MONROE TOWNSHIP PUBLIC SCHOOLS
Williamstown, New Jersey
TO:
Board of Education Members
FROM:
Charles M. Earling, Superintendent of Schools
RE:
COMMITTEE-WORKSHOP MEETING
DATE:
October 8, 2009
RESOLUTION FOR EXECUTIVE SESSION: 7:00 p.m.
The Board will meet in Executive Session, from which the general public is excluded, to discuss
personnel, financial matters, student matters, litigation, negotiations, and contracts. The results
of this session will be made public immediately after or as soon thereafter as a decision is reached.
1.
2.
3.
4.
Personnel
Legal
Student Matter CS-1
Other
OUT OF EXECUTIVE SESSION
The Committee-Workshop Meeting will be held on Thursday, October 8, 2009, at 7:30 p.m.,
in the Williamstown High School Lecture Hall. Following consideration of requested action items,
Board members and administration will enter into committee sessions at designated meeting locations
for a time period to be determined by each committee. Adequate notice pursuant to the provisions
of P.L. 1975, Chapter 231, Open Public Meetings Act, has been given of this meeting by publishing
notice thereof in the Courier Post, giving notice to the Gloucester County Times, by posting notice
in the Monroe Township Municipal Building and all district school buildings and by filing notice
with the Township Clerk, all having been done after the last reorganization meeting of the Board.
CALL TO ORDER
PUBLIC PARTICIPATION
At this time, members of the public are invited to speak to the Board of Education. Please state your
name, address and telephone number. The Board is interested in hearing your ideas or concerns, but
may or may not be able to respond this evening. You will be notified either at this meeting, or
subsequently by letter, or telephone, regarding any action the Board may take. In accordance with
Board policy and procedures, speakers are not permitted to publicly speak of personal issues
involving school personnel, or against any person connected with the school system. Any such
concern should be presented to school or district-level administration so that a proper response
may be given.
ACKNOWLEDGEMENT OF GOD AND COUNTRY
ROLL CALL
2
THE SUPERINTENDENT RECOMMENDS APPROVAL OF THE
FOLLOWING ACTION ITEMS:
1.
Recommend approval of a Maternity/Child Care Leave of Absence, without
pay, for Lori E. DeVore, Language Arts teacher at Williamstown High School,
effective January 4, 2010 through the remainder of the 2009-2010 school year.
A certified substitute is to be assigned by Source 4 Teachers, effective
November 30, 2009.
S-1
2.
Recommend approval to amend the Maternity/Child Care Leave of Absence,
without pay, for Danielle M. Ciccozzi, Grade 3 teacher at Oak Knoll Elementary
School, to effective November 13, 2009 through January 31, 2010. A certified
substitute is to be assigned by Source 4 Teachers, effective September 29, 2009.
S-2
3.
Recommend approval of a Leave of Absence without pay for Roberta R. Banks,
Grade 1 teacher at Radix Elementary School, effective October 13, 2009 through
October 23, 2009. A certified substitute is to be assigned by Source 4 Teachers,
effective October 13, 2009.
S-3
4.
Recommend approval of a Leave of Absence without pay for Tara M. Shaw,
Grade 3 teacher at Radix Elementary School, effective November 2, 2009
through December 6, 2009. A certified substitute is to be assigned by
Source 4 Teachers, effective October 13, 2009.
S-4
5.
Recommend approval to accept the retirement notice of Vincent R. Guglielmo,
Industrial Technology-Construction teacher at Williamstown High School,
effective November 1, 2009.
S-5
6.
Recommend approval to accept the resignation notice of Mary A. Gordon,
12-month Secretary to the Supervisor of Special Services, effective upon
replacement but no later than November 1, 2009.
S-5A
7.
Recommend approval to appoint Jennifer L. Shockley, Sicklerville, NJ 08081,
as Grade 6 teacher Williamstown Middle School, effective October 9, 2009
for the 2009-2010 school year at a salary based on Year 3 of the BA salary
guide, salary to be determined pending final MTEA/BOE negotiation.
(Existing position – D. Cavagnaro)
S-6
8.
Recommend approval to appoint Tina M. Heffner, Williamstown, NJ 08094,
as part-time paraprofessional at Maple Grove Administration Building, in the
Curriculum office, effective October 9, 2009 at a prorated salary based on
Year 1, Level I of the salary guide, $12.00/Hour, $10,860.
(Existing position – T. Parkhill)
S-7
9.
Recommend approval to accept the resignation notice of Elizabeth A. Sine,
Williamstown Middle School teacher, as Williamstown Middle School
Multi-Cultural Club Advisor as previously approved at the July 23, 2009
meeting, effective immediately.
S-8
3
10.
Recommend approval of the following Degree/Lane changes for the 2009-2010
school year, effective retroactively to September 1, 2009 at salaries to be
determined pending final MTEA/BOE negotiation:
Name
Therese J. Bonmati
Michele T. Canonica
Julie E. Harrison
Kari L. Siderio
11.
School
WHS
WH
WH
WH
From
BA
BA
BA
+92 credits
To
BA+15
BA+15
BA+15
+120 credits
2008-2009
$54,391.00
$50,673.00
$50,473.00
$ 875.00
Recommend approval of the following extracurricular assignments for the
2009-2010 school year at hourly rates and stipends to be determined pending
final MTEA/BOE negotiation
Williamstown High School:
Non-Paid Athletic Paraprofessional
After School Detention: Additional
Three to Seven School: Additional
Boys’ Basketball:
Head Coach
Assistant Coach
Assistant Coach
Girls’ Basketball:
Head Coach
Assistant Coach
Assistant Coach
Non-Paid Athletic Paraprofessional
Wrestling:
Head Coach
Swimming:
Head Coach
Assistant Coach
Assistant Coach
Winter Track:
Head Coach
Assistant Coach
Assistant Coach
Winter Cheerleading:
Head Coach
Assistant Coach
Williamstown Middle School:
Multi-Cultural Club Advisor:
Three to Seven School: Additional
*Adjunct Staff
Matthew N. O’Toole
Volunteer
Jared M. Toscano, Frank A. Futetola,
Jennifer A. Arcolesse, David G. Geyer,
Damon T. Redden, Gary T. Weikel
Frank A. Fucetola, Jennifer A. Arcolesse,
David G. Geyer, Damon T. Redden,
Gary T. Weikel
William H. Hunt
Daniel P. Torcasio
James P. Ambrosius
Top Step
Top Step
Top Step
Karen E. Dilmore
John C. Coulton
Darrin L. Stalling*
James E. Reed*
Top Step
Top Step
Top Step
Volunteer
Jonathan L. Jernegan*
Top Step
Ronessa A. Selfridge
Laura E. Nolan
Daniel M. Szymanski*
Step 1
Step 1
Top Step
Mark C. Suk
Edward J. Douglas*
Michael J. Maduzia
Top Step
Top Step
Top Step
Allison L. Borucki
Ashley M. Matheussen
Top Step
Top Step
Rosa M. Torres (Replacement)
Gerard M. Bittner, Jr.
4
12.
Recommend approval of the following substitutes to be added to the Master List
for the 2009-2010 school year on an emergent basis pending fingerprint approval:
Paraprofessionals: Shelly Settelen, LeAnne Barone, Joseph Condoli
Teaching Certificate: Amy Logan
Curriculum & Instruction:
1.
Recommend approval of a 504 Plan, as recommended by the physician, for
J.M. whenever school must be missed.
CI-1
2.
Recommend approval of the placements of 16 homeless students as
outlined in the supplementary report.
CI-2
3.
Other
Business & Fiscal: Earl J. Vassallo,
Interim Board Secretary/Business Administrator
1.
Recommend Approval of Travel
Title of Event
“Association of Mathematics
Teachers of NJ Conference”
Somerset, NJ
“Depression Treatment Tools”
Cherry Hill, NJ
Creating 21st Century New
Jersey Schools” Cape May
Court House, NJ
“NJAHPERD Annual
Convention” Long Branch, NJ
“Problem Solving with
Children” Riverton, NJ
“The Well Being of Gifted
Children Conference”
Pennsauken, NJ
“Train the Trainer” Ocean
Township BOE
“SMART Board Applications
Workshop” Rowan University
“NJ School Boards
Association 2009 Annual
Workshop” Atlantic City, NJ
Date of Event
October 15 & 16,
2009
Attendees
Anne-Marie
Reber
October 23, 2009
Stefania
Trovarelli
Jonathan
Henninger
“Adapt It All – Adapted PE
Conference” Lawrenceville,
NJ
October 29,2009
October 14 & 20,
2009
January 25 & 26,
2010
October 16, 2009
January 9, 2010
School
WMS
CST/OK
B/F 1
Cost
$0
$184.99
MG
$0
Mark Sauter
WH
$90.00
Therese M.
McGee
Kimberley
Morris
OK
$0
WMS
$50.00
December 4, 2009
Marcia Pietroski
WH
$20.00
October 16, 2009
Julie Harrison
WH
$133.00
October 28-30,
2009
Lesley
McGiboney,
Carol Mizrahi,
Dave Sullivan,
James
Henderson, John
Bersh
Rebecca Hill
MG
$220.00
p.p.
OK
$50.00
5
“Gloucester County Academy
of Teaching and Learning”
EIRC, Sewell, NJ
“Jostens Free Fall Workshop”
Gloucester City, NJ
February 2, 2010
& May 25, 2010
Kim Hackney
OK
$0
October 15, 2009
HG
$0
“What’s New in Young Adult
Literature” Voorhees, NJ
January 11, 2009
“Current Best Strategies for
Challenging and Navigating
Your Gifted Students” Cherry
Hill, NJ
“The Key to Restructuring
High Schools and Middle
Schools” Somerset, NJ
“Gloucester County
Principal’s Association”
Washington Twp., NJ
“One Size Does Not Fit All”
Mays Landing, NJ
“The Ten Most Difficult
Ethical Issues Faced by
Psychologists” Exton, PA
“Understanding &
Differentiating Autism
Spectrum” Reading, PA.
“Google Applications – New
Applications for Instruction”
Sewell, NJ
“21st century Teaching and
Learning” Vineland, NJ
“17th Annual History
Conference” Princeton, NJ
“Training for Building-Based
I&RS” Stockton College
“Engaging the Disaffected
Student” Stockton College
“Developing Professional
Learning Communities for
Student Learning” Glassboro,
NJ
November 17,
2009
Michele Morris,
Melodey KlevaForchic
Jennifer
Bockman, Susan
Heidemark
Mary K. Vitale
WMS
$199.00
p.p.
OK
$199.00
October 13, 2009
James M.
Henderson
MG
$175.00
10/20 & 12/10/09,
1/7, 2/10, 3/10, &
4/21/10
November 12,
2009
November 5, 2009
Marcia Pietroski
WH
$0
Lisa Guenther
WH
$0
John Bersh
S.S./CST
$245.00
October 20, 2009
John Bersh
S.S./CST
$179.00
MG
$30.00
p.p.
October 22, 2009
Carol Mizrahi,
Lesley
McGiboney
October 20, 2009
Mary Beth
Hobbs
December 4, 2009 George
Heidemark
March 8 & 9, 2010 Barbara Donisi
December 14,
2009
October 23, 2009
WHS
$0
WMS
$60.00
WH
$0
Barbara Donisi
WH
$0
Lesley
McGiboney,
Carol Mizrahi
MG
$0
6
“Deca Regional Competition”
Cherry Hill, NJ
January 8, 2010
October 19, 2009
Chaperones –
Liz Salerno,
John Carullo,
Kim Carfolite,
Pam
Pontano,Jenn
Orzechowski
Stephen M.
Combs
Elizabeth
Lathrop-Reitz,
Jessica Fensch
Lynn Jordan,
Joyce Valentine
Birgit Ickenroth
“Observation at The College
of New Jersey”
“Keeping Students Engaged
While Teaching Small
Groups” Voorhees, NJ
“NJ School Counselor Fall
Conference” Long Branch, NJ
“ATSNJ Secondary School
Workshop” Lawrenceville
High School, NJ
“Focusing on Technology
Applications & WL Pilot
Program” Egg Harbor
Township, NJ
October 19 & 22,
2009
November 30,
2009
January 14, 2010
& May 7, 2010
Norma
Vogelsong
October 19, 2009
2.
Approval of Secretary’s Report – August 2009
3.
Board of Education’s Monthly Certification Budgetary
Major Account/Fund Status
WHS
$0
WMS
$0
OK
$199.00
p.p.
WHS
WHS
$140.00
p.p.
$0
WHS
$0
B/F 2
“Pursuant to N.J.A.C. 6A:23-2.11(c) 4, we certify that as of August 31, 2009 after
review of the secretary’s monthly financial report (appropriations section) and upon
consultation with the appropriate district officials that to the best of our knowledge,
no major account or fund has been over-expended in violation of N.J.A.C. 6A:232.2(c) and that sufficient funds are available to meet the district’s financial
obligations for the remainder of the fiscal year.”
ROLL CALL VOTE
Board Secretary’s Monthly Certification Budgetary Line Item Status
“Pursuant to N.J.A.C. 6A:23-2.11(c)3, I certify that as of August 31, 2009 no
budgetary line item account has been over-expended in violation of N.J.A.C. 6A:232-2(c).”
_________________________
Board Secretary
4.
_________________
Date
Approval of Treasurer’s Report – August 2009
B/F 4
7
5.
Recommend approval to draw up specifications, bid and advertise for snow removal
at Williamstown High School for the 2009-2010 school year.
6.
Recommend approval of the following Change Order for credit for balance of unused
contract allowance: (WHS) (Pending the approval of the Building Committee on
October 5, 2009.)
B/F 6
Change Order No. PC-2
CJ Schmidt & Sons, Inc.
2535 Haddonfield Road
Pennsauken, NJ 08110
Amount: ($1,660.65)
7.
Recommend approval of the following Change Order to provide labor and materials
to relocate twelve (12) existing sprinkler heads in the connecting corridor to K Block:
(WMS) (Pending the approval of the Building Committee on October 5, 2009.)
B/F 7
Change Order No. PC-3
CJ Schmidt & Sons, Inc.
2535 Haddonfield Road
Pennsauken, NJ 08110
Amount: $2,167.03
8.
Recommend approval of the following Change Order to deduct overbilled contract
allowance amount: (HG) (Pending the approval of the Building Committee on
October 5, 2009.)
B/F 8
Change Order No. PC-1
Homestead Plumbing and Heating
4570 Bernard Road
Newfield, NJ 08344
Amount: ($975.00)
9.
Recommend approval of the following Change Order to remove and replace existing
carpet and cove base in the special services area: (OK) (Pending the approval of
the Building Committee on October 5, 2009.)
B/F 9
Change Order No. GC-18
D’Astuto Construction, Inc.
713 Creek Road
Bellmawr, NJ 08031
Amount: $7,665.00
8
10.
Recommend approval of the following Change Order to remove and replace carpet in
Special Services Rooms B103 and B105: (OK) (Pending the approval of the
Building Committee on October 5, 2009.)
B/F 10
Change Order No. GC-19
D’Astuto Construction, Inc.
713 Creek Road
Bellmawr, NJ 08031
Amount: $2,156.70
11.
Recommend approval of the following Change Order to patch and paint walls in
Child Study and Special Services: (OK) (Pending the approval of the Building
Committee on October 5, 2009.)
B/F 11
Change Order No. GC-20
D’Astuto Construction, Inc.
713 Creek Road
Bellmawr, NJ 08031
Amount: $1,965.60
12.
Recommend approval of the following Change Order to provide balancing, adjusting
and testing services: (OK) (Pending the approval of the Building Committee on
October 5, 2009.)
B/F 12
Change Order No. MC-1
LBG Mechanical, Inc.
555 Route 73 North
West Berlin, NJ 08091
Amount: $18,225.00
13.
Recommend approval of the following Change Order to delete the boiler demolition
that was included in the abatement contractors scope of work: (OK) (Pending the
approval of the Building Committee on October 5, 2009.)
B/F 13
Change Order No. MC-2
LBG Mechanical, Inc.
555 Route 73 North
West Berlin, NJ 08091
Amount: ($3,120.00)
9
14.
Recommend approval of the following Change Order to infill the existing boiler pit in
its entirety: (OK) (Pending the approval of the Building Committee on October
5, 2009.)
B/F 14
Change Order No. MC-3
LBG Mechanical, Inc.
555 Route 73 North
West Berlin, NJ 08091
Amount: $2,786.24
15.
Recommend approval of the following Change Order to furnish and install (2)
distribution nozzles for gym air handlers: (OK) (Pending the approval of the
Building Committee on October 5, 2009.)
B/F 15
Change Order No. MC-4
LBG Mechanical, Inc.
555 Route 73 North
West Berlin, NJ 08091
Amount: $1,475.00
16.
Approval of Bills
B/F 16
Regulatory Services: Paul Craig, Chairperson
1.
Recommend sustained action be approved to quote bus route S61A, a wheelchair
vehicle with a bus aide, to transport a special needs student to LARC School in
Bellmawr for the 2009-2010 school year.
R-1
2.
Recommend sustained action be approved to award the quote for bus route S61A to
Holcomb Bus Service for $250.00 per diem.
R-2
3.
Recommend sustained action be approved to award the quote for bus route FH-1-09
to Starr Tours for $2,130.
R-3
4.
Recommend sustained action be approved to enter into a joint agreement with
Washington Township Board of Education to transport one Washington Township
student on Monroe Township bus route S29 to Archway in Washington Township at
a cost to Washington Township Board of Education $56.62 per diem.
R-4
5.
Recommend sustained action be approved of the 2009-2010 Bus Routes as
listed in the supplementary report.
R-5
6.
Recommend approval to draw up specifications, bid and advertise bus route
S61B, a wheelchair vehicle with a bus aide to provide transportation for a special
needs student to LARC School in Bellmawr. The route is needed to replace
quoted bus route S61A which will exceed the bid threshold.
R-6
10
7.
Recommend approval to draw up specifications, bid and advertise bus route
L17A to provide transportation to Williamstown Middle School for one Monroe
Township student who is displaced and residing in Mt. Ephraim. The route is
needed to replace bus route L17 which will exceed the bid threshold.
R-7
8.
Recommend approval to draw up specifications, bid and advertise bus route
L18A to provide transportation to Holly Glen Elementary School for one Monroe
Township student who is displaced and residing in Malaga. The route is needed
to replace quoted bus route L18 which will exceed the bid threshold.
R-8
9.
Other
School Programs: Robert Graham, Chairperson
1.
Recommend approval of the Monroe Township Public Schools “School
Nursing Services Plan for 2009-2010.”
2.
SP-1
Other
Operations and Finance: Valerie Mercurio, Chairperson
1.
Recommend approval to accept L.J. as a tuition student from Clayton Public
Schools beginning retroactively on September 25, 2009 or September 29, 2009
The student attended the Williamstown High School OTP Program depending
on how quickly Clayton secures transportation.
O/F 17
2.
Recommend approval of Home Instruction for an Emotionally Disturbed
student placed in a Residential facility, but currently hospitalized. The Union
County Educational Services Commission is currently responsible for educating
her and will continue through Home Instruction at the rate of $53.00 per hour.
O/F 18
3.
Other
Building Committee: Anthony Ayres, Chairperson
OLD BUSINESS:
1.
Other
NEW BUSINESS:
1.
Other
Adjourn to Committees
11
COMMITTEE MEETINGS
Regulatory Services: Paul Craig, Chairperson
1.
Transportation
a.
Other
2.
Food Services
a.
Other
3.
Director of Plant Operations
a.
Meet with Monroe Township Organizations to Discuss Security R-9
Deposits for Building Use
b.
Proposal from Edvocate for the custodial, Maintenance and
Grounds Invitation to Bid, Bid Specifications and Bid Process
R-10
c.
Donation of a Storage Container by Cooney Electric
R-11
d.
School Lunch Program; Charging of Lunches
e.
Vendor Recognition; Astro Sign Company
f.
Indoor Air Quality (IAQ) Designated Person Re-appointment
R-12
g.
Other
4.
Maintenance and Custodial
a.
Other
5.
Other
Discuss in Absence of the District Attendance Officer, Eli Garcia, a Voucher
be Approved for Dan Driscoll, District Attendance Officer Who Was Cut Due
to Budget Constraints.
School Programs: Robert Graham, Chairperson
1.
New Jersey DECA Regional and State Competitions
2.
Volunteer Art Club at Williamstown High School
3.
Nursing Coverage at Williamstown High School and
Williamstown Middle School
4.
Williamstown Middle School Intramural Proposal for
2009-2010
5.
Informational:
Revised SRA Testing Administration (Alternative High
School Assessment)
6.
Other
SP-2
SP-3
SP-4
SP-5
SP-6
Operations & Finance: Valerie Mercurio, Chairperson
1.
Review and prepare for the Second Reading of High School Graduation
Policy No. 5460. (M)
O/F 1
2.
Review and prepare for the Second Reading of Early Graduation Policy
No. 5465. (M)
O/F 2
3.
Review and prepare for the Second Reading of Employment of Chief
School Administrator Policy No. 1220. (M)
O/F 3
4.
Review and prepare for the Second Reading of Teaching Staff Member/School
District Reporting Responsibilities Policy No. 3159. (NEW)
O/F 4
12
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
Review and prepare for the Second Reading of Student Accident Insurance
Policy No. 8760.
O/F 5
Review Student Board Membership Applications (3)
O/F 6
Kyle Kahlbom, Kelsey Shannon, Portia Dixon
Review request from Sue McCormick, Township Clerk to centralize voting
location
O/F 7
Review Maintenance Services Agreement with CM3 Building Solutions
(Press Release?
O/F 8
Review Xerox Agreement for Stitcher Folder at a rate of $110 monthly
O/F 9
Approval of Resolution for Participation in the Educational Cooperative
Pricing System and contract in the amount of $1650 per year
O/F 10
Review Promedia Services Contract through NJS Cooperative Pricing
#26-EDCP
O/F 11
Review Treasurer of School Monies, Lorraine Boyer’s request
O/F 12
Request to open two petty cash OTP accounts
O/F 13
Review request for Homebound Instruction for an out-of-district student. O/F 14
Review request for Homebound Instruction for an out-of-district student. O/F 15
Nursing Coverage at Williamstown High School and Williamstown Middle
School
O/F 16
Received $8293 Safety Grant to be used for upgrading security cameras
at Williamstown Middle School and Williamstown High School.
Other
1.
2.
3.
SUPERINTENDENT’S INFORMATIONAL PACKET
Postings
I-1
Observations & Walkthroughs – September 2009
I-2
Notification: Letter from parent stating their intention to home school
their child for the 2009-2010 school year.
I-3
1.
2.
Personnel
Other
POSSIBLE AGENDA ITEMS