TERTIARY EDUCATION COMMISSION
AND
NEW ZEALAND SEARCH AND RESCUE TRAINING GOVERNANCE
GROUP
AND
SEARCH AND RESCUE (SAR) ADULT AND COMMUNITY EDUCATION
(ACE) APPROVED TERTIARY EDUCATION ORGANISATIONS (TEO):
1. TAI POUTINI POLYTECHNIC
SAR (ACE) TRAINING
JOINT MEMORANDUM OF UNDERSTANDING
AND OPERATING AGREEMENT
1
1
Table of Contents
Ser. Description……...………………………………………...………............page
1
Table of Contents..................................................................................... 2
2
Version Control ........................................................................................ 3
3
Parties...................................................................................................... 4
4
Purpose ................................................................................................... 5
5
Background.............................................................................................. 5
6
SAR (ACE) Criteria .................................................................................. 6
7
SAR (ACE) Funding Allocation Process .................................................. 6
8
SAR (ACE) Funding Arrangements ......................................................... 7
9
Core Responsibilities ............................................................................... 7
10
SAR Managers Course ............................................................................ 8
11
Qualifications ........................................................................................... 8
12
Monitoring and Recovery ......................................................................... 8
13
Publicity and Promotion ........................................................................... 9
14
Structure and Communication ................................................................. 9
15
Dispute Resolution ................................................................................... 9
16
Intellectual Property ............................................................................... 10
17
Term, Modification and Review .............................................................. 10
18
Emergency Management ....................................................................... 10
19
Signing Provisions ................................................................................. 11
Appendix 1 SAR (ACE) Training model ......................................................... 12
Appendix 2: EFTS Value................................................................................ 13
Appendix 3 TEO Reporting ............................................................................ 14
Appendix 4: SAR (ACE) Monitoring and Recovery ........................................ 16
Appendix 5: Principal Contacts ...................................................................... 17
Appendix 6: Training Delivery Mechanics and Responsibilities ..................... 18
Appendix 7: Prediction of SAR Training Need ............................................... 23
Appendix 8: Forums and Meetings ................................................................ 25
Appendix 9. Moderation of SAR (ACE) Training ............................................ 26
Appendix 10. SAR (ACE) Course Table and on Line Calendar ..................... 29
Appendix 11. SAR Managers Course ............................................................ 30
2
2
Version Control
Version Date Approved
1.0
10/3/2015
2.0
30/5/15
Change Description
Original
Appendix 3. TEO Reporting. Fortnightly reporting
requirement removed.
Appendix 9. Moderation of SAR (ACE) Training.
Process, further details included.
3
3
3.1
Parties
The parties to this Memorandum of Understanding (MoU) are:
3.1.1 Tertiary Education Commission (TEC) – A Crown Entity established
in 2003 to give effect to the Government’s requirements for tertiary
education as outlined in the Tertiary Education Strategy and act in
accordance with roles and responsibilities as set out in the Education
Act 1989.
3.1.2 New Zealand Search and Rescue (NZSAR) acting for the Search and
Rescue Training Governance Group 1 – A sub-group appointed by the
NZSAR Council2 to manage SAR training funded by the TEC, inter
organisation training related relationships, and set overall SAR training
goals and strategies. The Governance Group is comprised of the Chief
Executives or delegated senior executives of the following agencies:
3.1.2.1 NZSAR Secretariat (Chair and Point of Contact)
3.1.2.2 Land Search and Rescue New Zealand (LandSAR)
3.1.2.3 Coastguard New Zealand (Coastguard)
3.1.2.4 Surf Life Saving New Zealand (SLSNZ)
3.1.2.5 New Zealand Police (Police)
3.1.2.6 Rescue Coordination Centre New Zealand (RCCNZ)
3.1.2.7 SAR Industry Training Organisation
3.1.2.8 Approved Training Provider(s).
3.1.3 SAR (ACE) approved Tertiary Education Organisations (TEO):
3.1.3.1 Tai Poutini Polytechnic. (TPP) is a regional Polytechnic, with its
main campus in Greymouth, and smaller campuses in Westport,
Christchurch and South Auckland.
3.1.3.2 Until otherwise advised, TPP is the sole approved TEO eligible to use
SAR (ACE) funding to deliver SAR training.
1 SAR Training Governance Group Terms of Reference available at www.nzsar.org.nz
2
The NZSAR Council was established by Cabinet in February 2003 to provide high level strategic governance and
leadership to all SAR agencies in New Zealand.
4
4
Purpose
4.1
The purpose of this MoU is to establish a framework between the TEC,
NZSAR and the TEO to support the allocation of the SAR ACE Fund,
and outline processes for the delivery, reporting and monitoring of SAR
(ACE) training.
4.2
The objectives are to:
4.2.1 outline the funding allocation process;
4.2.2 specify what each party is responsible for;
4.2.3 identify monitoring accountabilities, requirements and processes;
4.2.4 describe procedures, accountabilities and expectations; and,
4.2.5 agree a dispute resolution process.
4.3
This MoU describes the parties’ overall relationship for the Purpose set
out above. It is not intended to:
4.3.1
be a legally binding contract;
4.3.2
impose specific legal obligations on either party;
4.3.3
limit collaboration between the parties; or
4.3.4
impose obligations on other organisations that are not party to this
Memorandum.
5
Background
5.1
Search and rescue is a not-for-profit public good activity.
5.2
Following a 2011 review of funding, the TEC created in 2013 a ringfenced fund for SAR training within the ACE funding pool. The intent of
the SAR (ACE) Fund is to create a sustainable funding arrangement that
represents value for money, and put the SAR sector in the driving seat in
terms of determining how best to meet its training needs. The funding is
available only for SAR training and enables nominated SAR learners 3 to
receive fees free SAR training.
5.3
The SAR (ACE) model is designed to be sustainable, future-proofed and
flexible to accommodate changes in the SAR sector’s needs over time.
Under this model, the TEC works closely with the NZSAR Secretariat 4,
(acting for and on behalf of the SAR Training Governance Group), to
ensure training purchased by the TEC meets the sector’s needs.
5.4
A diagram of the SAR (ACE) model is at Appendix 1.
3
Eligible learners nominated to undertake the SAR training by NZSAR, or by a SAR organisation approved by
NZSAR.
4 The NZSAR Secretariat provides the NZSAR Council with support services, policy advice and the implementation
of agreed measures in order to give effective leadership and strategic coordination to the New Zealand search and
rescue sector.
5
6
SAR (ACE) Criteria
6.1
The SAR Training Governance Group, advised by the SAR Programme
Advisory Committee(s) (PAC), decides the content and allocation of
SAR (ACE) Training. SAR organisations decide who may attend SAR
(ACE) training.
6.2
SAR (ACE) training arrangements will:
6.2.1 Allow eligible SAR learners to train at no cost to themselves, in
recognition that they are already donating their time and effort to a
public good.
6.2.2 Allow the SAR Training Governance Group to assert an appropriate
level of control over the amount, nature, and location of training the
SAR sector receives.
6.2.3 Be based upon SAR operational needs.
6.2.4 Provide value for money.
6.2.5 Be transparent, with clear accountabilities.
6.2.6 Support SAR learners to get the training and accreditation that they
need 5 (and no more than they need), whether this be qualification
based or not.
6.2.7 Allow SAR learners and emergency management learners to train sideby-side where feasible.
7
SAR (ACE) Funding Allocation Process
7.1
The TEC allocates SAR (ACE) funding through the Investment Plan6
process. Advice from NZSAR contributes to the TEC funding allocation
process 7 . To determine how to allocate the SAR (ACE) funding, TEC
will work with NZSAR to get its advice on how best to meet the sector’s
training needs. NZSAR will collect this information from its SAR
operational partners.
7.2
Proposed Investment Plans from TEOs are considered against the
TEC’s gazetted decision-making criteria. The TEC Board of
Commissioners makes final funding decisions - typically in
October/November of each year8
7.3
Specific eligibility criteria that define which TEO may apply for funding
are specified in a funding determination by the Minister of Education
Skills and Employment under section 159L of the Education Act 1989 9.
The Ministerial determination for ACE 10, including the SAR (ACE) Fund,
5 SAR training need is determined by SAR organisations and approved by the SAR Training Governance Group.
6 http://www.tec.govt.nz/Resource-Centre/Frequent-questions/Providers/What-is-an-Investment-Plan/
7 The TEC is required to exercise its independent discretion in the allocation of funding, with advice provided to the
TEC being one of many factors that are considered in the decision-making process.
8 The timeline for the Plan process is available on pages 35-36 of the Plan guidance for 2015 and 2016.
9 http://www.legislation.govt.nz/act/public/1989/0080/latest/DLM183614.html?search=ts_act_education_resel
10 http://www.tec.govt.nz/Resource-Centre/Ministerial-determinations/
6
is available on the TEC website.
7.4
SAR (ACE)-funded TEOs must meet the funding conditions published on
the TEC’s website (see: SAR funding conditions SAR001 - SAR015).
7.5
If more than one TEO is approved to deliver SAR (ACE) training, the
TEO’s involved will be expected and required to act and operate
cooperatively and collaboratively. The interests of SAR people receiving
high quality fees free SAR training as determined by the SAR sector will
remain paramount through all deliberations.
8
SAR (ACE) Funding Arrangements
8.1
The funding rate for an equivalent full-time student (EFTS) place for
SAR training through the ACE fund recognises the higher costs involved
in delivering high-quality SAR training throughout New Zealand. The
current dollar figure per EFTS is at Appendix 2. Student Achievement
Component (SAC) funding arrangements for those seeking full
qualifications at higher levels remains unchanged.
8.2
SAR agencies may incur some cost facilitating their people to attend
SAR (ACE) training.
8.3
TEOs will provide a clear and detailed annual account of SAR (ACE)
expenditure, see Appendix 3 for details. The TEC expects TEOs to
make a modest surplus on the delivery of SAR (ACE) consistent with the
not-for-profit public good nature of SAR training and Tribal
Benchmarking.
8.4
The TEO is accountable for SAR (ACE) funding. SAR (ACE) funding
may not be used for purposes that do not directly contribute to the
delivery of quality SAR training. It may not be reprioritised or reallocated
within the existing year, or carried forward to the next year.
8.5
Funding from Vote Tertiary Education will be used to fund new learning
only, not refresher or continuation training. SAR organisations are
responsible for funding and managing refresher and continuation
training.
8.6
TEC will monitor delivery (using special quarterly reporting templates see Appendix 4) to ensure that the funding is appropriately applied by
the SAR Sector.
9
Core Responsibilities
9.1
The principle contacts for this MOU are at Appendix 5. The core
responsibilities of the agencies involved with SAR (ACE) are detailed
below.
9.1.1 NZSAR
9.1.1.1 Prepare and update the annual prediction of SAR training need, see
Appendices 6 and 7.
9.1.1.2 Advise the TEC on current and future training needs of the sector (i.e.
7
volumes, types, locations etc.) to inform TECs Investment Plan
funding process.
9.1.1.3 Provide advice to the TEC in early August annually regarding the
preferred amount of SAR (ACE) funding required for the following
calendar year.
9.1.1.4 Advise the TEC on the suitability of current SAR training provision to
enable allocation of funding per the Investment plan timeline. If the
SAR sector’s training needs are unable to be met by the existing
funding arrangement, NZSAR should advise the TEC and identify
other TEOs with potential to deliver SAR training.
9.1.1.5 Allocate and arrange SAR students for SAR (ACE) training.
9.1.1.6 Arranging meetings as required, see Appendix 8.
9.1.1.7 Participate in the moderation of SAR (ACE) training as outlined in
Appendix 9.
9.1.2 TEC
9.1.2.1 Allocate SAR (ACE) funding through the Investment Plan process.
9.1.3 TEO
9.1.3.1 Arrange and deliver SAR (ACE) training in accordance with Appendix
6.
9.1.3.2 Coordinate and develop a pool of tutors for the delivery of SAR (ACE)
training (See Appendix 6).
9.1.3.3 Participate in the moderation of SAR (ACE) training as outlined in
Appendix 9.
9.1.3.4 Maintain a SAR (ACE) Course table and on-Line calendar as outlines
in Appendix 10.
10
SAR Managers Course
10.1 The SAR Managers Course is the peak training for SAR (ACE
arrangements. Due to the high credit allocation per student and the
significant in-kind support normally provided by the sector, the special
arrangements for the SAR Managers Course are explained in Appendix
11.
11
Qualifications
11.1 SAR (ACE) training approved by the SAR Training Governance Group
may be either certificates registered on the New Zealand Qualifications
Framework, or training that is agreed as fit-for-purpose by the SAR
Training Governance Group or a mix of both.
12
Monitoring and Recovery
12.1 Monitoring and recovery will occur in accordance with the current SAR
8
(ACE) Determination. Appendix 4 contains further detail on process and
responsibilities.
13
Publicity and Promotion
13.1 NZSAR will include a SAR (ACE) supplement in two LINK newsletters
per year to raise the profile of the training available and promote
attendance at the available opportunities. TEOs will actively work with
NZSAR to prepare material for inclusion in each LINK newsletter.
14
Structure and Communication
14.1 The parties agree to maintain a New Zealand Search and Rescue
Training Governance Group; a sub-group appointed by the NZSAR
Council to manage Search and Rescue (SAR) training funded by the
TEC, inter organisation training related relationships, and set overall
SAR training goals and strategies 11.
14.2 Each TEO agrees to maintain a SAR ‘Programme Advisory Committee
(PAC) to manage the consultative process of training programme
development and delivery on behalf of the Parties. The PACs will be
coordinated by the TEO(s) and will operate under TEO(s) generic PAC
Terms of Reference.
14.3 The parties agree that all SAR training will draw from the relevant
theoretical / documentary base as determined and approved by the SAR
Training Governance Group.
15
Dispute Resolution
15.1 The parties acknowledge that, in the unlikely event of a dispute or
difference in opinion between them in relation to this Memorandum:
15.2 in the first instance, the parties will resolve such dispute at the level and
location at which it occurs;
15.3 if the parties are unable to resolve the dispute as outlined above within
four weeks, they will forward the dispute to the relevant TEC Investment
Manager, the TEO contact, and the Manager NZSAR Secretariat for
resolution;
15.4 if the parties are unable to resolve the dispute as outlined above within
four weeks, they will forward the dispute to the Chief Executive of the
TEC, Chief Executive of the TEO and to the Manager NZSAR
Secretariat for resolution;
15.5 if the parties are unable to resolve the dispute as outlined above within
four weeks, they will forward the dispute to the Chairs of their respective
Boards/Council; and
15.6 as a last resort (and meeting their own costs), the parties will refer the
dispute to FairWay Resolution (or by mutual agreement, a similar
11 See www.nzsar.org.nz for the SAR Training Governance Group Terms of Reference
9
dispute resolution service).
16
Intellectual Property
16.1 All parties recognise that search and rescue activity is a public good and
the knowledge base pertaining to search and rescue is shared freely
subject to the following:
16.1.1 Parties accept that SAR knowledge and practice continues to grow and
evolve which requires the free flow of ideas and information.
16.1.2 All parties recognise that identified SAR (ACE) material subject to
copyright, bought to the relationship by a Party will remain vested in
that Party. All such SAR (ACE) material will be made available and
shared to the other parties under agreed Attribution-Non-commercialShare alike Creative Commons Licence. This means Parties (and
others) may share and build upon each other’s work non-commercially,
as long the originator is credited and the new creations are licenced
under
the
identical
terms.
(For
further
detail
see
http://creativecommons.org.nz/ ).
16.1.3 From time to time NZSAR may request the TEO to provide non SAR
courses to the SAR sector using SAR (ACE) funding (such as Adult
Education). The TEO may or may not make these resources available
under a Creative Commons Licence by mutual agreement between the
TEO and NZSAR.
16.1.4 If a joint project or curriculum development exercise is undertaken,
ownership and management of any material developed in relation to it
will be dealt with in a specific management agreement or contract
relating to that project or exercise.
17
Term, Modification and Review
17.1 This Memorandum will:
17.1.1 take effect on the date it is signed by the second signing party and will
continue in force until terminated by the parties by written agreement;
and
17.1.2 be reviewed at intervals agreed between the respective relationship
managers to ensure currency and, if necessary, may be modified by
written agreement.
17.1.3 By mutual written agreement, appendices may be updated, deleted
and additional ones included at any time without affecting the main
document. Appendences are to be date stamped.
17.1.4 Ensure that representatives of the TEC, the TEO and NZSAR meet to
discuss how this agreement is working and any improvements that
might be needed.
18
Emergency Management
10
18.1 Commencing in 2015 the wider Emergency Management sector will
have a similar arrangement for training called EM (ACE). TEC expects
close cooperation between the organisations involved with SAR (ACE)
and EM (ACE).
19
Signing Provisions
Signature…………………………..
Signature………………………
Date………………………………..
Date……………………………
Gerard Gilmore
Deputy Chief Executive - Operations
Tertiary Education Commission
Duncan Ferner
Chair
Search and Rescue
Governance Group
Training
Signature…………………………..
Date………………………………..
Allan Sargison
Chief Executive
Tai Poutini Polytechnic
Appendices:
1
2
3
4
5
6
7
8
9
10
11
Title
SAR (ACE) Training model
EFTS Value
TEO Reporting
SAR (ACE) Monitoring and Recovery
Principal Contacts
Training delivery mechanics and responsibilities
Prediction of SAR Training Need
Forums and Meetings
Moderation and Evaluation of SAR Training
SAR (ACE) Course Table and on-line Calendar
SAR Managers course
As at
10/3/2015
10/3/2015
30/5/2015
10/3/2015
10/3/2015
10/3/2015
10/3/2015
10/3/2015
30/5/2015
10/3/2015
10/3/2015
Enclosure: Ministerial Determination for 2015
11
Appendix 1 SAR (ACE) Training model
SAR (ACE)
SKILL ACQUISITION TRAINING
TRAINING MODEL
SAR Agencies
•
•
•
•
Identifies own training requirements
Markets training
Provides Trainees
In-Kind support
Technical Advisory Group (TAG)
•
•
Existence, mandate, purpose and
parameters set by the PAC
Provide technical advise to PAC
Reports on training
quality
Programme Advisory Committee
(PAC)
•
•
•
Agreed Training
Programme
Devises the SAR programme
Establishes TAGs as required
Provides advice & reports to the GG
Predicts Training
Need
Governance Group (GG)
•
•
•
•
•
Reports on training
TEO (Accredited Training Provider)
Develops, executes and reports on agreed training utilising agreed content
•
Standards
•
Moderation
Provision of agreed and
predicted training
SAR people receive
quality training
Manages Relationships
Predicts the collated training need
Sets priorities
Approves programme(s)
Manages performance
TEC
•
•
•
Funds
Measures
Reports
SAR Trainees
Pre course qualified
Information
Reporting
Action
As at 10 March 2015
Funding
12
Appendix 2: EFTS Value
As at 10/3/2015
1.
For 2015, the total amount allocated to SAR (ACE) is $1.30 million –
permitting the purchase of 155 EFTS.
2.
For 2015, the value of one SAR (ACE) EFT is set at $8,400 per
EFTS 12.
3.
One EFTS is equivalent to 120 credits.
12
This was the approximate average rate paid for SAR short-award delivery through Vote Tertiary Education from
2009 – 2012 and is substantially higher than the usual ACE funding rate of $4,444.44.
13
Appendix 3 TEO Reporting
As at 30/4/2015
1. Monthly SAR (ACE) Training Delivery Report
1.1. Report monthly to NZSAR on SAR (ACE) training conducted in the past
month and planned for the next three months including the information
described in paragraph 2.2.
1.2. Summary table of SAR (ACE) Training
1.2.1. SAR (ACE) EFTS to date
1.2.2. Courses to date
1.2.3. Courses cancelled
1.2.4. Courses postponed
1.2.5. Numbers registered
1.2.6. Numbers attending
1.2.7. Average registered
1.2.8. Average attending
1.2.9. % non-attendance
1.2.10. % of predicted.
1.3. Graph of enrolments by SAR organisation
1.4. Graphs of students/EFTs by region
1.5. Table of EFTS delivered by Course Type
1.5.1. Current as at
1.5.2. Course
1.5.3. EFTS Utilised
1.5.4. EFTS Allocated
1.5.5. Students qualified/not qualified
1.5.6. Difference from allocation
14
2. Quarterly
2.1. Summary of monthly report(s)
2.2. Course satisfaction survey
2.3. Tutor satisfaction survey
2.4. Evaluation reports
3. Annually
3.1. Summary of quarterly reports to outline how SAR (ACE) funding was
utilised during the year including direct delivery costs, training material
maintenance and development and internal charges and overheads.
3.2. SAR (ACE) Financial report relating to SAR ACE provision as per the
TEC funding letter. This is confidential to NZSAR and will containing
the following information:
3.2.1. Income
3.2.2. Staffing Expenditure
3.2.3. Operational Expenditure
3.2.4. Overhead Expenditure
3.2.5. Comparison with Tribal Benchmark
4. As required
4.1. Report to NZSAR quarterly on training conducted, cancelled and
postponed. Include EFTS consumption, student (by SAR agency) numbers
and achievement (for previous quarter), student satisfaction, tutor
satisfaction and the results of any course evaluations during the quarter.
15
Appendix 4: SAR (ACE) Monitoring and Recovery
As at 10/3/2015
1.
NZSAR
1.1.
Escalate any performance issues identified with the SAR (ACE)-funded
TEO to the TEC.
1.2.
Maintain a table of all approved SAR (ACE) training material.
2.
TEC
2.1.
Report information about SAR (ACE) completion rates and enrolment
volumes (by course) to NZSAR subsequent to each Single Data
Return 13 (SDR) round.
2.2.
Monitor SAR delivery to ensure the SAR (ACE) funded TEO/s is
compliant with TEC’s funding conditions and manage performance
issues.
2.3.
Ensure that only eligible and nominated learners are accessing SAR
(ACE) funding and that SAR (ACE)-funded TEO/s comply with TEC’s
funding conditions.
2.4.
Manage any training provider performance issues identified through its
monitoring process through its Performance Consequences
Framework.
2.5.
If a TEO receives funding that is greater than it provides, the TEC will
recover the difference between the actual delivery (at a course level)
and 100% of the SAR (ACE) funding.
3.
TEO
3.1.
Report to TEC as required to support the TECs responsibilities.
13
The TEC monitors SAR (ACE) enrolment information submitted through the (SDR) in May, September
and January each year.
16
Appendix 5: Principal Contacts
As at 10/3/2015
The principal contacts for this instrument are:
NZSAR Contact
TEC Contact
Duncan Ferner
New Zealand Search and Rescue
Council
NZSAR Secretariat
Level 6, SAS Tower
89 The Terrace
Wellington
Phone: 04 439 9045.
Mobile: 021 249 0463
Email: d.ferner@transport.govt.nz
Bruce Lynch
Level 10, 44 The Terrace
P O Box 27048
Wellington
Phone: 04 462 5858
Fax: 04 462 5400
Mobile: 027 229 2380
Email: bruce.lynch@tec.govt.nz
TEO Contact
Samuel Blight
Tai Poutini Polytechnic
PO Box 607
Greymouth 7840
Phone: 03 769 9404
Email: samuelb@tpp.ac.nz
17
Appendix 6: Training Delivery Mechanics and Responsibilities
As at 10/3/2014
1. SAR Sector Responsibilities:
1.1.
Develop an annual prediction of TEC-funded SAR training needs for
the TEC and TEOs.
1.2.
Arrange and provide suitable students, at agreed minimum per course
numbers, for training according to the agreed programme.
1.3.
Publicise and promote the agreed programme to SAR people via their
internal communication networks using mutually agreed TEO supplied
promotional materials.
1.4.
Enrol learners into TEO supplied training courses.
1.5.
Pay for student travel, accommodation, meals and where relevant,
allowances.
2. TEO(s) Responsibilities:
2.1.
Arrange the delivery and conduct of the training programme including:
2.1.1. Maintenance of an on-line calendar of SAR (ACE) training.
2.1.2. All course resources / teaching material.
2.1.3. Provision and funding of suitable tutors.
2.1.4. Tutor travel, accommodation, meals and allowances.
2.1.5. Learning venue(s). These should be arranged in consultation
with the local sector point of contact.
2.2.
Acknowledge learner enrolments, where relevant, manage the precourse acceptance process, according to agreed standards, accept or
decline learners and issue accepted learners with the pre-course
joining (administrative) instruction and any pre course (learning)
material.
2.3.
Report on the delivery of training to TEC and NZSAR.
2.4.
Conduct all training safely in accordance with relevant Health and
Safety legislation.
2.5.
Maintain and update SAR training material that they deliver ensuring it
is current and meets the sectors training needs.
2.6.
Make their SAR training resources available for posting on the START
SAR knowledge library 14.
2.7.
Decide if students qualify or not qualify on training.
14
See http://nzsar.org.nz/Knowledge-Training/START
18
2.8.
Prepare and issue course certificates within three weeks of course
conclusion for qualified students.
2.9.
Postpone or cancel SAR training – provided they have NZSAR’s
agreement in advance if it is required.
2.10. Collect, maintain and report student and tutor satisfaction information.
2.11. Maintain a record of student learning and advise SAR agencies as
appropriate.
2.12. Provide readily accessible programme management personnel and
maintain sound and prompt administration of the programme.
2.13. The provision of capable SAR (ACE) Tutors:
2.13.1.
TEO(s), in consultation with the SAR PAC(s) will maintain a
pool of PAC approved tutors.
2.13.2.
Tutors are expected to have sufficient industry knowledge,
operational experience and currency in the range of topics
they will be delivering.
2.13.3.
The tutor pool will be developed and maintained in
consultation with the SAR PAC(s)
2.13.4.
Individual tutor development is according to pathways
developed in consultation with the SAR PAC(s).
2.13.5.
A current database (or table) of tutors and tutor capability is
maintained by TEO(s) and shared with the SAR PAC(s) and
SAR Training Governance Group at every meeting.
3. Mutual/Shared Responsibilities
3.1.
Training promotional material will be collaboratively arranged and be
acceptable to both the TEO and NZSAR.
3.2.
Changes to scheduled training course dates and locations can only
occur by mutual agreement between the TEO and NZSAR.
3.3.
Development or alteration of SAR (ACE) training material /courses as
per the attached flow diagrams.
4. Variances
4.1.
The Royal New Zealand Police College bookings are arranged through
the Police National SAR Coordinator.
4.2.
Search in the Suburban Environment requires specialist sites/venues
including industrial and residential locations.
4.3.
In consultation with the TEO, these will be booked, arranged and
cleared (via letter drop) by the local SAR Sector point of contact.
19
4.4.
Where the venue and accommodation are a single location, the local
SAR sector point of contact and TEO are expected to coordinate
closely. It is expected that the venue/accommodation provider will
provide separate invoices to the TEO and the SAR Sector
organisations.
20
Development or alteration of SAR (ACE) training material / courses
Sector SME identifie s
concern
Changes to Existing
Course Material
Minor changes
would remain BAU
and responsibility of
the Training
Provider.
This would be medium to
significant change to an
existing course.
Sectors Moderation
Proces s identifies the need
Identify the Need
PAC for
consideration &
endorsement and
GG for approval to
investigate
Individual Organ isation
Ide ntifies N eed
No
Best Practice Nationally
or Inte rnationally changes
significantly
No Further action
Yes
Sector SME’s form a TAG or
Steering Group. TAG or
Steering Group prepare
recommendations
To PAC
PAC considers
recommendations
No
No further action
Agrees/Recommends
Training Provider
for Academic
Process
Course material
rewritten/designed
SME/Steering Gp
guidelines
New Course Material
PAC review new content
in context of course.
Requires
more work
Endorsed by the PAC
GG Approval
No
Requires more work
Yes
Course Delivered to
the Sector
21
Changes to Existing
Course Material
Sector SME identifie s
concern
Sectors Moderation
Proces s identifies the need
Individual Organ isation
Ide ntifies N eed
Identify the Need
Best Practice Nationally
or Inte rnationally changes
significantly
PAC for
consideration &
endorsement and
GG for approval
Sector SME’s form a
TAG or Steering Group
TAG or Steering Group
recommendations
To PAC
No
Discarded
Yes
TPP Academic
Process
Course material
rewritten/designed
PAC to look at new
content in context of
course and
endorsement
GG Approval
No
Discarded
Yes
Course Delivered to
the Sector
22
Appendix 7: Prediction of SAR Training Need
As at 10/3/2015
1. The annual prediction of SAR training need for SAR (ACE) funded training
is the responsibility of the SAR Training Governance Group. Development
will be managed by the NZSAR Secretariat and be informed by the SAR
Programme Advisory Committee.
2. The prediction annual SAR training need will be provided to the TEO(s) in
early November annually.
3. The prediction will be maintained and amended by the NZSAR Secretariat
in response to changes notified by the SAR sector and/or the TEO(s).
4. The prediction will contain the information shown in the attached template:
23
Prediction of SAR Training Need Exemplar
Summary
Course name
SAR Managers 1
Students
Credit
(1 student)
Total
Students
Total
EFTS
LandSAR
Coastguard
SLSNZ
Police
RCCNZ
30
46
12
4
12
2
24
4
2
18
59
9
45
12
2
3
Other
Total #
Courses
SAR Managers 2
Formal Search
Planning Land 1
Formal Search
Planning Land 2
Formal Search
Planning Land 3
TOTALS
Course dates
Remarks
12 - 26 June 2015
Wellington
9 - 20 November 2015
Wellington
27 - 29 March 2015
Wellington
22 - 24 May 2015
Westport
3 - 5 October 2015
Wanaka
48
105
21
49
12
2
36
6
5
24
Appendix 8: Forums and Meetings
As at 10/3/2015
1. In support of SAR (ACE) arrangements, the following forums and meetings will be held.
Ad hoc forums and meetings may also be established from time to time for specific
purposes.
1.1.
SAR (ACE) MOU.
1.1.1. Aim: Reflect on the effectiveness of SAR (ACE) training and review and maintain
the SAR (ACE) MOU
1.1.2. Attendees: TEC, NZSAR, TEO(s)
1.1.3. Frequency: At least twice per year (Possibly linked to a SAR Training Governance
Group meeting).
1.1.4. Responsibility: NZSAR to organise.
1.2.
SAR (ACE) Training Governance Group 15
1.2.1. Aim: To manage SAR training inter-organisation relationships and set overall SAR
training goals and strategies.
1.2.2. Attendees: NZSAR Secretariat (Chair), Land Search and Rescue, Coastguard New
Zealand, Surf Life Saving New Zealand, New Zealand Police, Rescue Coordination
Centre New Zealand, relevant ITO, TEO(s), TEC.
1.2.3. Frequency: 2 – 4 times per year.
1.2.4. Responsibility: NZSAR to organise, prepare agenda and complete minutes.
1.3.
SAR Programme Advisory Committee 16
1.3.1. Aim: Guide and advise the SAR (ACE) programme and provide advice to the SAR
(ACE) Training Governance Group.
1.3.2. Attendees: TEO(s), NZSAR Secretariat, Land Search and Rescue, Coastguard New
Zealand, Surf Life Saving New Zealand, New Zealand Police, Rescue Coordination
Centre New Zealand , relevant ITO.
1.3.3. Frequency: 2 – 4 times per year.
1.3.4. Responsibility: TEO(s) to organise, prepare agenda and complete minutes.
15
16
The SAR (ACE) Training Governance Group Terms of Reference are at www.nzsar.org.nz
TEOs maintain PAC Terms of Reference
25
Appendix 9. Moderation of SAR (ACE) Training
As at 30/6/2015
1. A minimum of four SAR (ACE) training courses will be moderated each year (aiming for
one per quarter). Selection will be recommended by the PAC and decided by the SAR
Training Governance Group. For each moderation, the following process will be used:
1.1.
The TEO(s) will arrange the educational and adherence moderation of agreed
courses.
1.2.
The development of the annual moderation timetable is the responsibility of the
SAR Programme Advisory Committee and follows the process outlined below.
1.3.
Moderation precedence will be given to those courses that have one or more of the
following characteristics:
1.4.
1.3.1.
Presents a higher than normal risk to participant’s health and safety.
1.3.2.
Participants have give some form of negative feedback in the past.
1.3.3.
Is a pilot or new course.
1.3.4.
Is widely delivered - impacts on a larger number of people.
1.3.5.
Is a keystone (significant) course in terms of being underpinning
knowledge for other courses.
1.3.6.
Is a keystone (significant) course in terms of importance to several sector
agencies training pathways.
1.3.7.
Has been a long time since any previous review was undertaken.
1.3.8.
Utilises a specific delivery method e.g. classroom, exercise based, etc.
1.3.9.
Longer courses requiring more participant engagement.
The purpose of the moderation process is to establish that the course under review
is:
1.4.1.
Technically correct and up to date with sector best practice. Specifically the
study resources being distributed plus topic information given by the tutor.
For example legislation, equipment, processes, systems, technology, health
and safety aspects, etc.
1.4.2.
Aligned with the stated learning outcomes. Namely that all learning
outcomes are taught accurately, delivery order and timing matches that
planned, the emphasis / weighting is appropriate given the time allowed for
each topic, the assessment content scope is covered overall.
1.4.3.
Using appropriate delivery methods for the topic. Namely that the delivery
methods are, in the moderator’s view, the best way to teach the topic skills
and knowledge. For example classroom theory versus hands on time,
participants are being given enough practice time, individual work versus
collective / team work, the pacing of the tutor delivery, participants health
and safety needs are being adequately looked after, there is enough time
given to allow completion of the summative assessments.
26
1.5.
Each course will be moderated by at least two people, one nominated by the SAR
sector, the other by the TEO and/or the Industry Training Organisation (ITO).
1.6.
SAR Sector (subject matter expert) moderators will moderate the relevant technical
skills. The SAR Sector will pay travel, accommodation, and (if required) the daily
wage of this moderator.
1.7.
The TEO/ITO moderator will have appropriate skills as deemed relevant by the
TEO/ITO. The TEO/ITO will fund daily wage, travel and accommodation costs of
this moderator.
1.8.
The moderators will work collaboratively and produce a joint report for each course
examined.
1.9.
The TEO and relevant agency produce a joint response to the report in writing.
Where courses are multi agency and a joint report is not feasible, NZSAR may elect
to contribute to the SAR sector response.
1.10. The joint report and the response will be considered by the SAR PAC, and together
with any recommendations, those will be sent to the SAR Training Governance
Group for noting / decision. NZSAR will publish the reports.
1.11. TEO(s) will conduct student satisfaction surveys. These and client satisfaction
levels will be reviewed at SAR (ACE) PAC and SAR (ACE) Training Governance
Group meetings at least twice a year.
27
Moderation Process
28
Appendix 10. SAR (ACE) Course Table and on Line Calendar
As at 10/3/2015
1. Table. TEO(s) will maintain a table of all approved SAR (ACE) training courses which
shows for each course:
1.1.1.1.1.
Title;
1.1.1.1.2.
Description;
1.1.1.1.3.
Code
1.1.1.1.4.
Level of course
1.1.1.1.5.
Length;
1.1.1.1.6.
Credit allocation;
1.1.1.1.7.
Date course last formally moderated;
1.1.1.1.8.
Date course material formally reviewed / updated;
1.1.1.1.9.
Pre course requirements;
1.1.1.1.10. Minimum course numbers (May be by agreed segment);
1.1.1.1.11. Relationship to other SAR training (Follows from / Pre requisite for);
1.1.1.1.12. Public relations / advertising description of course;
1.1.1.1.13. Links to the New Zealand Qualifications Framework;
1.1.1.1.14. Residential or Non-residential; and,
1.1.1.1.15. Other comment.
2. Internet. TEOs will maintain an up-to-date internet based calendar of available SAR
(ACE) training, which provides summary information on the SAR training title, dates
and location of each course. The intent is to support SAR organisations provision of
students through an up-to-date illustration of what SAR training is available.
3. Both the table and the internet based calendar will be maintained accurately by
TEO(s).
29
Appendix 11.
SAR Managers Course
As at 10/3/2015
1. The SAR sector provides the venue, normally the NZ Police College. The NZ Police
College venue is provided free-of-charge for one course per year. This venue is
booked by the Police National SAR Coordinator.
2. Course costs, accommodation, food for courses held at the NZ Police College are
covered by the College for all participants. Travel costs to and from home locations are
the responsibility of the individual’s parent organisation.
3. If additional course(s) are required in a given calendar year the venue costs will be
funded by TPP out of SAR (ACE). NZSAR will assist in identifying suitable second
course venues if required.
4. For additional courses, participants accommodation, food and transport to and from
the course will be funded by their parent organisation
5. The SAR sector will provide agreed SAR sector tutors free of charge. (tutor costs, less
wages are normally borne by the TEO).
6. The course requires at least one pre course and one post course meeting of all
instructors and administrators at agreed times.
7. Due to the unique nature of this course the following specific responsibilities are
agreed:
7.1.
TEO
7.1.1.
Course facilitator / Course resource manager – present throughout course.
7.1.2.
All course material and resources.
7.1.3.
Course Programme.
7.1.4.
Course Assessment Material.
7.1.5.
Certificates of Achievement.
7.1.6.
All Tutors/Facilitators costs complete for all course venues less wages &
allowances for Police and RCCNZ provided Tutors.
7.1.7.
Pre course and post course meetings of all instructors and administrators.
7.1.8.
Accommodation and meals for all students if the course is not held at the
Police College.
7.1.9.
Wages, accommodation and meals for TEO provided staff and tutors.
7.1.10.
All administration costs (Certificates, course material and resources,
assessment material, stationery, photocopying etc…).
30
7.1.11.
7.2.
7.3.
Arranging and funding all aspects less salaries for the pre course and one
post course meeting of all instructors and administrators.
Police
7.2.1.
Booking the NZ Police College.
7.2.2.
Provision of Police learners.
7.2.3.
Provision of agreed Police tutors.
7.2.4.
Accommodation and meals for all students if course is held at the Police
College.
NZSAR
7.3.1.
IT / Internet for the course if it is unable to be supplied by the course
venue.
31