Course Administration
Handbook
Level 1 Certificate in Coaching Archery
National Coaching Committee
December 2010 (Version 1.1)
This handbook has been designed to provide all those who are associated with the management,
tutoring, mentoring, assessing, and internal verification of the Level 1 Certificate in Coaching Archery
course. It provides guidelines that help ensure courses are enjoyable and provide effective training for
Candidates.
Acknowledgements
Many people have been involved in the design and construction of the Level 1 Certificate in Coaching
Archery, but specifically the following members of the Archery GB National Source Group: Malcolm
Penn (lead officer), Kath Fitzpatrick, Helen George, Bill Mackay, Pauline Pillans, Alastair Robinson,
Martin Speakman, Dr Peter Tranckle, Iain Wilson, Philip Van-Buren, Dr Simon Steptoe, Dr Chris Hatt,
Dr Ollie Holt, Mick Fitzpatrick, Andrew Hood, and Hannah Bussey.
Special thanks are due to Bob Parkinson and Peter Clarke who created the original document, which
forms the basis of this Course Administration Handbook.
Bill Mackay (National Coaching Committee)
Index
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
Course Administrator.............................................................................................................................. 3
Candidate ................................................................................................................................................. 3
Lead Tutor ................................................................................................................................................ 3
Tutor.......................................................................................................................................................... 3
Internal Assessor .................................................................................................................................... 3
Internal Verifier ........................................................................................................................................ 4
Independent Assessor ........................................................................................................................... 4
Mentor....................................................................................................................................................... 4
2.0
3.0
Course Structure ........................................................................................................................................ 4
Course Organisation .................................................................................................................................. 5
3.1
3.2
Course Material ....................................................................................................................................... 5
Getting Started ........................................................................................................................................ 5
3.2.1
3.2.2
3.2.3
3.2.4
3.3
3.4
3.5
3.6
3.7
Facilities And Resource Guide .......................................................................................................... 5
Setting Course Dates ........................................................................................................................ 7
The Learning Programme ................................................................................................................. 7
Costs ................................................................................................................................................. 7
Course Registration ................................................................................................................................ 8
Crb Disclosure Guidance ....................................................................................................................... 8
Pre Course Meeting (Induction) ............................................................................................................ 9
The Course Sessions ........................................................................................................................... 10
On Course Candidate Assessment .................................................................................................... 10
3.7.1
3.8
3.9
3.10
3.11
3.12
Internal Assessments ...................................................................................................................... 10
Course Portfolio .................................................................................................................................... 10
Supported Practice ............................................................................................................................... 10
Independent Assessments .................................................................................................................. 11
Management Of Assessment .............................................................................................................. 11
Winding Up ............................................................................................................................................ 12
3.12.1
3.12.2
Course Appraisal ............................................................................................................................. 12
Issuing Of Course Documentation................................................................................................... 12
3.13 Internal Verification ................................................................................................................................... 13
3.14 External Verification .................................................................................................................................. 13
4.0
Appendix .................................................................................................................................................. 14
4.1
List Of Forms ......................................................................................................................................... 14
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1.0
Job Specifications & Responsibilities
1.1
Course Administrator
The Course Administrator is the person who is appointed, usually by the Regional/County Coaching
Group, to arrange and manage training courses for Archery Level 1 Coaches on a local basis. The
Course Administrator, who must be an Archery GB member, is responsible for all of the administrative
aspects of the training and assessment of the Candidates, with particular emphasis being placed on
helping the Candidate maintain their Learner Pack used to keep a record of supported practice and
other tasks. The Course Administrator is also responsible for the smooth running of the course by
ensuring all of the involved parties (Candidates, staff and mentors) are aware of their obligations and
responsibilities.
Whilst there are many benefits in having a Course Administrator who is also a coach or awarded the
Certificate of Tutor in Sport and Independent Assessment of Practice in Sports accreditation, these
are not statutory requirements. The Course Administrator needs to be someone able to do the
required work and have the respect and confidence of Candidates and staff as well as possessing
good communication skills and being computer literate.
It should be stressed that the Course Administrator does not have any responsibility for the technical
aspects of the course; this is entirely the responsibility of the Lead Tutor and the training team. A
summary of the course administration procedures and deadlines can be found in the appendix,
Course Administrator Qualification requirements:
The Course Administrator must be a member of the Archery GB and have a copy of the Course
Administration Handbook.
1.2
Candidate
Both members and non members are eligible to attend the course. The Course Administrator is
required to inform the Archery GB Coaching Officer of the names of any non members enrolled to
attend a course.
For full details about the terms and conditions of candidate entry onto a course, please refer to the
Guidance of Enrolment, which can be found at the back of the Candidate Application form.
1.3
Lead Tutor
The Lead Tutor is the person who is appointed, by the National Coach Education Manager (NCEM),
to take responsibility for all of the technical aspects of the course, including the selection of the course
Tutors if required. The Lead Tutor also assumes responsibility for the quality of teaching, along with
ensuring that all of the topics detailed in the technical specification are covered during the teaching
sessions.
The Lead Tutor should produce the lesson plans for the teaching sessions. The delivery of the
syllabus should be discussed with the other course Tutors when present, and teaching duties
allocated. The Lead Tutor shall be in attendance at every course session as they are responsible for
their successful outcome.
Lead Tutor Qualification requirements
The Lead Tutor must be a qualified and recognised Coach Educator and a member of Archery GB.
1.4
Tutor
Tutors are appointed and approved by the Lead Tutor to assist on the course. Tutors would typically
assist by delivering or helping to deliver lesson plans that have been prepared by the Lead Tutor.
1.5
Internal Assessor
The Lead Assessor carries out all internal assessments.
Internal Assessor Qualification requirements
The Internal Assessor must be a qualified and recognised Coach Educator and a member of Archery
GB.
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1.6
Internal Verifier
Internal Verifiers are centrally appointed by the National Coach Education Manager (NCEM) and are
responsible for internally verifying every Course. It must also be noted that Verifiers in some
circumstances may affect the final outcome of assessments.
Internal Verifier Qualification requirements
The Internal Verifier must be a qualified and recognised Coach Educator and Verifier and a member
of Archery GB.
1.7
Independent Assessor
Independent Assessors are appointed by the NCEM, and must not have worked on the specific
course that they are assessing. Independent Assessors undertake the assessment of designated
st
components as detailed in the 1 4 Sport Archery Level 1 assessment specification. They are also
responsible for the outcome of the final assessment of the Candidates.
Independent Assessor Qualification requirements
An Independent Assessor must be a member of the Archery GB and must be qualified at Archery GB
County Coach/UKCC Level 3 grade or above. Independent Assessors must also be Qualified Coach
Educators.
1.8
Mentor
Mentors are appointed by agreement between the Candidate, Course Administrator and Mentor. The
mentor supports the Candidate by helping with self-review and constructive help during the training
period. In certain exceptional circumstances Course Candidates may mentor each other on a ‘buddy’
basis.
Mentor Qualification requirements
A Mentor must be a member of Archery GB and ideally qualified coach. Where Candidates are being
mentored on a buddy basis they should receive mentor training/guidance prior to setting up the buddy
arrangement.
2.0
Course Structure
The Level 1 Certificate in Coaching Archery comprises four sections of training and assessment
including three generic sectioned that must be assessed in the context of the fourth, which includes
the technical aspects of archery coaching. To qualify for the Level 1 Certificate in Coaching Archery
course Candidates must successfully complete all three sections, in the context of the fourth.
Level 1 Certificate in Coaching
Archery
Section 1
Introduction to Safe and Ethical
Coaching
Section 2
Prepare to Deliver Activities
Section 3
Section 4
Deliver and Review Coaching
Activities
Coaching Archery
Achievement of the qualification is normally via the combination of the following phases:
•
Completion of an induction process that will provide an introduction to the qualification and
assistance in meeting the prerequisites of the qualification, if required. In addition, Candidates
will receive support and guidance on accessing learning resources that support the
development of their knowledge.
Level 1 Certificate in Coaching Archery Course Administration Handbook
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•
A programme of training, during which Candidates will be provided with the predominantly
practical and technical information required to fulfil the role.
•
Achievement of knowledge via a structured programme of learning and/or home study.
•
An independent assessment of the Candidates knowledge and understanding of the learning
outcomes of the qualification.
3.0
Course Organisation
3.1
Course Material
An overview of the course (course model) and standards forms that the Candidate is required to
complete are contained within the appendix for your reference.
1st4sport Qualifications will supply all Candidate resources usually directly to the Lead Tutor on
behalf of Archery GB. Lead Tutors will hand out the resources to Candidates at the start of the
course.
3.2
Getting Started
Course planning meeting (Course Administrator and local support staff or volunteers)
In coaching it has been said “Perfect Planning Prevents Pathetic Performance”. A good course, like a
good shot, requires sound preparation. The course must, naturally, have a satisfactory outcome in
terms of participants’ success, but there should be more to it than that. The course should be
enjoyable for both Tutors and Candidates alike be conducted in a comfortable environment and be
economic in terms of the time taken to completion and financial cost. It is essential that the course is
Candidate focussed, and that the needs of the Candidates always take priority.
In planning a course the first thought probably has to be “how many Candidates?” The local County
Coaching Organisation may already have a demand from potential Candidates sufficient to justify
running the course, or there may be few or none and consequently there will be a need to advertise.
However, the eventual number of Candidates enrolled on a course will be limited by the resources
available in terms of venue(s), and funding.
Generally it is recommended that 12 is the Maximum number of Candidates for a Level 1 course, with
st
1 Lead Tutor. This is a recommendation based on experience, from 1 4 Sport. The number of
Candidates on a course should reflect the local needs and resources. The most important people on
the course are the Candidates and having too many Candidates on the course may not serve their
best interests. It should also be born in mind that the “supported practice” aspect of the course
requires the Candidates to work within their club environment and clubs should be able to support
each Candidate. It is recommended that the County Coaching Committee is involved in the preplanning of activities.
Once a course demand has been established and a provisional start date arranged, it is advisable to
have a pre-course planning meeting with the Course Administrator. At this meeting the following
decisions should be made:
3.2.1
•
Venues for the formal course sessions (classroom and shooting range)
•
Dates for the formal training sessions (recommended to be 3 days covering 20 hours of
formal training) and a practical assessment day
•
Planning (who will do what, when and where)
•
What costs you will incur (central course fee, tutor and assessor fee, facility and
equipment hire, administration fees, refreshments and incidentals etc)
•
What funding grants you can obtain to subsidise costs e.g. from your County Association,
County Sport Partnership or Local Authority.
Facilities and Resource Guide
The learning environment is extremely important and care should be taken when booking a venue to
ensure that it is suitable for Candidates in terms of space, access and comfort. Ideally the shooting
venue and classroom will be near each other to facilitate going from one location to the other easily.
Toilets and refreshments should be accessible to theoretical and practical training venues.
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Any practical training or assessment site and equipment must meet the requirements of accepted
safe practice in archery as defined by the GNAS Rules of Shooting. The following equipment and
environment is recommended for practical and theoretical training.
Practical training
1) A secure shooting range facility:
To have a minimum shooting length of 10 metres and at least 2 metres space behind the
shooting line to allow comfortable movement for learners, tutors and assessors
Preferably indoors
2) Range equipment (for indoor ranges):
3 x 48” bosses
3 x target stands
Backstop netting (sufficient to cover the width behind the targets and for several metres to
either side, hung loosely and not stretched), or an alternative measure to ensure stray arrows
that miss a target will not rebound off end walls back towards the shooting line
Target faces (sized 122cm for beginners)
Target pins (normally a bag of ~100, but at least enough pins to secure target faces required)
3) Range equipment (for outdoor ranges):
Pegs and guy ropes for securing the target stands and bosses
Shooting line rope or cones
Ground quivers
For safety support poles will be needed with guys ropes and pegs if netting is used outdoors
4) Shooting equipment:
Minimum of 1 bow per 3 learners should be available. The bow lengths and weights should be
appropriate for the learners for each bow.
Minimum of 1 bow sight per 3 learners should be available
Bowstring for each bow and spares if possible
1 arrow rest per bow, plus 2 spare right handed, and 2 spare left handed, rests as required
1 finger sling, 1 finger tab and 1 bracer per learner
There needs to be at least 3 arrows per learner, of safe length to shoot. The following is a
recommended stock for a tutor to provide:
- 48 arrows (sufficient for each learner to have 3 arrows initially plus spares)
- Lengths 28”– 32” ; 1916 size for durability
- At least one set of 35” (full length) Easton Platinum arrows; size 2015
Spare piles, fletchings and especially nocks to match the arrow livery
5) Additional equipment that could be useful:
Indoor ground quivers
Score sheets / score pads
Simple side quivers
Arrow maintenance equipment e.g. fletching jig, glue
Arrow straightener
String maintenance equipment e.g. string material (Dacron) serving thread, wax, string jig,
serving tool
Theoretical training
1) Indoor classroom:
Have sufficient size, table space and comfort for learners.
2) Resources to deliver the training programme:
Laptop computer
Data projector and extension cable
White board or flip chart
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3.2.2
Setting Course Dates
It is recommended that the course takes place over 3 days of training and 1 practical assessment
day. The dates must be pre-booked with the appropriate venues and the information made known to
Candidates before they book onto the course. The minimum duration permitted for the formal aspect
of the Candidate training is 20 hours and the session times should be arranged to reflect this.
3.2.3
The Learning Programme
The Lead Tutor determines how the learning programme is arranged. It is essential that all of the
sessions within the Learning Programme are fully covered during the formal training aspect of the
course. The Lead Tutor has the responsibility, for ensuring that the course programme fully covers all
of the detailed training requirements. For additional program planning guidance, reference should be
made to the recommended Course Model and Learning Programme.
3.2.4
Costs
The Course Administrator / Region / County are financially responsible for the course. It is strongly
recommended that a Region or County Association bank account is used to collect fees and pay for
expenditure.
To allow the course to be registered with Archery GB the amount the Candidate is required to pay to
attend the course (‘candidate fee’) needs to be calculated by the Course Administrator. This will allow
the course to be published on the Archery GB website.
To calculate the candidate fee, the Course Administrator must identify the expenditure that will be
incurred and the likely income or funding that can be used to offset this (e.g. obtaining a minimum
number of applicants, receiving financial support from the Region / County).
It is essential to consider the following mandatory expenditure that will be incurred on every course:
1) Central course fee: A standard fee payable to Archery GB by the Course Administrator.
Archery GB should receive this payment in one lump sum. This is non refundable and
typically covers the costs incurred by Archery GB for the Candidate to be registered with
1st4sport Qualifications, the candidate resources, certification, internal and external
verification.
2) Coach Educator fees: A standard fee payable to the Lead Tutor, Lead Assessor and
Assessors by the Course Administrator.
For current rates of pay for central course fees and Coach Educator fees please refer to the table
below. Other possible expenditures may include:
•
•
•
Venue and equipment hire (including initial deposit) for the duration of the course
Course administration expenses
Refreshments and incidentals
Mandatory course expenditure breakdown (rates of pay)*
Type
Rate
Central course fee
£90 per every candidate
that attends
Coach Educator fees
Lead Tutor: £200 per day
Lead Assessor: £150 per
day
Assessor: £100 per day
Payable to
From the Course
Administrator to Archery
GB in one lump sum (e.g.
one cheque)
From the Course
Administrator to the Lead
Tutor, Lead Assessor and
Assessor.
Payment due
At least 30 working
days before the
course starts
Within reasonable
time of the Coach
Educators duties
ending.
*Subject to change
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Example Candidate fee calculation:
Expected number of
candidates required to
run the course:
8
Duration of formal
training and
assessment
Coach Educator
requirements*
1 Lead Tutor, 1 Lead Assessor, 1 Assessor
Coach Educator fees* (*At least one lead tutor is
required for every 12 candidates on a course. One
assessor can complete 4 assessments in one day)
£600 (Lead Tutor)
£150 (Lead Assessor)
£100 (Assessor)
£850 total
Venue costs:
£70 per day
£280 total
Course Administrator costs:
£80
Central course fee:
£720
TOTAL EXPENDITURE TO RUN COURSE:
£1930
CANDIDATE FEE:
£242
4 days
Remember that if more or less Candidates apply to complete the course, this will effect if the Course
Administrator / Region / County may make a small profit or loss by running the course. Try and keep
the candidate fee low by planning to recruit more Candidates or securing support from your Regional /
County Archery Association.
3.3
Course Registration
Before any course can commence, the local CCO and RCO should be informed that it is planned. The
course then needs to be registered with the Archery GB Coaching Officer.
The Course Administrator should send the completed Course Registration Form (CTL01/**) from the
Archery GB website to the Archery GB Coaching Officer with as much notice as possible prior to the
commencement of the course*. The Archery GB National Coach Education Administrator (NCEA)
shall appoint a Lead Tutor, Lead Assessor, Assessors and Internal Verifier, to the course.
Once the Course Administrator has received confirmation that the course has been successfully
registered, the Course Administrator must complete the Candidate recruitment process and send the
completed Candidate application forms and Central Course Fee to the Archery GB Coaching Officer
at least 30 working days prior to the start of the course.
Once the Archery GB Coaching Officer has received the Candidate Application forms and Central
Course Fee, the Archery GB Coaching Officer will order the Candidate resource manuals and
1st4sport Qualifications will post them to the Lead Tutor as standard.
* From May 2011 all courses must be registered at least 7 months in advance of the start of the
course. This will help improve Archery GB’s nationwide planning of courses to better cater for the
demands of potential coaches. It will also allow the Coach Education Manager to appoint tutors and
assessors as required.
3.4
CRB Disclosure Guidance
Under the terms of the Level 1 Certificate in Coaching Archery course, candidate coaches must be
supervised by an experienced Archery GB member or registered coach when completing the
supported practice component of the course. It is not mandatory for candidate coaches to have a
completed an enhanced CRB disclosure for this activity.
However, it is recommended that anyone responsible for supervising a candidate coach during
supported practice who is working with children, young people or vulnerable adults has completed an
enhanced CRB disclosure with Archery GB.
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Candidates who intend on becoming an Archery GB licensed coach, will need to have completed a
CRB disclosure in order to do so. Candidates who are members of Archery GB will have an
opportunity on the course to complete a CRB disclosure.
Those candidates intending on completing a CRB disclosure will need to bring original documentation
of four forms of identification (e.g. passport, photo ID, birth certificate, driving license (photo type),
utility bill, to the induction of the course. Further information can be found on the CRB section of the
Archery GB website.
To successfully complete the course, Candidates must provide evidence that they have attended an
NSPCC approved child protection course. The National Coaching Committee recommends that
Candidates complete the sports coach UK Safeguarding and Protecting Children and Vulnerable
Adults workshop. Further details can be found at
•
Educare Online Child Protection Awareness Course (NSPCC approved)
•
www.sportscoachuk.org
Course Administrators should help Candidates locate a suitable child protection course to attend
before the practical assessment day.
3.5
Pre Course Meeting (Induction)
Candidates need to take part in an induction process for the course. At the discretion of the Course
Administrator this may take place prior to the start of a course, or at the start of the first day. The Lead
Tutor and other course staff can also attend the induction.
The induction provides Course Administrator’s with the opportunity to provide an overview of the
course, distribute course information, provide information about how to access an NSPCC recognised
child protection workshop, help candidates to select a mentor, and complete necessary paperwork
(e.g. CRB disclosure forms). The induction will help to ensure that all the candidates are aware of the
commitment and time involved to complete the 1st 4sport Level 1 Certificate in Coaching Archery.
Course paperwork and information required for the induction:
1) Course register
2) Course and assessment dates, times and location
3) CRB disclosure forms
4) Course overview and requirements
5) NSPCC recognised child protection workshop requirements
6) Name of the Lead Tutor and Lead Assessor
7) Signpost to relevant polices:
•
Complaints Procedure
•
Assessment Appeals Procedure
•
Equality Policy, Disciplinary Policy, Equity Policy
•
Educare Online Child Protection Awareness Course (NSPCC approved)
8) Collection of any outstanding candidate fees
The candidate resources will be posted to the Lead Tutor to issue to candidates on the first day of the
course.
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3.6
The Course Sessions
In advance of the course, Candidates should be sent the details of the course (and assessment),
including the venue address and meeting point, times and what they should bring (e.g. lunch). On a
well-run course, staff and Candidates will arrive 15 to 30 minutes before the start time thus ensuring a
prompt start with no inroad into the tutoring time.
The Course Administrator or Lead Tutor must check that each Candidate has a valid Archery GB
membership card before training takes place.
The first element of every course session should be the handing in of any home study that has been
set and a review of the Candidate’s personal action plan. The final element of every course session
should be comprised of a summary of the day and the issuing of both homework and the Candidate’s
personal action plan. The rest of the course session is, obviously, dedicated to the tutoring of the
learning programme and sessions. In order to give the Candidates the best opportunity to assimilate
the information being presented to them, as well as breaking the learning pattern, it is best if formal
tutoring part of the session is divided between theory and practical sessions.
3.7
On Course Candidate Assessment
Where possible, time on the course should also be allowed for the Lead Tutor to monitor Candidates,
informally replicate elements of the practical or written assessment and provide them with informal
feedback about their progress in order to help them.
This provides the Lead Tutor with indicators for the content of subsequent sessions and gives the
Candidates experience of the assessment procedures that they will face during their final
assessment.
3.7.1 Internal Assessments
All internal assessments are conducted by the Lead Tutor (in accordance with the appropriate
assessment guidelines).
3.8
Course Portfolio
The course portfolio contains all of the administrative documentation associated with the course and
is maintained by the Course Administrator. Typically, the course portfolio contains the following
information
•
Session dates
•
Lesson plans
•
Copies of home study submitted by the Candidates
•
Handouts issued to Candidates
•
Attendance record (both staff and Candidates)
•
Expenses records
In an event of desk based internal verification, the internal verifier may request that Course
Administrator post the course portfolio to them.
3.9
Supported Practice
The Candidate needs to have experience of “hands on” coaching of “real beginners”. The Candidate
gains this experience by completing “supported practice” whereby the Candidate works under the
supervision of an Archery GB member, who is preferably a qualified coach, coaching for example in a
club environment. The Candidate also needs to work with a mentor, who will help the Candidate
reflect on their coaching. The mentor is required to be a qualified archery coach.
Ideally, the Candidate should be able to ask for this supported practice to be provided within their own
club, assisting a coach within that club. However there will be circumstances where this is not
possible. In these cases the Course Administrator will have to arrange suitable opportunities for the
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Candidate either by enlisting the help of a coach who would visit the Candidate’s club or finding a
beginners’ course to which the Candidate Can support.
Candidates are required to complete 12 hours of Supported Practice (including 3 hours having
worked with a mentor. The mentor needs to have observed at least one coaching session that the
Candidate delivers). The supervising coach and/or the Candidate’s Mentor should periodically report
the Candidate’s progress to the Course Administrator.
3.10
Independent Assessments
An independent assessment is conducted after the formal training has taken place. It should be
scheduled to take place 3 months after the first day of the course allowing adequate time for
Candidates to complete supported practice but ensure a reasonable pace of progression is
maintained. The external assessments must be completed by a qualified coach educator that has not
been involved in training or mentoring the Candidate.
The independent assessors are appointed by the NCEA who will inform the course Administrator.
A well-compiled, referenced and relevant learner pack can shorten the amount of questioning needed
at the assessment.
If a Candidate is unsuccessful on their first assessment, they are able to be reassessed after a period
of 5 working days. The Internal Verifier will also want to examine the assessment records of the
Candidate. Any reassessments will be arranged at expenses to the Candidate.
In certain rare circumstances, it will also be necessary to provide the Assessors with overnight
accommodation. Having completed of the assessment(s), the Independent Assessors should be paid
appropriate fee.
3.11
Management of Assessment
The Level 1 Certificate in Coaching Archery includes a single practical assessment for Candidates. In
practical terms it is expected that this assessment will take place on a single assessment day for each
training course, and will be attended by all the Candidates on a course.
Facility and equipment requirements
A shooting range is required for a full day (e.g. 9am-5pm). Multiple targets are required so that
several assessments can take place at the same time. Beginner equipment for use during the
assessments must also be organised.
Assessments that take place
The Candidate is required to complete the practical assessment and professional discussion
(presenting evidence for Supported Practice)
Assessor requirements
These assessments are independently assessed. It is expected that one assessor will perform four
assessments in one day. E.g. two assessors are required for eight Candidates; three assessors are
required for twelve Candidates.
Who can be used as the archers for the Candidates?
The Candidate needs to be assessed coaching two archers for the practical assessment. It is
acceptable to use other Candidates from the course for purpose of ‘simulation’. However, real archery
beginners are acceptable and encouraged to use where possible.
Organisation of the practical assessment day
The Course Administrator is responsible for deciding the date, location and facility choice, and
ensuring that all the necessary equipment is provided. The timetable for the assessment day will be
agreed between the assessors and a guide is provided below.
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11
Guideline timetable for the assessment day
9.00am:
Arrival
9.30am:
Set-up and introductions complete
9.30am - 12.30pm:
Two assessments complete per assessor
1.00 - 4.00pm:
Two assessments complete per assessor
4.00 - 4.30pm:
All paperwork completed by assessors
4.30 - 5.00pm:
Pack away, final comments and staff de-brief
Summary
Timing of
assessment
day
Facility
requirements
3 months
after day 1 of
the course
Range and
venue for
9am – 5pm
Assessment
Tasks
Practical
assessment
and
professional
discussion
Assessors
required
1 assessor / 4
assessments
Archers
Responsibility
2 archers per
Candidate for
practical
assessment
Course
Administrator:
(Date, location,
venue,
equipment
Beginners or other
Candidates or,
archers can be
used to simulate a
beginner archer.
3.12
Assessors:
Assessment
timetable for
the day
Winding Up
Once each of the individual assessments has been successfully completed, the course Administrator
should have the Candidates record of achievement signed by the Course Internal Verifier. The
original of this form should be sent to the Archery GB Coaching Officer, copies should be retained for
the course portfolio and the Candidates portfolio. Candidates who have been successful will be
awarded a Certificate by 1st4sport Qualifications. The Coaching Officer will post successful
Candidates a badge providing they meet the coach licence requirements.
3.12.1 Course Appraisal
An important task for the Course Administrator is to ensure an appraisal of the entire coaching course
is performed after it has been completed and that the results of this appraisal are sent to the NCO
Education. The reason for performing this course appraisal is that it allows the NCO Education to
make a meaningful comparison of courses throughout the United Kingdom. This course comparison
then allows the NCO Education to establish that the courses are being taught to an acceptably high
uniform standard and that they are economically achievable, regardless of geographical factors.
In order for the Course Administrator to perform a course appraisal, the Candidate should complete a
feedback form
The Course Administrator should also hold a Tutors’ de-briefing meeting to review and discuss the
course and assessments and note what, if anything, the teaching staff would change “next time”.
Ideally this Tutors’ de-briefing meeting should be held after the Candidates have submitted their
appraisals.
3.12.2 Issuing of Course Documentation
Within one month of the final course assessment, the Course Administrator is required to send the
following documentation to the Archery GB Coaching Officer for the attention of the NCO Education:
•
Archery GB course report form
Level 1 Certificate in Coaching Archery Course Administration Handbook
Version 1.1 (December 2010)
12
•
Candidate feedback forms
•
A copy of the course costs as submitted to the county/region
Note: A copy of the Archery GB course report form is to be sent to the course Internal Verifier and a
copy retained for the course portfolio.
3.13 Internal Verification
Verification is the most important part of the level 1 process because it has the function of ensuring
that at least the minimum acceptable national standards are maintained in both the tutoring and
assessment phases of the course.
The verification component is undertaken by the internal verifier. Every course will be verified, some
by an attending verifier, others remotely by a review of paperwork including the course portfolio.
Verification may be undertaken on the tutoring of the course, on the assessment process or possibly
in exceptional cases on both. The internal verifier will have had no involvement with the tutoring or
assessment of any course they verify.
Internal verifiers are required to collect information about key processes and may do this using a
variety of methods. Under normal circumstances these would be unobtrusive to the progress of the
course, but equally they might require intervention in certain cases.
The internal verifier will inform the Course Administrator when they intend to visit.
3.14 External Verification
An External Verifier is appointed to Archery GB by 1st4sport Qualifications and that person has to
from another sport discipline. Their role is to ensure that the entire organisation of the 1st4sport
Qualifications Level 1 Certificate in Coaching Archery does not fall below the minimum standards
agreed amongst all other sports offering a UK Coaching Certificate (UKCC) endorsed qualification.
In order to do this the External Verifier will need to view some such archery courses on an annual
basis. The Course Administrator may or may not be notified of such visits in advance.
Level 1 Certificate in Coaching Archery Course Administration Handbook
Version 1.1 (December 2010)
13
4.0
Appendix
4.1
List of Forms
Form Name
Location
Completed/Used by
Routeing
Retained by
Course Registration
Form
Archery GB
Website
CA/CO
CA-CO-NCONCEM-CO-CA
CO/CA
Course Application
Form
Archery GB
Website
CA
CA-CO-NCONCEM-CO-CA
CO/CA
Candidate
Application Form
Archery GB
Website
CA/CC
CC-CM-M-CO
CO/CM
Candidate Feedback
Form
Pending
CC
CC-CM-NCO
NCO
Level 1 Mentor
Forms
Candidate
Resources
CC/MN
CC-MN-CM
CC/MN
Record of
Achievement
Candidate
Resources
AS/LT/M
CM-CC-CO
CC/CO
Key:
CADM
Course Administrator
LT
Lead Tutor
CO
Archery GB Coaching Officer
IV
Internal Verifier
NCO
National Coaching Officer Education
AS
Internal & External Assessors
NCEM
National Coach Education Manager
CS
Club Secretary/Officer
MN
Mentor
CC
Coach Candidate
TM
Tutor/Assessor training manager
Level 1 Certificate in Coaching Archery Course Administration Handbook
Version 1.1 (December 2010)
14
4.2
Summary of Course Administration Procedures (blue denotes a Course Administrator role and responsibility)
Step
1: Course Planned & Registered
1.
Course Administrator plans course and books venue / equipment hire
2.
Course Administrator completes Course Registration Form and submits to Coaching Officer
3.
National Coaching Officer Education (Bill Mackay) approves course to go ahead
Deadline
At least 2 months prior to start of course
4.
Workforce (Lead Tutor, Lead Assessor, Assessors, Internal Verifier) allocated to the course by Archery GB
5.
The course details are published on the Archery GB website to assist recruitment
Step
ESSENTIAL: At least 35 days prior to start date
7.
2: Candidates Book & Course Authorised
Course Administrator collects Candidate Application Forms and payment from Candidate by the closing deadline.
Course Administrator processes payment locally.
If course going ahead:
8.
Course Administrator sends all Candidate Application Forms and central course fee to Coaching Officer
ESSENTIAL: At least 30 working days prior to start date
9.
Coaching Officer sends the Course Administrator a receipt of the money and application forms
10.
Lead Tutor receives candidate register and Candidate paperwork
11.
Coaching Officer orders Candidate resources from 1st4sport Qualifications
At least 20 working days prior to start date
12.
1st4sport Qualifications post resources to designated address (usually the Lead Tutor)
At least 5 working days before start date
13.
If course cancelled (e.g. not enough course applications are received):
14.
Course Administrator notifies Candidates and Coaching Officer
15.
Venue cost is underwritten by Course Administrator / region / county
16.
Workforce is cancelled
6.
Step
3: Course Starts and Candidates Registered
17.
Lead Tutor takes Candidate resources and course register to start of course
18.
Lead Tutor takes a register of course attendees and sends to Coaching Officer
19.
Lead Tutor collects complete exam papers and posts recorded delivery to Lead Assessor
20.
Course of training is completed. Candidates complete Supported Practice with assistance of Course Administrator.
21.
Lead Assessor marks exam papers and takes to practical assessment day
Step
4: Course Ends and Candidates Certificated
Deadline
ESSENTIAL: At least 30 days prior to start date
Deadline
Supported practice must be completed and documented before
the practical assessment day
Deadline
22.
Practical assessment day takes place. Candidate completes practical assessment task.
23.
Assessor and Candidate complete the Candidate’s Record of Achievement paperwork
24.
IV liaises with Lead Assessor to determine any internal verification arrangements that may apply
25.
Lead Assessor collects all Record of Achievement paperwork and sends to Coaching Officer via recorded delivery
Within 5 working days of completed assessment
26.
Coaching Officer orders certificates for successful Candidates
Candidates will receive certificate within 30 working days
27.
Course Administrator organises payment for Lead Tutor and Assessors
28.
Coaching Officer approves payment for Internal Verifier
4.3
Course Model
Level 1 Course Model version 4: March 2010
Pre Course
Meeting
Candidates attend a precourse meeting or complete
pre-course preparation
remotely.
Introduction
Candidate registration
Guidance on:
- Completing a CRB
disclosure
- Supported Practice
- Attending a child protection
workshop
Home study
(approx. 30 min)
(It is recommended that there
is a minimum of 5 days
between the Pre Course
Meeting and Day 1 of the
Course of Training)
Practical
Assessment
Course of Training
Day 1
Day 2
Day 3
Day 4
09:00 Start
09:00 Start
09:00 Start
09:00 Start
60 min
30 min
30 min
Roles of an archery coach
Review home study (†)
Review of assessment task
and home study (†)
Review of assessment task
and home study (†)
45 min
75 min
60 min
Styles of coaching and
learning
Understanding basic anatomy Archery equipment
for archery
30min
30 min
60 min
AT 5
Safety checklist guidance
AT 2 Safety checklist
AT 3 Knowledge test
Candidate Pack &
professional discussion
45 min
30 min
30 min
Warming up and cooling down Motivation for participation in
sport
How to plan & deliver a
session
12:30 Lunch
12:45 Lunch
12:30 Lunch
150 min
105 min
30 min
Range layout
Coaching ‘barebow’ (†)
Coaching ‘freestyle’ (†)
How to evaluate a session
30 min
30 min
Disability awareness
Improving technique
60 min
120 min
Coaching ‘barebow’ and
‘freestyle’ with disability
awareness (†)
Coaching a group
Improving technique (†)
30 min
30 min
30 min
Intro to action planning
Summary, set home study
Development opportunities
Summary, set home study
Summary and course
conclusion
30 min
AT 1 Roles of a coach
17:00 Close
17:00 Close
Home study (approx. 60 min)
Home study (approx. 60 min)
6.5 hours
6.5 hours
AT 4
Plan, deliver and evaluate a
30 minute archery session
(Assessment tasks 4 & 5 will
take approximately 60 minutes
per Candidate.
It is anticipated that an
assessor can complete 4
assessments per assessment
day).
17:00 Close
17:00 Close
6.5 hours
2 hours per Candidate
TIME:
3 hours (can be remote)
Supported Practice
KEY:
Practical based learning
(12 hours of practice coaching including working with a mentor)
Self directed learning
AT = Assessment Task
(Learning outside of the course of
training)
An assessment to check your
learning and ability to coach
(†) The coach educator gives
you feedback on your progress
(Formative assessment)
Classroom based learning
4.4
Learning Programme
Learning
Session
Plan
A Recommended Learning Programme: Level 1 Certificate in Coaching Archery (March 2010)
Resources
How to coach
What to coach
Time
(min)
Course registration, overview
and guidance on supported
practice.
Option 1: Face to face meeting
Option 2: Remote meeting and
phone call
- Induction pack (PDF)
- PPT “Supported Practice”
- Check Coach C.V. completed
- Handout CRB forms
▫ Roles and responsibilities of a coach
(requirement to follow child protection
policy and complete CRB form)
▫ Overview of course model including tutor
led sessions, supported practice and need
for personal development, and assessment
process
180
LSP1.1
Introduction to the UKCC and
roles of an archery coach. (†)
▫ PPT “Good Practice in
Coaching”
▫ Beginner’s Course
▫ Activity Cards
▫ Resource manual
▫ Equity and ethical standards.
▫ Roles and responsibilities
▫ Positive learning
▫ Health & Safety
▫ Coaching philosophy within archery.
▫ Beginner’s course
▫ Activity cards
60
LSP1.2
Styles of coaching and
learning.
▫ Communication
▫ Organisation
▫ Range of coaching styles.
▫ Appropriate coaching style for beginners
▫ Demonstrating archery technique
▫ tactile and non tactile coaching methods
45
LSP1.3
Safety Checklist Guidance
▫ Health & safety.
▫ Organisation
▫ Plan activity/sessions.
▫ Using a safety checklist
▫ Archery specific control measures
▫ GNAS rules of shooting
30
LSP1.4
Warming up and cooling down.
▫ Plan activity/sessions.
▫ Health & safety
▫ Equity and ethical standards.
▫ Archery specific warm-ups and cool
downs
45
▫ Activity Cards
▫ Resource manual
(Equipment & T-draw
technique chapter)
▫ Health and safety
▫ Organisation
▫ Positive learning
▫ Communication
▫ Range of coaching styles.
▫ Range layout & safety briefings
▫ Preparing & equipping a beginner
▫ Demonstrate barebow
▫ Shooting barebow
▫ T draw technique
150
▫ Candidate Pack
(Assessment Tasks)
▫ Tutor guidance pack
▫ Equity and ethical standards.
▫ Roles and responsibilities
▫ Positive learning
▫ Health & Safety
▫ Coaching philosophy within archery.
▫ Beginner’s course
▫ Activity cards
30
Resource manual & Candidate
Pack
▫ Evaluate performance.
n/a
30
Learning session
PRE-COURSE MEETING
LSP
Pre course
meeting
Option 1 /
Option 2
DAY 1
LSP1.5
LSP1.6
LSP1.7
Range layout and coaching
barebow. (†)
Assessment Task 1. ()
“Roles and responsibilities of a
level one coach”.
Internally assessed written
assessment.
Introduction to personal action
planning. Summary of day’s
activities and set home study.
▫ PPT “Styles of Coaching &
Learning”
▫ Resource manual (How to
Coach section)
▫ PPT “Safety Checklist”
▫ Safety checklist
▫ Resource manual (Safety
Checklist section)
▫ PPT “Physical Preparation &
Recovery”
▫ Activity Cards
Total:
390 min (6 hrs 30 min)
Learning
Session
Plan
Learning session
Resources
How to coach
What to coach
Time
(min)
LSP2.1
Review of assessment task
and home-study. (†)
▫ Candidate Pack
(Assessment Task 1)
▫ Tutor Manual
▫ Tutor guidance pack
(Assessment Task 1)
▫ Equity and ethical standards.
▫ Roles and responsibilities
▫ Positive learning
▫ Health & Safety
▫ Organisation
▫ Evaluate performance.
▫ Coaching philosophy within archery.
▫ Beginner’s course
▫ Activity cards
30
LSP2.2
Understanding basic anatomy
for archery.
▫ PPT “Basic Anatomy”
▫ Resource Manual (Basic
Anatomy chapter; Selecting
Equipment chapter, T Draw
technique chapter)
▫ Health & safety
▫ Organisation
▫ Observe and analyse
▫ Range of coaching styles
▫ The key muscles used in T draw
technique
▫ Matching equipment and technique to
anatomy
▫ Awareness of potential injuries.
75
LSP2.3
Assessment Task 2. ()
“Risk assessment”.
Internally assessed written
assessment.
▫ Candidate Pack
(Assessment Tasks)
▫ Tutor guidance pack
▫ Health & safety.
▫ Organisation
▫ Plan activity/sessions.
▫ How to use a safety checklist
▫ Archery specific control measures
30
LSP2.4
Motivation for participation in
sport.
▫ Motivation Tutor Guide
Coaching freestyle. (†)
▫ Beginner’s Course
▫ Activity Cards
▫ Candidate manual
(Equipment & T-draw
technique chapter)
LSP2.6
Coaching all abilities
PPT “Coaching All Abilities”
▫ Candidate manual
(Coaching All Abilities chapter)
LSP2.7
Coaching barebow and
freestyle with disability
awareness. (†)
LSP2.8
Development opportunities,
summary of day’s activities
and set home study.
DAY 2
LSP2.5
▫ Archery specific examples of how to
motivate archers
▫ Why people drop out of archery
▫ Range layout & safety briefings
▫ Preparing & equipping a beginner
▫ Demonstrate freestyle
▫ Shooting freestyle
▫ T draw technique
▫ Beginner’s Course
▫ Activity Cards
▫ Candidate manual
(Equipment & T-draw
technique chapter)
▫ Positive learning
▫ Organisation
▫ Communication
▫ Health and safety
▫ Organisation
▫ Positive learning
▫ Communication
▫ Range of coaching styles.
▫ Health and safety
▫ Equity and ethical standards.
▫ Positive learning
▫ Communication
▫ Range of coaching styles.
▫ Health and safety
▫ Organisation
▫ Positive learning
▫ Communication
▫ Range of coaching styles.
▫ Resource manual &
Candidate Pack
▫ Roles and responsibilities
30
105
▫ Equipping an individual.
▫ tactile and non tactile coaching methods.
▫ Range control and communication for all
abilities
30
▫ Range layout & safety briefings
▫ Preparing & equipping a beginner
▫ Demonstrate barebow & freestyle
▫ Shooting barebow & freestyle
▫ T draw technique
60
▫ Support for archery coaches
30
Total:
390 min (6 hrs 30 min)
Learning
Session
Plan
Learning session
Resources
How to coach
What to coach
LSP3.1
Review of assessment task
and home-study. (†)
▫ Candidate Pack
(Assessment Tasks)
▫ Tutor guidance pack
▫ Resource manual
▫ Equity and ethical standards.
▫ Roles and responsibilities
▫ Positive learning
▫ Health & Safety; Organisation
▫ Evaluate performance.
LSP3.2
Archery equipment and how to
check condition
▫ Resource manual
(Equipment chapter)
▫ Organisation
▫ Health and safety
▫ How to use a safety checklist
▫ Archery specific control measures
▫ The key muscles used in T draw
▫ Matching equipment and technique to
anatomy; Awareness of potential injuries.
▫ Understand basic archery equipment
▫ Check equipment for suitability and
condition.
LSP3.3
Assessment Task 3. ()
Independently assessed
written assessment.
LSP3.4
How to plan and deliver an
archery session.
LSP3.5
How to evaluate an archery
session.
LSP3.6
Improving technique.
LSP3.7
Coaching a group & improving
technique. (†)
LSP3.8
Summary of the course.
▫ Candidate Pack
(Assessment Tasks)
▫ Tutor guidance pack
▫ Beginner’s Course & Activity
Cards
▫ Resource manual (How to
Coach Chapter & Appendix)
▫ Candidate Pack & Tutor
guidance pack
▫ PPT ‘How to Plan & Deliver’
▫ Beginner’s Course & Activity
Cards
▫ Resource manual (How to
Coach Chapter & Appendix)
▫ Candidate Pack & Tutor
guidance pack
▫ PPT ‘How to Evaluate a
Session’
▫ Resource manual (T draw
technique chapter)
▫ Beginner’s Course; Activity
Cards
▫ PPT ‘Improving Technique’
▫ Resource manual (T draw
technique chapter)
▫ Beginner’s Course
▫ Activity Cards
▫ Candidate Pack
▫ Tutor guidance pack
▫ Guidance for practical
assessment day
Time
(min)
DAY 3
30
60
▫ All areas required by a Level 1 Coach
(see outcomes)
60
▫ Organisation
▫ Plan
▫ Range of coaching styles
▫ Beginner’s Course
▫ Activity Cards
▫ Group management
30
▫ Evaluate performance.
▫ Evaluate a session and activities in an
archery specific manner
30
▫ Observe and analyse
▫ Communication
▫ Range of coaching styles.
▫ Shooting barebow & freestyle
▫ T draw technique; improving technique
30
▫ Observe and analyse
▫ Communication
▫ Range of coaching styles.
▫ Shooting barebow & freestyle
▫ T draw technique; improving technique
120
n/a
n/a
30
Total:
Key: † = formative assessment; = summative assessment; PPT = PowerPoint presentation; RM = Resource Manual
390 min (6.5 hrs)