Environments & Design Student Centre
Alternative Exam Arrangement
B05.12
Student Number
PERSONAL DETAILS:
Family Name:
………………………………………………………………………
Telephone:
………………………………………………………………………
Given Names:
………………………………………………………………………
Unimelb Email:
………………………………………………………………………
It is YOUR responsibility to ensure that your contact details are correct on the student database. You can update these details
online via the student portal.
EXAM DETAILS:
Subject Code
Subject Name
Exam Date
REASON
Compelling Medical/Personal grounds
Defence Reservists and Emergency
Volunteers
Organised Religious observance
Commitment recognised under Elite Athlete
& Performers policy
Study/Course-related commitment
Other ……………………………………………
Travel Dates
Departure Date
Return Date
DECLARATION
I have attached documentation supporting reasons for request and a copy of my personal examination timetable (Application cannot be
considered without supporting documentation).
I declare that the information I have supplied on this form is complete and correct. I understand I will be notified of the outcome of my
application via my University of Melbourne email account.
Student’s signature:
………………………………………………………………………
ENVIRONMENTS AND DESIGN STUDENT CENTRE USE ONLY
Staff Initials
Subject coordinator consulted
Comments on ISIS
Date
Student notified of outcome
Date:
......./........../.........
Date S Flag
loaded
Comments
Student emailed
APPROVED
DECLINED
Student telephoned
Department administrator notified
The University of Melbourne’s Privacy Statement can be viewed at: www.unimelb.edu.au/unisec/privacy/studentinfo.html
Last updated on 19/05/2014
M:\Student Centre\Enrichment & Equity\Forms\B05 Request for Alternative Exam Arrangement.doc
Guidelines and Procedures
Preamble
The University has a number of policies and procedures which address most circumstances necessitating the scheduling of alternative
examinations. The following table outlines what action students need to take given their circumstances.
Circumstance
Students with a disability/ongoing health issue
Examination clashes within the University
Illness or other cause which is unavoidable/unforseen and
beyond the student’s control
Religious observance (Jewish Sabbath and prayer room)
Elite Athlete sporting commitments
Action
Register with the Disability Liaison 8344 7068
Exam Clash Advice form
www.studentadmin.unimelb.edu.au/examclash/advice.html
Apply for Special Consideration via my.unimelb within 3 working
days of the exam
Contact Student Administration at sa-exams@unimelb.edu.au for
further information
Complete the Flexible Study Assistance Request Form:
http://www.sport.unimelb.edu.au/EliteAthleteProgram.html
Guidelines
The following guidelines can be used to assist staff/students in determining if an alternative exam request is likely to be approved.
Category
Example
Recommended Outcome
1.
Personal
Wedding, birthday,
travel
Alternative exam request will be declined.
2.
Course related
commitment
Valid commitment, e.g.
Need to work interstate,
attend conferences, etc.
Commitment must be directly related to course student is enrolled in. Such requests will need to
be supported by documentation i.e. internship letter and will be assessed on a case by case basis
by the Director of the school or their nominee.
3.
4.
5.
Study
Another university’s
exam/timetable clash
Study
Exchange student
returning to home
country
Elite Athlete
sporting
commitment
Recognised
International/Interstate
training or competition
Alternative exam request will be declined unless enrolment at the other university previously has
been approved. If approved, the alternation examination will be held as soon as possible or
during the supplementary exam period.
Alternative exam request will be declined unless there are extenuating circumstances that
normally lead to a Special Consideration application being approved, e.g. Illness of family
member. Student will need to provide supporting documentation verifying their circumstances. If
approved, student to sit exam on same day of official exam in an appropriately supervised*
alternate location. Student to organise and incur costs involved.
Elite Athletes seeking Alternate Exam Arrangements will need to complete the Flexible Study
Assistance Request Form available on the Melbourne Uni Sport Elite Athlete Program (EAP)
website: http://www.sport.unimelb.edu.au/EliteAthleteProgram.html. If approved, student to sit
exam on same day of official exam in appropriately supervised* alternate location. Student to
organise and incur costs involved. If this is not possible (i.e. Competing on day of exam) then
alternative examination to be held as soon as possible or during the supplementary exam period.
Students should refer to the Elite Athletes and Performers Procedure for further information:
http://policy.unimelb.edu.au/UOM0408
Requirement of students
to attend training.
6.
7.
Defence
Reservists and
Emergency
Volunteers
Organised
religious
observance
Participants may be
required to attend an
emergency at very short
notice, and have
irregular training
commitments.
A religious ceremony or
event that prevents
student from attending
exam that cannot be
accommodated by
Student Administration.
Permission will be granted to sit exam on the same day as the official exam in an appropriately
supervised* at an alternate location. Student to organise and incur any costs involved. If this is
not possible (i.e. training on day of exam) then alternative examination to be held as soon as
possible or during the supplementary exam period.
Students should refer to the Defence Reservists and Emergency Volunteers Procedure for further
information: http://policy.unimelb.edu.au/UOM0407
Documentation is required on official letterhead from a religious leader. If approved, alternative
examination to be held as soon as possible or during the supplementary exam period.
*EDSC staff will forward a copy of the Regulation 11.1.A3 – Examination Rules and Supervision to the nominated invigilator (i.e. head coach).
The invigilator will need to sign an Examination Invigilator Declaration form, declaring that the exam will be conducted under the conditions specified in
the instructions on the front page of the exam paper and in line with the University of Melbourne regulations, as stipulated in the Regulation 11.1.A3.
Important Notes
1. Alternative Exam request will be assessed by the Director of School or their nominee.
2. Requests for alternative end-of-semester examination dates must be submitted to the EDSC for consideration at least 4 weeks before the exam.
3. Requests for alternative mid-semester examination dates must be submitted to EDSC for consideration at least 2 weeks before the mid-semester
exam.
4. Requests must be supported by documentation.
Last updated on 19/05/2014
M:\Student Centre\Enrichment & Equity\Forms\B05 Request for Alternative Exam Arrangement.doc