NITA/PIT 4
REPUBLIC OF KENYA
MINISTRY OF LABOUR
NATIONAL INDUSTRIAL TRAINING AUTHORITY
Commercial Street, Industrial Area
P.O. Box 74494-00200
NAIROBI, KENYA
Tel: 0772292488, 0753244676, 0202695586, 0202695589, 0720917897, 0736290676
Email: directorgeneral@nita.go.ke Website: www.nita@go.ke
GUIDELINES FOR REGISTRATION OF TRAINING PROVIDERS
1.0 PREAMBLE
1.1
Background
Under the Industrial Training (Amendment) Act 2011, the Directorate of Industrial Training (DIT) in the
year 2011 was successfully transformed into the National Industrial Training Authority (NITA) ; a Semi
Autonomous Government Agency (SAGA) under the Ministry of Labour, with a tripartite National
Industrial Training Board (NITB) replacing the National Industrial Training Council. The NITB
comprises; employers, workers and other interests such as Government ministries, universities and other
institutions.
NITA has the Vision “A self sustaining lead agency spearheading integrated industrial training for
development” and the Mission “To provide, facilitate, promote, regulate and coordinate integrated
industrial training for a globally competitive human resource”.
1.2
Functions of NITA
The Industrial Training (Amendment) Act 2011 gives NITA mandate over the following functions:
 Facilitating Industrial Training
 Assessing & collecting industrial training levy & fees.
 Regulating trainers registered under the Industrial Training Act.
 Developing industrial training curricula.
 Integrating labour market information into skills development.
 Harmonizing curricula and certificates of competence.
 Assessing industrial training, testing occupation al skills and awarding certificates including
Government trade test certificates.
 Accrediting institutions engaged in skills training for industry.
 Associating/ collaborating with other bodies or organization within/outside Kenya in furtherance
of the purposes for which the Authority is established.
 Charging for goods and services offered by Authority ; and
 Performing any other duties and functions as may be conferred on it by the Act or by any other
written law.
Revised January 2013
Page 1 of 8
2.0 RATIONALE FOR THE GUIDELINES
In pursuant to its functions, NITA oversees the quality assurance of training provided to Industrial
Training Levy contributing employers where such employers may in turn claim reimbursement on
approved training costs. Training Providers who satisfy the set requirements are registered under NITA
and would qualify for an annual subscription renewal. Trainers should note that this registration by
NITA is not a licence to conduct business. The mandate to issues licences is vested in other Government
institutions.
Towards the training provider’s quality assurance process, NITA has developed guidelines that ensure
the following:
2.1 The qualifications for registration and renewal of Training Providers are clear and simple.
2.2 Uniform, fair, valid, consistent, and transparent application of registration procedures is followed.
2.3 The interests of all stakeholders are protected.
2.4 The learners have access to opportunities for life-long learning.
2.5 Training is obtained in safe environments using appropriate teaching systems.
3.0 CATEGORIES OF TRAINING CURRENTLY ON OFFER
Whereas these categories have been developed over time, NITA continues to be responsive to the needs
of the industry and will continue to develop more guidelines based on the demand from the industry.
Several emerging areas are currently under consideration. For further information, contact NITA.
Please note that details on training content and further requirements for Defensive Driving, Private
Security Officers, and Fire safety should be downloaded from www.nita.go.ke
3.1. Management and Supervisory Training
Management Training is for people responsible for policy development and managing resources in their
organizations’ strategic and operational result areas. A manager is a person in charge of physical and
human resources and has a span of control where he/she is held accountable and responsible for the
work results of others in teams, groups, units, sections and departments. Supervisory Training is for
people charged with the authority and responsibility of planning, organizing, directing and controlling
the work of others by close contact. A supervisor is a team leader in charge and accountable for sections
and units performance.
3.2 Private Security Officers Training
The Private Security Officers’ training is meant to impart knowledge, skills, attitudes and competencies
to enable Private Security Officers discharge their duties diligently and competently. The training is
also designed to standardize training methods and instill ethics and integrity in the performance of duties
by the private security officers. This training takes into cognizance that protection of life and property is
a basic human right requirement as per world conventions and the need for quality protection methods
cannot be overemphasized. Details on further requirements to be downloaded from www.nita.go.ke.
Revised January 2013
Page 2 of 8
3. 3 Fire Safety Training
The Fire Safety training is designed and developed for Fire Fighting Teams towards enhancing fire
safety at the workplace which is vital in the absence of external assistance during a fire outbreak. The
course is intended to equip the trainee with the necessary skills for fire safety in the workplace and
designed in accordance with The Occupational Safety and Health Act, 2007 (OSHA) and Fire Risk
Reduction Rules 2007, (Legal Notice No. 59 of 2007). The trainer is required to utilize practical
approaches during training to promote retention of the learnt knowledge and skills. This should be
reinforced through use of appropriate training resources and methodology. In order to make the course
interesting and meaningful it is recommended that the trainer makes the training process as practical as
possible. Details on further requirements to be downloaded from www.nita.go.ke.
3.4 Defensive Driving Training
This training is to enable a trainee driver to efficiently operate a motor vehicle to a standard that is safe
for all road users and the environment regardless of the prevailing conditions within the set rules and
regulations. Details on further requirements to be downloaded from www.nita.go.ke.
3.5 Technical Skills Training
This training involves the imparting of knowledge and guiding for workers at all levels in industry to
acquire skills and attitude continuously train and equip themselves with the necessary technical skills for
a specific job through the application of science and modern technology to give an enterprise a
competitive advantage. The scope comprises but is not limited to:
 Information Communication Technology.
 Automotive Engineering.
 Building Construction.
 Mechanical Engineering.
 Electrical and Electronic Engineering.
 Textile.
 Floriculture.
4.0 REQUIREMENTS FOR REGISTRATION OF TRAINING PROVIDERS
4.1 An applicant must complete NITA/PIT 6 form, attach all the necessary documents and pay the
prescribed non-refundable application fee.
4.2 All documents submitted along with the application form shall be certified by NITA as true copies
of originals.
4.3 The business/organization must be locally registered or incorporated.
4.3.1 If registered under the Business Name Act (Cap 499), the name must reflect the training
functions and the physical address on the certificate must tally with the application form.
4.3.2 If incorporated under the Company Act (Cap 486), the Memorandum & Articles of
Association should explicitly state training as a core business.
Revised January 2013
Page 3 of 8
4.4
4.5
4.6
4.7
4.8
4.9
4.3.3 If registered under any other Act, the Constitution must reflect training as one of its aims
and objectives and must establish and incorporate a training entity with its own fulltime
Chief Trainer and resource persons.
4.3.4 Organizations established by an Act of Parliament for purposes other than training but
mandated to carry out training must establish and incorporate a training entity
4.3.5 The entity should have its own full-time Chief Trainer and resource persons.
Documentary evidence supporting the existence of the applicant’s legal mandate to undertake
training is a prerequisite for registration.
A Training Provider must be open to train for any organization.
A Training Provider must operate under a single business name.
A Registered Training Provider who changes any previously submitted particulars must
officially communicate such changes to Director General of NITA within thirty (30) days.
Any change in premises shall require a fresh inspection of such premises.
No Training Provider shall be registered if either the Chief Trainer or physical facilities have
been used for the registration of another Training Provider.
5.0
5.1
5.2
5.3
REGISTRATION OR RENEWAL PROCESS
The applicant should fill application form NITA/PIT 6.
The applicant should pay the requisite non-refundable application/renewal fee.
An applicant for registration will be paid an impromptu fact finding visit at the physical premises
by an assessment team from NITA.
5.4 Assessment visits will be regulated by the NITA calendar and schedules.
5.5 NITA shall communicate to the applicant in writing on registration or renewal status within thirty
(30) days of the visit or submission of renewal application. Registration/renewal shall be valid
upto 15th of March of the following year.
5.6 An applicant who does not qualify for registration/ renewal may appeal to the Director General
within thirty (30) days of notification at no cost.
5.7 A second appeal will attract a payment of a non-refundable application fee.
5.8 Any subsequent appeal will require the applicant to appear before the Director General’s
Committee upon payment of the required non-refundable fee
5.9 The decision of the committee shall be final.
5.10 All appeals shall be made in writing.
5.11 A registered Training Provider shall be required to complete Application Form NITA/PIT6 to
renew their registration by 15th March of the following year. Any applicant who fails to renew by
this date will be required to apply for registration.
6.0
6.1
FUNCTIONAL AND OPERATIONAL ARRANGEMENT REQUIREMENTS
The training establishment must have in place evident functional and operational arrangements
dedicated towards meeting the training objectives of industry workforce. This should include:
6.1.1 An operational physical office.
6.1.2 A separate access where the facility is within a residential premise, it should be
separate from the living quarters.
6.1.3 Relevant tools, equipment, materials and requisite resources.
Revised January 2013
Page 4 of 8
6.1.4
6.2
Record of past training conducted by the organization within the last two (2)
years.
The training provider shall on application submit the curriculum or course content for courses on
offer to NITA indicating the following:
6.2.1 Target group
6.2.2 Course outline
6.2.3 Objective(s)
6.2.4 Course duration
6.2.5 Expected outcome
7.0 GENERAL OPERATING AND TRAINING VENUES REQUIREMENTS
7.1 A training provider with more than one training or operating venue should declare all the training or
operating venues.
7.2 A training provider will require approval for each of the training or operating venues.
7.3 Where premises are rented, the management must possess a lease agreement registered with the
Ministry of Lands.
7.4 Registration of training providers is not physical premise transferable.
7.5 Any change of premise shall require a re-inspection and must be communicated to NITA within 30
days.
7.6 The training venue should be secure, safe and comfortable for the participants.
7.7 The training venue should have suitable and adequate facilities for any psychomotor skills.
7.8 All training venues should have facilities, equipment and infrastructure that adequately match the
number of trainees.
7.9 The facilities and equipment required will depend on the nature of the course or training being
conducted.
7.10 All operating and training facilities and amenities should conform to acceptable public health and
safety standards.
8.0
8.1
SPECIFIC OPERATING AND TRAINING VENUES REQUIREMENTS
For ICT training,
8.1.2 There should be a minimum of 4 (four) computers available.
8.1.3 The existing software should match the courses approved for.
8.1.4 For practical courses/ training the following are required:
8.1.5 Essential presentation tools and devices,
8.1.6 Computer to leaner ratio must be 1:1 with legal licensed software is required
8.1.7 Internet access for research and study is required.
8.2 For training in Defensive Driving, Private Security Training, Fire Safety the specific requirements
may be downloaded from www.nita.go.ke
Revised January 2013
Page 5 of 8
9.0
GENERAL HUMAN RESOURCE CAPACITY REQUIREMENTS
The following requirements apply to all categories:
9.1 A training provider must have in place a full-time Chief Trainer.
9.2 The Chief Trainer shall be responsible for all the other resource persons.
9.3 A Chief Trainer shall not be a resource person of another Training Provider.
9.4 In addition to the Chief Trainer, a training provider must have a minimum of three (3) resource
persons (either on full-time or part-time basis).
9.5 All full-time resource persons must have written appointment letter with the training provider.
9.6 All part-time resource persons must have written valid contractual agreements with the training
provider.
9.7 Foreign resource person must have a valid and relevant work permit,
9.8 Where a Training Provider engages a foreign resource person, the Training Provider must show
evidence of local collection of the VAT from foreigner.
Revised January 2013
Page 6 of 8
10.0 Specific Human Resource Capacity requirements for each training category
Please note that details on training content and further requirements for Defensive Driving, Private Security Officers, and Fire safety
should be downloaded from www.nita.go.ke
Training
Category
Chief
Trainer
Other
Resource
Persons
Management and
Technical Skills Training
supervisory Training
a) Hold a degree relevant to a) Have 5 yrs relevant experience in
the courses on offer from a training
recognized institution
b) A minimum relevant Diploma or
b) Have 5 yrs of relevant
equivalence from a recognized
experience in training
institution
c) Information Communication
Technology
d) a) Have minimum of a computer
related Degree from a recognized
institution Any computer related
Degree from a recognized institution
b) Or any degree plus post-graduate
professional qualification in IT, or
IT vendor certificate or diploma
from a recognized institution.
Private Security Officers
Training
a) Trained in security matters
b) Has worked as a senior
trainer in a security
establishment
c) Hold a Degree from a
recognized institution.
d) Has minimum 3 yrs
experience
e) Or a diploma with
minimum 5 yrs
experience
f) Or 3 yrs experience after
commissioning or
gazettement
a) Hold a degree relevant toa) Have 3 yrs relevant experience in
a) Relevant field experience
the courses on offer
training and:
of 3 yrs.
from a recognized
b) A minimum relevant Diploma or
More details to be
institution.
equivalence from a recognized
downloaded from
b) Or hold any degree plus institution
www.nita.go.ke
a relevant post graduate c) Or a proficiency certificate and an
diploma or certificate.
instructor certificate from a
c) Relevant field
recognized institution
experience of 3 yrs. d) Information Communication
Technology
a) Any computer related Degree from a
recognized institution
b) Or any degree plus post-graduate
professional qualification in IT, or
IT vendor certificate, or a diploma
from a recognized institution.
c) Have 3 yrs relevant experience in
training.
Revised January 2013
Fire Safety Training
Defensive Driving
Training
Have minimum 5 yrs in a Hold the following as
leadership position at a
minimum :
government fire
a) A degree from a
department in either of
recognized institution,
the following positions:
b) Valid instructor’s
a) Leading Fireman at a
license
Local Authority Fire
c) 3 yrs driving instructor
Brigade
experience
b) Senior Fireman at the
d) Training of Trainers
Kenya Airports
certificate from a
Authority
recognized institution
c) Sergeant of the Kenya e) Certified by the
Defense Armed Forces.
DOSHS.
Hold the following as
minimum:
a) Basic fire course
certificate.
b) Fire prevention course
certificate.
c) Operation and Command
course certificate.
d) Relevant field experience
of 3 yrs.
Page 7 of 8
Hold the following as
minimum:
a) Valid instructor’s license
b) 3 years driving
instructor experience
c) TOT certificate from a
recognized institution.
d) Relevant field
experience of 3 yrs.
GLOSSARY
1.
Chief Trainer
2.
3.
4.
CV’s
DOHSS
Employer
5.
6.
Foreign resource persons
Full-time resource person
7.
HIV/AIDS
8.
9.
ICT
Industrial Training Levy
10.
11.
12.
13.
NITA
NITB
OSHA
Part-time resource person
14. Reimbursement
15. SAGA
16. Training Provider
17. Training Provider’s Registration
18. Training Provider’s Renewal
19. Valid and relevant work permit
Revised January 2013
The person charged with coordinating the training
offered by institutions engaged in skills training for
industry
Curriculum Vitae
Directorate of Occupational Health & Safety Services
The contractor of the human skills as defined in Cap
237.
Persons not citizens of Kenya.
Employees on a full-time employment basis in a specific
organization, and where the employer does not expect
such employees to be engaged by any other organization
during the employment period.
Human Immuno-Viral/Acquired Immune Deficiency
Syndrome
Information Communication Technology
The Industrial Training (Amendment) Act 2011 Laws of
Kenya makes provision for the Industrial Training Levy
Fund, and requires a person who is an employer to
register and contribute Industrial Training Levy.
National Industrial Training Authority.
National Industrial Training Board
Occupational Safety& Health Act
A person contracted by an organization for an agreed
period but may also serve contracts with other
organizations.
Payment on full or part of approved training costs
incurred.
Semi Autonomous Government Agency
Institutions engaged in skills training for industry
A quality assurance process conducted by the NITA
indicating that a Training Provider is capable of
providing high quality training in a sound and safe
environment. A Training Provider must be registered by
the NITA to conduct training for Industrial Training
Levy, contributing employers under Cap 237 of the
Laws of Kenya.
The annual subscription of NITA registered Training
Provider for updating of the Training Providers
information.
An up-to-date work -permit appropriate to training.
Page 8 of 8