San Francisco Bay Area Council
Officer Training Workshop
Session A
January 26, 2013
1
Bill’s Basics: A minimal action solution
to running a pretty good chapter or
Sometimes a B–
is good enough!
B t I’
But
I’m an
A student!
NB: This talk is for new officers,
officers of “struggling” chapters, or
established
t bli h d Chairs
Ch i off an open mind.
i d
2013 SFBAC Officer Training
January 26, 2013
Bill DeHope, past OEB Chair
2
1
What this talk is about (or not about)
Nobility
• How to be lazy. Get the credit of
holding a major IEEE office without
having to work hard.
• How to learn. Know the basics and just
a little more. Be competent and
confident in your office.
• How to prepare. Put in a little planning
effort now and your chapter will reap
benefits all year long
long.
• How to improve. Leave your chapter
better than you found it. Life is a
process, not a destination.
3
• Survival Skills!
O
Outlin
e
– Basic chapter organization
– Who does what
• The
Th Plan
Pl
– The basic rhythm and flow of the chapter year
– I love it when a plan comes together
• Meeting essentials
– Choosing & inviting speakers
– Meeting best practices
• Keep it coming
– Finding your successor
– Leaving things better than you found them
4
2011SFBAC Officer Training Workshop (DeHope)
2
The basic Chapter prescription
You have 12 months to…
• Account for money & assets
Prove you’re not a thief
• Hold two meetings
But we’re planning on four
• E
Ensure future
f t
success
Find your successor
5
Don’t forget the paperwork
An IEEE chapter boils down to 3 forms:
• Accounting = L50/Netsuite
you and your
y
This is between y
section Chair and section Treasurer
Due end of this month!
• Meetings = L31 meeting reports
vTools (sites.ieee.org/vtools)
D after
Due
ft each
h meeting.
ti
• Succession = L10 officer reporting
vTools (sites.ieee.org/vtools)
Due Now!
6
3
Tools of the Trade
•
sites.ieee.org/vtools
–
–
–
–
–
–
•
Report officer Changes (L-10)
Schedule a meeting
Submit eNotice (sometimes flaky via vTools*)
Submit L-31 (meeting) report
Setup an election
Create web-in-a-box webpage
*e-notice direct: www.ieee.org/enotice
–
–
–
scroll down to “submit an eNotice”
registration 1st time?
e-notice questions: Khanh Luu k.n.luu@ieee.org
• www.ieee.org/concentration to access CB account, CBRS
– Stacey: s.negron-sheckells@ieee.org to add/delete officers, ATM cards
•
Grid submissions: editor@e-grid.net
–
Paul:
p.wesling@ieee.org
7
A little help, please…
•
http://ieee-elearning.org/CLE/
–
•
SFBAC’s prior Officer Training talks
–
•
•
IEEE Center for Leadership Excellence
Coming soon to
http://www.ieee-sfbac.net/
http://www.ieee
sfbac.net/
Other section/regions: http://www.ewh.ieee.org/reg/4/training.php
There’s general help at http://www.ieee.org
1. click on Volunteers (under “Resources for…” on right)
2. click on Member & Geographic Activities (Under Major boards and
organizations)
3. click on Geographic Unit Operations Resources (left column links)
4. Click on Required Reporting & Rebates (left column)
5 note
5.
t the
th L10 & L31 fforms are allll there
th
(Link
(Li k tto L50 on right)
i ht)
•
•
•
Note the other tools available on the Geo Unit Operations
Resources page (eNotice, vTools, EWH, SamIEEE, etc)
There’s help from your section
There’s help here!
8
4
When it comes to accounting…
• Do what your Section Chair says
• Do what your Section Treasurer says
• Some Sections NEED you to do COI,
Info/minutes uploads, etc.
• This is usually just a simple explanation
of last year’s revenue and expenses
• Work with your Section’s Treasurer to
What we have
ensure your section’s L-50 is on track;
here is a failure
don’t be the Chapter that cheats
to communicate
everyone out of a full rebate!
• Use Concentration Banking www.ieee.org/concentration
• This is the 2012 Treasurer’s responsibility, part of officer
handoff; both past and present Chair & Treasurer attest
• This too shall pass…Jan & Feb actions
9
The last I’ll say about money
• Money makes a great slave but a lousy master
– Most IEEE entities over-emphasize $
– View $ as a tool to help you serve your members
– Why would you need cash reserves of more than a few years?
• Use Concentration Banking www.ieee.org/concentration
– Why?
• Make it easy on your Section
• Can you guarantee the health of your chapter in 10 years?
– Why not? Complex financial transactions
(Possibly other ways of handling this?)
– The folks that fight me on this have A+ chapters so Peace!
10
5
What’s the secret of chapter success?
•
The trick is planning your meetings
– Play it safe: plan 2 before summer and 2 after
– If you miss one (or both) you’ll still survive as a chapter
– What follows is an “odd month” plan with January & July “off”
– Note the events happen serially—no parallel processing!
•
Mid-January:
Officer Training;
Chapter ExCom Kickoff mtg/plan 1st meeting
Chair submits L-10 Officer Report
•
Early February:
Treasurer submits last year’s L-50 input to section
•
Mid-March:
1st Technical Meeting
Plan 2nd meeting
•
Mid-May:
2nd Technical Meeting
Plan 3rd meeting
•
Mid S t b
Mid-September:
3 d ((penultimate)
3rd
lti t ) T
Technical
h i lM
Meeting
ti
Call for nominations
Plan 4th meeting
•
Mid-November:
4th (final) Technical Meeting
Hold election
Approve a budget/plan for new year
•
December:
Begin L-50 financial reporting
11
Chapter organization simplified:
Suggestted officer progression/rrotation
• Treasurer
– Learn your job in January
(from last year’s Treasurer)
– Do your job (for 13 months)
– Learn your next job
• Secretary
– Do your job
– Learn your next job
• Vice Chair/Speaker Coordinator
– Do your job
– Learn your next job
• Chair
12
– Do your job (nag!)
– Find your successor
6
Local Chapter Officer Duties in detail
Suggestted officer progression/rrotation
•
Treasurer
–
–
–
–
–
•
Secretary
–
–
–
–
–
–
•
pay the bills, maintain the checkbook & other finances
communicates performance-to-budget to other officers
track assets (cash-on-hand, computer eqpt, coffee pot…)
responsible for preparing next-year’s budget
provides yearly
p
y
y financial report
p
to y
your Section for L-50
tracks meeting attendance, submits L-31
maintains a member/guest database (past attendees)
Takes and maintains “minutes”
Maintains the Speakers List of past & potential speakers
assists VC in publicity & venue reservations
Default webmaster
Vice Chair/Speaker Coordinator (SC or VC)
– invites, coordinates, and introduces technical speakers
– back-up Chair (when Chair is absent, whether physically or…)
•
Chair
–
–
–
–
–
13
calls & chairs meetings (sgt@arms) sets agendas, appoints committees
nags everyone to keep to The Plan (the Yearly Calendar & 60-day cycle)
Announces, runs, and reports a yearly election
the conduit to, and representative of, the Section
responsible for a chapter meeting all IEEE requirements
Hey, but what about minimal action?
Suggestted officer progression/rrotation
•
Treasurer
–
–
–
–
–
•
Secretary
–
–
–
–
•
pay the bills, maintain the checkbook & other finances
communicates performance-to-budget to other officers
track assets (cash-on-hand, computer eqpt, coffee pot…)
responsible for preparing next-year’s budget
provides
id yearly
l fi
financial
i l reportt to
t your Section
S ti
for
f L-50
L 50
tracks meeting attendance, submits L-31
maintains a member/guest database (SAMIEEE, past attendees)
maintains “minutes”, Speakers List of past & potential speakers
assists VC in publicity, venue reservations; default webmaster
Vice Chair/Speaker Coordinator (SC or VC)
– invites, coordinates, and introduces technical speakers
– back-up
back up Chair (when Chair is absent
absent, whether physically or
or…))
•
Chair
–
–
–
–
–
responsible for a chapter meeting all IEEE requirements
calls & chairs meetings (sgt@arms) sets agendas, appoints committees
nags everyone to keep to The Plan (the Yearly Calendar & 61-day cycle)
Announces, runs, and reports a yearly election
the conduit to, and representative of, the Section
14
7
Bare Bones Local Chapter Officer Duties
Suggested
d officer progression/rotation
•
15
Treasurer
–
–
–
–
–
•
Secretary
–
–
–
–
–
•
pay the bills, maintain the checkbook & finances
communicates performance-to-budget to other officers
track assets (cash-on-hand, computer eqpt, coffee pot…)
responsible for preparing next-year’s budget
provides
id yearly
l fi
financial
i l reportt to
t your Section
S ti
for
f L-50
L 50
tracks meeting attendance, submits L-31
maintains “minutes”, Speakers List of past & potential speakers
maintains a member/guest database (SAMIEEE, past attendees)
assists VC in publicity; venue reservations Use the Grid!
Webmaster? You gotta’ be kidding
Vice Chair/Speaker Coordinator (VC)
– invites
invites, coordinates,
coordinates and introduces technical speakers
– back-up Chair (when Chair is absent, whether physically or…)
•
Chair
–
–
–
–
–
responsible for a chapter meeting all IEEE requirements
calls & chairs meetings (sgt@arms) sets agendas, appoints committees
nags everyone to keep to The Plan (the Yearly Calendar)
announces and runs a yearly election
the conduit to, and representative of, the Section
But Remember:
Healthy Chapters
have a better
survival rate than
Bare Bones Chapters
16
8
Chapter Extra Credit: Thrive, don’t just survive
• Shoot for monthly meetings (parallel processing required!)
• Host a short course/seminar in the Spring or Fall
• Have a summer fling/outing—fun for all
pictures of yyour meetings,
• Take p
g , improve
p
yyour website
Outreach!
• Chair thanks the Excom with a nice year-end dinner
• Chair hosts a backyard BBQ for the Excom
• Recognize volunteers; advance your members
• Host a joint meeting with a less-active chapter in your section
• Support your Section/Council with added volunteers
– help your Section Chair with Section responsibilities
– recruit new volunteers for your Chapter
– promote your chapter’s Chair to a Section officer position
(don’t recycle)
• Participate in and promote community service
– science fairs, scholarships, Engineer Week visits, etc.
– help out your PACE & GOLD entities, college branches
17
Failing to Plan is Planning to Fail
•
•
•
•
Have regular technical meetings
Have regular planning meetings
Create a 2013 calendar ASAP
A 4-talk
4 talk year can be done serially;
more frequently needs parallel processing
–
–
–
–
–
–
–
–
Plan & Train in January
L-50 in February
1st meeting in March
2nd meeting in May
3rd meeting in September w/ call for Nominations
4th meeting in November w/ election
This schedule allows planning the n+1st mtg at the nth mtg
This schedule allows 2 months of Grid publicity
• Officers must know their duties and what’s expected
18
– The Speaker Coordinator is the critical position
– I suggest that’s the Vice Chair
– Who is it in your world?
9
The key to a successful chapter are its meetings!
Technical Meeting Basics
• Pick a speaker (and a Plan B or 2)
– Excom planning task
•
•
•
•
•
Invite a speaker/set a date
Find a location
Publicize (get an audience)
Meet
File L-31 (vTools!)
details to follow…
19
Technical Meetings: Basic Questions with no wrong answers
But you do have to answer them! Now!
•
Excom Planning Meetings
–
–
–
–
•
*before the TM? (least action)
after the TM? (esp. if TM is a dinner mtg.)
separate from the TM? (for the well-oiled chapter)
electronically? (Recommended only if you have a prioritized list of speakers)
Food
– *nothing? (least action; partic. for younger chapters)
– snacks? (marginally more work, limits venues?)
– dinner? (for the well-oiled chapter; price break for IEEE members)
•
When?
–
–
–
–
•
20
6 pm (“right after work”; natural time for dinner meetings)
*7 pm (permits a burger stop beforehand; lighter traffic)
Noontime (weird
(weird, but works for some “close-knit”
close knit chapters)
Be aware of seasonal issues (popular conferences, holidays, summer, etc)
Where?
–
–
–
–
–
*corporate locales, *colleges, public libraries, govt labs, local restaurants,
ease-of-commute, nearness to commuter hubs, central location
avoid getting in a rut; choose 1 meeting per year outside of your box
Everyone loves an on-site tour (provide good directions)
Ask your section for their “Preferred Venues” document
10
Choosing a speaker is the main purpose
of Excom chapter planning meetings!
• Don’t break the rhythm or your schedule is shot
• Keep and maintain a past & future speaker list
– This is your chapter’s most important document
• The “future” part of the list should be prioritized
– If your list is long, could you do this just once a year?
• The actual success/failure of one meeting might influence
who you invite to successive meetings
• Frequent planning meetings allow feedback/course
correction to the speaker coordinator
– You don’t
don t want him burning bridges
– You don’t want him developing his own agenda
• Updating the prioritization of the future speaker list is the
main purpose of planning meetings.
The Pla
an in detail
Do loop n=1,4
21
• But don’t forget budgeting, workshops, outreach,
succession planning, recognition etc. if you want
an A+ chapter.
22
11
The Plan
n in detail
+
(for printing)
23
The Care and Feeding of Guest Speakers
•
•
•
•
•
•
•
Start (or conclude) with an Excom planning meeting
Choose the speaker wisely (with some backups)
Invite the speaker (convincingly)
Follow-up with the speaker (abstract & bio, reminder)
Promote the speaker
Properly introduce the speaker
Thank the speaker
– verbally
b ll
– in kind
– with a letter
24
12
Who makes a good speaker?
•
•
•
•
•
•
•
•
•
•
A colleague or manager of an Excom member
A competitor of an Excom member
An Excom member (best to keep this ace up your sleeve)
A previous speaker (but at least 3-year spacing)
A local “applications engineer” (use with caution)
Trade lists with another chapter; hold a joint meeting
Everyone loves a tour! Pick the organization; find a speaker therein!
Yes, avoid dry speakers or those with annoying characteristics
But knowledge trumps entertainment
Knowledgeable speakers don’t all have PhD pedigrees
25
Choosing a speaker:
Use tried-and-true speakers
•
•
•
•
•
•
•
•
•
Who is recommended within your society?
Who is recommended by neighboring chapters?
– Benefits of a council !
scope out other local meetings!
– Yes, not just your own society
Who is recommended by colleagues?
ask your members (remember nmembers >> nofficers)
Attend conferences in the field
– Poster vs
vs. oral speakers
An IEEE “Distinguished Lecturer” ($ need not be a problem)
– Be aware of local conferences to minimize/eliminate travel
expense
Share with neighboring section’s chapter
ask previous speakers (a form of complement!)
26
13
What are your priorities?
• Who or what is a “draw”?
• Who is different?
– Maintain a variety of disciplines
– Maintain a variety of styles
• What feedback are you getting?
– From regular attendees
– From members
– From other officers
•
•
•
•
•
What do you want to learn?
What would you like to see?
Do all officers agree?
Have a Plan B & Plan C
Use your Speaker List!
27
The Speaker Coordinator invites the Speaker
• Recommended: the Vice-Chair’s job
• Use the telephone
– Email is too impersonal
– Be sensitive to non-verbal cues
– There will be negotiation of date, time
• Introduce yourself by your IEEE title (YOU are impressive!)
– You are not selling or petitioning anything, you are presenting an opportunity
– You are doing this person a favor, at the least giving him/her bragging rights
• Get to the point (“We’d like you to present your ABC conference
paper to our local chapter in March…”)
• Be able to give the “elevator pitch” for IEEE, your society, your
chapter
• Be sensitive (psychologically) to his first response
–
–
–
–
–
–
Inadequacy: emphasize we want a basic review-level talk
Offer to control degree of audience questioning
This is “like a conference”
“This is an informal setting”
Importance: massage ego; emphasize value to him; drop names
Don’t volunteer your attendance numbers
28
14
Inviting the Speaker: the easier parts
•
•
•
•
•
•
Negotiate a date
– your coordinator should be given some “latitude” to do this
Explain
p
the g
ground rules: no advertising,
g, be p
professional
– same as an IEEE conference (people WILL take “notes”) but no
copyright forms
Get an abstract & bio for publicity
– If resume is weak or non-existent, ask some basic questions
– How is he bringing his talk (USB stick, projector, Mac/Linux, slides…)
– Are there any special requirements? (Physical limitations, diet, etc.)
I do NOT recommend asking for his slides at this point. ( After the talk!)
Is this a tour? A site visit? Any registration requirements?
– Citizenship? Advanced notice?
Follow-up
– to meet Grid deadlines
– to ensure all systems “go” the week before meeting
29
“Best Practices” Agenda for a Chapter Meeting
Watch the clock!
Who
Excom
Chair
Section rep.
Chair
VC
Guest
VC
VC
Chair
All
What
Eats (coffee, snacks, dinner)
Host recognition & logistics
IEEE pitch & Excom recognition
Basic biz (news, networking*, election, etc)
Speaker intro.
Technical presentation
Leads applause, fields questions
Presents Thank
Thank-you
you Gift
Adjourns meeting
Informal networking
How long
10-45 mins
2 minutes
3 minutes
5 minutes
3 minutes
45 minutes
~10 minutes
2 minutes
1 minute
10 minutes
*Gotta’ job/Wanna’ job (might need kick-starting by someone from the
Consultants Network)
30
15
Introducing us! The IEEE Pitch in Two Flavors
• A brief 2-slide intro (to follow) for use when time is short
– late starts
– lots of announcements (banquets, PACE needs/events, college
activities, other chapter talks of mutual interest, …)
– Your “Gotta’ job/Wanna’ job” networking sessions run long
– election day!
• An expanded 11-slide intro for use when time allows
– at least once a year
– let attendees know why they should be members
– this can be run “in the background” before the “meeting” starts
• But remember why folks came—speaker intro. should
begin within 20 minutes of start time.
31
Quickie IEEE introduction slide #1
IEEE Welcomes You!
Institute of Electrical & Electronics Engineers
(http://www.ieee.org)
• World’s largest technical professional society
• Our charter:
Scientific advancement and diffusion of knowledge
Advancement of the profession
Use skills to enhance the quality of life for all people
Nuclear & Plasma Sciences Society (NPSS)
• Publish Trans. on Plasma Science, Trans. on Nuclear Science
• Host ICOPS, NSS/MIC, PAC
Oakland/East Bay Chapter...
Please sign our attendance sheet...
16
Quickie IEEE introduction slide #2
IEEE / OEB / NPSS
O T
Our
Technical
h i l meetings
ti
• ~ Every other month
• No “memberships” required
• Announcements in IEEE Grid Magazine
• Grid on-line: http://www.e-grid.net
• Announced via chapter mailings
• Please sign our attendance sheet
Introducing our speaker...
Introducing the speaker
•
•
•
•
Introduce him/her to the excom when he arrives
The formal intro is typ.by the Speaker Coordinator
Practice pronouncing his name well in advance
Make his introduction “flow”
– don’t
d ’t read
d the
th abstract—study
b t t
t d it beforehand
b f h d
– except to impress your audience with something esoteric
– It’s nice to bring up something personal or shared—but no
roasting
• Be Warm! Make him feel good about being here. He’s nervous
too—more than you!
– cover his credentials quickly
– cover his present work deliberately—newbies
deliberately newbies will appreciate this
• Be sensitive to discomfort during the talk
– Unwanted interruptions
– Thirst?
• Err on the side of charity if he violates the professionalism rules
– “recall what we discussed about not advertising”
34
17
Fielding questions
•
•
•
Handle questions like a conference session chair:
– “save your questions for after the talk” for all but quick clarifications
– Unless the speaker seems to thrive on it
– And progress is being made
– As soon as he’s done, STAND UP and say, “Let’s thank our speaker”
– Applaud !
– “I believe we have time for some questions if our speaker is willing”
– Don’t ever let someone harangue your guest: “Let’s move on to another
question”
– Come to your guest’s rescue: “Let’s take this offline in the interests of
time”
– Be fair in fielding questions but watch the clock—“one last question”
YOU (Vice Chair/Speaker Coordinator) are chairing the “session”!
If requesting an e-copy, do it afterwards, in private
– But let someone in the audience ask the question!
35
Thanking the speaker…
• Make sure his meal is free!
Your
ThankYou
Here
• Plaques—provide time for engraving
• Simple certificates are also nice…particularly if framed
• IEEE giveaway goodies (best to get your Excom’s
collective wisdom here)
• Some examples…
Custom engraved pens—a SF section idea
18
The Institute of Electrical & Electronics Engineers
Takes pleasure in presenting this certificate to
D M
Dr.
Michael
h l D.
D Wright
W h
For recognition of your contributions to the
Nuclear & Plasma Sciences Society
In appreciation of your presentation
M di l XX-Ray
Medical
R IImaging
i With AAmorphous
h
Silicon Technology
Presented 12 May 2008
William J. DeHope, Chairman
IEEE/NPSS Oakland/East Bay Chapter
date
The Thanks
shouldn’t
end with the
meeting a
meeting…a
follow-up
letter is
classy.
Lawrence Berkeley National Laboratory
Mail Stop: 80-101
Berkeley, CA 94720
Dear Dr. Feinberg
On behalf of the Nuclear and Plasma Society of the IEEE, let me thank you for your
timely and informative presentation last Wednesday evening to our society's local chapter
meeting. Your talk on LBL's Advanced Light Source was extremely well received.
I'm sure I speak for all present when I express my appreciation for your explanation of
both the accelerator and wiggler/undulator basics as well as the overview of current and
planned experiments with this unique radiation source. Your talk was timely, wellorganized, interesting, and at an approachable level to both specialists and novitiates.
And, of course, your tour of the ALS facility will be remembered by all for a long time to
come as the actual hardware was displayed and further discussed. My only regret was
that the unseasonably hostile weather kept so many of our expected audience away. They
missed an exceptional presentation and tour!
It is the selfless contributions of people like yourself that ensures our Society remains
truly professional in nature and dedicated to the advancement and diffusion of nuclear
and plasma physics.
physics
Your time and efforts in preparation as well as presentation and tour are appreciated.
Thank you.
Regards,
38
William J. DeHope
Vice Chairman and Speaker Coordinator
IEEE Nuclear and Plasma Society
Oakland/East Bay Chapter
19
So how do Chapters die?
•
Gross misconduct of officers?
– <1% occurrence
•
Field dies out, jobs go away,
technical interest wanes?
•
No, cause of death is usually the
– <5% occurrence
Unholy Trinity:
– Overextension of existing officers
– Lack of succession planning
– Burnout of existing officers
•
Usuallyy Chapter
p ExCom Planning
g takes p
place before or after technical
meetings…
– So what happens when you go a long stretch without a technical meeting?
No planning gets done either!
– Dereliction of duty on the part of Secretary, Speaker Coordinator?
– Chair failed to motivate, nag, keep to schedule.
– All are signs of burnout.
39
Part of leadership is grooming your successor
• All real leaders do this. You know I’m right.
• Planned obsolescence isn’t always bad.
• It’s a common challenge before promotions
• Learn-a-job, do-a-job, teach-a-job, then move on
• Think of parenting. You have ~30 years to make your child
independent of you. You’re not doing anyone any favors if they
remain dependent after that.
• This doesn’t happen overnight. It’s the Chair’s primary job—all
year long!
• Define your chapter’s needs;
p
have clear jjob descriptions
Creation isn’t easy
• Who will make a good leader?
Recruit/“court” that person
• Who are regulars at your meetings?
Take pictures! Ask questions!
• Ask for volunteers for simple tasks…research an issue,
bring cookies…at meetings and at work/other meetings.
40
20
Attention Chairmen:
Don’t forget an election!
•
Get your chapter thinking about it early in the year
– Announce a Nominating Committee
– Independent, avoid conflict-of-interest
– Have a “slate”
slate of candidates
– Members must be free to nominate
•
Minimal Action: Chair announce election and request nominations at
the penultimate technical meeting of the year
– sample announcement follows
– if you haven’t been grooming a replacement, do this EARLY
•
Get buy-in from existing Excom officers in advance
– Look for “fresh blood” to bring
g into rotation
– Consider “moving up” to a Section officer, other position
•
Hold the election
– at the final technical meeting of the year
– sample ballot attached
– tally votes; “Teller’s Committee” should be independent, no CoI
– announce winners to IEEE via L-10
41
Election announcement: penultimate meeting
an “IEEE pitch” or e-notice example….
Nominations for the 2013 Executive Officers of the
Oakland/East Bay Chapter of the
Nuclear & Plasma Sciences Society
Can be sent to
Bill DeHope, Nominating Committee
Lawrence Livermore National Laboratory
7000 East Ave.
Ave
L 499
L-499
Livermore, CA 94550
w.dehope@ieee.org
21
Election ballot: final meeting of the year
IEEE Nuclear & Plasma
Sciences Society
Oakland/East Bay Chapter
Executive Committee Ballot
2013
Chairman:
Joe Blow
____________
Vice Chairman/Speaker Coordinator:
Mary Smith
____________
Secretary:
Lois Lane
____________
Treasurer:
Joe Smith
____________
(vTools permit every-member elections)
43
Concluding Advice: Be Regular
• Have regular meetings (irregularity is bad)
– your members will love you
– y
your chapter
p won’t die
• don’t let the patient die on YOUR shift !
• Plan! Have a yearly calendar (a map!)
–
–
–
–
“Failing to Plan = Planning to Fail”
By Golly, now’s a good time to do it
Handy-dandy planning chart for a 4-meeting year
Minimum: 2 meetings & L-31’s, election & L-10, L-50 input,
• Let your Section know what you need
– Know your Section Chair; Chapter Chair must go to ExComs!
– coffee pots, cookies, pizza...we have more money than time
– view $$$ as a tool to help you serve your members!
44
22
Summing up…
• Know the minimum IEEE chapter requirements
– Although it’s good to strive to do better than barely surviving
• Have a p
plan…Work the p
plan—Be Regular!
g
• The key chapter building block is the Technical Meeting
– Plan, Invite, Publicize…before the meeting
– Properly Introduce your speaker and field questions
– Don’t forget the IEEE pitch, Thanks, & a yearly election
• There’s help available
– Your section’s officers
• they have experience, ideas (maybe) and money (really, they do!)
– IEEE website; vTools, eNotice, and regional and national personnel
– Me!
Bill DeHope
(925) 424-6413
email: dehope1@llnl.gov
45
23
Extended IEEE introduction slide #1
Introduction to the IEEE…
Institute of Electrical & Electronics Engineers
(http://www.ieee.org)
• World’s largest (~360,000) technical professional society
• Our charter:
“Scientific advancement and diffusion of knowledge”
“Advancement of the profession”
“Use skills to enhance the quality of life for all people”
• Our strengths:
Peer reviewed proceedings, practical publications, newsletters
Peer-reviewed
International conferences & workshops with proceedings
46 active technical Societies & Councils
Active local Chapters; grassroots involvement of membership
Professional support; personal networking opportunities
Member services (e.g. bargain life insurance)
24
Extended IEEE introduction slide #2
Refereed Publications of IEEE…
Trans. on Advanced Packaging
Trans. on Antennas & Propagation
Trans. on Applied Superconductivity
Trans. on Automatic Control
Trans. on Biomedical Engineering
Trans. on Broadcasting
Trans. on Circuits and Systems
I: Fundamental Theory & App’s
II: Analog & Digital Sig. Processing
Trans. on Circuits and Systems for Video
Technology
Trans. on Communications
Communications Lett.
Trans. on Computer-Aided Design of
Integrated Circuits and Systems
Trans. on Components and Packaging
Technologies
Trans. on Control Systems Technology
Trans. on Education
Trans. on Electronics Pk’g Mfg
Trans. on Electron Devices
Electron Device Lett.
Trans. on Electromagnetic Compatibility
Trans. on Energy Conversion
Trans. on Engineering Management
Trans. on Evolutionary Computation
Trans. on Fuzzy Systems
Trans. on Geoscience & Remote Sensing
Trans. on Image Processing
Trans. on Industry Applications
Trans. on Industrial Electronics
Trans. on Information Theory
Trans. on Info Technology in Biomedicine
Trans. on Instrumentation &
Measurement
J. of Lightwave Technology
J. on Selected Areas in Communications
J. on Selected Topics in Quantum
Electronics
Trans. on Magnetics
Trans. on Mechatronics
Trans. on Medical Imaging
J. of Microelectromechanical Systems
Microwave and Guided Wave Lett.
Trans. on Microwave Theory and
Techniques
Trans. on Multimedia
Trans. on Neural Networks
Trans. on Nuclear Science
Trans. on Oceanic Engineering
Photonics Technology Lett.
Trans. on Plasma Science
Trans. on Power Delivery
Trans. on Power Electronics
Trans. on Power Systems
Proceedings of the IEEE
Trans. on Professional Communication
J. of Quantum Electronics
Trans. on Rehabilitation Engineering
Trans. on Robotics and Automation
Trans. on Signal Processing
Trans. on Speech & Audio Processing
Signal Processing Lett.
Trans. on Systems, Man, & Cybernetics
Part A: Systems and Humans
Part B: Cybernetics
Part C: Applications and Reviews
Trans. on Semiconductor Manufacturing
J. of Solid-State Circuits
Trans. on VLSI Systems
Trans. on Vehicular Technology
Computer Society Publications
Trans. on Computers
Trans. on Knowledge & Data
Engineering
Trans. on Parallel & Dist’d Systems
Trans. on Pattern Analysis & Machine
Intelligence
Trans. on Software Engineering
Trans. on Visualization & Computer
Graphics
Extended IEEE introduction slide #3
IEEE Conferences…
Intl Conf on Computers and Devices for Communication
(CODEC)
Intl Conf on Asian Green Electronics (AGEC)
Intl Conf on Intelligent Sensing and Information Processing
1st Consumer Comm
Comm’s
s and Networking Conf (CCNC)
17th Intl Conf on VLSI Design
9th Joint Magnetism and Magnetic Materials – INTERMAG
Intl Symposium on Nanoelectronic Circuits & Giga-Scale
Systems (ISNCG)
7th Intl Topical Workshop on Contemporary Photonic
Technologies (CPT)
Intl Conf on Mobile Data Management (MDM)
1st European Workshop on Wireless Sensor Networks
17th Intl Conf on Micro ElectroMechanical Systems (MEMS)
Symposium on Applications and the Internet (SAINT)
Sensors for Industry Conf (SIcon)
Annual Reliability and Maintainability Symposium (RAMS)
Asia and South Pacific Design Automation Conf ASP-DAC
Intl Workshop on Electronic Design, Test & App’s (DELTA)
ACM/Intl Workshop on Timing Issues in the Specification
& Synthesis of Digital Systems (TAU)
2nd Nefertiti Winter School in Microwave Photonics
6th Intl Conf Advanced Communication Technology (ICACT)
IEEE/IAS PCIC Electrical Safety Workshop
Intl Workshop on System-level Interconnect Prediction(SLIP)
10th Intl Symposium on High Performance Computer
Architecture (HPCA)
Intl Solid-State Circuits Conf -ISSCC
Nanoscale Devices and System Integration (CNDSI)
Design, Automation & Test in Europe (DATE)
Intl Zurich Seminar on Communications (IZS)
Annual Symposium on VLSI (ISVLSI)
Conf on Optical Fiber Communication - OFC
Applied Power Electronics Conf and Exposition - APEC
BAST Workshop: Pacific Northwest Test
Modern Prob’s of Radio Engineering, Telecommunications, and
Computer Science (TCSET)
Euroregional Workshop on Thin Silicon Devices
17th Conf on Software Engineering Education and Training
INFOCOM
Pacific Rim Intl Symp on Dependable Computing (PRDC)
Aerospace Conf
NanoTech
5th Latin AmericanTest Workshop - LATW
13th Annual Wireless and Optical Communications Conf
IEEE/CPMT 20th Semiconductor Thermal Measurement &
Management Symposium (SEMI-THERM)
Intl Symposium on Performance Analysis of Systems &
Software (ISPASS)
5th European Workshop on Ultimate Integration of Silicon
Intl Conf on Pervasive Computing and Communications
(PERCOM)
36th Southeastern Symposium on Systems Theory (SSST)
Intl Workshop on Junction Technology (IWJT)
National Radio Science Conf (NRSC)
ITG Workshop on Smart Antennas
2nd Annual IEEE/ACM Intl Symposium on Code Generation
and Optimization (CGO)…
…Plus 359 more!
25
Extended IEEE introduction slide #4
The 42 Technical Societies of IEEE…
Aerospace and Electronic Systems Society
p g
Society
y
Antennas and Propagation
Broadcast Technology Society
Circuits and Systems Society
Communications Society
Components Packaging, and Manufacturing
Technology Society
Computer Society
Consumer Electronics Society
Control Systems Society
Council on SuperConductivity
Dielectrics and Electrical Insulation Society
Education Society
Electromagnetic Compatibility Society
El t
Electron
D i
Devices
S i t
Society
Engineering Management Society
Engineering in Medicine and Biology Society
Geoscience & Remote Sensing Society
Industrial Electronics Society
Industry Applications Society
Information Theory Society
Intelligent Transportation Systems Council
Instrumentation and Measurement Society
p
Society
y
Lasers & Electro-Optics
Magnetics Society
Microwave Theory and Techniques Society
Nanotechnology Council
Neural Networks Society
Nuclear and Plasma Sciences Society
Oceanic Engineering Society
Power Electronics Society
Power Engineering Society
Product Safety Engineering Society
Professional Communication Society
Reliability Society
Robotics & Automation Society
S
Sensors
C
Council
il
Signal Processing Society
Society on Social Implications of Technology
Solid-State Circuits Society
Systems, Man, and Cybernetics Society
Ultrasonics, Ferroelectrics, and Frequency
Control Society
Vehicular Technology Society
Extended IEEE introduction slide #5
The Nuclear & Plasma Sciences Society
(NPSS) Our favorite!…
• One of the smaller societies (~6000 members)
• Publish Trans. on Plasma Science, Trans. on Nuclear Science
• Host ICOPS, NSS/MIC, PAC
• Typical research fields represented
fusion technology
semiconductor processing; plasma-assisted CVD
charged particle acceleration; beam transport
pulsed power technology and applications
physical electronics: solid-state, vacuum, and plasma devices
nuclear diagnostics and instrumentation
radiation effects
medical imaging
nuclear power; reactor instrumentation and controls
computational electromagnetics
• Many members have physics backgrounds
26
Extended IEEE introduction slide #6
Understanding IEEE Organization…
IEEE
National
IEEE
$
42 Technical
Societies
Nuclear &
Plasma Sciences
Publications
Officers
9 Geographical
"Regions"
Region 6
Western US
IEEE
USA
Bay Area
"Council"
Conferences
$
Editors
Authors
Reviewers
Local Organizers
Santa Clara
Presenters,
Speakers
Local
"Chapters"
Viewed “Technically”
The Technical Activities
Board
Oakland/East Bay
"Section"
San Francisco
Officers
Viewed
Geographically
The Regional Activities
Board
Extended IEEE introduction slide #7
IEEE / OEB / NPSS
O T
Our
Technical
h i l meetings
ti
• ~ Every other month
• No “memberships” required
• Announcements in IEEE Grid Magazine
• Grid on-line: http://www.e-grid.net
• Announced via chapter mailings
• Please sign our attendance sheet
27
Extended IEEE introduction slide #8
Recent OEB-NPSS Technical Talks …
• James
J
M
Morgan, LLNL,
LLNL A Ph
Physicist
i i t iin A
Arms C
Control
t l
• Jasmina L. Vujic, UCB, Nuclear Power for the 21st Century
• Bill DeHope, LLNL, Advances in Flash Radiography
• Jasmina L. Vujic, UCB, Nuclear Energy: Beyond Today
• Paul M. Grant, EPRI, The Coming Age of Superconductivity
• Glen Dahlbacka, LBNL, The Chabot Space and Science Center
• Monica Blank, CPI, Characteristics and App’s of Gyrodevices
• David Price, Physics Intl, The Decade Quad X-ray Simulator
• Bill Moses, LBNL, Nuclear Detectors for Cancer Imaging
Extended IEEE introduction slide #9
Why join IEEE?…
• Member $ benefits (e.g. group life insurance rates)
• Discounts
Di
t on books,
b k publications,
bli ti
conferences
f
• Career benefits; professional advancement
— You’ll be perceived as a stand-out
— You will rise “above the crowd”
• Many employers cover dues (Ask!) so, why not?
• Be a giver, not a taker
• It’s the right thing to do
• It’s the professional thing to do
• Ethics strengthening & support
• Member friendships, camaraderie, personal networking
28
Extended IEEE introduction slide #10
Joining IEEE is easy!
www.ieee.org/join
Extended IEEE introduction slide #11
Introducing our Local Chapter Officers…
•
2010 Chair : Bill DeHope
•
2010 Vice Chair: Joe Mauger
•
2010 Secretary: Paul Banchero
•
2010 Treasurer: Ed Lampo
Introducing our speaker...
29