of Homeland Security or any equivalent federal
work authorization program operated by the United States Department of Homeland Security to verify information of newly
hired employees, pursuant to the immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603.
Page 15 of 13