September 9, 2016
To:
All Proponents
Subject:
Addendum No. 1, GDD16-223 RFP for Feasibility & Business Case Assessment
for Sports & Entertainment Complex
The following information, amendments and revisions shall constitute Addendum No. 1,
September 9, 2016, and shall form an integral part of the Tender/Proposal Documents and
where applicable, shall supersede requirements of other Tender/Proposal Documents.
1. Refer to Section 10. Contracting for ConstructionPage 37 of 51 of the CGS
Client/Consultant Agreement, Schedule 3:
Delete Section 10 in its entirety: “Neither the Consultant nor any person, firm or corporation
associated or affiliated with or subsidiary to the Consultant shall tender for the construction of
the Project, or have an interest either directly or indirectly in the construction of the Project.”
2. Proponents are to refer to the following:
Note #1: Restrictions Sub-section 6 (7) of Purchasing By-Law 2014-1 would apply to all
procurement at the City and reads as follows: “(7) All persons who, on behalf of the City,
provide or prepare contract specifications for Goods, Services or Construction and which
Goods, Services or Construction are intended to be the subject matter of a Bid Solicitation, shall
not be permitted to submit a Bid in response to the Bid Solicitation for the said Goods, Services
or Construction.”
Note #2: Refer to Part 2 Information for Proponents - Section 2.26 Conflict of Interest Page 14
of 51: Proponents must disclose Conflicts of Interest as follows: “Proponents shall immediately
disclose to the official point of contact any potential or real conflict of interest whether direct or
indirect in nature as it may relate to the city, its elected significant conflict of interest is found to
exist and cannot be sufficiently mitigated, the City reserves the right to disqualify the Proponent
from participating in the Bid Solicitation.”
3. Refer to 2.4 Communications and Official Point of Contact, Page 7 of 51, 3rd
paragraph, regarding the deadline for questions
Delete “no later than 12:00 p.m., Noon, Wednesday, September 7, 2016 to
tenders@greatersudbury.ca”
Replace with “no later than 12:00 p.m., Noon, Wednesday, September 14, 2016 to
tenders@greatersudbury.ca”
4. The following are questions and answers received from Proponents.
Questions and Answers (in bold)
Q 1 (a) In Section 10 on page 37 it states, along the lines that, the Consultant shall not tender
for the construction of the project. Since the construction delivery and procurement process
has obviously not been finalized, please confirm that the intent of this section is to disqualify
any consultant participating in this study from being involved in any manner with any design or
construction in the future regarding this project?
Q 1 (b) In the section noted below it makes reference to "or have an interest either directly or
indirectly in the construction of the Project." Does this include professional design services for
Architecture and Engineering and the services performed during contract administration?
10. Contracting for Construction
Neither the Consultant nor any person, firm or corporation associated or affiliated with or
subsidiary to the Consultant shall tender for the construction of the Project, or have an interest
either directly or indirectly in the construction of the Project.
A 1 (a) and (b) Refer to deletion of Section 10 above.
Please ensure you confirm receipt of this addendum on the Addendum Acknowledgement Form
as per Item 16, of Schedule B to By-law 2014-1 and that the form is returned with your
proposal submission. Further, you are acknowledging that you have received and taken this
information into consideration when preparing your proposal.
Yours truly,
Agnes Beck
Purchasing Agent
City of Greater Sudbury, Purchasing Section, 200 Brady St., Box 5000, Stn. “A”, Sudbury, ON P3A 5P3