IDCEC
This program is intended to help the IIDA Chapters and/or City Centers understand
the functions of IDCEC and its relationship to IIDA.
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IDCEC
IIDA is part of the Interior Design Continuing Education Council, IDCEC. The stated
purpose of IDCEC is to serve as a central clearinghouse for the sharing of CEU
information, approval and registration. The council is made up of experts from three
different Interior Design organizations, which consist of IIDA, ASID and IDC.
IDCEC was launched as a Web-based, centralized system in January of 2012, with its
registry launching in July of 2012.
Prior to 2012, IDCEC was administrated by the core members IIDA, ASID, IDC and
IDEC, as well as several associate members. The core members managed
submissions, reviews and approvals on behalf of IDCEC using internal numbering
systems for approvals. There was no centralized database to check on submission
status or verification of approval. Attendance was inconsistent and compliance
reporting was greatly flawed.
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CHOOSING PROGRAMS
When using an IDCEC approved program it is important to know if the provider has
registered with IDCEC. This is different from having a course approved. Once a
provider registers, any course reviewed and approved by IDCEC will then be
populated into their provider dashboard and will be available for scheduling until the
course expires. If they have not registered as a provider, then the course cannot
scheduled and attendance registration will not be available.
Check :
Is the instructor registered as an IDCEC provider? If yes, then he or she will
- schedule the course event through the IDCEC web portal and will
- report learner’s attendance after the event.
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CHOOSING PROGRAMS
If you have selected a non-IDCEC approved program, the provider may wish to submit
the course to IDCEC for review. Please refer them to IDCEC for more information.
Approvals are granted for a two-year time frame, and may be scheduled and
presented as many times as needed throughout the approval period.
Provider will be responsible for submission, scheduling and attendance reporting.
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CHOOSING PROGRAMS
Chapters may submit a course to IDCEC for review and approval.
The Chapter submission fee is $150, a large discount from the regular submission fee
of $350 .
Chapters are waived the IDCEC Provider fee ($350 Corporate/$150 Individual) and the
Scheduling fee ($10 per event).
Chapter submissions are granted approval for one-time programs. Please contact
IDCEC directly if your Chapter is providing a multiple City Center program.
Currently Chapters are not set up to submit conferences. Chapters wishing to submit
a conference will need to register as a Not-for-Profit Conference Provider.
Conference submission fee cost is $500. Submissions with over 50 seminar sessions
will incur a $25 charge for each additional seminar. Conference Providers are waived
the annual provider fee.
Please note that all fees are payable in Canadian dollars. Please check with your
credit card merchant for the current exchange rate.
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CHAPTER PROVIDER
If you are an IIDA Chapter and have not received your IDCEC Chapter Provider user
information, please contact the IIDA Continuing Education Department. IDCEC has
allotted the Chapters with the amount of user numbers based on the amount of City
Centers that they currently have.
The assigned person is typically the Chapter VP of Professional Development.
However, each Chapter may assign differently. Some Chapters assign one person as
the main point of contact. Others assign each of their City Center Directors. Please
keep in mind that the person assigned will be charged with submission, scheduling
and attendance reporting for his or her Chapter/City Center. Please contact IIDA with
changes to your IDCEC Chapter Provider contact information.
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IDCEC SYSTEM
There are five integral parts to the IDCEC system.
Submission
Review
Approval
Scheduling
Reporting
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SUBMISSION ESSENTIALS
Prior to submitting a course, please make sure the following applies.
You have at least three to four weeks prior to the presentation. Reviews can take up
to two weeks, allot additional time in the event you need to make any changes or
corrections.
A program must be a minimum of 60 minutes in course content, must not be
proprietary in nature, and the topic must fall under the IDCEC Subject Code Index.
Prior to logging in, go to the IDCEC website and download a copy of the IDCEC Course
Submission Planning Papers. This will help you to have all of the information ready
for your course submission. Complete this electronically so that you can copy-andpaste onto the IDCEC site.
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COURSE INFORMATION
Course Submissions must include the following:
Title: The course title should reflect the content of the course.
Course description: This information will be used to evaluate how the content relates to
the course outline and stated learning objective(s). Description should be 100 words or
fewer.
Learning objectives: List what a learner should expect to take away from the course. A
minimum of four learning objectives are required.
Content outline: Provide a course schedule/syllabus that lists topics/subject matter, any
pertinent sub-categories, and the time allocated for each in a minimum of 15-minute
intervals or shorter. The course reviewers use this information to see how the program
correlates with the learning objectives and course description. It is also used to validate
the amount of CEU credit requested to meet IDCEC policy for allocation of course credit.
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COURSE INFORMATION
Course Submissions must include the following:
Bibliography: A listing of resources used to develop the course (e.g., books, articles,
etc.). If unavailable, please provide a justification statement with details of how the
course was developed.
AIA or GBCI approval: Please check if approved by either or both organizations. This
does not guarantee IDCEC approval.
Supporting materials: Submissions must have supporting materials (e.g., PowerPoint
presentation, pdf file or website address). Keep program generic in nature - no sell
pitches. Files must be smaller than 5MB, which is the IDCEC limit. If it is larger, please
separate into smaller files.
Speaker notes: When visual presentations are not readily available (e.g., panel
discussion) speaker notes should be submitted.
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INSTRUCTOR INFORMATION
To make sure that you have the most accurate information on the instructor(s),
please give him or her a copy of pages 3-4 from the IDCEC Course Submission
Planning Papers for them to complete.
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IDCEC LOGIN
If you are ready to submit, you should login to the IDCEC website at www.idcec.org.
Login to the IDCEC site using your IDCEC Chapter Provider information.
The login is located in the upper right-hand corner. Use your Chapter Provider user
number and password in the appropriate fields.
Click on “Login.”
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PROVIDER DASHBOARD
Once you login you will be on your IDCEC Provider Dashboard.
From the left-side menu, click on “Submit a New Course.”
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GENERAL COURSE INFORMATION – STEP 1
Use the IDCEC Course Submission Planning Papers to complete the online submission
form.
You will now be asked to enter the “General Course Information – Step 1.”
Use of Course: Select “One-Time Only”
Type of Presentation: Select “In-Person”
Course Title: List course title. Title should directly reference the topic of the
presentation.
Subject Code Primary/Secondary: Use the IDCEC Subject Code Index to find the
appropriate code for the presentation.
Length of Course: Use full-hour increments, rounding down to the nearest whole. A
two-and-a-half (2 ½)-hour program should be reflected as two (2) hours.
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GENERAL COURSE INFORMATION – STEP 1
Use the IDCEC Course Submission Planning Papers to complete the online submission
form.
Continue entering the “General Course Information – Step 1.”
Course Description: Maximum of 1,000 characters. This information will be used to
evaluate how the content relates to the course outline and stated learning objective(s).
It may also be used by the managing organization for promotional purposes.
Intended Audience: Who is your targeted audience? Is the subject geared to specific
learners (e.g. residential) or open to all?
Maximum Audience Size: The audience size should correspond and be appropriate to
subject content, teaching methodology and the number of instructors.
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GENERAL COURSE INFORMATION – STEP 1
Use the IDCEC Course Submission Planning Papers to complete the online submission
form.
Continue entering the “General Course Information – Step 1.”
Degree of Interactivity: What is the course’s level of audience interactivity? (Low,
Medium, High.)
Classification of Learning Levels: Is the course level Basic, Intermediate or Advanced?
Bibliography: List all resources used in developing the course: books, articles, etc. If a
resource listing is not available, please provide a justification statement (e.g. “This
course was developed using the instructor’s years of experience with
_____________.”)
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GENERAL COURSE INFORMATION – STEP 1
Use the IDCEC Course Submission Planning Papers to complete the online submission
form.
Continue entering the “General Course Information – Step 1.”
Requested Designation: Does this course qualify for HSW, HSW Barrier Free, HSW
Building Code, HSW Sustainability, or General?
AIA or GBCI Approval: Has this been approved by either or both associations? This
information does not provide a faster review.
Prior Course Presentation: Has this course been presented before? If so, please list
date and location of event(s).
Once complete, continue to next step.
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COURSE CONTENT – STEP 2
Use the IDCEC Course Submission Planning Papers to complete all sections of this
page. You will not be able to move to the next page without completing this section.
You will now be asked to enter the “Course Content – Step 2.”
Facilities and Equipment Required – What do you require for the presentation, such
as lectern, microphone or type of seating? Choose a maximum of three items.
Learning Objectives – Please enter a minimum of four learning objectives/learning
outtakes.
Course Content – Provide a topic and subtopic outline – delineated in 15 minute
increments or less.
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COURSE CONTENT – STEP 2
Use the IDCEC Course Submission Planning Papers to complete all sections of this
page. You will not be able to move to the next page without completing this section.
Continue entering the “Course Content – Step 2.”
Course Materials: Provide a link to the presentation or supporting materials.
If you do not have a url, please upload a copy of the presentation. File size is limited
to 5MB. If larger, please break up into two or more files.
Once complete, continue to next step.
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INSTRUCTORS – STEP 3
You will now be asked to enter the “Instructors – Step 3.”
Click on “Submit a new instructor for approval” to add a new instructor.
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INSTRUCTOR – PROFESSIONAL PROFILE
Use the IDCEC Course Submission Planning Papers to complete all sections of this
page.
Complete the instructor’s Professional Profile – this information is usually listed on a
person’s CV/resume. Do not leave any item blank – use “n/a” or “unknown” if
unsure.
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INSTRUCTOR – REFERENCES
Use the IDCEC Course Submission Planning Papers to complete all sections of this
page.
Add two references. References should be able to attest to the instructor’s
speaking/presenting abilities. Provide reference’s full contact information. IDCEC will
email the references asking for a rating of the instructor’s speaking/presenting
abilities. References cannot be from the same company/firm as the instructor.
Once complete, click Save.
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COURSE STATUS
Make it a point to periodically check your dashboard.
Incomplete – Course needs additional information and has not been submitted for
review.
Submitted – Course has been submitted for review by provider.
Reviewing – Course has been assigned a reviewer and is awaiting a response.
Pending – Course has been reviewed. Please open to see what
changes/additions/exclusions may be required.
Approved – Course is ready for course scheduling.
Denied – Please review reviewers’ response for further information.
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REVIEW
As a Chapter Provider your course submission will be assigned an IDCEC Reviewer.
The course status will list as “Reviewing.”
Reviewers have up to two weeks to turn in their review reports. Some reviewers are
quicker than others, so please periodically check your dashboard.
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APPROVAL
Now that your course is approved it can be scheduled.
Please remember that as a Chapter Provider submission, the course was awarded a
one-time approval.
The course may only be scheduled for one instance.
If the initial date scheduled needs to be changed, please contact IDCEC for their
assistance.
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COURSE SCHEDULING
From your dashboard, click on the approved course listing. This will bring you to the
Provider Dashboard Approved listing.
Click on “Manage Course Schedule.”
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MANAGE COURSE SCHEDULE
Course scheduling requires you to complete the following:
Date: Date of event
Time: Time of event
Location: City and State where event will be held
Registration URL: If you have an open registration, please use accurate information
here. This data will be listed on the IDCEC Event Calendar and open to active searches.
Enter the registration page information: URL address including the preceding “http://”
or “https://” portion. If this is a closed event or does not have a webpage for viewing,
enter the Chapter website address, (e.g., http://www.iida-ilchap.org).
Contact information: Name, Phone Number, Email address
If this is a closed event or you do not have a webpage for viewing, enter the Chapter
phone number or email address (e.g., 312-467-1950/info@iida.org).
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MANAGE COURSE SCHEDULE
To obtain the class code for the event you scheduled, you will have to return to your
dashboard and click on the course listing. This will bring you to a listing of all your
scheduled sessions for that course.
Confirm the date, time and location of the event, and use the appropriate class code
for attendance and reporting.
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BEFORE EVENT
Go to the IDCEC Provider section of the IDCEC website to download a Sign-in Sheet
for the presentation.
Fill out the course information using the designated class code obtained through
scheduling.
Make sure the participants enter their IDCEC Numbers and/or IIDA Member numbers
along with their names and email addresses.
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POST EVENT
Providers have five (5) business days after an event to report attendance. This time
frame allows participants to receive their certificates in a timely manner.
Login to your Provider Dashboard. From your dashboard, click on the approved
course listing. This will bring you to the Provider Dashboard Approved listing.
Locate the class code pertaining to the event and press “Report Course Attendance”
for that day and time.
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REPORTING ATTENDANCE
Use the IDCEC Attendance Record to complete all sections of this page. Providers are
now able to locate the person’s IDCEC number using is or her IIDA Member number
and name.
After entering the IDCEC numbers, press “Get Learner’s Name.” Use this to verify
that the numbers match the person for whom you are reporting.
If correct, click “Report Course Attendance.”
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ATTENDEE CONFIRMATION
To complete the process, send an email to the attendees informing them that you
have reported their attendance.
Learners have five (5) business days to complete the course survey. Once the survey
is completed, they will receive a printable certificate and the course information is
listed on the learner’s transcript.
Five (5) days after reporting attendance, the survey is replaced by a printable
certificate and the course information is automatically listed on the learner’s
transcript.
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QUESTIONS
Please visit the IIDA or IDCEC website for further information.
You may also contact Ely Alaniz at IIDA Headquarters at ealaniz@iida.org or 312-3795142.
Thank you.
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