Registering a Training Contract
Version Number
1.3
Implementation Date
1/07/2015
Scope
All Training
Purpose
This procedure details the requirements for delegated officers, stakeholders and clients to
register a training contract. Overview
he procedure outlines the requirements of all parties to register a training contract for an
T
apprenticeship or traineeship.
Responsibilities
Employer:
• contact an Australian Apprenticeship Support Network (AASN) provider to facilitate signing
the training contract and for the provision of an induction
• if a school-based apprenticeship/traineeship (SAT), obtain pre-approval before commencing
the apprenticeship/traineeship if the student is not in years 10, 11 or 12
• if a SAT, participate in the development of a schedule of school studies, training and
employment.
Apprentice/trainee:
• if a SAT, obtain approval of the school and if applicable and appropriate, the parent, before entering into a training contract
• if a SAT, participate in the development of a schedule of school studies, training and
employment
• if entering the electrotechnology industry and the training contract is for a school-based or
part-time apprenticeship/traineeship, ensure the minimum qualification requirements of a
pass in Year 10 English, Maths and Science are met.
Queensland Department of Education and Training (DET, Qld):
• resolve any data issues with training contracts in DELTA
• approve or not approve SAT business case submissions prior to registration of training
contracts
• register or refuse to register training contracts for interstate based AASN providers that do not have delegation.
Australian Apprenticeship Support Network (AASN) providers:
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• register or refuse to register training contracts
• for school-based traineeship training contract recommencements, determine the minimum
number of days that must be worked with the new employer before completion can be
contemplated.
Supervising Registered Training Organisation (SRTO):
• accept or not accept the role of SRTO and inform the AASN provider
• if a SAT, participate in the development of a schedule of school studies, training and
employment.
School:
• support or not support the proposed SAT and inform the AASN provider
• participate in the development of a schedule of school studies, training and employment.
Process
Employer:
• contact an AASN provider to process a training contract
• lodge a business case with DET, Qld and obtain pre­approval supporting the arrangements before a school student who is not in years 10, 11 or 12 undertakes a school-based
apprenticeship/traineeship
• participate in an induction provided by the AASN provider
• select an RTO in consultation with the apprentice/trainee
• sign the training contract within 14 days of the start of the apprenticeship/traineeship and
forward to the AASN provider within 28 days after the start of the apprenticeship/traineeship
• if a SAT, participate in the development of a schedule of school studies, training and
employment.
Apprentice/Trainee:
participate in an induction provided by the AASN provider
select an RTO in consultation with the employer
complete the training contract
if a SAT, before entering into a training contract, obtain the school’s approval
if a SAT, participate in the development of a schedule of school studies, training and
employment
• if entering the electrotechnology industry in a school-based or part-time
apprenticeship/traineeship, obtain student records and provide to the AASN provider for validation against the minimum qualification requirements for this industry. Refer to the
Queensland Training Information Service website.
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Parent:
• provide signed consent when an apprentice/trainee is under the age of 18 (if appropriate)
• if a SAT, participate in the development of a schedule of school studies, training and
employment (if applicable and appropriate).
Australian Apprenticeship Support Network Provider (AASN):
• complete training contract - for instructions refer to the Guide to completing the national apprenticeship/traineeship training contract
• reference the Declaration of Apprenticeships and Traineeships Policy for additional apprenticeship/traineeship requirements
• electronically lodge the training contract with DET, Qld
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• Where an AASN provider and a Pre-qualified Supplier Registered Training Organisation (RTO)
agree to an arrangement in which the RTO automatically accepts the role of SRTO, this arrangement:
◦ must be documented,
◦ outline the circumstances when the agreement takes effect, and
◦ if requested by DET, Qld, provide evidence of the agreement.
• if a SAT, when seeking the school’s approval verbal confirmation is acceptable provided details of the discussion are recorded which include but are not limited to the date, the
school representative’s name and position, and if supported or not supported
• if a SAT, ensure a schedule of school studies, training and employment is developed with the
employer, apprentice/trainee, parent, school and training provider. Document that this
occurred and, for the Independent and Catholic school sectors, ensure the Education,
Training and Employment Schedule (ETES) (ATF-023) is used for this purpose
• if a school-based traineeship recommencement, contact the previous employer/s and
ascertain how many days the trainee has actually worked, then determine the minimum
number of days that remain to be worked before completion can be contemplated, and
inform the new employer and trainee accordingly. This activity is not required for schoolbased apprenticeships
• if relevant, request an extract of service for an apprentice/trainee record in NSW or Victoria
by completing the relevant ‘Request for Extract’ form and forwarding to the Queensland Apprenticeship and Traineeship Office at: OPRA@dete.qld.gov.au
Supervising Registered Training Organisation:
• complete the SRTO notification to accept or not accept the nomination
• if a SAT, participate in the development of a schedule of school studies, training and
employment.
School (for school-based apprenticeships and traineeships only):
• return the completed school notification form to the AASN provider or provide verbal confirmation supporting or not supporting the proposed SAT
• participate in the development of a schedule of school studies, training and employment.
Independent and Catholic school sectors must ensure the Education, Training and
Employment Schedule (ETES) (ATF-023) is used for this purpose.
Online Resources
Forms
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Extension to probationary period ATF­036
Training Contract ATF­044 SRTO Notification form
School notification form
Education, Training and Employment Schedule (ETES) (ATF-023) for school-based
apprenticeships and traineeships (this form is required by the Independent and Catholic
school sectors)
Supporting documents •
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Declaration of Apprenticeships and Traineeships ­ Policy
Guide for supervising registered training organisation
Guide to the national apprenticeship/traineeship training contract
Guide to school based apprenticeships and traineeships Letters (DET, Qld employees only)
• CRM ­ Request information from parties to the training contract • CRM ­ Intray refusal of registration ­ EMP­APP­Parent­School
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• CAS/DELTA ­ T/C Approved Letters/Agreements (AASN providers only)
• Request additional registration information from parties to a training contract
• Performance and Funding Agreement between DET, Qld and the AASN providers
Online materials
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Explanatory Notes to the Further Education and Training Bill 2014
Age requirements, restricted callings and visa information ATIS­001 Information Sheet
Apprentice or trainee responsibilities ATIS-003 Information Sheet
Employer responsibilities ATIS-013 Information Sheet
Parent or guardian responsibilities ATIS-020 Information Sheet
Part-time and multiple training contract ATIS-021 Information Sheet
School-based apprenticeships and traineeships ATIS-026 Information Sheet
Training contracts and commencement ATIS-027 Information Sheet
Interstate apprentices and trainees ATIS-018 Information Sheet
Credit and recognition of prior learning ATIS-010 Information Sheet
Review Date
1/07/2017
Definitions
ustralian Apprenticeship Support Network (AASN) provider – AASN providers, also known A
as Apprenticeship Network providers, are contracted by the Queensland Department of
Education and Training (DET, Qld) to provide targeted services which deliver tailored advice and
support to employers, apprentices and trainees. The AASN provider is the first point of contact
for the administration of all training contracts.
CRM – Client Relationship Management system used to capture client and stakeholder queries. Delegated officer – an appropriately qualified person to whom the chief executive has
delegated functions and powers.
DELTA – Direct Entry Level Training Administration, DET, Qld's database of registered
apprentices and trainees (for internal use only) Employer – for the purposes of this procedure, an employer also includes an employer that is a
Group Training Organisation (GTO) and a Principal Employer Organisation (PEO).
Pre­Qualified Supplier (PQS) – Registered Training Organisation approved by DET, Qld as a
PQS to deliver publicly-funded User Choice training and assessment services.
School Based Apprenticeship and Traineeship (SAT) – A contract reflecting a combination of
paid work, training and school study leading to the award of a Queensland Certificate of
Education or its equivalent and progress towards a vocational qualification.
Supervising Registered Training Organisation (SRTO) – is a Registered Training Organisation
that:
1. accepts a nomination to deliver training and assessment to apprentices or trainees as
negotiated and agreed under individual training plans
2. assesses whether the apprentice or trainee has completed the training and assessment
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required to be completed under a training plan; and
3. when satisfied the apprentice or trainee has completed the training and assessment
required, issues the qualification or statement of attainment stated in the training plan, and
is a signatory on a completion agreement verifying that all training and assessment required
under the training plan has been completed by the apprentice or trainee.
TYIMS – Commonwealth Government's Training and Youth Internet Management System (TYIMS).
Authority
• Further Education and Training Act 2014 Sections 15-19
Related Policy Instruments
• Director-General's Delegations under the Further Education and Training Act 2014
• Assistant Director-General's Delegations under the Further Education and Training Act 2014
Attachments
Contact
For further information, please contact Apprenticeships Info:
• Website: www.apprenticeshipsinfo.qld.gov.au
• Telephone: 1800 210 210
• Email: apprenticeshipsinfo@qld.gov.au
Uncontrolled Copy Disclaimer
Uncontrolled copy. Refer to the Department of Education and Training Policy and Procedure Register at http://ppr.det.qld.gov.au to ensure you have the most current version of this document.
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